HomeMy WebLinkAboutMinutes - PPMLT - 04/14/2016 Paul Pratt Memorial Library Board of Trustees
April 14,2016
Library Historical Room
Present: Carolyn Coffey(Chair),Agnes McCann,Lynne DeGiacomo,Marylou Lawrence, Steven
Brown,Roger Lowe, Sarah Pease,Elaine Breslow,Jackie Rafferty(Director)
Called to order at 7:02.
1. The minutes of March 9,2016 were moved,voted and approved.
2. Director's Report(Rafftey)
a. Jackie should have updates by the end of the week concerning the status of the
outstanding technology issues on wireless printing capabilities and website upgrades.
b. Jackie reported on the status of the pending grant applications. She feels very
optimistic about the two LSTA grant applications as well as the South Shore Music
Circus grant application.
c. Jackie had hoped that the OCLN Strategic Planning meeting would be a time for
network members to discuss libraries relevance and the options for change,including the
possible sharing of a mobile Maker Space van. It was evident that those members
attending the meeting were reluctant and/or resistant to discussing any significant issues.
Jackie hopes that this will change in the future.
d. The issue of eliminating late fines was raised once again and a good discussion ensued,
after which it was moved, seconded and voted unanimously by the Board of Trustees that
"For the period from June 1,2016 to September 1,2016, late fees will be suspended to
promote reading for all library patrons."
3. Financial Report and bills payable(Rafferty):
a. The outstanding bills were moved, seconded and approved.
4. Chair's Report(Coffey)
a. Kristen Norton has invited all of the trustees to spend an afternoon with her
behind the circulation desk. Carolyn encourages all of the trustees to do so.
b. The CPC approved the joint proposal made by the Library and the Recreation
Commission to hire an architect to prepare a plan for the exterior space. The CPC
was not inclined to approve funds for interior space planning. The Board of
Selectmen is also in favor the joint proposal. Carolyn would like to open discussions
with Town Manager Chris Senior so that the funds can be made available as soon as
possible.
c. The new parking configuration does not appear to be working well. Cars are
parked all over the place.
d. Carolyn met with the chair of the Capital Budget Committee to review the short,
mid and long term plans.
5. CLT Report(Brown):
a. No report.
6. Program Report(Lawrence):
a.April is Poetry Month. We will once again have Poem In Your Pocket. Boston's
Poet Laureate is coming and the schools will once again have students read their
original poems at the library.
b. The 2015—2016 Sunday Author Talks series will conclude with our last author,
Thomas O'Malley on May 1.
7. Friends Report(McCann)
a.No report.
Meeting adjourned at 8:14 PM.
Documents:
Minutes of March 9,2016
Director's Report,April 14,2016
April FY16 Financial Report
April 14,2016 Accounting Report-Bronwyn
FYI April 14,2016 Warrant
Library Trustees Authorization for Payment,4/13/2016
Disbursements by Account Number,April 14,2016
FYI Deposits to Treasurer-Fines &Fees etc.,March 9, 2016
FY 16 Deposits to Gift Account,April 14,2016
Circulation Department Report,March,2016
Report from the Children's Room,April 12,2016
Young Adult Services Report,March,2016
Report from the Reference Desk,April,2016
Respectfully Submitted,
Lynne DeGiacomo,Acting Clerk