HomeMy WebLinkAboutMinutes - PPMLT - 03/11/2015 Paul Pratt Memorial Library Board of Trustees
March 11, 2015
Library Meeting Room,6 pm.
Present:Teresa Polhemus(Chair), Stephen Brown,James Sandell, Carolyn Coffey, Sarah Pease, Lynne
DeGiacomo,Agnes McCann,Jackie Rafferty(Director), Karen Quigley(Board of Selectmen)
Meeting called to order, 6:00 pm
1. The February 11, 2015 meeting minutes were approved, voted and passed.
2. Director's Report(Rafferty)
a. Jackie discussed her budget presentation before the Board of Selectmen this week and felt it
went well. The main request from the library is for more funds for staff to extend operating
hours until 8 pm on Wednesdays (an additional three hours). She will be going before the
Advisory Board to discuss her budget later tonight. Bronwyn read her analysis of this month's
Expenditure Report from the Town. The records are consistent with our figures.
b. Jackie included a graph that displayed total circulation per capita. Cohasset has the highest per
capita circulation figures of the surrounding towns.
c. The staff put together a revised sheet with the latest Cash Handling Procedures. They are in
line with the changes requested by the Town Treasurer.
d. Technology—The printer at the circulation desk has been replaced and is being used as a
backup for public printing until the new one from Kenmark is up and running. A portion of the
countertop near the copier was cut away and all is ready for the new equipment.
e. Jackie discussed the ongoing parking issues we have been having in both lots. Often there is
not enough available parking for the public as well as for the staff. A major reason for the
problem is the excessive snow in the lots that is taking up much of the space. In addition, cars
are being left in the lots overnight and longer. Jackie contacted the police who had some of
the cars towed. They also suggested putting signs up stating no overnight parking or some
other restriction. Jackie forwarded the information to Chris Senior.
f. Jackie mentioned a Library Patron Privacy Grant which was awarded to the National
Information Systems Organization (NISO)to develop a series of discussions on patron privacy
in digital library and information systems.
g. The monkey clips that hold the artwork in the meeting room are failing. Bronwyn has found a
source to purchase the clips separately and not have to buy the whole system. They will cost
$10.99 each but are out of stock until March 15. Carolyn suggested asking the South Shore Art
Center to pay for them since they are the most frequent users. Bronwyn will follow up.
h. There were two funding requests to the Friends. One was for a second set of Great Decisions
packets for Gayle Walsh and the other was for Henna Sue for Brigid Lengyel. Both were voted
and approved.
i. Jackie included a reprint of an article from the Library Journal about the Knight News Challenge
winners. There were 22 winning projects that were designed to advance the mission of
libraries.
3. Financial Report/Bills Payable (Rafferty)
a. The outstanding invoices were moved, seconded and approved.
4. Chair's Report(Polhemus)
a. Teresa told the Board that she has accepted a new job in Boston and would like to move the
monthly meetings to 7 pm from the current time of 6 pm. The Trustees agreed and the new
time will go into effect with the next meeting.
5. CLT Report (Brown)
a. The CLT investments have done well and met its benchmarks with the exception of Global
Natural Resources due to the volatility of oil prices.
b. The group is planning to put together a community resource brochure with information for the
public.
c. At its last meeting,the CLT again voted to release the$30,000 it had approved to cover the
alleged deficit in the Endowment account. The Investment subcommittee is still looking in to
the shortfall and hoped to delay the transfer. A meeting with the Town Treasurer and Town
Accountant is expected to be arranged in the near future.
6. Program Report (Lawrence)
a. Marylou was not present. Lynne and Sarah presented.
b. The next Sunday Author Talk is March 22 with Lily King scheduled to speak.
c. Poetry month is in April and plans include a town-wide program called Poem in your Pocket, a
Sunday Author Talk poetry panel and a student poetry reading.
7. Space Planning Committee Report (Sandell)
a. Jim stated that the Committee is working on ideas both short term and long term and would
like to determine what is feasible as well as what best meets the needs of the library. He plans
to set up a meeting with Jackie soon to get her input.
9. Friends Report (Flynn)
a. Gail was not in attendance. Agnes read the report.
b. The Friends current fundraising drive has brought in $900 more than last year's appeal to date.
c. The Homework Center is still running smoothly with even some High School seniors in
attendance last week.
d. The Friend's outreach to Sunrise and Harborview has begun to use the library's donated books
to bring to the residents so that there will not be issues with returning circulating books on
time.
e. The staff/volunteer luncheon will be on June 8.
f. There are plans to give Kitty Whitley's husband, Roger, the first Library ornament in honor of
her dedication to the library. She was a longtime volunteer and passed away in February.
Meeting adjourned at 6:40 pm.
Documents:
Minutes of the February 11, 2015 Trustees Meeting
Director's Report March 11, 2015
March 1, 2015 Library Journal reprint
March FY15 Financial Report
FY15 March 11, 2015 Warrant
Library Trustees Authorization for Payment, 3/11/15
FY15 Deposits to Treasurer—Fines& Fees, March 11, 2015
FY15 Deposits to Gift Account, March 11, 2015
March 11, 2015 Financial Report- Bronwyn
Cash Handling Procedures
Adult Program Proposal—Great Decisions Discussion Group
Teen Programming Proposal—Henna Sue
Circulation Department Report: February 2015
March, 2015 Report from the Reference Desk
Young Adult Services Report, February 2015
March 6, 2015 Report from the Children's Room