HomeMy WebLinkAboutMinutes - PPMLT - 06/08/2016 Paul Pratt Memorial Library Board of Trustees
June 8, 2016
Library Historical Room, 7 pm.
Present: Carolyn Coffey (Chair), David Dwyer, Agnes McCann, Lynne DeGiacomo, Elaine Breslow,
Stephen Brown, Sarah Pease,Jackie Rafferty(Director)
Meeting called to order, 7:00 pm
1. There was a presentation by Tommy Olson, an Eagle Scout candidate who would like to build
and install two Little Free Libraries around Cohasset for his Scouting project. He explained how
he would raise the necessary funds and showed a sample picture of the project. He plans to put
one up at Sandy Beach and one at the Cohasset Swim Center. The Trustees suggested he speak
with the Friends to obtain books to stock the libraries and voted to accept and sign the
Beneficiary Approval form authorizing the project.
2. The minutes of the May 11, 2016 Trustees meeting were moved,voted and approved
unanimously.
3. Director's Report(Rafferty)
a. Jackie gave an update on the progress on the Strategic Plan. She and Carolyn have written
some of the necessary sections and will continue to work toward the goal of submitting it to
the MBLC in the fall. They are planning to hold some focus groups that will allow the public
to give additional feedback. She is still waiting to hear from the South Shore Music Circus on
the status of the grant application.
b. Jackie is now chairing the Program Committee and will include updates in her Director's
Report. The group met the day before and will work together to plan and implement future
programs, including continuing some form of Sunday Author Talks.
c. Jackie realized that it might be possible to sell the 3M security gates that are no longer in
use, if the Trustees approve. The Trustees authorized her to pursue that option and she will
post it on the all-regions statewide library list.
d. Technology—i.The public display monitor will be delivered on Friday and we plan to include
the invoice in the bills for FY16. The location of the monitor will be determined when it is
ready to be installed. ii. Wireless printing for patrons is up and running and available to use.
e. Jackie suggested purchasing a wireless hotspot to add to our proposed Object Lending
collection. She also provided a list of suggested items to include in the collection and asked
the Trustees to add their ideas.
f. Brigid Lengyel's daughter, Caroline, will be working in the Historical Room for the summer.
She will be creating"finding aids" for each item in the Historical Room collection. Gayle will
train and supervise her.
4. Chair's Report (Coffey)
a. Carolyn mentioned that there is a new president of the Friends,Jessica Patterson. Gail
Flynn has resigned after serving for many years.
b. There was a discussion about the desirability of having outside signage that would highlight
programs and activities at the library. Carolyn will look into options and the matter will be
discussed further at a later date.
5. Financial Report/Bills Payable (Rafferty)
a. The outstanding bills were moved, seconded and approved unanimously.
6. CLT Report (Brown)
a. Five members of the committee are leaving and Jim Sandell and Ronnie McMorris have
joined.
b. Steve suggested that they ask a Friend to be on the Board, as had been done in the past.
c. Steve will try to arrange a meeting that would include Steve, Paula Linhares, Mary Gallagher,
Jackie, Bronwyn and Jane Goedecke to establish procedures for tracking Endowment take
outs from the time the order is given to sell until the funds are deposited into the Library's
account.
6. Website Committee Report(Brown)
a. The Website Committee has had four meetings so far and is composed of several Trustees
as well as Jackie, Brigid, Kristin and Gayle. After much research and discussion,they have
created a mockup of what the new website should look like. Elaine passed around handouts
of the current website and the proposed changes and updates and explained how they
would work. Ron Menard has convened a departmental website development committee
and Brigid Lengyel is representing the library.
7. Friends Report (Rafferty)
a. Jessica was not present and Jackie gave the report.
b. Jackie mentioned that the Library will be looking to the Friends to help provide funds for
future STEM/STEAM programs that will be scheduled.
8. Other
a. Dave shared that the CEF has voted to dedicate a year of fundraising to refurbish the
Cohasset Middle/High School library. Their goal is to raise $200,000.
b. Sarah asked if anyone was opposed to returning to the former start time of 6pm for the
Trustees meetings. It was decided to begin at 6 pm on a trial basis for the next meeting and
revisit the issue if necessary.
c. There was a discussion of the impact of the Recreation Department on the limited parking
spaces especially during the summer when the Rec. programs are in full swing. Jackie will
speak to Ted to determine what his plans are to keep the lot available to all. The problem of
overnight parking and boat storage was also discussed,with no resolution other than to
monitor it and call the police if necessary.
Meeting adjourned at 8:03 pm.
Documents:
Minutes of the May 11, 2016 Trustees Meeting
Director's Report June 8, 2016
Verizon Hotspot flier
June FY16 Financial Report
June 8, 2016 Accounting Report—Bronwyn
FY16 June 8, 2016 Warrant
Library Trustees Authorization for Payment, 6/7/2016
Disbursements by Account Number, 6/7/16
FY16 Deposits to Gift Account June 8, 2016
FY16 Deposits to Treasurer—Fines& Fees, etc.,June 8, 2016
Circulation Department Report: May 2016
June, 2016 Report from the Reference Desk
Young Adult Services Report, May 2016
June 1, 2016 Report from the Children's Room
Current Paul Pratt Library homepage
Mockup of proposed website homepage
Third-party Services list