HomeMy WebLinkAboutMinutes - PPMLT - 01/11/2017 Paul Pratt Memorial Library Board of Trustees
January 11, 2017
Library Meeting Room,6 pm.
Present: Carolyn Coffey (Chair), Marylou Lawrence, Elaine Breslow, Sarah Pease, David Dwyer, Stephen
Brown, Lynne DeGiacomo,Jackie Rafferty (Director)
Meeting called to order, 6:00 pm
1. a. The minutes of the December 14, 2016 Trustees meeting were moved,voted and approved
unanimously.
2. Director's Report(Rafferty)
a. Social Media—Jackie discussed the top two tweets she sent out in the last month and also
shared that Brigid has been using Bookletters to promote our resources and upcoming
programs to our patrons.
b. The FY18 budget has been submitted and the Trustees were given a copy of the packet that
Jackie put together justifying the requests. Also, after a very informative meeting with
Johnathan O'Dell from the Mass. Commission for the Deaf and Hard of Hearing, she may
add a new line to next year's request for communications access. This will fund the costs
associated with assisting those with disabilities gain access to library programs, as required
by law. In addition, she has been scheduled for a budget review with the Capital Budget
Committee on February 6t". She will discuss the library's request for funds to replace the old
A/V system.
c. Program Committee—i.The next meeting is scheduled for February 3rd to begin planning
next year's program. ii.The Committee is working to create a program proposal form,
which patrons could use to suggest programs, similar to one that the Newton Free Library is
currently using. iii.The Committee is in the early stages of planning a partnership with the
South Shore Art Center to bring The Boston Globe art critic Sebastian Smee to Cohasset for a
talk. The program will take place sometime next year.
d. A new leak has been discovered in the ceiling of the Community Room and Mark Kelly has
been notified. There are also a few single panes of some of the double paned windows that
are broken but the Town does not feel they need to be replaced at this time.
e. Technology—i.The second digital display screen also arrived damaged and had to be
replaced. The third one arrived intact and has been installed. Training will follow shortly
and it should be in use soon. ii. Brigid is researching scanners with Ron Menard with the
intent of purchasing one for patron use. iii.The new website is almost ready and training
has commenced for staff members who will be responsible for maintaining it. Brigid is
working on last minute design and layout changes as well as tweaking the color scheme.
Carolyn suggested a sign on the front desk and/or a banner on the current website notifying
the public of the upcoming changes.
3. Financial Report/Bills Payable (Rafferty)
a. The outstanding bills were moved, seconded and approved unanimously.
4. Chair's Report(Coffey)
a. Carolyn met with Chris Senior to discuss the library building project. He was receptive to the
idea but concerned about the impact the project would have on both the Building
Department and the town tax burden, especially in light of the other projects currently
planned around town. He is responsible for signing the contract to hire Stefura,the design
firm, but wanted to speak to Brian Joyce prior to signing.
b. Carolyn and Roger met with Sam Wakeman of the Capital Budget Committee to inform him
of the planned project. She prepared a form to be submitted to the committee that outlines
the purpose and scope of the project. The Trustees approved the form with small wording
changes.
5. CLT Report (Brown)
a. Dave attended the last Investment Sub-Committee meeting and reported that no major
changes were planned. They will be examining asset allocation policies at the next meeting.
b. The current endowment balance is approximately$1.5 million.
6. Friends Report (Patterson)
a. Jessica was not present. Jackie attended the meeting and gave the report.
b. Jackie has begun to share the Trustees meeting agenda with the Friends to keep them
informed of issues to be discussed.
c. Brigid and Malorie Dwyer are drafting a survey for parents and students to gauge the
benefits received from the Homework Center. It is hoped that this will reveal a quantifiable
value that results from attending.
7. Other
a. Dave was requested by the CEF to ask the Trustees if they could have access to our patron's
email addresses in order to send out information about their fundraising initiative to benefit
the Middle/High School library. The Trustees were not comfortable with this request
because our patrons are told that the library will not share their email addresses with other
parties. They suggested putting a notice in the newsletter and on the digital display, once it
is operational.
Meeting adjourned at 6:40 pm.
Documents:
Minutes of the December 14, 2016 Trustees Meeting
Director's Report January 11, 2017
Paul Pratt Memorial Library—FY18 Budget Submission
Appendix A—Town of Cohasset—Capital Budget Committee
Room Use by Time of Day—December 2016
January 11, 2017 Accounting Report— Bronwyn
FY17 January 11, 2017 Warrant
Library Trustees Authorization for Payment, 1/11/2017
FY17 Deposits to Gift Account—January 11, 2017
FY17 Deposits to Treasurer—Fines& Fees, etc.,January 11, 2017
Circulation Department Report: December 2016
Circulation Statistics, FY17
January, 2017 Report from the Reference Desk
Young Adult and Reference Services Report, December 2016
January 5, 2017 Report from the Children's Room