HomeMy WebLinkAboutMinutes - EAB - 06/10/2019 COHASSET ELDER AFFAIRS
BOARD OF DIRECTORS MEETING
Willcutt Commons
91 Sohier Street
Cohasset, Ma 02025
June 10, 2019
MINUTES
In Attendance: Elinore Barrett, Tana Carlson, Jim Carpenter, Elaine Coyne,
Rich Hynes, Diana Karcher, Paul Kierce, Sarah Livermore, James
Mensching , Taffy Nothnagle, Sue Reagan
Not in Attendance: Beth Tarpey
Liaisons: Helene Lieb, Paula Linhares
Also Attending: Nancy LaFauce, Diane Picot, Nettie Nuttle
Paul Kierce, Chairman called the meeting to order at 8:36 am.
May minutes accepted.
Vote was taken for Chairman of the Board; Rich Hynes asked for
nominations, Elinore, as Secretary nominated Paul Kierce, no additional
people were nominated; it was voted unanimously that Paul would be the
Chairman for the next year.
A committee will be set up to release tax funds collected for the benefit of
seniors. Elaine, Sara and Tana will represent the Board on the committee.
The committee will be appointed tomorrow night at the Selectman's
meeting.
It was suggested that we compile a list of Cohasset town property tax
exemptions available to assist our elders and publish it in the Vista.
Treasurer's Report:
YTD expenditures in total are in line with our budget having expended 86%
of our total budget over the 11-month period. $6230 left in Formula Grant
to be spent in June. Expected 2020 Grant amount is $20,256. No change in
the Gift account.
Have spent $7600 on new vans to make them accessible. We have added 2
stanchion polls, 2 running boards, and removed 2 seats.
Paul - We are getting new electric vehicles. A new charging station will be
put at the library.
Treasurer's report accepted.
Director's Report:
Diane Picot (Assistant Director) and Nettie Nuttle (Programs Assistant)
were introduced. They will be working on developing an Age and
Dementia Friendly program here at Willcutt. A letter to be signed by the
Chairman of the Board of Selectman was drafted, asking to join the
Network of Age Friendly Communities under the guidelines of the WHO
and AARP.
We also would like to get our Senior Center certified on a National level.
Please see the Director's Report attached.
Liaison Reports:
Swim Center - Diana - Swim team tryouts on Thursday. Pool open on
Sunday. Magner Construction working on the pool. Will Stop on Friday and
start up in September. New parking lot on top of hill for handicap. Pool is
open to all with certified lifeguards. Diana has been managing the Trust
that runs the pool for 40 years.
Advisory - Helene - Harbor study is continuing. Question about parking at
Atlantica and Old Salt. New store opened at the Red Lion.
SSL - Tana - scholarship awarded to Cohasset senior. Social Worker for
the town will be funded by SSL.
Housing Authority - Taffy - Jill had an accident. We have an interim
Director. Looking to form a management agreement with another town.
We would continue to have separate boards but share management
responsibilities.
Affordable - Paul - meeting tomorrow at 7pm. Looking at a smaller
steering committee so it will be easier for quorum. Habitat for Humanity
will be building home at Old Carousel space.
Veterans - Rich - We have a Friday gathering weekly in 4 different towns,
Hull, Cohasset, Weymouth and Hingham. Home base organization is
coming to talk to the group this Friday.
Open Business:
Tana/Paul - Jim Carpenter will move up to voting member. Need to clarify
Rich Hynes renewal by selectman. There is a vacancy as a non voting
member. Tana will advertise the position.
Jim - Within 4 years Comcast will provide us with SK. Want to start
videotaping events here. Jim's son-in-law Michael and Don Roine will put a
program here and give an overview on editing, and production.
Jim Mensching, thank you for your many years of service to our CEA Board.
Meeting adjourned @ 10:23 am.
Next meeting date: Monday, July 8, 2019 @ 8:30am.
Respectfully submitted,
Elinore Barrett, Secretary
CEA BOARD MEETING JUNE 10, 2019
DIRECTOR'S REPORT
Introduction of Diane Picot,new Assistant Director who has been here for just about a
month. Diane is catching on quickly to her role bouncing between Outreach and program
needs. She is a delight and has a nice way with our seniors.
• Review the attached policy on spending from CEA Gift accounts to put into practice
immediately.
• Requesting approval from CEA Board to bring proposal before the Board of
Selectman and Town Manager to sign in support of entering Cohasset into Age
Friendly and Dementia Friendly community.
• Both of the new vans have been retrofitted with stanchion poles and running
boards.The second one is also going to be reconfigured so there is more room for
the passengers to move around inside, creating an aisle.This will happen in August
some time but we will have the van to use in the meantime. So far the riders on the
van have had all great reports back on how much they love our new wheels!
• We started a weekly walking group and 6 enthusiastic walkers joined in for a mile
loop.We are hoping more join in byword of mouth as the month goes on.
• Staff were trained from Jaime Kennedy,Attorney for the town regarding policy on
service animals which was very helpful.A policy is being drafted for future visits.
• We are excited to offer a free trial class of Walter Ambrose, martial artist who will
teach a self-defense workshop geared for seniors. if there is enough interest we will
have him back for a series of classes.
• We are adding professionals who will each offer manicures and reflexology on a
regular monthly basis.
In May we drove 85 seniors to either medical or shopping trips totaling 356 rides.285
individuals joined us at Willcutt Commons participating in 49 events totaling over 1000
visits which included cafe,French conversation, exercise classes,music, Italian classes,and
men's group among other programs!
Volunteers delivered 368 meals to 17 homebound seniors in May.
Cohasset Elder Affairs _ _ _ Policy& Procedures
GIFT ACCOUNT USAGE
Issue Date: 06/05/2019
The purpose of this policy is to set forth Cohasset Elder Affairs'statement of policy and procedures for
handling charges to the"Gift Fund" account that are over$600.00. The objective is to promote the
efficient and timely use of the "Gift Fund" account.
This policy applies to CEA personnel and specifically the Director as she/he is responsible for the CEA
budget.
The CEA Director will present to the Board of Directors all and any charges over$600.00 that will be
funded by the "Gift Account" prior to purchasing goods or services. Goods or services under$600.00 do
not need prior authorization by the Board of Directors and therefore the authorization of the CEA
Director is within scope and purchases may be determined at his/her discretion.
All purchases of goods and services must benefit the seniors of the community of Cohasset and serve
the mission of the Department of Elder Affairs.
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