HomeMy WebLinkAboutMinutes - PPMLT - 06/10/2015 Paul Pratt Memorial Library Board of Trustees
June 10, 2015
Library Meeting Room,7 pm.
Present: Carolyn Coffey(Chair), Stephen Brown,Teresa Polhemus, Sarah Pease, Marylou Lawrence, David
Dwyer, Lynne DeGiacomo,Jackie Rafferty(Director)
Meeting called to order, 7:02 pm
1. The May 13, 2015 Trustees meeting minutes were moved,voted and approved.
2. Chair's Report (Coffey)
a. Carolyn discussed her recent meeting with Chris Senior. He mentioned that the Recreation
Dept.will be renting the lower space of the Our World Museum for the summer to run some
of their programs. The town is interested in buying out the Museum and moving the Rec.
Dept. into the space permanently. For now,the library will continue to share the upper
meeting space as needed for our events. The Rec. Dept. will close off the driveway between
the playground and the Museum during their programs. Also, it might be possible to work
with the Rec. Dept. to request CPC funds to improve the back field and the landscaping around
the building. The Space Planning Committee will meet to prepare a vision statement to
present to Chris Senior when he attends the July Trustees meeting.
b. Carolyn has asked Steve and Jim to join the Building Committee and help identify and procure
needed repairs for the library.
c. It was decided to keep the current meeting schedule of the second Wednesday of the month
at 7 pm.
3. Director's Report(Rafferty)
a. We will now be using MailChimp, which offers customized templates and improved features,
for our email newsletter program.
b. Jackie shared some information regarding the possible need for a written media
communications policy. The Trustees will discuss it at the next meeting.
c. Homework Center—Due to family health issues, Mike Welch will not be able to continue next
year as coordinator of the Homework Center. He will email the faculty at the Middle/High
School with the job description and will assist with screening the applicants. He recommended
holding it two nights per week with the younger students one night and the older ones on
another night. Jackie has forwarded his suggestions to the Friends.
d. The library has purchased access to Hoopla and it will be launched shortly. The staff will be
given training on June 16.
e. Jackie shared a press release for"Re:Create"which describes an effort to revise the Copyright
Act to include rules for digital materials.
f. Building report- New signs will be ordered for the parking lot and a request will be submitted
to the DPW to paint exit arrows on the far side of the upper parking lot. Carolyn was able to
have a carpenter come in on short notice and repair the area around the public copier. This
will be paid for out of funds available in the Building Maintenance Account.
g. Jackie discussed an article that featured a company that is developing ways for libraries to
measure and analyze usage of the library space in great detail. It is funded by a grant from the
James L. Knight News Challenge.
h. Jackie talked about some of the issues that pertain to "digital readiness". Many resources will
only be available digitally in the future and this may cause challenges for certain populations.
Some examples are:tax forms and GED tests are now only available digitally. In addition, more
personal information will be available and shared digitally.
i. Jackie shared a column about the latest in ebook platforms and mentioned that the Mass.
Library System will be joining the New York Public Library LEAP platform that will allow access
to shared content.
j. There was a discussion about the need for a written policy on mandatory reporting of
suspected harm to a child. Jackie shared the policy that was recently written by the director of
the Randolph library. It was decided that since we are not mandatory reporters,we did not
need a written policy but that the staff will report any incidents or concerns to Jackie.
k. Two articles were included describing the types of 3D printers and some of the exciting uses
for them.
I. Jackie included an article from The Guardian that recounts how librarians have protected the
public's right to privacy with regards to use of computers or materials.
m.Jackie shared a letter from Senator Edward Markey who responded to her concerns about the
government's bulk collection of the American public's phone records.
n. Gayle will be holding two workshops—one on ebooks and one on basic computer skills. It is
hoped that they will be of interest to patrons from Scituate who are coming to Cohasset while
their library is being renovated.
o. There is a revised handbook for new and veteran Trustees that will be available to all who are
interested.
4. Financial Report/Bills Payable (Rafferty)
a. The outstanding invoices were moved, seconded and approved.
b. The library has now met its Materials Appropriation Requirement for the fiscal year. This is a
requirement for State Aid.
c. We have qualified for a "Small Libraries in Networks"grant. Once the check is received,we
will set up a Grant Account through the Town Accountant's Office. It is not known at this time
if the program will continue to be funded in the future.
5. CLT Report (Brown)
a. There was no new business to discuss from the CLT.
6. Program Report (Lawrence)
a. Marylou has added Peter Stone to the Sunday Author Talks and is hoping to get Sue Miller.
b. She will send out the final list of authors and is still looking for volunteers from the Trustees to
introduce them at the Sunday Author Talks.
7. Space Planning Committee Report (Sandell)
a. Jim was not present. Steve gave the report.
b. Steve requested that Jackie ask the staff for ideas about how the additional space could be
used. Jim has a sketch of the floor plan to show to the staff and get feedback.
c. It was decided to scratch the Google Docs memo for Trustees' input and the Committee will
schedule another meeting in the near future to discuss ideas and plans.
8. Friends Report (McCann)
a. Agnes was not present. Jackie gave the report.
b. The Friends are planning a late August/early September mailing for the ornament fundraiser.
Meeting adjourned at 8:05 pm.
Documents:
Minutes of the May 13, 2015 Trustees Meeting
Director's Report June 10, 2015
June FY15 Financial Report
Library Policy—Public Relations and Publicity
Communications& Media Policy
Re:Create—Press Room
Studying Use, Sharing Space—Library Journal
Consortial Ebook Platforms: An Update and Good News—Collaborative Librarianship
3D Printers: Product Spotlight— Library Journal
Pilot reprint re: Walpole school 3D printer use
NSA Surveillance—The Guardian
Letter from Edward Markey, US Senate
June 10, 2015 Financial Report- Bronwyn
FY15 June 10, 2015 Warrant
Library Trustees Authorization for Payment, 6/10/15
FY15 Deposits to Treasurer—Fines& Fees,June 10, 2015
FY15 Deposits to Gift Account,June 10, 2015
Circulation Department Report: May 2015
June, 2015 Report from the Reference Desk
Young Adult Services Report, May 2015
June 5, 2015 Report from the Children's Room