HomeMy WebLinkAboutMinutes - PPMLT - 06/14/2017 Paul Pratt Memorial Library Board of Trustees
June 14, 2017
Library Historical Room, 6 pm.
Present: Carolyn Coffey (Chair), Marylou Lawrence, Sarah Pease, Elaine Breslow, Lynne DeGiacomo,
Stephen Brown, Catherine O'Callaghan,Jackie Rafferty (Director)
Meeting called to order, 6:00 pm
1. a. Steve and Marylou had not been sworn it for a new term and would be unable to vote.
b. Carolyn was unanimously approved to remain as Board Chair and Steve will continue as
Clerk.
c. Catherine O'Callaghan was welcomed to the Board of Trustees.
2. a. The minutes of the May 10, 2017 Trustees meeting were moved,voted and approved
unanimously.
3. Director's Report(Rafferty)
a. The OverDrive ebook platform has a new app called Libby that will become available next
week. Patrons will still be able to use the old app if they prefer.
b. Jackie discussed the rough draft of the Staff Emergency Manual that she has been editing
and updating. She is still clarifying a few areas of the manual such as Emergency buttons on
the phones but plans to have the manual ready to be approved soon.
c. Facilities—i. Mark Kelly will be seeking quotes for cleaning the rug in the area near the
circulation desk. Due to his limited building funds for the year, we will have to wait until
after July 1, if we want it to be done professionally. He has also offered the option of
having the cleaning done by custodial staff right away. It was agreed to make a decision
when the cost is determined. ii.The air conditioning and heat have been running at the
same time and there have been complaints from patrons. Mark will have someone look into
it.
d. Jackie and Brigid visited the West Bridgewater Public Library to view the digital media lab
that they created on a small budget. Some of the things they learned include the need for
high quality conversion equipment,the improvements in 3D printing and the popularity of
circulating hotspots. Jackie also mentioned a large document copier,which Lynne said the
Historical Society would be interested in using. Carolyn wondered if the library could charge
a small fee to use the conversion equipment, to try to recoup some of the costs to purchase
and maintain the machines.
e. Nathan Redmann of the Capital Budget Committee,who helped create the RFP document
for new A/V equipment in the Meeting Room, has suggested that Jackie work with Ron
Menard and Susan Bruce to obtain more bids that will fall within our budget.
f. Our portion of the new town wide phone system will be installed next week.
g. Jackie summarized the events held for the completion of the Greenbush Grant project which
ended May 25. While the train book talks were not well attended,the author talk at South
Station was successful and, as a whole,the program was well received and worthwhile.
MBTA officials expressed interest in repeating the venture on other train lines.
h. Program Committee—i.The group is making progress on their plans for next year's Sunday
Author Talks. It appears that there will not be wine served at the receptions due to the high
cost of the liquor liability license. 2.A series of programs are being planned for"Recovery
Month" in September. It will be called AHAH and will focus on the problem as well as
wellness and support. Jackie is requesting bids from graphic designers for a logo for the
program. There was also a discussion about the proposed art show that would portray the
impact of addiction on the artist's lives. There were concerns that the artwork might be
disturbing to library patrons but many Trustees were not comfortable censoring material.
Catherine suggested that the request for artwork mentions that they would be displayed in
a public place where children might be present. The issue will be revisited closer to the
event.
i. Jackie, Brigid and Gayle attended and were part of two presentations at the recent
Massachusetts Library Association conference. The two programs were Coding Clubs for
Libraries and Serving Library Patrons with Autism Spectrum Disorder. Jackie received
positive feedback from attendees and praised the staff for their hard work.
j. Also at the conference,Jackie attended a meeting with the CEO of OverDrive. They are
working toward a national platform and will pilot a statewide sharing program with SAILS
and OCLN which will allow patrons to borrow from both networks.
k. Jackie spoke about a funding request from Kristin to the Friends for a tablecloth
embroidered with the library name for use inside and outside of the library. The vote was
delayed until Carolyn's report,which also included Friends'funding requests.
3. Financial Report/Bills Payable (Rafferty)
a. The outstanding bills were moved, seconded and approved unanimously.
4. Chair's Report (Coffey)
a. Carolyn and Lynne attended the Mass Board of Library Commissioners'Trustee training
class. They found it to be informative and helpful. Carolyn will ask the group if they can
provide an alternative to the current review process that is being used for Jackie's
evaluation.
b. Town Hall will remain in its current location and will not be moved to the back of the library
building, as had been considered. This means that the library renovation project can move
forward. Carolyn will work with Liz Frazier of the Recreation Commission to put together a
renovation committee. They would like a Selectman to be part of the group and also
wondered if a project manager is needed, possibly Brian Joyce.
c. Building Committee—Carolyn will be in touch with the Hampden County Sheriff's
Department about their prisoner upholstery program. They have been highly recommended
and would cost less than having the work done locally.
d. Carolyn showed the quilt made by Betsy Millard for the Children's Room. The Trustees all
agreed that it would be more valuable as a display than as a raffle item. Carolyn suggested
asking the Friends to purchase a shadow box to protect it but the Trustees decided that it
would be better appreciated if it were not enclosed. Elaine suggested marketing the quilt
on the website and in the Mariner to build up interest and increase traffic in the Children's
Room.
e. Chris Kennedy has agreed to donate plants and soil to revamp the front planters. He would
appreciate any donations toward his costs and Carolyn suggested asking the Friends to
contribute up to $150. The Friends have agreed to vote by email over the summer if the
funding request is passed.
f. The Trustees voted unanimously to approve the Friends funding requests for the tablecloth
and the planting costs.
5. CLT Report (Brown)
a. There was no new news to report for the CLT.
6. Friends Report (Patterson)
a. Jessica was not present. The Friends have held their last meeting before their summer
break.
b. The Friends organized their annual staff appreciation luncheon on Monday to thank the staff
for their hard work.
c. Elaine suggested that the Friends include a Donate button on their page on the website, as
other libraries have done.
7. Other
a. Lynne mentioned that the new website is no longer saving her library card number and it
has to be reentered each time it is used. A patron brought it to Lynne's attention and she
wondered if there was a way to go back to the former style.
Meeting adjourned at 7:10 pm.
Documents:
Minutes of the May 10, 2017 Trustees Meeting
Director's Report June 14, 2017
June FY17 Financial Report
June 14, 2017 Accounting Report— Bronwyn
FY17 June 14, 2017 Warrant
Library Trustees Authorization for Payment—06/14/17
FY17 Deposits to Gift Account—June 14, 2017
FY17 Deposits to Treasurer—Fines& Fees, etc.,June 14, 2017
Room Use by Time of Day—May 2017
Circulation Department Report: May 2017
Circulation Statistics, FY2017
June, 2017 Report from the Reference Desk
June 7, 2017 Report from the Children's Room
Young Adult and Reference Services Report, May 2017
Individual Trustee Report Card