HomeMy WebLinkAboutMinutes - CBC - 11/30/2017 Capital Budget Committee
November 30, 2017
Minutes
Approved 4-0 1/22/2018
CBC Members Present: Wakeman, Donohue, Franklin, Host
Chair Wakeman opened the meeting at 1900 with the above quorum present.
TH RAC
No STM Motion provided fro Review. Committee deferred vote until motion becomes
available. Agreed to convene at 6PM on Dec 4th prior to STM to review motion if
provided.
Letter to Mariner
Committee moved that the letter titled Citizens of Cohasset be accepted as the
position of the CBC and that the CBC intends that this letter be distributed as widely as
possible prior to the Special Town Meeting on the 4th of December.
Voted: Approve the motion (4-0)
If Motion presented prior to STM is not what CBC hoped to see, the following would be
such Amended Motion should CBC request to submit an Amended Motion on the floor:
Article 7 (as modified on warrant)
To see if the Town will vote to raise and appropriate, borrow pursuant to any applicable
statue and/or transfer from available funds, a sum or sums of money, not to exceed
$300000 to be expended for the continued development of alternatives, including but
not limited to the current design proposed by THRAC.
As included in the above motion voted today, CBC respectfully requests that the Town
post on their website the letter titled Citizens of Cohasset by noon Friday, December 1,
2017.
IT, Ron Menard
Follow up to address open questions on the EDS request presented at November 20th
meeting.
a. Front End Consulting services are needed to move forward regardless of software
selection.
b. In response to vendors who provide consulting FREE, in Menard's opinion
proposals from vendors who provide FREE services are for less robust environments and
target the vendors software.
C. Services will include a focus on improving workflow
d. Consider this a solution with a 5 to 10 year utilization and at such time we could
migrate to a more robust solution in the Cloud.
e. CBC requested a Strategic Plan for Storage be prepared. Menard is already
considering vendors and formulating deliverables. CBC wants flexibility for duality of
network based and cloud based, understanding that certain data ma not lend itself to
a cloud environment (i.e. security of certain information).
Voted: Motion to approve $25,000 for the consulting services to develop departmental
workflows in preparation for the selection of EDM technologies to migrate to digital
workfows was support by a vote of 4-0.
Private Ways, Chris Senior
Discussed issues previously raised by CBC of whether 50% funding could be precedent
setting. Town Manager felt that as the motion is limited to $500,000 and Town would
have to request additional funding under a new Article, the risk was limited.
Voted: Motion to support the STM article on Private Ways by a vote of 4-0.
TH RAC
Senior then presented the current STM motion. Discussion ensued as to whether the
motion is too strict to allow for development of alternatives. THRAC member Toomey
expressed that their seemed to be a way to get to the middle and bridge the two
proposed motions. Senior agreed to email the proposed motion to counsel to see if
they would come up with a motion agreeable to both parties.
Next meeting was scheduled for November 20, 2017, There being no further business we
voted to adjourn at 2045
Respectfully submitted
Susan Franklin