HomeMy WebLinkAboutMinutes - PPMLT - 07/13/2016 Paul Pratt Memorial Library Board of Trustees
July 13, 2016
Library Historical Room, 6 pm.
Present: Carolyn Coffey (Chair),Agnes McCann, Lynne DeGiacomo, Stephen Brown, Marylou Lawrence,
Jackie Rafferty(Director)
Meeting called to order, 6:00 pm
1. The minutes of the June 8, 2016 Trustees meeting were moved,voted and approved
unanimously.
2. Director's Report(Rafferty)
a. Chris Senior has asked all the Department Heads to submit three goals and objectives for
the upcoming year. Jackie submitted four and shared them with the Trustees. She is
meeting with Chris on July 26t"to discuss them further.
b. The Program Committee is working to finalize the lineup for the 2016-2017 Sunday Author
Talks season. They currently have six authors who have committed to speak and two others
are pending. Jackie shared a summary of the current books by the authors that have agreed
to participate. The Committee is not planning to do a town-wide mailing this year which will
mean that other forms of publicity will be vital. Marylou felt that it would be important to
let the sponsors know that we will not be mailing fliers. In addition,Jackie stated that we
should be giving them a financial accounting of costs and expenditures on a regular basis.
c. The Chief Procurement Officer for the town, Susan Bruce, is taking over the sale of the 3M
security gates, with the proceeds going to the library.
d. Technology—Steve asked about the possibility of replacing the outdated A/V equipment in
the Meeting Room. It was decided to ask Brigid to determine specifications and
requirements and then work through Ron Menard to determine the cost and equipment
needed. It is possible that the Friends would agree to pay for the new equipment since they
funded the old system years ago.
3. Chair's Report (Coffey)
a. Carolyn and Jackie met with Brian Joyce and Chris Senior to discuss the ability of the
Facilities Department to provide assistance with the some of the future design projects.
Carolyn and Jackie have established the design project scope and will submit it shortly to
Susan Bruce to go out for bid. Carolyn said that it will be necessary to get three bids for the
project since the cost will be over$10,000. The first bid from Stefura was for approximately
$17,000 but it might be possible to negotiate for a lower price.
4. Financial Report/Bills Payable (Rafferty)
a. The outstanding bills from the two warrants were moved, seconded and approved
unanimously.
5. CLT Report (Brown)
a. The CLT had not met and there was no report.
6. Friends Report(Patterson)
a. Jessica was not present and the only news reported was that the Friends were beginning to
work on their fundraising letter for the upcoming year.
7. Other
a. There was no other business to discuss.
Meeting adjourned at 6:20 pm.
Documents:
Minutes of the June 8, 2016 Trustees Meeting
Director's Report July 13, 2016
Rafferty—Goal Setting FY17
Summary of Sunday Author books
June B FY16 Financial Report
July 13, 2016 Accounting Report—Bronwyn
FY16 June B Warrant
Library Trustees Authorization for Payment, 6/30/2016
Disbursements by Account Number, 6/30/16
FY17 July 13, 2016 Warrant
Library Trustees Authorization for Payment, 7/13/2016
Disbursements by Account Number, 7/13/16
FY16 Deposits to Gift Account June 30, 2016
FY16 Deposits to Treasurer—Fines& Fees, etc.,June 30, 2016
Circulation Department Report:June 2016
July, 2016 Report from the Reference Desk
Young Adult Services Report,June 2016
July 8, 2016 Report from the Children's Room