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HomeMy WebLinkAboutMinutes - PPMLT - 11/10/2015 Paul Pratt Memorial Library Board of Trustees November 10,2015 Library Historical Room, 6 pm. Present: Carolyn Coffey (Chair), Roger Lowe, Stephen Brown, David Dwyer, Lynne DeGiacomo,Agnes McCann, Marylou Lawrence,Jackie Rafferty(Director) Meeting called to order, 6:03 pm 1. The minutes of the October 14, 2015 Trustees meeting were moved,voted and approved. 2. Director's Report (Rafferty) a. Technology—i.The reinstated filters from CyberPatrol are too restrictive and need to be adjusted. Jackie has asked Ron Menard to bring in Tom Campbell to make the corrections. Ron will review the issue with Tom and then either he or Tom will attempt to fix the problem. ii.There is a new program from T-Mobile that would allow the library to loan out mobile Wi-Fi hotspots for patrons to use at home or when traveling. Ron Menard recommended investigating Verizon's pricing before making a decision. There is still more information to be gathered from both OCLN and the phone companies to determine if it is feasible and cost effective to pursue the program further. There were also questions about monitoring and how to avoid inappropriate use. b. Ted Carroll would like Brian Joyce to put together the CPC grant application for the back parking lot and landscaping. Jackie tried to schedule a meeting with Ted and Chris Senior to discuss the library's needs but Ted said he didn't have time to meet right now. Carolyn will put together a memo outlining the library's vision but until the Long Range Plan is completed, some of those needs are unknown at this time. The Town Space Planning Committee is meeting soon and some of the Trustees will try to attend. c. The Homework Center is running smoothly with the new coordinator. A plan is in the works to create an anonymous survey to gauge the effectiveness of the Homework Center and solicit ideas to improve it. Prizes will be given to those who complete the survey. d. The group investigating the possibility of creating a Cultural District in the village met recently. Jackie could not make it to the meeting but was updated by Kristin Sherman of the South Shore Art Center. Having a Cultural District in place in town would create grant opportunities. The group will meet again on December 10 at the library. e. Kristin is interested in running a fine free period over the holidays, in addition to the planned Food for Fines program in the summer. There was concern that it might reduce our turnovers to the town too much in one year and the Trustees decided not to endorse the plan. f. Jackie shared two articles on marketing for libraries. With bookstores in decline, libraries are one of the few places left to browse materials. The articles described effective marketing techniques, including using local business to sponsor displays. g. Jackie discussed the packet from the Edge Initiative,which provides benchmarks to evaluate library technology services. She highlighted the section that pertains to engaging the community and conducting surveys for feedback about library technology. h. Jackie met with Rep.Tom Calter recently at the Kingston Library. They discussed the cuts to the Board of Library Commissioner's technology budget due to earmarks for a few towns. She also included a handout from the MBLC that illustrates the ramifications of cuts in state funding. i. Jackie shared an article from the Netherlands that describes their use of a mobile makerspace van. 3. Financial Report/Bills Payable (Rafferty) a. Jackie presented the accounting report, including bills for a book leasing program and our annual magazine renewal. We turned over$1339.20 in fines and fees and deposited $1284.70 in the Gift Account since the last meeting, much of it for the Marge Murphy Fund. b. The outstanding bills were moved, seconded and approved. 4. Chair's Report (Coffey) a. Carolyn passed out the corrected fundraising letter from the Friends, which was missing the names of two board members. b. Carolyn has met with a consultant who will help distill the data from the surveys that will be conducted as part of the update to the Long Range Plan. Carolyn would like the surveys to consist of focus groups as well as one-on-one interviews. She passed out a strategic plan map and three different questionnaires to be used in the interviews, depending on the category of the library user. Carolyn would like each of the Trustees to email her with the names of ten possible interviewees by the end of the week. The goal is to have the interview portion completed by the end of the year,the focus groups finished by the end of January and the plan created by the end of March. 5. CLT(Brown) a. There are three new members of the Investment Subcommittee that will be approved at the next meeting. b. The group made small corrections in reaction to the current market conditions, but otherwise feel comfortable with the investments in place. 6. Program Report (Lawrence) a. The next Sunday Author Talk is this Sunday, November 15. This is a new date due to the author's schedule conflicts. Marylou is concerned that attendance will be low because the date is changed and there will be a Patriots football game at the same time. She is reaching out to a local synagogue and mosque to increase awareness of the talk. She also may try to have it mentioned in the Cohasset school newsletter. 7. Friends Report (McCann) a. The Friends have sold 52 ornaments so far and raised $2080. b. The annual fundraising letter was sent out but was missing the names of two board members. The printing company refunded some of their costs and printed some new letters. In addition,the mailing list from the CEF that was used had many errors and the Friends will likely go back to using the town mailing list next year. 8. Other a. There was no other business to be discussed. Meeting adjourned at 7:20 pm. Documents: Minutes of the October 14, 2015 Trustees Meeting Director's Report November 10, 2015 November FY16 Financial Report November 10, 2015 Accounting Report—Bronwyn FY16 November 10, 2015 Warrant Library Trustees Authorization for Payment, 11/10/15 Disbursements by Account Number, 11/10/15 FY16 Deposits to Gift Account, November 10, 2015 FY16 Deposits to Treasurer—Fines& Fees, etc., November 10, 2015 Building a Display-Driven Strategy I Brand Insider by David Vinjamuri Activate Partners to Grow Circ I Brand Insider by David Vinjamuri Edge: Benchmarks Version 1.0 How Sharing Library Resources Works, and Why It's at Risk FryskLab, Bibliotheekservice Fryslan, Leeuwarden,The Netherlands Reinventing the Library, New York Times Friends of the Cohasset Library fundraising letter Strategic Plan Map Library Interview—Staff Library Interview—Library Users,Trustees, Volunteers Library Interview—Non-users Questions to stimulate discussions for LRP Cohasset Space Needs Analysis Project schedule Homework Coordinator's Weekly Log Circulation Department Report: October 2015 November, 2015 Report from the Reference Desk Young Adult Services Report, October 2015 November 8, 2015 Report from the Children's Room