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Home My WebLink AboutMinutes - PB - 09/23/2015 Planning Board Meeting APPROVED MINUTES 1 of 4 September 23,2015 COHASSET PLANNING BOARD MINUTES DATE: SEPTEMBER 23, 2015 TIME: 7:00 PM PLACE: COHASSET TOWN HALL—BASEMENT MEETING ROOM 41 HIGHLAND AVENUE, COHASSET,MA 02025 Board Members Present: Clark H. Brewer, Chair (CB) David Drinan,Vice Chair (DD) Charles A. Samuelson, Clerk (CS) Michael Dickey (MD) Brian Frazier (BF) Erik Potter,Associate Member(EP) Board Members Absent: Recording Secretary Present: Jo-Ann M. Pilczak, Planning Board Administrator Meeting called to order at: 7:01 P.M. 7:01 P.M. WAYNE SAWCHUK—SAMUEL BATES PROJECT—INFORMAL DISCUSSION In attendance to represent agenda item: Wayne Sawchuk; Merrill Diamond,Diamond Sinacori LLC. Sawchuk now plan to purchase Belz's outbuilding and demo it so they can create a more sweeping entrance to the Bates building. In return, they will work with Belz to allow for the renovation of his existing building including increasing Belz'd building by 288 sq.ft. Would like Board to entertain having them return with full plans with a waiver of a full Site Plan Review because they are just above the 200 sq.ft. threshold of increase that triggers a Site Plan Review. Sawchuk stated that the Board has the right to waiver that. Will be 11 total units (existing + new + retail). Units will be an average of 1410 — 1420 sq.ft. each. Will have to raise building to be above flood plain and will want to talk with Planning Board about putting residential,not retail on first floor of a portion of the building — plan to put more retail on So. Main St. side where retail makes more sense. Administrator to forward draft Village Business District Design Guidelines to Sawchuk. Board advises Sawchuk to talk with Building Commissioner about waiver—Board not sure about Site Plan Review waiver at this time. CS would like to see the whole project and evaluate the 288 sq.ft. as part of that. BF does not want to be so quick to waive a Site Plan — should be considered as part of a Site Plan. 7:20 P.M. TOLL BROS. BOND REDUCTON REOUEST In attendance to represent agenda item: Scott Miccile, Toll Bros Materials and documents submitted,utilized at this meeting (On file in Planning Board Office • Scott Miccile,Toll Bros 08/20/15 letter requesting Bond Reduction • Interim Road As-Built, Orchard Drive Progress Print prepared by ESE, dated: 09/23/15 • Estates at Cohasset Completion Schedule, dated: 09/15/15 • 09-21-15 memo from Civil Designs with recommendations for Bond Reductions for Phases 1, 1B &2 Modzelewski and Miccile are comfortable with the bond reduction figures in Modzelewski's 09/21/15 memo MOTION: By Member Drinan to approve the Bond Reduction in accordance with the figures presented in Modzelewski's 09/21/15 memo specifying the figures. SECOND: Member Frazier VOTE: 5—0 MOTION CARRIES 7:25 P.M. RICHARD HENDERSON - 100 POND ST.MODIFICATIONS—COND'S OF APPROVAL In attendance to represent agenda item: Attorney Richard Henderson Flaherty, Engineer for the project, was to have prepared and submit affidavit of completion—still has not done it. Modzelewski OK with certification on plans or affidavit. No action can be taken without one or the other. Planning Board Meeting APPROVED MINUTES 2 of 4 September 23,2015 7:30 P.M. RICHARD HENDERSON—COOK ESTATE—REQUEST TO RELEASE LOTS 18 AND 20 In attendance to represent agenda item: Attorney Richard Henderson. Materials and documents submitted,utilized at this meeting(On file in Planning Board Office): • Civil Designs 09/10/15 letter re: Cook Estates—Site Visit 09/09/15 Drainage basin was altered but new calcs did not work so it has to be dug up and slope changedFinal paving was to be done this fall but they may ask to hold off until the last 3 foundations are in. CB—completion items Board has asked for in the past have not all been done and they are now asking for lot release — . Modzelewski recommends lots 18 and 20 be released—there is enough security in the remaining lots. Henderson—with former owner, there was a minor triparty agreement plus $50,000 in escrow account. He will talk to the VP of Cambridge Savings to see if they will offer the same escrow agreement for the new owner. MOTION: By Member Drinan to release lots 18 and 20 with additional requirement that before they come back for another lot release, the drainage basin must be completed according to the revised drainage calculations and also, Henderson must have resolved the escrow account with Cambridge Savings and, provide the Board with a realistic schedule of when the remaining three foundations will be completed and when the paving can therefore be completed. SECOND: Member Frazier VOTE: 5—0 MOTION CARRIES 7:45 P.M. 1 JAMES ISLAND WAY LARGE HOME REVIEW CONTINUED PUBLIC HEARING— APPLICANT/OWNER: JOHN STEINMETZ— VOTE TO APPROVE APPLICANT'S REOUEST TO WITHDRAW WITHOUT PREJUDICE. CONSIDERATION OF REFUND OF ALL OR PORTION OF APPLICATION FEE. Materials and documents submitted,utilized at this meeting (On file in Planning Board Office): • Attorney Del Lisi 09/09/15 letter requesting to withdraw without prejudice. Little to no administrative time put into this filing. MOTION: By Member Dickey to approve the request to withdraw without prejudice and to return full application fee. SECOND: Member Frazier VOTE: 5-0 MOTION CARRIES 7:50 P.M. 63 SUMMER ST.—FORM A,ANR APPLICATION. APPL./OWNER: JOSEPH MAHONEY In attendance to represent agenda item: John Cavanaro, Cavanaro Consulting Materials and documents submitted,utilized at this meeting (On file in Planning Board Office): • Form A-ANR Application and Planning Board Statement of Litigation Policy, date stamped: 09/16/15 • POL prepared by Cavanaro Consulting, dated: 09/15/15 Simple creation of a parcel to convey to abutter. No non-conformities created. MOTION: By Member Samuelson to endorse the Form A as presented. SECOND: Member Drinan VOTE: 5—0 MOTION CARRIES 7:55 P.M. 1-3 BROOK ST. VOTE TO APPROVE FRSP In attendance to represent agenda item: Co-Owner/Applicant Andrew Gorman Materials and documents submitted,utilized at this meeting (On file in Planning Board Office • Acentech Assessment of Noise Emissions from Rooftop AC Condensers, dated 09/10/15 • Lenox Industries Condenser Specs. Prepared 07/28/15, date stamped: 09/22/15 • Low Level Luminaries Spec Sheets, date stamped: 09/22/15 • SeaGull Lighting Spec Sheet, date stamped: 09/22/15 Modzelewski: Only 2 changes that were needed appear to have been done. Plan date stamped 09/22/15 is an acceptable FRSP. Acentech consultant report-acoustical barrier lowers noise and acoustical barrier is on the plan. MOTION: By Member Samuelson to approve plan date stamped 09/22/15 as the Final Revised Site Plan SECOND: Member Drinan VOTE: 5-0 MOTION CARRIES Planning Board Meeting APPROVED MINUTES 3 of 4 September 23,2015 8:00 P.M. 8 JAMES LANE VILLAGE BUSINESS DISTRICT SPECIAL PERMIT AND SITE PLAN REVIEW CONTINUED PUBLIC HEARING—VOTE TO CONTINUE. • 09/22/15 Email from John Waldstein requesting to continue • 09/23/15 Email from Michael Roberts with Fence Specifications and Town Services and Overall Impact attached. Date stamped: 09/23/15 MOTION: By Member Samuelson to continue 8 James Lane currently pending Special Permit and Site Plan Review application to October 7,2015 at 7:20 P.M. SECOND: Member Drinan VOTE: 5-0 MOTION CARRIES 8:05 P.M. 8 JAMES LANE, 2 PLEASANT ST.—CONT'D REVIEW OF EXISTING SPECIAL PERMIT In attendance to represent agenda item: Owner Michael Roberts; Project Manager Paul Sullivan. Materials and documents submitted,utilized at this meeting (On file in Planning Board Office): • Michael Roberts 09/22/15 letter re: 2 Pleasant St./8 James Lane: Final Items • Fence Specifications and pictures of proposed fences passed out at 09/23/15 meeting with attachment relating to 5.4.3 Town Services and 5.4.4 Overall Impact attached. Date stamped: 09/23/15. Town Counsel noted that a supermajority vote is needed to approve changes as minor modifications. Modzelewski —itemized certain items in 08/31/15 memo—not sure if Board determined if they were major or minor. CB - most of the items had characteristic of being improvements to the development and not items that would, if they just submitted the FRSP meeting the conditions of approval and then, came back with these change during construction, would be considered major. DD does not consider any of the changes anything but minor given scope of project. Sullivan noted that plans submitted to Modzelewski at last hearing had all items — only the crosswalk was not on plans—Crosswalk has been added to plan handed out tonight. Modzelewski reviewed MacKenzie 08/18/15 plans and wrote memo on 08/31/15 (except sheet 2 dated 08/18/15)— there was another set of plans on 09/02/15? Sullivan said yes — the plans dated 09/01/15 addressed all his comments—on one sheet they added a crosswalk. Crosswalk is highlighted. Modzelewski was ready to tell Board to vote on them but the C-3 new layout plan has to be added — any vote would have to refer to the correct plans. Modzelewski does not have 09/01/15 set with him—how does the plan showing the crosswalk get added—do they substitute? Also,the crosswalk has to go to the BOS for approval. CS—crosswalk is almost trivial change. MOTION: By Member Samuelson to consider the modifications on the table as minor modifications that do not require a new public hearing. SECOND: Member Frazier Town Counsel added that this vote only requires a simple majority,not supermajority. VOTE: 5—0 MOTION CARRIES Modzelewski reviewed plans stamped 09/02/15from Planning Board office — he would be more comfortable if Board voted on plans dated 09/02/15 with the exception of the late 09/23/15 submission. He would like to review the C-3 plan - he has not had opportunity to look at it and Board can incorporate it in some other way. Board can ignore the C-3 plan because there is a letter referencing it. Board can reference that they received other letters. He is satisfied with the plans stamped 09/02/15 as meeting the conditions of approval set forth in the decision —the changes are: the C-3 plan; crosswalk; and,the pre-and post-video of culvert,no blasting and water main looping as referenced in Roberts' 09/22/15 letter. Rolf Gjesteby,Water Commissioner: Applicant has agreed to do everything the Commission has asked for. MOTION: By Member Frazier to approve the 09/02/15 plans as the Final Revised Site Plans with the condition that the items contained in the 09/22/15 Roberts' letter be included as additional conditions of the permit. SECOND: Member Drinan VOTE: 5—0 MOTION CARRIES 8: 40 P.M. ADMINISTRATION - VOTE TO APPROVE AUGUST 12 (AMENDED) & SEPT. 2, 2015 MEETING MINUTES MOTION: By Member Samuelson to approve amended August 12,2015 meeting minutes SECOND: Member Frazier Planning Board Meeting APPROVED MINUTES 4 of 4 September 23,2015 VOTE: 4-0 MOTION CARRIES (DD Abstained) MOTION: By Member Drinan to approve September 2,2015 meeting minutes SECOND: Member Frazier VOTE: 4- 0 MOTION CARRIES (CS Abstained) - VOTE TO APPROVE PAYROLL FOR PERIOD ENDING SEPT. 6 AND 20,2015 MOTION: By Member Dickey approve the payroll for period ending Sept.6 and 20,2015 SECOND: Member Frazier VOTE: 5-0 MOTION CARRIES - VOTE TO RATIFY C.BREWER SIGNATURE ON INVOICES: — DEUTSCH WILLIAMS INV.#21 TOLL BROS. $39 MOTION: By Member Drinan to ratify Brewer's signature on above cited invoices SECOND: Member Frazier VOTE: 5—0 MOTION CARRIES - MASTER PLAN UPDATE (Town Manager Senior participated in discussion). Senior has a conference call tomorrow with the MAPC to come up with preliminary scope and RFP. There is$25,000 in the warrant to fund some work this Fall. MAPC will also put in RFP for comprehensive/updated plan. • PUBLIC COMMENT (5 MINUTES MAXIMUM) -none • TOPICS NOT REASONABLY ANTICIPATED BY THE CHAIR 48 HOURS IN ADVANCE OF THE MEETING-None MOTION: By Member Drinan to adjourn at 8:55 P.M. SECOND: Member Frazier VOTE: 5-0 MOTION CARRIES NEXT MEETING: WEDNESDAY, OCTOBER 7, 2015 AT 7:00 P.M. MINUTES APPROVED: CHARLES A. SAMUELSON, CLERK DATE: OCTOBER 7, 2015