HomeMy WebLinkAboutMinutes - PPMLT - 02/10/2016 Paul Pratt Memorial Library Board of Trustees
February 10,2016
Library Historical Room, 7 pm.
Present: Carolyn Coffey (Chair), Roger Lowe, Stephen Brown, David Dwyer,Agnes McCann, Lynne
DeGiacomo, Elaine Breslow, Sarah Pease,Jackie Rafferty(Director),Jennifer Thomas
Meeting called to order, 7:05 pm
1. The minutes of the January 13, 2016 Trustees meeting were moved,voted and passed.
2. Chair's Report (Coffey)
a. The latest CPC meeting was cancelled due to the snow storm and is tentatively rescheduled
for February 22. Carolyn had forwarded the draft of the joint Rec. and Library application to
the CPC for the Trustees to look over and approve. She also handed out a drawing of a
conceptual plan for the shared space. The Trustees had a positive reaction to the
application and voted to approve the plan as is and file it with the CPC.
b. A pine tree near the staff entrance at the front of the library is dying and should be taken
down. Andy from the DPW will make the arrangements.
c. Carolyn is not able to attend the April meeting as it is currently scheduled. The Trustees will
discuss an alternate date at the next meeting.
d. Carolyn thanked the Trustees for their work on the interviews for the Strategic Plan.
Approximately 50 interviews were conducted. Carolyn felt that a few more should be done
specifically with users of the public computers, as those patrons were absent from the
original interview pool. Overall,the feedback has been positive with regards to staff and
space. Roger described a trip that he, Carolyn and Steve made to three libraries. They
visited the Westwood, Dover and Wellesley public libraries and found many things they
liked and some things that they didn't like or that wouldn't work in this space. He suggested
that the Trustees try to visit other libraries and take pictures to share. Carolyn introduced
Jen Thomas who encouraged the Trustees to narrow down their goals for the library and
align around them to make the best use of limited resources. She suggested that each of
the Trustees come up with their top three goals to form a consensus over future plans.
3. Director's Report(Rafferty)
a. Jackie discussed the recent decertification of the Sandwich Public Library by the MBLC. They
are filing an appeal and hope to have the decision reversed. The Trustees decided not to
take action yet, but to have Jackie gather more information at the upcoming Director's
meeting.
b. Brigid Lengyel has agreed to expand her job duties to include managing the technology and
social media needs of the library. The union is reviewing the changes and Jackie hopes to
move her up two Steps instead of one during her upcoming review in the end of February.
This will have to be approved by Mary Gallagher and Chris Senior and the budget will be
adjusted.
c. The former museum space at the back of the building is being painted by prisoners at no
cost to the town, except for the cost of the paint and supplies. Jackie asked Brian Joyce to
notify the staff when they will be working to avoid any safety issues.
d. Jackie is beginning the process to apply for the annual South Shore Music Circus Grant and
would like the Trustees' ideas. She suggested upgrading the A/V equipment in the meeting
room that was originally purchased by the Friends many years ago. It might also be possible
for the Friends to fund the replacement costs. She will get some price quotes for the
upgrade and would like to hear of any other ideas for the grant request.
e. Jackie is continuing work on two other grant applications. Drafts for each are due on
February 24 and final applications are due April 8. One,through the LSTA, is for serving
people with disabilities and Gayle is involved with the request. The other is for the
Greenbush Community Read and is being written by Jackie and the directors of the other
libraries participating in the project. The Cohasset Historical Society is also collaborating on
the proposed program.
f. Jackie shared that Ron Menard is still working on the internet access in the Children's Room.
Elaine was concerned that there was still no printing or internet availability after 3 weeks,
according to Sharon's report. Jackie explained that since the report was written, Ron was
able allow access to most of the websites that are needed.
4. Financial Report/Bills Payable (Rafferty)
a. The outstanding bills were moved, seconded and approved.
b. Bronwyn presented an overview of Blue Cloud, which is the new OCLN service to pay
outstanding bills by credit card. She also discussed the FY17 personnel budget that will be
finalized soon.
5. Website Development Committee (Brown)
a. Steve discussed the committee's progress and asked for input as to the level of
sophistication that was desired for the new website. A simpler site is generally easier to
modify while a more polished and professional one is more complicated and requires more
training. Elaine spoke with Hingham's IT staff member who said they are happy with the
company that they used. Steve asked that the Trustees compile a list of their favorite
websites with their attributes for the next meeting.
6. CLT(Brown)
a. The CLT has not met since the last Trustees meeting.
b. There are three new openings for trustees on the CLT and Steve would prefer them to have
an accounting or financial background.
7. Program Report (Lawrence)
a. Marylou was not present and the Program Committee had not met since the last Trustees
meeting. The next Sunday Author Talk is February 28 with Sue Miller.
8. Friends Report (McCann)
a. The Friends are doing well with no issues to report.
9. Other
a. There was no other business to report.
Meeting adjourned at 8:30 pm.
Documents:
Minutes of the January 13, 2016 Trustees Meeting
Director's Report February 10, 2016
February FY16 Financial Report
February 10, 2016 Accounting Report—Bronwyn
FY16 February 10, 2016 Warrant
Library Trustees Authorization for Payment, 2/10/16
Disbursements by Account Number, 2/10/16
FY16 Deposits to Gift Account, February 10, 2016
FY16 Deposits to Treasurer—Fines& Fees, etc., February 10, 2016
Policy on Lending to Residents of Municipalities with Decertified Libraries
Brigid Lengyel letter of commendation
Technology&Young Adult Services Librarian job description
Circulation Department Report:January 2016
February, 2016 Report from the Reference Desk
Young Adult Services Report,January 2016
February 9, 2016 Report from the Children's Room