HomeMy WebLinkAboutMinutes - CBC - 11/20/2017 Capital Budget Committee
November 20, 2017
Minutes
Approved 4-0 1/22/2018
CBC Members Present: Wakeman, Donohue, Dormitizer, Franklin, Host, Redmann
Chair Wakeman opened the meeting at 1900 with the above quorum present.
DPW, Brian Joyce
Public Way Road Maintenance
DPW Requesting additional funds to fund the Town's roadway improvement projects
account. The 20 year road maintenance plan for public way road maintenance is
estiated to be $600K annually which covers approximately 2.5 miles of roadway. The
new plan would have the town fund $300K annually and it would expect to receive
$235 in Chapter 9 funds from the State. Work is performed under a consortium contract
with 8 other towns. The roads being addressed in the first year would be Border Street,
South Main from Town Center to the Scituate Line and roads in the Hill Section of town.
Motion: Recommend $100,000 for Public Road Maintenance approved (5-0)
Cunningham Bridge
A request was submitted for the funding of the Town's share ($100.000) to modify the
plans for Cunningham Bridge Project to add a second pedestrian area, and an inner
rail and a more transparent outer rail on both aimed at improving pedestrian safety
and the visual impact of the rail system. The committee raised questions in a previous
meeting regarding the useful life and required maintenance of these modifications.
These questions were addressed by Joyce who stated the proposed rails have an
expected useful life of 50 years if maintained (painted) every 10-15 years at an
estimated cost of $85K.
Motion: Recommend $100,000 from the Captial Stabliization Fund to fund the Town's
share of these modifications approved (5-0)
Private way Betterment Fund
A request was submitted to allow the Town to fund private way betterments, with such
funds being fully reimbursable by those property owners who receive the betterment.
The bonds would be secured by the Town's right to secure a tax lien on any parcel
should a property owner fail to pay . The committee raised questions in a previous
meeting regarding the policies that would govern these betterments. Only a DRAFT of
a written policy was provided at the time of the meeting. The Committee would
support the request upon the preparation and acceptance of both a Betterment Fund
Management Policy and a Private Way Policy were written and accepted by the Town.
IT, Ron Menard
Electronic Data Storage Consulting
IT presented a proposal from and EDS consulting firm for the study and implementation
of an electronic data storage solution for the Town on the LaserFiche software platform.
Cost Description
$27,000 LaserFiche Basic Package
$44,000 LaserFiche Additional Modules
$71,000
$21,000 Phase I Consulting Project
$177,000 Scan Historical Documents
$56,000 Other Anticipated Costs
$unknown Consulting Phase I
Committee deferred vote until more evaluation could be done and supporting
materials submitted
Next meeting was scheduled for November 27, 2017, There being no further business we
voted to adjourn at 2245.
Respectfully submitted
Susan Franklin