HomeMy WebLinkAboutMinutes - PPMLT - 12/09/2015 Paul Pratt Memorial Library Board of Trustees
December 9, 2015
Library Meeting Room, 7 pm.
Present: Carolyn Coffey (Chair), Roger Lowe, Stephen Brown, David Dwyer,Agnes McCann, Marylou
Lawrence, Sarah Pease,Jackie Rafferty(Director), Gayle Walsh (Reference Librarian)
Meeting called to order, 7:05 pm
1. Gayle Walsh gave the Trustees an overview of the online resources available through the library
and handed out a packet that contained further information. She mentioned that she
frequently has requests to use our online materials from Scituate patrons,who are coming here
while their library is undergoing renovations. At this time,the materials are only available to
those with a Cohasset library card. There was a discussion of possibly allowing Scituate patrons
access in exchange for a donation or some other contribution. Jackie said she would have to
think about the ramifications and Steve asked that it be put on the meeting agenda for next
month.
2. The minutes of the November 10, 2015 Trustees meeting were moved,voted and approved.
3. Chair's Report(Coffey)
a. Carolyn shared that she has identified a candidate to fill the vacant Trustee position that
resulted when Jim Sandell resigned. Elaine Breslow has expressed interest and her
nomination was supported by the other Trustees. Carolyn will contact the Board of
Selectman to formalize her appointment.
b. The strategic planning interviews continue to be conducted. Carolyn mentioned that the
script doesn't have to be followed precisely but instead the interviews can be closer to an
informal discussion or conversation.
c. Carolyn asked if anyone would be interested in going with her to visit the Wellesley public
library which shares space with their town recreation department.
d. Carolyn has met often with the Chairman of the Recreation Board and has had many
positive discussions regarding the shared space. There are concerns that the rec.
department may make changes to the space without consulting the library and without a
comprehensive vision in place. Steve suggested that a letter be written to Ted Carroll and
the board confirming that the library will be included in any plans to make changes to the
space or to the grounds. Roger wondered if one of the Trustees should start to attend the
recreation board meetings.
e. Carolyn and Liz from the Rec. Board went to a recent CPC meeting to discuss the upcoming
grant request to determine the best use for the grounds. The CPC can help with focusing
and refining the grant which will include hiring an architect or landscape engineer.
4. Director's Report (Rafferty)
a. Technology—The library is still waiting for Ron Menard to address the problems with the
internet filters as well as other computer related issues that need to be addressed. He has
said that he will try to get to them after the holidays. Carolyn will mention the delays to
Chris Senior and Diane Kennedy when she meets with them and Jackie will ask Ron if he can
dedicate a certain amount of hours per week to the library.
b. Kristin would like the library to do more outreach in the town and has agreed to extend and
enhance the services currently provided in the community by the Friends.
c. Jackie shared an article about 3D printing in libraries and how they can encourage
entrepreneurship and economic development. Steve described a recent visit to the
Peabody Essex Museum where he observed their makerspace.
d. We are applying for two LSTA grants, one to improve services for patrons with disabilities
and another for a community reading program for commuters on the Greenbush line.
e. Jackie included a reprint of a recent survey regarding digital inclusion at libraries and the
impact on communities.
5. Financial Report/Bills Payable (Rafferty)
a. The outstanding bills were moved, seconded and approved.
6. CLT(Brown)
a. The CLT has not met since the last Trustees meeting.
7. Program Report (Lawrence)
a. Marylou enjoyed the more intimate setting of the meeting room for this month's author
talk. There were approximately 65 attendees.
b. Ted Carroll offered the use of his more sophisticated sound system for the next speaker's
talk,which will include a multimedia presentation.
c. Marylou has been asked by Connie Ashfar if we would share our email list with her to
promote the MLK breakfast. The Trustees would like to have a policy in place regarding the
use of email addresses. Jackie will discuss the issue with Gayle and determine other ways to
share community information, such as with our newsletter or on our website.
8. Friends Report (McCann)
a. The Friends continue with their ornament fundraiser and plan to put posters up around
town to increase sales.
9. Other
a. There was no other business to be discussed.
Meeting adjourned at 8:20 pm.
Documents:
Minutes of the November 10, 2015 Trustees Meeting
Director's Report December 9, 2015
December FY16 Financial Report
December 9, 2015 Accounting Report— Bronwyn
FY16 December 9, 2015 Warrant
Library Trustees Authorization for Payment, 12/09/15
Disbursements by Account Number, 12/19/15
FY16 Deposits to Gift Account, December 9, 2015
FY16 Deposits to Treasurer—Fines & Fees, etc., December 9, 2015
Toward a More Printed Union, American Library Association
ALA News, 12/03/2015
Circulation Department Report: November 2015
December, 2015 Report from the Reference Desk
Young Adult Services Report, November 2015
December 7, 2015 Report from the Children's Room