HomeMy WebLinkAboutMinutes - PPMLT - 12/10/2014 Paul Pratt Memorial Library Board of Trustees
December 10,2014
Library Meeting Room, 6 pm.
Present:Teresa Polhemus(Chair), Karen Quigley (Board of Selectman),Agnes McCann, Patience Towle,
Stephen Brown, Marylou Lawrence, Sarah Pease,James Sandell, Carolyn Coffey,Jackie Rafferty (Director)
Meeting called to order, 6:01 pm
1. The November 12, 2014 meeting minutes were approved,voted and passed.
2. Director's Report(Rafferty)
a. Jackie discussed her concerns regarding the use of Library Capital Budget funds to pay for the
upholstery of Library chairs, because it was her understanding that those funds were allocated
for lighting ballast replacement, and the upholstery was being paid for with monies in a special
fund managed by Mark Kelly.
b. The budget for FY16 is being prepared and is due on December 17. The Payroll budget request
will increase to accommodate the added hours the Library will be open on Wednesday night in
addition to a rise in the Page pay rate. Jackie met briefly with Chris Senior and he would like to
see the staff transition from many part time workers to fewer workers working more hours per
week. The problem with less staff working longer hours is the difficulty in covering the
circulation desk if a staff member is sick or on vacation. Steve suggested writing a memo
explaining the rationale for the current staff schedule and submitting it with the budget. All
other budget lines will remain about the same as FY15 with the exception of the Supplies line
which will likely increase due to the cost of the new copier/printer rental.
c. Technology—Jackie contacted Rob Bonnell to ask for an update on the status of the
information display screen and he replied that he would like to have Jackie look at the new one
at Deer Hill School and then he would order one for the library. He would like to have it
installed by the end of the month. Karen mentioned that Rob has notified the town that he is
resigning at the end of the year. We are still waiting for the fax line to be set up and installed
on the copier/printer.
d. There was a discussion of the 4 funding requests,which were submitted by Gayle Walsh,to be
paid for by the Friends. There was concern about the cost of the memoir writing workshop,
which will cost a total of$1000. With a limit of ten participants, it comes to $100 per person.
It was suggested that the participants might pay a fee and share in the cost of the program. A
motion was proposed to approve 3 of the 4 requests: two job/career workshops and an iPad
workshop. The motion was moved, seconded and passed. Another motion was proposed to
talk to Gayle about the cost of the memoir class and discuss the idea of cost sharing with the
participants. The motion was moved, seconded and passed.
e. Jackie will speak at the Board of Library Commissioners meeting in January to update them on
the status of the statewide ebook platform. At this time,SirsiDynix is working with Central Site
to test the planned interface that will allow "one click" downloading and account information.
f. Jackie praised the professional staff for their hard work and successful programs. There was a
coding workshop run by Brigid Lengyel and Sharon Moody that was well attended, the Lego
Club continues to thrive and Gayle Walsh has been contacted by other libraries for more
information about the digitizing initiative that she administered.
3. Financial Report/Bills Payable (Rafferty)
a. The outstanding invoices were moved, seconded and approved.
4. Chair's Report(Polhemus)
a. Teresa discussed a Town Manager motion that was voted at the Special Town Meeting for
$4500 for HVAC work at the Paul Pratt Library. This is for repairs that are needed in the Our
World space and are not supposed to be paid for by the town. She brought this to Chris
Senior's attention and he indicated that he would look at Our World's lease and get back to
Teresa.
5. CLT(Brown)
a. The CLT has not met since the last Trustees meeting.
6. Program Report (Lawrence)
a. The last Sunday Author Talk, given by David McCullough Jr., was well attended,with 100 to 120
people present. The next talk is the last Sunday of winter break, so it is not known how many
people will be able to attend.
b. Marylou would like the Trustees to brainstorm ideas for other programs for the library in
addition to the Sunday Author Talks.
7. Space Planning Committee (Sandell)
a. Jim said the committee is still discussing the use of space within the existing footprint of the
library,with the goal of making optimal use of the building. They are still looking in to the
feasibility of installing an elevator to enable use of the lower level space.
b. The committee is also working to identify the users of the library and to determine how to
meet their needs as well as how to accommodate new patrons and new programs.
8. Building Committee Report(Towle)
a. The chairs have been recovered and are expected to be delivered this week.
b. Jackie mentioned that the heat still in not working in some areas of the library despite new
thermostats. It is hoped that this will be resolved soon.
9. Friends Report (Flynn)
a. There has not been a Friends meeting since the last Trustees meeting.
Meeting adjourned at 6:55 pm.
Documents:
Minutes of the November 12, 2014 Trustees Meeting
December 10, 2014 Expenditure Analysis
FY15 December 10, 2014 Warrant
Library Trustees Authorization for Payment, 12/10/14
Budget Considerations FY16
December FY15 Financial Report
FY15 Deposits to Treasurer—Fines& Fees
FY15 Deposits to Gift Account
Director's Report December 10, 2014
Adult Programming Proposal—Managing Job Stress
Adult Programming Proposal—Changing Careers
Adult Programming Proposal—Memoir Writing Workshop
Adult Programming Proposal—iPad Workshop
Circulation Department Report: November 2014
December, 2014 Report from the Reference Desk
Young Adult Services Report, November 2014
December 7, 2014 Report from the Children's Room