HomeMy WebLinkAboutMinutes - PPMLT - 10/12/2016 Paul Pratt Memorial Library Board of Trustees
October 12,2016
Library Historical Room, 6 pm.
Present: Carolyn Coffey (Chair),Agnes McCann, Marylou Lawrence, Elaine Breslow, Roger Lowe,Jackie
Rafferty (Director)
Meeting called to order, 6:00 pm
1. a. The minutes of the September 14, 2016 Trustees meeting were moved,voted and approved
unanimously.
2. Director's Report(Rafferty)
a. Jackie shared copies of the press releases for the two grants that the library recently
received. The Greenbush press release was used by all the participating libraries and
customized by location. Jackie and Gayle are forming an advisory board for the Equal Access
for All Grant, which will include representatives from the schools,the Senior Center, Public
Health Nurse Mary Goodwin, as well as others, including local citizens. Jackie and Gayle had
a productive meeting with Mary Buchanan,the Director of Student Services for the Cohasset
Public Schools. She agreed to join the board and also to collaborate with the library on
other access issues. In addition, Kevin McCord of the Launch Program in Cohasset will join
the board and advise the group.
b. Jackie discussed the issues surrounding an incident that occurred in the Thomas Crane
Library in Quincy. A recently released sex offender from Weymouth was observed using a
computer in the library, which is in violation of his probation. Quincy has an ordinance that
prohibits level 3 sex offenders from using public buildings without prior approval and Jackie
wondered if that would be appropriate for Cohasset as well. Jackie will email a copy of an
ordinance that is in place in Revere. Roger suggested that someone look in to the legality of
such an ordinance. He also recommended that the staff regularly check the police website
for a listing of sex offenders living in town.
c. The Massachusetts Board of Library Commissioners has agreed to move the ebook platform
out of BETA and go live as recommended, even though there are still issues to be resolved.
A major concern is the predicted cuts in funding due to the fact that the content for Axis 360
and the more popular Overdrive are basically the same. This will result in reduced funding
for the networks. There are some benefits gained from supporting the platform including
access for the sight challenged, a self-publishing platform and improved products that result
from competition. The Trustees gave Jackie a few suggestions of local authors who may be
looking to self-publish and might be interested in the Self-e platform.
d. The first Sunday Author Talks had a relatively low turnout but superb speakers and it was
considered a success. With this warrant,the insurance policy will be paid for and any
liability for the wine receptions will be covered. Jen Oram has applied for a charity wine
license and a letter of consent must be signed by A Taste of Wine and Spirits. Carolyn noted
that she spoke to the owner, Bruce Sinclair, and he said he may be able to use his wine
tasting insurance rider in the future to cover the liability concerns.
e. Work continues on the Strategic Plan which is due to the MLBC on December 15Y and should
be voted on at the next Trustees meeting.
f. The revised Internet Policy was discussed and approved unanimously.
g. The Trustees congratulated Jackie on her award from the Massachusetts Library System.
3. Financial Report/Bills Payable (Rafferty)
a. The outstanding bills were moved, seconded and approved unanimously.
4. Chair's Report (Coffey)
a. Carolyn shared the three proposals that came in from the firms that responded to the
advertisement. Two of the proposals are from architecture firms rather than design firms,
which may be due to the wording of the ad that was run by the Procurement Officer. Due to
the cost of the project,three firms must be considered so all that submitted proposals will
be interviewed, hopefully on November 1st and 2"1
5. CLT Report (Brown)
a. Steve was not present so Marylou gave the report.
b. The CLT has not met in the last month but they have a meeting scheduled soon.
6. Friends Report (Patterson)
a. Jessica was not present and Jackie gave the report.
b. The Friends did not vote to approve the program budget that was accepted by the Trustees
at the last meeting. The library will use available Grant funds to cover the cost of some of
the programs until the Friends approve the proposed budget.
c. Agnes asked if a liaison to the Friends, who will replace her, has been named yet. Currently,
no one has been appointed.
7. Other
a. Jackie mentioned that a member of the Treasurer's Office was continuing to work on finding
an intern who could assist with the library's technology needs.
Meeting adjourned at 6:40 pm.
Documents:
Minutes of the September 14, 2016 Trustees Meeting
Director's Report October 12, 2016
"Equal Access for All" Press Release
"One Train, One Book" Press Release
Internet Policy— Revised October 12, 2016
Revere, MA Code of Ordinances—5.28.070
October FY17 Financial Report
October 12, 2016 Accounting Report—Bronwyn
FY17 October 12, 2016 Warrant
Library Trustees Authorization for Payment, 10/12/2016
FY17 Deposits to Gift Account—October 12, 2016
FY17 Deposits to Treasurer—Fines& Fees, etc., October 12, 2016
Circulation Department Report: September 2016
October, 2016 Report from the Reference Desk
Young Adult and Reference Services Report, September 2016
October 7, 2016 Report from the Children's Room