HomeMy WebLinkAboutMinutes - WC - 07/01/2019 - Minutes from July to December, 2019. 01
. � � Cohasset Water
D E P A R T M E N T Commissioners
Rolf N. G'esteb
COHASSET��• a C07tt7JNWY Since 1950 y
Leonora C.Jenkins
John W. Steinmetz
BOARD OF WATER COMMISSIONERS
Tuesday,July 30,2019
8:30 AM—10:15 AM
Water Treatment Plant—339 King Street
AGENDA
8:30—8:45 Interconnect Meeting with Linden Ponds &Aquarion Water
8:45—9:15 Tetra Tech—Evaluation of THM Removal
9:15—9:30 Woodard &Curran
• SCADA Automation DEP Response
• SCADA Hardware/Software Upgrade/Linden Ponds
• Sludge Removal
9:30—9:45 Jason Federico
• Dam Repairs
• Water Treatment Plant Roof
• Tank Lease RFP
• Ellms Meadow
9:45— 10:00 Financials—Don Piatt
10:00— 10:15 Commission Comments
Review/Approve: Abatements/Warrants/Minutes
Topics not reasonably anticipated by the chair 48 hours in advance of the meeting
Discussions during meetings should always be courteous and respectful and, should be confined to the
subject under consideration. Statements and questions should be directed to the chair, who will ask the
appropriate person(s)to respond. This meeting will be recorded as an official record. Ifyou wish to
record the meeting in any manner,you must advise the chair prior to the start of the meeting. Comments
and copies of documents used in a presentation must be provided to the Water Board staff as part of the
official record.
339 King Street, Cohasset, Massachusetts 02025
Tel: (781)383-0057 www.cohassetma.org
Commissioners
�,�_ r Cohasset Water
�;���_,;_;...•�,�.� Ro1fN. Gjesteby
° O]= v D E P A R T M E N T Leonora C. Jenkins
'roconnssKro ' John W. Steinmetz
I�the Comjrtuni Since 1950
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
Tuesday, July 30, 2019 @ 8:30 am
Members Present: Rolf Gjesteby, Chairman
Leonora Jenkins, Vice-Chairman
John Steinmetz, Clerk
Recording Secretary: Brenda Douglas
Guests Present: Joe Geary, Carl Hillstrom, Jason Federico, Tony Omobono, Vice
President of Tetra Tech, Andrea Wetcher, Tetra Tech, Peter Dillon, Tetra Tech and John
Amonte
Rolf made a motion to open meeting at 8:30, seconded by John, all in favor.
The Water Dept started having issues on Saturday evening, higher than normal turbidity.
That continued on Sunday, the limit is .35. Yesterday the turbidity was high again. Joe
Geary, Carl Hillstrom& Paul Roux came in to assist in operations. Hingham
interconnect was opened to assist in keeping up with demand. Carl stated that with all
the rain it has caused issues with the treatment. Currently things are looking good and
the plant is starting to ramp up. The DEP was notified, and Carl will fill out the
appropriate paperwork. Lee wanted to know how Ellms Meadow was running, Carl said
that it is running fine and is at full capacity.
John asked how the plant went on automatically last week at 2:00 am. Carl explained
that it was operator error. John asked if this would cause an issue with getting DEP to
approve the automation of the plant. Carl said that the DEP would be overseeing that
when it comes time.
Sludge removal: Carl is waiting for the sludge results to come back from the lab. The
results will be sent to Bourne to see if they can take it. Their price is $50 a ton. The
trucking is going to be costly. Carl received an estimate of$135,000 but that did not
include the trucking.
Interconnect
Steve Olson was unable to attend. John Amonte arrived and stated that they are 94%
occupied. No new buildings in the next 2 years. Lee asked about the facility across from
Linden Ponds if they had noticed any impact. John said they have not opened up yet, so
they have seen no impact. Lee asked if John had heard from Hingham regarding the
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
transition, he has not. Hingham has implemented strict restrictions to irrigating. The
radio upgrade will be implemented next Wednesday, August 6th @ 9:00 am, Steve Rose
from W&C and Glen Fellows, Fellows Electric will be on site to install antenna atop the
guard shack.
Tetra Tech (Evaluation of THM Removal)
3 employees of Tetra Tech came in to present their findings of the THM removal. They
stated that we were proactive to meet the Stage 2 rule, but there is still potential for
exceeding total TTHMs during summer. Free chlorine & organics TOC create
disinfection byproducts. Different strategies to look at, flushing modified disinfection,
move point of chlorination, that has been done. Also use an alternative disinfectant, this
cannot be used due to the interconnect with Hingham and Scituate. What has not been
looked at is removal after formation by aeration. They are suggesting spray aeration,
GACBAC, Ozone BAVC and Ion.
Spray aeration would be installed in the clear well since the plant is shut down at night.
The storage tanks can also be aerated. $770K for the clear well only, and $1.6 million for
tanks to be aerated.
GAC technology would be after filtration to reduce TOC and that can be integrated with
the aeration, the estimated cost is $2 million plus $1mil/yr maintenance cost.
Carbon—This will absorb naturally. This takes 4-6 months to grow. To change out it
should be done prior to summer months. This would assist in taste and odor issues this is
at a cost of$2 million.
Ozone breaks everything up to help enhance removal, and this would help with taste &
odor issues, the cost of this is $5.8 million.
Ion exchange would be adding salt into the system for an estimated cost of$3.9 million.
Jason suggested aerating the tanks first then look at GAC/BAC filtration. Tetra Tech will
supply us with costs to present to for the rate study. This will need to be looked at when
the rate study is being done.
Lee asked Jason if anyone had been assigned to the Water Department as a liaison, he
stated that no one has been assigned to water from Selectmen or Advisory.
Dam Repairs—Waiting on 2nd quote. Parr requested a sealant that is not recommended.
Jason had to ask bidders to rebid based on a urethane-based sealant rather than an epoxy.
Water Treatment Plant Roof Replacement—RFP is written for engineering services,
Jason asked if the board would approve Jason, Brian and Michelle to approve so that it
will move forward quickly. The board agreed to this.
Tank Lease RFP—Counsel reviewed the changes that T-Mobile requested; Town
Counsel changed very minor things, so it is back with T-Mobile. Jason expects that they
should have a signed agreement by the next meeting.
339 King Street,Cohasset, Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
Ellms Meadow—Landscaping truck is now parked on road not on town property. There
is a picture of the truck parked on the Watershed rather than the blacktop driveway. The
police chief asked that a no parking sign be put up, which Jason did. This sign is in
addition to the sign that is at the entrance to the driveway that the landscaper ignored.
The Police spoke to owner of landscaping truck and told him that there would be
enforcement if it happened again.
Jason then said that the town has a contract with Verizon, and they have cameras that are
battery operated and motion detected. The cost for each camera is $349 and$30 month
for each camera. Jason will notify Chief Quigley and Jeff Trainor of the installation of
cameras.
Lee did speak with a member of the CCGC to try and identify what invasive plants have
been dumped by the residents in the wellfield area. Lee stated that we should be filing an
app with CPC to assist in the cleanup. The neighbors are concerned about the skating in
the winter since the area is now dammed for the year-round use of the wells. Jason
suggested possibly draining the water in late fall to mow and put down a benthic barrier
then replacing the dam. This will hopefully control the weeds and not cause a yearly
draining for mowing.
Rolf made a motion to authorize the purchase of 5 wireless cameras to be purchased from
Verizon and placed to monitor people trespassing and dumping on the wellfield, 2°d by
John all in favor. Jason will order, install the cameras and monitor the batteries for
charging. There will be an app so that we can monitor activity remotely.
Don Pratt did not attend the meeting as the financial reports for June were not completed
at this time.
Warrants dated July 30, 2019 were signed off on. John made a motion to approve the
June 25, 2019 meeting notes, 2nd by Rolf, all in favor.
No meeting date set for next month, everyone needs to check their calendars to schedule.
John had to leave at 10:30 am.
The board then discussed with Jason developments coming to the area in the near future.
Lee made a motion to adjourn the meeting at 10:41 am this was 2°d by Rolf.
Respectfully Submitte ,
Brenda Douglas, Re r Secretary
Approved By: Date:
g J6b o 19
hn Steinmetz, Clerk
ohasset Board of Water Comm sion rs
339 King Street,Cohasset, Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
Brenda Douglas
Irom: LEE <1ee198@verizon.net>
Sent: Sunday, August 18, 2019 3:57 AM
To: Brenda Douglas; Rolf Gjesteby;John Steinmetz
Subject: Pics for July 30 mins
Just noticed my auto correct spelled Don Piatt wrong.
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Cohnsset Rolf N. G'estebsteby
P A R T M E N T Leonora C. Jenkins
.T tONA5SCT
SE ff* COIIZIfZZ MO AM 1950 John W. Steinmetz
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
Tuesday, July 30, 2019 @ 8:30 am
Draft
Members Present: Rolf Gjesteby, Chairman
Leonora Jenkins, Vice-Chairman
John Steinmetz, Clerk
Recording Secretary: Brenda Douglas
Guests Present: Joe Geary, Carl Hillstrom, Jason Federico, Tony Omobono, Vice
President of Tetra Tech, Andrea Wetcher, Tetra Tech, Peter Dillon, Tetra Tech and John
Amonte
Rolf made a motion to open meeting at 8:30, seconded by John, all in favor.
The Water Dept started having issues on Saturday evening, higher than normal turbidity.
That continued on Sunday, the limit is .35. Yesterday the turbidity was high again. Joe
Geary, Carl Hillstrom& Paul Roux came in to assist in operations. Hingham
interconnect was opened to assist in keeping up with demand. Carl stated that with all
the rain it has caused issues with the treatment. Currently things are looking good and
the plant is starting to ramp up. The DEP was notified, and Carl will fill out the
appropriate paperwork. Lee wanted to know how Ellms Meadow was running, Carl said
that it is running fine and is at full capacity.
John asked how the plant went on automatically last week at 2:00 am. Carl explained
that it was operator error. John asked if this would cause an issue with getting DEP to
approve the automation of the plant. Carl said that the DEP would be overseeing that
when it comes time.
Sludge removal: Carl is waiting for the sludge results to come back from the lab. The
results will be sent to Bourne to see if they can take it. Their price is $50 a ton. The
trucking is going to be costly. Carl received an estimate of$135,000 but that did not
include the trucking.
Interconnect
Steve Olson was unable to attend. John Amonte arrived and stated that they are 94%
occupied. No new buildings in the next 2 years. Lee asked about the facility across from
Linden Ponds if they had noticed any impact. John said they have not opened up yet, so
they have seen no impact. Lee asked if John had heard from Hingham regarding the
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
transition, he has not. Hingham has implemented strict restrictions to irrigating. The
radio upgrade will be implemented next Wednesday, August 6th @ 9:00 am, Steve Rose
from W&C and Glen Fellows, Fellows Electric will be on site to install antenna atop the
guard shack.
Tetra Tech(Evaluation of THM Removal)
3 employees of Tetra Tech came in to present their findings of the THM removal. They
stated that we were proactive to meet the Stage 2 rule, there is still potential for
exceedance still exists for total TTHMs during summer. Free chlorine & organics TOC
create disinfection byproducts. Different strategies to look at, flushing modified
disinfection, move point of chlorination, that has been done. Also use an alternative
disinfectant,this cannot be used due to the interconnect with Hingham and Scituate.
What has not been looked at is removal after formation by aeration. They are suggesting
spray aeration, GACBAC, Ozone BAVC and Ion.
Spray aeration would be installed in the clear well since the plant is shut down at night.
The storage tanks can also be aerated. $770K for the clear well only, and $1.6 million for
tanks to be aerated.
GAC technology would be after filtration to reduce TOC and that can be integrated with
the aeration,the estimated cost is $2 million.
Carbon—This will absorb naturally. This takes 4-6 months to grow. To change out it
should be done prior to summer months. This would assist in taste and odor issues this is
at a cost of 2 million.
Ozone breaks everything up to help enhance removal, and this would help with taste &
odor issues,the cost of this is 5.8 million.
Ion exchange would be adding salt into the system for an estimated cost of 3.9 million.
Jason suggested aerating the tanks first then look at GAC/BAC filtration. Tetra Tech will
supply us with costs to present to for the rate study. This will need to be looked at when
the rate study is being done.
Lee asked Jason if anyone had been assigned to the Water Department as a liaison, He
stated that no one has been assigned to water from Selectmen or Advisory.
Dam Repairs—Waiting on 2nd quote. Parr requested a sealant that is not recommended.
Jason had to ask bidders to rebid based on a urethane-based sealant rather than an epoxy.
Water Treatment Plant Roof Replacement—RFP is written for engineering services,
Jason asked if the board would approve Jason, Brian and Michelle to approve so that it
will move forward quickly. The board agreed to this.
Tank Lease RFP—Counsel reviewed the changes that T-Mobile requested; Town
Counsel changed very minor things, so it is back with T-Mobile. Jason expects that they
should have a signed agreement by the next meeting.
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
Ellms Meadow—Landscaping truck is now parked on road not on town property. The
police chief asked that a no parking sign be put up, which Jason did. The Police spoke to
owner of landscaping truck and told him that there would be enforcement if it happened
again.
Jason then said that the town has a contract with Verizon, and they have cameras that are
battery operated and motion detected. The cost for each camera is $349 and $30 month
for each camera. Jason will notify Chief Quigley and Jeff Trainor of the installation of
cameras. Lee did speak with a member of CPC to try and identify what used to be in the
wellfield area. Lee stated that CPC should assist in the cleanup. Jason suggested
possibly dumping the water from the wellfield so that the area where skating is can be
mowed and then filled up again for a skating area.
Rolf made a motion to authorize the purchase of 5 cameras, 2°d by John all in favor.
Warrants dated July 30, 2019 were signed off on. John made a motion to approve the
June 25, 2019 meeting notes, 2nd by Rolf, all in favor.
No meeting date set for next month, everyone needs to check their calendars to schedule.
John had to leave at 10:30 am.
The board then discussed with Jason developments coming to the area in the near future.
Lee made a motion to adjourn the meeting at 10:41 am this was 2nd by Rolf.
Respectfully Submitted,
Brenda Douglas, Recording Secretary
Approved By: Date:
John Steinmetz, Clerk
Cohasset Board of Water Commissioners
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
SIGN IN SHEET
July 30, 2019
NAME ADDRESS/COMPANY
U+ 6N/r 'Teck si gosjul
5�Rr,E7 �a.rTo/v.yA
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Coh"Set Water
Commissioners
� �`•'�'� � ' Rolf N. Gjesteby
D E P A R T M E N T Leonora C. Jenkins
o the &Mww Since 1950 John W. Steinmetz
}- COHASSET
BOARD OF WATER COMMISSIONERS
Tuesday,August 20,2019
8:30 AM— 10:15 AM
Water Treatment Plant—339 King Street
AGENDA
8:30—8:45 Ellms Meadow CPC Application& Surveillance Cameras
8:45 —9:00 Managing Expectations Concerning Rate Study&Upcoming Expenses
9:00—9:15 Special Town Meeting—Capital Projects
9:15—9:30 Woodard& Curran
• Linden Ponds Communication
• Sludge Removal
9:30—9:45 Jason Federico
• Water Treatment Plant Roof
• Tank Lease RFP
• Rate Study
9:45 — 10:00 Financials—Don Piatt
10:00— 10:15 Commission Comments
• Update of Hingham Water Acquisition
Review/Approve: Abatements/Warrants/Minutes
Topics not reasonably anticipated by the chair 48 hours in advance of the meeting
Discussions during meetings should always be courteous and respectful and, should be confined to the
subject under consideration. Statements and questions should be directed to the chair, who will ask the
appropriate person(s)to respond. This meeting will be recorded as an ofcial record. If you wish to
record the meeting in any manner,you must advise the chair prior to the start of the meeting. Comments
and copies of documents used in a presentation must be provided to the Water Board staff as part of the
official record.
339 King Street, Cohasset,Massachusetts 02025
Tel: (781)383-0057 www.cohassetma.org
.�61h Phi
, Commissioners
N r .. " Cohnsset Waiter Rolf N. Gjesteby
D E P A R T M E N T Leonora C. Jenkins
OHAC'p �+' �J,, n /nCn John W. Steinmetz
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Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
Tuesday, August 20, 2019 @ 8:30 am
Members Present: Rolf Gjesteby, Chairman
Leonora Jenkins, Vice-Chairman
John Steinmetz, Clerk
Recording Secretary: Brenda Douglas
Guests Present: Joe Geary, Carl Hillstrom, Jason Federico, Randall Steele 31 River Road
Rolf made a motion to open meeting at 8:30, seconded by Lee, all in favor.
There was a discussion about the request for abatement for the property located at 31
River Road. John said that it was due to a faulty pipe in the irrigation system. All were
in agreement that the abatement should be denied. Brenda informed board that the owner
will attend meeting at 10:00.
The board questioned the application dates for CPC and Jason informed the board that he
will have to manually change the date. Lee added language to the application to plant
native plants for the reemergence of birds, butterflies and bees. Jason has also reached
out to the County Sheriff to have the inmates clean up the area. The application needs to
be signed off on by Chris Senior since he is the owner of the property. Jason has 1
surveillance camera up and running he had to return the other which will be reordered
today and should be received tomorrow.
Rate study and upcoming expenses—Chris would like to have this go to Spring Town
Meeting. It was suggested having 2 budgets just in case the rate study does not go
through. Jason and Lee have reached out to find out who the liaisons are for the Water
Department and have received no feedback. John feels that the board needs to go in front
of the Selectmen sooner rather than later. The Water Department has a lot of large
expenses coming up. Jason suggested having a public meeting at Wilcott Commons.
The engineer doing the rate study said he would have a draft ready sometime in
September if he receives all the information requested. John requested Rolf to send an
email to Chris, BOS, Advisory and Capital Budget informing them of all the upcoming
projects and the rate study being done.
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
There was then a discussion about putting in another sludge lagoon. Lee asked if there
was a way to filter the effluent from the sludge lagoon. Jason said that there probably is,
but it would be at a high cost. USGS has finished their study, now we are waiting for
EPA to issue our new permit. Carl is not sure how long this might take. Lee asked if
there was a better place to house the lagoons. Carl stated that a much larger sludge
lagoon needs to be put in place.
Special Town Meeting Capital Projects
Carl suggested replacing filter media in the winter. It is on the Capital Project list for
$100K, Lee asked if$150K would be sufficient. Jason will check on the cost for labor to
get a better number. Lee asked if the filter media is replaced will that help with the
removal of organics. Carl said that it would not. Jason suggested doing an analysis of
the plant, Carl said last time it was done was in 2002 and Weston& Sampson did the
analysis. 10 Year Facility Needs Analysis is how it would be worded for the article.
Carl informed the board that Bourne will not take the sludge and it has become critical,
Saybrook& Synagro won't take it either due to the solid content. Scotts Fertilizer is no
longer taking it as well. Carl spoke to a company yesterday from Vermont. They said
they can get to 18% solids if this happened then Connecticut will take it. This may
become cumbersome working with 2 contractors. Carl has two other contractors to reach
out to before a decision is made. The priority would be Sludge Removal, Filter Media
Replacement then 10 Year Facility Needs Analysis for Special Town Meeting.
Linden Ponds communication is complete, but we are currently monitoring to make sure
of its accuracy. The reads can be seen on SCADA here at the plant.
Water Treatment Plant Roof—RFP is out to engineers awaiting responses. Jason is
hoping to get it done in the fall.
Tank lease with T-Mobile - Town council has reviewed the contract twice and T-Mobile
has the contract now. Once approved it will be signed off on by the board.
Financials—Water sales for a second month are down 15% due to the nearly 8" of rain in
July which is almost double the monthly average. Don Piatt was unable to attend the
meeting again because of a Drs. appointment that he had forgotten. He supplied the
Board with a draft of the end of FYI but questions that arose at the meeting were unable
to be answered.
Brenda supplied her usual up to date (August 19) financial information of Expenditures,
but nothing has come out of Town Hall for the first month of this Fiscal Year regarding
Revenues.
Carl asked Jason about the weed removal. Jason left it up to Woodard & Curran and the
board if they want the raking/harvesting done again. Carl felt that it is not needed at this
time due to the fact that with the high waters there has not been much growth this year.
Lee asked about the conveyor belt; Jason has not heard anything; he calls 3 times a week.
339 King Street,Cohasset, Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
Dam Maintenance was discussed, contractor is out there removing trees etc. Carl Sestito
will be checking the site to see if they can clear it, if not then a contractor will need to be
hired to mow the grass.
Abatements - Mr. Steele explained that it was a crazy water bill, which should have been
detected last year, but the property was being managed by his sister at that time. This
was his dad's property that he took over in January when his dad passed. Once the
irrigation was turned on in the spring there was a lot of water in the basement which they
pumped out and come to find out there was a leak in the irrigation line. Rolf made a
motion to deny this was 2"d by John all in favor.
Warrants dated August 20, 2019 were signed off on. John made a motion to approve the
July 30, 2019 meeting notes, 2nd by Rolf, all in favor.
There was then a discussion about what the Sewer Department is paying each month.
There has been no increase in years. Lee thought that after Don Piatt reported to us at our
June meeting that he calculated a new rate that was $200/mo more that we would be
receiving the new amount for FY20. Jason will speak with Marge and Don to see what
was said at the meeting.
Joe informed the board that Ted Lavin has given his resignation papers. A new person
has been hired as of last Friday and hopefully he will start in the next couple of weeks.
Next Meeting is scheduled for Tuesday September 10, 2019 @ 8:30 am
John made a motion to adjourn the meeting at 10:09 am this was 2°d by Rolf, all in favor.
Respectfully Submitted,
Brenda Douglas, Reco i Secretary
Approved By. �� Date: U J
J hn Steinmetz, Clerk
ohasset Board of Water mmis 'oners
339 King Street,Cohasset, Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
SIGN IN SHEET
August 20, 2019
NAME ADDRESS/COMPANY
�9(%v'zi- 5�-i 7tA#-1z;-zj2 j W,
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Gi
Commissioners
ohasse�t Water Rolf N. Gjesteby
C'
D E P A R T M E N T Leonora C. Jenkins
conAbbLTo John W. Steinmetz
S'er�the ammmo Since 1950
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
Tuesday, August 20, 2019 @ 8:30 am
Draft
Members Present: Rolf Gjesteby, Chairman
Leonora Jenkins, Vice-Chairman
John Steinmetz, Clerk
Recording Secretary: Brenda Douglas
Guests Present: Joe Geary, Carl Hillstrom, Jason Federico, Randall Steele 31 River Road
Rolf made a motion to open meeting at 8:30, seconded by Lee, all in favor.
There was a discussion about the request for abatement for the property located at 31
River Road. John said that it was due to a faulty pipe in the irrigation system. All were
in agreement that the abatement should be denied. Brenda informed board that the owner
will attend meeting at 10:00.
The board questioned the application dates for CPC and Jason informed the board that he
will have to manually change the date. Lee added language to the application of
reemergence of bird's butterflies and bees. Jason has also reached out to the County
Sheriff to have the inmates clean up the area. The application needs to be signed off on
by Chris Senior since he is the owner of the property. Jason has 1 surveillance camera up
and running he had to return the other which will be reordered today and should be
received tomorrow.
Rate study and upcoming expenses—Chris would like to have this go to Spring Town
Meeting. It was suggested having 2 budgets just in case the rate study does not go
through. Jason and Lee have reached out to find out who the liaisons are for the Water
Department and have received no feedback. John feels that the board needs to go in front
of the Selectmen sooner rather than later. The Water Department has a lot of large
expenses coming up. Jason suggested having a public meeting at Wilcott Commons.
The engineer doing the rate study said he would have a draft ready sometime in
September if he receives all the information requested. John requested Rolf to send an
email to Chris, BOS, Advisory and Capital budget informing them of all the upcoming
projects and the rate study being done.
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
There was then a discussion about putting in another sludge lagoon. Lee asked if there
was a way to filter the effluent from the sludge lagoon. Jason said that there probably is,
but it would be at a high cost. USGS has finished their study, now we are waiting for
EPA to issue our new permit. Carl is not sure how long this might take. Lee asked if
there was a better place to house the lagoons. Carl stated that a much larger sludge
lagoon needs to be put in place.
Special Town Meeting Capital Projects
Carl suggested replacing filter media in the winter. It is on the Capital Project list for
$100K, Lee asked if$150K would be sufficient. Jason will check on the cost for labor to
get a better number. Lee asked if the filter media is replaced will that help with the
removal of organics. Carl said that it would not. Jason suggested doing an analysis of
the plant, Carl said last time it was done was in 2002 and Weston& Sampson did the
analysis. 10 Year Facility Needs Analysis is how it would be worded for the article.
Carl informed the board that Bourne will not take the sludge and it has become critical,
Saybrook& Synagro won't take it either due to the solid content. Scotts Fertilizer is no
longer taking it as well. Carl spoke to a company yesterday from Vermont. They said
they can get to 18% solids if this happened then Connecticut will take it. This may
become cumbersome working with 2 contractors. Carl has two other contractors to reach
out to before a decision is made. The priority would be Sludge Removal, Filter Media
Replacement then 10 Year Facility Needs Analysis for Special Town Meeting.
Linden Ponds communication is complete, but we are currently monitoring to make sure
of its accuracy. The reads can be seen on SCADA here at the plant.
Water Treatment Plant Roof—RFP is out to engineers awaiting responses. Jason is
hoping to get it done in the fall.
Tank lease with T-Mobile - Town council has reviewed the contract twice and T-Mobile
has the contract now. Once approved it will be signed off on by the board.
Financials—Water sales are down due to all of the rain.
Carl asked Jason about the weed removal. Jason left it up to Woodard & Curran and the
board if they want the raking/harvesting done again. Carl felt that it is not needed at this
time due to the fact that with the high waters there has not been much growth this year.
Lee asked about the conveyor belt; Jason has not heard anything, he calls 3 times a week.
Dam Maintenance was discussed, contractor is out there removing trees etc. Carl Sestito
will be checking the site to see if they can clear it, if not then a contractor will need to be
hired to mow the grass.
Abatements - Mr. Steele explained that it was a crazy water bill, which should have been
detected last year, but the property was being managed by his sister at that time. This
was his dad's property that he took over in January when his dad passed. Once the
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
irrigation was turned on in the spring there was a lot of water in the basement which they
pumped out and come to find out there was a leak in the irrigation line. Rolf made a
motion to deny this was 2nd by John all in favor.
Warrants dated August 20, 2019 were signed off on. John made a motion to approve the
July 30, 2019 meeting notes, 2nd by Rolf, all in favor.
There was then a discussion about what the Sewer Department is paying each month.
There has been no increase in years. Jason will speak with Marge and Don to see what
was said at the meeting.
Joe informed the board that Ted Lavin has given his resignation papers. A new person
has been hired as of last Friday and hopefully he will start in the next couple of weeks.
Next Meeting is scheduled for Tuesday September 10, 2019 @ 8:30 am
John made a motion to adjourn the meeting at 10:09 am this was 2°d by Rolf, all in favor.
Respectfully Submitted,
Brenda Douglas, Recording Secretary
Approved By: Date:
John Steinmetz, Clerk
Cohasset Board of Water Commissioners
339 King Street,Cohasset, Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
Community Preservation Act
Town of Cohasset
Request for Preservation Act Funding
Basic Information Form
This form provides basic information on projects
that may be supported in whole or part by the For Community Preservation Committee Use
Community Preservation Fund. Information on this Received on: Case No:
form will assist the Community Preservation Act
Committee in identifying potential needs, Associated Town Committee:
establishing budgets, and developing opportunities
for further review. Please provide as much Reviewed on:
information as possible. Applicants may be Determination:
required to prepare a formal proposal that will
provide more detailed information prior to the
Community Preservation Committee seeking funds before a Town Meeting. The Town Meeting will have the
ultimate say, as the law requires Town Meeting approval for all Community Preservation Committee funding
recommendations.
Applicant Information
Contact Name: Jason Federico
Organization: Cohasset Water Department
Address: 41 Highland Ave
Telephone: 7 81-3 8 3-410 0 x 5125
Owner of Property (if different than applicant)
Contact Name: Chris Senior
Organization: Town of Cohasset
Address: 41 Highland Ave
Telephone: 7 81-3 8 3-410 0
Project Information
Type: Open Space x Historic Preservation Recreation x Affordable Housing
Brief Name: Elms Meadow Revitalization
Project Location/Address: 24 James Lane
Brief Description (Attach additional pages as necessary):
Clean-up, restoration and protection of the Elms Meadow property. This
will include the removal of existing invasive species, removal of debris
from dumping and other sources, planting of new native species, and
installation of wood guardrail to prevent further dumping.
Size of Parcel: 11 . 1 ac
Current use of Property or Parcel: Passive recreational open space, water supply and
ice skating.
Describe any time constraints or period for action: We are looking to accomplish this
project within a year from approval .
How does this project help preserve Cohasset's character?
By cleaning up this parcel we will be revitalizing a neglected parcel very
close to downtown area. We see the future of this parcel as both for ice
skating but adding in hopefully a bird watching and butterfly area. The
Water Department has recently added video surveillance to the property to
help in this protection f dumping of debris that could effect water quality.
This project will enhance this and help bring the parcel back to life.
Permits and Approvals
What permits and approvals are required?/Have they been obtained or have you filed for them?
Name of Permit Not filed Y/N Filed Date Obtained Date
NOI N
Notes: In discussions with Conservation there should be no issue with getting
approval for invasive species removal on the site .
Have you met with any other Town Boards or Committees?
The Water Commissioners are the applicants, but we will be working to get
support from the Open Space committee as well .
What non-financial support is necessary and how will this be provided?
We are working with the Community Garden Garden Club of Cohasset and the
Cohasset Garden Club on this project for the re-planting portions . We also
have been in touch with the Boy Scout Troop about working on building
benches for this project.
Project Costs
Total Project Costs:
Property Acquisition: $0 Attach separate sheets as necessary.
Construction Costs: $8 3 , 0 0 0
Other Costs: $0
Provide explanation as necessary:
Attached is the current plan of work proposed. Cost are based on quantity
takeoffs and bid prices of our annual MAPC Public Works bid, our equipment
contract and pricing from invasive species removal contractor.
Funding
Please describe the proposed funding for this project. Please identify other sources you are seeking funds from,
and whether those funds are secured. Identify, any funds, if any, you or your organizations are willing to
provide.
Funding for this project will come from water department maintenance,
donated labor, and Sheriff Department Community Service.
Proposed Funding
Fiscal Year Total Cost CPC Funds Other Funds Sources
requested
2011 $83, 000 $78, 000 $5, 000 CWD
2012
2013
2014
2015
Source of Funds other than CPA Amount Funding Funding
Requested Secured
/N /N
Water Department $5, 000 & Labor Y Y
Garden Club Labor for planting Y N
Boy Scouts Labor for benches Y N
Sheriff Work Crew Labor for debris Y N
Other Comments
Please provide any other information you feel the Community Preservation Committee should be aware of in
evaluating you request for funding.
We are looking to reclaim this parcel of Town owned open space before it
is too far gone. We hope to turn this area into a bird/butterfly sanctuary.
Additionally we would like to revitalize the skating pond area and make it
a winter destination of the residents of Cohasset .
Date: 8/2 2/2 019 Signature:
Community Preservation Act
Town of Cohasset
Guidelines for Submission
1) Each project request must be submitted on the Community Preservation Committee Project Submission
Sheet(this form).
2) Requests should be within a 5-year period from FY 2011 to FY 2015
3) Requests must include the need for the item and be documented with appropriate support information.
4) Obtain quotes for project costs wherever possible, if not, cost estimates may be used provided the basis
of the estimate is fully explained.
5) If request is part of a longer-term project, include the total project cost.
6) For Departments or Committees that have multiple project requests, prioritize projects.
Please keep in mind there are legal limitations on what CPA funds can be used for. For example the funds
cannot be used to build gymnasiums, stadiums, or any similar structure.
The Community Preservation Committee may require a formal presentation for projects requesting funding.
Applicants for funds may be required to provide additional information depending on the nature of the project.
Such additional Information may include, but not be limited to, the following:
Site Plans and Surveys
Engineering/Architectural Plans
Structural Survey
Geotechnical Investigation
Hazardous Waste Site Assessment(21E)
Contractors Estimate (Construction, demolition, repair, architectural and engineering fees, etc.)
Property Appraisal
Legal and related expenses (Title Search, Deed Restrictions, Property Transfer)
Any other costs directly associated with the project
Applicants may request funding for all or part of these fees. The Community Preservation Committee will
evaluate funding for such expenses on a case-by-case basis.
If you are in doubt about your project's eligibility, please submit it so we have the opportunity to review it.
A Community Preservation Act-Question and Answers page can be found at:
http://www.state.ma.us/envir/cpaqa.htm
Thank you for your input.
Community Preservation Committee
Cohasset, MA
Town of Cohasset
Water Enterprise Fund
Budget to Actual
June 30,2019
Budget Billed YTD Year To Date Budget Balance %Received/ Budget vs.Billed
REVENUES Fav/(Unfavl Expended Fav/(Unfav)
Water Use Charges 2,015,390.00 2,060,144.74 2,037,543.47 22,153.47 101.1% 44,754.74
Capital Recovery Charge 2,103,596.00 2,010,585.00 1,958,247.36 (145,348.64) 93.1% (93,011.00)
Sale of Water to Linden Ponds 300,000.00 382,713.56 82,713.56 127.6%
Town Hydrant Fee 343,100.00 - 339,460.00 (3,640.00) 98.9% -
Hydrant&Distribution Charges 110,010.00 119,880.00 121,503.81 11,493.81 110.4% 9,870.00
Penalties/Interest Charges - - 23,537.29 23,537.29 0.0% -
Water Liens Added to Taxes 115,653.31 115,653.31 0.0%
Tax Liens - 6,109.37 6,109.37 0.0%
System Development Charge 30,000.00 82,500.00 ,500.00 36.4% -
Other Revenue 25,000.00 50,502.00 502.00 49.5%
Rental/Lease Income 57,185.00 59,571.44 2.386.44 104.2%
Total:REVENUES 4,984,981.00 4,190,609.74 5,177,341.E 360.61 103.9% (38,386.26)
General Expenses 2,197,712.31 1,87 .92 320, 85.4%
Debt Service 2,554,342.00 2 , 1.57 0. 100.0%
Indirect Costs 113,077.00 077. - 100.0%
Caustic Conversion 10,295.79 10,295.79 0.0%
Transfer to CP Fund 620,749.09 620,7 0.00 100.0%
Total:EXPENDITURES 5,496,176.19 5,142. 331,033.61 94.0%
NET SURPLUS/(DEFICIT) (511,195.19) 523,394.22
Budget Balancing Items:
Reserve for Encumbrances FY17 90,446.10
Retained Earnings 420,74
511,19
Town of Cohasset
Water Enterprise Fund
Receivable Balances
June 30, 2019
Receivables: Balance
Tax Liens and Deferred User Charges......................................................... $ 19,840.02
UserCharges.................................................................................................. 167,130.32
WaterLiens Added........................................................................................ 27,493.17
Total Receivables....................................................................................... $ 214,463.51
Town of Cohasset
Water Enterprise Fund
Budget to Actual
June 30,2019
Budget Year To Date Encumbrances Budget Balance %Received/
REVENUES Fav/(Unfav) Expended
Water Use Charges 2,015,390.00 2,037,543.47 22,153.47 101.1%
Capital Recovery Charge 2,103,596.00 1,958,247.36 (145,348.64) 93.1%
Sale of Water to Linden Ponds 300,000.00 382,713.56 82,713.56 127.6%
Town Hydrant Fee 343,100.00 339,460.00 (3,640.00) 98.9%
Hydrant&Distribution Charges 110,010.00 121,503.81 11,493.81 110.4%
Penalties/Interest Charges - 23,537.29 23,537.29 N/A
Water Liens Added to Taxes 115,653.31 115,653.31 N/A
Tax Liens - 6,109.37 6,109.37 N/A
System Development Charge 30,000.00 82,500.00 52 00.00 275.0%
Other Revenue 25,000.00 50,502.00 2.00 202.0%
Rental/Lease Income 57,185.00 59,571.44 2,386.44 104.2%
Interest Income 700.00 - 00.00) 0.0%
Total:REVENUES 4,984,981.00 5,177,341.61 19 1 103.9%
General Expenses 2,197,712.31 1,876,974.92 1.82 312,995.5 85.4%
Debt Service 2,554,342.00 2,554,341.57 0.43 100.0%
Indirect Costs 113,077.00 113,077.00 - 100.0%
Caustic Conversion 10,295.79 - 10,295.79 0.0%
Transfer to CP Fund 620,749.09 620,7 0.00 100.0%
Total:EXPENDITURES 5,496,176.19 5,165,142. 2 323,291.79 94.0%
NET SURPLUS/(DEFICIT) (511,195.19) 12,199.0 74 . 515,652.40
Budget Balancing Items:
Reserve for Encumbrances FY18 90,446
Retained Earnings 420,7 9
511,19 .
Town of Cohasset
Water Enterprise Fund
Revenue Actual to Budget
Twelve Months Ending June 30,2019
Object Description Actual Budget Fav/(Unfav) %Received
4140 TAX LIENS REDEEMED 6,109.37 6,109.37 N/A
4170 PENALTIES AND INTEREST 23,537.29 23,537.29 N/A
4210 USAGE CHARGES 2,037,543.47 2,015,390.00 22,153.47 101.1%
4212 CAPITAL RECOVERY FEE 1,958,247.36 2,103,596.00 (145,348.64) 93.1%
4215 SALE OF WATER 382,713.56 300,000.00 82,713.56 127.6%
4220 TOWN HYDRANT FEE 339,460.00 343,100.00 (3,640.00) 98.9%
4226 HYDRANT/DISTRIBUTION
CHARGES 121,503.81 110,010.00 11,493.81 110.4%
4230 WATER LIENS ADDED TO TAXES
115,653.31 - 115,653.31 N/A
4320 SYSTEM DEVELOPMENT 82,500.00 30,000.00 52,500 275.0%
4320 FEES 50,502.00 25,000.00 25, 202.0%
4360 RENTALS 59,571.44 57,1835.00 6. 104.2%
4820 INVESTMENT EARNINGS - 700.00 (700.00) 0.0%
Total $ 5,177,341.61 $ 4,984,981.00 192,360.61 .9%
Town of Cohasset
Water Enterprise Fund
Revenue Actual to Prior Year
For the Twelve Months Ending June 30,2019
Object Description Fiscal Year 2019 Fiscal Year 2018 Inc/(Dec) %Change YTD
4140 TAX LIENS REDEEMED 6,109.37 11,781.86 (5,672.49) -48.2%
4170 PENALTIES AND INTEREST 23,537.29 27,883.02 (4,345.73) -15.6%
4210 USAGE CHARGES 2,037,543.47 1,971,389.51 66,153.96 3.4%
4212 CAPITAL RECOVERY FEE 1,958,247.36 2,077,598.23 (119,350.87) -5.7%
4215 SALE OF WATER 382,713.56 311,814.79 70,898.77 22.7%
4226 HYDRANT/DISTRIBUTION
CHARGES 121,503.81 106,176.19 15,327.62 14.4%
4230 WATER LIENS ADDED TO TAXES 115,653.31 135,525.47 (19,872.16) -14.7%
4320 SYSTEM DEVELOPMENT 82,500.00 60,000.00 22,500.00
4320 FEES 50,502.00 51,787.77 Z7 .71
-2.5%
4360 RENTALS 59,571.44 51,588.73 15.5%
4840 MISCELLANEOUS REVENUE - 489.54 -100.0%
Total $ 5,177,341.61 $ 5,157,724.79 $ 19,61 N
0.4%
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N CC O N Lu V) I Lu U (D I C7 1 U 0 H (9
COHASSET CONSERVATION COMMISSION
TOWN HALL
COHASSET, MASS.
The Cohasset Conservation Commission will hold a public hearing at the
Basement Meeting room in Town Hall, 41 Highland Ave on August
22,2019 at 7:00 P.M. , at the request of Barret Rappold for a Notice of
Intent under the Massachusetts Wetlands Protection Act , G.L. c.131-40 , to
construct an addition and related site work to his existing single family
home, within 100 feet of Bordering Vegetated Wetlands, at # 15 James Lane
Commissioners
Cohasset Water RolfN. Gjesteby
R., �`__- _ r D E P A R T M E N T Leonora C.Jenkins
ASSET_ v the Comp wmV Since 1950 John W. Steinmetz
-O��HASSCT�,O ��I����/kC
11
BOARD OF WATER COMMISSIONERS
Tuesday, September 10,2019
8:30 AM—10:15 AM
Water Treatment Plant—339 King Street
AGENDA
8:30—8:45 Ellms Meadow CPC Application& Surveillance Cameras
8:45—9:00 STM & Annual Town Meeting Capital Projects Funding Forms
Spray Aeration to Water Tanks, Water Main Replacement; Stevens Lane
to Stockbridge Street, Elm to 98 Summer(Legion)
9:15—9:30 Woodard & Curran
• Linden Ponds Communication
• Sludge Removal
9:30—9:45 Jason Federico
• Water Treatment Plant Roof
• T-Mobile Tank Lease
• Rate Study
• Dam Maintenance/Repairs/Inspections
9:45— 10:00 Financials—Don Piatt
• Sewer Charge Update
10:00— 10:15 Commission Comments
Review/Approve: Abatements/Warrants/Minutes
Topics not reasonably anticipated by the chair 48 hours in advance of the meeting
Discussions during meetings should always be courteous and respectful and, should be confined to the
subject under consideration. Statements and questions should be directed to the chair, who will ask the
appropriate person(s)to respond. This meeting will be recorded as an official record. If you wish to
record the meeting in any manner,you must advise the chair prior to the start of the meeting. Comments
and copies of documents used in a presentation must be provided to the Water Board staff as part of the
official record.
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 www.cohassetma.org
,Wa aR
} _ Cohnsse�t Water Commissioners
w ,r .
° Rolf N. Gjesteby
D E P A R T M E N T Leonora C. Jenkins
aocOHASS;o' �] John W. Steinmetz
SE�rff�.(.� &=WW Since 1950
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
Tuesday, September 10, 2019 @ 8:30 am
Members Present: Rolf Gjesteby, Chairman
Leonora Jenkins, Vice-Chairman
John Steinmetz, Clerk
Recording Secretary: Brenda Douglas
Guests Present: Joe Geary, Carl Hillstrom, Jason Federico, Mary McGoldrick, liaison to
Advisory, Chris Senior
Rolf made a motion to open meeting at 8:30, seconded by Lee, all in favor.
John wanted to explain to Mary all the upcoming projects for the Water Department. Lee
also explained about the request to CPC for funding of cleanup of Ellms Meadow.
Ellms Meadow CPC Application went in, Jason spoke with Russ Bonnetti who is Chair
of CPC he responded by asking if Recreation Department might have money to kick in
for the project. Jason projected the cost at$83,000. The majority of the money would go
toward fencing. Inmates from Sheriff Department would be doing the cleanup. Rolf
asked how Jason made out with the kids who were caught dumping at Ellms Meadow.
Jason said it was inconclusive, so he is working on a brochure that will go out to the
hillside either by mail or hand deliver. Rolf wanted to know if the Boy Scouts could
help with this. Jason asked Carl when the water level could be dropped at Ellms Meadow
so that it could be mowed. Carl said not at this point, he asked when it needs to be done.
Jason said it needs time to dry out. Carl said with no rain the water table is dropping
naturally.
STM—Jason revised and submitted forms to Michelle Leary. Preliminary numbers for
retained earnings is at$629,000. This would allow the monies for filter media
replacement and a review of the plant. The sludge removal would not be a capital
expense but an operating expense. Chris Senior is looking for an explanation as to how
the Water Department has the increase in cost to remove the sludge which is due in large
part to the extra weight with the bag not drying out after the extremely wet spring and
early summer rains. This needs to be done prior to STM. John would like Jason to
explain to Mary about our rate study and projected projects. Many large projects coming
up, but the rate study needs to be completed first. THM study will be sent to Mary for
her review. Plant improvements will be needed in the future. Water main replacement
339 King Street,Cohasset, Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
on 3A from Beechwood to Scituate when the State does the road work, plus Elm Street
and Atlantic Ave are the primary sites to be looked at for the immediate future.
Chris Senior then arrived, and John stated that if necessary, the board will have an
evening meeting so that more boards will be in attendance when discussing aspects of the
Rate Study with the upcoming projects. Chris said he spoke with Paul Roux yesterday
regarding the sludge removal. 20-year facility plan and filter media replacement.
Chris suggested possibility using Cohasset 143 to get the word out about upcoming
projects that the department is facing.
Chris told the board of Brian's concerns about cleaning up Ellms Meadow to the point of
making it more inviting to kids or others to go onto property. Hence the need for fencing.
T-Mobil Tank Lease—There were changes form Town Counsel which have been
submitted to T-Mobil for their review. Agreement still needs to be signed.
The rate study is still ongoing. Nothing more to report.
Dam Maintenance—J&N will be back once the vegetation starts to die off.
Linden Ponds Communication—Awaiting representative Joe Coulter from Ti-Sales to
meet with Steve Rose, Woodard& Curran Engineer. Meter is not communicating
properly with the radio.
Financials
Don sent the updated financials thru June; he does not expect any adjustments at this
time. Don explained how the monies are calculated at the end of the year. Don is now
projecting approximately $979,000 in retained earnings, considerably higher than the
$629K he previously reported. Interest income comes in at the end of the year and was a
dramatic increase from the previous $700/yr. to over$17K for FY19—no explanation
was given for the huge increase. After not providing financial data for July and August,
Don said next month he will have current year financials. Lee then asked about the sewer
rate being charged. Don explained how he came up with the rate, which is based off of
American Waters original charge. Don said he may have misspoken when he reported to
us at the June meeting that it would be an increase of$200/month, but it would have
possibly been an increase of$200 for the year, which breaks down to $16.00 a month. So,
while we assumed there would be a monthly increase to cover our escalating costs, he
told Sewer to keep the rate the same as it has been for the last 5 years thus giving Sewer a
financial advantage. Lee inquired why Don used an arbitrary hourly salary rate that did
not include any standard overhead costs (employer taxes, insurance, etc. typically about
25% above the hourly rate) for Brenda's salary in his calculations when he uses 30%
overhead when calculating employee costs for the Town services charged to the Water
Dept. He indicated that W&C's were too high in his opinion, so he just excluded them
thus drafting inaccurate calculations. Lee also noted that if he just calculated the original
2.5% annual increase over the last 5 years Sewer was supposed to be paying the amount
owed to date would be much higher—over$170/month.
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
John made a motion to approve the 8/20/19 meeting notes 2nd by Rolf, all in favor. John
then made a motion to approve the abatement for 55 Stockbridge Street in the amount of
$56.67. Brenda explained that she put up a 2nd meter when the irrigation had not been
installed yet. This was 2nd by Rolf all in favor.
Everyone was in agreement that an evening meeting should be scheduled once the rate
study has been complete. It was suggested to have it at Willcutt Commons.
Next Meeting is scheduled for Tuesday October 22, 2019 @ 8:30 am which is the
interconnect meeting. John made a motion to adjourn the meeting at 10:07 am this was
2nd by Rolf, all in favor.
Respectfully Submitted
Brenda Douglas, Re ng cretary
Approved By: J Date: �o
tJ Steinmetz, Clerk
ohasset Board of Water mm ssioners
339 King Street,Cohasset, Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
c
cohasset water Commissioners
Rolf N. Gjesteby
D E P A R T M E N T Leonora C. Jenkins
).tOHASSCT
!� '%i�* G'0Itt/h7, Since 1950 John W. Steinmetz
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
Tuesday, September 10, 2019 @ 8:30 am
Draft
Members Present: Rolf Gjesteby, Chairman
Leonora Jenkins, Vice-Chairman
John Steinmetz, Clerk
Recording Secretary: Brenda Douglas
Guests Present: Joe Geary, Carl Hillstrom, Jason Federico, Mary McGoldrick, liaison to
Advisory, Chris Senior
Rolf made a motion to open meeting at 8:30, seconded by Lee, all in favor.
John wanted to explain to Mary all the upcoming projects for the Water Department. Lee
also explained about the request to CPC for funding of cleanup of Ellms Meadow.
Ellms Meadow CPC Application went in, Jason spoke with Russ Bonnetti who is Chair
of CPC he responded by asking if Recreation Department might have money to kick in
for the project. Jason projected the cost at $83,000. The majority of the money would go
toward fencing. Inmates from Sheriff Department would be doing the cleanup. Rolf
asked how Jason made out with the kids who were caught dumping at Ellms Meadow.
Jason said it was inconclusive, so he is working on a brochure that will go out to the
hillside either by mail or hand deliver. Rolf wanted to know if the Boy Scouts could
help with this. Jason asked Carl when the water level could be dropped at Ellms Meadow
so that it could be mowed. Carl said not at this point, he asked when it needs to be done.
Jason said it needs time to dry out. Carl said with no rain the water table is dropping
naturally.
STM—Jason revised and submitted forms to Michelle Leary. Preliminary numbers for
retained earnings is at$629,000. This would allow the monies for filter media
replacement and a review of the plant. The sludge removal would not be a capital
expense but an operating expense. Chris Senior is looking for an explanation as to how
the Water Department (got in the predicament with)has the increase in cost to remove
the sludge which is due in large part to the extra weight with the bag not drying out after
the extremely wet spring & early summer rains. This needs to be done prior to STM.
John would like Jason to explain to Mary about our rate study and projected projects.
Many large projects coming up, but the rate study needs to be completed first. THM
study will be sent to Mary for her review. Plant improvements will be needed in the
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
future. Water main replacement (,) on 3A from Beechwood to Scituate when the State
does that road work, plus Elm Street and Atlantic Ave are the primary sites to be looked
at for the immediate future.
Chris Senior then arrived, and John stated that if necessary, the board will have an
evening meeting so that more boards will be in attendance when discussing aspects of the
Rate Study with the upcoming projects. Chris said he spoke with Paul Roux yesterday
regarding the sludge removal, 20-year facility plan and filter media replacement.
Chris suggested possibility using Cohasset 143 to get the word out about upcoming
projects that the department is facing.
Chris told the board of Brian's concerns about cleaning up Ellms Meadow to the point of
making it more inviting to kids or others to go onto property. Hence the need for fencing.
T-Mobil Tank Lease—There were changes form Town Counsel which have been
submitted to T-Mobil for their review. Agreement still needs to be signed.
The rate study is still ongoing. Nothing more to report.
Dam Maintenance—J&N will be back once the vegetation starts to die off.
Linden Ponds Communication—Awaiting representative Joe Coulter from Ti-Sales to
meet with Steve Rose, Woodard& Curran Engineer. Meter is not communicating
properly with the radio.
Financials
Don sent the updated financials thru June; he does not expect any adjustments at this
time. Don explained how the monies are calculated at the end of the year. Don is now
projecting approximately $979,000 in retained earnings, considerably higher than the
$629K he previously reported. Interest income comes in at the end of the year and was a
dramatic increase from the previous $700/yr to over$17K for FYI—no explanation was
given for the huge increase. After not providing financial data for July and August, Don
said next month(Don) he will have current year financials.
Lee then asked about the sewer rate being charged. Don explained how he came up with
the rate, which is based off of American Waters original charge. Don said he may have
misspoken when he reported to us at the June mtg that it would be an increase of
$200/mo but it would have possibly been an increase of$200 for the year, which breaks
down to $16.00 a month. So while we assumed there would be a monthly increase to
cover our escalating costs, he told Sewer to keep the rate the same as it has been for the
last 5 years thus giving Sewer a financial advantage. Lee inquired why Don used an
arbitrary hourly salary rate that did not include any standard overhead costs (employer
taxes, ins, etc typically about 25% above the hourly rate) for Brenda's salary in his
calculations when he uses 30% overhead when calculating employee costs for the Town
services charged to the Water Dept. He indicated that W&C's were too high in his
opinion so he just excluded them thus drafting inaccurate calculations. Lee also noted
that if he just calculated the original 2.5% annual increase over the last 5 yrs Sewer was
supposed to be paying the amount owed to date would be much higher—over$170/mo.
John made a motion to approve the 8/20/19 meeting notes 2"d by Rolf, all in favor. John
then made a motion to approve the abatement for 55 Stockbridge Street in the amount of
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
$56.67. Brenda explained that she put up a 2"°meter when the irrigation had not been
installed yet. This was 2nd by Rolf all in favor.
Everyone was in agreement that an evening meeting should be scheduled once the rate
study has been complete. It was suggested to have it at Willcutt Commons.
Next Meeting is scheduled for Tuesday October 22, 2019 @ 8:30 am which is the
interconnect meeting. John made a motion to adjourn the meeting at 10:07 am this was
2nd by Rolf, all in favor.
Respectfully Submitted,
Brenda Douglas, Recording Secretary
Approved By: Date:
John Steinmetz, Clerk
Cohasset Board of Water Commissioners
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
.�Gtia Pq
Commissioners
Cohasset Water Rolf N. Gjesteby
D E P A R T M E N T Leonora C. Jenkins
).fOMA55CT
ammmo sww 1950 John W. Steinmetz
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
Tuesday, September 10, 2019 @ 8:30 am
Draft
Members Present: Rolf Gjesteby, Chairman
Leonora Jenkins, Vice-Chairman
John Steinmetz, Clerk
Recording Secretary: Brenda Douglas
Guests Present: Joe Geary, Carl Hillstrom, Jason Federico, Mary McGoldrick, liaison to
Advisory, Chris Senior
Rolf made a motion to open meeting at 8:30, seconded by Lee, all in favor.
John wanted to explain to Mary all the upcoming projects for the Water Department. Lee
also explained about the request to CPC for funding of cleanup of Ellms Meadow.
Ellms Meadow CPC Application went in, Jason spoke with Russ Bonnetti who is Chair
of CPC he responded by asking if Recreation Department might have money to kick in
for the project. Jason projected the cost at $83,000. The majority of the money would go
toward fencing. Inmates from Sheriff Department would be doing the cleanup. Rolf
asked how Jason made out with the kids who were caught dumping at Ellms Meadow.
Jason said it was inconclusive, so he is working on a brochure that will go out to the
hillside either by mail or hand deliver. Rolf wanted to know if the Boy Scouts could
help with this. Jason asked Carl when the water level could be dropped at Ellms Meadow
so that it could be mowed. Carl said not at this point, he asked when it needs to be done.
Jason said it needs time to dry out. Carl said with no rain the water table is dropping
naturally.
STM—Jason revised and submitted forms to Michelle Leary. Preliminary numbers for
retained earnings is at$629,000. This would allow the monies for filter media
replacement and a review of the plant. The sludge removal would not be a capital
expense but an operating expense. Chris Senior is looking for an explanation as to how
the Water Department got in the predicament with the increase in cost to remove the
sludge. This needs to be done prior to STM. John would like Jason to explain to Mary
about our rate study and projected projects. Many large projects coming up, but the rate
study needs to be completed first. THM study will be sent to Mary for her review. Plant
improvements will be needed in the future. Water main replacement, 3A Beechwood to
Scituate, Elm Street and Atlantic Ave are the primary sites to be looked at.
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
Chris Senior then arrived, and John stated that if necessary, the board will have an
evening meeting so that more boards will be in attendance. Chris said he spoke with Paul
Roux yesterday regarding the sludge removal. 20-year facility plan and filter media
replacement.
Chris suggested possibility using Cohasset 143 to get the word out about upcoming
projects that the department is facing.
Chris told the board of Brian's concerns about cleaning up Ellms Meadow to the point of
making it more inviting to kids or others to go onto property.
T-Mobil Tank Lease—There were changes form Town Counsel which have been
submitted to T-Mobil for their review. Agreement still needs to be signed.
The rate study is still ongoing. Nothing more to report.
Dam Maintenance—J&N will be back once the vegetation starts to die off.
Linden Ponds Communication—Awaiting representative Joe Coulter from Ti-Sales to
meet with Steve Rose, Woodard& Curran Engineer. Meter is not communicating
properly with the radio.
Financials
Don sent the updated financials thru June; he does not expect any adjustments at this
time. Don explained how the monies are calculated at the end of the year. Don is
projecting approximately $979,000 in retained earnings. Interest income comes in at the
end of the year. Next month Don will have current year financials. Lee then asked about
the sewer rate being charged. Don explained how he came up with the rate, which is
based off of American Waters original charge. Don said he may have misspoken but it
would have possibly been an increase of$200 for the year, which breaks down to $16.00
a month.
John made a motion to approve the 8/20/19 meeting notes 2nd by Rolf, all in favor. John
then made a motion to approve the abatement for 55 Stockbridge Street in the amount of
$56.67. Brenda explained that she put up a 2nd meter when the irrigation had not been
installed yet. This was 2nd by Rolf all in favor.
Everyone was in agreement that an evening meeting should be scheduled once the rate
study has been complete. It was suggested to have it at Willcutt Commons.
Next Meeting is scheduled for Tuesday October 22, 2019 @ 8:30 am which is the
interconnect meeting. John made a motion to adjourn the meeting at 10:07 am this was
2nd by Rolf, all in favor.
Respectfully Submitted,
Brenda Douglas, Recording Secretary
Approved By: Date:
John Steinmetz, Clerk
Cohasset Board of Water Commissioners
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
SIGN IN SHEET
September 10, 2019
NAME ADDRESS/COMPANY
of 0-7 :so � � sfi -
WOODARD
&CURRAN Monthly
Operating
REPORT
Irqm�j 7
Massachusetts
Water
R,
Department
August 2019
T cor�Ass�T
September 24, 2019
woodardcurran . com
COMMITMENT & INTEGRITY DRIVE RESULTS
TABLE OF CONTENTS
SECTION PAGE NO.
ExecutiveSummary...............................................................................................................................ES-1
1 OPERATIONS................................................................................................................................... 1-1
1.1 Events Impacting Operations.........................................................................................................1-1
1.2 Permit Compliance.........................................................................................................................1-1
1.3 Flows..............................................................................................................................................1-1
1.4 Chemical Usage and Compliance Monitoring................................................................................1-2
1.5 Sludge Generation.........................................................................................................................1-3
1.6 Water Quality.................................................................................................................................1-3
1.7 Emergency&Service Calls...........................................................................................................1-3
1.8 Power Outages..............................................................................................................................1-4
1.9 Staff Callouts..............................................................................................................1-4
1.10 Plant Downtime..............................................................................................................................1-4
1.11 Maintenance..................................................................................................................................1-4
1.12 Repairs...........................................................................................................................................1-4
1.13 Housekeeping................................................................................................................................1-5
2 PROJECT MANAGEMENT AND ADMINISTRATION.......................................................................2.1
2.1 System Improvements...................................................................................................................2-1
2.2 Staffing &Training.........................................................................................................................2-3
2.3 Corporate Support...................................................................................................... 2-3
3 OTHER..............................................................................................................................................3.1
3.1 Route 3A Booster Station &Linden Ponds....................................................................................3-1
3.2 TTHM& HAA5 Distribution Sampling Results...............................................3-1
WOODARD
&CURRAN
EXECUTIVE SUMMARY
The Treatment Plant operation was relatively normal for this time of year with the Plant running extended
hours throughout the month in order to meet demand. Although we had little rainfall this month the raw
water organics remained at historically high levels. Despite these challenges Plant performance/TOC
removal was excellent this month at 83%.
The Ellms Meadow Well-field ran continuously throughout the month of August providing 10% of the
finished water pumped to the distribution system.
The third quarter TTHM/HAA5 (chlorine by-products) sampling was conducted on August 20th. Three of
four TTHM samples and one of four HAA5 samples exceeded their MCL. Because compliance is based on
the running annual average we are not in violation.
There were no water main breaks to report this month.
Except for radio communication with Linden Ponds,work on the Communications and Security Upgrade is
complete.
August temperatures were normal and precipitation much less than normal. We received 1.62" of rain for
the month whereas 4.22" is normal.
At the time of this writing:
Lily Pond is at 71%capacity(elevation 43.29).
Aaron Reservoir is at 75%capacity(elevation 62.25).
Cohasset,Massachusetts I Water Department ES-1 Woodard&Curran
August 2019 MOR
I OPERATIONS
1.1 EVENTS IMPACTING OPERATIONS
We continue to have an electrical issue with Flocculator#2. Repair parts had to be reordered and have
been received and will be installed when the heavy demand season is over.
1.2 PERMIT COMPLIANCE
There were no drinking water quality violations in August.
1.3 FLOWS
For the month of July, the Lily Pond Treatment Facility,together with the Ellms Meadow Well-Field,
produced an average of 1,245,670 GPD of finished water, with a total month production of 38.616
Million Gallons which is approximately 10%higher than the previous 3 year average.
is2019 Total (MG) Average MGD
January 18.809 0.607 January 17.846 0.576
February 16.033 0.573 February 16.622 0.594
March 16.997 0.548 March 17.715 0.571
April 16.967 0.566 April 18.233 0.608
May 23.524 0.759 May 23.415 0.755
June 33.620 1.121 June 27.783 0.926
July 39.160 1.263 July 33.276 1.073
August 37.124 1.198 August 38.616 1.246
September 30.447 1.015 September
October 22.722 0.733 October
November 20.002 0.667 November
December 20.096 0.648 December
Cohasset,Massachusetts I Water Department 1-1 Woodard&Curran
August 2019 MOR
1.4 Chemical Usage and Compliance Monitoring
Monthly chemical addition and compliance monitoring reports for the month of August were submitted
to the Mass DEP on September 3, 2019. The monthly fluoride report to the Mass DPH was also
submitted on September 3'
UsageChemical for
Pre-chlorination 732.6#/month 23.6#/day
Post-chlorination 493.1 #month 15.1 #/day
Post-chlorination, Ellms Meadow 43.2#/month 1.4#/day
Sodium Hydroxide, Ellms Meadow 1,125,7#/month 36.3#/day
Sodium Hydroxide (Process) 3,825.6#/month 123.4#/day
Sodium Hydroxide 3,831.3#/month 1232.6#/day
Poly Aluminum Chloride 67,313#/month 2,171.4#/day
Ferric Chloride 1,709#/month 55.1 #/day
Polymer 238.6#/month 7.7#/day
Sodium Permanganate 767.6#/month 24.8#/day
Sodium Fluoride 550#/month
Sodium Fluoride, Ellms Meadow 50#/month
Blended Phosphate 691.3#/month 22.3#/day
Blended Phosphate, Ellms Meadow 49#/month 1.6#/day
NOTE: TOC removal for the month of August was at 83%
Cohasset,Massachusetts I Water Department 1-2 Woodard&Curran
August 2019 MOR
1.5 SLUDGE GENERATION
Sludge generation for the month of August averaged 28,700 gpd which is near the previous 3 year average.
2018 0 •
January 16,500 GPD January 20,600 GPD
February 14,100 GPD February 10,500 GPD
March 19,100 GPD March 15,000 GPD
April 10,800 GPD April 13,600 GPD
May 14,300 GPD May 19,400 GPD
June 15,100 GPD June 25,300 GPD
July 24,200 GPD July 36,100 GPD
August 22,200 GPD August 28,700 GPD
September 19,400 GPD September
October 11,100 GPD October
November 23,900 GPD November
December 17,500 GPD December
1.6 WATER QUALITY
There were 4 water quality complaints received during August.
• On August 1"280 North Main St.reported discolored water that was probably due to high demand.
• On August 6t'254 south Main St. reported discolored water at a faucet that is seldom used.
• On August 7" 136 Doane St. reported discolored water,reason unknown.
• On August 2 1" 16 Woodland Dr. reported discolored water, hot water only. The hot water tank
probably needs cleaning.
1.7 EMERGENCY&SERVICE CALLS
There were 3 Distribution System Staff callouts in August.
• On August 17t' the on-call Distribution Operator was called out to process treatment residuals at
the Lily Pond WTP for an intrusion alarm at the Lily Pond WTP.
• On August 22nd the on-call Distribution Operator was called out for a chemical delivery at Ellms
Meadow.
• On August 31 st both Distribution Operators were called out for a discolored water issue at the
Cohasset Harbor Inn.
Cohasset,Massachusetts I Water Department 1-3 Woodard&Curran
August 2019 MOR
1.8 POWER OUTAGES
There were no power outages during August to report.
1.9 STAFF CALLOUTS
There were 27 Plant Operations Staff callouts for the month of August.
• On August I", 2"d, 3`d 6111, 7111, 8t", 9111, 1Oth, I Ith, 13t", 101, 15th, 10", 171h, 201h, 215', 22°d, 23`d, 24"
27"' 28", 291h, 30, and 31" the on-duty Treatment Plant Operator worked late to meet system
demand.
• On August I lth, 181h, and 19'h the Chief Operator was called out to assist the on-duty Operator.
1.10 PLANT DOWNTIME
There were no down-time incidents to report for the month of August.
1.11 MAINTENANCE
Maintenance performed during August included:
• Cleaning and calibrating the chlorine, pH, and fluoride analyzers at the Treatment Plant and
Ellms Meadow Pump Station.
• Performing preventative maintenance on the fluoride chemical feed systems at the WTP and
Ellms Meadow.
• Cleaning intake screens as needed.
• Processing treatment residuals on 14 occasions.
1.12 REPAIRS
There following repairs were made during the month of August:
• On August I" Environmental Instrument Services was contracted to replace the Pre and Post
Clearwell Chlorine Analyzers.
• On August 3`d Environmental Instrument Services was contracted to troubleshoot and repair
the finished water chlorinator.
• On august 12"A. Pompeo was hired by the homeowner to replace their leaking water service
at 18 Reservoir Rd.
• On August 13'h Mankewich Contracting was hired by the homeowner to repair their leaking
water service at 312 Beechwood St.
Cohasset,Massachusetts I Water Department 1-4 Woodard&Curran
August 2019 MOR
• On August 20" Maltz Sales Co. was contracted to replace one of two post sodium hydroxide
chemical feed pumps with a higher capacity pump.
• On August 22❑d one of Woodard&Curran's SCADA Technicians troubleshot and repaired the
Weir Gates at Bound Brook and Aaron River Reservoir to operate in the automatic mode.
1.13 HOUSEKEEPING
The service company Stephco continues to clean the management area of the treatment plant facility on a
weekly basis. Additionally, daily cleaning takes place in the Laboratory, Operator's Office, Chemical,
Pump,and Filtration Rooms.
i
Cohasset,Massachusetts I Water Department 1-5 Woodard&Curran
August 2019 MOR
2 PROJECT MANAGEMENT AND ADMINISTRATION
2.1 SYSTEM IMPROVEMENTS
The following is a listing of capital projects and maintenance items completed since July 1, 2012.
Completed Items July 1,2012—June 30,2015
• $17.9K--Filter backwash control valve actuators (3ea)replaced.
• $2.1 K--Filter air wash control valve actuator(lea)replaced
• $ 5.1K--Sedimentation Basin sludge valves(2ea)replaced.
• $ 1.6K--Unprotected 480 Volt indoor power line replaced with one enclosed in appropriate conduit
to include disconnect / breaker switch with appropriate "pigtail' connection for portable pump
use.
• $ 1.4M--Solar SRF Application received and ultimately refused due to SRF loan requirements and
DEP required protocols.
• $15K--Fluoride Grant Application. Approved in May, 2013 by MA DPH. Design July 2013,
installation August 2013.
• $48.6K--SCADA HW & SW upgrades complete to include Excel Reporter Compliance and
WINN911 programs complete with operator training.
( • $ 5+K—Chapter 6 MA DEP Compliance Audit. Reports on site at plant for Commission review.
• $12K—Equipment and Controls Audit for unmanned operations gap identifiers. Reports on site
for Commission review.
• $ 1.6K—Rebuild of chlorine gas chlorinators,regulators and change over valve devices. Complete.
• $3K—SCADA programming for back wash cycle event options as required by MA DEP,(i.e.head
loss,turbidity,time in service). Complete
• $2.2K—Fixed ladder for the Bear Hill water storage tank vault. Complete.
• $3.1 K—Chemical piping modifications to bring to DEP and plumbing codes. Complete.
• $17K—Engineering, specification, and VFD controls installation for RW pumps. Complete.
• $11 K—Window repair and replacement at Lily Pond Treatment Facility. Complete.
• $62K—Aaron Reservoir 24"Low Level Outlet Valve Replacement. Complete.
• $22K—Elms Meadow GWR 4-log compliance. Complete.
• $2.5K—SCADA programming for Lily Pond Emergency generator"run/alarm"status. Complete.
• 5.1 K — Sedimentation mud valve and stem operator replacement. One valve was replaced in
November,the other in December 2013. Complete.
• 49K — Mechanical and electrical upgrades to the Sodium Permanganate, Phosphate, and Ferric
Chloride chemical storage and feed systems. Complete.
Cohasset,Massachusetts I Water Department 2-1 Woodard&Curran
August 2019 MOR
• 95K — Sludge removal and offsite disposal, geo-bag replacement, and lagoon sludge transfer.
Complete.
• 7.5K—Rebuilt Finished Water High Lift Pump Motor#l. Complete
• Leak detection of 100%of the system. Complete.
• 113K—Bringing the Sludge Residuals Management in house. Complete.
• 8.5K—Replacement of the filter effluent turbidimeters. Complete.
Completed Items July 1,2015—January 31,2016
• 9.5K—Remove silt at intake to Lily Pond Water Treatment Plant. Complete
• 10K—Insulate above ground suction piping at the Ellms Meadow Well-Field. 90% Complete
Completed Items February 1,2016 to the Present
• 3.5K—Replacement of Transfer Switch drive motor. Complete
• 115K — Sludge removal and offsite disposal, geo-bag replacement, and lagoon sludge transfer.
• 8K—Replace Chlorinator Injection Pumps. Complete.
• 5K—Replaced Finished Water Chlorine/pH Analyzer at Lily Pond Treatment Facility. Complete.
• 3.8K—Rebuild Surge Control Valves on High Lift Pumps. Complete
• 4K—Replaced both chlorine cylinder scales. Complete
• 38K—Replaced Variable Frequency Drives(VFDs)for High Lift Pumps. Complete
• 47K—Replaced Treatment Plant lower roof. Complete
• 1.5K—Rebuilt Whitney Crossing Booster Pump#3 Complete
• 250K—Paint exterior,clean and spot repair interior paint, Bear Hill Tank. Complete
• 70K — Install a sodium hydroxide chemical feed system at the Ellms Meadow Pump Station.
Complete
• 8K—Installed Continuous Fluoride Analyzer at the Lily Pond Water Treatment Facility. Complete
April 2018
• 1.1 OK—Convert from lime to sodium hydroxide at the Lily Pond Water Treatment Plant. Complete
• 12K—Installed new pump,column,shaft,and motor bearings Raw Water Well Pump#2. Complete
• 1.5K—Rebuilt Whitney Crossing Booster Pump#2. Complete
• 8.3K—Rebuilt Finished Water High Lift Pump Motor#2. Complete
• 51.2K—Replace tube settlers, sedimentation basins. Complete
• 1.5K—Rebuilt Whitney Crossing Booster Pump#1. Complete June 11, 2018
• 42.1K — Upgrade the Polyaluminum Chloride chemical feed system at the Lily Pond Water
Treatment Facility. Installation was completed on June 20', 2018
Cohasset,Massachusetts I Water Department 2-2 Woodard&Curran
August 2019 MOR
• 35K — Upgrade the Polymer chemical feed system at the Lily Pond Water Treatment Facility.
Complete August 2018.
• 13.3K—Rebuilt Finished Water High Lift Pump#2. Complete August 2018
• 205K—Lincoln Ln.water main looping. Complete August 2018
• 5K — Replaced Continuous Chlorine Analyzer at the Ellms Meadow Pump Station. Complete
November 2018
• 13.OK—Rebuild Finished Water High Lift Pump#1. Complete June 2019
• 13.8K—Replaced the Pre and Post Clearwell Chlorine Analyzers. Complete August 2019
NOTE: There are other projects under consideration by the CWD.
2.2 STAFFING &TRAINING
On August 27"Project Manager,Carl Hillstrom attended the annual update meeting of the Cohasset
Emergency Management Agency. On August 29`h all staff members attended our regular monthly
safety meeting. The topic this month was "Review and update of Emergency Response Contacts"
listed in our Emergency Response Plan.
i
2.3 CORPORATE SUPPORT
Joe Geary was at the WTP for support at least one day per week in August.
Cohasset,Massachusetts I Water Department 2-3 Woodard&Curran
August 2019 MOR
3 OTHER
3.1 ROUTE 3A BOOSTER STATION &LINDEN POND
Flows through the Whitney Crossing Booster Station are periodically monitored and adjusted to maintain
an even status between the amount we pump and the Linden Ponds usage. In accordance with our
Contract with Linden Ponds the annual total that we provide through Whitney Crossing vs. the
total that Linden Ponds uses continues to be less than 1% at the end of each calendar year.
3.2 TTHM&HAA5 DISTRIBUTION SAMPLING RESULTS
These samples are taken quarterly. The graph below reflects sample results through the 31 quarter of 2019.
TTHM Location Samples 2014, 2015, 2016, 2017, 2018, 2019
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August 2019 MOR
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Town of Cohasset
Water Enterprise Fund
Budget to Actual
August 31,2019
Budget Billed YTD Year To Date Encumbrances Budget Balance %Received/ Budget vs.Billed
REVENUES Fav/(Unfav) Expended Fav/(Unfav)
Water Use Charges 2,016,670.00 458,668.35 295,939.47 (1,720,730.53) 14.7% (1,558,001.65)
Capital Recovery Charge 2,034,668.00 511,996.40 337,366.22 (1,697,301.78) 16.6% (1,522,671.60)
Sale of Water to Linden Ponds 317,231.00 - 27.000.34 (290.230.66) 8.5%
Town Hydrant Fee 338,720.00 - (338,720.00) 0.0%
Hydrant&Distribution Charges 119,510.00 - (119,510.00) 0.0% (119,510.00)
Penalties/Interest Charges - 2,979.66 2,979.66 0.0
Water Liens Added to Taxes 7.007.62 7,007.62 0.0%
Tax Liens - 808.11 808.11 0.0
System Development Charge 30,000.00 20,000.00 (10,000.00) 150.0%
Other Revenue 30,000.00 9,050.00 (20,950.00) 331.5
Rental/Lease Income 60,000.00 9,921.20 (50,078.80) 16.5%
Interest Income 700.00 - (700.00) 0.0%
Miscellaneous Revenue - - - 0.0%
Total:REVENUES 4,947,499.00 970,664.75 710,072.62 (4,237,426.38) 14.4% (3,200,183.25)
General Expenses 2,073,666.82 264,841.01 1,808,825.81 12.8%
Debt Service 2,527,250.00 1,207,225.38 1,320,024.62 47.8%
Indirect Costs 127,231.00 - 127,231.00 0.0%
Caustic Conversion - - #DIV/01
Transfer to CP Fund 227,093.00 227,093.00 0.0%
Total:EXPENDITURES 4,955,240.82 1,472,066.39 3,483,174.43 29.7%
NET SURPLUS/(DEFICIT) (7,741.82) (761.993.77) (754,251.95)
Budget Balancing Items:
Reserve for Encumbrances FY17 7,741.82
Retained Earnings
7,741.82
(0.00)
Town of Cohasset
Water Enterprise Fund
Budget to Actual
August 31,2019
Budget Year To Date Encumbrances Budget Balance %Received/
REVENUES Fav/(Unfav) Expended
Water Use Charges 2,016,670.00 295,939.47 (1,720,730.53) 14.7%
Capital Recovery Charge 2,034,668.00 337,366.22 (1,697,301.78) 16.6%
Sale of Water to Linden Ponds 317,231.00 27,000.34 (290,230.66) 8.5%
Town Hydrant Fee 338,720.00 - (338,720.00) 0.0%
Hydrant&Distribution Charges 119,510.00 - (119,510.00) 0.0%
Penalties/Interest Charges - 2,979.66 2,979.66 N/A
Water Liens Added to Taxes 7,007.62 7,007.62 N/A
Tax Liens - 808.11 808.11 N/A
System Development Charge 30,000.00 20,000.00 (10,000.00) 66.7%
Other Revenue 30,000.00 9,050.00 (20,950.00) 30.2%
Rental/Lease Income 60,000.00 9,921.20 (50,078.80) 16.5%
Interest Income 700.00 - (700.00) 0.0%
Total:REVENUES 4,947,499.00 710,072.62 (4,237,426.38) 14.4%
General Expenses 2,073,666.82 264,841.01 1,808,825.81 12.8°%
Debt Service 2,527,250.00 1,207,225.38 1,320,024.62 47.80%
Indirect Costs 127,231.00 127,231.00 0.0%
Caustic Conversion - - #DIV/0!
Transfer to CP Fund 227,093.00 227,093.00 0.0%
Total:EXPENDITURES 4,955,240.82 1,472,066.39 3,483,174.43 29.7%
NET SURPLUS/(DEFICIT) (7,741.82) (761,993.77) (754,251.95)
Budget Balancing Items:
Reserve for Encumbrances FY19 7,741.82
Retained Earnings -
7,741.82
(0.00)
Town of Cohasset
Water Enterprise Fund
Revenue Actual to Budget
Two Months Ending August 31,2019
Object Description Actual Budget Fav/(Unfav) %Received
4140 TAX LIENS REDEEMED 808.11 808.11 N/A
4170 PENALTIES AND INTEREST 2,979.66 2,979.66 N/A
4210 USAGE CHARGES 295,939.47 2,016,670.00 (1,720,730.53) 14.7%
4212 CAPITAL RECOVERY FEE 337,366.22 2,034,668.00 (1,697,301.78) 16.6%
4215 SALE OF WATER 27,000.34 317,231.00 (290,230.66) 8.5%
4220 TOWN HYDRANT FEE - 338,720.00 (338,720.00) 0.0%
4226 HYDRANT/DISTRIBUTION
CHARGES - 119,510.00 (119,510.00) 0.0%
4230 WATER LIENS ADDED TO TAXES
7,007.62 - 7,007.62 N/A
4320 SYSTEM DEVELOPMENT 20,000.00 30,000.00 (10,000.00) 66.7%
4320 FEES 9,050.00 30,000.00 (20,950.00) 30.2%
4360 RENTALS 9,921.20 60,000.00 (50,078.80) 16.5%
4820 INVESTMENT EARNINGS - 700.00 (700.00) 0.0%
Total $ 710,072.62 $ 4,947,499.00 $ (4,237,426.38) 14.4%
Town of Cohasset
Water Enterprise Fund
Revenue Actual to Prior Year
For the Two Months Ending August 31,2019
Object Description Fiscal Year 2019 Fiscal Year 2018 Inc/(Dec) %Change YTD
4140 TAX LIENS REDEEMED 808.11 - 808.11 -
4170 PENALTIES AND INTEREST 2,979.66 2,533.72 445.94 17.6%
4210 USAGE CHARGES 295,939.47 458,070.71 (162,131.24) -35.4%
4212 CAPITAL RECOVERY FEE 337,366.22 406,480.03 (69,113.81) -17.0%
4215 SALE OF WATER 27,000.34 72,078.94 (45,078.60) -62.5%
4226 HYDRANT/DISTRIBUTION
CHARGES - (566.19) 566.19 -100.0%
4230 WATER LIENS ADDED TO TAXES 7,007.62 7,671.19 (663.57) -8.7%
4320 SYSTEM DEVELOPMENT 20,000.00 15,000.00 5,000.00
4320 FEES 9,050.00 6,450.00 2,600.00 40.3%
4360 RENTALS 9,921.20 8,720.76 1,200.44 13.8%
4840 MISCELLANEOUS REVENUE - - - -
Total $ 710,072.62 $ 976,439.16 $ (266,366.54) -27.3%
Town of Coh asset
Water Enterprise Funds
Revenue Actual to Budget
Twelve Months Ending August 31,2019
Object Description July-August 2019 Sept 2018-June 2019 Total Budget Fav/(Unfav) %Received
4140 TAX LIENS REDEEMED 808.11 6,109.37 6,917.48 6,917.48 #DIV/01
4170 PENALTIES AND INTEREST 2,979.66 21,028.38 24,008.04 24,008.04 #DIV/01
4210 USAGE CHARGES 295,939.47 1,580,018.83 1,875,958.30 2,016,670.00 (140,711.70) 93.0%
4212 CAPITAL RECOVERY FEE 337,366.22 1,554,028.56 1,891,394.78 2,034,668.00 (143,273.22) 93.0%
4215 SALE OF WATER 27,000.34 310,634.62 337,634.96 317,231.00 20,403.96 106.4%
4220 TOWN HYDRANT FEE - 339,460.00 339,460.00 338,720.00 740.00 100.2%
4226 HYDRANT/DISTRIBUTION - 122,070.00 122,070.00 119,510.00
CHARGES 2,560.00 102.1%
4230 WATER LIENS ADDED TO TAXES 7,007.62 107,982.12 114,989.74 114,989.74 #DIV/01
4320 SYSTEM DEVELOPMENT 20,000.00 67,500.00 87,500.00 30,000.00 57,500.00 291.7%
4320 FEES 9,050.00 44,052.00 53,102.00 30,000.00 23,102.00 177.0%
4360 RENTALS 9,921.20 50,850.68 60,771.88 60,000.00 771.88 101.3%
4820 INVESTMENT EARNINGS - 17,199.64 17,199.64 700.00 16,499.64 2457.1%
Total $ 710,072.62 $ 4,220,934.20 $ 4,931,006.82 $ 4,947,499.00 $ (16,492.18) 99.7%
FY 20 SPECIAL TOWN MEETING PLANNING CALENDAR
(8-20-19)
`NNED DATE TASK/ACTION/DEADLINE PRIMARY PARTICIPANTS
August 20, 2019 BOS Sets STM Date/Opens Warrant BOS
August 21, 2019 STM Article Intent notice released All Departments, Boards
and Committees
August 27, 2019 Deadline for submission of Citizen's Petitions All Citizens
August 30, 2019 Complete Article Intent forms due All Departments, Boards
and Committees
Week of September 1st Preliminary STM Warrant prepared TM
September 10, 2019 BOS Reviews Proposed STM Warrant BOS
September 11-24 STM Articles reviewed BOS, Advisory,
Capital Budget
September 24, 2019 STM Warrant vote BOS
October 1, 2019 Final action on STM Warrant BOS
October 4, 2019 STM Warrant to printer TM Office
October 21, 2019 STM Warrant due in homes/posted Town Constable
October 25, 2019 Last day to Register to Vote All Citizens
i_ ,ember 4, 2019 STM All Citizens
t
4
orusse r
2019 COHASSET SPECIAL TOWN MEETING
WARRANT NOTICE OF INTENT
Warrant Article Title:
Warrant Article Proponent:
Contact Person:
Address/Phone No.:
Warrant Article Description:
Warrant Article Objective:
Amount Requested(if any): $
(If amount not yet known specify dollar range within+/-10%)
Submission deadline: August 30,2019
Please email this completed form to townmanager(kohassetma.org,or drop off at the Town
Manager's Office,Cohasset Town Hall,41 Highland Ave.,Cohasset,MA 02025
Town of Cohasset Water Commission
Water Treatment Plant Roof Replacement Project— Design and Construction
PROPOSED MILESTONE SCHEDULE
Contract Award/Notice to Proceed September 9, 2019
Complete field evaluations/testing p g September 20, 2019
Submit Evaluation/Schematic Design and conduct a working meeting with September 25, 2019
Cohasset
Construction Documents at 75% complete, and meet with Cohasset October 11, 2019
Provide non-technical provisions of Construction Documents for review October 11, 2019
Construction Documents 100% complete October 16, 2019
Initiate Public Bid Process:
— Central Register October 16, 2019
— Local Paper Week of October 14, 2019
Contractor's pre-bid walk-through on site October 23, 2019
Open general bids October 30, 2019
Provide written recommendation/opinion for award October 31, 2019
Construction phase November 1—15, 2019
M\Proposals\Town-Municipal Bldgs-Schools\MA\Cohasset\water Treatment Plant\Roof Replacement 2019 0905 Marketing\Working docs\Milestone.docx
GALE
Town of Cohasset Water Commission
Water Treatment Plant Roof Replacement Project— Design and Construction
FEE PROPOSAL
Evaluation/Schematic Design $6,100.00
Final Design $8,700.00
Bid Phase Services $1,500.00
Construction Phase Services $8,600.00
Total $24,900.00*
Contractor Roof Test Cuts $1,600.00
* Costs for hazardous materials assessment and remediation design/consulting
is not included. If required,these services will be paid directly by Cohasset or
invoiced as a reimbursable expense by Gale.
�G14 n TOWN OF COHASSET
DIRECTOR OF FINANCE/TOWN ACCOUNTANT
41 Highland Avenue
Cohasset, Massachusetts 02025
- Oli^SSET
�wN - ►��
MEMORANDUM
DATE: June 25,2019
TO: Cohasset Sewer Commission
FROM: Don Piatt, CPA, CGA,Director of Finance/Town Accountant
RE: Review of Administrative Charges to Sewer Department
At the request of the Sewer Commission I reviewed the monthly administrative costs charged to the
Sewer Department payable to the Water Department to determine if the charges are reasonable.
On Tuesday May 21, 2019 I met with Brenda Douglas at the Water Department to discuss the services
they provide on behalf of the Sewer Department. The services noted are quarterly billing and general
administrative support.
Meters are read electronically by an automated meter reader and takes about a day and a half to
complete with two employees reading the meters. Once all meters are read Brenda uploads the data to
the Towns billing system. The data is then reviewed and analyzed prior to sending the final file to
Customized Data Services, Inc., who prints and mails the bills. This process takes Brenda
approximately three weeks from start to finish.
General administrative support includes customer calls that benefit both Water and Sewer customers.
Brenda enters all customer calls/issues into the billing system. To estimate the amount of time spent on
administrative support, Brenda exported billing system entries from March 2019—May 2019 and
applied an estimate of time spent on each entry. The entries were then summarized by month, averaged
over the three month period and then annualized to estimate the annual cost of customer administration.
Based on this information, the annual cost to read meters, prepare the billing files and for general
administration for water/sewer customers is $31,533.72, or$15,766.86 per department. The attached
worksheets document the calculations. Since the Town of Hingham has purchased Aquarion Water
Company, it is unclear how the Cohasset Water Department will obtain the necessary billing
information for North Cohasset in the future and could possibly increase or decrease the amount of time
required for billing. My recommendation is to maintain the $1,300 monthly charge for FY20 and revisit
when preparing the FY21 budgets to factor in any increases or decreases related to the billing of North
Cohasset. I will be attending the June 26t" Sewer Commission meeting and can answer any questions at
that time.
Tel:(781)383-4100 x5116
dpiatt@cohassetma.org
TOWN OF COHASSET
REVIEW OF WATER DEPARTMENT ADMIN CHARGES TO SEWER
PREPARED 6/25/19
Hourly Rate Escalation Schedule-2.5%
In 2016 the$1,300 per month cost was based on an hourly rate of
January January January January $75 per hour for one service employee with a truck and$30 per hour
for Brendas time. To estimate 2019 rates,I took 2016 rates and
2016 2017 2018 2019 applied a 2.5%annual increase per year.
75.00 76.88 78.80 80.77
30.00 30.75 31.52 32.31
CALCULATION WITH 2O19 HOURLY RATE
Number Hourly 50/50 W/S
Of Hours Rate Quarterly Annually Split
Meter Reading
2 guys with truck-Day and a Half(12 hours*2) 24.00 80.77 1,938.48 7,753.92 3,876.96
Preparing Data For Billing
Approximately 3 three weeks 120.00 32.31 3,877.20 15,508.80 7,754.40
General Administration for Water/Sewer Customers
Annualized based on 3 month average customer entries(March-May 2019) 8,271.00 4,135.50
31,533.72 15,766.86
TOWN OF COHASSET
REVIEW OF WATER DEPARTMENT ADMIN CHARGES TO SEWER
ESTIMATE OF MONTHLY ADMIN TIME/CUSTOMER CALLS
#of Minutes Spent
March 1,755.00
April 1,120.00
May 965.00
3,840.00
1,280.00 Average number of minutes per month
21.33 Average number of hours per month
32.31 Brenda's Hourly Rate
689.28 Monthly Estimate
8,271.36 Annual Estimate
4,135.68 50%/50%-cost should be split between water and sewer as this work benefits both departments.
344.64 Monthly estimated charge-administrative
Brenda Douglas
From: Donald Piatt <dpiatt@cohassetma.org>
Sent: Monday, September 9, 2019 12:17 PM
To: Brenda Douglas
Cc: Jason Federico; Senior, Christopher
Subject: JUNE FINANCIALS & R/E ESTIMATE
Attachments: FUND 65 YTD EXPENDITURES -JUNE 2019 (9.9.19).PDF; FUND 65 YTD REVENUE -JUNE
2019 (9.9.19).PDF;Water Receipts 19 -JUNE FINAL.pdf
Hi Brenda,
Attached are the final June reports as of today and I do not expect any further adjustments. Please forward to
your Board for tomorrows meeting.
FYI - I have calculated an estimated retained earnings figure of approximately$979,000 as of 7/1/19.
See you tomorrow.
Thanks,
Don
Please be advised that the Massachusetts Attorney General has determined that email is a public record unless the
ontent of the email falls with one of the stated exemptions under the Massachusetts Public Records Laws.
IMPORTANT NOTICE:This e-mail message is intended to be received only by persons entitled to receive the confidential
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Town of Cohasset
Water Enterprise Fund
Budget to Actual
June 30,2019
Budget Billed YTD Year To Date Encumbrances Budget Balance %Received/ Budget vs.Billed
REVENUES Fav/(Unfav) Expended Fav/(Unfav)
Water Use Charges 2,015,390.00 2,060,144.74 2,038,089.54 22,699.54 101.1% 44,754.74
Capital Recovery Charge 2,103,596.00 2,010,585.00 1,960,508.59 (143,087.41) 93.2% (93,011.00)
Sale of Water to Linden Ponds 300,000.00 382.713.56 82,713.56 127.6%
Town Hydrant Fee 343,100.00 339,460.00 (3,640.00) 98.9% -
Hydrant&Distribution Charges 110,010.00 119,880.00 121,503.81 11,493.81 110.4% 9,870.00
Penalties/Interest Charges - - 23,562.10 23,562.10 0.0% -
Water Liens Added to Taxes 115,653.31 115,653.31 0.0%
Tax Liens - 6,109.37 6,109.37 0.0%
System Development Charge 30,000.00 82,500.00 52,500.00 36.4%
Other Revenue 25,000.00 50,502.00 25,502.00 49.5
Rental/Lease Income 57,185.00 59,571.44 2,386.44 104.2%
Interest Income 700.00 17,199.64 16,499.64 2457.1%
Miscellaneous Revenue - - - 0.0%
Total:REVENUES 4,984,981.00 4,190,609.74 5,197,373.36 212,392.36 104.3% (38,386.26)
General Expenses 2,197,712.31 1,876,974.92 7,741.82 312,995.57 85.4%
Debt Service 2,554,342.00 2,554,341.57 0.43 100.0%
Indirect Costs 113,077.00 113,077.00 - 100.0%
Caustic Conversion 10,295.79 - 10,295.79 0.0%
Transfer to CP Fund 620,749.09 620,749.09 0.00 100.0%
Total:EXPENDITURES 5,496,176.19 5,165,142.58 7,741.82 323,291.79 94.0%
NET SURPLUS/(DEFICIT) (511,195.19) 32,230.78 (7,741.82) 535,684.15
Budget Balancing Items:
Reserve for Encumbrances FY17 90,446.10
Retained Earnings 420,749.09
511,195.19
Town of Cohasset
Water Enterprise Fund
Receivable Balances
June 30,2019
Receivables: Balance
Tax Liens and Deferred User Charges......................................................... $ 26,664.08
UserCharges.................................................................................................. 164,323.02
Water Liens Added........................................................................................ 27,493.17
Total Receivables....................................................................................... $ 218,480.27
Town of Cohasset
Water Enterprise Fund
Budget to Actual
June 30,2019
Budget Year To Date Encumbrances Budget Balance %Received/
REVENUES Fav/(Unfav) Expended
Water Use Charges 2,015,390.00 2,038,089.54 22,699.54 101.1%
Capital Recovery Charge 2,103,596.00 1,960,508.59 (143,087.41) 93.2%
Sale of Water to Linden Ponds 300,000.00 382,713.56 82,713.56 127.6%
Town Hydrant Fee 343,100.00 339,460.00 (3,640.00) 98.9%
Hydrant&Distribution Charges 110,010.00 121,503.81 11,493.81 110.4%
Penalties/Interest Charges - 23,562.10 23,562.10 N/A
Water Liens Added to Taxes 115,653.31 115,653.31 N/A
Tax Liens - 6,109.37 6,109.37 N/A
System Development Charge 30,000.00 82,500.00 52,500.00 275.0%
Other Revenue 25,000.00 50,502.00 25,502.00 202.0%
Rental/Lease Income 57,185.00 59,571.44 2,386.44 104.2%
Interest Income 700.00 17,199.64 16,499.64 2457.1%
Total:REVENUES 4,984,981.00 5,197,373.36 212,392.36 104.3%
General Expenses 2,197,712.31 1,876,974.92 7,741.82 312,996.57 85.4%
Debt Service 2,554,342.00 2,554,341.57 0.43 100.0%
Indirect Costs 113,077.00 113,077.00 - 100.0%
Caustic Conversion 10,295.79 - 10,295.79 0.0%
Transfer to CP Fund 620,749.09 620,749.09 0.00 100.0%
Total:EXPENDITURES 5,496,176.19 5,165,142.58 7,741.82 323,291.79 94.0%
NET SURPLUS/(DEFICIT) (511,195.19) 32,230.78 (7,741.82) 535,684.15
Budget Balancing Items:
Reserve for Encumbrances FY18 90,446.10
Retained Earnings 420,749.09
511,195.19
Town of Cohasset
Water Enterprise Fund
Revenue Actual to Budget
Twelve Months Ending June 30,2019
Object Description Actual Budget Fav/(Unfav) %Received
4140 TAX LIENS REDEEMED 6,109.37 6,109.37 N/A
4170 PENALTIES AND INTEREST 23,562.10 23,562.10 N/A
4210 USAGE CHARGES 2,038,089.54 2,015,390.00 22,699.54 101.1%
4212 CAPITAL RECOVERY FEE 1,960,508.59 2,103,596.00 (143,087.41) 93.2%
4215 SALE OF WATER 382,713.56 300,000.00 82,713.56 127.6%
4220 TOWN HYDRANT FEE 339,460.00 343,100.00 (3,640.00) 98.9%
4226 HYDRANT/DISTRIBUTION
CHARGES 121,503.81 110,010.00 11,493.81 110.4%
4230 WATER LIENS ADDED TO TAXES
115,653.31 - 115,653.31 N/A
4320 SYSTEM DEVELOPMENT 82,500.00 30,000.00 52,500.00 275.0%
4320 FEES 50,502.00 25,000.00 25,502.00 202.0%
4360 RENTALS 59,571.44 57,185.00 2,386.44 104.2%
4820 INVESTMENT EARNINGS 17,199.64 700.00 16,499.64 2457.1%
Total $ 5,197,373.36 $ 4,984,981.00 $ 212,392.36 104.3%
Town of Cohasset
Water Enterprise Fund
Revenue Actual to Prior Year
For the Twelve Months Ending June 30,2019
Object Description Fiscal Year 2019 Fiscal Year 2018 Inc/(Dec) %Change YTD
4140 TAX LIENS REDEEMED 6,109.37 11,781.86 (5,672.49) -48.2%
4170 PENALTIES AND INTEREST 23,562.10 27,883.02 (4,320.92) -15.5%
4210 USAGE CHARGES 2,038,089.54 1,971,389.51 66,700.03 3.4%
4212 CAPITAL RECOVERY FEE 1,960,508.59 2,077,598.23 (117,089.64) -5.6%
4215 SALE OF WATER 382,713.56 311,814.79 70,898.77 22.7%
4226 HYDRANT/DISTRIBUTION
CHARGES 121,503.81 106,176.19 15,327.62 14.4%
4230 WATER LIENS ADDED TO TAXES 115,653.31 135,525.47 (19,872.16) -14.7%
4320 SYSTEM DEVELOPMENT 82,500.00 60,000.00 22,500.00
4320 FEES 50,502.00 51,787.77 (1,285.77) -2.5%
4360 RENTALS 59,571.44 51,588.73 7,982.71 15.5%
4840 MISCELLANEOUS REVENUE - 489.54 (489.54) -100.0%
Total $ 5,197,373.36 $ 5,157,724.79 $ 39,648.57 0.8%
\G14
TOWN OF COHASSET
Capital Budget Committee
CAPITAL IMPROVEMENT PLAN FUNDING REQUEST FORM
T'OHASSCT_
Fiscal Year Town Meeting I Date JAmount Requested
2020 STM 4-Sep-19 $150,000
Instructions
Enter Fiscal Year and Annual or Special Town Meeting above and then complete all fields and answer all questions below. Please submit
one request for each capital item i.e. do not combine multiple requests into a single submission unless they cannot be procured
individual) . When complete, email the request to m lea r cohassetma.or .
Project Name lFilter Media Replacement
Department/Committee Water
Requesters) Jason Federico
Email Address: jfedercio@ Phonecohassetma.ore Number: 781-783-5068
Replace Existing Asset? Yes
Project Description:(What are you requesting to build,repair or purchase?Provide an overview of the expenditure and the
department(s)you expect will use it.)
We are looking to replace the filter media at the WTP. This will be done during the winter months during low water use period. The media
was last changed in 2005. In 2015 samples of the media were tested and showed that the media would need to be replaced in 4 to 5 years.
Please describe any alternatives considered.
None
Grant or CPC Eligible? ❑ CPC ❑ Grant Grant source:
Project Cost?(Will this be a one time cost or multi year cost)-Please select the option. One Year
Implementation Cost?(Training,support,etc.)
None
Employee/Dept. Responsible for Implementation? Jason Federico
Recurring Cost?(Headcount,maintenance,license,etc.)
Media will need to be replaced again when it has been determined to be no longer working as needed.
Useful Life? 10 years
Projects shall be prioritized based on five categories below. Please select one category.
Mandatory-Legal,regulatory,or safety mandate where non-compliance leads to legal action,fines,penalties or high risk liability.
Within each category above,projects shall be further prioritized based on five criteria below. Please select one weighting for each
criteria.
Risk Extent to which project mitigates risk to public and/or occupational health and safety.
Complete-100 100
Please explain rationale for this selection:
If the media is not replaced in could lead to the inability to provide safe drinking water.
Funding Isource and nature of funds used
Cash,lease,debt(within existing levy IV 50
Please explain rationale for this selection:
This project will use retained earnings. We currently have approximately$979,000 in retained earnings. After projects proposed for this
meeting we will have$629,000 in retained earnings.
Cash Payback JYears required for cost savings or new revenue to recover initial cost
Cash payback 1-7 years 100
Please explain rationale for this selection:
If the water is not adequate there would be a drastic drop in consumption. Any significant drop in consumption would a decrease in water
revenue of more than the requested$150,000.
Service Levels limpact on service levels to public
Maintains existing level of service if executed this year � 75
Please explain rationale for this selection:
If this project is not completed prior to next summer season you may see a decrease in water quality from the plant.
Social and/or Economic Impact lincreases quality of life,commercial revenue or private property value
Significant benefit 100
Please explain rationale for this selection:
Clean drinking water very important both the to current residents quality of life, but also if the Town were to have issues with drinking
water quality that could lead to decreases in property values in town.
�1614 pRf
TOWN OF COHASSET
r' Capital Budget Committee
CAPITAL IMPROVEMENT PLAN FUNDING REQUEST FORM
T'OHASSCT
Fiscal Year Town Meeting I Date Amount Requested
2020 STM 4-Sep-19 1$75,000
Instructions
Enter Fiscal Year and Annual or Special Town Meeting above and then complete all fields and answer all questions below. Please submit
one request for each capital item i.e. do not combine multiple requests into a single submission, unless they cannot be procured
individually. When complete, email the request to mlearv@cohassetma.org.
Project Name JCohasset Water Treatment Plant Capital Improvements Plan
Department/Committee lWater
Requesters) liason Federico
Email Address: ifedercio@cohassetm Phonea.or� 781-783-5068
Number:
Renlace Existing Asset? No
Project Description:(What are you requesting to build,repair or purchase?Provide an overview of the expenditure and the
department(s)you expect will use it.)
We are looking to allocate funds to determine the need maintenance, upgrades and improvements need to the Pond Street WTP for the
next 20 years. This evaluation will take into account future water demands,future regulations and general 0&M. The last time this was
done was in 2000.
Please describe any alternatives considered.
None
Grant or CPC Eligible? j ❑ CPC ❑ Grant Grant source:
Project Cost?(Will this be a one time cost or multi year cost)-Please select the option. One Year
Implementation Cost?(Training,support,etc.)
None
Employee/Dept. Responsible for Implementation? Jason Federico
C Recurring Cost?(Headcount,maintenance,license,etc.)
This will be the 20 year capital plan for the WTP so it will lay out future costs.
Useful Life? 15 years
[Projects shall be prioritized based on five categories below. Please select one category.
Essential-Not mandatory but necessary to maintain essential service levels and essential assets in good repair.
Within each category above,projects shall be further prioritized based on five criteria below. Please select one weighting for each
criteria.
Risk IlExtent to which project mitigates risk to public and/or occupational health and safety.
Partial-50 50
Please explain rationale for this selection:
By evaluating systems we can look to replace infrastructure before it fails, and plan better for expenditures.
Funding Isource and nature of funds used
Cash,lease,debt(within existing leyy 'w 50
Please explain rationale for this selection:
This project will use retained earnings. We currently have approximately$979,000 in retained earnings. After projects proposed for this
meeting we will have$629,000 in retained earnings.
Cash Payback IYears required for cost savings or new revenue to recover initial cost
Cash payback 8-15 years 50
Please explain rationale for this selection:
By planning for expenditures we can look to spend cash for things in the future therefore saving borrowing costs.
Service Levels limpact on service levels to public
Maintains existing level of service if executed this year 75
Please explain rationale for this selection:
If this project needs to be completed so informed decisions can be made on repair and maintenance of the water system.
Social and/or Economic Impact lincreases quality of life,commercial revenue or private property value
Moderate benefit 50
Please explain rationale for this selection:
Clean drinking water very important both the to current residents quality of life, but also if the Town were to have issues with drinking
water quality that could lead to decreases in property values in town.
W A A A A A A A A A A A A A A n A m A A A A n
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Brenda Douglas
'rom: Rolf Gjesteby <rjesteby@gmail.com>
Sent: Wednesday,August 21, 2019 8:01 AM
To: Jason Federico; Brian Joyce; Brenda Douglas
Subject: Fwd: Cohasset Water Rate Study
To all Town Boards
Just a heads up that the Water Commission will be commissioning a new rate study for the next 5
years with a ten year look forward.
With many anticipated costs projected forward with new regulations, necessary system upgrades,
and continued aging of our system, we invite you to our Water Commission meetings to learn more.
We expect that the current capital recovery charge may need to stay in place for an extended period
of time, and in fact many need to increase. Next meeting: Tuesday September 10, 8:30 am.
We look forward to working with the liaisons from your boards and committees, exchanging ideas
and suggestions to meet our upcoming financial demands.
Rolf N Gjesteby
Chairman, Water Commission
i
Brenda Douglas
-rom: Lee Jenkins <leej198@gmail.com>
Sent: Wednesday,August 21, 2019 8:04 AM
To: Brenda Douglas
Subject: Fwd: Sheriff's Clean Up @ Wellfield
Sent from my iPad
Begin forwarded message:
From: Lee Jenkins<leei198@gmail.com>
Date:August 21, 2019 at 5:31:06 AM EDT
To:Jason Federico<ifederico@cohassetma.org>, Rolf Gjesteby<rgiestebv@smail.com>,John Steinmetz
<iohnsteinmetzl@�mail.com>
Subject:Sheriffs Clean Up @ Wellfield
Had a thought about materials in Wellfield as I might not be here during the actual cleanup.
To get the biggest bang from this work, the crew should be stacking very obvious piles all along
Cushing so that the residents can see the debris that has been illegally dumped and pictures should be
taken. They should be included in Chris'weekly update, on our agenda to be presented at our next
meeting thus attached to those meeting notes, placed on Facebook&websites (Cohasset143,Town
Website, Keri's Facebook, etc) & see if the Mariner will run an after the fact article w/pics.
With highlighting the potential dangers to our drinking water that is pumped directly from the wells into
the homes maybe it will wake people up to the scofflaws in the neighborhood and put pressure on them
to stop.
Sent from my iPad
1
Brenda Douglas
rom: Joyce, Brian <bjoyce@cohassetma.org>
Sent: Wednesday,August 21, 2019 8:16 AM
To: Rolf Gjesteby
Cc: Jason Federico; Brenda Douglas
Subject: Re: Cohasset Water Rate Study
Thanks Rolf
Looks good
Jason and I discussed this yesterday, and I think the Commission should consider dropping the "Capital Recovery
Charge" and have a new"Capital Investment"or"Capital Improvement" charge set with new metrics of what the
projected expenses would be .
The word "recovery"suggests a correction or collection of the past while the intent in keeping such a charge on bills is
to invest in and make improvements to the system going forward.This is a requirement of any utility,water or other,
and I think a more accurate and positive way to depict it would be to lose the word "recovery"
My 2 cents
Thanks Brian
u Brian P Joyce PE
R Director of Public Works
IF
` Town of Cohasset
( ` ` S ' 41 Highland Avenue.
17'M-202o Cohasset, MA 02025
P: 781-383-4100x5120
E:bioyce@cohassetma.org
On Aug 21, 2019, at 8:01 AM, Rolf Gjesteby<rpiesteby@gmail.com>wrote:
To all Town Boards
Just a heads up that the Water Commission will be commissioning a new rate study
for the next 5 years with a ten year look forward.
With many anticipated costs projected forward with new regulations, necessary
system upgrades, and continued aging of our system, we invite you to our Water
Commission meetings to learn more. We expect that the current capital recovery
charge may need to stay in place for an extended period of time, and in fact many
need to increase. Next meeting: Tuesday September 10, 8:30 am.
We look forward to working with the liaisons from your boards and committees,
exchanging ideas and suggestions to meet our upcoming financial demands.
1
Page 1 of 4
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�ESTECH 48 MAIN STREET, STE. 11 __7Phone: 515-268-8400 Quotation No.
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Thank you for the opportunity to quote you with your equipment needs.
Please review the following and contact us to place an order or ask any question.
Date: 8/8/2019 Proj Manager: JOSEPH MONETTE Ship Via: BEST WAY
RFQ No.: Q30412-133792 Prime Job No: Freight: FOB SHIPPING POINT,FULL
Quoted by: JOSEPH MONETTE Prime Name: FREIGHT ALLOWED
Phone: 774-241-3401 or 515-268-8400 Equipment: UNKNOWN Lead Time: 4 WEEKS
Email: JMONETTE@WESTECH-INC.COM Tax Exemption No.: Quote Valid: 15 days
For Group: 15 Payment Terms: NET 30 DAYS
Bill JOE GEARY Ship COHASSETT WTP
To: WOODARD&CURRAN To: JOE GEARY
35 NEW ENGLAND BUSINESS CENTER ,SUITE 339 KING STREET
000 180 COHASSET, MA 02025
ANDOVER, MA 01810 UNITED STATES OF AMERICA
UNITED STATES OF AMERICA
Tel/Fax: 978-883-9082 Tel/Fax: 978-883-9082
JGEARY@WOODARDCURRAN.CO M
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56186 004 FREIGHT TO COHASSET,MA 1 3,990.00 3,990.00
No sales, GST, PST, use, or other taxes have been Quoted in US Dollars Grand Total 25,684.00
included in our pricing. No discounts accepted.
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Thank you again for your quote
request!
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QF-00-005 Printed By JMONETTE Printed 8/8/2019 9:12 AM 2/24106
Cohasset Water
Commissioners
RolfN. Gjesteby
;�y chi—;4=jt D E. P A R T M E N T Leonora C. Jenkins
�! (� /non John W. Steinmetz
>�COHA55[�.� t'(� Cowm S#a lull(/
O N V
BOARD OF WATER COMMISSIONERS
Tuesday, October 29,2019
8:30 AM—10:30 AM
Water Treatment Plant—339 King Street
AGENDA
8:30—9:00 Woodard & Curran
• Sludge Removal
• Additional Testing for Lead& Copper
• LED Lighting Upgrade
9:00—9:45 Jason Federico
• Water Treatment Plant Roof
• T-Mobil Tank Lease RFP
• Rate Study— 10 Year Capital Plan
• Contracts for Dam Maintenance
9:45— 10:00 Financials—Don Piatt
10:00— 10:30 Commission Comments
• Rates for Development 390 C J Cushing Highway
• Fall & Spring Town Articles
• Review/Approve: Warrants/Minutes
Topics not reasonably anticipated by the chair 48 hours in advance of the meeting
Discussions during meetings should always be courteous and respectful and, should be confined to the
subject under consideration. Statements and questions should be directed to the chair, who will ask the
appropriate person(s)to respond. This meeting will be recorded as an official record. Ifyou wish to
record the meeting in any manner,you must advise the chair prior to the start of the meeting. Comments
and copies of documents used in a presentation must be provided to the Water Board staff as part of the
official record.
339 King Street, Cohasset, Massachusetts 02025
Tel: (781)383-0057 www.cohassetma.org
a Commissioners
N ,, Cohasset Water Rolf N. Gjesteby
Leonora C. Jenkins
I SET D E P A R T M E N T
�CO1fA5SET
the CmtnMO&Y Since 1950 John W. Steinmetz
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
Tuesday, October 29, 2019 @ 8:30 am
Members Present: Rolf Gjesteby, Chairman
Leonora Jenkins, Vice-Chairman
John Steinmetz, Clerk
Recording Secretary: Brenda Douglas
Guests Present: Joe Geary, Carl Hillstrom, Jason Federico, Mary McGoldrick, Liaison to
Advisory, Mike Schrader from Tighe & Bond
Rolf made a motion to open meeting at 8:30, seconded by Lee, all in favor.
Sludge Removal—Carl has a contract with Saybrooke Environmental he was quoted
$110 a ton. Last time it was $89 a ton. Carl estimates $200,000. Right now, Carl is
working on the scheduling. The two bags within the lagoon will be removed.
There was then a discussion about the THM results and next testing in November and
February. John would like to expedite the filters sooner than later. Carl said that piloting
needs to be done prior to implementation. He said this would have to be done in the
summer when they are at their highest levels.
Additional Testing for Lead& Copper—2 homes exceeding the lead testing. More
testing needs to be done. Carl said he received a letter from DEP yesterday stating that
we need to do additional testing. We will contact owners and arrange additional testing.
LED Lighting Upgrade—They are currently working at the High School; Jason will
check on status.
Leak Detection Survey—A major leak was found on Howard Gleason yesterday. This is
a 6"main in a swampy area. Lee asked about the one at Nichols @ Atlantic Avenue,
Brendan called that one as well. He felt that work was done there years ago that was not
done properly. There was also a leak at the Bear Hill Tank, currently we are unable to
shut the valve off, we could potentially have to drain the tank. Sestito Landscaping
cleared out vegetation/trees @ Bear Hill Tank on Saturday.
The pump at Ellms Meadow has a leak in the line and may need to be replaced. There is
a drive being replaced on one of the flocculators this Thursday, it is original to the plant
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
and the 2"d one will be done thereafter. The contractor wanted to make sure the
replacement parts are correct before the 2"d one is ordered.
Jason then said there was an old rope course up in the area where we are clearing the
storm damaged trees on the alternate easement to the Bear Hill Tank which the students
use as a shortcut to the Middle/High School Jason suggested taking them down. John
said to just remove the ropes, if we are there it would not be an additional expense. Rolf
agreed with John. Lee indicated that this must be the Ropes Course put up by Jack
Buckley when he was a teacher in the Alternative School at the High School. If, by the
pictures, it involves more than the tree that is our responsibility it should be the financial
responsibility of the School Department
Water Treatment Plant Roof—It is out to bid walk through tomorrow 8:30 am, Thursday
November 7th the bids will be opened.
T-Mobil Tank Lease RFP—This is still with legal.
Contracts for Dam Maintenance—Contract for crack repair was started last week and will
continue weather permitting.
10 Year Capital Plan—Jason reviewed his changes with the board. Fiscal Year 2021
includes expansion of sludge lagoons $300K, Elm Street paving $450K, GAC filtration
of WTF engineering, construction& bidding.
Rate Study—Mike presented the board with the model. This was a fact-finding initial
visit. He explained how he comes up with the study; meet revenue requirements,
distributing costs among users, capital improvements. There are 2 primary components
revenue and expenses. Mike will give the board 3 options to review once the study is
complete. Don and Jason were able to give Mike some updated information for the
calculation. Jason asked if the model could show the base rate to cover debt& capital
and fees to cover expenditures? It was discovered that the rate would be too high.
Financials - Don Piatt reported that the Water Department has 1,167,462 in retained
earnings certified by the state. Lee wanted to know where the changing amounts since
July (starting in July @ $600+K to $900+K) came from. Don said that the increase came
from the closing out of capital projects. Based on the current debt service another
$365,000 can be used for Capital. Lee also wanted to know if we can expect the interest
amount that increased from a steady $700/yr. for the last several to $17,000 for last year
to continue in the future.
John made motion to approve minutes September 10, 2019 meeting this was 2"d by Rolf
all in favor. Warrants were signed off on and approved by all members.
Rates for Development of 390 C J Cushing Highway—Jason reported that the water main
is already in place, without a permit being pulled. The contractor/owner is being required
to loop behind Stop & Shop, when this is done then a fire line can be tapped off of that
line. Jason calculated a cost per gallon per day. Then used Title V flow numbers to come
up with the allocated flow. This equates $15 per gallon per day of flow. Until the board
receives the flow data a valid connection cost cannot be calculated.
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
Lighthouse Keepers requested to board to rereview their request for the 2/1/19 bill. Lee
reiterated what she previously noted that the 2 quarters prior were very high so they
should have been aware of an issue and that two Garden Clubs were involved in
irrigation systems that apparently were leaking. Motion made by Rolf to deny the 2nd
request for abatement, this was 2nd by John all in favor.
Next Meeting is scheduled for Tuesday November 19, 2019 @ 8:30 am this will be the
interconnect meeting with Linden Ponds and Aquarion water. Rolf made a motion to
adjourn the meeting at 11:14 am this was 2nd by John, all in favor.
Respectfully Submitte
Brenda Dougl=�'
e t
Approved By: 64 Date: I /j9
J00 Steinmetz, Clerk
C asset Board of Water Co ission s
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
Commissioners
N. -r cohnsset Water RolfN. Gjesteby
D E P A R T M E N T
O T Leonora C. Jenkins
T� HASSE
0 0 &n * CO mnwV S#"19W John W. Steinmetz
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
Tuesday, October 29, 2019 @ 8:30 am
Draft
Members Present: Rolf Gjesteby, Chairman
Leonora Jenkins, Vice-Chairman
John Steinmetz, Clerk
Recording Secretary: Brenda Douglas
Guests Present: Joe Geary, Carl Hillstrom, Jason Federico, Mary McGoldrick, Liaison to
Advisory, Mike Schrader from Tighe & Bond
Rolf made a motion to open meeting at 8:30, seconded by Lee, all in favor.
Sludge Removal—Carl has a contract with Saybrooke Environmental he was quoted
$110 a ton. Last time it was $89 a ton. Carl estimates $200,000. Right now, Carl is
working on the scheduling. The two bags within the lagoon will be removed.
There was then a discussion about the THM results and next testing in November and
February. John would like to expedite the filters sooner than later. Carl said that piloting
needs to be done prior to implementation. He said this would have to be done in the
summer when they are at their highest levels.
Additional Testing for Lead& Copper—2 homes exceeding the lead testing. More
testing needs to be done. Carl said he received a letter from DEP yesterday stating that
we need to do additional testing. We will contact owners and arrange additional testing.
LED Lighting Upgrade—They are currently working at the High School; Jason will
check on status.
Leak Detection Survey—A major leak was found on Howard Gleason yesterday. This is
a 6"main in a swampy area. Lee asked about the one at Nichols @ Atlantic Avenue,
Brendan called that one as well. He felt that work was done there years ago that was not
done properly. There was also a leak at the Bear Hill Tank, currently we are unable to
shut the valve off, we could potentially have to drain the tank. Sestito Landscaping
cleared out vegetation/trees @ Bear Hill Tank on Saturday.
The pump at Ellms Meadow has a leak in the line and may need to be replaced. There is
a drive being replaced on one of the flocculators this Thursday, it is original to the plant
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
and the 2nd one will be done thereafter. The contractor wanted to make sure the
replacement parts are correct before the 2°d one is ordered.
Jason then said there was an old rope course up in the area where we are clearing the
storm damaged trees on the alternate easement to (at) the Bear Hill Tank which the
students use as a shortcut to the Middle/High School Jason suggested taking them down.
John said to just remove the ropes, if we are there it would not be an additional expense.
Rolf agreed with John. Lee indicated that this must be the Ropes Course put up by Jack
Buckley when he was a teacher in the Alternative School at the High School. If, by the
pictures, it involves more than the tree that is our responsibility it should be the financial
responsibility of the School Department
Water Treatment Plant Roof—It is out to bid walk through tomorrow 8:30 am, Thursday
November 7th the bids will be opened.
T-Mobil Tank Lease RFP—This is still with legal.
Contracts for Dam Maintenance—Contract for crack repair was started last week and will
continue weather permitting.
10 Year Capital Plan—Jason reviewed his changes with the board. Fiscal Year 2021
includes expansion of sludge lagoons $300K, Elm Street paving $450K, GAC filtration
of WTF engineering, construction&bidding.
Rate Study—Mike presented the board with the model. This was a fact finding initial
visit. He explained how he comes up with the study; meet revenue requirements,
distributing costs among users, capital improvements. There are 2 primary components
revenue and expenses. Mike will give the board 3 options to review once the study is
complete. Don and Jason were able to give Mike some updated information for the
calculation. Jason asked if the model could show the base rate to cover debt & capital
and fees to cover expenditures? It was discovered that the rate would be too high.
Financials - Don Piatt reported that the Water Department has 1,167,462 in retained
earnings certified by the state. Lee wanted to know where the changing amounts since
July (starting in July @ $600+K to $900+K) (discrepancy) came from. Don said that the
increase came from the closing out of capital projects. Based on the current debt service
another$365,000 can be used for Capital. Lee also if we can expect the interest amount
that increased from a steady $700/yr for the last several to $17,000 for last year to
continue in the future.
John made motion to approve minutes September 10, 2019 meeting this was 2"d by Rolf
all in favor. Warrants were signed off on and approved by all members.
Rates for Development of 390 C J Cushing Highway—Jason reported that the water main
is already in place,without a permit being pulled. The contractor/owner is being required
to loop behind Stop & Shop, when this is done then a fire line can be tapped off of that
line. Jason calculated a cost per gallon per day. Then used Title V flow numbers to come
339 King Street,Cohasset, Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
up with the allocated flow. This equates $15 per gallon per day of flow. Until the board
receives the flow data a valid connection cost cannot be calculated.
Lighthouse Keepers requested to board to rereview their request for the 2/1/19 bill. Lee
(said that)reiterated what she previously noted that the 2 quarters prior were very high
so they should have been aware of an issue and that two Garden Clubs were involved in
irrigation systems that apparently were leaking. Motion made by Rolf to deny request 2nd
by John all in favor.
Next Meeting is scheduled for Tuesday November 19, 2019 @ 8:30 am this will be the
interconnect meeting with Linden Ponds and Aquarion water. Rolf made a motion to
adjourn the meeting at 11:14 am this was 2nd by John, all in favor.
Respectfully Submitted,
Brenda Douglas, Recording Secretary
Approved By: Date:
John Steinmetz, Clerk
Cohasset Board of Water Commissioners
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater,org
.�Wn ppF
Cohasse�
W�ter Commissioners
Ro1fN. Gjesteby
D E P A R T M E N T Leonora C. Jenkins
��OHASStT"
1%77 �'the cmMumv Since 1950 John W. Steinmetz
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
Tuesday, October 29, 2019 @ 8:30 am
Draft
Members Present: Rolf Gjesteby, Chairman
Leonora Jenkins, Vice-Chairman
John Steinmetz, Clerk
Recording Secretary: Brenda Douglas
Guests Present: Joe Geary, Carl Hillstrom, Jason Federico, Mary McGoldrick, Liaison to
Advisory, Mike Schrader from Tighe & Bond
Rolf made a motion to open meeting at 8:30, seconded by Lee, all in favor.
Sludge Removal—Carl has a contract with Saybrooke Environmental he was quoted
$110 a ton. Last time it was $89 a ton. Carl estimates $200,000. Right now, Carl is
working on the scheduling. The two bags within the lagoon will be removed.
There was then a discussion about the THM results and next testing in November and
February. John would like to expedite the filters sooner than later. Carl said that piloting
needs to be done prior to implementation. He said this would have to be done in the
summer when they are at their highest levels.
Additional Testing for Lead& Copper—2 homes exceeding the lead testing. More
testing needs to be done. Carl said he received a letter from DEP yesterday stating that
we need to do additional testing. We will contact owners and arrange additional testing.
LED Lighting Upgrade—They are currently working at the High School; Jason will
check on status.
Leak Detection Survey—A major leak was found on Howard Gleason yesterday. This is
a 6"main in a swampy area. Lee asked about the one at Nichols @ Atlantic Avenue,
Brendan called that one as well. He felt that work was done there years ago that was not
done properly. There was also a leak at the Bear Hill Tank, currently we are unable to
shut the valve off, we could potentially have to drain the tank. Sestito Landscaping
cleared out vegetation/trees @ Bear Hill Tank on Saturday.
The pump at Ellms Meadow has a leak in the line and may need to be replaced. There is
a drive being replaced on one of the flocculators this Thursday, it is original to the plant
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
and the 2nd one will be done thereafter. The contractor wanted to make sure the
replacement parts are correct before the 2nd one is ordered.
Jason then said there was an old rope course up in the area where we are clearing at the
Bear Hill Tank. Jason suggested taking them down. John said to just remove the ropes,
if we are there it would not be an additional expense. Rolf agreed with John.
Water Treatment Plant Roof—It is out to bid walk through tomorrow 8:30 am, Thursday
November 7th the bids will be opened.
T-Mobil Tank Lease RFP—This is still with legal.
Contracts for Dam Maintenance—Contract for crack repair was started last week and will
continue weather permitting.
10 Year Capital Plan—Jason reviewed his changes with the board. Fiscal Year 2021
includes expansion of sludge lagoons $300K, Elm Street paving $450K, GAC filtration
of WTF engineering, construction& bidding.
Rate Study—Mike presented the board with the model. This was a fact finding initial
visit. He explained how he comes up with the study; meet revenue requirements,
distributing costs among users, capital improvements. There are 2 primary components
revenue and expenses. Mike will give the board 3 options to review once the study is
complete. Don and Jason were able to give Mike some updated information for the
calculation. Jason asked if the model could show the base rate to cover debt & capital
and fees to cover expenditures? It was discovered that the rate would be too high.
Financials - Don Piatt reported that the Water Department has 1,167,462 in retained
earnings certified by the state. Lee wanted to know where the discrepancy came from.
Don said that the increase came from the closing out of capital projects. Based on the
current debt service another$365,000 can be used for Capital.
John made motion to approve minutes September 10, 2019 meeting this was 2nd by Rolf
all in favor. Warrants were signed off on and approved by all members.
Rates for Development of 390 C J Cushing Highway—Jason reported that the water main
is already in place, without a permit being pulled. The contractor/owner is being required
to loop behind Stop & Shop, when this is done then a fire line can be tapped off of that
line. Jason calculated a cost per gallon per day. Then used Title V flow numbers to come
up with the allocated flow. This equates $15 per gallon per day of flow. Until the board
receives the flow data a valid connection cost cannot be calculated.
Lighthouse Keepers requested to board to rereview their request for the 2/1/19 bill. Lee
said that the 2 quarters prior were very high so they should have been aware of an issue.
Motion made by Rolf to deny request 2nd by John all in favor.
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
Next Meeting is scheduled for Tuesday November 19, 2019 @ 8:30 am this will be the
interconnect meeting with Linden Ponds and Aquarion water. Rolf made a motion to
adjourn the meeting at 11:14 am this was 2nd by John, all in favor.
Respectfully Submitted,
Brenda Douglas, Recording Secretary
Approved By: Date:
John Steinmetz, Clerk
Cohasset Board of Water Commissioners
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
Brenda Douglas
om: Jason Federico <JFederico@cohassetma.org>
Sent: Monday, October 21, 2019 4:14 PM
To: lee198@verizon.net; Rolf Gjesteby
Cc: Brenda Douglas; Rolf Gjesteby; leej198@gmail.com;johnsteinmetz1 @gmail.com;Joe
Geary;Carl Hillstrom
Subject: Fee Calculation
Attachments: connection fee calculator.xlsx
All,
Sorry this is so late going out it was a bust week last week. So attached is a calculation I came up with in my position in
Pembroke for water fees (have not yet voted on it I only brought it for discussion at our last meeting).
In this I worked with the company doing a new source for us what the cost from start to finish would be for a new
500,000 gallon per day source would be. We estimated that it would be$7.5 million. So that equaled$15 per gallon per
day of flow. Then we would use Title V flow numbers to come up with the allocated flow. Therefore a 4 bedroom house
would have 440 gallons per day use which would equal a cost of connection of$6,600. So the most recent plan from
Stop&Shop Plaza had a flow of 7250 gpd. If that is still current the connection fee would be$108,750.
We can discuss at meeting.
Jason
Please be advised that the Massachusetts Attorney General has determined that email is a public record unless the
)ntent of the email falls with one of the stated exemptions under the Massachusetts Public Records Laws.
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i
Water connection fee calculation
Cost for new 500,000 gpd source from investigation thru construction $ 7,500,000
Cost per gpd $ 15
Base single family home 4 bed room house based on Title V septic 440 gpd $ 6,600
Each additional bedroom over 4 $ 1,650
Per apartments base 2 bedroom $ 3,300
Each additional bedroom over 2 $ 1,650
Note Duplexes and Condominiums are treated as Single Family Homes
Commercial/Industrial flow based on Title V and multiplied by$15 per gallon
Stop and Shop was proposed at 7250 gpd $ 108,750
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Town of Cohasset
Water Enterprise Fund
Budget to Actual
September 30,2019
Budaet Billed YTD Year To Date Budget Balance %Received/ Budget vs.Billed
REVENUES Fay/(Unfav) Expended Fay/(Unfav)
Water Use Charges 2,016,670.00 458,668.35 432,291.26 (1,584,378.74) 21.4% (1,558,001.65)
Capital Recovery Charge 2,034,668.00 511,996.40 485,065.26 (1,549,602.74) 23.8% (1,522,671.60)
Sale of Water to Linden Ponds 317,231.00 - 61,112.68 (256,118.32) 19.3%
Town Hydrant Fee 338,720.00 - (338,720.00) 0.0%
Hydrant&Distribution Charges 119,510.00 1,470.00 (118,040.00) 1.2% (119,510.00)
Penalties/Interest Charges - 4,640.60 4,640.60 0.0%
Water Liens Added to Taxes 12,502.30 12,502.30 0.0%
Tax Liens - 1,519.14 1,519.14 0.0%
System Development Charge 30,000.00 20,000.00 (10.000.00) 66.7%
Other Revenue 30,000.00 13,550.00 (16,450.00) 45.2%
Rental/Lease Income 60,000.00 14,923.35 (45,076.65) 24.9%
Interest Income 700.00 - - (700.00) 0.0%
Total:REVENUES 4,947,499.00 970,664.75 1,047,074.59 (3,900,424.41) 21.2% (3,200,183.25)
General Expenses 2,073,666.82 424,932.44 1,648,734.38 20.5%
Debt Service 2,527,250.00 1,216,030.38 1,311,219.62 48.1%
Indirect Costs 127,231.00 - 127,231.00 0.0%
Transfer to CP Fund 265,555.63 265,555.63 - 100.0%
Total:EXPENDITURES 4,993,703.45 1,906,518.45 3,087,185.00 38.2%
NET SURPLUS/(DEFICIT) (46,204.45) (859,443.86) (813,239.41)
Budget Balancing Items:
Reserve for Encumbrances FY17 7,741.82
Retained Earnings 38,462.63
46,204.45
Town of Cohasset
Water Enterprise Fund
Receivable Balances
September 30, 2019
Receivables: Balance
Tax Liens and Deferred User Charges................................................................................... $ 30,538.58
UserCharges................................................................................................................................ 216,104.58
WaterLiens Added...................................................................................................................... 9,814.64
TotalReceivables............................................................................................................... $ 256,457.80
Town of Cohasset
Water Enterprise Fund
Budget to Actual
September 30,2019
Budget Year To Date Budget Balance %Received/
REVENUES Favl(Unfav) Expended
Water Use Charges 2,016,670.00 432,291.26 (1,584,378.74) 21.4%
Capital Recovery Charge 2,034,668.00 485,065.26 (1,549,602.74) 23.8%
Sale of Water to Linden Ponds 317,231.00 61,112.68 (256,118.32) 19.3%
Town Hydrant Fee 338,720.00 - (338,720.00) 0.0%
Hydrant&Distribution Charges 119,510.00 1,470.00 (118,040.00) 1.2%
Penalties/Interest Charges - 4,640.60 4,640.60 N/A
Water Liens Added to Taxes - 12,502.30 12,502.30 N/A
Tax Liens - 1,519.14 1,519.14 N/A
System Development Charge 30,000.00 20,000.00 (10,000.00) 66.7%
Other Revenue 30,000.00 13,550.00 (16,450.00) 45.2%
Rental/Lease Income 60,000.00 14,923.35 (45,076.65) 24.9%
Interest Income 700.00 - (700.00) 0.0%
Total:REVENUES 4,947,499.00 1,047,074.59 (3,900,424.41) 21.2%
General Expenses 2,073,666.82 424,932.44 1,648,734.38 20.5%
Debt Service 2,527,250.00 1,216,030.38 1,311,219.62 48.1%
Indirect Costs 127,231.00 - 127,231.00 0.0%
Transfer to CP Fund 265,555.63 265,555.63 - 100.0%
Total:EXPENDITURES 4,993,703.45 1,906,518.45 3,087,185.00 38.2%
NET SURPLUS/(DEFICIT) (46,204.45) (859,443.86) (813,239.41)
Budget Balancing Items:
Reserve for Encumbrances FY19 7,741.82
Retained Earnings 38,462.63
46,204.45
Town of Cohasset
Water Enterprise Fund
Revenue Actual to Budget
Three Months Ending September 30,2019
Object Description Actual Budget Fav/(Unfav)
4140 TAX LIENS REDEEMED 1,519.14 1,519.14
4170 PENALTIES AND INTEREST 4,640.60 4,640.60
4210 USAGE CHARGES 432,291.26 2,016,670.00 (1,584,378.74)
4212 CAPITAL RECOVERY FEE 485,065.26 2,034,668.00 (1,549,602.74)
4215 SALE OF WATER 61,112.68 317,231.00 (256,118.32)
4220 TOWN HYDRANT FEE - 338,720.00 (338,720.00)
4226 HYDRANT/DISTRIBUTION CHARGES 1,470.00 119,510.00 (118,040.00)
4230 WATER LIENS ADDED TO TAXES 12,502.30 - 12,502.30
4320 SYSTEM DEVELOPMENT 20,000.00 30,000.00 (10,000.00)
4320 FEES 13,550.00 30,000.00 (16,450.00)
4360 RENTALS 14,923.35 60,000.00 (45,076.65)
4820 INVESTMENT EARNINGS - 700.00 (700.00)
Total $ 1,047,074.59 $ 4,947,499.00 $ (3,900,424.41)
Town of Cohasset
Water Enterprise Fund
Revenue Actual to Prior Year
For the Three Months Ending September 30,2019
Object Description Fiscal Year 2019 Fiscal Year 2018 Inc/(Dec)
4140 TAX LIENS REDEEMED 1,519.14 - 1,519.14
4170 PENALTIES AND INTEREST 4,640.60 3,757.69 882.91
4210 USAGE CHARGES 432,291.26 529,312.15 (97,020.89)
4212 CAPITAL RECOVERY FEE 485,065.26 473,301.78 11,763.48
4215 SALE OF WATER 61,112.68 140,426.38 (79,313.70)
4220 TOWN HYDRANT FEE - - -
4226 HYDRANT/DISTRIBUTION CHARGES 1,470.00 (196.19) 1,666.19
4230 WATER LIENS ADDED TO TAXES 12,502.30 11,678.70 823.60
4320 SYSTEM DEVELOPMENT 20,000.00 22,500.00 (2,500.00)
4320 FEES 13,550.00 14,650.00 (1,100.00)
4360 RENTALS 14,923.35 13,114.74 1,808.61
Total $ 1,047,074.59 $ 1,208,545.25 $ (161,470.66)
Town of Cohasset
Water Enterprise Funds
Revenue Actual to Budget
Twelve Months Ending September 30,2019
Object Description July-Sept 2019 Oct 2018-June 2019 Total Fav/(Unfav) %Received
4140 TAX LIENS REDEEMED 1,519.14 6,109.37 7,628.51 7,628.51 #DIV/0!
4170 PENALTIES AND INTEREST 4,640.60 19,804.41 24,445.01 24,445.01 #DIV/01
4210 USAGE CHARGES 432,291.26 1,508,777.39 1,941,068.65 (75,601.35) 96.3%
4212 CAPITAL RECOVERY FEE 485,065.26 1,487,206.81 1,972,272.07 (62,395.93) 96.9%
4215 SALE OF WATER 61,112.68 242,287.18 303,399.86 (13,831.14) 95.6%
4220 TOWN HYDRANT FEE - 339,460.00 339,460.00 740.00 100.2%
4226 HYDRANT/DISTRIBUTION CHARGES 1,470.00 121,700.00 123,170.00 3,660.00 103.1%
4230 WATER LIENS ADDED TO TAXES 12,502.30 103,974.61 116,476.91 116,476.91 #DIV/01
4320 SYSTEM DEVELOPMENT 20,000.00 60,000.00 80,000.00 50,000.00 266.7%
4320 FEES 13,550.00 35,852.00 49,402.00 19,402.00 164.7%
4360 RENTALS 14,923.35 46,456.70 61,380.05 1,380.05 102.3%
4820 INVESTMENT EARNINGS - 17,199.64 17,199.64 16,499.64 2457.1%
Total $ 1,047,074.59 $ 3,988,828.11 $ 5,035,902.70 $ 88,403.70 101.8%
SUBMITTED BY Donald Piatt COMMUNITY Cohasset
FIELD REP Martin Dimunah FUND Water
RETAINED EARNINGS CALCULATION - ENTERPRISE FUND
PART
CASH 1,320,010
SUBTRACT:
CURRENT LIABILITIES, DESIGNATIONS OF FUND BALANCE
Warrants Payable 93,836
Encumbrances 7,742
Expenditures 38,463
utility liens 12,508
OTHER
TOTAL 1,167,462
PART II
RETAINED EARNINGS- UNDESIGNATED 1,631,426
SUBTRACT:
ACCOUNTS RECEIVABLE (NET)
User charges 164,323
utility liens added to taxes 27,493
debit balance user charges 272,148
OTHER
TOTAL 1,167,462
PART III
FIXED ASSETS:
DEBITS CREDITS
Total - -
FIXED ASSET VARIANCE -
REVIEWED BY: Martin D i m u n a h PLEASE SEE CERTIFICATION LETTER
DATE: 10/23/19 FOR DIRECTOR OF ACCOUNTS APPROVAL
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SIGN IN SHEET
October 29, 2019
NAME ADDRESS/COMPANY
wtbprebl Bill date: 11/01/2019
10/28/2019 Town of Cohasset WATER/SEWER PRE-BILLING REPORT Due date: 12/02/2019 Period: 2 Page 1
Current Current Arrears Arrears
-ill# Acct# Property address Property owner Water Sewer Water Sewer Interest
Cre�SL G T O T A L S
Code
Amount Accounts Bill Caption
11, 372, 100 2, 790-
4, 013, 800 1, 581
942, 978 . 96 , 599
32
942, 978 . 96 2, 599
BF 6, 450 . 00VI 58 Backflow
CA 472, 442 . 10✓ 2, 675 Capital Rec.
IM 17, 227 . 68. 304 Irrig. Meter
UU 23, 375 . 00� 75 Unmtr Unt Ch
1, 462, 473 . 74 2, 680
14, 422 . 45 49
CENTRAL Sewer: 437, 280 . 69 1, 588
Total Sewer: 451, 703 . 14 1, 637
Gn Town-owned Grinder Pump (N) : 4, 562 . 50 37 GP-North
Gc Town-owned Grinder Pump (C) : 38, 937 . 50 305 GP-Central
Total Sewer + Service: 495, 203 . 14 1, 637
-------------- --------
-------------- --------
Total Current Billing: 1, 957, 676. 88 2, 902
Credits-Water: -17, 987 . 92 126
Credits-Sewer: -16, 013 .20 144
Credits-Service: -3, 538 . 94 25
Past Due-Water: 100, 957 . 81 362
Past Due-Sewer: 83, 722 .50 289
Past Due-Service : 132, 238 .25 312
Interest-Water: 7, 765 . 55 354 (12/02/2019)
Interest-Sewer: 7, 092 .32 280 (12/02/2019)
Interest-Service: 10, 623 . 92 312 (12/02/2019)
Demand/Fees : 4, 250 . 00 140
-------------- --------
-------------- --------
Grand Total: 2, 266, 787 . 17 2, 902
No-Bills : 43
Total Accounts : 3, 249
------------------------------------
SIGNED THIS DAY OF 20______
------------------------------------
w
TOWN OF COHASSET
.^ Capital Budget Committee
' = CAPITAL IMPROVEMENT PLAN FUNDING REQUEST FORM
> onASS[i•
Fiscal Year Town Meeting jDate JAmount Requested
2021 ATM 16-Sep-19 $300,000
Instructions
Enter Fiscal Year and Annual or Special Town Meeting above and then complete all fields and answer all questions below. Please submit
one request for each capital item i.e.do not combine multiple requests into a single submission unless they cannot be procured
individual) . When complete,email the request to mlearv(@cohassetma.org.
Project Name GAC/BAC Filtration Engineering
Department/Committee lWater Department
Requester(s) JJason Federico
Email Address: jfederico@cohassetma.org Phone 781-783-5068
Number:
Replace Existing Asset? No
Project Description:(What are you requesting to build,repair or purchase?Provide an overview of the expenditure and the
department(s)you expect will use it.)
This project looks to pilot study and design a GAC/BAC filtration system for the Pond Street Water Treatment Plant. This project came from
the THM reduction study done at the WTP.
Please describe any alternatives considered.
Other alternatives were evaluated(see attached report), but based on all the factors we have determined this is the best option to provide
both the reduction in THM but also a higher quality water for other factors as well.
Grant or CPC Eligible? ❑ CPC ❑ Grant Grant source:
Project Cost?(Will this be a one time cost or multi year cost)-Please select the option. Multi Year
Implementation Cost?(Training,support,etc.)
This funding is for the pilot testing and design. Next year we will be look for funding for construction.
Employee/Dept.Responsible for Implementation? DPW-Jason Federico
O&M Recurring Cost?(Headcount,maintenance,license,etc.)
re will be a recurring estimated$280,000 for media replacement. This number will be refined during the piloting and preliminary
aesi n.
ceful Life? 1 50 years
Projects shall be prioritized based on five categories below.Please select one category.
Essential-Not mandatory but necessary to maintain essential service levels and essential assets in good repair.
Within each category above,projects shall be further prioritized based on five criteria below. Please select one weighting for each
criteriri
a..
Risk IlExtent to which project mitigates risk to public and/or occupational health and safety.
Complete-100 IV 100
Please explain rationale for this selection:
Currently the Town is meeting the DEP required levels of THM in the water system,but we want to make sure we continue to meet these
limits and reduce the existing as much as possible. In the attached report you can see in 2017 the THM level was 63 and the limit is 80.
Funding Isource and nature of funds used
Cash,lease,debt(within existing levy 50
Please explain rationale for this selection:
This project will either be funded with retained earnings cash or debt fitting into the a new rate structure.
Cash Payback JYears required for cost savings or new revenue to recover initial cost
Cash payback 15+years 25
Please explain rationale for this selection:
If the water is not adequate there would be a drastic drop in consumption. Any significant drop in consumption would a decrease in water
revenue. If the Town reached the limit the attached DEP notice would need to be sent out to all customers which could lead to a significant
issue for the Water Department.
Service Levels limpact on service levels to public
Maintains existing level of service if executed this year
Please explain rationale for this selection:
By implementing this project this year we will make sure we are doing all we can to keep the Town supplied with high quality drinking
water. Additionally an added benefit to this type of treatment is by removing a higher level of organic material from the water there will be
an improvement in the taste of the water.
Social and/or Economic Impact lincreases quality of life,commercial revenue or private property value
Significant benefit 100
Please explain rationale for this selection:
Clean drinking water very important both the to current residents quality of life,but also if the Town were to have issues with drinking
water quality that could lead to decreases in property values in town.
G14
TOWN OF COHASSET
Capital Budget Committee
CAPITAL IMPROVEMENT PLAN FUNDING REQUEST FORM
T OMASSC
Fiscal Year ITown Meeting jDate Amount Requested
2021 ATM 16-Sep-19 1$300,000
Instructions
Enter Fiscal Year and Annual or Special Town Meeting above and then complete all fields and answer all questions below. Please submit
one request for each capital item,i.e.do not combine multiple requests into a single submission unless they cannot be procured
individual) . When com fete email the re guest to mlearvCcDcohassetma.org.
Project Name ISludge Lagoon Expansion
Department/Committee lWater Department
Requesters) liason Federico
Email Address: jfederico@cohassetma.org Phone 781-783-5068
Number:
Replace Existing Asset? No
vroject Description:(What are you requesting to build,repair or purchase?Provide an overview of the expenditure and the
department(s)you expect will use it.)
This project looks to increase the sludge lagoon capacity to allow for proper de-watering times.
Please describe any alternatives considered.
No other alternative feasible.
Grant or CPC Eligible? ❑cPc ❑Grant Grant source:
Project Cost?(Will this be a one time cost or multi year cost)-Please select the option. one Year
Implementation Cost?(Training,support,etc.)
Survey and plans.
Employee/Dept.Responsible for Implementation? DPW-Jason Federico
O&M Recurring Cost? Headcount,maintenance,license etc.
,e.
50 years,eful Life?
Projects shall be prioritized based on five categories below.Please select one category.
Essential-Not mandatory but necessary to maintain essential service levels and essential assets in good repair.
f
it
hin each category above,projects shall be further prioritized based on five criteria below. Please select one weighting for each
teria.
Risk Extent to which project mitigates risk to public and/or occupational health and safety.
Complete-100 V 100
Please explain rationale for this selection:
By increasing the lagoon capacity it will allow for more complete dewatering of the sludge. This will lead to a lower cost of disposal.
Funding Isource and nature of funds used
Cash,lease,debt(within existing levy 50
Please explain rationale for this selection:
This project will either be funded with retained earnings cash or debt fitting into the a new rate structure.
Cash Payback JYears required for cost savings or new revenue to recover initial cost
Cash payback 1-7 years 100
Please explain rationale for this selection:
By not being able to dry the sludge to receiving location desired water content prior to the bags filling we may have to mix wood chips into
the sludge to offset the water content. There is both a cost to mix in the wood chips as well as adding weight to the sludge that is disposed
of on a weight basis. Additionally by having more capacity we can wait till facilities that only accept waste at certain times are ready to
receive.
Service Levels I Impact on service levels to public
Addresses current deficiency to achieve a standard level of service 100
Please explain rationale for this selection:
By increasing the lagoon size we will be able to operate as needed with no worries about future water quality concerns and weather.
Social and/or Economic Impact Increases quality of life,commercial revenue or private property value
Minimal benefit 25
Please explain rationale for this selection:
By having the larger lagoons we will be able to dispose of the sludge at the least costly amount. This will help keep the operational cost
down.
GI4 '
-! TOWN OF COHASSET
' Capital Budget Committee
=- rf CAPITAL IMPROVEMENT PLAN FUNDING REQUEST FORM
•>OM�SSC
Fiscal Year ITown Meeting Date JAmount Requested
2021 ATM 16-Sep-19 1$450,000
Instructions
Enter Fiscal Year and Annual or Special Town Meeting above and then complete all fields and answer all questions below. Please submit
one request for each capital item i.e.do not combine multiple requests into a single submission unless they cannot be procured
individual) . When com fete email the re uest to mlea cohassetma.or .
Project Name JElm Street Water Main Replacement
Department/Committee lWater Department
Requesters) Jason Federico
Email Address: J Phone
ifederico@cohassetma.org 781-783-5068
Number:
Replace Existing Asset? Yes
Project Description:(What are you requesting to build,repair or purchase?Provide an overview of the expenditure and the
department(s)you expect will use it.)
This project looks to replace the existing cast iron water main on Elm Street. The main was installed in 1886. In 2001 the pipe was cleaned
and cement lined. The 2001 project improved water quality and flow capacity of the pipe,but did not address the actual pipe structure.
There have been numerous breaks on the main recently and this project will address that issue prior to the Town paving the street.
Please describe any alternatives considered.
We have looked at pipe lining with a plastic pipe,but this would address the main line pipe issues but not issues associated with the
services and other infrastructure.
Grant or CPC Eligible? ❑CPC ❑Grant Grant source:
Project Cost?(Will this be a one time cost or multi year cost)-Please select the option. one Year
Implementation Cost?(Training,support,etc.)
Survey and plans.
Employee/Dept.Responsible for Implementation? DPW-Jason Federico
n&M Recurring Cost? Headcount,maintenance,license,etc.
nual flushing.
seful Life? 50 years
Projects shall be prioritized based on five categories below.Please select one category.
Essential-Not mandatory but necessary to maintain essential service levels and essential assets in good repair.
Within each category above,projects shall be further prioritized based on five criteria below. Please select one weighting for each
criteria.
Risk Extent to which project mitigates risk to public and/or occupational health and safety.
Complete-100 V 100
Please explain rationale for this selection:
By replacing the water main you will eliminate the water breaks that are occurring due to the fragile cast iron pipe. By not having breaks to
repair you eliminate the emergency excavations that even if completed in a cautious and correct manner can lead to property loss or
personal injury.
Funding ISource and nature of funds used
Cash,lease,debt(within existing levy 50
Please explain rationale for this selection:
This project will either be funded with retained earnings cash or debt fitting into the a new rate structure.
Cash Payback IYears required for cost savings or new revenue to recover initial cost
Cash payback 8-15 years V 50
Please explain rationale for this selection:
By replacing the water main you will eliminate the water breaks that are occurring due to the fragile cast iron pipe. By not having breaks to
repair you eliminate the emergency excavations that are costly to the Town.
Service Levels limpact on service levels to public
Maintains existing level of service if executed this year - �g
Please explain rationale for this selection:
This project not only maintains the existing level of service for the water customers but also by allowing for the road to be paved it
maintains the existing level or better level of service for vehicular,bike and pedestrian traffic.
Social and/or Economic Impact lincreases quality of life,commercial revenue or private property value
Significant benefit 100
Please explain rationale for this selection:
By completing this project it will allow for any other municipal project associated with other plans to be accomplished. It will allow the
Paving Plan to move forward. It will also allow for any project to better connect the Harbor to the Downtown area to be accomplished.
435 Williams Court,Suite 100
Baltimore,MD 21220 SYNAGRO
www synagxo.com
OCTOBER 14,2019
Woodard & Curran
Carl Hillstrom
339 King Street
Cohasset,MA 02025
Re: Proposal for PAC Residuals Management— Cohasset, MA Water Treatment Plant
Dear Carl:
Per our recent conversations and on-site surveys, Synagro Northeast,LLC ("Synagro") proposes
to assist Woodard&Curran with the removal of the non-hazardous PAC sludge ("Residuals")
generated on behalf of the Town of Cohasset,MA ("Owner") by the treatment of potable
water at its treatment plant located at 339 King Street Cohasset,MA 02025 ("Facility"). This
non-binding budgetary estimate is intended to assist with your planning and suffice until
Synagro can secure the final approvals needed for disposal and shall supercede our previous
proposal for this work.
In accordance with the Assumptions and Exceptions detailed below, Synagro proposes to
provide certain equipment and labor resources required to process the Residuals on site and load
the prepared material into Synagro provided transportation equipment. Synagro further
proposes to haul the the Owner's Residuals to a properly permitted destination for disposal.
These services are collectively and hereafter referred to as the"Work".
Under the direction of Synagro's Project Manager, our operational plan provides for bulking the
Residuals currently contined in the larger, darker-colored geofabric bag in place using corn cob
media. Once the augmented Residuals are deemed to pass the paint filter test and suitable for
transportation, the loaded trailers will be hauled to a properly permitted receiver by Synagro's
subcontacted haulers. We strongly recommend that this work be planned before colder weather
when such conditions will impede handling efficiency.
Pricing:
• The Work
o Synagro Facility (C'I)............................................................... $176.00 per wet ton
o Landfill (ME)............................................................................$264.00 per wet ton
YOUR PARTNER FORA CLEANER,GREENERWORLD
Woodard and Curran—Cohasset,MA
October 14, 2019
Page 2
Under our operational plan, Synagro reasonably estimates that the combined material (Residuals
and bulking agent) will produce approxirnatley 1,389 wet tons of Residuals to be managed. Our
best estimate of the total project cost is $244,464 if directed to our CT facility. Otherwise, our
best estimate of the total project cost is $366,696 if directed to our ME landfill partner. It now
appears likely that we will have to collect another sample for analysis to secure final regulatory
approval. We'd like to schedule another visit to your facility at your earliest convenience.
The amount processed and removed will depend of many factors which may or may not be
foreseeable by Synagro or the Owner and Synagro's projections relative to total cost of the Work
described herein are offered as estimates merely for the convenience of Woodard and Curran
and the Owner. Final project cost may vary depending on conditions encountered in the
fulfillment of the services requested and agreed to.
Assumptions and Exceptions:
• The Owner will be responsible for providing a suitable worksite and staging/decant area
for Synagro's end dump trailers,i.e., firm and stable ground sufficient to avoid our
equipment becoming mired at the Facility.
• Synagro personnel intend to work full days as weather and safety conditions allow. An
"Operating Day" at the Facility is defined as a single daily shift of up to twelve (12)
contiguous hours, five (5) days per week(Monday-Friday). Synagro's proposal assumes
that the Owner will provide uninterrupted ingress and egress to the worksite during all
daylight hours.
• Synagro will require cooperation from the Owner to secure all permitting and approvals
necessary to facilitate management and disposal of Owner's Residuals. Specifically, the
Owner will be responsible for certifying that the Residuals are non-hazardous.
• Synagro will not be responsible for cosmetic restoration of any worksite after
completion of the work.
• The Owner will be responsible for the disposal of any material collected by Synagro
from the Lagoon,but not accepted by any receiver. Synagro will certainly assist the
Owner with any such disposal,if possible.
Measurement& Payment:
• Landfilled Residuals—Synagro will calculate Residuals quantities based on "weigh
tickets" collected for loaded trailers.
• Synagro will maintain a record of the weights of the Residuals removed from the Facility
for the purpose of records management and invoicing.
�1
YOUR PARTNER FORA CLEANER,GREENERWORLD
Woodard and Curran—Cohasset,MA
October 14, 2019
Page 3
• Synagro will invoice the Owner for all work on a monthly basis or at the conclusion of
the project,which every comes first.
• Synagro's terms are Net 30 days.
Our proposal is delivered in good faith and we are prepared to enter into a mutually acceptable
contract. Please note that this proposal is based on Synagro's standard terms and conditions and
shall be strictly non-binding upon Synagro until all parties negotiate and execute a binding
contract. This proposal shall not obligate Synagro to negotiate an agreement and any of the
terms of the contract shall be subject to Synagro's approval, at its discretion.
We appreciate the opportunity to submit this proposal for your consideration and look forward
to the opportunity to provide our services. Should you have any questions,please contact me at 757-
323-6688.
Sincerely,
fi�w gmeee m
Jim Henderson
Regional Sales Director
YOUR PARTNER FORA CLEANER,GREENERWORLD
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l� TETRA TECH September 2019
TOWN OF COHASSET—TRIHALOMETHANES REMOVAL EVALUATION
CONCEPTUAL OPINIONS OF PROBABLE CONSTRUCTION AND OPERATING COSTS
Description
Filtration within Bear Hill within Bear Hill
AND Scituate Hill OR
Tanks Tanks
Construction Cost Opinions
Construction Cost Opinion ($)1 $2,000,000 $1,600,000 $800,000
Engineering (20%) $300,000 $238,000 $100,000
Construction Cost Opinion with $2,300,000 $1,800,000 $900,000
Engineering
Unit Construction Cost Opinion $1.15/gal $0.90/gal $0.45/gal
($/gal)2
Operating Cost Opinions
Operating Cost Opinion ($/yr) $280,000 $125,000 $62,500
Total Cost Opinion
Amortized Construction Cost $177,000 $138,000 $61,500
Opinion ($/yr)3
Operating Cost Opinion ($/yr) $280,000 $125,000 $62,500
Total Annual Cost Opinion ($/yr) $457,000 $263,000 $124,000
Total Unit Cost Opinion ($/1,000 $1.55 $0.90 $0.42
gal)4
1. Construction cost opinions include contractor overhead and profit (15%), general requirements,
mobilization, and bonding (7%), and contingency (30%).
2. Unit construction cost opinion is based on a 2.0 MGD treatment capacity.
3. Amortized construction costs were developed based on a 4.5% interest rate over a 20-year period.
4. Total Amortized Cost=Amortized Construction Cost+Operating Cost/Water Production, in 1,000
gallons. Based on 0.81 MGD average demand.
The GAC/BAC operating cost opinions were developed according to the following components
and assumptions:
• Media replacement was based on a carbon usage rage of 0.48 Ibs/1,000 gallons treating
an average operating flow of 810,000 gpd year-around. The carbon usage rate was
estimated by Calgon Carbon using their TOC breakthrough models and conservatively
assumes a maximum inlet TOC of 6.5 mg/L. Considering the seasonal variation in the
TETRA TECH
Town of Cohasset i Trihalomethanes Removal Evaluation
OTETRA TECH September 2019
TOC, the GAC media could be operated in biological mode during the winter months and
in turn help reduce operating costs by at least $50,000/year.
• Transfer pumping at$0.17/kwh and average flow.
• Miscellaneous maintenance costs assumed 2% of capital subtotal costs.
• Based on discussions with MassDEP, operations staffing requirements are not
anticipated to be impacted; thus, additional labor costs were not included.
The Spray Aeration operating cost opinions were developed according to the following
components and assumptions:
• Power consumption costs were based on the Medora Corporation's GridBee Spray
Nozzle TTHM Removal system (spray nozzles, blower, and tank mixer) sized for 2.0 MGD
and operating continuously in both tanks. Continuous operation was assumed to
provide a conservative estimate; however, the systems could be optimized for reducing
power usage, particularly during the winter season.
• Electrical unit cost of$0.17/kwh.
• Miscellaneous maintenance costs assumed 2% of capital subtotal costs.
• Based on discussions with MassDEP, operations staffing requirements are not
anticipated to be impacted; thus, additional labor costs were not included.
TETRA TECH
Town of Cohasset 2 Trihalomethanes Removal Evaluation
� •�- Commissioners
0.1
0 �" Cohnsset Water RolfN. G'esteb
� - D E P A R T M E N T Leonora C. Jenkins
John W. Steinmetz
CGIFIASSrT /(dr !1(fi Wwffw�s4/GVG 1950
BOARD OF WATER COMMISSIONERS
Tuesday, November 19,2019
8:30 AM— 10:30 AM
Water Treatment Plant—339 King Street
AGENDA
8:30—8:45 Interconnect Meeting Linden Ponds/Aquarion Water
8:45 —9:00 Rich Beal—A.W. Perry, Inc. —Water Needs Hingham Development
9:00—9:15 Ongoing Projects
• Water Treatment Plant Roof
• T-Mobil Tank Lease RFP
• Dam Maintenance
• Sludge Removal
• LED Lighting Upgrade
• Facilities Study
• Main Breaker Replacement Treatment Plant
9:15 —9:45 Rate Study—Mike Schrader, Tighe & Bond
9:45 — 10:00 Financials—Don Piatt
10:00— 10:30 Commission Comments
• Rates for Development 390 C J Cushing Highway
• Mass DOT Meeting—Route 3A Water Main
• Review/Approve: Warrants/Minutes/Abatements
Topics not reasonably anticipated by the chair 48 hours in advance of the meeting
Discussions during meetings should always be courteous and respectful and, should be confined to the
subject under consideration. Statements and questions should be directed to the chair, who will ask the
appropriate person(s) to respond. This meeting will be recorded as an official record. Ifyou wish to
record the meeting in any manner,you must advise the chair prior to the start of the meeting. Comments
and copies of documents used in a presentation must be provided to the Water Board staff as part of the
official record.
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 www.cohassetma.org
SIGN IN SHEET
November 19, 2019
NAME ADDRESS/COMPANY
���r;� ����, ,coos��� �► g a �ii� fir', •7 s`'cl Z �3r,C�
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_ .
CohnssetWaterCommissioners
Rolf N. Giesteb
D E P A R T M E N T Leonora C. Jenkins
ate..
T COHASSET
o —I o &7*ff the Corirjrrr&&Y Since 1950 John W. Steinmetz
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
Tuesday, November 19, 2019 @ 8:30 am
Members Present: Rolf Gjesteby, Chairman
Leonora Jenkins, Vice-Chairman
John Steinmetz, Clerk
Recording Secretary: Brenda Douglas
Guests Present: Joe Geary, Carl Hillstrom, Jason Federico, John Amonte, Rich Beal,
Mike Schrader from Tighe & Bond, Joe Hamilton, Don Piatt, Brian Joyce, Kristen Arute
(388 Gardner Street, Hingham)
Rolf made a motion to open meeting at 8:30, seconded by Lee, all in favor.
Interconnect Meeting with Linden Ponds & Aquarion Water
No one from Aquarion Water attended. John Amonte reported that the next project is 2
years out which is the assisted living facility. John asked about the reading from Linden
Ponds. Carl said that the readings have been coming through. Lee asked about the true
up. Carl said we owe approximately 2.2 million and will true up by the end of the year.
There was then a discussion about how far along Hingham is in taking over Aquarion
Water Company.
Rich Beal from A.W. Perry, Inc. —Water Needs Hingham Development
Mr. Beal started his presentation by explaining a little bit about his company, and some
of the properties that they own. Derby Streets, S. Shore Park are owned also on the
Route 3 corridor as far as Plympton. He told the board about all the assets of his
company. They are planning on developing more in Hingham. The biggest challenge is
the infrastructure in the South Hingham Area exit 15 @ Derby Street. He has spoken
with Aquarion, MWRA and even Weymouth. In speaking with a State Senator, he stated
Cohasset may be able to assist in selling water for their development. Lee explained that
Cohasset does have some restrictions. John asked if Linden Ponds has anything to do
with the restrictions and it is a separate contract with the state. Carl explained that under
the water management we have a specific amount we can sell to Linden Ponds. Jason
said that the water management act would have to be amended, Linden Ponds will not
give back what they have contracted. The projections are 120-180,000 gallons a day.
Carl said it would have to go through engineering to see if it is even feasible. John
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
explained that the board would be in favor, but it would need to go through W&C and
town engineers. Jason said this could be put into the 20-year projection. Rich said they
need to go to town meeting due to the property being industrial and wanting to make it
recreational and domestic. John asked that Mr. Beal, Jason and Joe Geary exchange
cards.
Water Treatment Plant Roof—Jason is recommending going with the reliable $218,500
with a 20-year standard rubber roof. Same as what is up there today. Jason says it is
more than adequate. Notice of award today, Lee made a motion to accept the alternative
2nd by Rolf, All in favor.
T-Mobil Tank Lease RFP—This is on hold till January 1 st due to complications and costs
with Sprint merger. There was a discussion about Holly Hill Farm possibly allowing a
tower on their property for Verizon. This would help with some of the the dead zone
issues along the water.
Dam Maintenance—They should be complete with crack repairs by the end of the week.
Final mowing should be done in December.
Sludge Removal—Removal has begun today. This will be done annually for now on.
LED Lighting Upgrade— Still at the schools. This will be scheduled after the boilers are
done at the school.
Facilities Study—Jason is currently working on the RFP for the facilities study.
Main Break Replacement at Treatment Plant—Joe explained that there was an issue a
year ago when power was lost and did not come back properly. This is the original
equipment. EESCO was contacted they will be here on Friday with electrical engineer
from Woodard& Curran in Portland. There will be no charge from the contractor for the
site visit.
Rate Study, Mike Schrader of Tighe & Bond—Alt A maintains existing rate with an
increase each year. Alt B would modify fee structure and maintain existing tiers. Alt C
maintain existing fee structure revise usage tiers. Mike then discussed a 3rd tier rate.
John would like to keep the rate the same and just increase the Capital Recovery, rename
this to Base Rate, and increase a certain percentage each year.
Financials—Don Piatt,
The meeting ran long Don did a quick overview of revenues and had to leave to go to
another meeting.
Abatements—American Legion, 98 Summer Street—Joe Hamilton spoke to the board on
behalf of the Legion. They had their ice machine let go and the water was going into a
drain with no evidence that it was leaking. Rolf made a motion to approve abatement in
the amount of$1,594.00,this was 2°d by Lee all in favor.
Motion made by John to approve October 29, 2019 meeting notes, this was 2"d by Lee all
in favor.
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
390 C J Cushing Highway System Development Charge—Nothing to report, still have
not received any updated plans.
Mass DOT Meeting Route 3A Water Main work slated for 2023. Brian met with the
state last week, spring of 2023 is when they plan on starting the paving/construction on
3A. They have agreed to put in our water main replacement with their bid. Jason will
pull tie cards and get to State,he will review with Brendan before forwarding.
Construction would be from Beechwood to Scituate line.
Next Meeting is scheduled for Tuesday, December 17, 2019 @ 8:30. John made a
motion to adjourn the meeting at 10:56 am this was 2nd by Rolf, all in favor.
Respectfully Submitted,
Brenda Douglas, Recording Secretary
Approved By: `�`xl� Date: f / 1-2 v /y
Cohasset Board of Water Commissioners
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
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Town of Cohasset
Water Enterprise Fund
Budget to Actual
October 31, 2019
Budge Year To Date Budget Balance % Received/
REVENUES Fav/(Unfav) Expended
Water Use Charges 2,016,670.00 441,753.17 (1,574,916.83) 21.9%
Capital Recovery Charge 2,034,668.00 501,969.70 (1,532,698.30) 24.7%
Sale of Water to Linden Ponds 317,231.00 136,686.22 (180,544.78) 43.1%
Town Hydrant Fee 338,720.00 - (338,720.00) 0.0%
Hydrant& Distribution Charges 119,510.00 1,470.00 (118,040.00) 1.2%
Penalties/Interest Charges - 5,292.89 5,292.89 N/A
Water Liens Added to Taxes - 12,502.30 12,502.30 N/A
Tax Liens - 4,328.14 4,328.14 N/A
System Development Charge 30,000.00 30,000.00 - 100.0%
Other Revenue 30,000.00 14,325.00 (15,675.00) 47.8%
Rental/Lease Income 60,000.00 19,925.50 (40,074.50) 33.2%
Interest Income 700.00 - (700.00) 0.0%
Total : REVENUES 4,947,499.00 1,168,252.92 (3,779,246.08) 23.6%
General Expenses 2,073,666.82 565,736.96 1,507,929.86 27.3%
Debt Service 2,527,250.00 1,216,030.38 1,311,219.62 48.1%
Indirect Costs 127,231.00 127,231.00 - 100.0%
Transfer to CP Fund 265,555.63 265,555.63 - 100.0%
Total : EXPENDITURES 4,993,703.45 2,174,553.97 2,819,149.48 43.5%
NET SURPLUS/(DEFICIT) (46,204.45) (1,006,301.05) (960,096.60)
Budget Balancing Items:
Reserve for Encumbrances FY19 7,741.82
Retained Earnings 38,462.63
46,204.45
Town of Cohasset
Water Enterprise Fund
Revenue Actual to Budget
Four Months Ending October 31, 2019
Object Description Actual Budget Fav/(Unfav)
4140 TAX LIENS REDEEMED 4,328.14 - 4,328.14
4170 PENALTIES AND INTEREST 5,292.89 - 5,292.89
4210 USAGE CHARGES 441,753.17 2,016,670.00 (1,574,916.83)
4212 CAPITAL RECOVERY FEE 501,969.70 2,034,668.00 (1,532,698.30)
4215 SALE OF WATER 136,686.22 317,231.00 (180,544.78)
4220 TOWN HYDRANT FEE - 338,720.00 (338,720.00)
4226 HYDRANT/DISTRIBUTION CHARGES 1,470.00 119,510.00 (118,040.00)
4230 WATER LIENS ADDED TO TAXES 12,502.30 - 12,502.30
4320 SYSTEM DEVELOPMENT 30,000.00 30,000.00 -
4320 FEES 14,325.00 30,000.00 (15,675.00)
4360 RENTALS 19,925.50 60,000.00 (40,074.50)
4820 INVESTMENT EARNINGS - 700.00 (700.00)
Total $ 1,168,252.92 $ 4,947,499.00 $ (3,779,246.08)
Town of Cohasset
Water Enterprise Fund
Revenue Actual to Prior Year
For the Four Months Ending October 31, 2019
Object Description Fiscal Year 2019 Fiscal Year 2018 Inc/(Dec)
4140 TAX LIENS REDEEMED 4,328.14 4,034.53 293.61
4170 PENALTIES AND INTEREST 5,292.89 4,803.59 489.30
4210 USAGE CHARGES 441,753.17 555,271.03 (113,517.86)
4212 CAPITAL RECOVERY FEE 501,969.70 488,092.10 13,877.60
4215 SALE OF WATER 136,686.22 174,267.45 (37,581.23)
4220 TOWN HYDRANT FEE - - -
4226 HYDRANT/DISTRIBUTION CHARGES 1,470.00 (196.19) 1,666.19
4230 WATER LIENS ADDED TO TAXES 12,502.30 11,804.41 697.89
4320 SYSTEM DEVELOPMENT 30,000.00 22,500.00 7,500.00
4320 FEES 14,325.00 15,775.00 (1,450.00)
4360 RENTALS 19,925.50 17,508.72 2,416.78
Total $ 1,168,252.92 $ 1,293,860.64 $ (125,607.72)
Town of Cohasset
Water Enterprise Funds
Revenue Actual to Budget
Twelve Months Ending October 31,2019
Object Description July-Oct 2019 Nov 2018-June 2019 Total Budget Fav/(Unfav) %Received
4140 TAX LIENS REDEEMED 4,328.14 2,074.84 6,402.98 6,402.98 N/A
4170 PENALTIES AND INTEREST 5,292.89 18,758.51 24,051.40 24,051.40 N/A
4210 USAGE CHARGES 441,753.17 1,482,818.51 1,924,571.68 2,016,670.00 (92,098.32) 95.4%
4212 CAPITAL RECOVERY FEE 501,969.70 1,472,416.49 1,974,386.19 2,034,668.00 (60,281.81) 97.0%
4215 SALE OF WATER 136,686.22 208,446.11 345,132.33 317,231.00 27,901.33 108.8%
4220 TOWN HYDRANT FEE - 339,460.00 339,460.00 338,720.00 740.00 100.2%
4226 HYDRANT/DISTRIBUTION CHARGES 1,470.00 121,700.00 123,170.00 119,510.00 3,660.00 103.1%
4230 WATER LIENS ADDED TO TAXES 12,502.30 103,848.90 116,351.20 - 116,351.20 N/A
4320 SYSTEM DEVELOPMENT 30,000.00 60,000.00 90,000.00 30,000.00 60,000.00 300.0%
4320 FEES 14,325.00 34,727.00 49,052.00 30,000.00 19,052.00 163.5%
4360 RENTALS 19,925.50 42,062.72 61,988.22 60,000.00 1,988.22 103.3%
4820 INVESTMENT EARNINGS - 17,199.64 17,199.64 700.00 16,499.64 2457.1%
Total $ 1,168,252.92 $ 3,903,512.72 $ 5,071,765.64 $ 4,947,499.00 $ 124,266.64 102.5%
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Brenda Douglas
Irom: Lee Jenkins <leej198@gmail.com>
Sent: Friday, November 1, 2019 8:33 AM
To: Rolf Gjesteby;John Steinmetz; Brenda Douglas;Jason Federico
Subject: Fwd:A.W. Perry, Inc.
We need to decide on the time for his presentation.
Sent from my iPad
Begin forwarded message:
From: "Richard P. Beal" <rbeal@awperry.com>
Date: November 1, 2019 at 7:46:53 AM EDT
To: Lee Jenkins<leei198@gmail.com>
Subject: RE:A.W. Perry, Inc.
Ms.Jenkins:
Thank you for your prompt response. I would be happy to appear on November 19th at 8:30 am. I
appreciate you putting me on the agenda. Will you please confirm the location.
I will bring copies of our proposed master plan, along with information on required flows.
I look forward to meeting you in person.
Enjoy the weekend.
Rich
Richard Beal/rbeal .awpegy.com/617.542.3164
From: Lee Jenkins<leei198@gmail.com>
Sent:Thursday, October 31, 2019 9:28 PM
To: Richard P. Beal<rbeal@awperry.com>
Subject: Re:A.W. Perry, Inc.
Dear Mr. Beal,
Thank you for contacting me.
I am one of three elected members of the Cohasset Water Commission, currently the Vice Chair.
During a recent meeting with the Senator, knowing our water sales in Hingham, he mentioned your
possible water needs. I brought this up during our last Commission meeting and we are interested in
pursuing discussions with you.
Our next scheduled meeting is Tuesday, November 19. We usually begin at 8:30A and would be happy
to include you on our agenda if it is convenient for you.
Please let me know your availability for that date.
Sincerely,
Lee Jenkins
Sent from my iPad
On Oct 31, 2019, at 4:11 PM, Richard P. Beal<rbeal@awperry.com>wrote:
Dear Ms.Jenkins:
I would like to take this opportunity to introduce our firm,A.W. Perry, Inc (AWP). AWP
is a privately held commercial real estate company, involved with ownership,
management, and development in the Greater Boston area. We are headquartered in
Boston, but have a portfolio of assets and raw land in the route 3 corridor, and have an
office in Hingham at South Shore Park.
We are in the process of master planning our holdings in Hingham, and are working to
address infrastructure requirements for development/redevelopment of our
property. Through our conversations with the Town of Hingham and Sen. Patrick
O'Connor's office, it was recommended I connect with you to discuss our planning, and
our water needs.
I would appreciate the opportunity to meet with you, and provide additional details of
our planning to date.
If you could suggest some days/times that are convenient for you, I will be happy to
accommodate your schedule.
Please do not hesitate to contact me with any questions.
Thank you,
Rich Beal
Richard P. Beal
President
<image001.jpg>
Office: 617.542.3164
Email: rbeal awperry.com
20 Winthrop Square, Boston, MA 02110
V; hl o,Por Drab s isw www.awperry.com
2
z Commissioners
V-n Cohasset Water RolfN. Gjesteby
of
D E P A R T M E N T Leonora C. Jenkins
John W. Steinmetz
jOCO"A55CT 0' SO*; C#MU#W Since 1950
BOARD OF WATER COMMISSIONERS
Tuesday, December 17,2019
8:30 AM—9:45 AM
Water Treatment Plant—339 King Street
AGENDA
8:30— 8:40 Public Comments
8:40—8:50 Aaron River Reservoir Graffiti— Sue Cunningham
8:50—9:15 Ongoing Projects
• Water Treatment Plant Roof
• Dam Maintenance
• Sludge Removal
• LED Lighting Upgrade
• Facilities Study
• Main Breaker Replacement Treatment Plant
• THM Results
• Rate Study Update
• System Development Fee—390 C J Cushing Hwy
• Route 3A Water Main Replacement—Mass DOT
9:15 —9:30 Financials—Don Piatt
9:30—9:35 Abatement/Warrants/Minutes
9:35 —9:45 Commission Comments
Topics not reasonably anticipated by the chair 48 hours in advance of the meeting
Discussions during meetings should always be courteous and respectful and, should be confined to the
subject under consideration. Statements and questions should be directed to the chair, who will ask the
appropriate person(s) to respond This meeting will be recorded as an official record. Ifyou wish to
record the meeting in any manner,you must advise the chair prior to the start of the meeting. Comments
and copies of documents used in a presentation must be provided to the Water Board staff as part of the
official record.
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 www.cohassetma.org
e
Commissioners
_�_ Cohassetwater° `{ ^"""' Rolf N. Gjesteby
D E P A R T M E N T Leonora C. Jenkins
roc��OHAS E?° ' John W. Steinmetz
N.%1 Se7*ff the Co=XW Since 1950
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
Tuesday, December 17, 2019 @ 8:30 am
Draft
Members Present: Rolf Gjesteby, Chairman
Leonora Jenkins, Vice-Chairman
John Steinmetz, Clerk
Recording Secretary: Brenda Douglas
Guests Present: Joe Geary, Carl Hillstrom, Jason Federico, Sue Cunningham, Sam
Wakeman, Brian Joyce
John made a motion to open meeting at 8:30, seconded by Lee, all in favor.
Public Comment
No Public Comment
Aaron River Reservoir Graffiti
Sue Cunningham came in to discuss with the board the condition of the reservoir. She
cleans what she can, but what she can't do is remove the graffiti. She has been doing this
for years. Sue would like to connect with the community about cleanup of the area. She
would like to do this as a community cleanup, possibly on Earth Day. Lee explained that
she for 2 years has been reaching out to have help cleaning up the wellfield area. John
wanted to know what exactly she would like from the board. Sue would like to do a
presentation to the kids with lots of pictures. She would like to involve the senior class
and get something done in the spring. Jason said there are safety issues, even the
contractor we just had out there said there were dangers. Sue said she would just look at
the areas of the rocks and trees where there would be no danger issues. The board would
love to see the area cleaned up. She would like to be guided on how to proceed with this.
Jason suggested that Sue reach out to him and he may be able to spear head tying into the
North and South River Watershed Association. Samantha Woods would be the contact
through them.
Water Treatment Roof
Contracts been signed waiting for submittals. Jason said they are looking at a start date
in spring.
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
Dam Maintenance
The cracks in the dam have been repaired, still waiting for clearing to be completed.
Only thing left is the fish ladder repairs. Phase 1 inspection was completed yesterday.
Sludge Removal
1200 tons removed, which was what was removed in 2017 still 300 ton to be removed.
Still money left in the budget to finish removal in the spring. It was agreed that a 3rd
sludge lagoon is needed. Lee wanted to know why there is so much more sludge. This is
due to higher organics and better removal. Carl explained that we are still waiting on the
water withdrawal permit to be issued before proceeding with any changes.
LED Lighting
The lighting replacement will begin this week and should only take a couple of days to
complete.
Facilities Study
Jason is 70% complete with the RFP, he will bring to next meeting for the board to
review.
Main Breaker Replacement Treatment Plant
Joe said that preliminary work is complete. A preliminary quote for$19,750 was
supplied by Woodard & Curran, there would also be some engineering costs and also a
look at automatic switch quote. This needs to be replaced due to issues with the plant
going from generator to National Grid power. This is original equipment and needs to be
replaced.
THM Results
Very high results again in November. John said that is unusual for this time of year and
Carl agreed, but Carl said that the organics are still very high. Carl needs to report an
EOL report to the DEP. This is not a town wide notification at this point. Carl also told
the board that DEP is moving forward with PFAS testing. The guideline would be 20
PPT (parts per trillion). Right now, the level is at 70, this would be reduced to 20.
Aquarion tested our water at Whitney Crossing, which resulted at 12 PPT. Proceeding
with the GAC will assist in the removal or lowering of PFAS. Testing will be done here
and at Ellms Meadow. Jason wanted to know if the effluent of the sludge lagoon should
be tested as well. Carl foresees testing on sludge in the future.
Lee asked about the lead & copper testing for the properties that had high levels of lead.
130 Beach Street was tested again at the kitchen sink and came back as Not Detected.
They are not planning on replacing the other fixtures. Fairoaks was looking for a
plumber to replace all his fixtures but has not reported back that this has been done.
Jason will get a price for putting in the pilot study for PFAS.
Rate Study Update
Mike Schrader will get a report to the board shortly. Sam Wakeman had concerns about
the rate study. It has been stated that the Capital Recovery Charge would go away once
the debt rolls off. He suggested that this would be a permanent charge and give a list of
the upcoming projects. The board informed him that the name of the charge will be
changing.
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
Linden Ponds agreement—October 2023 the agreement will expire. John wanted to
know if there was a clause in the contract that if someone else takes over that they cancel.
John will review the contract for the next meeting. Rolf wanted to know how much
water was still owed to Hingham, Carl said 2.5 million. We are maxing out on how much
we can send to Hingham.
System Development Fee 390 C J Cushing Highway
Jason asked Donald Stasko for the flow data which he did receive. Jason updated some
of the information and recalculated. The total connection fee would be $104,175.00.
Rolf made a motion to use the guidelines submitted by Jason 2nd by Lee. Brenda will
send a letter out to Mr. Stasko requesting updated plans and a check.
John had to leave the meeting early due to a family issue.
Route 3A Water Main Replacement(Mass DOT)
Jason reported that he will be supplying tie cards to the contractor. We will hand draw
what we need for service connections,this would be at no cost. This would be included
in the package for bid. With the state doing it the board will not have to pay for paving.
Financial
Don was unable to attend the meeting due to a conflict. Lee thought Don stated the
conflict was due to the Sewer Mtg but that had to be rescheduled till the 18t". The board
reviewed Don's reports. Lee found on Facebook the schedule for the budget that was
supposed to have been sent to all depts on Nov 26 and warrant calendar deadlines that
had never been sent to us. It appeared by the schedule that Selectman Kevin McCarthy
posted that our budget/warrant articles are due on Thursday this week. Jason said that the
lagoons piloting & engineering for activated carbon and Elm Street water main
replacement have already been put in for. The board will be unable to do a final budget
until the rate study has been complete, and even then, the board will probably have to
have a backup budget in case it does not pass at Town Meeting.
Lee asked if Carl thought that the Sludge line item should remain at$125K this was
agreed upon. Dam maintenance, system maintenance, extraordinary maintenance will
need to be looked at based on what the rate study shows.
There was a lengthy conversation about Milfoil, and if it should be harvested again next
year. It seems to have caused high organics,there may be a possibility that the milfoil
was acting as a filter, but no way of knowing. Lee suggested vacuuming the silt from in
front of the intake again as we did a few years ago to keep the intake as clean as possible.
Carl said that in prior years that did not disrupt the treatment process. Jason suggested
using this year's budget to get the new benthic barrier and possibly weed removal from in
front of intake via vacuum. The budget line item will be reduced to $50K chemical will
increase to $225K. Engineering will be increased to $70,000. Sludge will remain the
same. Lee said that we will need to get the debt service for next year as well.
Abatements/Warrants/Minutes
Rolf made a motion to approve the November 19, 2019 meeting notes, this was 2nd by
Lee, all in favor.
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
Mr. O'Malley attended the meeting late to ask the board to consider abatement of his
11/1/19 water bill. He had a significant increase in the last quarterly bill to exceed $800.
He thought that it might be due to an old toilet leaking. Rolf explained that the board
Does not grant abatements for leaking toilets. The board would like the Water
Department to go back out and datalog the meter. They will review this again at the
January meeting.
Sam said if the board is ready,they can come to the Tuesday, January 6th Capital Budget
meeting. Sam stated that the board is concerned and wants to make sure that the Water
Department doesn't go back to 2007-2008 when there were no operating budget monies
to cover expenses. Rolf assured Sam that the Water Department budget is sound, and the
monies are clearly available to cover the expenses. Lee reminded him that part of that
problem was the school not paying their bills &the town not paying hydrant fees which
over time caused a deficit.
Joe notified the board that a new Area Manager has been hired to cover Cohasset his
name is Fred Rogers. He has 20+years' experience in the water industry. He resides in
Connecticut but looking to relocate.
Next Meeting is scheduled for Tuesday, January 21, 2020 @ 8:30. Rolf made a motion
to adjourn the meeting at 10:44 am this was 2nd by Lee, all in favor.
Respectfully Submitwv,
Brenda Douglas, c ding etary
Approved By Date:
? Z�
o Steinmetz, Clerk
ohasset Board of Wate ommis ioners
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
.(0^. pAP
wz Commissioners
Cohnsset Water
Rolf N. G'esteb
V
D E P A R T M E N T Leonora C. Jenkins
awff W Since 1950 John W. Steinmetz
t�ae
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
Tuesday, (November 19) December 17, 2019 @ 8:30 am
Draft
Members Present: Rolf Gjesteby, Chairman
Leonora Jenkins, Vice-Chairman
John Steinmetz, Clerk
Recording Secretary: Brenda Douglas
Guests Present: Joe Geary, Carl Hillstrom, Jason Federico, Sue Cunningham, Sam
Wakeman, Brian Joyce
John made a motion to open meeting at 8:30, seconded by Lee, all in favor.
Public Comment
No Public Comment
Aaron River Reservoir Graffiti
Sue Cunningham came in to discuss with the board the condition of the reservoir. She
cleans what she can, but what she can't do is remove the graffiti. She has been doing this
for years. Sue would like to connect with the community about cleanup of the area. She
would like to do this as a community cleanup, possibly on Earth Day. Lee explained that
she for 2 years has been reaching out to have help cleaning up the wellfield area. John
wanted to know what exactly she would like from the board. Sue would like to do a
presentation to the kids with lots of pictures. She would like to involve the senior class
and get something done in the spring. Jason said there are safety issues, even the
contractor we just had out there said there were dangers. Sue said she would just look at
the areas of the rocks and trees where there would be no danger issues. The board would
love to see the area cleaned up. She would like to be guided on how to proceed with this.
Jason suggested that Sue reach out to him and he may be able to spear head tying into the
North and South River Watershed Association. Samantha Woods would be the contact
through them.
Water Treatment Roof
Contracts been signed waiting for submittals. Jason said they are looking at a start date
in spring.
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
Dam Maintenance
The cracks in the dam have been repaired, still waiting for clearing to be completed.
Only thing left is the fish ladder repairs. Phase 1 inspection was completed yesterday.
Sludge Removal
1200 tons removed, which was what was removed in 2017 still 300 ton to be removed.
Still money left in the budget to finish removal in the spring. It was agreed that a 3`d
sludge lagoon is needed. Lee wanted to know why there is so much more sludge. This is
due to higher organics and better removal. Carl explained that we are still waiting on the
water withdrawal permit to be issued before proceeding with any changes.
LED Lighting
The lighting replacement will begin this week and should only take a couple of days to
complete.
Facilities Study
Jason is 70% complete with the RFP, he will bring to next meeting for the board to
review.
Main Breaker Replacement Treatment Plant
Joe said that preliminary work is complete. A preliminary quote for$19,750 was
supplied by Woodard& Curran, there would also be some engineering costs and also a
look at automatic switch quote. This needs to be replaced due to issues with the plant
going from generator to National Grid power. This is original equipment and needs to be
replaced.
THM Results
Very high results again in November. John said that is unusual for this time of year and
Carl agreed, but Carl said that the organics are still very high. Carl needs to report an
EOL report to the DEP. This is not a town wide notification at this point. Carl also told
the board that DEP is moving forward with PFAS testing. The guideline would be 20
PPT (parts per trillion). Right now, the level is at 70,this would be reduced to 20.
Aquarion tested our water at Whitney Crossing, which resulted at 12 PPT. Proceeding
with the GAC will assist in the removal or lowering of PFAS. Testing will be done here
and at Ellms Meadow. Jason wanted to know if the effluent of the sludge lagoon should
be tested as well. Carl foresees testing on sludge in the future.
Lee asked about the lead& copper testing for the properties that had high levels of lead.
130 Beach Street was tested again at the kitchen sink and came back as Not Detected.
They are not planning on replacing the other fixtures. Fairoaks was looking for a
plumber to replace all his fixtures but has not reported back that this has been done.
Jason will get a price for putting in the pilot study for PFAS.
Rate Study Update
Mike Schrader will get a report to the board shortly. Sam Wakeman had concerns about
the rate study. It has been stated that the Capital Recovery Charge would go away once
the debt rolls off. He suggested that this would be a permanent charge and give a list of
the upcoming projects. We informed him that the name of the charge will be changing.
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
Linden Ponds agreement—October 2023 the agreement will expire. John wanted to
know if there was a clause in the contract that if someone else takes over that they cancel.
John will review the contract for the next meeting. Rolf wanted to know how much
water was still owed to Hingham, Carl said 2.5 million. We are maxing out on how much
we can send to Hingham.
System Development Fee 390 C J Cushing Highway
Jason asked Donald Stasko for the flow data which he did receive. Jason updated some
of the information and recalculated. The total connection fee would be $104,175.00.
Rolf made a motion to use the guidelines submitted by Jason 2❑d by Lee. Brenda will
send a letter out to Mr. Stasko requesting updated plans and a check.
John had to leave the meeting early due to a family issue.
Route 3A Water Main Replacement(Mass DOT)
Jason reported that he will be supplying tie cards to the contractor. We will hand draw
what we need for service connections,this would be at no cost. This would be included
in the package for bid. With the state doing it the board will not have to pay for paving.
Financial
Don was unable to attend the meeting due to a conflict. Lee thought Don stated the
conflict was due to the Sewer Mtg but that had to be rescheduled till the 18th. The board
reviewed Don's reports. Lee found on Facebook the schedule for the budget that was
supposed to have been sent to all depts on Nov 26 and warrant calendar deadlines that
had never been sent to us. It appeared by the schedule that Selectman Kevin McCarthy
posted that our budget/warrant articles are due on Thursday this week. Jason said that
the lagoons piloting & engineering for activated carbon and Elm Street water main
replacement have already been put in for. The board will be unable to do a final budget
until the rate study has been complete, and even then, the board will probably have to
have a backup budget in case it does not pass at Town Meeting.
Lee asked if Carl thought that the Sludge line item should remain at $125K this was
agreed upon. Dam maintenance, system maintenance, extraordinary maintenance will
need to be looked at based on what the rate study shows.
There was a lengthy conversation about Milfoil, and if it should be harvested again next
year. It seems to have caused high organics, there may be a possibility that the milfoil
was acting as a filter, but no way of knowing. Lee suggested vacuuming the silt from in
front of the intake again as we did a few years ago to keep the intake as clean as possible.
Carl said that in prior years that did not disrupt the treatment process. Jason suggested
using this year's budget to get the new benthic barrier and possibly weed removal from in
front of intake via vacuum. The budget line item will be reduced to $50K chemical will
increase to $225K. Engineering will be increased to $70,000. Sludge will remain the
same. Lee said that we will need to get the debt service for next year as well.
Abatements/Warrants/Minutes
Rolf made a motion to approve the November 19, 2019 meeting notes, this was 2nd by
Lee, all in favor.
339 King Street,Cohasset, Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
Mr. O'Malley attended the meeting late to ask the board to consider abatement of his
11/1/19 water bill. He had a significant increase in the last quarterly bill to exceed $800.
He thought that it might be due to an old toilet leaking. Rolf explained that the board
Does not grant abatements for leaking toilets. The board would like the Water
Department to go back out and datalog the meter. They will review this again at the
January meeting.
Sam said if the board is ready, they can come to the Tuesday, January 6t"Capital Budget
meeting. Sam stated that the board is concerned and wants to make sure that the Water
Department doesn't go back to 2007-2008 when there were no operating budget monies
to cover expenses. Lee reminded him that part of that problem was the school not paying
their bills & the town not paying hydrant fees which over time caused a deficit.
Joe notified the board that a new Area Manager has been hired to cover Cohasset his
name is Fred Rogers. He has 20+years' experience in the water industry. He resides in
Connecticut but looking to relocate.
Next Meeting is scheduled for Tuesday, January 21, 2020 @ 8:30. Rolf made a motion
to adjourn the meeting at 10:44 am this was 2nd by Lee, all in favor.
Respectfully Submitted,
Brenda Douglas, Recording Secretary
Approved By: Date:
John Steinmetz, Clerk
Cohasset Board of Water Commissioners
339 King Street,Cohasset, Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
Cohmset Water Co Rolf N. G'fN Gjestebonery
D E P A R T M E N T Leonora C. Jenkins
aoconAS Q John W. Steinmetz
Snr�the amp ow Since 1950
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
Tuesday, November 19, 2019 @ 8:30 am
Draft
Members Present: Rolf Gjesteby, Chairman
Leonora Jenkins, Vice-Chairman
John Steinmetz, Clerk
Recording Secretary: Brenda Douglas
Guests Present: Joe Geary, Carl Hillstrom, Jason Federico, Sue Cunningham, Sam
Wakeman, Brian Joyce
John made a motion to open meeting at 8:30, seconded by Lee, all in favor.
Public Comment
No Public Comment
Aaron River Reservoir Graffiti
Sue Cunningham came in to discuss with the board the condition of the reservoir. She
cleans what she can, but what she can't do is remove the graffiti. She has been doing this
for years. Sue would like to connect with the community about cleanup of the area. She
would like to do this as a community cleanup, possibly on Earth Day. Lee explained that
she for 2 years has been reaching out to have help cleaning up the wellfield area. John
wanted to know what exactly she would like from the board. Sue would like to do a
presentation to the kids with lots of pictures. She would like to involve the senior class
and get something done in the spring. Jason said there are safety issues, even the
contractor we just had out there said there were dangers. Sue said she would just look at
the areas of the rocks and trees where there would be no danger issues. The board would
love to see the area cleaned up. She would like to be guided on how to proceed with this.
Jason suggested that Sue reach out to him and he may be able to spear head tying into the
North and South River Watershed Association. Samantha Woods would be the contact
through them.
Water Treatment Roof
Contracts been signed waiting for submittals. Jason said they are looking at a start date
in spring.
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
Dam Maintenance
The cracks in the dam have been repaired, still waiting for clearing to be completed.
Only thing left is the fish ladder repairs. Phase 1 inspection was completed yesterday.
Sludge Removal
1200 tons removed, which was what was removed in 2017 still 300 ton to be removed.
Still money left in the budget to finish removal in the spring. It was agreed that a 3'
sludge lagoon is needed. Lee wanted to know why there is so much more sludge. This is
due to higher organics and better removal. Carl explained that we are still waiting on the
water withdrawal permit to be issued before proceeding with any changes.
LED Lighting
The lighting replacement will begin this week and should only take a couple of days to
complete.
Facilities Study
Jason is 70% complete with the RFP, he will bring to next meeting for the board to
review.
Main Breaker Replacement Treatment Plant
Joe said that preliminary work is complete. A preliminary quote for$19,750 was
supplied by Woodard& Curran, there would also be some engineering costs and also a
look at automatic switch quote. This needs to be replaced due to issues with the plant
going from generator to National Grid power. This is original equipment and needs to be
replaced.
THM Results
Very high results again in November. John said that is unusual for this time of year and
Carl agreed, but Carl said that the organics are still very high. Carl needs to report an
EOL report to the DEP. This is not a town wide notification at this point. Carl also told
the board that DEP is moving forward with PFAS testing. The guideline would be 20
PPT (parts per trillion). Right now, the level is at 70, this would be reduced to 20.
Aquarion tested our water at Whitney Crossing, which resulted at 12 PPT. Proceeding
with the GAC will assist in the removal or lowering of PFAS. Testing will be done here
and at Ellms Meadow. Jason wanted to know if the effluent of the sludge lagoon should
be tested as well. Carl foresees testing on sludge in the future.
Lee asked about the lead& copper testing for the properties that had high levels of lead.
130 Beach Street was tested again at the kitchen sink and came back as Not Detected.
They are not planning on replacing the other fixtures. Fairoaks was looking for a
plumber to replace all his fixtures but has not reported back that this has been done.
Jason will get a price for putting in the pilot study for PFAS.
Rate Study Update
Mike Schrader will get a report to the board shortly. Sam Wakeman had concerns about
the rate study. It has been stated that the Capital Recovery Charge would go away once
the debt rolls off. He suggested that this would be a permanent charge and give a list of
the upcoming projects.
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
Linden Ponds agreement—October 2023 the agreement will expire. John wanted to
know if there was a clause in the contract that if someone else takes over that they cancel.
John will review the contract for the next meeting. Rolf wanted to know how much
water was still owed to Hingham, Carl said 2.5 million. We are maxing out on how much
we can send to Hingham.
System Development Fee 390 C J Cushing Highway
Jason asked Donald Stasko for the flow data which he did receive. Jason updated some
of the information and recalculated. The total connection fee would be $104,175.00.
Rolf made a motion to use the guidelines submitted by Jason 2nd by Lee. Brenda will
send a letter out to Mr. Stasko requesting updated plans and a check.
John had to leave the meeting early due to a family issue.
Route 3A Water Main Replacement(Mass DOT)
Jason reported that he will be supplying tie cards to the contractor. We will hand draw
what we need for service connections,this would be at no cost. This would be included
in the package for bid. With the state doing it the board will not have to pay for paving.
Financial
Don was unable to attend the meeting due to a conflict. The board reviewed Don's
reports. Lee found on Facebook that our budget/warrant articles are due on Thursday this
week. Jason said that the lagoons piloting & engineering for activated carbon and Elm
Street water main replacement have already been put in for. The board will be unable to
do a final budget until the rate study has been complete, and even then, the board will
probably have to have a backup budget in case it does not pass at Town Meeting.
Lee ask if Carl thought that the Sludge line item should remain at $125K this was agreed
upon. Dam maintenance, system maintenance, extraordinary maintenance will need to be
looked at based on what the rate study shows.
There was a lengthy conversation about Milfoil, and if it should be harvested again next
year. It seems to have caused high organics, there may be a possibility that the milfoil
was acting as a filter, but no way of knowing. Lee suggested vacuuming the silt from in
front of the intake again. Carl said that in prior years that did not disrupt the treatment
process. Jason suggested using this year's budget to get the new benthic barrier and
possibly weed removal from in front of intake via vacuum. The budget line item will be
reduced to $50K chemical will increase to $225K. Engineering will be increased to
$70,000. Sludge will remain the same. Lee said that we will need to get the debt service
for next year as well.
Abatements/Warrants/Minutes
Rolf made a motion to approve the November 19, 2019 meeting notes, this was 2" by
Lee, all in favor.
Mr. O'Malley attended the meeting late to ask the board to consider abatement of his
11/1/19 water bill. He had a significant increase in the last quarterly bill to exceed $800.
He thought that it might be due to an old toilet leaking. Rolf explained that the board
339 King Street,Cohasset, Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
Does not grant abatements for leaking toilets. The board would like the Water
Department to go back out and datalog the meter. They will review this again at the
January meeting.
Sam said if the board is ready, they can come to the Tuesday, January 6ch Capital Budget
meeting. Sam stated that the board is concerned and wants to make sure that the Water
Department doesn't go back to 2007-2008 when there were no operating budget monies
to cover expenses.
Joe notified the board that a new Area Manager has been hired to cover Cohasset his
name is Fred Rogers. He has 20+years' experience in the water industry. He resides in
Connecticut but looking to relocate.
Next Meeting is scheduled for Tuesday, January 21, 2020 @ 8:30. Rolf made a motion
to adjourn the meeting at 10:44 am this was 2nd by Lee, all in favor.
Respectfully Submitted,
Brenda Douglas, Recording Secretary
Approved By: Date:
John Steinmetz, Clerk
Cohasset Board of Water Commissioners
339 King Street,Cohasset,Massachusetts 02025
Tel:(781)383-0057 Fax:(781)383-2906 www.cohassetwater.org
Brenda Douglas
From: Rolf N. Gjesteby <orolfo@yahoo.com>
Sent: Monday, December 30, 2019 1:22 PM
i o: Brenda Douglas
Subject: Re: December Meeting Notes
Attachments: Sam said if the board is re.textClipping
ugh...(Paragraph third from end) at end of paragraph: " Rolf assured Sam that our budget is sound
and the monies are clearly available to cover these expenses "
On Monday, December 30, 2019, 12:36:44 PM EST, Brenda Douglas <bdouglas@woodardcurran.com>wrote:
Hi Rolf I cannot open the file you sent
From: Rolf N. Gjesteby <orolfo@yahoo.com>
Sent: Monday, December 30, 2019 12:34 PM
To: Brenda Douglas <bdouglas@woodardcurran.com>
Subject: Re: December Meeting Notes
,pdated draft
On Monday, December 30, 2019, 09:08:48 AM EST, Brenda Douglas <bdoualas woodardcurran.com>wrote:
Please review the attached and let me know of any changes you would like.
Brenda Douglas
Office Manager
Cohasset Water Department
Woodard & Curran
(781) 383-0057
V1311TEX
MEMORANDUM
Date: November 22, 2019
TO: Donald Staszko
George Morgan
FROM: Jack O'Leary
Subject: Anticipated water usage per Title 5
Proposed Building at 390 Chief Justice Cushing Highway
Project No. 56184
Based on the plans prepared for the proposed building and the proposed restaurant
parameters you have provided,the water usage for the proposed building is as follows:
First floor:
25,000 square feet retail @ 50 gpd/1,000 sf = 1,250 gpd
Fast food restaurant: 37 seats @ 20 gallons per day = 740 gpd 1295 gpd @35
gal per seat
(Restaurant occupies 5,000 gsf of first floor)
Second floor:
Thirteen 1 bedroom units 13 bedrooms @ 110 gpd/bedroom = 1,430 gpd 4400 gpd 2 bed
Seven 2 bedroom units 14 bedrooms @ 110 gpd/bedroom = 1,540 gpd minimum
Total design daily flow= 4,960 gpd
6945 gpd
The above daily flow values are taken from Title 5, 310 CMR 15.203, a copy of which is cost Connection
ection$104,175
attached.
THE VERTEX COMPANIES, INC.
400 LIBBEY PARKWAY
WEYMOUTH, MA 02189 781.952.6000 1 VERTEXENG.COM
310 CMR: DEPARTMENT OF ENVIRONMENTAL PROTECTION
( 15.202: continued
\ (4) Recirculating sand filters or equivalent alternative technology shall meet the following
requirements:
(a) effluent discharge concentrations shall meet or exceed secondary treatment standards
of 30 mg/L BOD,and 30 mg/L TSS. The effluent pH range shall be 6.0 to 9.0.
(b) total nitrogen concentration in the effluent shall not exceed 25 mg/L.
(c) system owners shall have effluent quality monitored quarterly for systems serving a
facility with a design flow of less than 2,000 gallons per day,and both influent and effluent
quality monitored quarterly for systems serving a facility with a design flow of 2,000 gallons
per day or greater, for BOD, TSS, pH and total nitrogen, unless otherwise required or
approved by the Department. Unless otherwise required by the Department, the system
owner shall submit all monitoring results to the local Approving Authority and the
Department by January 31' of each year for monitoring conducted during the previous
calendar year.
(d) recirculating sand filter systems shall contain all components of a standard on-site
system and be capable of functioning as a conventional system. Any departures from this
provision require written approval from the Department.
(e) the system owner shall notify the local Approving Authority of any system failure within
24 hours of detection of such failure.
(f) pressure distribution,in accordance with 310 CMR 15.254,is required for all systems
serving a facility with a design flow of 2,000 gallons per day or greater.Pressure distribution
systems shall be designed in accordance with Department guidance.
(g) for systems serving a facility with a design flow of 2,000 gpd or greater,the separation
from high groundwater as required under 310 CMR 15.212 shall be calculated after adding
the effect of groundwater mounding to the high groundwater elevation as determined
pursuant to 310 CMR 15.103(3).
(h) by January 3 V of each year,unless otherwise determined by the Department,the system
must be inspected at least annually by a Massachusetts certified operator of an appropriate
grade to operate the system,unless the Department has approved in writing a reduction in
frequency of inspection or the facility is subject to a Department approved comprehensive
local plan of on-site system inspection,the system owner shall submit a certification by the
system operator to the local Approving Authority and the Department for the previous
calendar year stating that the system and its components are functioning as designed and
were inspected in accordance with the Department's approval.
(i) an operation and maintenance manual shall be prepared by the system designer or a
Massachusetts Registered Professional Engineer and submitted as part of the application.
15.203: System Sewage Flow Design Criteria
(1) Each component of an on-site subsurface sewage disposal system shall be designed to treat
sanitary sewage discharged from all buildings to be served by the system using the System
Sewage Flow Design flows set forth at 310 CMR 15.203(2)through(5),except as provided in
310 CMR 15.203(6).Actual water meter data shall not be substituted for the design flow criteria
for the activities listed in 310 CMR 15.203(2)through(5)unless pursuant to 310 CMR 15.416.
Design flow is equivalent to estimated generated flow for the proposed use plus a factor
representing flow variations.
l
Effective 9/9/2016
1
310 CMR: DEPARTMENT OF ENVIRONMENTAL PROTECTION
15.203: continued
\ MINIMUM
ALLOWABLE
GPD FOR
GALLONS SYSTEM
TYPE OF ESTABLISHMENT UNIT PER DAY DESIGN
(2)RESIDENTIAL
Bed&Breakfast per bedroom 110 440
Bed&Breakfast per bedroom 110
with restaurant open per seat 35 1000
to public add
Camp,resident,mess hall, per person* 35
washroom and toilets
Camp,day,washroom per person 10
and toilets
Camp,day,mess hall, per person 13
washroom and toilets
Campground,showers and toilets per site 90
Family Dwelling,Single per bedroom 110 330**
including,but not limited to,single family condominiums&cooperatives
Family Dwelling,Multiple per bedroom 110 ***
Family Mobile Home Park per mobile home 300
Motel,Hotel,Boarding per bedroom 110
House
Retirement Mobile
Home Park per site 150
Housing for the Elderly per two bedroom
unit 150****
tWork or Construction Camp per person 50
* Person in the context of 310 CMR 15.203 means an individual.
** A system may be designed for flows of not less than 220 gpd,if a deed restriction essentially identical
to the model Grant of Title 5 Bedroom Count Deed Restriction developed by the Department, is
provided that limits the dwelling to two bed rooms as the term"bedroom"is defined in 310 CMR
15.002. A home office or home retail business whose only employees reside in the home,where no
additional wastewater is generated other than toilet and hand washing waste, is not considered a
change in the type of establishment and does not require the addition of flow for the purpose of
designing the system.
*** The number of bedrooms in a condominium shall be as specified in the Master Deed. Establish-
ment of bedrooms in excess of the specified number shall be considered an increase in design flow.
A home office or home retail business whose only employees reside in the home,where no additional
wastewater is generated other than toilet and hand washing waste,is not considered a change in the
type of establishment and does not require the addition of flow for the purpose of designing the
system.
**** One bedroom unit Housing for the Elderly,and units with more than two bedrooms shall be designed
based on 110 gallons per day per bedroom.
(3) COMMERCIAL
Airport per passenger 5 150
Barber Shop/Beauty Salon per chair 100
Bowling Alley per alley 100
Country Club,dining room per seat 10
Country Club,snack bar or
lunch room per seat 10
Country Club,lockers and
showers per locker 20
Doctor Office per doctor 250
Dentist Office per dentist 200
Effective 9/92016
310 CMR: DEPARTMENT OF ENVIRONMENTAL PROTECTION
15.203: continued
MINIMUM
ALLOWABLE
GPD FOR
GALLONS SYSTEM
TYPE OF ESTABLISHMENT UNIT PER DAY DESIGN
(3) COMMERCIAL(continued)
Factory,Industrial Plant, per person 15
Warehouse or Dry Storage
Space without cafeteria
Factory,Industrial Plant,
Warehouse or Dry Storage
Space with cafeteria per person 20
Gasoline Station per island***** 75 300
with service bays per bay 125
***** Plus flows for bays,if any
Kennel/Veterinary Office per kennel 50
Lounge,Tavern per seat 20
Marina per slip 10 500
Movie Theater per seat 5
Non-single family/ per washing 400
automatic clothes washer machine
Office building per 1000 sq.ft. 75 200
Retail Store(except supermarkets) per 1000 sa.ft. 50 200
Restaurant per seat 35 1000
Restaurant,thruway per seat 150 1000
service area
Restaurant,Fast Food per seat 20 1000
Restaurant,kitchen flow per seat 15
[for sizing of grease
trap only]
Service Station per bay 150 450
[no gas]
Skating Rink per seat 5 3000
Supermarkets per 1000 sq.ft. 97
Swimming Pool per person 10
Tennis Club per court 250
Theater,Auditorium per seat 3
Trailer,dump station per trailer 75
(4) INSTITUTIONAL
Place of worship without kitchen per seat 3
with kitchen per seat 6
Correctional Facility per bed 200
Function Hall per seat 15
Gymnasium per participant 25
Gymnasium per spectator 3
Hospital per bed 200
Nursing Home/Rest Home per bed 150
Assisted Living Facilities per bed 150
Public Park,toilet per person 5
waste only
Effective 9/9/2016
310 CMR: DEPARTMENT OF ENVIRONMENTAL PROTECTION
15.203: continued
MINIMUM
ALLOWABLE
GPD FOR
GALLONS SYSTEM
TYPE OF ESTABLISHMENT UNIT PER DAY DESIGN
(4) INSTITUTIONAL(continued)
Public Park,bathhouse, per person 10
showers and flush toilets
Day Care Facility per person 10
(5) SCHOOLS******
Elementary School,
without cafeteria,
gymnasium or showers per person 5
Elementary School,
with cafeteria but
no gymnasium with showers per person 8
Elementary School,
with cafeteria,
gymnasium and showers per person 10
Secondary/Middle School,
without cafeteria,
gymnasium or showers per person 10
Secondary/Middle School,
with cafeteria but
no gymnasium or
showers per person 15
Secondary/Middle School,
with cafeteria,gymnasium
and showers per person 20
Boarding Schools,
Colleges per person 65
****** All schools to be served by an alternative technology approved pursuant to 310 CMR 15.280 through
15.288 shall have an equalization basin as part of the system design and have it installed prior to the
treatment device.
(6) Facilities other than those listed in 310 CMR 15.203(2)through(5),and nonresidential
facilities with unique design features that result in significantly different design flows than those
listed above may apply to the Department for a determination of design flow using actual meter
readings of established flows from existing or similar installations without the need for a
variance pursuant to 310 CMR 15.410 or 15.416. Prior to making a determination the
Department will consult with the local Approving Authority. For state and federal facilities,
the Department may also establish system design flows other than those listed above using actual
meter readings of established flows from existing or similar installations. Any design flow
established by the Department pursuant to 310 CMR 15.203(6), shall be based on 200% of
average water meter readings in order to assimilate maximum daily flows or on other methods
determined to be appropriate by the Department.
(7) In schools, flows generated from sinks or other drains receiving wastes from science
laboratories,graphics arts classrooms,or vocational school activities,including,but not limited
to,automotive repair painting,or metal fabrication are classified industrial wastes and shall be
directed pursuant to an appropriate permit,to a sewer,if a sewer connection is feasible and,if
not,then to an industrial waste holding tank in accordance with 314 CMR 18.000:Industrial
Wastewater Holding Tank and Container Construction, Operation, and Record Keeping
Requirements or an approved hazardous waste collection receptacle.
Effective 9/9/2016
SIGN IN SHEET
December 17, 2019
NAME ADDRESS/COMPANY
sxt (IM11fi&hate 0
�el.w� W Gi
e)
Account Name Billing Date Vendor Amount
Sludge Removal US Fabrics 3,495.00
11/8/2019 US Fabrics $5,974.98
11/18/2019 Saybrooke Environmental $49,960.99
11/25/2019 Saybrooke Environmental $39,870.77
12/9/2019 Saybrooke Environmental $48,590.51
11/30/2019 [aria Bros., Inc. $13,308.00
11/23/19 Solid Waste Solutions 3,000.00
11/30/19 Solid Waste Solutions 1,500.00
PAID TO DATE $165,700.25
Remaing in PO laria Bros., Inc. $11,692.00
Remaing in PO Saybrooke Environmental $61,577.73
OPEN PO'S $73,269.73
REMAINING
BUDGET $11,030.02
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Town of Cohasset
Water Enterprise Fund
Budget to Actual
November 30,2019
Budget Billed YTD Year To Date Budget Balance %Received/ Budget vs.Billed
REVENUES Fav/(Unfav) Expended Fav/(Unfav)
Water Use Charges 2,016,670.00 1,408,097.31 975,098.60 (1,041,571.40) 48.4% (608,572.69)
Capital Recovery Charge 2,034,668.00 1,025,041.18 803,205.30 (1,231,462.70) 39.5% (1,009,626.82)
Sale of Water to Linden Ponds 317,231.00 159,913.50 (157,317.50) 50.4%
Town Hydrant Fee 338,720.00 - (338,720.00) 0.0%
Hydrant&Distribution Charges 119,510.00 1,470.00 (118,040.00) 1.2% (119,510.00)
Penalties/Interest Charges - 7,450.55 7,450.55 0.0%
Water Liens Added to Taxes 13,504.64 13,504.64 0.0%
Tax Liens - 9,389.26 9,389.26 0.0%
System Development Charge 30,000.00 30,000.00 - 100.0%
Other Revenue 30,000.00 19,075.00 (10,925.00) 63.6%
Rental/Lease Income 60,000.00 24,966.34 (35,033.66) 41.6%
Interest Income 700.00 - (700.00) 0.0%
Total:REVENUES 4,947,499.00 2,433,138.49 2,044,073.19 (2,903,425.81) 41.3% (1,737,709.51)
General Expenses 2,198,666.82 693,546.39 1,505,120.43 31.5%
Debt Service 2,527,250.00 2,195,638.88 331,611.12 86.9%
Indirect Costs 127,231.00 127,231.00 - 100.0%
Transfer to CP Fund 420,555.63 420,555.63 100.0%
Total:EXPENDITURES 5,273,703.45 3,436,971.90 1,836,731.55 65.2%
NET SURPLUS/(DEFICIT) (326,204.45) (1,392,898.71) (1,066,694.26)
Budget Balancing Items:
Reserve for Encumbrances FY17 7,741.82
Retained Earnings 318,462.63
326,204.45
Town of Cohasset
Water Enterprise Fund
Receivable Balances
November 30, 2019
Receivables: Balance
Tax Liens and Deferred User Charges................................................................................... $ 22,668.46
UserCharges............................................................................................................................ 816,036.94
WaterLiens Added.................................................................................................................. 8,812.30
TotalReceivables............................................................................................................... $ 847,517.70
Town of Cohasset
Water Enterprise Fund
Budget to Actual
November 30, 2019
Budget Year To Date Budget Balance % Received/
REVENUES Fav/(Unfav) Expended
Water Use Charges 2,016,670.00 975,098.60 (1,041,571.40) 48.4%
Capital Recovery Charge 2,034,668.00 803,205.30 (1,231,462.70) 39.5%
Sale of Water to Linden Ponds 317,231.00 159,913.50 (157,317.50) 50.4%
Town Hydrant Fee 338,720.00 - (338,720.00) 0.0%
Hydrant& Distribution Charges 119,510.00 1,470.00 (118,040.00) 1.2%
Penalties/Interest Charges - 7,450.55 7,450.55 N/A
Water Liens Added to Taxes - 13,504.64 13,504.64 N/A
Tax Liens - 9,389.26 9,389.26 N/A
System Development Charge 30,000.00 30,000.00 - 100.0%
Other Revenue 30,000.00 19,075.00 (10,925.00) 63.6%
Rental/Lease Income 60,000.00 24,966.34 (35,033.66) 41.6%
Interest Income 700.00 - (700.00) 0.0%
Total : REVENUES 4,947,499.00 2,044,073.19 (2,903,425.81) 41.3%
General Expenses 2,198,666.82 693,546.39 1,505,120.43 31.5%
Debt Service 2,527,250.00 2,195,638.88 331,611.12 86.9%
Indirect Costs 127,231.00 127,231.00 - 100.0%
Transfer to CP Fund 420,555.63 420,555.63 - 100.0%
Total : EXPENDITURES 5,273,703.45 3,436,971.90 1,836,731.55 65.2%
NET SURPLUS/(DEFICIT) (326,204.45) (1,392,898.71) (1,066,694.26)
Budget Balancing Items:
Reserve for Encumbrances FY19 7,741.82
Retained Earnings 318,462.63
326,204.45
Town of Cohasset
Water Enterprise Fund
Revenue Actual to Budget
Five Months Ending November 30, 2019
Object Description Actual Budget Fav/(Unfav)
4140 TAX LIENS REDEEMED 9,389.26 - 9,389.26
4170 PENALTIES AND INTEREST 7,450.55 - 7,450.55
4210 USAGE CHARGES 975,098.60 2,016,670.00 (1,041,571.40)
4212 CAPITAL RECOVERY FEE 803,205.30 2,034,668.00 (1,231,462.70)
4215 SALE OF WATER 159,913.50 317,231.00 (157,317.50)
4220 TOWN HYDRANT FEE - 338,720.00 (338,720.00)
4226 HYDRANT/DISTRIBUTION CHARGES 1,470.00 119,510.00 (118,040.00)
4230 WATER LIENS ADDED TO TAXES 13,504.64 - 13,504.64
4320 SYSTEM DEVELOPMENT 30,000.00 30,000.00 -
4320 FEES 19,075.00 30,000.00 (10,925.00)
4360 RENTALS 24,966.34 60,000.00 (35,033.66)
4820 INVESTMENT EARNINGS - 700.00 (700.00)
Total $ 2,044,073.19 $ 4,947,499.00 $ (2,903,425.81)
Town of Cohasset
Water Enterprise Fund
Revenue Actual to Prior Year
For the Five Months Ending November 30, 2019
Object Description Fiscal Year 2020 Fiscal Year 2019 Inc/(Dec)
4140 TAX LIENS REDEEMED 9,389.26 4,034.53 5,354.73
4170 PENALTIES AND INTEREST 7,450.55 8,850.93 (1,400.38)
4210 USAGE CHARGES 975,098.60 1,144,799.16 (169,700.56)
4212 CAPITAL RECOVERY FEE 803,205.30 823,168.47 (19,963.17)
4215 SALE OF WATER 159,913.50 201,962.88 (42,049.38)
4220 TOWN HYDRANT FEE - - -
4226 HYDRANT/DISTRIBUTION CHARGES 1,470.00 4,203.81 (2,733.81)
4230 WATER LIENS ADDED TO TAXES 13,504.64 13,314.96 189.68
4320 SYSTEM DEVELOPMENT 30,000.00 30,000.00 -
4320 FEES 19,075.00 22,675.00 (3,600.00)
4360 RENTALS 24,966.34 21,940.26 3,026.08
Total $ 2,044,073.19 $ 2,274,950.00 $ (230,876.81)
Town of Cohasset
Water Enterprise Funds
Revenue Actual to Budget
Twelve Months Ending November 30,2019
Object Description July-Nov 2019 Dec 2018-June 2019 Total Budget Fav/(Unfav) %Received
4140 TAX LIENS REDEEMED 9,389.26 2,074.84 11,464.10 11,464.10 N/A
4170 PENALTIES AND INTEREST 7,450.55 14,711.17 22,161.72 22,161.72 N/A
4210 USAGE CHARGES 975,098.60 893,290.38 1,868,388.98 2,016,670.00 (148,281.02) 92.6%
4212 CAPITAL RECOVERY FEE 803,205.30 1,137,340.12 1,940,545.42 2,034,668.00 (94,122.58) 95.4%
4215 SALE OF WATER 159,913.50 180,750.68 340,664.18 317,231.00 23,433.18 107.4%
4220 TOWN HYDRANT FEE - 339,460.00 339,460.00 338,720.00 740.00 100.2%
4226 HYDRANT/DISTRIBUTION CHARGES 1,470.00 117,300.00 118,770.00 119,510.00 (740.00) 99.4%
4230 WATER LIENS ADDED TO TAXES 13,504.64 102,338.35 115,842.99 - 115,842.99 N/A
4320 SYSTEM DEVELOPMENT 30,000.00 52,500.00 82,500.00 30,000.00 52,500.00 275.0%
4320 FEES 19,075.00 27,827.00 46,902.00 30,000.00 16,902.00 156.3%
4360 RENTALS 24,966.34 37,631.18 62,597.52 60,000.00 2,597.52 104.3%
4820 INVESTMENT EARNINGS - 17,199.64 17,199.64 700.00 16,499.64 2457.1%
Total $ 2,044,073.19 $ 2,922,423.36 $ 4,966,496.55 $ 4,947,499.00 $ 18,997.55 100.4%
Account Name Billing Date Vendor Amount
Sludge Removal US Fabrics 3,495.00
( 11/8/2019 US Fabrics $5,974.98
11/18/2019 Saybrooke Environmental $49,960.99
11/25/2019 Saybrooke Environmental $39,870.77
12/9/2019 Saybrooke Environmental $48,590.51
11/30/2019 laria Bros., Inc. $13,308.00
11/23/19 Solid Waste Solutions 3,000.00
11/30/19 Solid Waste Solutions 1,500.00
PAID TO DATE $165,700.25
Remaing in PO laria Bros., Inc. $11,692.00
Remaing in PO Saybrooke Environmental $61,577.73
OPEN PO'S $73,269.73
REMAINING
BUDGET $11,030.02
l
Brenda Douglas
From: Joe Geary
Cent: Friday, December 13, 2019 1:06 PM
o: Brenda Douglas
Subject: FW: Cohasset MA - Main Breaker Replacement proposal
Attachments: GE Power Break II .pdf
Brenda, FYI. Do we have money in the budget for this? See below. Joe
From: Patrick Halpin<phalpin@woodardcurran.com>
Sent: Friday, December 13, 2019 12:57 PM
To:Joe Geary<jgeary@woodardcurran.com>; Carl Hillstrom <chillstrom@woodardcurran.com>
Subject: FW: Cohasset MA- Main Breaker Replacement proposal
Joe, Carl,
See below for the first round of pricing. I am asking for additional information including:
• ATS cost
• Control wiring to SCADA
• Itemized costs for breaker and labor to install
Is this something you want to keep moving forward on?
I suspect the final cost will be a little more than what is shown, because of the control wiring,some engineering fees on our end and
integration from SCADA for the breaker position.
Thanks
Patrick
From:Steve Isaac<sisaac@eescousa.com>
Sent: Friday, December 13, 2019 11:18 AM
To: Patrick Halpin <phalpin@woodardcurran.com>
Subject: RE: Cohasset MA- Main Breaker Replacement proposal
Pat,
I received pricing for the following:
1- GE PowerBreak II, 1600AF, 1000A fixed mount circuit breaker
w/120vac electric operator, 120vac shunt trip, Entelliguard Trip Unit w/LSIG features, RELT(Arc Flash Reduction)
(See attached for product info)
Cost including replacement installation -$19,750.00.
Price is based on regular weekday working hours and includes initial visit and any future field visits.
Lead Time:3-4 weeks
ite:There is no new direct replacement circuit breaker available.This product would offer all the features required,
including visible On/Off position indication, electric
Close/Trip and Arc Flash Reduction (RELT)feature with On/Off switch.
i
Please let me the customers interest and I will then offer additional information.
Thank you for this opportunity.
Regards,
Steve
From:Steve Isaac
Sent:Tuesday, December 10, 2019 3:38 PM
To: 'Patrick Halpin' <phalpin@woodardcurran.com>
Subject: RE: Cohasset MA- Main Breaker Replacement proposal
Patrick,
Unfortunately I don't have any pricing to offer you yet since I'm still waiting on a suggested replacement breaker from
manufacturers before a distributor can provide a cost and lead time.
I will keep you updated on any possibilities.
It's my pleasure and appreciate this opportunity.
At least for now,they know they have a functioning emergency generator and transfer system.
Regards,
iteve
S*kua R.-laaae
President
Electrical Engineering& Service Co.,Inc.
289 Center Street
Holbrook,MA 02343
Office: 781-767-9988
Fax: 781-767-9922
Cell: 781-953-4620
From: Patrick Halpin <phalpin@woodardcurran.com>
Sent:Wednesday, December 4, 2019 8:28 AM
To:Steve Isaac<sisaac@eescousa.com>
Subject: Cohasset MA- Main Breaker Replacement proposal
Steve,
Following up on our site visit before the holiday. Have you had a chance to develop a proposal for the main breaker
refurbishment/replacement? If not,when do you expect to send something over?
,ain,thanks for visiting and hopefully we can find a good solution!
Regards,
Patrick Halpin, P.E.*
2
Electrical Engineer
Woodard&Curran
41 Hutchins Drive
Portland,ME 04102
T:207.558.3794
C:207.831.6319
207.774.6635
PHalpinaWoodardCurran.com
*Licensed in certain jurisdictions
CONFIDENTIALITY NOTICE
NOTICE:This message is intended for the use of the individual or entity to which it is addressed and may contain
information that is confidential, privileged and exempt from disclosure under applicable law. If the reader of this
message is not the intended recipient,you are hereby notified that any printing, copying, dissemination, distribution,
disclosure or forwarding of this communication is strictly prohibited. If you have received this communication in error,
please contact the sender immediately and delete it from your system.Thank You.
3
COMMITMENT&INTEGRITY 33 Broad Street I One Weybosset Hill T 800.985.7897
DRIVE RESULTS Floor 7 T 401.273.1007
Providence, Rhode Island 02903 F 401.273.5087
www.woodardcurran.com
November 1, 2019
Aik John W. Steinmetz, Chairman
Cohasset Water Commission
_ ` 339 King Street
WOODARD Cohasset, MA 02025
&CURRAN Re: Proposal for Lily Pond WTP Main Breaker Replacement
Dear Mr. Steinmetz:
Woodard &Curran is pleased to provide the Cohasset Water Commission with this proposal to provide
Professional Engineering services related to the development of a design drawings and specifications for
the replacement of the main breaker at the Lily Pond Water Treatment Plant(WTP). Below, please find
our Project Understanding, proposed Scope of Services,and Budget for the work.
BACKGROUND AND APPROACH
In 2018 Woodard & Curran performed an arc flash risk assessment which resulted in recommended
modifications to the main breaker trip settings.The settings adjustments were recommended in order to
limit available fault current on the downstream bus and reducing incident energy at those locations. Mike
Pieczek from Hi-Voltage Associates was contracted to visit the site and make the recommended
modifications. During his investigation it was determined the equipment was difficult to access and
possessed a safety risk. Screws could not turn, and it was not recommended to force them due to the
potential of an arc flash event and facility outage. Recommendations were made to coordinate with
National Grid for an outage in order to access the equipment. However, there was still the risk of
damaging the breaker and not being able to return to normal power. The facility decided to leave the
equipment as is until the main circuit breaker could be replaced.
Additionally, staff have stated concerns with visibility distinguishing the state of the main breaker during
a trip event. A previous fault event caused the main breaker to trip and the facility went to emergency
power.When utility power returned the main breaker was tripped yet the staff were not aware.Therefore,
the automatic transfer switch never returned to utility power.
Staff are concerned about actuating the main breaker and its ability to properly operate during fault
events.
SCOPE OF SERVICES
TASK 1—SITE VISIT
Woodard & Curran will conduct a project meeting on site with a vendor and sub-contract a third-party
electrical testing and maintenance company to examine and evaluate the potential to replace the main
breaker. W&C will document all existing equipment information, ratings, sizes and interconnection
requirements for the main breaker. W&C may request the facility coordinate a shutdown with National
Grid and operate on generator power during a short period of time to fully evaluate the breaker with panel
covers removed.W&C will assist with the utility shutdown coordination.
TASK 2—DESIGN DRAWINGS AND SPECIFICATIONS
Following the site visit, Woodard & Curran will work with the vendor and any additional electrical
resources to identify a replacement solution for the main breaker. W&C will prepare CAD drawings
including a One-Line Diagram and Plan Drawing to indicate the location, size and rating of the
replacement main breaker. The drawings will be supplemented with a specification for detailed
requirements of the new components and installation requirements. Drawings and specifications will
follow W&C QAQC procedures and draft package sent to Cohasset for review and approval. W&C will
_ incorporate and discuss any modifications before producing a final bid/contractor ready package.
` TASK 3—BID/CONSTRUCTION SUPPORT
WOODARD
WOODARD Once CAD drawings and specifications are complete and approved, W&C will assist with bid support
and/or contractor selection. W&C will review and respond to RFIs, provide addendums and will be
available for a pre-construction meeting.
W&C will be available during the construction process to support coordination with vendors, answer
design questions,and support staff during emergency power scenarios as needed.
ASSUMPTIONS
This project includes engineering and construction. W&C assumes the following:
• Cohasset WTP will utilize the emergency generator during construction phase and replacement
of the main breaker.
FEE BUDGET
For the Scope of Services presented above,the Cohasset Water Commission will pay Woodard&Curran
a lump sum fee of$12,000 This fee shall not be exceeded without prior written authorization. This fee is
valid for 60 days from the date of this proposal. Monthly invoices will be submitted to the City. The final
invoice will be paid upon the City's approval of the final deliverable.
The parties may agree to expand the Scope of Services provided by Woodard&Curran upon completion
of the Scope as herein outlined.Any additions or extensions of the contract will be the subject of future
negotiations.
IN
1 Initial Site Visit $3,000
2 Design Drawings and Specs $4,000
3 Bid/Construction Support $5,000
TOTAL $12,000
SCHEDULE
Woodard &Curran is available to commence work within 30 days upon a signed contract.
Task 1: Site Visit—Approximately 1 week
Task 2: Design and Specifications—Approximately 3 weeks
Task 3: Bid and Construction Support — Approximately 10 weeks, dependent upon lead time of
components
Cohasset Water Commission(217261) Page 2 of 4 Woodard&Curran
November 1,2019
The above is intended as a summary of our agreement for the performance of the work described.All
work will be completed on a lump sum basis and in accordance with Terms and Conditions previously
submitted by Woodard&Curran on file with the Town of Cohasset.
Please examine same carefully and, if accurate, indicate your approval and acceptance in the space
Aft- provided below.
_ ` Sincerely,
WOODARD
&CURRAN
WOODARD&CURRAN
AnI'J. tzpatrick, P.E.
Vice President
Cohasset Water Commission(217261) Page 3 of 4 Woodard&Curran
November 1,2019
ACCEPTED UPON RECEIPT OF ALL COHASSET TOWN APPROVALS:
The undersigned commissioners hereby state that they are the persons or duly authorized agents of the
person or organization contracting for the above and that the terms and conditions stated are understood
— and herewith agreed to and accepted contingent upon receipt of any and all necessary Cohasset Town
approvals. Woodard&Curran is hereby authorized to proceed with the services outlined above if and
_ ` when all necessary Cohasset Town approvals are received.
WOODARD
&CURRAN
By: Date:
John W.Steinmetz, Chair
By: Date:
Rolf Gjesteby,Vice Chair
By: Date:
Leonora Jenkins, Clerk
Cohasset Water Commission(217261) Page 4 of 4 Woodard&Curran
November 1,2019
Brenda Douglas
'crom: Joe Geary
Sent: Friday, November 1, 2019 10:12 AM
To: Carl Hillstrom;Jonathan Loja
Cc: Brenda Douglas
Subject: FW: Cohasset MA - Main Breaker Replacement Proposal
Brenda, please put this on the agenda. Below is ballpark pricing information. Thanks. Joe
From: Patrick Halpin <phalpin@woodardcurran.com>
Sent: Friday, November 1, 2019 9:46 AM
To:Joe Geary<jgeary@woodardcurran.com>
Cc:Andrew Fitzpatrick<afitzpatrick@woodardcurran.com>
Subject: RE: Cohasset MA- Main Breaker Replacement Proposal
There are 3 options we would look at with the vendor and repair/maintenance company:
1. Replace with refurbished unit(probably the cheapest but depends on what is available for parts)-may not satisfy the staff or
town requirements
2. Custom retrofit of a new breaker within the same compartment
3. New switchboard structure in a different location. New cables into the existing switchboard and ATS
This is always so variable. It really depends on specifically what work needs to be done.
,eal rough estimate:
1. Replacement breaker-$10k, labor$10k
2. Custom retrofit breaker-$30k-$40k, bus modifications-$10k?, labor-$15k?
3. Switchboard structure-$50k-$60k, labor-$15k?, also need cables and conduits potentially
Each option comes with its own benefits and drawbacks. Andy can weigh in, but I wouldn't use these numbers with the Town. These
are very rough ballpark numbers.
Thanks
Patrick
From:Joe Geary<igeary@woodardcurran.com>
Sent: Friday, November 1, 2019 9:14 AM
To: Patrick Halpin <phalpin@woodardcurran.com>
Cc:Andrew Fitzpatrick<afitzpatrick@woodardcurran.com>
Subject: RE: Cohasset MA- Main Breaker Replacement Proposal
Thank you, Patrick. Do you have a ballpark figure on what you think a new main breaker with installation will cost? Joe
From: Patrick Halpin <phalpin@woodardcurran.com>
Sent: Friday, November 1, 2019 8:52 AM
To:Joe Geary<igeary@woodardcurran.com>
''c:Andrew Fitzpatrick<afitzpatrick@woodardcurran.com>
Abject: Cohasset MA- Main Breaker Replacement Proposal
Joe,
i
Please see the attached proposal to address the replacement of the main breaker at the Cohasset MA WTP.
The proposal includes investigation,design and construction support. Let me know if you would like to discuss.
I can address any comments you have.
Regards,
Patrick Halpin, P.E.*
Electrical Engineer
Woodard&Curran
41 Hutchins Drive
Portland,ME 04102
T:207.558.3794
C:207.831.6319
F:207.774.6635
PHalpin(abWoodardCurran.com
*Licensed in certain jurisdictions
CONFIDENTIALITY NOTICE
NOTICE:This message is intended for the use of the individual or entity to which it is addressed and may contain
information that is confidential, privileged and exempt from disclosure under applicable law. If the reader of this
message is not the intended recipient,you are hereby notified that any printing, copying, dissemination, distribution,
disclosure or forwarding of this communication is strictly prohibited. If you have received this communication in error,
please contact the sender immediately and delete it from your system.Thank You.
2
Brenda Douglas
From: Joyce, Brian <bjoyce@cohassetma.org>
Sent: Wednesday, December 11, 2019 9:25 AM
:'o: Jodice,James C. (DOT);Jason Federico; Michelle Leary
Cc: Brenda Douglas;Carl Hillstrom
Subject: RE: Project#608007 - Cohasset/Scituate - Route 3A Improvements Beechwood St.to
Henry Turner Bailey
Hi Jim,
Regarding Cohasset's request for replacement of the AC water main as part of the Route 3A improvements.
The Town water department does not have as-builts of the existing main and believe they may reside at MassDOT
somewhere along with original road construction docs. Where could inquire or research this,downtown? D5?
Also could you provide a draft design drawing of the proposed road alignment with utilities and we can draft what we
would like for a water main alignment with details?As discussed we can also provide tech spec sections for the bid
documents as required.
Thanks much, Brian
Brian P Joyce PE
° Director of Public Works
Town of Cohasset
E 41 Highland Avenue.
Cohasset, MA 02025
77a-252o A 781-383-4100x5120
E.•bjoyce@cohassetma.org
-----Original Appointment-----
From: Michelle Leary On Behalf Of Jodice, James C. (DOT)
Sent: Monday, November 04, 2019 2:43 PM
To: Joyce, Brian
Subject: FW: Project #608007 - Cohasset/Scituate - Route 3A Improvements Beechwood St. to Henry Turner Bailey
When: Wednesday, November 06, 2019 10:00 AM-3:00 PM (UTC-05:00) Eastern Time (US &Canada).
Where: Scituate Emergency Operations Center, 800 Route 3A (Cheif Justice Cushing Highway)
Hi Brian,
Can you attend this meeting?
-----Original Appointment-----
From: Jodice, James C. (DOT) <James.Jodice(aD-dot.state.ma.us>
Sent: Monday, November 04, 2019 1:36 PM
i