HomeMy WebLinkAboutMinutes - PPMLT - 05/13/2015 Paul Pratt Memorial Library Board of Trustees
May 13, 2015
Library Meeting Room, 7 pm.
Present: Carolyn Coffey(Chair), Stephen Brown,James Sandell,Teresa Polhemus, Sarah Pease,Agnes
McCann, Marylou Lawrence, David Dwyer,Jackie Rafferty(Director)
Meeting called to order, 7:01 pm
1. The April 8, 2015 Trustees meeting minutes were approved,voted and passed.
2. Carolyn Coffey was nominated to be the next Chair of the Board of Trustees and Steve Brown was
nominated to be Secretary. Both motions were moved,voted and passed.
3. Director's Report (Rafferty)
a. Jackie discussed her recent meeting at the Boston Public Library. The group brainstormed
ways to make the Mass. Library system run more efficiently and allow patrons expanded
access to materials statewide. Some ways to accomplish these goals might include a statewide
library card and the integration of the different networks around the state. They also
discussed a possible collaboration with the New York Public Library system on a new ebook
marketplace. They are hoping to eventually buy content directly from the publishers to cut out
the middleman and reduce costs as well as greatly expand access to titles which is currently
restricted.
b. Jackie shared the Commonwealth eBook Collections report detailing their FY2016 goals and
priorities. She will also be involved it the committees' presentation to the Massachusetts
Legislature's Library Caucus this fall.
c. Jackie gave an update on the Intellectual Freedom group and shared a reprint of an op-ed
called "Long Lines for Freedom". She explained there must be a balance between protecting
the country and protecting individual privacy.
d. Jackie discussed her work with the Social Responsibilities Round Table. They are looking into
how the loss of a library impacts a community and working on ways to collect data that will
illustrate the value of a local library and the ramifications that result from the loss of one.
e. There was a program funding request from Brigid Lengyel,the YA Librarian. She would like to
run a Common Application Primer which will help High School students apply to colleges.
There was some discussion of working with the High School Guidance Office to promote the
program. The request was moved,voted and passed.
f. Jackie shared some ideas from the recent MLA annual conference that may be useful to the
Space Planning Committee in determining the best uses for the library space.
4. Financial Report/Bills Payable (Rafferty)
a. The outstanding invoices were moved, seconded and approved.
b. There are some funds left in the Building Maintenance account that will be used to hire a finish
carpenter to fix the area that was cut away when the new copier was installed.
5. Chair's Report(Coffey)
a. Carolyn welcomed new member, David Dwyer to the Board.
b. It was observed that the website for Our World Museum has been taken down and it appears
that the Rec. department has been using the lower space for some of its programs. Carolyn
may speak to Ted Carroll of the Rec. Department to determine if they are planning to increase
their use of the space.
6. CLT Report (Brown)
a. The CLT elected a new member,Jane Goedecke, and voted current member, Michael Putziger,
Chair. The group would also like to have a member that is currently managing funds.
b. The Trust transferred $30,000 to the Library Endowment Account on May 1, 2015.
7. Program Report (Lawrence)
a. There were two Sunday Author Talks in April and Gayle had several programs as well.
b. The Program Committee hasn't met yet to assess the success of the poetry program. They will
meet soon and determine what, if anything, they will do differently next year.
c. The Richard Primack program was not well attended, possibly due to the fact that he had just
recently spoken in Cohasset.
d. Marylou asked if the other Trustees would be willing to take turns introducing the speakers at
next year's Sunday Author Talks. She will forward a list of the planned speakers and the
Trustees can choose one that they have an interest in introducing.
e. Lily King is scheduled to speak on May 31.
8. Space Planning Committee Report(Sandell)
a. The committee continues to meet and fine tune their plans for the library space. Steve will
create a Google Docs report that can be accessed by all the Trustees. Dave will write up a one
page document that summarizes the committees'vision.
b. Jim has started digitally entering some of the committee's ideas to help visualize how much
space will be needed and how the changes will work.
c. The group will try to have 1-2 meetings before the next Trustees meeting.
9. Friends Report (McCann)
a. Agnes shared the proposed language for next year's ornament fundraiser. They will be on sale
at the library and can be ordered online.
10. Other
a. Teresa mentioned that Lynne has volunteered to spearhead Jackie's review.
b. Carolyn discussed the condition of the plants in front of the parking lot entrance. She would
like to have the holly replaced and hoped that the Cohasset Garden Club (or other
knowledgeable source) would help choose appropriate plants to go in their place. The town
has offered to remove the holly and plant the alternatives. It was hoped that the Friends
might pay for the cost of new plants.
c. Teresa was recognized for her service and Carolyn was thanked for taking on the
responsibilities of the Chair.
Meeting adjourned at 8:17 pm.
Documents:
Minutes of the April 8, 2015 Trustees Meeting
Director's Report May 13, 2015
May FY15 Financial Report
Long Lines for Freedom—Courtney Young
Commonwealth eBook Collections— FY2016 Goals
Canadian Library Association—Key Library Priorities for e-Content
FY15 May 13, 2015 Warrant
Library Trustees Authorization for Payment, 5/13/15
FY15 Deposits to Treasurer—Fines& Fees, May 13, 2015
FY15 Deposits to Gift Account, May 13, 2015
May 13, 2015 Financial Report- Bronwyn
Circulation Department Report:April 2015
May, 2015 Report from the Reference Desk
Young Adult Services Report, April 2015
Teen Programming Proposal—Common Application Primer
May 8, 2015 Report from the Children's Room
Memo from Barbara Wrenn to Gail Flynn re: wording for the ornament fundraiser postcard