HomeMy WebLinkAboutMinutes - PPMLT - 02/11/2015 Paul Pratt Memorial Library Board of Trustees
February 11,2015
Library Meeting Room, 6 pm.
Present:Teresa Polhemus (Chair), Patience Towle, Stephen Brown,James Sandell, Carolyn Coffey, Sarah
Pease, Marylou Lawrence,Jackie Rafferty(Director)
Meeting called to order, 6:01 pm
1. The January 14, 2015 meeting minutes were approved, voted and passed.
2. Director's Report(Rafferty)
a. Jackie discussed her impromptu meeting with Chris Senior today and noted that he had
approved the conversion to a color copier for public use. Jackie will contact Tom Campbell to
begin the necessary work. He also said that our parking lots will receive more plowing as soon
as the town is able. In addition, he mentioned that the Senior Center is available for large
programs (currently for a fee). The Trustees would prefer to keep the programs at the library
to continue the mission of bringing the public in to the library. He and Jackie will be meeting
soon to discuss the FY16 budget and he hopes there will be enough funds available to support
the additional hours on Wednesday night.
b. The heating problems seem to have been fixed with the Periodicals Room now at a
comfortable temperature. There is a new leak in the Community Room that will need to be
addressed. A wooden panel near the Reference desk came loose and fell. There are a few
others that also seem loose and may fall off as well.
c. The town annual report is due next week to town hall and Jackie is working on it using some of
the information from the PowerPoint she made for the library annual report.
d. The new long range/strategic plan must be submitted to the MBLC by October 1, 2015 and the
annual action plan deadline is December 1. Therefore, work should be started now, since the
process can take 6 months. Jackie and Carolyn recently attended a strategic planning
workshop given by the Massachusetts Library System.
e. Technology—The RFID self-checkout machines are now both repaired and working. Tom
Campbell made backups of the hard drives and they will be stored in Jackie's office. It appears
that Rob Bonnell has lost the previous set of backups that were made. Also, the public display
monitor project will be taken up by the next technology officer when he/she is hired. The AV
equipment in the Meeting room malfunctioned and is in urgent need of repair. We have been
in touch with a vendor and have agreed to their estimate ($281.66) to repair the system. The
system is very old and will need to be upgraded soon, as the continued cost of repairs could
become significant. Possibly funds could come from a Capital Budget request.
f. Jackie included a 3D printer tip sheet that describes the opportunities and challenges of
incorporating such a printer into a library.
g. Jackie discussed the Institute of Museum and Library Services 2016 budget requests. One of
the two areas of focus is the expansion of access to the holdings of museums, libraries and
archives. This includes more funding for the national digital platform. The second effort
involves continuing education for library and museum professionals.
3. Financial Report/Bills Payable (Rafferty)
a. The outstanding invoices were moved, seconded and approved.
4. Chair's Report(Polhemus)
a. Teresa had no new business to discuss.
5. CLT Report (Brown)
a. The CLT has not met since the last Trustees meeting due to the weather. They hope to be able
to meet in the near future.
6. Program Report (Lawrence)
a. Marylou said the Sunday Author Talk scheduled for February 8 was cancelled due to the storm
and will be rescheduled for April 19, 2015.
7. Building Committee Report (Towle)
a. Patience walked through the building with Jim and Steve and looked at locations for the new
copy machine as well as the new leak in the Community Room. She will follow up with Kristin
about the copier and speak to a carpenter.
b. She will be not be seeking reelection to the Board of Trustees and will write up a final report
for the members of the Building Committee.
8. Space Planning Committee Report (Sandell)
a. Jim was not able to attend the last Space Planning Committee meeting so Steve gave the
report.
b. Steve recommended trying to demonstrate the need for more library space using an already
existing program such as tutoring or meeting room use. It's possible a portion of the upper
level of the museum space could be converted to small meeting spaces.
c. It was suggested that the Space Planning Committee and the Building Committee be joined
together as they relate to the Long Range/Strategic Planning Committee. Many of their duties
are redundant and the Trustees would also like to have committee members from the outside.
9. Friends Report (Flynn)
a. Gail was not in attendance.
b. The Friends have not met since the last Trustees meeting.
10. Other
a. Steve spoke about his plan to have some exchange students from around the world come and
speak about their experiences with other students. The program is now on hold due to the
student's other commitments. He hopes to do the program next year with the new batch of
students.
Meeting adjourned at 6:53 pm.
Documents:
Minutes of the January 14, 2015 Trustees Meeting
Director's Report February 11, 2015
February 11, 2015 Expenditure Analysis/Financial Report
FY15 February 11, 2015 Warrant
Library Trustees Authorization for Payment, 2/11/15
February FY15 Financial Report
FY15 Deposits to Treasurer—Fines& Fees, February 11, 2015
FY15 Deposits to Gift Account, February 11, 2015
Circulation Department Report:January 2015
February, 2015 Report from the Reference Desk
Young Adult Services Report,January 2015
February 7, 2015 Report from the Children's Room