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HomeMy WebLinkAboutMinutes - PPMLT - 05/10/2017 Paul Pratt Memorial Library Board of Trustees May 10, 2017 Library Historical Room Present: Carolyn Coffey (Chair), Marylou Lawrence, David Dwyer, Sarah Pease, Elaine Bres- low, Lynne DeGiacomo, Agnes McCann, Stephen Brown, Jackie Rafferty (Director) and Lisa Uglialoro, Cohasset Human Resources Director. Meeting called to order, 6:00 PM. Carolyn introduced Lisa Ugliarloro, Cohasset Human Resources director. She intends to attend our meetings as her schedule permits and be a resource for our board to town government. Minutes: The minutes of the April 12, 2017 meeting were moved, voted and approved unani- mously. Director's report: Jackie presented her proposal to restructure staffing at the library. She eloquently presented her role as library director is to manage workflow, keep positions relevant and insure that library services are useful to our customers. Her overall goal is to staff the children's room for 56 hours a week, to streamline the technicians' roles, and to hire Teen Programming interns. The pro- posal was discussed and favorably received by all. Steve suggested that Jackie work out dif- ferent scenarios to illustrate the results of these recommendations to strengthen her proposal to town hall. There was the proposal that senior citizens could be hired and paid through tax relief, a suggestion that the senior center is working on at present. Jackie will piggyback on their re- quest. Jackie explained The OCLN assessment and the various costs of Overdrive and Overdrive ad- vantage. Hoopla downloads cost about $1.88 each. Our assessment will be about the same as fy17. The flooring in the Community Room was discussed. Carolyn, Bronwyn, and Jackie were pre- sented with a laminated wood with a fairly dark stain to replace the tiled floor. The cost would be similar, with the product more expensive and the installation less expensive. The floor was moved, voted and approved. On the purchase of the AV equipment, Jackie suggested to Capital Committee member Nathan Redmann --- who assisted the library in developing the RFP --- that perhaps the library could supplement the capital committee's allocated $17,000 with monies moved from our technology fund in order to cover the $900+ overage on the lower of two bids submitted. Our software for library checkouts does not permit automatic renewal at the present time. We hope that it can be changed in the future to improve patron satisfaction. The loan period for li- brary materials (except for new materials and Red Hot Reads) will be increased and there will be a "fine-free summer" again this year. The program committee had the final 2017 Sunday Author Talk on May 7th. Next season's talks have been scheduled. Carolyn discussed the cost of liquor license with Selectperson Di- ane Kennedy who will present the situation at the MIAA meeting for some suggestions for miti- gating the cost of the one day licenses. Bills Payable: The bills were moved, seconded and approved. Jackie noted the payment to Ap- ple for an IPAD for ASD use. Chair's report: Carolyn reminded us that the report of the nominating committee and the setting up of meeting times would be put off until next month because town elections had not yet taken place. Carolyn wants to re-form the building committee. She is looking for new members. Elaine vol- unteered to be on the committee. Carolyn mentioned various issues with the building: ceiling stains, broken window in children's room and the need to repaint the bathrooms. Jackie as- sured the board that Mark had been apprised of all issues. Lisa suggested that Jackie forward the list to her, and she will see if she can be useful in getting the tasks completed. Carolyn attended the Town Hall Renovation Advisory Committee's community input meeting where the proposed locations for Town Hall were discussed. One of the locations proposed was directly next to our building. The consensus of the meeting seemed to be to keep the build- ing in the present location and a short survey will be made available to the public to confirm this conclusion. Cohasset Library Trust: Steve reported that at the last meeting they had passed a motion that the funds would be given to the library as needed after November of the year. Jackie will let them know when she needs the funds. Friends: Jackie attended and reported on the meeting. Other: David felt that the library should have some Narcan and training so that they would be able to deal with an opioid emergency at the library if needed. Steve brought up the problem of dealing with false news. There was discussion about the li- brary possibly planning a program to educate the public about this. Meeting was adjourned at 6:57 pm. Respectfully submitted, Sarah Pease Documents: Minutes of April 12, 2017 Trustees Meeting Director's Report, May 10, 2017 Assessment Formula Committee Report to Membership, April 2017 OCLN Transition Assessment Formula Model Draft 2019 May FY17 Financial Report Staff Restructuring Proposal May 10, 2017 Accounting Report Room Use by Time of Day—April 2017 FY17 May 10, 2017 Warrant Library Trustees Authorization for Payment FY17 Deposits to Gift Account FY17 Deposits to Treasurer— Fines & Fees Circulation Department Report: April 2017 May, 2017 Report from the Reference Desk May 4, 2017 Report from the Children's Room Young Adult Services Report, April 2017