HomeMy WebLinkAboutMinutes - PPMLT - 05/11/2016 Paul Pratt Memorial Library Board of Trustees
May 11, 2016
Library Historical Room, 7 pm.
Present: Roger Lowe (Acting Chair), David Dwyer,Agnes McCann, Lynne DeGiacomo, Elaine Breslow,
Marylou Lawrence,Jackie Rafferty(Director)
Meeting called to order, 7:02 pm
1. The minutes of the April 14, 2016 Trustees meeting were moved,voted and approved.
2. Nominating Committee (DeGiacomo)
a. Lynne reported that Carolyn has agreed to be nominated to continue as Chair and Agnes
accepted the nomination for Clerk.
b. Both nominations were voted and passed unanimously.
3. Chair's Report (Lowe)
a. Roger asked about the status of the grant applications. Jackie said they have been
submitted and she is waiting to hear if they will be approved.
b. Linda Fechter will work with Goodwin Graphics to come up with a new logo for the Library
that will incorporate the current one with the weathervane. Roger asked the Trustees for
their color preferences and it was decided to wait and see what is presented and then
determine the color. The designs will cost$250 which will be paid out of the Gift Account.
c. The Cartoon Corner is up and running and should be popular with the public. Roger and
Carolyn cleaned out the upper rooms above the workroom so that much of the reference
materials can be moved to upstairs. This will free up space in the stacks for new materials.
4. Director's Report(Rafferty)
a. Jackie described a recent incident at the library in which a minor hid in the library after
hours on more than one occasion. She met with Mark Kelly, Officer Lopes and Chris Senior
and it was determined that a "No Trespass" order would be issued and a trespassing charge
would be filed. The family requested that these charges be filed.
b. Technology- i. Wireless printing is on hold for now until Ron Menard can install the
Aerohive NG Access Point Manager. ii. Ron arranged a demonstration of a public display
board and will have another option presented on May 11.There are Technology Account
funds available in this Fiscal Year's budget that could be spent to purchase one.
c. Jackie discussed the Strategic Plan which will reorganize staffing based on current needs and
future flexibility as the employee model shifts. She included both current and proposed
organizational charts. The Trustees were supportive of the plan and she will now take it to
Lisa Uglialoro,the town Human Resource Manager.
d. With the implementation of the Cartoon Corner,the Bulletin Board Policy was revised and
updated. The Trustees were pleased with the changes and the new policy was approved
unanimously.
e. There were three approval requests for Young Adult programs planned by Brigid Lengyel.
They were all discussed and a separate vote was held for each. Each one was passed
unanimously. The requests were for an introduction to Latin class, Henna Sue and a college
application workshop. Elaine suggested that the college application workshop be held
earlier in the summer before the essay is due. All programs are to be paid for by the
Friends.
f. Jackie has requested that the water stained ceiling tiles be repaired and that the Children's
Room furnishings be updated. She is still waiting for a reply from Brian Joyce after two
emails.
g. Jackie mentioned that a local program called Launch, which serves intellectually challenged
individuals, uses the library frequently to check out books and use the computers.
h. Jackie highlighted a section in the handout "Transformative Spaces for Teens" which
discusses Learning Labs and their impact. Dave mentioned that the Inly School recently
added such a space and he will receive a tour next week.
i. The Recreation Department requested that the library allow them to use the Meeting Room
for yoga classes in the summer. The class would take place from 9:30 to 11 on Tuesdays and
Thursdays and will not interfere with library programs. It was recommended that this
shared use of space be allowed and Jackie will inform Ted Carroll of the decision.
5. Financial Report/Bills Payable (Rafferty)
a. The outstanding bills were moved, seconded and approved.
b. Bronwyn discussed the issues she and Jackie have been having with getting timely budget
information from the different departments at Town Hall. It was decided that in the future
a timeline would be generated so that it would be clear what budget numbers were being
presented to the Advisory Board and at Town Meeting.
6. CLT Report (Lawrence)
a. The CLT has approved the second installment of the Endowment takeout for the year and
the funds should be available shortly. Bronwyn will look for it on the reports in SoftRight.
b. Two new members,Jim Sandell and Ronnie McMorris, were nominated and approved.
6. Program Report (Lawrence)
a. The Sunday Author Talks program has concluded for this year with the May 1 presentation.
7. Friends Report (McCann)
a. Gail Flynn is stepping down as President after their Annual Meeting in June. The Friends are
working on nominating a replacement. It is hoped that the group will become larger and
more inclusive in the future. Jackie will try to get insight from other libraries' Friends groups
as to how they operate successfully.
8. Other
a. There was no other business to report.
Meeting adjourned at 8:20 pm.
Documents:
Minutes of the April 14, 2016 Trustees Meeting
Director's Report May 11, 2016
PPML Organizational Chart—Current Personnel Hierarchy
PPML Organizational Chart—Proposed Staffing Structure
Bulletin Board Usage Policy—Adopted May 10, 2000
Bulletin Board Usage Policy—Adopted May 11, 2016
Learning Labs in Libraries and Museums:Transformative Spaces for Teens
May FY16 Financial Report
May 11, 2016 Accounting Report—Bronwyn
FY16 May 11, 2016 Warrant
Library Trustees Authorization for Payment, 5/10/2016
Disbursements by Account Number, 5/10/16
FY16 Deposits to Gift Account May 11, 2016
FY16 Deposits to Treasurer—Fines& Fees, etc., May 11, 2016
Town of Cohasset Budget Input Sheet—FY17 Budget
Fiscal Year 2017 Salaries and Wages
Fiscal Year 2017 Budget—Expense Line Item Detail
Circulation Department Report:April 2016
May, 2016 Report from the Reference Desk
Young Adult Services Report, April 2016
Teen Programming Proposal—Introduction to Latin Roots
Teen Programming Proposal—Henna Sue
Teen Programming Proposal—Winning College Application
May 6, 2016 Report from the Children's Room