HomeMy WebLinkAboutMinutes - PPMLT - 02/16/2017 Paul Pratt Memorial Library Board of Trustees
February 16,2017
Library Historical Room, 6 pm.
Present: Carolyn Coffey (Chair), Marylou Lawrence, Elaine Breslow, Sarah Pease, David Dwyer, Roger
Lowe, Agnes McCann,Jackie Rafferty(Director)
Meeting called to order, 6:01 pm
1. a. The minutes of the January 11, 2017 Trustees meeting were moved,voted and approved
unanimously.
2. Director's Report(Rafferty)
a. Jackie displayed an article about a recent STEM program hosted by Brigid and Sharon that
was featured on the front page of the Patriot Ledger.
b. Social Media—Jackie discussed the top tweet she sent out in the last month. It featured
Sharon in a Bruins jersey promoting the pajama drive.
c. Building updates—i. Mark Kelly has agreed to our request to have the areas near the ceiling
vents painted to cover up the dark stains. ii.The defibrillator still hasn't been installed
despite being delivered a few weeks ago. Jackie reached out to John Dockrey of the Fire
Department as well as Lisa Uglialoro. iii. Carolyn mentioned that the public bathrooms are
in need of painting. It was suggested that it might be possible to use prisoners from the
Sheriff's Department to do the work. Jackie will talk to Mark Kelly about it.
d. Brigid and Jackie have been strategizing about how to create a coding club. They will be
meeting with a student that may be a good candidate to run the club. Jackie would like to
ask the South Shore Music Circus for a grant to get the club started. The Trustees were
supportive of the request.
e. Capital Budget Committee—i. Nathan Redmann of the CBC came to the library to meet with
staff and discuss our needs for the new A/V equipment in the Meeting Room. Based on the
meeting, he plans to draft a list of requirements for us to share with vendors when soliciting
bids. ii.The CBC requested an RFP style summary for our A/V needs and Jackie emailed the
information to Sam Wakeman. iii.The CBC has asked Carolyn to provide them with
information about the design plans for the library so that they may create a place holder for
the future funding request.
f. The handicap access door mechanism has been replaced and it is now working properly.
g. Brigid and Sharon have selected and purchased items to start an object lending collection
for the Children's Room. They items are being catalogued and will soon be put into
circulation.
h. There has been positive feedback so far to the Homework Center survey that seeks to
determine satisfaction and benefits received from attending.
i. Program Committee—i.Joan Kovach is spearheading a MOTH program and will request a
grant from Pilgrim Bank to cover the costs of the storytelling event. ii.We have received
payment from Dean & Hamilton for this year's Sunday Author Talks sponsorship. All
sponsors have been acknowledged and thanked. Raveis Real Estate has offered to be a
sponsor next year and Goodale Insurance is interested in continuing. The Committee is
considering other forms of sponsorships as a way to cover the costs of the SAT program.
The liquor license is still being discussed, with its high cost being weighed against its value to
the program.
j. Brigid is looking into setting up a browser extension through Amazon.com which will link a
person's search on the website to the library's collection, which will give them the option to
check out the items rather than purchase them.
k. Grants Updates—i.The Greenbush grant is coming together with Rep. Meschino agreeing to
participate in the book hand-out on the train platforms. The logo has been designed and
the promotional materials will soon be distributed. The Governor has been invited to the
grand finale but, as of today, has not replied. ii. Gayle arranged for a speaker who works
with the deaf and hard of hearing to give the staff training in conjunction with the Equal
Access for All grant. In addition,there will be a sign language class on February 8t"and
February 15t". Gayle has also finalized her list of necessary equipment to bring the library up
to date and will begin the process of purchasing the items soon.
3. Financial Report/Bills Payable (Rafferty)
a. The outstanding bills were moved, seconded and approved unanimously.
4. Chair's Report (Coffey)
a. Chris Senior has asked the Trustees to include a landscape plan at the same time as the
design plans are submitted. Carolyn will speak to Susan Bruce,the town's procurement
officer, about how to proceed.
b. Roger is moving out of Cohasset in March and a replacement will be needed to fill the
remaining 2 years on his term. It was agreed that it might be best to leave the position
unfilled until the May town election.
5. CLT Report (Lawrence)
a. The CLT has voted to transfer this year's takeout to the Library's Endowment Account to
make it available for immediate use.
b. The CLT is beginning the process to create a targeted giving development effort and will be
producing a brochure aimed at specific identified individuals in town. Marylou asked Dave
and/or Cindy Matheison of the CEF to attend the next meeting in April to share the CEF
fundraising efforts and successes.
6. Friends Report (Patterson)
a. Jessica was not present. Jackie had attended the meeting and gave the report.
b. The Friends have agreed to become involved in our legislative advocacy efforts to raise
awareness of the needs of the library.
7. Other
a. Elaine suggested submitting an article to the Mariner announcing our new logo. She also
stressed the importance of using it on all sites and communications.
Meeting adjourned at 6:40 pm.
Documents:
Minutes of the January 11, 2016 Trustees Meeting
Director's Report February 9, 2017
Analyzing the Governor's Budget of FY2018
Room Use by Time of Day—January 2017
February 8, 2017 Accounting Report—Bronwyn
FY17 February 9, 2017 Warrant
FY17 Deposits to Gift Account—February 9, 2017
FY17 Deposits to Treasurer—Fines& Fees, etc., February 9, 2017
Circulation Department Report:January 2017
Circulation Statistics, FY17
February, 2017 Report from the Reference Desk
Researching a family history question at the reference desk January, 2017
Young Adult and Reference Services Report,January 2017
February 5, 2017 Report from the Children's Room