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HomeMy WebLinkAboutMinutes - PPMLT - 10/14/2015 Paul Pratt Memorial Library Board of Trustees October 14,2015 Library Historical Room,7 pm. Present: Carolyn Coffey (Chair), Stephen Brown, David Dwyer, Lynne DeGiacomo, Agnes McCann, Marylou Lawrence, Sarah Pease,Jackie Rafferty(Director) Meeting called to order, 7:05 pm 1. The minutes of the September 9, 2015 Trustees meeting were moved,voted and approved. 2. Director's Report (Rafferty) a. Jackie attended an online meeting with representatives from the Library Journal to hear about the progress they have made with Self-e, a publishing vehicle for self-published authors. Libraries will make it available to authors who want to publish their manuscripts and expand their audiences. b. Technology—There are still no filters installed on the computers in the Children's and Young Adult rooms. The new IT person for the town, Ron Menard, was unable to install filters to replace Cyber Patrol which was not renewed by Rob Bonnell. The Trustees asked Jackie to contact Chris Senior to see if we could renew our contract with Cyber Patrol. c. Jackie discussed an article called "5 Lessons Library Websites Can Learn from Buzzfeed". She said that she has learned that social media promotions are critical to marketing the library and that it should be a two way relationship,with the public responding to our posts. The Trustees wondered if the reason that the number of patrons on our email list is down is due to people getting their updates from Facebook, etc. Dave mentioned that he has joined Around Town Cohasset News and gets much of his information from there. The Trustees asked Jackie to request that Gayle confirm that all the Trustees are on the email list and, if not, add them to it. d. Jackie was asked to participate in discussions concerning the creation of a Cultural District in Cohasset village. The group will be meeting on November 5tn e. The department heads met on October 61"for their quarterly meeting with Chris Senior. Jackie was able to promote Lynda.com and even got a few attendees to subscribe on the spot. f. Jackie attended the Old Colony Library Network retreat and felt it was a very valuable meeting. They discussed plans for an overhaul of the OCLN workflow and possible alterations to staff positions and duties. g. There was a discussion of the new sponsorship policy that the Program Committee has reviewed. The new policy was voted and passed unanimously. h. The State Aid application has been completed and received. We easily met our MAR and materials expenditure requirements to be certified in the program. i. The Trustees discussed the Adult programming proposal submitted by Gayle Walsh. She would like to have author Eric Jay Dolin speak in May at a cost of$300. Some were uncomfortable with paying an author while also asking the Sunday Author Talks speakers to present for free. It was decided that Jackie would ask Gayle for more information and explain her justification for paying for his presentation. Dave suggested recording the talk, which is about lighthouses, and making a DVD which could be added to our collection, thereby adding value to the presentation. j. Jackie will be sharing her idea to have a mobile library makerspace at the next meeting of the OCLN Committee on Innovation which will meet on November 51h. She will keep the Trustees apprised of the outcome of the meeting. k. The library is co-sponsoring a program series with the Safe Harbor Cohasset Coalition to address the problem of drug and alcohol use in the community. The first program is called "Hidden in Plain Sight" and is geared toward providing parents and caregivers with information and helping them identify potentially risky behaviors. The Program Committee is involved in the planning as well as assisting in identifying funding sources such as grants and donations. I. Jackie shared an article from the Library Journal that discussed what impact the library has and how to measure it. This is important to help the library address its patron's immediate needs and plan future programs and initiatives. m. Gayle and Jackie will be writing a proposal for a grant from the Mass. Board of Library Commissioners for assistive technology to serve people with disabilities. n. Jackie included an article from Publisher's Weekly titled "PBS Bets Bigger on Books". The article reports on PBS' plan to increase and diversify their overall book programming. This includes building a content and distribution library that will be shared with their current programs and with other partner networks. 3. Financial Report/Bills Payable (Rafferty) a. Jackie and Bronwyn presented the accounting report, including the projected OCLN assessment,which will go up next year. We turned over$1330.15 in fines and fees and deposited $260 in the Gift Account since the last meeting. b. The outstanding bills were moved, seconded and approved. 4. Chair's Report (Coffey) a. Carolyn, Steve and Jackie will meet on Friday to work on the Long Range Plan for the library. Carolyn is meeting with a representative from a consulting group who will walk her through the process. b. Carolyn has not talked recently with Chris Senior about the plans for the Our World space and wondered what would be requested on the warrant for the Special Town Meeting, which will be held on November 2. The Town has agreed to buy out the museum lease in order to take control of the space. c. The next Trustees meeting would fall on Veteran's Day, November 11. It was decided to move the meeting to the following Wednesday, November 18. 5. CLT(Brown) a. The Development Committee met and has finalized their list of local citizens who might be willing and able to donate to the CLT. b. Jane Goedecke will chair the Nominating Committee. The CLT has 3 new candidates to add to the Investment Subcommittee, including Dave Dwyer. The group will fine-tune investments to maximize endowment returns. 6. Program Report (Lawrence) a. Marylou had no new business to report. b. The next Sunday author Talk is scheduled for this Sunday, October 18 with John Spooner speaking. 7. Friends Report(McCann) a. The Friends have sold 19 ornaments so far and raised $760. 8. Other a. Agnes mentioned that the library webpage needs updating with the names of the current Trustees etc. b. Carolyn asked if anyone had any suggestions for replacing Jim Sandell,who resigned because he has moved out of town. Steve suggested looking for someone with a background in public relations or marketing, but the group would like to consider all interested candidates. Meeting adjourned at 8:10 pm. Documents: Minutes of the September 9, 2015 Trustees Meeting Director's Report October 14, 2015 October FY16 Financial Report October 14, 2015 Accounting Report—Bronwyn FY16 October 14, 2015 Warrant Library Trustees Authorization for Payment, 10/14/15 Disbursements by Account Number, 10/14/15 FY16 Deposits to Gift Account, October 14, 2015 FY16 Deposits to Treasurer—Fines& Fees, etc., October 14, 2015 Paul Pratt Memorial Library Sponsorship Policy and Procedures SELF-e: Connecting Indie Authors, Libraries and Readers 5 Lessons Library Websites Can Learn from Buzzfeed Outcomes, Impacts and Indicators PBS Bets Bigger on Books Paul Pratt Memorial Library Annual Report, FY2015 Hidden in Plain Sight flyer Minutes of Adult Program Committee meeting, Monday, September 28 Adult Programming Proposal, Eric Jay Dolin Circulation Department Report: September 2015 October, 2015 Report from the Reference Desk Young Adult Services Report, September 2015 October 13, 2015 Report from the Children's Room