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HomeMy WebLinkAboutMinutes - WC - 07/01/2015 - Minutes from July to December, 2015. Cohfi$set Water P A R T M E N T Commissioners Leonora C. Jenkins a SSET the Ccmr�nu V Since 1950 AQ OttA55ET O Rolf N. Gjesteby John W. Steinmetz BOARD OF WATER COMMISSIONERS Wednesday,July 8,2015 10:00 AM Selectmen's Office—Town Hall 41 Highland Avenue AGENDA 10:00-11:00 Woodard& Curran Contract Topics not reasonably anticipated by the chair 48 hours in advance of the meeting Discussions during meetings should always be courteous and respectful and, should be confined to the subject under consideration. Statements and questions should be directed to the chair, who will ask the appropriate person(s) to respond. This meeting will be recorded as an official record. If you wish to record the meeting in any manner, you must advise the chair prior to the start of the meeting. Comments and copies of documents used in a presentation must be provided to the Water Board staff as part of the official record. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org 1 Cohasset Water O, r.. ' `•` 7cz D E P A R T M E N T Commissioners Leonora C. Jenkins ao o""s o &.,,n * Cw=WY Since 1950 Rolf N. Gjesteby John W. Steinmetz Minutes of the Cohasset Board of Water Commissioner's Wednesday,July 8, 2015 10:00 am Selectmen's Office—Town Hall 41 Highland Avenue Attendees: Leonora Jenkins, Rolf Gjesteby, Chris Senior, Brian Joyce Meeting called to order at 10:27 Motion was made by Lee to ratify Woodard & Curran Contract with the amendments agreed upon by both parties regarding the liability insurance raised to $1MIL and the early termination buy out amounts. This was seconded by Rolf. All agreed. Motion made by Lee to adjourn meeting at 10:29, seconded by Rolf. All agreed. Jn Steinmetz, Clerk Date 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Cohasset Water 0. E P A R T M E N T Commissioners = :�.- �:• Leonora C.Jenkins o„ASSrT Q- Si ff* ConrffNNV Since 1950 Rolf N. Gjesteby John W. Steinmetz Minutes of the Cohasset Board of Water Commissioner's Wednesday,July 8, 2015 10:00 am Selectmen's Office—Town Hall 41 Highland Avenue Attendees: Leonora Jenkins, Rolf Gjesteby, Chris Senior, Brian Joyce Meeting called to order at 10:27 Motion was made by Lee to ratify Woodard & Curran Contract with the amendments agreed upon by both parties regarding the liability insurance raised to $1 MIL and the early termination buy out amounts. This was seconded by Rolf. All agreed. Motion made by Lee to adjourn meeting at 10:29, seconded by Rolf. All agreed. John Steinmetz, Clerk Date 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Cohnsset Water o, ,r.r-,.:: Commissioners D E P A R T M E N T Leonora C. Jenkins TO 0HA5SET Q Sff6ff the Cwwwdy Since 1950 Rolf N. Gjesteby John W. Steinmetz BOARD OF WATER COMMISSIONERS Wednesday,July 22,2015 9:30 AM 339 King Street—Treatment Plant AGENDA 9:30-9:45 Public Comment 9:45-10:15 Sewer Commission& Consultant 10:15-10:30 Brian Joyce Projects (Nat'l Grid Pipe Replacement, Jerusalem Rd., Bear Hill Tank, etc.) 10:30-10:45 MOR& Conversion From Lime to Sodium Hydroxide at Treatment Plant 10:45-11:00 Rain Gardens & Other School Cooperative Programs 11:00-11:15 Water Model 11:15-11:30 Financials 11:30-11:45 Abatements, Warrants, Minutes 11:45-12:00 Commissioners Comments Topics not reasonably anticipated by the chair 48 hours in advance of the meeting Discussions during meetings should always be courteous and respectful and, should be confined to the subject under consideration. Statements and questions should be directed to the chair, who will ask the appropriate person(s) to respond. This meeting will be recorded as an official record. If you wish to record the meeting in any manner, you must advise the chair prior to the start of the meeting. Comments and copies of documents used in a presentation must be provided to the Water Board staff as part of the official record. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org �¢ _r Cohasset Water O, rti t v D E P A R T M E N T Commissioners Leonora C. Jenkins or+wsser S2�ZC81 Rolf N. Gjesteby John W. Steinmetz Minutes of the Cohasset Board of Water Commissioners 339 King Street— Water Treatment Plant July 22, 2015 @ 9:30 am Members Present: Leonora Jenkins, Chairman Rolf Gjesteby, Vice-Chairman John Steinmetz, Clerk Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom, Karen Quigley, Bryan Baldwin, Wayne Sawchuk, Marc Drainville, Joe Geary, Brian Joyce, Bill McGowan, Chris Senior, Kate McAlarey Motion made by Lee seconded by Rolf to call the meeting to order at 9:31 all in favor. Lee turned meeting over to Sewer Commissioners. Then Bryan Baldwin opened the Sewer Commission meeting. Bryan explained the study that they are doing is not just a sewer project. The study is being done on behalf of the town. GHD has been hired to help them understand the needs of the town and have a plan study. Mark Drainville said that they are going to meet with the various committees. They met with the BOH and are waiting to meet with the Con Com. Bryan stated that he is looking for feedback. Rolf wanted to make sure that the project was coordinated properly. Wayne said they have put cameras in every single main over a 3 year period. The have determined that they do not have to replace anything at this time. Their plant has now been upgraded. Lee said that years ago the issue of nutrient overload in the water was brought up. Lee said that the Doane Street area as well as Beechwood would be good areas to look at for sewer. Lee said that she has spoken to Brian Joyce and Kate from the high school to do some environmental studies. Lee is looking to get some source points for testing around the pond. Wayne wanted to know if any testing is done at 3A @ King Street where it goes into Lily Pond. Carl stated we have not done testing at the source. Carl said he was sure that testing was done in the past but not currently. Wayne wanted to know if there were areas that need to be addressed immediately. The potential areas of concern were printed out and distributed to the board. Copy of memo attached. There was a discussion about the source water permit, Zone 2 and the abandoned well at Sohier Street. Lee said that the one area where the Water Department is weak in is the lack of testing out in the field. Lee said they are looking at the Garden 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Club for assistance. It was explained that this is a town wide project not a sewer project. This is being funded by the town to see what needs to be addressed. If it is determined that there should be additional work, then they would go back to the town for funding. Carl stated our biggest concern is our surface water. Marc said that he would put together a letter after the meeting and then that would give everyone time to think about the subject. Wayne felt it was in the town's best interest to get some sort of testing done. Secondly as a result of the different studies that there may be structures that should be installed for disaster device around the pond. This would be the type of things that the town should do to protect the water supply and the town itself. Marc asked if there are restrictions on the type of fertilizer that can be used. Lee said there is something in the bylaws but it is supposed to be reported to the BOH. BOH and Open Space Committee looked at this closely but if they are with the state there is no enforceability of the Water Department. Bryan Baldwin adjourned the Sewer Commission meeting at 10:04 am. Brian Joyce Projects National Grid is doing pipe replacement starting 9/15 — 11115 in the downtown area. There is a 1928 gas main going thru the center of town community center to center of town Brook Street and Elm Street. This will be a 6-8 week project. Work hours are 6:00 pm to 2:00 am. This will be less disruptive. Half of the work will be main replacement, and then they will lay pipe beside old main. The line will then be pressure tested and if it passes services will be connected to new main. It will look like they are going down the road twice. There is an old water main in the downtown area. They are required to do curb to curb replacement. Brian spoke to Glenn about the water main from 1885 in the downtown area and he stated back in 2007 when work was done the pipe was in good condition. Carl said it is cement lined. Brian stated that there are new services and fire lines which were put in back in 2007. The only issue is the main itself. Carl said that the final paving will be done next year so we would have time to get funding if necessary. Jerusalem Road causeway is still in the permitting stages. Brian said it is taking longer than he thought. They want to raise it 2'. Brian has asked W&C to do a model showing what will happen if that area is bypassed and water is sent down the new main on Bow Street. Bear Hill Tank: Brian & Carl met with Scituate Fire & Cohasset Fire looking to install a new microwave antenna on the Bear Hill tank which will give some redundancy that will be advantageous to both towns. Lee wanted to know if there have been any abutters that have complained. No complaints have been reported. Brian explained that there are two antennas up their currently. They will be using existing metals. Rolf wanted to know that with having these additional things on the tank that our expense will be higher due to the fact that there is nothing in the contracts to help us with painting. Carl stated that the Capital Plan requires it to be painted in 2017. Carl said that the rust blooms have grown. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Raingardens: Brian said that Kate McAlarney and her students have been doing a great job. Kate said there was one they did last year that they built a wall and this year it is gone. Kate said that she and the kids are building the wall back up. Brian said he has ordered loam and stone which will be delivered here to the plant next week. Kate said that they took an entire week doing one on Arrowwood just cleaning out the trash. Once it was cleared they found the indicators for each plant. She would like to be able to get some sort of small fencing to put around it and possibly get a small plaque which gives the raingardens number and maybe say "Water Department". John then mentioned that there may be a grant thru the schools. Brian said that there is $7500 budgeted for this which is not much considering there are 50 raingardens. Brian thought that adopting a raingarden would be a great idea. Lee said she heard that Avalon donated $70,000 for raingardens and Lee wanted to know what happened to that money. Brian looked into it with Mary and there is no account for it. Brian said he would be a little more digging. Kate is having her students write stories about the raingardens and take pictures. Kate is hoping to get this into the Mariner. Lee asked if there was a map with all the raingardens listed. Brian said there is a GIS system at town hall which lists them. Chris said that they are working to bring on someone at Con Com to enforce some of the issues which have been brought up about dumping. Lee made a motion to allow Kate McAlarey's students to use the conference room as long as it is available, 2nd by John, all in favor. Lee wanted to know why another board received the Water Departments financials before water did. Chris said they are working on communication but the numbers look good. John thanked Chris for the assistance with the legal bills. Conversion from Lime to Sodium Hydroxide Joe Geary of Woodard & Curran presented the board with a quote for the evaluation and basis of design for the chemical conversion, this is available upon request. This will be the engineering costs phase 1. Joe and Carl said that the storage needed is a big issue. Joe said there are a couple of unknowns. The new form as well as a pilot study. The cost of Phase 1 is $12,534.00. Lee and Rolf both agreed that Phase 1 should be started, it has been budgeted. Joe will get to W&C to have something written so that it can be signed off on to proceed. Joe & Carl said once phase 1 starts and the engineers are here to have them look at the intake to see about having the sludge removed. Water model: Paul Roux's memo is available upon request. Lee asked for an explanation of WaterCAD vs Water Gems. Lee and the board will speak with Brian Joyce to see what his preference would be. Abatements -None The Abatement policy which John has drawn up a draft copy will be amended to include that the customer must have repaired the leak in a timely manner and approved by the Water Department. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org John made a motion to approve the abatement policy with the necessary changes 2nd by Rolf all in favor. This will be sent to the Clerk's Office once the changes are made. Motion made by John to approve the June 18, 2015 minutes 2nd by Rolf all in favor. Motion made by John to approve and July 8, 2015 meeting notes 2°d by Rolf all in favor. Joe had a question he was concerned about the 1885 water main going thru the center of town. He said he thought it might be a good idea to look into replacing the main. Carl said that gas only goes down 2' whereas the water main is down 5'. Lee would like someone to determine how many feet of old water main there is. Karen said that the town is working on a multi town project. This way anytime a road is being opened up all boards will be notified. Interconnect meeting next Tuesday, Carl will be in Foxboro for a Water Management Act meeting. The interconnect meeting will be at the treatment plant here on King Street at 10:00. Rolf said he would attend. John was unsure if he was available. I stated I would post it just in case both were able to attend. Next meeting tentatively scheduled for August 181h or 191h. Lee will let me know and get me an agenda to post. Motion made by Lee to adjourn at 11:40 2nd by Rolf all in favor. Respectfully Submitted, Brenda Douglas, Recording Secretary Approved By: .1, Date: JoVh Steinmetz, Clerk Cqhasset Board of Water CommissiJiers 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org /Xl Cohnsset Water a�r - :_ -S' D E P A R T M ENT Commissioners "- Leonora C.Jenkins aoo 55'Tf thenmunit�Since 1950 Rolf N. Gjesteby John W. Steinmetz Minutes of the Cohasset Board of Water Commissioners 339 King Street—Water Treatment Plant July 22, 2015 @ 9:30 am Draft Members Present: Leonora Jenkins, Chairman Rolf Gjesteby, Vice-Chairman John Steinmetz, Clerk Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom, Karen Quigley, Bryan Baldwin, Wayne Sawchuk, Marc Drainville,Joe Geary, Brian Joyce,Bill McGowan, Chris Senior, Kate McAlarey Motion made by Lee seconded by Rolf to call the meeting to order at 9:31 all in fa r, Lee turned meeting over to Sewer Commissioners. Then Bryan Baldwin opened the ewer IZommission meeting. Bryan explained the study that they are doing is not just a sewer project. The study is being done on behalf of the town. GHD has been hired to help them understand the needs of the town and have a plan study. Mark Drainville said that they are going to meet with the various committees. They met with the BOH and are waiting to meet with the Con Com. Bryan stated that he is looking for feedback. Rolf stated that the coordination be utmost. Wayne said they have put cameras in every single main over a 3 year period. The have e-termined that they do not have to replace anything at this time. Their plant has now been upgraded. Lee said that years ago the issue of nutrient overload in the water was brought up. Lee said that the Doane Street area as well as Beechwood would be good areas to look at for sewer. Lee said that she has spoken to Brian Joyce and Kate from the high school to do some environmental studies. Lee is looking to get some source points for testing around the pond. Wayne wanted to know if any testing is done at 3A @ King Street where it goes into Lily Pond. Carl stated we have not done testing at the source. Carl said he was sure that testing was done in the past but not currently. Wayne wanted to know if there were areas that need to be addressed immediately. The potential areas of concern were printed out and distributed to the board. Copy of memo attached. There was a discussion about the source water permit,Zone 2 and the abandoned wel Sohier Street. Lee said that the one area where the Water Department is i weak in is the lack of testing out in the field. Lee said they are looking at the Garden 339 King Street, Cohasset, Massachusetts 02025 Tel: (781)383-0057 Fax: (781) 383-2906 www.cohassetwater.org Club for assistance. It was explained that this is a town wide project not a sewer project. This is being funded by the town to see what needs to be addressg�it is determined that there should be additional w lth n they would go back to the town for funding. g Carl stated our biggest concern i oface water. Marc said that he would put together a letter after the meeting then that would give everyone time to think about the subject. Wayne felt it was in the town's best interest to get some sort of testing done. Secondly as a result of the different studies that there may be structures that should be installed for disaster device around the pond. This would be the type of things that the town should do to protect the water supply and the town itself. Marc asked if there are restrictions on the type of fertilizer that can be used. Lee said there is something in the bylaws but it is supposed to be reported to the BOH. BOH and Open_S)ace(committee looked at this closely but if they are with the state there is no enforceability of the Water Department. Bryan Baldwin adjourned the sewer meeting at 10:04 am. S�p(' 5L Brian Joyce Projects �v `S y ti a��' National Grid is doing pipe replac ent starting 9/15— 11/15 in the downtown area. C There is a 1928 gas main going thru enter of town community center to center of town Brook Street and Elm Street. This will be a 6-8 week project. Work hours are 6:00 rthen--C to 2:00 am. This will be less disruptive. Half of the work will be main replacement, iywill lay pipe beside old main�hen they will pressure test then they will connect oldo new main. It will look like they are going down the road twice. There is lldd water main in the downtown area. They are required to do curb to curb replacement. an spo e o 6411 Glenn about the water main from 1885 in the downtown area and he stated back in 2007 when work was done the pipe was in good condition. Carl said it is cement lined. Brian ed that there are new services and fire lines which were put in back in 2007fhe only issue the main itself. Carl said that the final paving will be done next year so we ,S would have time to get funding if necessary. Jerusalem Road causeway is still in the permitting stages. Brian said it is taking longer than he thought. They want to raise it 2'. Brian has asked W&C to do a model showing what will happen if that area is bypassed and water is sent down the new main on Bow Street. Bear Hill Tank: Brian& Carl met with Scituate Fire&Cohasset Fire looking to install LN new microwave antenna on the Bear Hill tank which will give some redundancy whiek ; A will be advantageous to both towns. Lee wanted to know if there have been any abutters that have complained. No complaints have been reported. Brian explained that there are two antennas up . currently. They will be using existing metals. Rolf wanted to know that with having these additional things on the tank that our expense will be higher due to the fact that there is nothing in the s to help us with painting. Carl stated ��- that the Capital Plan requires it to be painted i 2017. Carl said that the rust blooms have grown. 339 King Street, Cohasset,Massachusetts 02025 Tel: (781)383-0057 Fax: (781) 383-2906 www.cohassetwater.org Raingardens: Brian said that Kate McAlarney and her students have been doing a great job. Kate said there was one they did last year that they built a wall and this year it is bone. Kate said that she and the kids are building the wall back up. Brian said he has ordered loam and stone which will be delivered here to the plant next week. Kate said that they took an entire week doing one on Arrowwood just cleaning out the trash. Once it was cleared they found the indicators for each plant. She would like to be able to get some sort of ll fencing to put around it and possibly get a small plaque which gives e raingardeiumber and maybe say"Water Department". John then mentioned that there may ea grant t the schools. Brian said that there is $7500 budgeted for this which is not much considering there are 50 raingardens. Brian thought that adopting a rain garden would be a great idea. Lee said she heard that Avalon donated $70,000 for raingarden Lee wanted to know what happened to that money. Brian looked into it with Mary and there is no account for it. Brian said he would be a little more digging. Kate is 1 having her students write stories about the raingardens and take pictur s� ate is hoping to �►%1 get this into the Mariner. Lee asked if there was a map with all the raingardens listed. Brian said there is a GIS system at town hall which lists them. Chris said that they are working to bring on someone at Con Com to enforce some of the issues which have been brought dumping. �a J S Lee made a motion to allow her l to use onference room as long as e- by John Jall in favor. Lh� Lee wanted to know why another board received wat(r)s/ inancial before water did. Chris said they are working on communication but the numbers look good. John thanked Chris for the assistance with the legal bills. Conversion from Lime to Sodium Hydroxide Joe Geary of Woodard & Curran presented the board with a quote for the evaluation and basis of design for the chemical conversion,this is available upon request. This will be the engineering costs phase 1. Joe and Carl said that the storage needed is a big issue. Joe said there are a couple of unknowns. The new form as well as a pilot study. The cost of Phase 1 is $12,534.00. Lee and Rolf both agreed that Phase 1 should be started, it has been budgeted. Joe will get to W&C to have something written so that it can be signed off on to proceed. Joe& Carl said once phase 1 starts and the engineers are here to have them look at the intake to see about having the sludge removed Water model: Paul Roux's mem ravai able upon request. Lee asked for an explanation of WaterCAD vs Water Gems. Lee and the board will speak with Brian Joyce to see what his preference would be. V Abatements-None The Abatement policy which John has drawn up a draft copy willCamnedt:) include that the customer must have repaired the leak in a timely manner and approved by the Water Department. 339 King Street, Cohasset,Massachusetts 02025 Tel: (781) 383-0057 Fax: (781)383-2906 www.cohassetwater.org John made a motion to approve the abatement policy with the necessary changes 2"d by Rolf all in favor. This will be sent to the Clerk's Office once the changes are made. Motion made by John to approve the June 18, 2015 minutes 2"d by Rolf all in favor. Motion made by John to approve and July 8;2015 meeting notes 2"d by Rolf all in favor. Joe question he was concerned about the 1885 water main going thru the center of to ie id he thought it might be a good idea to look into replacing the main. Carl said th only goes down 2' whereas the water main is down 5'. Lee would like someone to determine how many feet of old water main there is. Karen said that the town is working on a multi town project. This way anytime a road is being opened up all boards will be notified. Interconnect meeting next Tuesday, Carl will be in Foxboro for a Water Management Act meeting. The interconnect meeting will be at the treatment plant here on King Street at . Rolf said he would attend. John was unsure if he was available. I stated I would pos ust in case both were able to attend. Next meeting tentatively scheduled for August 18`h or 19d'. Lee will let me know and get me an agenda to post. Motion made by Lee to adjourn at 11:40 2"d by Rolf all in favor. Respectfully Submitted, Brenda Douglas, Recording Secretary Approved By: Date: John Steinmetz, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset,Massachusetts 02025 Tel: (781) 383-0057 Fax: (781)383-2906 www.cohassetwater.org O tV�a PR�C cohasset water _ .•. •v DE PARTM ENT Commissioners Leonora C. Jenkins OtfA55E i�E7 COn27Z�Cl Srn(,e 1 Rolf N. Gjesteby ~��1 John W. Steinmetz Minutes of the Cohasset Board of Water Commissioners 339 King Street— Water Treatment Plant July 22, 2015 @ 9:30 am Draft Members Present: Leonora Jenkins, Chairman Rolf Gjesteby, Vice-Chairman John Steinmetz, Clerk Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom, Karen Quigley, Bryan Baldwin, Wayne Sawchuk, Marc Drainville, Joe Geary, Brian Joyce, Bill McGowan, Chris Senior, Kate McAlarey Motion made by Lee seconded by Rolf to call the meeting to order at 9:31 all in favor Lee turned meeting over to Sewer Commissioners. Then Bryan Baldwin opened the sewer commission meeting. Bryan explained the study that they are doing is not just a sewer project. The study is being done on behalf of the town. GHD has been hired to help them understand the needs of the town and have a plan study. Mark Drainville said that they are going to meet with the various committees. They met with the BOH and are waiting to meet with the Con Com. Bryan stated that he is looking for feedback. Rolf stated that the coordination be utmost. Wayne said they have put cameras in every single main over a 3 year period. The have determined that they do not have to replace anything at this time. Their plant has now been upgraded. Lee said that years ago the issue of nutrient overload in the water was brought up. Lee said that the Doane Street area as well as Beechwood would be good areas to look at for sewer. Lee said that she has spoken to Brian Joyce and Kate from the high school to do some environmental studies. Lee is looking to get some source points for testing around the pond. Wayne wanted to know if any testing is done at 3A @ King Street where it goes into Lily Pond. Carl stated we have not done testing at the source. Carl said he was sure that testing was done in the past but not currently. Wayne wanted to know if there were areas that need to be addressed immediately. The potential areas of concern were printed out and distributed to the board. Copy of memo attached. There was a discussion about the source water permit, Zone 2 and the abandoned well Sohier Street. Lee said that the one area where the Water Department is weak in is the lack of testing out in the field. Lee said they are looking at the Garden 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Club for assistance. It was explained that this is a town wide project not a sewer project. This is being funded by the town to see what needs to be addressed then if it is determined that there should be additional work then they would go back to the town for funding. Carl stated our biggest concern is our surface water. Marc said that he would put together a letter after the meeting then that would give everyone time to think about the subject. Wayne felt it was in the town's best interest to get some sort of testing done. Secondly as a result of the different studies that there may be structures that should be installed for disaster device around the pond. This would be the type of things that the town should do to protect the water supply and the town itself. Marc asked if there are restrictions on the type of fertilizer that can be used. Lee said there is something in the bylaws but it is supposed to be reported to the BOH. BOH and Open space committee looked at this closely but if they are with the state there is no enforceability of the Water Department. Bryan Baldwin adjourned the sewer meeting at 10:04 am. Brian Joyce Projects National Grid is doing pipe replacement starting 9/15 — 11115 in the downtown area. There is a 1928 gas main going thru center of town community center to center of town Brook Street and Elm Street. This will be a 6-8 week project. Work hours are 6:00 pm to 2:00 am. This will be less disruptive. Half of the work will be main replacement then will lay pipe beside old main then they will pressure test then they will connect old svc to new main. It will look like they are going down the road twice. There is old water main in the downtown area. They are required to do curb to curb replacement. Brian spoke to Glenn about the water main from 1885 in the downtown area and he stated back in 2007 when work was done the pipe was in good condition. Carl said it is cement lined. Brian stated that there are new services and fire lines which were put in back in 2007 the only issue are the main itself. Carl said that the final paving will be done next year so we would have time to get funding if necessary. Jerusalem Road causeway is still in the permitting stages. Brian said it is taking longer than he thought. They want to raise it 2 . Brian has asked W&C to do a model showing what will happen if that area is bypassed and water is sent down the new main on Bow Street. Bear Hill Tank: Brian & Carl met with Scituate Fire & Cohasset Fire looking to install new microwave antenna on the Bear Hill tank which will give some redundancy which will be advantageous to both towns. Lee wanted to know if there have been any abutters that have complained. No complaints have been reported. Brian explained that there are two antennas up their currently. They will be using existing metals. Rolf wanted to know that with having these additional things on the tank that our expense will be higher due to the fact that there is nothing in the contacts to help us with painting. Carl stated that the Capital Plan requires it to be painted in 2017. Carl said that the rust blooms have grown. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Raingardens: Brian said that Kate McAlarney and her students have been doing a great job. Kate said there was one they did last year that they built a wall and this year it is gone. Kate said that she and the kids are building the wall back up. Brian said he has ordered loam and stone which will be delivered here to the plant next week. Kate said that they took an entire week doing one on Arrowwood just cleaning out the trash. Once it was cleared they found the indicators for each plant. She would like to be able to get some sort of small fencing to put around it and possibly get a small plaque which gives the raingarden number and maybe say"Water Department". John then mentioned that there may be a grant thru the schools. Brian said that there is $7500 budgeted for this which is not much considering there are 50 raingardens. Brian thought that adopting a raingarden would be a great idea. Lee said she heard that Avalon donated $70,000 for raingardens Lee wanted to know what happened to that money. Brian looked into it with Mary and there is no account for it. Brian said he would be a little more digging. Kate is having her students write stories about the raingardens and take pictures Kate is hoping to get this into the Mariner. Lee asked if there was a map with all the raingardens listed. Brian said there is a GIS system at town hall which lists them. Chris said that they are working to bring on someone at Con Com to enforce some of the issues which have been brought up about dumping. Lee made a motion to allow her kids to use conference room as long as available 2nd by John all in favor. Lee wanted to know why another board received waters financial before water did. Chris said they are working on communication but the numbers look good. John thanked Chris for the assistance with the legal bills. Conversion from Lime to Sodium Hydroxide Joe Geary of Woodard & Curran presented the board with a quote for the evaluation and basis of design for the chemical conversion, this is available upon request. This will be the engineering costs phase 1. Joe and Carl said that the storage needed is a big issue. Joe said there are a couple of unknowns. The new form as well as a pilot study. The cost of Phase 1 is $12,534.00. Lee and Rolf both agreed that Phase 1 should be started, it has been budgeted. Joe will get to W&C to have something written so that it can be signed off on to proceed. Joe & Carl said once phase 1 starts and the engineers are here to have them look at the intake to see about having the sludge removed. Water model: Paul Roux's memo available upon request. Lee asked for an explanation of WaterCAD vs Water Gems. Lee and the board will speak with Brian Joyce to see what his preference would be. Abatements -None The Abatement policy which John has drawn up a draft copy will amend to include that the customer must have repaired the leak in a timely manner and approved by the Water Department. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org John made a motion to approve the abatement policy with the necessary changes 2"d by Rolf all in favor. This will be sent to the Clerk's Office once the changes are made. Motion made by John to approve the June 18, 2015 minutes 2"d by Rolf all in favor. Motion made by John to approve and July 8, 2015 meeting notes 2"d by Rolf all in favor. Joe had a question he was concerned about the 1885 water main going thru the center of town he said he thought it might be a good idea to look into replacing the main. Carl said that gas only goes down 2' whereas the water main is down 5'. Lee would like someone to determine how many feet of old water main there is. Karen said that the town is working on a multi town project. This way anytime a road is being opened up all boards will be notified. Interconnect meeting next Tuesday, Carl will be in Foxboro for a Water Management Act meeting. The interconnect meeting will be at the treatment plant here on King Street at 10:00. Rolf said he would attend. John was unsure if he was available. I stated I would post just in case both were able to attend. Next meeting tentatively scheduled for August 18th or 19th. Lee will let me know and get me an agenda to post. Motion made by Lee to adjourn at 11:40 2"d by Rolf all in favor. Respectfully Submitted, Brenda Douglas, Recording Secretary Approved By: Date: John Steinmetz, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org SIGN IN SHEET July 22, 2015 NAME ADDRESS AAIC-�)rn I�'V V I C-c 17'I LLS'7-12-6 sewe4 L'elwppl Agenda July 22, 2015 Project Cohasset Plan of Study From Marc Drainville Subject Board of Water Commissioners meeting Tel 774-470-1634 Venue/Date/Time July 22, 2015 9:30 a.m. .lob No 8618827 Potential Areas of Concern a. Hull connection/North Cohasset b. Aaron River Reservoir— Beechwood Street Area c. Cohasset Harbor/Neighboring Communities i. Brewster Rod/ Ledgewood ii. South main St to the Scituate Town Line (potential poor soils) d. Fats, Oils, Grease/Grease Traps/Town Sewer Regulations e. Other issues i. WWTF Discharge Permit ii. Satellite WWTFs iii. GIS system f. Prior town report may have identified other areas of town—TBD Questions - Are there any wastewater related areas of concern in town - Are there any water quality issues of concern - Any other concerns GA86\18827\W P\Meetings\Agenda\Water Comm isioners.docx COMMUNITY GARDEN CLUB OF COHASSET Rain Gardens NEWSLETTER June 2011 Several years ago through the ongoing water, sewer and drainage projects, Cohasset joined the growing number of communities that were installing Rain Gardens throughout their towns to reduce pollution and preserve our water systems. The function of a Rain Garden is to provide soil and plant based filtration systems to remove pollutants from rain and melting snow from entering our waterways. In addition Rain Gardens create habitats for birds and beneficial insects, reduces pest and harmful insects. Typically the term `Rain Garden' encompasses several different of bioinfiltration systems including bioretention cells, bioinfiltration cells, vegetated bio filters, rain gardens, grass swales, infiltration trenches and buffer strips. There are different maintenance requirements for each ranging from what can be done by a homeowner to those that need a more specialized professional care. Cohasset has many different types of Rain Gardens from the relatively simple bioretention systems to more complicated filtration systems including vegetative bio filters. Residents can take part in helping to maintain the many Rain Gardens around the town. Most of them are located in front of private homes. A few examples are: 16 Old Pasture Road, 223 Pond St, 281 King St, 248 King St., 34 Flintlocke Ridge. By Adopting a Rain Garden, you can help to insure the effectiveness of this ongoing program. Maintaining a Rain Garden is also a very effective environmental learning tool for children. The Rain Gardens require a little bit of time. Visual checks of the gardens are required in the spring and fall. Debris and litter must be removed, excess growth and dead branches have to be pruned. Excessive corrosion and dead and diseased plants should be reported for replacement of the plants and crushed stone. Once a month during the growing season the garden should be inspected for disease and pests. Weeding and litter removal should be done as needed. During periods of drought water as needed and inspect for signs of stress. If you are interested in learning more please contact me at 781-383-0024 Lee Jenkins COMMITMENT L INTEGRITY 40 Shattuck Road I Suite 110 T 866,702.6371 DRIVE RESULTS Andover. Massachusetts 01810 T 978,557.8150 www.vvoodardcurran.com F 978.557.7948 MEMORANDUM T0: Joe Geary FROM: Nate Little and Rob Little ` DATE: July 21,2015 WOODARD RE: Cohasset, MA—Chemical Conversion—Phase 1 &CURRAN Phase 1 -Evaluation and Basis of Design Scope of Work 1) Kickoff meeting 2) Site visit to collect data and information on existing conditions. a. Water quality conditions (actual and desired pH and alkalinity) b. Lime feed rates c. Storage area dimensions d. Injection locations e. Photos 3) Bench scale titration test to determine caustic dosing requirements at both injection locations. 4) Basis of design memo including: a. Chemical dosing and storage requirements b. Equipment recommendations (tankage,feed pumps, instrumentation) c. Containment area and room modification requirements d. Recommended instrumentation and programming modifications e. Budget level equipment cost estimates f. Conceptual process layout drawings 5) Draft BRP WS 29 application for chemical addition retrofit 6) Meet with Carl,Joe and Paul to review basis of design and draft permit submittal 7) Finalize basis of design and draft BRP WS 29 application* Total budget for Phase 1 =$12,534.00 *Note that the BRP WS 29 submittal does not include the MassDEP"Water Supply Facility Checklist for Potassium Hydroxide or Sodium Hydroxide for Permit Review/Approval' r .y r t tl "rw e v r r, aAm r l* 5 i i { v V 16 � r r 7► • Town of Cohasset Water Enterprise Fund Budget to Actual June 30,2015 DRAFT Budget Year To Date Encumbrances Budget Balance REVENUES Fav/(Unfav) Water Use Charges 3,700,577.00 3,944,819.79 244,242.79 6.60 Sale of Water to Linden Ponds 240,530.00 285,599.39 45,069.39 18.74 Hydrant&Distribution Charges 426,711.00 424,984.00 (1,727.00) (0.40) Penalties/Interest Charges 21,506.00 21,632.71 126.71 0.59 Water Liens Added to Taxes 125,473.00 151,093.59 25,620.59 20.42 Tax Liens 27,132.00 7,140.53 (19,991.47) (73.68) System Development Charge 108,598.00 182,068.05 73,470.05 67.65 Other Revenue - - - _ Rental/Lease Income 44,798.00 47,130.33 2,332.33 5.21 Interest Income - - _ Transfer from General Fund 31,438.00 31,438.00 - - Transfer from Capital Stabilization 115,000.00 115,000.00 - - Total : REVENUES 4,841,763.00 5,210,906.39 - 369,143.39 7.62 General Expenses 1,533,755.67 1,523,482.46 237.42 10,035.79 0.65 Debt Service 3,204,996.00 3,204,995.29 0.71 - Indirect Costs 93,123.00 93,123.00 - - Replacement of Roof Section 15,000.00 13,825.00 1,175.00 7.83 Total : EXPENDITURES 4,846,874.67 4,835,425.75 237.42 11,211.50 0.23 NET SURPLUS/(DEFICIT) (5,111.67) 375,480.64 (237.42) 380,354.89 7,440.91 Budget Balancing Items: Reserve for Encumbrances FY14 36,549.67 Prior year Retained Earnings Deficit (31,438.00) 5,111.67 Town of Cohasset Water Enterprise Fund Revenue Actual to Prior Year Twelve Months Ending June 30th DRAFT Object Description Fiscal Year 2015 Fiscal Year 2014 Inc/(Dec) 4140 TAX LIENS REDEEMED 7,140.53 27,132.28 (19,991.75) -73.7% 4170 PENALTIES AND INTEREST 21,632.71 21,506.51 126.20 0.6% 4210 USAGE CHARGES 3,944,819.79 3,648,565.23 296,254.56 8.1% 4215 SALE OF WATER 285,599.39 240,530.44 45,068.95 18.7% 4220 OTHER CHARGES 424,984.00 320,710.69 104,273.31 32.5% 4230 WATER LIENS ADDED TO TAXES 151,093.59 125,473.11 25,620.48 20.4% 4320 FEES 182,068.05 108,597.69 73,470.36 67.7% 4360 RENTALS 47,130.33 27,410.40 19,719.93 71.9% 4840 MISCELLANEOUS REVENUE - 6,307.72 (6,307.72) -100.0% 4930 OTHER FINANCING SOURCES 115,000.00 29,281.27 85,718.73 292.7% 4970 INTERFUND TRANSFERS 31,438.00 - 31,438.00 - Total $ 5,210,906.39 $ 4,555,515.34 $ 655,391.05 14.4% o 0 � o 0 0 o 0 0 a o Ln N O a) " O N O M E N O v O M r-I CD O l0 O a1 O O n 00 Itw✓ c O o0 0o r- M O r-1 0 1� M 0 O1 M m 0) w Ln cm Ln O o0 O N t\ O d e 00 M I, M 00 t 4 M O 00 qzdl O w rl m l0 ih N M Ln O lD 00 00 r-I N > t^h jM � tttom!} tM/} a) U f� m }' O O O O O O O O O O O O O W O O O O O O O O O O O O O 0 0 0 0 0 Ln � 0 0 0 0 0 d• O O O lfl O O O pp Ln 0 0 0 0 I- Ln O 0 ::1- O O N c-I O Ln O O I� N M O rl O O N N C!7 1:1- Ln r-I O t/? V/ Ln to r-I M m r-I "a O 00 r-I N W O 00 O I- M O M R* rn w 4 lD 4 Ln ri O N o0 O 4 4 00 M N w r-I -* w -(n 00 O O tD m r- a) r, w I- a) LO M N r-I Cn Q al al :t zd, Ln I- r-I r-I 00 M M C) O H W r-I O Ln q:d- O 00 a) N O r-I R* n _0 r-I Ln I- m O c-i r-I Tt O r-i LO Ict O O N N N N M M M M R* R* qCT Ln co U Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln a7 d0 4-J L O N m U I? H O f6 0C a) O O Q CU a) u X 0 s✓ cv V O c�i O N m to �p E bn - U Q. -1 fC a) 'E L i O O N cC cn w I v) w U I U U I(D I U U C7 wtbprebl Bill date: 08/03/2019 07/15/201S Town of Cohasset WATER/SEWER PRE-BILLING REPORT Due date: 09/02/201S Period: 1 Page S9 B I L L I N G T 0 T A L S Code Description Amount Accounts Bill Caption Water Usage: 7, 902, 600 2, 634 Sewer Usage: 4, 245, 800 1, 554 Water Rates : 615, 645 .29 2, 481 Summer Service: 34 Basic Service Charge: 501, 062 .30 2, 585 Total Water: 1, 116, 707 .59 2, 590 MR Meter Replacement : 1, 600 . 00 2 Replace Mtr . SS Seasonal Service - Turn On: 700 . 00 2 Seasonal Svc UU Unmetered Unit Charge: 26, 834 .50 78 Unmtr Unt Ch Total Water + Service: 1, 145, 842-.09 2, 590 NORTH Sewer: 67, 919 . 00 309 CENTRAL Sewer: 283, 405 . 60 1, 253 Total Sewer: 351, 324 . 60 1, 562 Gn Town-owned Grinder Pump (N) : 32, 500 . 00 253 GP-North Gc Town-owned Grinder Pump (C) : 8, 375 . 00 67 GP-Central / Total Sewer + Service: 392, 199 . 60 1, 562 l Total Current Billing: 1, 538, 041 . 69 2, 792 Credits-Water: -8, 706. 01 88 Credits-Sewer: -21, 204 . 69 113 Credits-Service: -1, 750. 00 1 Past Due-Water: 232, 283 . 94 448 Past Due-Sewer: 114, 149. 82 357 Past Due-Service: 16, 524 . 67 58 Interest-Water: 16, 54-0 . 42 440 (09/02/2015) Interest-Sewer: 25, 249. 83 352 (09/02/2015) Interest-Service: 1, 134 . 69 58 (09/02/2015) Demand/Fees : 55 . 00 2 -------------- -------- -------------- -------- Grand Total : 1, 912, 319 .36 2, 796 No-Bills : 50 Total Accounts : 3, 054 ----------—------------------------ SIGNED THIS DAY OF ....—.......... 20___—_ \ / ------------------------------------ ------------------------------------- • wtbprebl 07/29/2014 Town of Conasset WATER/SEWER PRE-BILLING REPORT Bill date: 08/01/2014 Period: Prev. Current Current Current Current Arrears Acctf Property address Property owner Reading Reading Usage Water Sewer Water B I L L I N G T O T A L S Amount Accounts ------------ -------- Water Usage: 7, 180, 300 2, 609 Sewer Usage: .3, 915, 900 1, 549 Water rates : 540, 805 . 61 2, 477 Summer Service: 0 . 00 35 Fire Service: Basic Service Charge: 496, 724 . 75 2, 565 Total Water: 1, 037, 530 . 36 2, 570 Various Service Char e: 1, 450 . 00 4 Fire/Private H dran s : Total Water + Nrvi.ce: 1, 038, 980 .36 2, 570 NORTH Sewer: 72, 236.20 309 CENTRAL Sewer: 273, 587 . 60 1, 245 Total Sewer: 345, 823. 80 1, 554 NORTH Sewer Svc: 32, 500 . 00 253 CENTRAL Sewer Svc: 8, 500 . 00 68 Sewer Service Charge : 41, 000 . 00 321 Total Sewer + Service: 386, 823 . 80 1, 554 ------------ -------- ------------ -------- Total Current Billing: 1, 425, 804 .16 2, 773 Credits-Water: -12, 932 . 67 160 Credits-Sewer: -7, 198 . 49 49 Credits-Service: Credits-Sewer Service: Past Due-Water: 209, 940 .28 492 Past Due-Sewer: 105, 119 .20 158 Past Due-Service: 2, 113 . 65 5 Past Due-Sewer Service: 13, 605.32 39 Interest-Water: 17, 048 . 18 476 Interest-Sewer: 21, 073 . 54 158 Interest-Service: 127 . 42 5 Interest-Sewer Service : 998 . 49 39 (as of 09/02/2014) Demand/Fees : 7, 670 . 00 254 ------------ -------- -� .. Grand Total.: 1, 783, 36.9...08 2., 77S. - No-Bills : 45 Total Accounts : 3, 012 COMMITMENT&INTEGRITY 35 New England Business Ctr. T 866,702.6371 DRIVE RESULTS Suite 180 T 978.557.8150 Andover, Massachusetts 01810 F 978.557.7948 www.woodardcurran.com MEMORANDUM TO: Cohasset Water Commission &Brian Joyce, Town of Cohasset FROM: Paul Roux,W&C _ DATE: 07/16/2015 _ ` RE: Costs Assigned For Water Model Options WOODARD &CURRAN The fee/pricing options for WaterCAD Standalone and for WaterGEMS 500 pipes are shown in the table below. 1. The purchase of a license would include the license fee as an up-front cost as well as an annual fee for the SELECT subscription, which would entitle Cohasset to software upgrades and support. 2. Alternatively, the quarterly term leasing cost has no up-front cost, no annual cost, and the lease price is 14% of the current license value. Leasing also entitles the user to the latest upgrades and support, as well as access to on-demand training content for the leased software. The differences between WaterCAD and WaterGEMS are: • WaterGEMS includes integration with both ArcGIS and AutoCAD o Embedded in ArcGIS, WaterGEMS can connect directly to personal geodatabases whereas WaterCAD is limited to shape files for exchange of GIS information o Embedded in ArcGIS,WaterGEMS uses the full visualization power of ArcGIS and allows labeling and coloring of background information as well as model input and results • WaterGEMS has functionality for genetic algorithm analysis for automatic calibration, design optimization, and pump scheduling (Darwin Calibrator, Designer, and Scheduler) • WaterGEMS includes functionality for connecting to real-time data (SCADAConnect) • WaterGEMS includes automated skeletonization tools (Skelebrator) If you have any questions about the licensing options or about the pricing below, I will need to direct them to Jennifer Suttles, a W&C licensed engineer familiar with the model. When Cohasset is ready to decide on purchase or lease, W&C's software vendor will need to set you up as an end user account in their system and generate the formal pricing quote from that account. Pricing Table Product, Configuration License Cost Annual Quarterly Lease SELECT WaterCAD Standalone 500 pipes $3,182 $771 $445 WaterGEMS 500 pipes $8,493 $2,040 $1,189 �G 4 Town of Cohasset Recreation Commission Ted Carroll, CPRP Recreation Director o 41 Highland Avenue Cohasset, MA 02025 Tel: 781-383-4109 ^ ' , j COHASSET Fax: 781-383-1561 v www.cohassetrec.com JUN 2 2 2015 BY: To: All Departments, Boards, Committees and Commissions From: Ted Carroll, Director RE: Reorganization Date: June 3, 2015 Please be advised the Recreation Commission at their June 2nd meeting voted to reorganize as follows: Chairperson: Elizabeth Deveney Frazier Vice-Chair: Kimberly J. Mulcahy Secretary: Abigail H. Alves Members: Douglas R. Ellinger Virginia L. Froio Daniel J. Martin, Sr. Maria C. Osborne TOWN OF COHASSET SEWER COMMISSION c 41 Highland Avenue .c v Cohasset, Massachusetts 02025 sewer@cohassetma.org T OH/►SSET 781.383.4108 ext. 114 k 1 . 0 Bryan Taylor Baldwin, Chairman William McGowan, Vice ChairmanQ Wayne Sawchuk, Clerk tMti:P1, 2015 Oil Date: June 1,2015 To: All Departments, Boards, Committees and Commissions Subject. Reorganization of the Board of Sewer Commissioners Please be advised that at the meeting held on Wednesday,May 13, 2015 the Sewer Commission voted unanimously to make no changes to the organization and remain as follows: Bryan Taylor Baldwin- Chairman William McGovern-Vice Chairman Wayne Sawchuk- Clerk Cohasset Wastewater Treatment Plant recipient of the 2013 Award of Excellence for Plant Performance in the Commonwealth of Massachusetts PAUL PRATT MEMORIAL LIBRARY 35 RIPLEY ROAD 781-383-1348 COHASSET, MA 02025-1745 FAX 781-383-3024 To: All Departments From: Bronwyn Nelson, Administrative Assistant Date: July 6, 2015 Subject: Reorganization of the Board of Library Trustees Please be advised that at the scheduled meeting held on May 13, 2015, the Board of Trustees voted to reorganize as follows: Carolyn Coffey—Chairman Stephen Brown —Secretary The current Library Trustees are: Stephen Brown Carolyn Coffey Lynne DeGiacomo David Dwyer Marylou Lawrence Agnes McCann Sarah Pease Teresa Polhemus James Sandell Coh"Set Water '7Fr D E P A R T M E N T Commissioners 1950 Leonora C.Jenkins �� or+wss[j7 tie �nuni�Since Rolf N. G'esteb John W. Steinmetz June 26, 2015 Wendy Neubert 92 Aaron River Road Cohasset, MA 02025 Re: Fence Damage Dear Mrs. Neubert: I am sending you by e-mail a picture showing that your tree that damaged our fence was rotting in the middle. It was not healthy, as has been implied. I am quite surprised that your insurance carrier did not send out a claim representative to inspect the tree prior to making its claim determination. Please remind your carrier of its claim handling obligations under M.G.L. ch. 176D. Your carrier should reconsider its faulty position, and pay for our fence damage immediately. As your carrier should know, violation of M.G.L. ch. 176D carries with it significant penalties under M.G.L. ch. 93A. Thank you for your attention to this matter. Sincerely, �&� 4eo Brenda Douglas Office Manager Cohasset Water Department 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Southeastern Massachusetts Office Toll Free: 1-800-592-6422 PO Box 9690 Fax: 1-866-759-3140 Providence, RI 02940-9690 CAUTO HOME LIFE Can � 1 4. 'e 'v+.r.F�F�'ycieab CM E�.:idtYa : 2 *1t•a s June 30, 2015 S'+ Cohasset Water Department `s 339 King Street Cohasset,MA 02025 Our File Number: 60002109108 Date of Loss: October 30, 2014 To whom it may concern: This letter is in regards to the notification our insured,Mr. & Mrs. Neubert,received on June 26, 2015, concerning their tree that fell on the Town of Cohasset's property. Your letter indicates that our insured's tree was rotted in the middle, which is the reason why it fell damaging the town's fence. We have carefully reviewed the photos that were sent, and believe that a reasonable person would not have been able to determine that the tree was rotted. The rot is 95% on the interior where it could only be seen after the tree fell. According to our insured,the tree had full foliage and the upper trunk shows no sign of rot or decay. As a result, our insured is not negligent for a known hazard on their property. We are denying the claim you have made against our insured based on the information that has been provided to us. Please be advised that our denial of coverage for this loss is based upon the facts as we currently know and understand them. If you feel there is any information we have not considered, or should you have any information you feel will change our opinion,please forward it to my attention. C AMICA MUTUAL INSURANCE AMIC ALLOYDS OF TEXAS Ii 1 INSURANCE GENERAL AGENCY,INC.PRO ANCE COMPANY WEB SITE:WWW.AMICA COM 2 June 30, 2015 l AUTO HOME LIFE If you have any questions,please feel free to contact me. Sincerely, �i2� r�s�a C52 6&ln Cristina S. Carreiro Arnica Mutual Insurance Company 800-592-6422 x47029 CCARREIRO@AMICA.COM C AMICA MUTUAL INSURANCE COMPANY AMICA LIFE INSURANCE COMPANY AMICA PROPERTY AND CASUALTY INSURANCE COMPANY AMICA LLOYDS OF TEXAS AMICA GENERAL AGENCY,INC. WEB SITE:WWW.AMICA.COM W2&ARo l`LCURRAN TABLE OF CONTENTS SECTION PAGE NO. ExecutiveSummary.............................................................................................................................. ES-1 1 OPERATIONS....................................................................................................................................1-1 1.1 Events Impacting Operations.........................................................................................................1-1 1.2 Permit Compliance.........................................................................................................................1-1 1.3 Flows..............................................................................................................................................1-1 1.4 Chemical Usage and Compliance Monitoring ................................................................................1-2 1.5 Sludge Generation .........................................................................................................................1-3 1.6 Water Quality..................................................................................................................................1-3 1.7 Emergency&Service Calls............................................................................................................1-3 1.8 Power Outages...............................................................................................................................1-3 1.9 Staff Callouts..................................................................................................................................1-4 1.10 Plant Downtime..............................................................................................................................1-4 1.11 Maintenance...................................................................................................................................1-4 1.12 Repairs...........................................................................................................................................1-5 1.13 Housekeeping ................................................................................................................................1-5 2 PROJECT MANAGEMENT AND ADMINISTRATION.......................................................................2-1 2.1 System Improvements....................................................................................................................2-1 2.2 Staffing &Training..........................................................................................................................2-2 2.3 Corporate Support..........................................................................................................................2-2 3 OTHER...............................................................................................................................................3-1 3.1 Route 3A Booster station&linden pond.........................................................................................3-1 �-4 WOODARD &CURRAN EXECUTIVE SUMMARY With few exceptions the Treatment Plant ran smoothly throughout the month of June. Raw water quality was normal for the time of year with total organics and manganese remaining pretty consistent throughout the month, only creeping up ever so slightly. Filter run times were better than average, probably because of the cooler than normal temperatures we experienced this month. Plant performance/TOC removal was at 70% for the month. Verizon completed their facility installation at the Bear Hill Tank this month. Overall their work went smoothly. Town Engineer Brian Joyce, Fire Department officials Chief Silvia and John Dockray, and Water Department Project Manager Carl Hillstrom met with AT&T officials regarding several protracted repairs that AT&T needs to complete, the main one being replacement of the cable trough covers that run up the side of the tank. As of the date of this writing we have not received a draft for the new discharge permit that EPA will be issuing to the CWD. This permit will limit the amount of aluminum in the residuals supernatant that we discharge from the lagoons back into Lily Pond. In addition to this DEP will be issuing a draft of the new Water Management Permit in the near future. Under this permit we will be required to meet a residential per capita usage of 65 gallons/day and an unaccounted for water of 10%. We will also be required to institute more stringent outdoor water-use restrictions. DEP's schedule is to issue the new permit in August. Again this year the CWD participated in the Eastern Massachusetts Chemical Cooperative water treatment chemicals biddings for FY 2016. We do so in order to obtain the best prices possible for the treatment chemicals we use. Precipitation for the month of June was 7.69", while normal is 3.65". After a warm and very dry May the rainy weather forestalled any outside watering restrictions for the months of June and July. At the time of this writing: Lily Pond is at 97% capacity(elevation 44.80). Aaron Reservoir is at 95%capacity(elevation 64.50). Cohasset,Massachusetts I Water Department ES-1 Woodard&Curran June 2015 MOR �-4 a'"k WOODARD &CURRAN 1 OPERATIONS 1.1 EVENTS IMPACTING OPERATIONS Plant operations were normal for the month. 1.2 PERMIT COMPLIANCE There were no drinking water quality violations in June. 1.3 FLOWS For the month of June the Treatment Facility, together with the Ellms Meadow Well-Field, produced an average of 947,392 GPD of finished water, with a total month production of 30.809 Million Gallons. Total2014 January 16.850 0.554 January 17.384 0.561 February 14.459 0.516 February 16.122 0.576 March 16.607 0.536 March 17.764 0.573 April 17.232 0.574 April 16.272 0.542 May 23.553 0.760 May 29.369 0.947 June 35.690 1.190 June 30.809 1.027 July 35.173 1.135 July August 33.161 1.070 August September 30.049 1.002 September October 19.291 0.622 October November 15.835 0.528 November December 17.428 0.562 December Cohasset, Massachusetts I Water Department 1-1 Woodard&Curran June 2015 MOR Ahw� WOODARD &CURRAN 1.4 CHEMICAL USAGE AND COMPLIANCE MONITORING Monthly chemical addition and compliance monitoring reports for the month of June were submitted to the Mass DEP on July 2,2015. The monthly fluoride reports to the Mass DPH were also submitted on July 2°d UsageChemical for the monthof Pre-chlorination 265.7#/month 8.9#/day Post-chlorination 286.4#month 9.5#/day Post-chlorination, Ellms Meadow 52.6#/month 1.9#/day Calcium Hydroxide (Lime) (Process) 589.3#/month 19.6#/day Calcium Hydroxide (Lime) 485.1#/month 16.2#/day Poly Aluminum Chloride 25984.6#/month 866.2#/day Ferric Chloride 2048.4#/month 68.3#/day Polymer 59.7#/month 2.0#/day Sodium Permanganate 962.4#/month 32.1#/day Sodium Fluoride 250#/month Sodium Fluoride, Ellms Meadow 0#/month Sodium Hexametaphosphate 1439.7#/month 48.0#/day Sodium Hexametaphosphate, Ellms Meadow 221.3#/month 7.4#/day NOTE: TOC removal for the month of June was at 70% Cohasset, Massachusetts I Water Department 1-2 Woodard&Curran June 2015 MOR WOODARD &CURRAN 1.5 SLUDGE GENERATION Normal sludge generation volumes were realized in June, about 19,900 gpd. 2014 2015 January 16,800 GPD January 20,400 February 18,400 GPD February 16,700 March 18,400 GPD March 17,700 April 18,400 GPD April 11,700 May 21,000 GPD May 11,600 June 23,000 GPD June 19,900 July 34,000 GPD July August 23,400 GPD August September 17,300 GPD September October 19,300 GPD October November 10,600 GPD November December 20,500 GPD December 1.6 WATER QUALITY There was 1 water quality complaint received in June. • 19 Elm Street, discolored water due to construction next door. 1.7 EMERGENCY& SERVICE CALLS There was 1 Distribution System Staff call out for the month of June. • June 3`d, 2 Distribution Operators called out to Beechwood Street paving project. 1.8 POWER OUTAGES There were no power outages during the month of June. Cohasset, Massachusetts I Water Department 1-3 Woodard&Curran June 2015 MOR WOODARD &CURRAN 1.9 STAFF CALLOUTS The month of June held 11 Plant Operations and Office Staff callouts. • June Is', Plant Operator worked late due to employee vacation. • June 6`h, Chief Operator called out to assist with chlorinator repair. • June 7t", Office Manager called out to transcribe Commission meeting notes. • June 7`", Chief Operator worked due to employee vacation. • June 12`", Operator worked late due to high demand. • June 131", Chief Operator and Plant Operator called out due to employee illness. • June 141", Operator worked late due to high demand. • June 17`", Operator worked late due to late chemical delivery. • June 201", Operator worked late due to high demand. • June 22"d, Plant Operator worked late due to employee vacation. • June 261", Operator worked late due to high demand. 1.10 PLANT DOWNTIME There were no down time incidents at the Treatment Plant this month. 1.11 MAINTENANCE Maintenance performed during June included; • Processing lagoon sludge to the geo-bag. • Cleaning and calibrating the chlorine, pH, and fluoride probes on Treatment Plant analyzers. • Cleaning the lime slurry mixing tank, level probe, and all suction & discharge piping on a weekly and sometimes daily basis. • Draining the sedimentation basins and greasing the chain & flight fittings. • Greasing all pumps in the downstairs pump room. Cohasset, Massachusetts I Water Department 1-4 Woodard&Curran June 2015 MOR WOODARD &CURRAN 1.12 REPAIRS The following repairs were completed in June. • On June I" Hi-Voltage Electric repaired the air conditioners on the VFD for High Lift Pump #2. The VFD had cut out on high temperature. • On June 3rd CWD personnel repaired a leak on the chlorine feed pump discharge line at the Ellms Meadow Pump Station. • On June 11`h CWD personnel repaired fluoride feed pump#2 at the Treatment Plant. 1.13 HOUSEKEEPING The service company Stephco continues to clean the management area of the treatment plant facility on a weekly basis. Additionally, daily cleaning takes place in the Laboratory, Operator's Office, Chemical, Pump, and Filtration Rooms. Cohasset, Massachusetts I Water Department 1-5 Woodard&Curran June 2015 MOR WOODARD &CURRAN 2 PROJECT MANAGEMENT AND ADMINISTRATION 2.1 SYSTEM IMPROVEMENTS The following is a listing of capital projects and maintenance items completed since July 1, 2012. Completed Items (since July 1, 2012) • $17.9K--Filter backwash control valve actuators(3ea)replaced. • $ 2.1K--Filter air wash control valve actuator(lea)replaced • $ 5.1 K--Sedimentation Basin sludge valves(2ea)replaced. • $ 1.6K--Unprotected 480 Volt indoor power line replaced with one enclosed in appropriate conduit to include disconnect/breaker switch with appropriate "pigtail" connection for portable pump use. • $ 1.4M--Solar SRF Application received and ultimately refused due to SRF loan requirements and DEP required protocols. • $15K--Fluoride Grant Application. Approved in May, 2013 by MA DPH. Design July 2013, installation August 2013. • $48.6K--SCADA HW & SW upgrades complete to include Excel Reporter Compliance and WINN911 programs complete with operator training. • $ 5+K—Chapter 6 MA DEP Compliance Audit. Reports on site at plant for Commission review. • $12K—Equipment and Controls Audit for unmanned operations gap identifiers. Reports on site for Commission review. • $ 1.6K—Rebuild of chlorine gas chlorinators, regulators and change over valve devices. Complete. • $ 3K—SCADA programming for back wash cycle event options as required by MA DEP, (i.e. head loss,turbidity,time in service). Complete • $2.2K—Fixed ladder for the Bear Hill water storage tank vault. Complete. • $3.1 K—Chemical piping modifications to bring to DEP and plumbing codes. Complete. • $17K—Engineering, specification, and VFD controls installation for RW pumps. Complete. • $11K—Window repair and replacement at Lily Pond Treatment Facility. Complete. • $62K—Aaron Reservoir 24" Low Level Outlet Valve Replacement. Complete. • $22K—Elms Meadow GWR 4-log compliance. Complete. • $2.5K — SCADA programming for Lily Pond Emergency generator "run/alarm" status. Complete. Cohasset,Massachusetts I Water Department 2-1 Woodard&Curran June 2015 MOR s-4 WO �iCURRAN • 5.1 K — Sedimentation mud valve and stem operator replacement. One valve was replaced in November,the other in December. Complete. • 49K — Mechanical and electrical upgrades to the Sodium Permanganate, Phosphate, and Ferric Chloride chemical storage and feed systems. Complete. • 95K — Sludge removal and offsite disposal, geo-bag replacement, and lagoon sludge transfer. Complete. • Leak detection of 100% of the system. Complete. • 113K—Bringing the Sludge Residuals Management in house. Complete. • 8.5K—Replacement of the 3 (ea)filter effluent turbidimeters. Complete. NOTE: There are other projects under consideration by the CWD. 2.2 STAFFING &TRAINING On June 17`", all staff members attended our monthly safety meeting. Topics included a review of Sections 9 and 10 of the CWD Emergency Response Plan and heat stroke and measures to take to avoid it. On June 26`" Carl Hillstrom and Bruce Meehan attended a Mass Department of Public Health sponsored training session on fluoride. 2.3 CORPORATE SUPPORT Woodard & Curran is providing the Cohasset Water Department with a summer intern. Paige Howard, a student at LJNH, started her employment with Woodard & Curran on June 261h. She will be assisting the Treatment Plant Operators and the Office Manager 2 days per week for the remainder of the summer. Cohasset, Massachusetts I Water Department 2-2 Woodard&Curran June 2015 MOR ,MW WDODARD &CURRAN 3 OTHER 3.1 ROUTE 3A BOOSTER STATION & LINDEN POND Flows through the Whitney Crossing Booster are periodically monitored and adjusted to maintain an even status between the amount we pump and the Linden Ponds usage. 3.2 TTHM & HAA5 DISTRIBUTION SAMPLING RESULTS These samples are taken quarterly and the graphs below reflect samples results through the 2°d quarter of 2015 TTHM Location Samples 2014-15 MCL = 80 90 80 70 60 tDeer Hill School 50 (Police Station 40 Whitehead Rd 30 —0—Beachwood St. 20 10 0 Jan-Mar Apr-Jun Jul-Sep Oct-Dec Jan-Mar Apr-Jun HAA5 Location Samples 2014-15 MCL = 60 60.0 50.0 40.0 — —Deer Hill School 30.0 — Police Station 20.0 !Z001 Whitehead Rd 10.0 —0—Beechwood St. 0.0 Jan-Mar Apr-Jun Jul-Sep Oct-Dec Jan-Mar Apr-Jun Cohasset, Massachusetts I Water Department 3-1 Woodard&Curran June 2015 MOR DRAFT Cohasset Water Department Abatement Policy All abatement requests will be reviewed and approved or denied by the Cohasset Water Commission. In order to obtain an abatement, a Cohasset Water Department &1e / cri fe►-, a-0 customer must demonstrate each of the following things: (i) they had a water leak that caused their water bill to increase; (ii) they have paid their water bill at issue in full; (iN) they have not previo,�Oy been granted an abatement at their current address; (iv) neither they nor any of their agents had any negligence or fault in any way with respect to the water leak; and (iv) insurance does not cover the claimed increase in their water bill. The Cohasset Water Commission has the discretion to make exceptions to this general rule when they deem in good faith that an exception is warranted, and may amend this policy from time-to-time. �� to) 5e Coh"sset Water D E P A R T M E N T Commissioners ` � V"i5 Leonora C.Jenkins • the C NWMV Since 1950 on�sstT~ Rolf N. Gjesteby John W. Steinmetz BOARD OF WATER COMMISSIONERS Tuesday, July 28 2015 10:00 AM 339 King Street—Treatment Plant a AGENDA O 10:00am I I:00am Interconnect Meeting with Aquarion Water& Linden Ponds �C a) Topics not reasonably anticipated by the chair 48 hours in advance of the meeting Discussions during meetings should always be courteous and respectful and, should be confined to the subject under consideration. Statements and questions should be directed to the chair, who will ask the appropriate person(s) to respond. This meeting will be recorded as an official record. If you wish to record the meeting in any manner, you must advise the chair prior to the start of the meeting. Comments and copies of documents used in a presentation must be provided to the Water Board staff as part of the official record. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org h- C. Coh"Set Water D E P A R T M E N T Commissioners Caw=W Since 1950 Leonora C. Jenkins � OFIASSET RolfN. Gjesteby John W. Steinmetz BOARD OF WATER COMMISSIONERS Wednesday,August 19,2015 9:00 AM 339 King Street—Treatment Plant AGENDA 9:00—9:15 Public Comment 9:15 - 9:30 Wellfield Insulation 9:30—9:45 8 James Lane Project 9:45 — 10:00 W&C MOR 10:00— 10:15 Financials 10:15 — 10:30 Abatements/Warrants 10:30— 10:45 Commission Comments Topics not reasonably anticipated by the chair 48 hours in advance of the meeting Discussions during meetings should always be courteous and respectful and, should be confined to the subject under consideration. Statements and questions should be directed to the chair, who will ask the appropriate person(s) to respond. This meeting will be recorded as an official record. If you wish to record the meeting in any manner, you must advise the chair prior to the start of the meeting. Comments and copies of documents used in a presentation must be provided to the Water Board staff as part of the official record. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org 1G%AP p w� ? � Cohasset Water 0 - = - =': D E P A R T M E N T Commissioners Leonora C. Jenkins o„ASISC ,4 the Co7ynn#W&W 19W RolfN. G'esteb John W. Steinmetz Minutes of the Cohasset Board of Water Commissioners 339 King Street— Water Treatment Plant August 19, 2015 @ 9:00 am Members Present: Leonora Jenkins, Chairman Rolf Gjesteby, Vice-Chairman Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom, Joe Geary, Chris Senior Motion made by Lee seconded by Rolf to call the meeting to order at 9:00 all in favor No public Comment Wellfield Insulation Carl is meeting with a contractor possibly Friday to get a bid. Lee asked about getting 3 bids Carl said it may not be necessary if we supply the stock that is needed. 8 James Lane Rolf stated that the contractor still does not want to loop. Lee stated that they would not blast. Lee said the approval is still in place due to Devall Patrick passing the law with extensions. This will keep it approved till 2017. They stated that there were minor changes. Rolf said when you put them all together they are major changes. Lee spoke to Clark Brewer who is the chair of the Planning board. He said that he would not allow them to do it unless they do the looping. Chris Senior commented that the Water Department doesn't have to give them water if they do not loop. Carl stated that the engineers called yesterday afternoon wanted to know about a blow off. Carl stated he has not returned the call yet. Lee said that the board is standing firm on the looping. Carl said that he would suggest a 2"blow off on the property. Rolf then stated he was concerned where they plan on dumping the snow. Lee said that they said they were going to recycle. Rolf stated that the old plans are no longer applicable. Lee asked if Rolf and Carl would be available for the September 2, 2015 Planning Board meeting, both will be in attendance. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org W&C MOR The only item Carl reported was the downtime at the plant due to the issue with the lime system. There was a 3 hour delay in starting up. Lee asked about how we stood with the water supply. Carl stated we are doing ok at this time. Lee wanted to know if there was any rain last night. Carl said they received none. 1.6" for the month we are down a little. Wellfields are down to 10', it will shut down at 6'. Carl said we may have to shut it down for September like we did last year. The paperwork will be filed with the DEP next week in regards to the lime conversion. Then we wait to hear from DEP. Lee asked if Aquarion has asked for more water, Carl said there have been no requests. Carl informed the board that the department received 2 calls yesterday for odor to the water but it was in N. Cohasset. Lee wanted to know if the numbers on the labs could be graphed. She said that it would make it easier to read. Carl said that they are currently graphing the THM results. Abatements Water Deferral—Jeanne Weber 100 Pond St Unit 58 The board questioned if the money would be received at some point. Chris Senior stated that it would. It is just being deferred until the property sells. Lee made a motion to approve the deferral in the amount of$209.51, this was 2"d by Rolf. Abatement— 150 North Main Street Paul Sheerin This account was charged for 2 "Unmetered Unit Charge". The condo's all having their own meters as well as an irrigation meter. Lee made a motion to abate $187.00 and 2"d by Rolf. Abatement—35 Arrowwood Kathleen Mansfield The owner has tenants in home and while tenants were away a toilet was left running. Owner has always paid bill on time and never requested abatement before. The leak was taken care of immediately. Rolf made a motion to approve the abatement request in the amount of$2,381.26 this was 2"d by Lee. Abatement— 150 Howard Gleason Road Bellermine House Water Department found a leak in the line going to the pool. Owner had leak fixed immediately. They have never requested abatement before and their account is current. Rolf made a motion to abate $2,698.08 this was 2"d by Lee. Abatement— 141 Linden Drive Chris & Megan Driscoll Owners are requesting abatement of their 2/2/15 water bill. The new owners had an irrigation system put it only to find that there was water running continuously. Rolf felt that the owners should go after the irrigation company since it was neglect on their part. Rolf made a motion to deny the request and this was 2"d by Lee. Warrants were signed and approved by the board. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Financials Rolf& Lee questioned the retained earnings. Chris said that these have not been certified through the state yet. November 2, 2015 will be Fall Town Meeting. If the board wants to put something on the warrant it will have to be submitted in September. Chris will send out a notice to all departments. Chris also stated that May 2, 2016 will be the Annual Town Meeting. Carl said that the filter media replacement was scheduled to be replaced this year. The estimate of cost was $80,000. Chris again reiterated that the board still has time to think about how much they might want to take from retained earnings, but suggested not to deplete all the funds. Chris also said that the Water Department has capital reserve monies available as well. Brenda will check with Mary Gallagher, Finance Director to see how much is in the account. Chris said that he had a visit from Ed Goff in regards to the Unmetered Unit Charge. Brenda spoke to Mr. Riley 20 Pleasant Street in regards to the same. He was upset because he knew nothing of the new charge. He resides in Florida and just signed all new leases with his tenants. He also commented that he would be contacting his lawyer. These were the only 2 complaints about the charge so far. Mrs. Rosano came in to the office during the meeting and requested abatement of the "Unmetered Unit Charge" at their property at 226 C.J. Cushing Highway. Brenda explained to the board that the 2nd unit does not qualify for the charge. Motion made by Rolf to abate the $93.50 this was seconded by Lee. Lee asked Chris what was going on with the government funding. Chris said that it has not been expanded, but suggested meeting with Garrett Bradley and requesting funding for the milfoil project. Lee wanted to know if someone had looked at cleaning the intake. Carl said that W&C engineers are looking into the available options. Motion made by Lee to adjourn at 10:33, this was 2nd by Rolf all in favor. Respectfully Submitted, Brenda Douglas, Recording Secretary Approved By: Date: Jo Steinmetz, Clerk Co asset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org 5: Cohasset Water D E P A R T M E N T Commissioners S, the cwmwy Since 1950 Leonora C.Jenkins COHASSET RolfN. Gjesteby '— John W. Steinmetz Minutes of the Cohasset Board of Water Commissioners 339 King Street— Water Treatment Plant August 19, 2015 @ 9:00 am Draft Members Present: Leonora Jenkins, Chairman Rolf Gjesteby, Vice-Chairman Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom, Joe Geary, Chris Senior Motion made by Lee seconded by Rolf to call the meeting to order at 9:00 all in favor No public Comment Wellfield Insulation Carl is meeting with a contractor possibly Friday to get a bid. Lee asked about getting 3 bids Carl said it may not be necessary if we supply the stock that is needed. 8 James Lane Rolf stated that the contractor still does not want to loop. Lee stated that they would not blast. Lee said the approval is still in place due to Devall Patrick passing the law with extensions. This will keep it approved till 2017. They stated that there were minor changes. Rolf said when you put them all together they are major changes. Lee spoke to Clark Brewer who is the chair of the Planning board. He said that he would not allow them to do it unless they do the looping. Chris Senior commented that the Water Department doesn't have to give them water if they do not loop. Carl stated that the engineers called yesterday afternoon wanted to know about a blow off. Carl stated he has not returned the call yet. Lee said that the board is standing firm on the looping. Carl said that he would suggest a 2"blow off on the property. Rolf then stated he was concerned where they plan on dumping the snow. Lee said that they said they were going to recycle. Rolf stated that the old plans are no longer applicable. Lee asked if Rolf and Carl would be available for the September 2, 2015 Planning Board meeting, both will be in attendance. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org W&C MOR The only item Carl reported was the downtime at the plant due to the issue with the lime system. There was a 3 hour delay in starting up. Lee asked about how we stood with the water supply. Carl stated we are doing ok at this time. Lee wanted to know if there was any rain last night. Carl said they received none. 1.6" for the month we are down a little. Wellfields are down to 10', it will shut down at 6'. Carl said we may have to shut it down for September like we did last year. The paperwork will be filed with the DEP next week in regards to the lime conversion. Then we wait to hear from DEP. Lee asked if Aquarion has asked for more water, Carl said there have been no requests. Carl informed the board that the department received 2 calls yesterday for odor to the water but it was in N. Cohasset. Lee wanted to know if the numbers on the labs could be graphed. She said that it would make it easier to read. Carl said that they are currently graphing the THM results. Abatements Water Deferral—Jeanne Weber 100 Pond St Unit 58 The board questioned if the money would be received at some point. Chris Senior stated that it would. It is just being deferred until the property sells. Lee made a motion to approve the deferral in the amount of$209.51, this was 2"d by Rolf. Abatement— 150 North Main Street Paul Sheerin This account was charged for 2 "Unmetered Unit Charge". The condo's all having their own meters as well as an irrigation meter. Lee made a motion to abate $187.00 and 2"d by Rolf. Abatement—35 Arrowwood Kathleen Mansfield The owner has tenants in home and while tenants were away a toilet was left running. Owner has always paid bill on time and never requested abatement before. The leak was taken care of immediately. Rolf made a motion to approve the abatement request in the amount of$2,381.26 this was 2"d by Lee. Abatement— 150 Howard Gleason Road Bellermine House Water Department found a leak in the line going to the pool. Owner had leak fixed immediately. They have never requested abatement before and their account is current. Rolf made a motion to abate $2,698.08 this was 2"d by Lee. Abatement— 141 Linden Drive Chris & Megan Driscoll Owners are requesting abatement of their 2/2/15 water bill. The new owners had an irrigation system put it only to find that there was water running continuously. Rolf felt that the owners should go after the irrigation company since it was neglect on their part. Rolf made a motion to deny the request and this was 2"d by Lee. Warrants were signed and approved by the board. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Financials Rolf& Lee questioned the retained earnings. Chris said that these have not been certified through the state yet. November 2, 2015 will be Fall Town Meeting. If the board wants to put something on the warrant it will have to be submitted in September. Chris will send out a notice to all departments. Chris also stated that May 2, 2016 will be the Annual Town Meeting. Carl said that the filter media replacement was scheduled to be replaced this year. The estimate of cost was $80,000. Chris again reiterated that the board still has time to think about how much they might want to take from retained earnings, but suggested not to deplete all the funds. Chris also said that the Water Department has capital reserve monies available as well. Brenda will check with Mary Gallagher, Finance Director to see how much is in the account. Chris said that he had a visit from Ed Goff in regards to the Unmetered Unit Charge. Brenda spoke to Mr. Riley 20 Pleasant Street in regards to the same. He was upset because he knew nothing of the new charge. He resides in Florida and just signed all new leases with his tenants. He also commented that he would be contacting his lawyer. These were the only 2 complaints about the charge so far. Mrs. Rosano came in to the office during the meeting and requested abatement of the "Unmetered Unit Charge" at their property at 226 C.J. Cushing Highway. Brenda explained to the board that the 2nd unit does not qualify for the charge. Motion made by Rolf to abate the $93.50 this was seconded by Lee. Lee asked Chris what was going on with the government funding. Chris said that it has not been expanded, but suggested meeting with Garrett Bradley and requesting funding for the milfoil project. Lee wanted to know if someone had looked at cleaning the intake. Carl said that W&C engineers are looking into the available options. Motion made by Lee to adjourn at 10:33, this was 2nd by Rolf all in favor. Respectfully Submitted, Brenda Douglas, Recording Secretary Approved By: Date: John Steinmetz, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org O O O O O O O O O O O O O 0) 00 0 0) I- M O O N O O I- C1 00 0) O 0) 0) 00 O O 0) O O 00 00 to v lD O ri O N d 0 0 0 0 0 1� O c0 Ln 01 O 00 d Lfi O C lD I-� O O tC •� C N N r-I -ct M N O O M r-I O r-I M m M M m I� O N M Ln O NRq, 0 0 N E > O Oi -�F O M' O N cr Ln 00 Lr & 0p r-I r-I N O w O i/} An Ln i/} M r-I M L ri N r-1 r-I in r- ih ih r-I Ln C f0 fis m +' O O O O O O O O O O O O O O � O O O O O O O O O O O O co -a o0 0 0 0 0 0 0 0 r-i n O O LD O a M 0 0 0 0 0 0 0 N r-I O Ln N Ln pp Ln O O O O O Ln O cV lqt O N M Ln �t Ln Ln r-I LA O N M O 00 Lr c ri N 00 N N N O lD Rl 4^ i/- lD V). 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U c m U C i 0 \ cn O L U f0 y of i E a -a L SZ O 3 c � vu E - c _ uH- � d0 C +_ 1 co U 41 _� 0 N CC 0 Lu to Lu U U U (D 02 1 U C7 � Sewer Revenue Sewer Revenue 450,000 July Year to Date 400,000 350,000 $3,000,000 300,000 $2,500,000 250,000 200,000 $2,000,000 150,000 �FY 2016 ■FY16 Budget $1,500,000 100,000 FY 2015 ■FY2016 50,000 $1,000,000 0 FY2015 - $500,000 >�>J J�JSti �,oe� ;o�ec Feet ��et Jed Jai air Q�� �aJ >Jce p Q�e Oc 5e O YTD July Water Revenue Water Revenue 1,000,000 July to Date 900,000 800,000 $6,000,000 700,000 600,000 $5,000,000 500,000 - $4,000,000 400,000 -FY 2016 ■FY16 Budget 300,000 $3,000,000 200,000 �FY 2015 0 FY2016 100,000 $2,000,000 0 FY2015 O,oe� peg sec JacJ Jai ��r Q�� 40 >Jce o $1,000,000 pJ°ieQ~e� Oc1 � ec�` ece� >ac � p $ O YTD July w O O O O O O O O O O O O O O O O O z! rn o 0 0 a n n in c� a o 0 0 a p O� p� O O M M Op raj v1 C1� M I� v1 tV fV O, O, O O O O 6l Q� O� M M r `p N N M M O O O O N i! 69 N N N 7 f v1 tA W 65 69 69 69 69 69 69 A69 6i9 O V1 OO fig GT O. 10 10 kn to N N of O. C O C O raj O� O� 69 10 I- In O O N M Mff3 00 00 O, of Iry nl N N N N N 69 69 69 69 69 69 vi 69 O d 69 Gn 64 (A V^ � 00 64 _ M M O O N c � r E o0 d � o r, a. o Q C N 3 � o O � o � p o d � � 0 z o � x � w SQ ¢ F O GO Q U U U ¢ Q z V jy a De z ° r z F �� u z _ Sn G cC F a a c F n cC F c c[ F p, F e W z c� WQ rail CAW F„ cn Q cz z 3 a cn F t d = iL o 0 o F ev d o F' rV ro w F a Cl N N O v Vl N o 0 0 0 0 = y o a o 0 0 0 0 O _n N N Vi U '7 V 7 N 7 N V N 7 M d' M u Town of Cohasset Water Enterprise Fund Revenue Actual to Prior Year Month Ending July 31st Object Description Fiscal Year 2016 Fiscal Year 2015 Inc/(Dec) 4140 TAX LIENS REDEEMED - _ 4170 PENALTIES AND INTEREST 995.00 2,667.02 (1,672.02) -62.7% 4210 USAGE CHARGES 28,747.00 74,315.60 (45,568.60) -61.3% 4215 SALE OF WATER 29,615.00 21,174.15 8,440.85 39.9% 4220 OTHER CHARGES - _ 4230 WATER LIENS ADDED TO TAXES 4,292.00 2,042.04 2,249.96 110.2% 4320 FEES 5,400.00 10,995.00 (5,595.00) -50.9% 4360 RENTALS 2,050.00 3,708.00 (1,658.00) -44.7% 4840 MISCELLANEOUS REVENUE - - 4930 OTHER FINANCING SOURCES 4970 INTERFUND TRANSFERS - _ Total $ 71,099.00 $ 114,901.81 $ (43,802.81) -38.1% Town of Cohasset Water Enterprise Fund Budget to Actual June 30,2015 Budget Year To Date Encumbrances Budget Balance REVENUES Fav/(Unfav) Water Use Charges 3,700,577.00 3,944,688.25 244,111.25 6.60 Sale of Water to Linden Ponds 240,530.00 285,599.39 45,069.39 18.74 Hydrant&Distribution Charges 426,711.00 424,984.00 (1,727.00) (0.40) Penalties/Interest Charges 21,506.00 21,634.86 128.86 0.60 Water Liens Added to Taxes 125,473.00 151,093.59 25,620.59 20.42 Tax Liens 27,132.00 7,140.53 (19,991.47) (73.68) System Development Charge 108,598.00 182,068.05 73,470.05 67.65 Other Revenue - - - Rental/Lease Income 44,798.00 47,130.33 2,332.33 5.21 Interest Income - - Transfer from General Fund 31,438.00 31,438.00 Transfer from Capital Stabilization 115,000.00 115,000.00 - Total:REVENUES 4,841,763.00 5,210,777.00 - 369,014.00 7.62 General Expenses 1,533,755.67 1,523,482.46 237.42 10,035.79 0.65 Debt Service 3,204,996.00 3,204,995.29 0.71 Indirect Costs 93,123.00 93,123.00 - Replacement of Roof Section 15,000.00 13,825.00 1,175.00 7.83 Total:EXPENDITURES 4,846,874.67 4,835,425.75 237.42 11,211.50 0.23 NET SURPLUS/(DEFICIT) (5,111.67) 375,351.25 (237.42) 380,225.50 7,438.38 Budget Balancing Items: Reserve for Encumbrances FY14 36,549.67 Prior year Retained Earnings Deficit (31,438.00) 5,111.67 ( e EEO ® CLIENTS PEOPLE PER FOR MANCE July 24, 2015 Ms. Brenda Douglas JUL � 1 t"q Town of Cohasset Water Department " Y. 339 King Street Cohasset, MA 02025 RE: Cohasset Sewer Commission—CWMP Plan of Study GHD File No.: 8618827 Dear Ms. Douglas, We wanted to thank the Water Department and the Board of Water Commissioners for allowing us the opportunity to come to your meeting on July 22, 2015 to discuss the Sewer Commission's current Plan of Study Project. In our discussions with both the Sewer Commission and the Water Department we have had the opportunity to hear several of the common goals of both groups and would now like the opportunity to receive additional feedback from the Board of Water Commissioners with regards to several items relating to wastewater management within Cohasset. As we discussed at the July 22"d meeting, we identified several areas where we would like to get additional feedback from the Board, building off of the initial discussions between you and Jeff Gregg from our office. Specifically we were looking for the Board's feedback on the following items that we discussed previously: • Are there any wastewater-related areas of concern in Town, neighborhoods, or areas of Town that are not sewered, specifically related to: — Protection of Cohasset's surface water supply; and — Protection of Zone II drinking water supply as it shifts to a year-round facility (will a new Zone II be required)? • Are there any water quality issues that are or are suspected to be attributed to septic systems and wastewater in your supplies? • Are there other areas of Town that the Board might want the Sewer Commission to consider for sewer extension to address other public health concerns or other needs? We would appreciate your feedback on these questions by August 10, 2015 if possible; however if more time is required, please let us know. Our goal is to develop enough information towards our Plan of Study such that the Sewer Commission has sufficient information for Fall Town Meeting if necessary. GHD Inc. 1545 lyannough Road Hyannis MA 02601 USA T 1 774 470 1630 F 1 774 470 1631 E hyamail@ghd.com W www.ghd.com Ms. Brenda Douglas July 24, 2015 Town of Cohasset Page 2 Thank you for your assistance in this effort, and we look forward to your responses. Sincerely, GHD Inc. Marc R. Drainville, P.E., BCEE Principal Engineer MRD/JJG/lm cc: Board of Water Commissioners: Leonora Jenkins Rolf Gjesteby John Steinmetz Sewer Commission: Wayne Sawchuk William McGowan Bryan Taylor Baldwin Diane Hindley-Administrator G:\86\18827\WP\Letters\2015-07-24 Board of Water Comm.Letter.docx WOODARD &CURRAN Monthly Operating REPORT Cohasset, Massachusetts _ Water ------ Department July 2015 IS ill j �COttASS�T 0 August ' wnndg rd r.i jrran _ rn m ' WOODARD &CURRAN TABLE OF CONTENTS SECTION PAGE NO. ExecutiveSummary.....................................................................................................................................ES-1 1 OPERATIONS..........................................................................................................................................1-1 1.1 Events Impacting Operations..............................................................................................................1-1 1.2 Permit Compliance...............................................................................................................................1-1 1.3 Flows.....................................................................................................................................................1-1 1.4 Chemical Usage and Compliance Monitoring....................................................................................1-2 1.5 Sludge Generation...............................................................................................................................1-3 1.6 Water Quality........................................................................................................................................1-3 1.7 Emergency&Service Calls.................................................................................................................1-3 1.8 Power Outages.....................................................................................................................................1-3 1.9 Staff Callouts........................................................................................................................................1-4 1.10 Plant Downtime....................................................................................................................................1-4 1.11 Maintenance.........................................................................................................................................1-4 1.12 Repairs..................................................................................................................................................1-4 1.13 Housekeeping.......................................................................................................................................1-5 2 PROJECT MANAGEMENT AND ADMINISTRATION...........................................................................2-1 2.1 System Improvements.........................................................................................................................2-1 2.2 Staffing&Training................................................................................................................................2-2 2.3 Corporate Support................................................................................................................................2-2 3 OTHER......................................................................................................................................................3-1 3.1 Route 3A Booster station&linden pond.............................................................................................3-1 WOODARD &CURRAN EXECUTIVE SUMMARY Plant operations were considerably more difficult during July than they were in previous months. Raw water quality was not nearly as consistent as it has been due to rapidly rising water temperatures during the daytime combined with higher organics and manganese levels. Coupled with this, inconsistent lime feed made treatment difficult, to say the least. On July 20`h, we experienced a significant disruption to the treatment process when the lime feed system malfunctioned causing the plant to be down for more than 4 hours at a critical time, a Monday in mid-summer. Filter run times were less than average, also due to the warmer water,higher organics, iron and manganese. Plant performance/TOC removal was at 61%for the month. Adequate ground water level allowed the use of the Ellms Meadow Well-field on a continuous basis for the entire month of July. On an annual basis this Well-field is capable of providing 15% of the Town's water supply. Quarterly meter reading commenced on June 3& and was completed on July 10`h. The billing commitment was prepared during the last week of July and bills mailed on August 3`d. As with last month we have not received a draft of the new discharge permit that EPA will be issuing. This permit will limit the amount of aluminum in the residuals supernatant that we discharge from the lagoons back into Lily Pond. Also, we have not received a draft of the new Water Management Permit that DEP will be issuing. Under this permit we will be required to meet a residential per capita usage of 65 gallons/day and an unaccounted for water of 10%. We will also be required to institute more stringent outdoor water-use restrictions. DEP had originally scheduled issuance of the new permit in August 2015. Precipitation for the month of July was a slightly below normal at 3.12". Normal is 3.65". At the time of this writing: Lily Pond is at 61%capacity(elevation 42.72), normal for this time of year Aaron Reservoir is at 80%capacity(elevation 62.79),normal for this time of year. Cohasset,Massachusetts I Water Department ES-1 Woodard&Curran July 2015 MOR r WOODARD &CURRAN 1 OPERATIONS 1.1 EVENTS IMPACTING OPERATIONS Plant operations were considerably more difficult than normal this month due to the raw water quality and the problems we experienced with the lime feed system. 1.2 PERMIT COMPLIANCE There were no drinking water quality violations in July. 1.3 FLOWS For the month of July the Treatment Facility, together with the Ellms Meadow Well-Field, produced an average of 1,173,700 GPD of finished water, with a total month production of 36.385 Million Gallons. 2014 Total(MG) Average MGD 2015 Total January 16.850 0.554 January 17.384 0.561 February 14.459 0.516 February 16.122 0.576 March 16.607 0.536 March 17.764 0.573 April 17.232 0.574 April 16.272 0.542 May 23.553 0.760 May 29.369 0.947 June 35.690 1.190 June 30.809 1.027 July 35.173 1.1.35 July 36.385 1.174 August 33.161 1.070 August September 30.049 1.002 September October 19.291 0.622 October November 15.835 0.528 November December 17.428 0.562 December Cohasset,Massachusetts l Water Department 1-1 Woodard&Curran WOODARD &CURRAN 1.4 Chemical Usage and Compliance Monitoring Monthly chemical addition and compliance monitoring reports for the month of July were submitted to the Mass DEP on August 10, 2015. The monthly fluoride reports to the Mass DPH were also submitted on August IOth. Chemical Usage for • of Pre-chlorination 522.7#/month 16.9#/day Post-chlorination 294.4#month 9.5#/day Post-chlorination, Ellms Meadow 153.9#/month 5.0#/day Calcium Hydroxide (Lime) (Process) 847.6#/month 27.3#/day Calcium Hydroxide(Lime) 918.4#/month 29.6#/day Poly Aluminum Chloride 39,762.2#/month 1,282.7#/day Ferric Chloride 2,459.0#/month 79.3#/day Polymer 64.0#/month 2.1#/day Sodium Permanganate 1,522.0#/month 49.1#/day Sodium Fluoride 450#/month Sodium Fluoride, Ellms Meadow 50#/month Sodium Hexametaphosphate 1,680.8#/month 54.2#/day Sodium Hexametaphosphate, Ellms Meadow 1,032.9#/month 33.3#/day NOTE:TOC removal for the month of July was at 61% Cohasset,Massachusetts I Water Department 1-2 Woodard&Curran AEk WOODARD &CURRAN 1.5 SLUDGE GENERATION Normal sludge generation volumes were realized in July,about 20,700 gpd. 2014 2015 January 16,800 GPD January 20,400 February 18,400 GPD February 16,700 March 18,400 GPD March 17,700 April 18,400 GPD April 11,700 May 21,000 GPD May 11,600 June 23,000 GPD June 19,900 July 34,000 GPD July 20,700 August 23,400 GPD August September 17,300 GPD September October 19,300 GPD October November 10,600 GPD November December 20,500 GPD December 1.6 WATER QUALITY There were no water quality complaints received in July. 1.7 EMERGENCY&SERVICE CALLS There were 5 Distribution System Staff call outs for the month of July. • July 5th, callout to 20 Hobart Ln. for a service leak. • July 13t', 2 Distribution Operators called out to 399 Atlantic Avenue for a flow test. • July 21",callout by National Grid to 159 Atlantic Ave.to locate water main. Pole had been hit. • July 24", Distribution Operator worked late due to"Foam Day"at the Deer Hill School. 1.8 POWER OUTAGES There were no power outages during the month of July. Cohasset,Massachusetts I Water Department 1-3 Woodard&Curran ,.a V400DARD &CURRAN 1.9 STAFF CALLOUS The month of July held 23 Plant Operations callouts. • July 3`d, Plant coverage due to holiday. • July 51" 6`", 7`" 8`" 12`" 13`" 19"' 22"d 23`d 26`" 27`'' 28`" 29`'' 30`" and 31'` Plant Operator > > > > > > > > > > > > > > worked late due to high demand. • July 10`h, 16`h, 17",and 18", Plant Operator worked due to employee vacation. • July 20`', Operator called out to assist with repairs to the Lime feed system. • July 23rd, Chief Operator called out to assist with process adjustment. • July 25`", Chief Operator called out to troubleshoot process problem. 1.10 PLANT DOWNTIME There was one down time incident at the Treatment Plant this month that occurred on July 20``'and lasted 4 hours. 1.11 MAINTENANCE Maintenance performed during July included.- Processing lagoon sludge to the geo-bag. • Cleaning and calibrating the chlorine,pH,and fluoride probes on Treatment Plant analyzers. • Cleaning the lime slurry mixing tank, level probe, and all suction & discharge piping on a weekly and sometimes daily basis. 1.12 REPAIRS The following repairs were completed in July. • On July 8`" the air scrub valve on Filter #2 failed. Flo«Trite valve service was called in to troubleshoot the problem and make repairs. Replacement parts were ordered and subsequently installed on Julv 27``'. The valve was operated manually during the interim. • On July 15'h CWD personnel repaired a leak on the chlorine feed pump discharge line at the Ellms Meadow Pump Station. • On Julv • On July 21' CWD personnel repaired a leak on the chlorine feed pump discharge line at the Ellms Meadow Pump Station. Cohasset,Massachusetts I Water Department 1-4 Woodard&Curran WOODARD &CURRAN 1.13 HOUSEKEEPING The service company Stephco continues to clean the management area of the treatment plant facility on a weekly basis. Additionally, daily cleaning takes place in the Laboratory, Operator's Office, Chemical, Pump,and Filtration Rooms. Cohasset,Massachusetts I Water Department 1-5 Woodard&Curran WOODARD &CURRAN 2 PROJECT MANAGEMENT AND ADMINISTRATION 2.1 SYSTEM IMPROVEMENTS The following is a listing of capital projects and maintenance items completed since July 1, 2012. Completed Items (since July 1, 2012) • $17.9K--Filter backwash control valve actuators(3ea) replaced. • $2.1K--Filter air wash control valve actuator(lea) replaced • $5.1K--Sedimentation Basin sludge valves(2ea)replaced. • $ 1.6K--Unprotected 480 Volt indoor power line replaced with one enclosed in appropriate conduit to include disconnect/breaker switch with appropriate"pigtail'connection for portable pump use. • $ 1.4M--Solar SRF Application received and ultimately refused due to SRF loan requirements and DEP required protocols. • $15K--Fluoride Grant Application. Approved in May, 201.3 by MA DPH. Design July 2013, installation August 2013. • $48.6K--SCADA HW & SW upgrades complete to include Excel Reporter Compliance and MrM911 programs complete with operator training. • $ 5+K—Chapter 6 MA DEP Compliance Audit. Reports on site at plant for Commission review. • $12K—Equipment and Controls Audit for unmanned operations gap identifiers. Reports on site for Commission review. • $ 1.6K—Rebuild of chlorine gas chlorinators, regulators and change over valve devices. Complete. • $ 3K—SCADA programming for back crash cycle event options as required by MA DEP, (i.e. head loss,turbidity,time in service). Complete • $2.2K-Fixed ladder for the Bear Hill water storage tank vault. Complete. • $3.1 K-Chemical piping modifications to bring to DEP and plumbing codes. Complete. • $17K—Engineering, specification, and VFD controls installation for RW pumps. Complete. • $11K—Window repair and replacement at Lily Pond Treatment Facility. Complete. • $62K-Aaron Reservoir 24" Low Level Outlet Valve Replacement. Complete. • $22K-Elms Meadow GWR 44og compliance. Complete. • $2.5K - SCADA programming for Lily Pond Emergency generator "run/alarm" status. Complete. Cohasset,Massachusetts I Water Department 2-1 Woodard&Curran WOODARD &CURRAN • 5.1 K — Sedimentation mud valve and stem operator replacement. One valve was replaced in November,the other in December. Complete. • 49K — Mechanical and electrical upgrades to the Sodium Permanganate, Phosphate, and Ferric Chloride chemical storage and feed systems. Complete. • 95K — Sludge removal and offsite disposal, geo-bag replacement, and lagoon sludge transfer. Complete. • Leak detection of 100%of the system. Complete. • 113K—Bringing the Sludge Residuals Management in house. Complete. • 8.5K—Replacement of the 3 (ea)filter effluent turbidimeters. Complete. NOTE: There are other Projects under consideration by the CWD. 2.2 STAFFING&TRAINING On July 21", all staff members attended our monthly safety meeting. Topics included a review of Chapter 10 of the W&C Safety Manual and a discussion on heat exhaustion/sunstroke. 2.3 CORPORATE SUPPORT Woodard & Curran has contracted with the CWD for the initial engineering services for the conversion from hydrated lime to sodium hydroxide at the Water Treatment Plant. Woodard and Curran will prepare a conceptual plan together with the application to DEP for a chemical retrofit. Cohasset,Massachusetts I Water Department �2-2 Woodard&Curran ,!k WOODARD &CURRAN 3 OTHER 3.1 ROUTE 3A BOOSTER STATION &LINDEN POND Flows through the Whitney Crossing Booster are periodically monitored and adjusted to maintain an even status bet%veen the amount we pump and the Linden Ponds usage. 3.2 TTHM&HAA5 DISTRIBUTION SAMPLING RESULTS These samples are taken quarterly and the graphs below reflect samples results through the 2nd quarter of 2015 TTHM Location Samples 2014-15 MCL = 80 90 80 --- - - - 70 -- -- -- -- — 60 -- -✓3., - - - 4-Deer Hill School � 5040 - -a-Police Station 30 Whitehead Rd 20 _ - _ y�Beachwood St. 10 o �--- --- -- ----- , - j Jan-Mar Apr-Jun Jul-Sep Oct-Dec Jan-Mar Apr-Jun I HAAS Location Samples 2014-15 MCL = 60 60.0 - —_ --- - ---- -- 40•0 �-- _ " — ---- -*-Deer Hill School 30.0 - -f-Police Station - Whitehead Rd 20.0 -�E-Beechwood St. 10.0 -- 0.0 F- -- ------- , Jan-Mar Apr-Jun Jul-Sep Oct-Dec Jan-Mar Apr-Jun Cohasset,Massachusetts I Water Department 3-1 Woodard&Curran ��V14 DR F C Cohnsset Water O, .!,.••` ,. . D E P A R T M E N T Commissioners Leonora C. Jenkins �o or+nss�T p " �?�ZZJ�sZ�2C$19e� Rolf N. G'esteb John W. Steinmetz BOARD OF WATER COMMISSIONERS Thursday, September 17,2015 9:30 AM 339 King Street—Treatment Plant AGENDA 9:30—9:45 Public Comment 9:45 — 10:00 8 James Lane 10:00— 10:15 Holland Company—Payment Request 10:15 — 10:45 Warrant Articles for Town Meeting • Transfer of Monies • Capital Projects 10:45-11:00 Woodard and Curran MOR Aaron River Nutrient Overload • Letter from the McCarthy's re: Cesspool • Residents Raising Chickens • Weeds in Lily Pond Main Street Gas Project 11:00— 11:15 Financials 11:15 — 11:30 Abatements/Warrants/Approval of Minutes 11:30— 11:45 Commission Comments Response to Mr. Kupsc letter re: Capital Recovery Charge Topics not reasonably anticipated by the chair 48 hours in advance of the meeting Discussions during meetings should always be courteous and respectful and, should be confined to the subject under consideration. Statements and questions should be directed to the chair, who will ask the appropriate person(s) to respond. This meeting will be recorded as an official record. If you wish to record the meeting in any manner, you must advise the chair prior to the start of the meeting. Comments and copies of documents used in a presentation must be provided to the Water Board staff as part of the official record. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Cohasset Water Q• .+./•r..� `�- D E P A R T M E N T Commissioners Si� CO MMMd Ma 11W Leonora C.Jenkins onwsstT Rolf N. Gjesteby John W. Steinmetz Minutes of the Cohasset Board of Water Commissioners 339 King Street— Water Treatment Plant September 17, 2015 @ 9:30 am Members Present: Leonora Jenkins, Chairman Rolf Gjesteby, Vice-Chairman John Steinmetz, Clerk Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom, Brendan Stone, Chris Senior, Brian Joyce, Mary Gallagher, Ronnie McMorris, Amanda Thompson, Kevin McCarthy, Pat Burke from Holland Company, Paul Sullivan, Mike Roberts & John Waldstein from 8 James Lane Project Motion made by John seconded by Rolf to call the meeting to order at 9:30 all in favor No public Comment Brian informed the board that a water leak was found at 197 Hull Street which was bubbling up on Grace Drive. He is aware that it is Aquarion's system, but several departments were involved. Pilgrim Paving will be doing the trenches at the Beechwood Street railroad crossing starting tomorrow. Brendan will call in for 2 Police details. Lee asked how many meters were left to be replaced I told her 1465. Lee noted that in the recent information sent from Woodard & Curran that there are grants out there for meter replacement. Carl said they are only giving out 10, Lee asked if we filed right away that we might be able to get one of them. Brian will look into it. Lee then asked about the ecological grants, if they included weed elimination. This would be helping out our water quality. Brian asked priority wise would meters be first. Lee said yes as that would get us to more quickly attain our goal of computerizing the readings thus being able to monitor unusually large consumption and prevent water losses. Brian said there will be a meeting in Jan to discuss the bridge replacement. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org 8 James Lane Michael Roberts from Village Development read a prepared letter, see attached. He said C that they are willing to do the work but not willing to pay for the work. He said if they change the conditions drastically they could possibly lose their permit all together. Lee reiterated that through all of the iterations of this project over the last several years looping of the line to the T at the entrance to the pumping station was a requirement and due to the proximity to our shallow wellfield,blasting was not permitted. Mr. Roberts then went into a discussion about a project he was working on back in 2012. He said once a permit is in place it cannot be changed. He said the board has no legal recourse. Lee reiterated the question she asked at the last Planning Board Meeting: "What does it mean if the Planning Board issues a permit with conditions that are in direct opposition to the requirements of another town board?" The answer from the Chair, Clark Brewer was that the requirements of all boards have to be met. Mr. Roberts then said if the board will not allow them to hook up to the water system,then that would be a huge issue. He said looping to the wellfield will benefit the water system. This is a very expensive item. There is 250' of trench that is about$100.00 a foot. Lee said she did offer to give some consideration of the hookup fees when it was the new project for only 8 James Lane, but now we are into the old project that encompasses both 2 Pleasant to 8 James that had the requirements completely detailed to the developers and the Planning Board and thus would benefit both properties. John Waldstein reiterated the facts of the project about how when the 8 James Lane property went to auction,they bought the permit for the 2 parcel project even though they were not buying the other parcel at the time. Lee stated again that the requirements were known when they bought the property and during the hearings for the new project they and their representatives agreed to the requirements. CMr. Roberts reiterated the widening of the road; street lights etc. are making the project very expensive and it could change the bank financing. Mr. Roberts stated"At some point you are going to get revenue and taxes from this project". John suggested that a motion be made to charge for 9 connections for the project and not 11 to give them some relief. John made a motion to charge for 9 service connections not 11, which after more discussion was reduced to 8 as long as the developers provided itemized and documented bills for ledge. Then this was clarified by John making a motion to reduce the amount of connections at a cost of$7500 per connection to 8 if ledge was extensive and identified. This was 2nd by Rolf, all in favor. Mr. Roberts asked if they can come back to the board for reconsideration if the work becomes more expensive than expected. This way they could seek additional credits. They were concerned that there would be more ledge than expected. John Steinmetz said that they are welcome to come back and it could be readdressed. Michael said that there is one other issue it cannot be included in the permit because this would be a significant change and they would pull the permit. Lee told them that at this time we are getting ready to insulate the pipes at Ellms Meadow this means that the wells will be running year around. Brian just wanted to add that the board is not trying to put a burden on the developers it's just the proximity to the Wellfields that's an issue. John made a motion that looping was required this was 2°d by Rolf, all in favor. Village Development Partners will put together a letter and submit to the board with their plans. Mr. Roberts stated that this could not be put in the permit as it would be a significantly change to the permit and could possibly be pulled, but this way the board would have something in writing from them. The board requested that it be sent to Brian ( Joyce for his review. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Holland Company Pat Burke of Holland Company explained that they have been supplying the town with C chemicals for 25 years. Back in 2012 when the town got into the Eastern MA Chemical Cooperative, Holland's invoice system was applying the wrong billing calculation on every invoice. The invoice system was applying a dry price per pound volume conversion to the amount shipped and then applying the wet pound price. Pat said the end result is that 27 invoices were sent to the Town of Cohasset and under billed by 65% or on average, $4800.00 each. The error was recently found and is now fixed. Holland is requesting $114,626.00. John had a question this has been going on for years and we have paid the bills. John said it was on the Holland Company for their error. John said that we are not legally required to pay the bills. John said you are requesting$114,000 that is a lot of money. Pat explained that every year there is a new price. In December of 2011 Lee said Pat sent a letter to Norm Lavigne of American Water, charging us .19 and the bill said .43. Pat stated that Norm decided to get into the consortium as it would be a lower cost to the town. John's view on it was that the board paid the bills when they came in. Pat stated what if it were the other way and Holland had overcharged the town, wouldn't you want your money back. Everyone agreed that this is not the issue in front of the board. Lee wanted to know why from 2009-2011 that the rates were so much higher and Pat explained that we were charged at a much higher rate than the consortium rate until Norm requested the change to the lower rate. The board and guests asked for Pat to explain how their system does the conversions. He could not explain how their system converts dry to wet. John asked Pat if had the authority to make the decision about making a settlement. Pat said that he has spoken to the Hollands and they are willing to collect$10,000 a month for the next 10 months. Lee explained that they cannot just write a check. This needs to go to Town Meeting. Chris said that nothing Clike this, especially of this magnitude has ever happened. Chris said that a formal investigation would have to be done. The spreadsheet that Pat supplied did not give enough detail. John said that he agrees with Chris about looking into it further. John said that Pat needs to go back to the Holland and come up with a reduced amount. Chris then reiterated that this was a mistake on the Holland Companies side. Chris said a mistake lasting 3.5 years. Carl explained that we never received dry product and that this is strictly an issue with Hollands billing system. Chris asked for Brian to conference with Holland and Carl. Chris then said if it went to town meeting it does not guarantee that it would pass. John then said that it would have to sell at town meeting. John said that if he went to town meeting and explained that Holland under billed and is looking for $114,00 that it probably would not pass,but maybe if Holland requested and reduced amount such as$50,000 it might sound better. Chris said that we are taking this seriously but we have to do our due diligence. The board will put to town meeting, but asked that Pat go back and talk to the Hollands and try to come up with a much smaller number. Warrant Articles for Town Meeting Mary said that if the $184,000 is added that the Water Department warrant articles that there would be no retained earnings if approved. Chis said that it could be announced on the floor at town meeting, a reduced amount if necessary. Lee reminded them that the retained earnings were $380,000 and we are requesting about half. This was the plan developed from the rate study that was approved at the last town meeting. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Mary said that there is currently $152,000 in Capital Stabilization Fund. Chris asked the board, "What are the priorities of the projects in the warrant articles". Ellms Meadow and Caustic Conversion are the top 2 priorities. Chris said the goal should be to leave 50% in retained earnings. Brian asked if the board has budget for if something happens when National Grid does the downtown area project. Lee said that there is. Chris asked for a top priority list and a timing of each project. Rolf made a motion to transfer $144,000 from Capital Stabilization for capital projects, 2nd by John all in favor. Motion by Rolf to transfer$184,000 from retained earnings into FY2016 operating budget. This was 2nd by John all in favor. Letter from the MacCarthy's - 85 Doane Street Their letter requests enforcement& compliance at 90 Doane Street. They state that the property is not zoned for a multi-family or lodging/boarding house. They speak of fire safety codes, overcrowded dwelling, and visible buckling of the right support post supporting the roof. Lee said that this is a board of health issue. Lee said that there is a nutrient overload in the pond near the location of the property. She was advised by a previous Board of Health Agent that all homes septic systems along the reservoir were fine. He said that the septic systems in the area are all title V compliant. Lee stated that there needs to be testing done around the pond. She again suggested getting some of the school kids to testing like they are doing in the harbor area. Chris has spoken to Susan at the Board of Health and it is her jurisdiction to take care of the issue. Ronnie McMorris was at the meeting regarding the issue of raising chickens. Lee wondered if there is a Board of Health regulation regarding raising chickens in the area adjacent to the water supply due to the high level of nutrients they bring. Ms. McMorris stated that the geese population has a higher level of pollution than her chickens. There was a discussion about the geese population and if anyone had any suggestions on how to get rid of them. Chris new of a project done years ago called"Geese Peace", it is available online to view. Chris explained how you can oil up the eggs from the geese and it will stop them from hatching. Lee suggested that might be a good project for the Boy Scouts. Weeds in Lily Pond—Carl said the divers said it was fan wart in the pond not milfoil. Lee asked Chris is there has been any word from the state. Chris said it is time to pull together material on the problem and find someone to advocate for us. This was for the environmental bond bill. Vacuum excavation has been done by National Grid for the replacement of the gas lines in downtown. Starting on Monday they will begin at 7:00 pm starting at Red Lion Inn and moving toward the community center. Response to Mr. Kupsc letter: John said that we should put together a letter writing back that he is required to pay it and that it was voted at town meeting. John will draft a letter and send out for review, anyone with comments will send directly to me. Review of budget: All looks good it's still too soon in regards to what we have taken in since we are still in the 1 s'quarter. Mary said after the November bills go out we should have a better feel for what the project revenues are. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Rolf asked about the Hingham Conservation Commission letter. Carl said that we are filing for an extension of our current permit which will allow us to act on the removal of invasive species at the Aaron River Reservoir. Lycott's proposal for harvesting was $65,000 for the reservoir last year. Carl said that he still has not heard from the DEP in regards to the Water Management Act Permit or the EPA in regards to the Discharge Permit. Warrants/Abatements/Approval of Meeting Notes There were not warrants. Abatements Patrick& Lauren Walsh 35 Nichols Road—I presented the board with abatement in the amount of$25.55. 1 overestimated their last quarterly bill. John made a motion to approve abatement in the amount of$25.55; this was 2°d by Rolf, all in favor. Cricket Realty, LLC 124 King Street—I presented the board with abatement in the amount of$467.50. The account was charged for 5 "Unmetered Units". When I investigated I found that they do not meet the criteria. John made a motion to approve abatement in the amount of$467.50; this was 2nd by Rolf, all in favor. Vincent& Annette Agostino 107 Ripley Road—Mr. & Mrs. Agostino are requesting abatement of their 8/3/15 water bill. They had a pipe burst in the basement and once found it was fixed that day. They have never requested abatement before and are current with their bill. The board discussed that this would be their one and only, which I explained to the Agostino's. John said that they have met the criteria for the abatement. Rolf made a motion to abatement in the amount of$327.04; this was 2nd by John, all in favor. John made a motion to approve the following meeting notes: June 26, 2015 2nd by Rolf, all in favor July 22, 2015 2nd by Rolf, all in favor August 19, 2015 2„d Rolf, all in favor Next quarterly meeting with Linden ponds is coming up in October. Next meeting is scheduled for Bch @ 9:30am Lee will put together an agenda. Motion made by Lee to adjourn at 12:22, this was 2nd by Rolf all in favor. Respectfully Submitted, Brenda Douglas, Recording Secretary / 7 Approved By: Date: J@n Steinmetz, Clerk Cohasset Board of Water Commiss-1-01 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Cohasset Water D E P A R T M E N T Commissioners - - " Leonora C. Jenkins &n the Crnr moo Si w 19M conAsst r W Rolf N. Gjesteby John W. Steinmetz Minutes of the Cohasset Board of Water Commissioners 339 King Street— Water Treatment Plant September 17, 2015 @ 9:00 am Draft Members Present: Leonora Jenkins, Chairman Rolf Gjesteby, Vice-Chairman John Steinmetz, Clerk Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom, Brendan Stone, Chris Senior, Brian Joyce, Mary Gallagher, Ronnie McMorris, Amanda Thompson, Kevin McCarthy, Pat Burke from Holland Company, Paul Sullivan, Mike Roberts & John Waldstein from 8 James Lane Project Motion made by John seconded by Rolf to call the meeting to order at 9:30 all in favor No public Comment Brian informed the board that a water leak was found at 197 Hull Street which was bubbling up on Grace Drive. He is aware that it is Aquarion's system, but several departments were involved. Pilgrim Paving will be doing the trenches at the Beachwood Street railroad crossing starting tomorrow. Brendan will call in for 2 Police details. Lee asked how many meters were left to be replaced I told her 1465. Lee noted that in the recent information sent from W&C (said) that there are grants out there for meter replacement. Carl said they are only giving out 10, Lee asked if we filed right away that we might be able to get one of them. Brian will look into it. Lee then asked about the ecological grants, if they included weed elimination (pulling). This would be helping out our water quality. Brian asked priority wise would meters be first. Lee said yes as that would get us to more quickly attain our goal of computerizing the readings thus being able to monitor unusually large consumption and prevent waterlosses. Brian said there will be a meeting in Jan to discuss the bridge replacement. 8 James Lane 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Michael Roberts from Village Development read a prepared letter, see attached. He said that they are willing to do the work but not willing to pay for the work. He said if they change the conditions drastically they could possibly lose their permit all together. Lee reiterated that through all of the iterations of this project over the last several years looping of the line to the T at the entrance to the pumping station was a requirement and due to the proximity to our shallow wellfield, blasting was not permitted. (going back years ago we would not allow blasting and that the project needs to be looped). ( Michael ) Mr Roberts then went into a discussion about a project he was working on back in 2012. He said once a permit is in place it cannot be changed. He said the board has no legal recourse. Lee reiterated the question she asked at the last Planning Board Meeting: `What does it mean if the Planning Board issues a permit with conditions that are in direct opposition to the requirements of another town board?' The answer from the Chair, Clark Brewer was that the requirements of all boards have to be met. (He) Mr. Roberts then said if the board will not allow them to hook up to the water system, then that would be a huge issue. He said looping to the wellfield will benefit the water system. This is a very expensive item. There is 250' of trench that is about $100.00 a foot. Lee said she did offer to give some consideration of the hookup fees when it was the (old) new project for only 8 James Lane, but now we are into (a new) the old project that encompasses both 2 Pleasant to 8 James that had the requirements completely detailed to the developers and the Planning Board and thus would benefit both properties. John Waldstein reiterated the facts of the project about how when the 8 James Lane property went to auction, they bought the permit for the 2 parcel project even though they were not buying the other parcel at the time. Lee stated again that the requirements were known when they bought the property and during the hearings for the new project they and their representatives agreed to the requirements. Had to leave meeting again"Commission please fill in what I missed". Mr Roberts (Michael) reiterated the widening of the road; street lights etc. are making the project very expensive and it could change the bank financing. Mr. Roberts (Michael) stated"At some point you are going to get revenue and taxes from this project". John suggested that a motion be made to charge for(8) 9 connections for the project and not 11 to give them some relief. John made a motion to charge for(8) 9 service connections not 11 which after more discussion was reduced to 8 as long as the developers provided itemized and documented bills for ledge. Then this was clarified by John making a motion to reduce the amount of connections at a cost of$7500 per connection to 8 if ledge was extensive and identified. This was 2nd by Rolf, all in favor. Mr. Roberts (Michael)1 asked if they can come back to the board for reconsideration if the work becomes more expensive than expected. This way they could seek additional credits. They were concerned that there would be more ledge than expected. John Steinmetz said that they are welcome to come back and it could be readdressed. Michael said that there is one other issue it cannot be included in the permit because this would be a significant change and they would pull the permit. Lee told them that at this time we are getting ready to insulate the pipes at Ellms Meadow this means that the wells will be running year around. Brian just wanted to add that the board is not trying to put a burden on the developers it's just the proximity to the Wellfields that's an issue. John made a motion that looping was required this was 2nd by Rolf, all in favor. Village Development Partners will put together a letter and submit to the board with their plans. Mr. Roberts 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org (Michael) stated that this could not be put in the permit as it would be a significantly change to the permit and could possibly be pulled, but this way the board would have something in writing from them. The board requested that it be sent to Brian Joyce for his review. Holland Company Pat Burke of Holland Company explained that they have been supplying the town with chemicals for 25 years. Back in 2012 when the town got into the Eastern MA Chemical Cooperative, Holland's invoice system was applying the wrong billing calculation on every invoice. The invoice system was applying a dry price per pound volume conversion to the amount shipped and then applying the wet pound price. Pat said the end result is that 27 invoices were sent to the Town of Cohasset and under billed by 65% or on average, $4800.00 each. The error was recently found and is now fixed. Holland is requesting $114,626.00. John had a question this has been going on for years and we have paid the bills. John said it was on the Holland Company for their error. John said that we are not legally required to pay the bills. John said you are requesting $114,000 that is a lot of money. Pat explained that every year there is a new price. In December of 2011 Lee said Pat sent a letter to Norm Lavigne of American Water, charging us .19 and the bill said .43. Pat stated that Norm decided to get into the consortium as it would be a lower cost to the town. John's view on it was that the board paid the bills when they came in. Pat stated what if it were the other way and Holland had overcharged the town, wouldn't you want your money back. Everyone agreed that this is not the issue in front of the board. Lee wanted to know why from 2009-2011 that the rates were so much Higher and Pat explained that we were charged at a much higher rate than the consortium rate until Norm requested the change to the lower rate.. The board and guests asked for Pat to explain how their system does the conversions. He could not explain how their system converts dry to wet. John asked Pat if had the authority to make the decision about making a settlement. Pat said that he has spoken to the Hollands and they are willing to collect $10,000 a month for the next 10 months. Lee explained that they cannot just write a check. This needs to go to Town Meeting. Chris said that nothing like this, especially of this magnitude has ever happened. Chris said that a formal investigation would have to be done. The spreadsheet that Pat supplied did not give enough detail. John said that he agrees with Chris about looking into it further. John said that Pat needs to go back to the Holland and come up with a reduced amount. Chris then reiterated that this was a mistake on the Holland Companies side. Chris said a mistake lasting 3.5 years. Carl explained that we never received dry product and that this is strictly an issue with Hollands billing system. Chris asked for Brian to conference with Holland and Carl. Chris then said if it went to town meeting it does not guarantee that it would pass. John then said that it would have to sell at town meeting. John said that if he went to town meeting and explained that Holland under billed and is looking for$114,00 that it probably would not pass, but maybe if Holland requested and reduced amount such as $50,000 it might sound better. Chris said that we are taking this seriously but we have to do our due diligence. The board will put to town meeting, but asked that Pat go back and talk to the Hollands and try to come up with a much smaller number. Warrant Articles for Town Meeting Mary said that if the $184,000 is added that the Water Department warrant articles that there would be no retained earnings if approved. Chis said that it could be announced on 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org the floor at town meeting, a reduced amount if necessary. Lee reminded them that the retained earnings were $380K and we are requesting about half. This was the plan developed from the rate study that was approved at the last town meeting. Mary said that there is currently $152,000 in Capital Stabilization Fund. Chris asked the board, "What are the priorities of the projects in the warrant articles". Ellms Meadow and Caustic Conversion are the top 2 priorities. Chris said the goal should be to leave 50% in retained earnings. Brian asked if the board has budget for if something happens when National Grid does the downtown area project. Lee said that there is. Chris asked for a top priority list and a timing of each project. Rolf made a motion to transfer $144,000 from Capital Stabilization for capital projects, 2nd by John all in favor. Motion by Rolf to transfer$184,000 from retained earnings into FY2016 operating budget. This was 2nd by John all in favor. Letter from the MacCarthy's - 85 Doane Street Their letter requests enforcement& compliance at 90 Doane Street. They state that the property is not zoned for a multi-family or lodging/boarding house. They speak of fire safety codes, overcrowded dwelling, and visible buckling of the right support post supporting the roof. Lee said that this is a board of health issue. Lee said that there is a nutrient overload in the pond near the location of the property. She was advised by a previous Board of Health Agent that all homes septic systems along the reservoir were fine. He said that the septic systems in the area are all title V compliant. Lee stated that there needs to be testing done around the pond. She again suggested getting some of the school kids to testing like they are doing in the harbor area. Chris has spoken to Susan at the Board of Health and it is her jurisdiction to take care of the issue. Ronnie McMorris was at the meetings regarding the issue of raising chickens. Lee wondered if there is a Board of Health regulation regarding raising chickens in the area adjacent to the water supply due to the high level of nutrients they bring. Ms. McMorris stated that the geese population have a higher level of pollution than her chickens.(wanted to speak with the board about raising chickens, but the conversation never went any further.) There was a discussion about the geese population and if anyone had any suggestions on how to get rid of them. Chris new of a project done years ago called"Geese Peace", it is available online to view. Chris explained how you can oil up the eggs from the geese and it will stop them from hatching. Lee suggested that might be a good project for the Boy Scouts. Weeds in Lily Pond—Carl said the divers said it was fan wart in the pond not milfoil. Lee asked Chris is there has been any word from the state. Chris said it is time to pull together material on the problem and find someone to advocate for us. This was for the environmental bond bill. Vacuum excavation has been done by National Grid for the replacement of the gas lines in downtown (structures). Starting on Monday they will begin at 7:00 pm starting at Red Lion Inn and moving toward the community center. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Response to Mr. Kupsc letter: John said that we should put together a letter writing back that he is required to pay it and that it was voted at town meeting. John will draft a letter and send out for review, anyone with comments will send directly to me. Review of budget: All looks good it's still too soon in regards to what we have taken in since we are still in the lst quarter. Mary said after the November bills go out we should have a better feel for what the project revenues are. Rolf asked about the Hingham Conservation Commission letter. Carl said that we are filing for an extension of our current permit which will allow us to act on the removal of invasive species at the Aaron River Reservoir. Lycott's proposal for harvesting was $65,000 for the reservoir last year. Carl said that he still has not heard from the DEP in regards to the Water Management Act Permit or the EPA in regards to the Discharge Permit. Warrants/Abatements/Approval of Meeting Notes There were not warrants. Abatements Patrick& Lauren Walsh 35 Nichols Road—I presented the board with abatement in the amount of$25.55. I overestimated their last quarterly bill. John made a motion to approve abatement in the amount of$25.55; this was 2"d by Rolf, all in favor. Cricket Realty, LLC 124 King Street—I presented the board with abatement in the amount of$467.50. The account was charged for 5 "Unmetered Units". When I investigated I found that they do not meet the criteria. John made a motion to approve abatement in the amount of$467.50; this was 2"d by Rolf, all in favor. Vincent& Annette Agostino 107 Ripley Road—Mr. &Mrs. Agostino are requesting abatement of their 8/3/15 water bill. They had a pipe burst in the basement and once found it was fixed that day. They have never requested abatement before and are current with their bill. The board discussed that this would be their one and only, which I explained to the Agostino's. John said that they have met the criteria for the abatement. Rolf made a motion to abatement in the amount of$327.04; this was 2"d by John, all in favor. John made a motion to approve the following meeting notes: June 26, 2015 2"d by Rolf, all in favor July 22, 2015 2"d by Rolf, all in favor August 19, 2015 2"d Rolf, all in favor Next quarterly meeting with Linden ponds is coming up in October. Next meeting is scheduled for 8th @ 9:30am Lee will put together an agenda. Motion made by Lee to adjourn at 12:22, this was 2"d by Rolf all in favor. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Respectfully Submitted, Brenda Douglas, Recording Secretary Approved By: Date: John Steinmetz, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org .�6tA aqF Cohasset Water N v D E P A R T M E N T Commissioners Leonora C. Jenkins a ONAS Cr SI CMMM sk)w 1 Rolf N. Gjesteby -- John W. Steinmetz Minutes of the Cohasset Board of Water Commissioners 339 King Street— Water Treatment Plant September 17, 2015 @ 9:00 am Draft Members Present: Leonora Jenkins, Chairman Rolf Gjesteby, Vice-Chairman John Steinmetz, Clerk Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom, Brendan Stone, Chris Senior, Brian Joyce, Mary Gallagher, Ronnie McMorris, Amanda Thompson, Kevin McCarthy, Pat Burke from Holland Company, Paul Sullivan, Mike Roberts & John Waldstein from 8 James Lane Project Motion made by John seconded by Rolf to call the meeting to order at 9:30 all in favor No public Comment Brian informed the board that a water leak was found at 197 Hull Street which was bubbling up on Grace Drive. He is aware that it is Aquarion's system, but several departments were involved. Pilgrim Paving will be doing the trenches starting tomorrow. Brendan will call in for 2 Police details. Lee asked how many meters were left to be replaced I told her 1465. Lee said that there are grants out there for meter replacement. Carl said they are only giving out 10, Lee asked if we filed right away that we might be able to get one of them. Brian will look into it. Lee then asked about the ecological grants, if they included weed pulling. This would be helping out our water quality. Brian asked priority wise would meters be first. Lee said yes. Brian said there will be a meeting in Jan to discuss the bridge replacement. 8 James Lane Michael Roberts from Village Development read a prepared letter, see attached. He said that they are willing to do the work but not willing to pay for the work. He said if they change the conditions drastically they could possibly lose their permit all together. Lee reiterated that going back years ago we would not allow blasting and that the project needs to be looped. Michael then went into a discussion about a project he was working 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org on back in 2012. He said once a permit is in place it cannot be changed. He said the board has no legal recourse. He said if the board will not allow them to hook up to the water system, then that would be a huge issue. He said looping to the wellfield will benefit the water system. This is a very expensive item. There is 250' of trench that is about $100.00 afoot. Lee said she did offer to give some consideration of the hookup fees when it was the old project, but now we are into a new project. John Waldstein reiterated the facts of the project. Had to leave meeting again"Commission please fill in what I missed". Michael reiterated the widening of the road; street lights etc. are making the project very expensive and it could change the bank financing. Michael stated"At some point you are going to get revenue and taxes from this project". John suggested that a motion be made to charge for 8 connections for the project and not 11. John made a motion to charge for 8 service connections not 11. Then this was clarified by John making a motion to reduce the amount of connections at a cost of$7500 per connection. This was 2nd by Rolf, all in favor. Michael asked if they can come back to the board for reconsideration if the work becomes more expensive than expected. This way they could seek additional credits. They were concerned that there would be more ledge than expected. John Steinmetz said that they are welcome to come back and it could be readdressed. Michael said that there is one other issue it cannot be included in the permit because this would be a significant change and they would pull the permit. Lee told them that at this time we are getting ready to insulate the pipes at Ellms Meadow this means that the wells will be running year around. Brian just wanted to add that the board is not trying to put a burden on the developers it's just the proximity to the Wellfields that's an issue. John made a motion that looping was required this was 2"d by Rolf, all in favor. Village Development Partners will put together a letter and submit to the board with their plans. Michael stated that this could not be put in the permit as it would be a significantly change to the permit and could possibly be pulled, but this way the board would have something in writing from them. The board requested that it be sent to Brian Joyce for his review. Holland Company Pat Burke of Holland Company explained that they have been supplying the town with chemicals for 25 years. Back in 2012 when the town got into the Eastern MA Chemical Cooperative, Holland's invoice system was applying the wrong billing calculation on every invoice. The invoice system was applying a dry price per pound volume conversion to the amount shipped and then applying the wet pound price. Pat said the end result is that 27 invoices were sent to the Town of Cohasset and under billed by 65% or on average, $4800.00 each. The error was recently found and is now fixed. Holland is requesting $114,626.00. John had a question this has been going on for year and we have paid the bills. John said it was on the Holland Company for their error. John said that we are not legally required to pay the bills. John said you are requesting $114,000 that is a lot of money. Pat explained that every year there is a new price. In December of 2011 Lee said Pat sent a letter to Norm Lavigne of American Water, charging us .19 and the bill said .43. Pat stated that Norm decided to get into the consortium as it would be a lower cost to the town. Johns view on it was that the board paid the bills when they came in. Pat stated what if it were the other way and Holland had overcharged the town, wouldn't you want your money back. Everyone agreed that this is not the issue in front of the board. Lee wanted to know why from 2009-2011 that the rates were so much 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org higher. The board and guests asked for Pat to explain how their system does the conversions. He could not explain how their system converts dry to wet. John asked Pat if had the authority to make the decision about making a settlement. Pat said that he has spoken to the Hollands and they are willing to collect $10,000 a month for the next 10 months. Lee explained that they cannot just write a check. This needs to go to Town Meeting. Chris said that nothing like this, especially of this magnitude has ever happened. Chris said that a formal investigation would have to be done. The spreadsheet that Pat supplied did not give enough detail. John said that he agrees with Chris about looking into it further. John said that Pat needs to go back to the Holland and come up with a reduced amount. Chris then reiterated that this was a mistake on the Holland Companies side. Chris said a mistake lasting 3.5 years. Carl explained that we never received dry product and that this is strictly an issue with Hollands billing system. Chris asked for Brian to conference with Holland and Carl. Chris then said if it went to town meeting it does not guarantee that it would pass. John then said that it would have to sell at town meeting. John said that if he went to town meeting and explained that Holland under billed and is looking for$114,00 that it probably would not pass, but maybe if Holland requested and reduced amount such as $50,000 it might sound better. Chris said that we are taking this seriously but we have to do our due diligence. The board will put to town meeting, but asked that Pat go back and talk to the Hollands and try to come up with a much smaller number. Warrant Articles for Town Meeting Mary said that if the $114,000 is added that the Water Department warrant articles that there would be no retained earnings if approved. Chis said that it could be announced on the floor at town meeting, a reduced amount if necessary. Mary said that there is currently $152,000 in Capital Stabilization Fund. Chris asked the board, "What are the priorities of the projects in the warrant articles". Ellms Meadow and Caustic Conversion are the top 2 priorities. Chris said the goal should be to leave 50% in retained earnings. Brian asked if the board has budget for if something happens when National Grid does the downtown area project. Lee said that there is. Chris asked for a top priority list and a timing of each project. Rolf made a motion to transfer $144,000 from Capital Stabilization for capital projects, 2nd by John all in favor. Motion by Rolf to transfer $184,000 from retained earnings into FY2016 operating budget. This was 2nd by John all in favor. Letter from the MacCarthy's - 85 Doane Street Their letter requests enforcement & compliance at 90 Doane Street. They state that the property is not zoned for a multi-family or lodging/boarding house. They speak of fire safety codes, overcrowded dwelling, and visible buckling of the right support post supporting the roof. Lee said that this is a board of health issue. Lee said that there is a nutrient overload in the pond near the location of the property. She was advised by a previous Board of Health Agent that all homes septic systems along the reservoir were fine. He said that the septic systems in the area are all title V compliant. Lee stated that there needs to be testing done around the pond. She again suggested getting some of the school kids to testing like they are doing in the harbor area. Chris has spoken to Susan at the Board of Health and it is her jurisdiction to take care of the issue. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Ronnie McMorris wanted to speak with the board about raising chickens, but the conversation never went any further. There was a discussion about the geese population and if anyone had any suggestions on how to get rid of them. Chris new of a project done years ago called "Geese Peace", it is available online to view. Chris explained how you can oil up the eggs from the geese and it will stop them from hatching. Lee suggested that might be a good project for the Boy Scouts. Chris new of a project Weeds in Lily Pond—Carl said the divers said it was fan wart in the pond not milfoil. Lee asked Chris is there has been any word from the state. Chris said it is time to pull together material on the problem and find someone to advocate for us. This was for the environmental bond bill. Vacuum excavation has been done by National Grid for the structures. Starting on Monday they will begin at 7:00 pm starting at Red Lion Inn and moving toward the community center. Response to Mr. Kupsc letter: John said that we should put together a letter writing back that he is required to pay it and that it was voted at town meeting. John will draft a letter and send out for review, anyone with comments will send directly to me. Review of budget: All looks good it's still too soon in regards to what we have taken in since we are still in the 1 sc quarter. Mary said after the November bills go out we should have a better feel for what the project revenues are. Rolf asked about the Hingham Conservation Commission letter. Carl said that we are filing for an extension of our current permit which will allow us to act on the removal of invasive species at the Aaron River Reservoir. Lycott's proposal for harvesting was $65,000 for the reservoir last year. Carl said that he still has not heard from the DEP in regards to the Water Management Act Permit or the EPA in regards to the Discharge Permit. Warrants/Abatements/Approval of Meeting Notes There were not warrants. Abatements Patrick& Lauren Walsh 35 Nichols Road—I presented the board with abatement in the amount of$25.55. I overestimated their last quarterly bill. John made a motion to approve abatement in the amount of$25.55; this was 2°d by Rolf, all in favor. Cricket Realty, LLC 124 King Street—I presented the board with abatement in the amount of$467.50. The account was charged for 5 "Unmetered Units". When I investigated I found that they do not meet the criteria. John made a motion to approve abatement in the amount of$467.50; this was 2nd by Rolf, all in favor. Vincent& Annette Agostino 107 Ripley Road—Mr. & Mrs. Agostino are requesting abatement of their 8/3/15 water bill. They had a pipe burst in the basement and once 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org found it was fixed that day. They have never requested abatement before and are current with their bill. The board discussed that this would be their one and only, which I explained to the Agostino's. John said that they have met the criteria for the abatement. Rolf made a motion to abatement in the amount of$327.04; this was 2"d by John, all in favor. John made a motion to approve the following meeting notes: June 26, 2015 2"d by Rolf, all in favor July 22, 2015 2"d by Rolf, all in favor August 19, 2015 2"d Rolf, all in favor Next quarterly meeting with Linden ponds is coming up in October. Next meeting is scheduled for 8th @ 9:30am Lee will put together an agenda. Motion made by Lee to adjourn at 12:22, this was 2"d by Rolf all in favor. Respectfully Submitted, Brenda Douglas, Recording Secretary Approved By: Date: John Steinmetz, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org SIGN IN SHEET September 17, 2015 NAME ADDRESS � e 4 4 V` Village C Development Partners LLC September 17, 2015 Cohasset Water Department 339 Kind Street Cohasset, MA Members of the Water Commission I am writing this letter in an effort to work out a mutually agreeable solution to the water looping issue that was raised at the last Planning Board meeting in connection with the submission of the Final Revised Site Plan (FRSP) to the Planning Board. As you are aware submission of this plan to the Planning Board is a condition of the existing Special Permit that covering both 2 Pleasant Street and 8 James Lane. That permit was issued in 2012. The existing permit and the accompanying accepted plan deals extensively with the design of the water system that will support the development. In that permit looping the water main is subject to a flow/pressure test of the main which we are connecting to on Pleasant Street. If the existing water supply in the area met a flow rate greater than 1,000 gallons/min and pressure of greater than 20 psi then the Owner/Applicant C wasn't required to loop the main. Our flow was over 1,600 gallon/min and pressure was 88 psi, so we have met General Condition 21a. In addition it is our intent to have an annual flushing program as part of the HOA per the Water Department's specifications. My team told me that at the previous Planning Board meeting, there was some discussion of additional mitigation for the project which would include the looping the xN.ater main to the well fields' connection. If I could point out that we are already facing significant mitigation costs in the reconstruction of.lames Lane with the widening and resurfacing, the sidewalks, the curbina. new water main along with nevv connectio115 for two existing houses and the street trees and lights. all are significant mitigation for the project. Also our willingness to chip the ledge rather than blasting has added additional mitigation cost as well, in that chipping will increase our ledge removal cost by as much as 50%over blasting and involves many tens of thousands of dollars of added cost. The Homes at Cohasset Village is a relatively small development and it can only absorb so much mitigation cost. At some point the project becomes uneconomic. It is also my understanding that the Board is satisfied that our submittal of FRSP meets the requirements of the Special Permit. As I stated to the Board when last we met. our goal is to simply comply with and meet the General Conditions of the existing Special Permit. it has not been, nor is it our intention to make any changes that might he construed to be substantial. Iz Under the previous Special Permit application we reached an understanding with the Water Commission to loop the main to the well .fields and in return they agree to offset our costs by reducing our connection fees. We asked for it to be memorialized in writing. During the previous Special Permit hearings regarding 8 .lames Lane (see November 12, 2014 Planning Board minutes), neither Charlie Humphrey, nor I ever received the confirming letter from the Water Department referred to in the Nov. 12, 2014 minutes, so the negotiations on looping stalled when the water department informed me that they could not put their part of that understanding in writing. This was a major reason we ceased pursuing that permit and instead purchased 2 Pleasant and continued with the existing Special Permit. Notwithstanding those facts and our willingness to discuss again this matter with the Water Commission. it is our strong belief that looping is not and should not be a requirement or condition of this Special Permit or is it related to the submission of the FRSP and the Board's review of it. But in tesponse to your request we are meeting with the Water Commission on the 171h to discuss not only our water permits but also the looping and blasting issues. At the meeting we will seek an understanding regarding both the looping and blasting, provide that a proper the offset (which was negotiated previously) is included by the Commission's reduction of our water permit fees. As Mr. Sullivan stated at the last Planning Board meeting, we are prepared to add the looping provided the Water Commission adheres to their stated willingness to mitigate that cost with an equivalent reduction in fees. C, In closing, it continues to be our strong belief that looping is not and cannot be a requirement or condition that is in any way related to our submission of the FRSP and the Planning Board's review of it or the building permit process. We appreciate your consideration of this matter and we will provide an update on the discussion after the 17th. Please feel free to call me to discuss this further. Sincerely yours, Michael E. Roberts Manager Cohasset Water �g1a PR D E P A R T M E N T Commissioners o �, SerAnd the CommunzV Since 1950 John K.McNabb, Jr. U _ _ Nathaniel G. Palmer Ln � Glemi A. Pratt COHASSEr 17�0 03-12-2009 Cohasset Planning Board Town of Cohasset 41 Highland Ave. Cohasset, MA 02050 Re: 8 James Lane Dear Planning Board: The plans that were submitted on 8 James Lane (17 proposed condos) are not sufficient to comment on at this time. Utility plans need to be submitted to me prior to my full review C of this facility. A fire service may need to be installed. Engineering of a fire system and review by the Water Department is required. Please feel free to contact me for further assistance. Sincerely Yours, Stephen C. May Construction Manager cc: Water Commission Recipient o f'DEP 2003 Public *'tiler System Atiwrd 339 King Street, Cohasset,Massachusetts 02025 Tel: (781)383-0057 � Fax: (781) 383-2906 � www cohasset\A7at.er.oj- F�V`4. URF o� Y '� PLANNING BOAR 41 highland Avenue )�OtiA SETy', % Cohasse[, Massachuse[ls 02025 0/ Tel: (781)383-3517 Pax: (781)3o3-1561 DATE: March 11 2009 Joe Godzik, Board of Health Bob Egan, Building Inspector Paul Shea, Conservation Commission Carl Sestito, Department of Public Works Diane Hindley, Sewer Commission Steve May, Water Department Chief Hussey, Police Department Captain Trask, Fire Department Woody Chittick, Zoning Board of Appeals FROM: PLANNING BOARD RE: Village Business District Site Plan Review & Special Permit Application—8 James Lane Please review the attached plans and submit your comments (below)to the Planning Board Office by 1, 2004. The Planning Board will open its Public Hearing on this project on .; r;0t) ,a 7.akf !'141:. Please feel free to attend this meeting to discuss your comments ~ with the Planning Board. Included in this packet for your review are: ❑ Application ❑ Site plan,floor plans and elevations Please contact the Planning Board office should you care to review a document not included in your packet. ❑ No Comment Signature: a �j ❑ Comment(add here or, attach) Signature: 1 C RECEIVED MAR 1 2 7009, "01 HASSET WATER DIzPT. Cohasset Water D E P A R T M E N T Commissioners " ,S'ellbid the CommuniO Since 1950 John K. McNabb,Jr. -� Nathaniel G. Palmer CORASSE Glenn A. Pratt .TOWN .,'1O. March 19,2009 Cohasset.Planning Board Town of Cohasset 41 Highland Ave. Cohasset,MA 02025 Re: 8 James Lane Dear Planning Board: There is not sufficient water service at this location. An eight inch main is required to be looped from the James Lane pump station to Pleasant Street. In addition a fire hydrant C needs to be installed at a location to be determined. This must be done at the owner's expense. A fire service needs to be installed. Engineering of a fire system and review by the Water Department is required. One inch meters should be installed in a utility room for each unit and for easy access. Cohasset Water Department standards must be used. Inspections are required. All fees must be paid at the time the building permit is issued. The check must be made out to the Cohasset Water Department and the cost will be determined prior to permits being issued. Please feel free to contact me for further assistance. Sincerely Yours, Stephen C. May Construction Manager cc: Water Commission cc: Jared Hill .Recipient gf'DEP2003 Public g,later Systent thi,ard 339 King Street, Cohasset,Massachusetts 02025 Tel: (781) 383-0057 1� Fax: (781) 383-2906 � NA,ww.cohassetwatej-.org =AM NORFOLK-RAM ENGINEERING SOLUTIONS FOR THE ENVIRONMENT May 6, 2009 Alfred S. Moore, Chairman Cohasset Planning Board Town Office Building 41 Highland Avenue Cohasset, MA 02025 RE: The Residences at Cohasset Village, 8 James Lane, Cohasset, MA Plan Review for Cohasset Water Commission (NRG Project No. 651.7.1) Dear Mr. Moore: At the request of the Cohasset Board of Water Commissioners, Norfolk Ram Group, LLC (Norfolk) has completed a preliminary review of the Site Plans filed by Robert E. Hannigan Associates and The MZO Group for 8 James Lane in Cohasset. The entire project site is located within the public water supply Zone II protection area for Cohasset's Ellms Meadow well field. In addition, the site is located just outside (75-ft ±) from the more restrictive Zone I protection area, a state regulated zone which prohibits development activity of any kind. (We've attached Figures 1 and 2 which show the site in relation to the Town's well and protective Zone I & II areas). For these reasons the Board of Water Commissioners is concerned about how this project, if it proceeds, is developed, so as to protect this important water supply source. Existing Conditions The project site presently contains a 1,215± ft.2 single family two-story wood frame dwelling, centrally located, with roughly 2,000±ft.2 of driveway. From the information we've been provided, it is impossible to determine the condition of the driveway, however, from an aerial photo it appears to be paved. The existing dwelling is located 400± ft north of the wellhead from the Tubular Well Field in Ellms Meadow, and 150± ft from the Zone I limit. Other than the one structure, the property is presently mostly wooded land with bedrock outcrops present. Site topography indicates that about 1/3 of the existing lot drains toward Ellms Meadow, with most of the remaining lot area draining toward James Lane or to the Massachusetts Bay Transportation Authority (MBTA) Greenbush Rail line right-of-way, which is a direct abutter to the north (see attached Figure 3). No information was provided on existing groundwater levels, but we suspect groundwater may be close to, or at elevation 8-ft above mean sea level. Proposed Conditions The proposed project involves razing the existing dwelling and constructing a 9,300 ± ft.2 residential building. There will be 33 associated parking spaces,'20 of which will be located underground, under the building (garage floor elevation 8.0); and roughly 4,700± ft.2 of impervious pavement (actual area not provided). There are three (3) proposed roof runoff recharge areas surrounding the building. The largest recharge area is proposed next to the Greenbush line (northwest lot corner), and two others of equal size are proposed in the southwest and southeast lot corners. About half of the proposed site development (building, driveway, leaching systems, etc.)will be within the 100 foot wetlands buffer zone. As noted, the proposed development would be constructed within 340±ft of the Ellms Meadow water supply well. Review Comments Norfolk has the following comments regarding this proposed project based on the information and materials provided to us through the Water Department: 1. The proposed work will require that the applicant file a Notice of Intent under the Wetlands Protection Act and the Town of Cohasset Wetlands Bylaw since work is being done within the buffer zone of a bordering vegetated wetland and in proximity to James Brook. ONE ROBERTS ROAD-PLYMOUTH, MA 02360.508.747.7900.508.747.3785 FAx WWW.NORFOLKRAM.COM Cohasset Planning Board May 6, 2009 Site Plan Review, 8 James Lane Page 2 of 3 2. The proposed work will require a Stormwater Permit under the Town of Cohasset Stormwater Bylaw Section 4.A.1 because it involves an "activity that will alter 5,000 square feet or more of land". The definition of "alter" includes "changing of pre-existing drainage characteristics" and "adding impervious area or changing type of land cover"under Bylaw Section 3.A.1. 3. Because of its close proximity to the Ellms Meadow public water supply, the proposed project is subject to the design requirements for discharge to a critical area, i.e. a Zone II, and thus will require 44%Total Suspended Solids removal prior to infiltration. 4. Given the exposed ledge shown on the plan, significant blasting and rock removal could be required to provide the underground parking level. 5. Given the expected groundwater level, groundwater control via footing drains with pumping may be required. Dewatering plans should be submitted that include proposed methods, impact and interaction with abutting properties (including the adjacent MBTA sub-drains for the tracks) and ultimate disposal of groundwater dewatering. 6. The concept of utilizing underground parking within the footprint of the building is generally a positive design concept and helps to reduce-impervious area coverage for the lot. However, the design of the floor drain system for this covered parking area is critically important to ensure protection of groundwater from vehicle 'drag-in' water that may contain oils, gasoline, metals and other pollutants, or that may capture spills or leaks from vehicles. Given that groundwater levels could be at elevation 8.0 or higher, this proposed floor drain system (and a pump system too) could be in groundwater under the building. The plans indicate that there will be an `oil/gas trap" manhole provided prior to connecting this system to the Cohasset sewer system. The proposed approach is good design provided it is in accordance with state and local plumbing and environmental codes to control, and ensure that any parking runoff will not be discharged to town drainage, to building footing drains, or to the subsurface in any way. 7. The Board of Sewer Commissioners would need to approve the proposed building sewer connection, including the aforementioned floor drain and pump connection to the sewer, and as noted the Water Commission would also want to review such details. 8. The roof runoff recharge systems are generally another positive design concept, however without the necessary field testing results (for soils, permeability, hydraulic conductivity, depth to bedrock, depth to groundwater, etc.) and complete drainage and groundwater mounding calculations, we cannot comment on the adequacy of these systems. 9. The northernmost roof runoff recharge system is proposed to be within 10 feet of the MBTA property for the Greenbush Rail line (see site plan and attached Figure 3). The engineer should coordinate with the MBTA and/or provide a groundwater mounding analysis to ensure that the roof runoff recharge system will not adversely affect the drainage system for the railroad. And, conversely to ensure that MBTA sub-drain systems in that immediate area will not impair the function or ability of. the proposed stormwater recharge system; or create mounded conditions that alter the movement of groundwater toward Ellms Meadow. 10. The design plans don't indicate any stormwater best management practices for the exposed impervious pavement areas, i.e. for parking and access surrounding the building. The treatment of runoff from these impervious areas is crucial given the environmentally sensitive area surrounding the project. 11. The landscaping plan indicates areas of"hydro seed." We would encourage the Planning Board to require the applicant to investigate other forms of landscaping and/or to control the use of fertilizers and other lawn chemicals to limit excess nutrient or chemical runoff from the site. Such measures could specify the type of lawn fertilizer (slow release, organic, etc.) and frequency of use which ensures healthy lawn areas but without over-fertilization. Summary Recommendations In light of the comments above, based on this preliminary review, Norfolk offers the following summary recommendations: Cohasset Planning Board May 6, 2009 Site Plan Review, 8 James Lane Page 3 of 3 1. The applicant should file a Notice of Intent with the Cohasset Conservation Commission documenting the impact to the wetlands resource area and mitigation measures taken to protect this resource, including protection of the Ellms Meadow well field. 2. The applicant should file a Stormwater Permit Application with the Cohasset Conservation Commission. The application should include a full, comprehensive stormwater management plan, supported by proper field testing and engineering calculations, to document how the project will be developed in full compliance with the MA DEP Stormwater Policy Manual and the Town of Cohasset Stormwater Bylaw. 3. The applicant should provide documentation of post-development stormwater water quality and protection from loading of nitrogen and petroleum hydrocarbons that could threaten the Town's water supply given the close proximity to the Ellms Meadow Zone II and Zone I areas. 4. The applicant should provide documentation from the MBTA regarding any affect that the northernmost roof runoff recharge system may have on the railroad's drainage system; and 5. The applicant will need to address removal of bedrock, removal of groundwater, and their associated environmental impacts. In summary, Norfolk does not have sufficient information to perform an adequate technical review of the project. The project will require the submittal of more information before your Board, and a filing with the Cohasset Conservation Commission, at which time the applicant would be expected to provide all necessary documentation with which we could perform a complete technical review. We offer the above noted observations and recommendations based on the information provided, and the enclosed figures demonstrating the proximity of the project to environmentally sensitive areas. Should you have any questions, or need further guidance please do not hesitate to contact us. Sincerely, Norfolk Ram Group,LLC n B. Meister, P.E. Mark S. Bartlett, P.E. Project Engineer President i Enclosures Cc: Cohasset Board of Water Commissioners Steve May,Cohasset Water Department David Farrag,Chairman,Cohasset Conservation Commission i i _ - � , �,•I - � � �' � Jigg 1 i , I� �I 'A R IW i 1 - I I aQ J= O - R � ao , 1 \ _ Est 1 CH180y J 1. Cr - � • it "_ •t+--r""- •f In�• l A r� �. �y. ;. � �,�•.� • '_fit �� � /�� i"-i Y - rQ7' t � 4 LU 1-4 12s, N<� g Nil ® e �ld�y C9 ozo A%u LL fm L's � b � 1-7 s =� 3,i Y,e• ••r K� Mgr ! •Yi 6 1S o � \ I f c t ` A ��euir e�rs re�ra,s�a„�ozam��t�+,a ro�sxa rczrso wo MIM Adams, MA 01220 August 28, 2015 Ms. Brenda Douglas Woodard Curran Town of Cohasset Commissioners Town Manager 339 King St. Cohasset, MA 02025 Subject: Holland Company payment request on incorrect invoices Ladies and Gentlemen, We recently discovered a major mistake on our invoices being sent to the town of Cohasset for the past 3 1/2 years. Holland Company has been the supplier of the chemicals used at the water plant for the past 25 years. For the majority of that time, there were no mistakes. Unfortunately our invoice system was applying the wrong billing calculations on every invoice that we had sent to you since 2012. I will be better able to explain the "how did this happen" when we are able to meet and review. Essentially, our invoice system was applying a dry price per pound volume conversion to the amount shipped and then applying the wet pound price. The end result is that every one of the previous 27 invoices we sent to you were under-billed by 65% or on average, $4800.00 each. The error was recently found and is now fixed. The total amount that has been under-billed and is now due to Holland Company is $114,626.00. We are now faced with a difficult task of figuring out how to make things financially correct going forward. We have the annual price bid amounts that were approved by Cohasset. These were the prices quoted in the Eastern MA chemical cooperative bids each year. We know the amount delivered each time and we have hard copies of every invoice mailed out. Holland Company recognizes that this large dollar amount must be reconciled by the town and we are willing to work with you to set up some type of re-payment plan. We also know that re-payment from invoices covered in previous fiscal years will cause some difficulty. We would understand the same is the scenario was reversed and Cohasset had over paid us and then requested reimbursement for such at a later date. I would like to meet with the town Manager and the water commissioners and anyone else who would be involved with this situation to answer any questions. I understand that there is a meeting coming up in the next two weeks and I can attend. Please let me know when and where and certainly I am available to answer any questions you have now prior to our getting together. We regret this error and we understand the financial implications but we also know that the town of Cohasset had contracted with Holland Company to supply the products at an agreed upon bid price. Our product and service have been excellent all these years. We messed up the billing and now need your help to fix it. Sincerely, Patwlc'e AlB--k Patrick Burke Manager Holland Company 800-639-9602 pat.burkegho llandcompany.com emailed to Brenda Douglas at bdou ig_asgwoodardcurran.com Cohasset Invoices - 2012 to Present I Invoice Gallons Dollars Should be Invoice date number Shipped Invoiced Bid Price I Units I dollars Difference I January 18, 2012 79034 4,008 $ 2,798.59 $ 0.432 per dry lb. $ 6,363.10 $ (3,564.51) April 20, 2012 80154 3,985 $ 2,782.53 $ 6,326.59 $ (3,544.06) June 29, 2012 81187 4,000 $ 2,793.00 $ 6,350.40 $ (3,557.40) August 7, 2012 81887 4,000 $ 2,381.40 $ 0.474 per dry lb. $ 6,967.80 $ (4,586.40) September 26, 2012 82707 4,119 $ 2,452.25 $ 7,175.09 $ (4,722.84) December 19, 2012 83893 4,000 $ 2,381.40 $ 6,967.80 $ (4,586.40) February 21, 2013 84770 4,000 $ 2,381.40 $ 6,967.80 $ (4,586.40) May 8, 2013 85784 4,500 $ 2,679.08 $ 7,838.78 $ (5,159.70) June 27, 2013 86588 1,650 $ 982.33 $ 2,874.22 $ (1,891.89) July 8, 2013 86710 1,351 $ 804.32 $ 1.74 per gal $ 2,353.37 $ (1,549.05) July 16, 2013 86865 4,000 $ 2,440.20 $ 6,960.00 $ (4,519.80) August 6, 2013 87231 4,000 $ 2,440.20 $ 6,960.00 $ (4,519,80) September 10, 2013 87809 3,952 $ 2,411.15 $ 6,877.14 $ (4,465.99) October 8, 2013 88297 4,002 $ 2,441.42 $ 6,963.48 $ (4,522.06) November 14, 2013 88841 4,008 $ 2,445.08 $ 6,973.92 $ (4,528.84) January 23, 2014 89713 4,012 $ 2,447.52 $ 6,980.88 $ (4,533.36) April 16, 2014 90873 4,014 $ 2,448.74 $ 6,984.36 $ (4,535.62) June 6, 2014 91801 4,015 $ 2,449.35 $ 6,986.10 $ (4,536.75) June 30, 2014 92249 2,500 $ 1,525.13 $ 4,350.00 $ (2,824.87) July 22, 2014 92585 4,016 $ 2,449.96 $ 1.79 per gal $ 7,188.64 $ (4,738.68) August 13, 2014 93041 4,015 $ 2,449.35 $ 7,186.85 $ (4,737.50) September 9, 2014 93532 4,014 $ 2,448.74 $ 7,185.06 $ (4,736.32) October 7, 2014 94012 4,016 $ 2,449.96 $ 7,188.64 $ (4,738.68) December 11, 2014 95008 4,016 $ 2,449.96 $ 7,188.64 $ (4,738.68) February 12, 2015 95864 4,007 $ 2,444.47 $ 7,172.53 $ (4,728.06) April 30, 2015 97133 4,016 $ 2,449.96 $ 7,188.64 $ (4,738.68) June 22, 2015 98033 4,012 $ 2,447.52 $ 7,181.48 $ (4,733.96) July 28, 2015 98719 4,007 $ 5,766.07 $ 1.439 per gal $ 5,766.07 $ (0.00) August 24, 2015 99200 4,016 $ 5,779.02 $ 5,779.02 $ (0.00) $ 74,620.10 $ 189,246.40 $ (114,626.30) Cohasset Invoices 2009-2011 Invoice Gallons Price per Invoice date number Shipped Dollars Invoiced gallon January 15, 2009 63527 4,000 $ 7,092.75 $ 1.77 February 26, 2009 64035 4,000 $ 8,011.50 $ 2.00 April 17, 2009 64667 4,191 $ 8,394.05 $ 2.00 May 29, 2009 65253 4,001 $ 8,013.50 $ 2.00 July 2, 2009 65795 4,028 $ 8,067.58 $ 2.00 August 6, 2009 66352 4,020 $ 8,051.56 $ 2.00 August 31, 2009 66757 4,126 $ 8,263.86 $ 2.00 October 13, 2009 67377 4,040 $ 8,091.62 $ 2.00 November 24, 2009 67974 4,066 $ 8,143.69 $ 2.00 January 8, 2010 68527 4,001 $ 8,013.50 $ 2.00 March 9, 2010 69286 4,004 $ 8,019.51 $ 2.00 May 4, 2010 70057 4,007 $ 8,025.52 $ 2.00 June 15, 2010 70637 4,021 $ 8,053.56 $ 2.00 July 9, 2010 71069 3,970 $ 7,951.41 $ 2.00 August 10, 2010 71582 4,000 $ 8,011.50 $ 2.00 December 18, 2010 72861 4,002 $ 8,015.51 $ 2.00 February 7, 2011 74065 4,009 $ 8,029.53 $ 2.00 May 10, 2011 75358 4,007 $ 8,025.52 $ 2.00 June 23, 2011 76017 3,983 $ 7,977.45 $ 2.00 July 27, 2011 76510 4,015 $ 8,041.54 $ 2.00 September 2, 2011 77408 4,015 $ 8,041.54 $ 2.00 November 21, 2011 78310 4,187 $ 8,386.04 $ 2.00 I-1 f V W Ul m �I w to L 0 0 0 0 0 0 0 0 0 O O O O O O O O O O O O O O O O O O O O O O O O O O O M 000p o � L cod OOo • cow O ..9 O n N n -7 �O� • 3 O �lpe r+ 0 CID vj- L 1O r�0 HollandC O M P A N Y I N C . 153 HOWLAND AVENUE ADAMS, MA 01 220-1 1 99 �J 1. (TEL.) 413 743-1292 (FAX) 413 743-1298 December 1, 2011 Mr. Norm Lavigne American Water Services Cohasset Water Plant 339 King Street Cohasset, MA 02025 Dear Norm, Due to the recent, significant increase in the cost of a primary raw material, Holland Company will be increasing prices for Polyaluminum Chloride and Aluminum Chloride products. Prices for hydrochloric acid have risen greatly due to increased demand and reduced supply. This nationwide shortage is expected to continue for the foreseeable future. Holland Company has taken steps to secure adequate supplies and will continue to meet your needs for quality products and timely deliveries. Effective December 15, 2011, or as contract terms allow, your price will be $0.19 per pound for 4500 gallon minimum shipments of PC H-180. We appreciate your good business and will continue to work to keep product supply secure and costs under control. Sincerely, ' Patrick W. Burke Holland Company, Inc. PWB/blm OFFICE OF THE TOWN MANAGER Christopher G. Senior COHASSET TOWN HALL {_ -~,»q TOWN MANAGER 41 HIGHLAND AVENUE o EMAIL:csenior(&cohassetma.org COHASSET,MA 02025 ' o -` -r OFFICE:781-383-4105 x 109 cn,sscT FAX: 781-383-0228 Date: August 31, 2015 To: All Departments, Boards, Commissions & Committees From: Christopher G. Senior, Town Manager Re: 2015 Special Town Meeting Schedule The following are key dates for the 2015 Special Town Meeting: • August 31, 2015 —Release STM Schedule • September 8, 2015- Selectmen Open Warrant • September 15, 2015 —Internal Deadline for submission of draft articles • September 15, 2015 -Deadline for submission of Citizen's petitions • September 16—September 25, 2015 —Committee review of proposed articles • September 29/October 6, 2015 - Selectmen finalize warrant • October 7, 2015 —Warrant goes to print • October 19, 2015 —Warrant must be posted • October 19, 2015- Warrant must be in homes • October 26, 2015- Last day to register for STM • November 2, 2015 —Special Town Meeting <ssamigcohassetma.org>, "Carroll, Ted" <TCarroll@CohassetMA.orra>, "Connors, Tracey" <TConnorsgCohassetMA.org>, "Fountain, Vincent" <vfountainegcohassetma.org> Sent: September 8, 2015 6:15 PM Subject: 2015 Special Town Meeting Schedule Good Afternoon, Attached is the 2015 Special Town Meeting schedule. Boards & Committee Chairs-Please pass along to members. Department Heads-Please pass along to your colleagues. Please be advised that the Massachusetts Attorney General has determined that email is a public record unless the content of the email falls with one of the stated exemptions under the Massachusetts Public Records Laws. IMPORTANT NOTICE: This e-mail message is intended to be received only by persons entitled to receive the confidential information it may contain. E-mail messages may contain information that is confidential and legally privileged. Please do not read, copy, forward, or store this message unless you are an intended recipient. If you have received this message in error, please forward it to the sender and delete it completely from your computer system. Brenda Douglas From: lee198@verizon.net Sent: Tuesday, September 08, 2015 11:10 PM To: Rolf Gjesteby;John Steinmetz; Brenda Douglas; Carl Hillstrom;Joe Geary; Paul Roux Subject: Fwd: 2015 Special Town Meeting Schedule Attachments: STM 2015 Schedule (Final).pdf Looks like we need to have a draft article in two days before our meeting. As a place holder draft suggestion - "To transfer $129K from our capital account for the following capital projects To transfer $200K from FY2015 retained earnings into FY2016 Operating Budget for unanticipated increases in the cost of chemicals and " Blanks to be filled in and language and amounts adjusted at our meeting on the 17th. May also need to ask STM to pay the $141K for underbilling from the Hollande Company mistake in billings for the last 2 1/2 years depending on the results of our meeting. Any thoughts please transmit to Brenda. Thank You. Sent from my B1ackBerry® PlayBookTM www.blackberry.com From: "Connors, Tracey" <TConnorsgCohassetMA.org> To: "Cataldo, Barbara" <bcataldogcohassetkl2.org>, "DeGennaro, Dave" <DDeGennaro(a,CohassetKl2.org>, "'pjpescatore@gmail.com"' <pjpescatoregamail.com>, "Patrick Kennedy" <pkennedy@bulkley.com>, "'btb.cohsewer@gmail.com"' <btb.cohsewer(a,gmail.com>, "'lee I98@verizon.net"' <lee198(a)verizon.net>, "'clarkbrewer@comcast.net"' <clarkbrewer2comcast.net>, "'samwakeman@aol.com"' <samwakeman@aol.com>, "Shaun Selha(sselha(iDslinc.com)" <sselha(a)slinc.com>, "'daniel.evans@ropesgray.com"' <daniel.evans@ropesgray.com>, "Bonetti, Russell" <rbonetti ,cohassetma.org>, "'b2wsmca@juno.com"' <b2wsmca@*uno.com>, "'pkierce@atctechnologiesinc.com"' <pkierce(a,atctechnoloaiesinc.com>, "'woodychittick@gmail.com"' <woodychittick(&gmail.com>, "Geso, Angela" <ageso@cohassetma.org>, "Anderson, Beth" <BAnderson@CohassetMA.org>, "Joyce, Brian" <bioyce@cohassetma.org>, "St. Pierre, Carol" <CStPierreACohassetMA.ora>, "Senior, Christopher" <CSenior(&cohassetma.org>, "Hindley, Diane" <DHindley(a,CohassetMA.org>, "Warner, Ellen" <EWarner2CohassetMA.org>, "Lyster, Ian" <IL serr(a),cohassetma.org>, "Henderson, Jane" <JHenderson a CohassetMA.org>, "Oram, Jennifer" <JOramgCohassetMA.org>, "Recreation Department" <recreationkcohassetma.org>, "Pilczak, Jo-Ann" <JPilczak@CohassetMA.org>, "Crowell, Karen" <KCrowellacohassetma.org>, "Litchfield, Linda" <LLitchfield(a)CohassetMA.or >, "Kelly, Mark" <MKellygCohassetK12.org>, "Gallagher, Mary" <MGallaghera,CohassetMA.org>, "Goodwin, Mary" <MGoodwin@CohassetMA.org>, "Quill, Mary" <MQuill(a-)CohassetMA.org>, "O'Kane, Patricia" <POKane2cohassetma.org>, "Linhares, Paula" <PLinhares(a)cohassetma.org>, "Egan, Robert" <REgan(a,CohassetMA.org>, "Ron Menard" <rmenard(a.cohassetma.oru>, "Parnell, Sandra" <SParnell(a),CohassetMA.org>. "Sarni. Susan" Water Commission Draft Town Meeting Articles 1. To transfer $129K from our Capital Stabilization account for capital projects: Explanation: The following 2 projects are planned to be completed during this Fiscal Year $49k for Polymer system capital upgrades, $80k for Filter Media Change Order 2. To transfer $200K from FY2015 retained earnings into FY2016 Operating Budget. Explanation: We are planning on spending $110k for a Caustic Conversion in one of our chemical systems, $35k for the lower roof repair, $15k for Ellms Meadow Insulation for year round operation and need to add $40K to our chemical budget due to unanticipated increased chemical costs for PACI for FY 16 which we received notification of in the July 2015 billing. q� a- 'qJJ' il �W 5 Ntc J, �) 3. To pay $ 114,626.30 for underbilling mistakes from the Holland Company for the last 2 1/2 years. Explanation. The chemical supplier notified CWD in August 2015 that due to a computer glitch in their company, they have underbilled us $114,626.30 during the period Jan 18, 2012 through June 22, 2015. They are seeking to have CWD recompense them for their error. Ao"� � l -- � Date:August 28, 2015 R a To; Mr. Robert Silvia, Fire Chief Mr. Robin Lawrence, Chair of the Board of Health Ms. Susan Sarni, Director of Public Health Mr. Woodworth Chittick, Chair of the ZBA Mr. Robert Egan, Building Inspector Mrs. Leanora Jenkins, Chair of the Water Commission Mr. Patrick Kennedy, Chair of the Conservation Commission Mr. Paul Shea, Conservation Agent Mr. Chris Senior, Town Manager Subject: Request for Enforcement and Compliance at 90 Doane Street We are neighbors and abutters to 90 Doane Street, Cohasset, MA. This letter serves as notice to the Town of Cohasset of the illegal presence of a multi-family and/or lodging/boarding house at said premises. This illegal conduct not only is a detriment to the quiet, single-family residential character of the neighborhood; but it also poses a threat to the health and safety of the residents of the dwelling. In addition, the failure of the primary tenant, Larry Ash, to secure the appropriate licenses and permits from the Town of Cohasset, poses a threat to the public health and the environment, as the property lies within a nitrogen sensitive water protection area of the Aaron River. First,we request enforcement of all fire safety codes and regulations, including but not limited to those requiring smoke and heat detectors and sufficient egress in the event of fire. This is an overcrowded dwelling never intended to house so many people. The town,through it's Fire Department, has an obligation to inspect the premises to determine what spaces are being used for sleeping accommodations, whether they are equipped with smoke and heat detectors, and whether, in the event of fire, there is a sufficient means of egress from these sleeping areas. This dwelling uses wood burring as its primary source of heat so this is a real and serious concern. Next,we request enforcement of all applicable building and zoning codes regarding the operation of a multi-family/lodging/boarding house. The detrimental effect to the neighborhood from this illegal and overcrowded dwelling is evidenced by the noise, congestion and transiency of the residents. There are numerous vehicles, cars motorcycles and pick up trucks parking everywhere including the front and back yards. In addition, there is visible buckling of the right support post supporting the porch roof. This is a serious state of disrepair given the potential for collapse is present, especially, given the fact that this past winter posed a threat to the viability of even much newer structures. We also request enforcement of all applicable health and water protection codes and regulations, including compliance with Title V. The large number of adults living at this location has substantially changed as of March 2015 and it places an unreasonable burden on the sewage disposal system, which at present is a cesspool. According to BOH minutes dated August 5, 2014, renting portions of this dwelling was not approved. Additionally, Title V requires cesspools to be replaced when they are located extremely close to public water supplies, or otherwise fail to protect or pose a threat to public health, safety or the environment.As this cesspool lies within 400 feet of the high water mark of the Aaron River, defined by the Board of Health in it's regulations as a Nitrogen Sensitive Area (15.215) the Town should, at a minimum, require its inspection. It is our understanding that this cesspool would need to be upgraded to a compliant system prior to the increase in flow due to the renting of rooms and/or portions of the house. Failure of this sewage disposal system poses a threat to the town's drinking water supplied via the Aaron River. We respectfully request that the Town of Cohasset through its Fire Chief, Board of Health and Zoning Enforcement Department re.-pond to each individual issue. The rules and regulations of the Town are there to protect us all, the neighbors who seek to have the single family character of our street restored, the renters of the dwelling who are entitled to a safe and legal structure, and the residents of the town who drink the water. Sincerely �/.'/ /ohn &Adrienne MacCarthy Brenda Douglas From: Litchfield, Linda <LLitchfield@CohassetMA.org> Sent: Monday, August 31, 2015 9:04 AM To: Brenda Douglas Subject: FW: Order Confirmation From: Mark L Kupsc [mailto:mkupsc@gmail.com] Sent:Saturday, August 22, 2015 12:35 PM To: Litchfield, Linda Subject: Re: Order Confirmation To Whom It May Concern: I am not paying a "capital recovery charge" of$187.00 on my current bill or any bills in the future. Mass state law only allows utiltity companies to charge for services provided. My account number is 3304. Please remove these charges form my bill. Thank you, Mark L. Kupsc On Saturday, August 22, 2015, <llitchfield(2cohassetma.org> wrote: Town of Cohasset NOTE: When paying by ACH (Checking) it will take two business days for the payment to be debited from your bank account. Your account number is not verified until this payment is presented to your bank. They have the right to return this payment if unable to process this transaction against your account. Payment Request Date: 8/22/2015 Confirmation Number: 201508224983112 Your request for payment(s) of$2,656.38 has been received and is subject to approval by your financial institution. Account Information Payment Information Name: Mark Kupsc Payment Type: ACH Address: 34 Arrowood St Payer Name: Mark Kupsc City: Cohasset Account#: *****2749 State: MA Routing#: *****0138 Zip Code: 02025 Email: mkupsc(a�mail.com Transaction Information Transaction Quantity Amount Fee Payment Type Water/Sewer 1 $2,656.13 $0.25 ACH Account Number: 3304 Fiscal Tax Year: 2016 Name: KUPSC, DAVID Total: $2,656.38 Please be advised that the Massachusetts Attorney General has determined that email is a public record unless the content of the email falls with one of the stated exemptions under the Massachusetts Public Records Laws. IMPORTANT NOTICE: This e-mail message is intended to be received only by persons entitled to receive the confidential information it may contain. E-mail messages may contain information that is confidential and legally privileged. Please do not read, copy, forward, or store this message unless you are an intended recipient. If you have received this message in error,please forward it to the sender and delete it completely from your computer system. Town of Cohasset Water Enterprise Fund Revenue Actual to Prior Year Two Months Ending August 31st Object Description Fiscal Year 2016 Fiscal Year 2015 Inc/(Dec) 4140 TAX LIENS REDEEMED - 4,222.23 (4,222.23) -100.0% 4170 PENALTIES AND INTEREST 5,271.81 4,891.35 380.46 7.8% 4210 USAGE CHARGES 771,898.33 719,330.13 52,568.20 7.3% 4215 SALE OF WATER 29,615.37 49,640.08 (20,024.71) -40.3% 4220 OTHER CHARGES - - - - 4230 WATER LIENS ADDED TO TAXES 5,034.73 2,358.80 2,675.93 113.4% 4320 FEES 77,099.99 13,345.00 63,754.99 477.7% 4360 RENTALS 6,071.12 3,708.00 2,363.12 63.7% 4840 MISCELLANEOUS REVENUE - - - - 4930 OTHER FINANCING SOURCES - - - - 4970 INTERFUND TRANSFERS - - - - Total $ 894,991.35 $ 797,495.59 $ 97,495.76 12.2% c '; 00 M N oo n O ' O O 00 .-4 O L!1 � > 0i M Q Q it U > O N Ln 00 N �* Ln O 0 w 4T r� tm cr W In O ct O O n N O Ln . ui M M O o0 N N M -zl' Ln 1.0 00 M 0 d' d' > d' LO Ln N Ln N Lr 14' Lry Li � 1-40000 14 M N ICZII in Y () 0 O o 0 0 0 0 0 b 0 0 0 0 0 0 00 0 Lri r1 o v 4r o o v+ M O o 00 m Lo 00 o m o o � r, m N M � Y H O co d; 1p O Ln O :� .-4 Ln r- oo w N Om1 O m n Ol o N Ln 01 r- 00 O N N N 01 w N Ln �t —i-I M O Ln 01 N * -4 N —1 m r 1 cn Lr 0 N ri 00)j M Ln -O 00 Y cn Ln rN-1 CO O r, O M � O O . 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DEP number: DEP 34-0979 Work requested: eradication of invasive species C ,pproval date: October 17,2008 Order of Conditions Recording Date: April 13,2012; Original Expiration Date: October 17,2011 Permit Extension Act Expiration Date: October 17,2015 A Certificate of Compliance is required to complete this project and ensure that there are no outstanding Conservation items recorded against your deed. A Certificate of Compliance releases the Order of Conditions from your deed and, once a copy of the recording information is received by this office,the file will be closed. Instructions for obtaining a Certificate of Compliance are available using this link: http://www.hin hg am- ma.gov/conservation/documents/Application Checklist COC.pdf. You may apply for a COC at your earliest convenience. If you need to request an extension for this project,please submit the request in writing to the Hingham Conservation Commission by letter or email thirty days prior to the expiration date. Please call me at the Conservation Office(781-741-1445) if you have questions regarding the process of completing your project. Sipjcerely, C Cathy M Donald Office A inistrator WOODARD Monthly &CURRAN _ 5 • �Y k� REPORT _ ■ a b, 'g' Massachusetts Water Department August 2015 - - r: E� p r+e��� •�` v �. corinss;�T September • wnnd;;rdr.i lrr;;n rnm aZ WOODARD &CURRAN TABLE OF CONTENTS SECTION PAGE NO. ExecutiveSummary.....................................................................................................................................ES-1 1 OPERATIONS..........................................................................................................................................1.1 1.1 Events Impacting Operations..............................................................................................................1-1 1.2 Permit Compliance...............................................................................................................................1-1 1.3 Flows.....................................................................................................................................................1-1 1.4 Chemical Usage and Compliance Monitoring....................................................................................1-2 1.5 Sludge Generation...............................................................................................................................1-3 1.6 Water Quality........................................................................................................................................1-3 1.7 Emergency&Service Calls.................................................................................................................1-3 1.8 Power Outages.....................................................................................................................................1-3 1.9 Staff Callouts........................................................................................................................................1-4 1.10 Plant Downtime....................................................................................................................................1-4 1.11 Maintenance.........................................................................................................................................1-4 1.12 Repairs..................................................................................................................................................1-5 1.13 Housekeeping.......................................................................................................................................1-5 2 PROJECT MANAGEMENT AND ADMINISTRATION...........................................................................2.1 2.1 System Improvements.........................................................................................................................2-1 2.2 Staffing&Training................................................................................................................................2-2 2.3 Corporate Support................................................................................................................................2-2 3 OTHER......................................................................................................................................................3-1 3.1 Route 3A Booster station&linden pond......................................................................... 3.2 TTHM&HAA5 Distribution Sampling Results...............................................3-1 a 'r WOODARD &CURRAN EXECUTIVE SUMMARY Plant operations were fairly normal for the month of August with raw water quality consistent with previous_years. Organics and water temperature usually peak during August, this year being no exception. Inconsistent lime feed did not plague us this month as it did during July but this is not to say it ran problem free as we did experience a few bumps along the way. Filter run times were less than average but normal for this time of year considering the high organics, warm water, and elevated iron and manganese. Pond weeds are heave this year and did cause some operational problems when the floating barrier was pushed against the intake bar screens. Plant performance/TOC removal was at 55%for the month. Adequate ground water level continued to allow the use of the Ellms Meadow Well-field on a 24/7 basis for the entire month of August. On an annual basis this Well-field is capable of providing 15% of the Town's water supply. As with last month we have not received a draft of the new discharge permit that EPA will be issuing. This permit will limit the amount of aluminum in the residuals supernatant that we discharge from the lagoons back into Lily Pond. And again we have not received any word on the new Water Management Permit that DEP will be issuing. Under the new permit we will be required to meet a residential per capita usage of 65 gallons/day and an unaccounted for water of 10%. We will also be required to institute more stringent outdoor water-use restrictions. DEP had originally scheduled issuance of the new permit for August 2015. Precipitation for the month of August was a considerably below normal at 2.33". Normal is 4.22". At the time of this writing: Lily Pond is at 58%capacity(elevation 42.50),approximately 6"lower than last year. Aaron Reservoir is at 71% capacity (elevation 61.75), approximately 2' higher than last year. Cohasset,Massachusetts�Water Department ES-1 Woodard&Curran August 2015 MOR WOODARD &CURRAN 1 OPERATIONS 1.1 EVENTS IMPACTING OPERATIONS Except for some relatively minor problems with the lime feed system Plant operations were normal for the month. 1.2 PERMIT COMPLIANCE There were no drinking water quality violations in August. 1.3 FLOWS For the month of August the Treatment Facility, together with the Ellms Meadow Well-Field, produced an average of 1,176,500 GPD of finished water, with a total month production of 36.471 Million Gallons. 2014 Total (MG) Average 1 t January 16.850 0.554 January 17.384 0.561 February 14.459 0.516 February 16.122 0.576 March 16.607 0.536 March 17.764 0.573 April 17.232 0.574 April 16.272 0.542 May 23.553 0.760 Mav 29.369 0.947 June 35.690 1.190 June 30.809 1.027 July 35.173 1.135 July 36.385 1.174 (+3.4%) August 33.161 1.070 August 36.471 1.176 (+9.90/.) September 30.049 1.002 September October 19.291 0.622 October November 15.835 0.528 November December 17.428 0.562 December Cohasset,Massachusetts I Water Department 1-1 Woodard&Curran ,a WOODARD &CURRAN 1.4 Chemical Usage and Compliance Monitoring Monthly chemical addition and compliance monitoring reports for the month of August were submitted to the Mass DEP on September 9, 2015. The monthly fluoride reports to the Mass DPH were also submitted on September 9`E'. monthChemical Usage for the of August Pre-chlorination 458.5#/month 14.8#/day Post-chlorination 356.7#month 11.5#/day Post-chlorination, Ellms Meadow 166.6#/month 5.4#/day Calcium Hydroxide(Lime)(Process) 522.0#/month 16.8#lday Calcium Hydroxide (Lime) 373.7#/month 12.1#/day Poly Aluminum Chloride 47,756.5#/month 1,540.5#/day Ferric Chloride 2,778.4#/month 89.6#/day Polymer 61.5#/month 2.0#/day Sodium Permanganate 2,612.3#/month 84.3#/day Sodium Fluoride 300#/month Sodium Fluoride, Ellms Meadow 50#/month Sodium Hexametaphosphate 1,798.4#/month 58.0#/day Sodium Hexametaphosphate, Ellms Meadow 1,390.4#/month 44.9#/day NOTE:TOC removal for the month of August was at 55% Cohasset, Massachusetts I Water Department 1-2 Woodard&Curran AS WOODARD 4&CURRAN 1.5 SLUDGE GENERATION Normal sludge generation volumes were realized in August, about 20,700 gpd. January 16,800 GPD January 20,400 February 18,400 GPD February 16,700 March 18,400 GPD March 17,700 April 18,400 GPD April 11,700 May 21,000 GPD May 11,600 June 23,000 GPD June 19,900 July 34,000 GPD July 20,700 August 23,400 GPD August September 17,300 GPD September October 19,300 GPD October November 10,600 GPD November December 20,500 GPD December 1.6 WATER QUALITY There were 3 water quality complaints received during August. • August 20`h, 5 South Main Street, odor to the water probably due to lack of maintenance on point of use filter. • August 25`h, 100 Elm Street, discolored water, odor to the water. • August 27t', 58 Doane Street, musty odor to the water. 1.7 EMERGENCY&SERVICE CALLS There vas 1 Distribution System Staff call out for the month of August. • August 27`h, Distribution Operator worked late to oversee a valve replacement on Beach Street. 1.8 POWER OUTAGES There were no power outages during the month of August. Cohasset,Massachusetts I Water Department 1-3 Woodard&Curran WOODARD ti:CURRAN 1.9 STAFF CALLOUS The month of August held 23 Plant Operations callouts. • August Is% 10`h,l lth, 14th, 15`h, 16`h, 17`h, 18`h, 20`h, 21s`, 28`h, 30`h, and 31'`, Plant Operator worked late due to high demand. • August I". Operator called out to assist Arith repairs to 41 filter valve. • August 2na, 3ra 9", 18`h,and 21", Plant Operator worked due to employee vacation. • August 15`h, Plant Operator called out to assist with repairs to a malfunctioning valve. • August 215`, Plant Operator called out to assist with adjustments to the benthic barrier that had come loose. • August 20, Chief Operator called out to assist with manually backwashing a filter. Compressor motor for air scour failed. • August 31", Chief Operator worked late to replace motor for air scour compressor. 1.10 PLANT DOWNTIME There were no down time incidents at the Treatment Plant this month. 1.11 MAINTENANCE Maintenance performed during August included; • Processing lagoon sludge to the geo-bag. • Cleaning and calibrating the chlorine,pH, and fluoride probes on Treatment Plant analyzers. • Cleaning the lime slurry mixing tank, level probe, and all suction & discharge piping on a weekly and sometimes daily basis. • Dismantling and cleaning the drain pipe on the dehumidifier located in the chemical feed room. • On August 24`h, Aquatic Control reset the floating permeable weed barrier at the Plant intake that had broken loose and blocked the intake bar screen. Cohasset,AMassachusetts I Water Department 1-4 Woodard&Curran r ! DARD &CURRAN 1.12 REPAIRS The following repairs were completed in August. • On August 0 Woodard & Curran repaired the upstream water level probe at the Bound Brook Control Structure. This probe is critical to the automatic operation of weir gate that regulates the amount of water discharged to Bound Brook. • On August 24 Flowrite Valve Service was called in to repair Air Scour Valve 42 that had also failed last month. Parts had to be ordered. • On August 3 V High Voltage Electric was called in to troubleshoot the air scour system. A new compressor motor had to be ordered. 1.13 HOUSEKEEPING The service company Stephco continues to clean the management area of the treatment plant facility on a weekly basis. Additionally,daily cleaning takes place in the Laboratory, Operator's Office, Chemical, Pump,and Filtration Rooms. Cohasset,Massachusetts I Water Department 1-5 Woodard&Curran r� a WOODARD tiCURRAN 2 PROJECT MANAGEMENT AND ADMINISTRATION 2.1 SYSTEM IMPROVEMENTS The following is a listing of capital projects and maintenance items completed since July 1, 2012. Completed Items (since July 1,2012) • $l 7.9K--Filter backwash control valve actuators(3ea) replaced. • $2.1 K-Filter air wash control valve actuator(1 ea) replaced • $5.1K--Sedimentation Basin sludge valves(2ea)replaced. • $ 1.6K--Unprotected 480 Volt indoor power line replaced with one enclosed in appropriate conduit to include disconnect/breaker switch with appropriate"pigtail'connection for portable pump use. • $ 1.4M-Solar SRF Application received and ultimately refused due to SRF loan requirements and DEP required protocols. • $15K--Fluoride Grant Application. Approved in May, 2013 by MA DPH. Design July 2013, installation August 2013. • $48.6K--SCADA HW & SW upgrades complete to include Excel Reporter Compliance and WM911 programs complete with operator training. • $5+K—Chapter 6 MA DEP Compliance Audit. Reports on site at plant for Commission review. • $12K—Equipment and Controls Audit for unmanned operations gap identifiers. Reports on site for Commission review. • $ 1.6K—Rebuild of chlorine gas chlorinators, regulators and change over valve devices. Complete. • $ 3K—SCADA programming for back wash cycle event options as required by MA DEP, (i.e. head loss,turbidity,time in service). Complete • $2.2K-Fixed ladder for the Bear Hill water storage tank vault. Complete. • $3.1 K-Chemical piping modifications to bring to DEP and plumbing codes. Complete. • $17K—Engineering, specification, and VFD controls installation for RW pumps. Complete. • $11K—Window repair and replacement at Lily Pond Treatment Facility. Complete. • $62K-Aaron Reservoir 24"Low Level Outlet Valve Replacement. Complete. • $22K-Elms Meadow GWR 44og compliance. Complete. • $2.5K - SCADA programming for Lily Pond Emergency generator "ran/alarm" status. Complete. Cohasset,Massachusetts I Water Department 2-1 Woodard&Curran A� A, qqk WOODARD &CURRAN • 5.1K — Sedimentation mud valve and stem operator replacement. One valve was replaced in November, the other in December. Complete. • 49K — Mechanical and electrical upgrades to the Sodium Permanganate, Phosphate, and Ferric Chloride chemical storage and feed systems. Complete. • 95K — Sludge removal and offsite disposal, geo-bag replacement, and lagoon sludge transfer. Complete. • Leak detection of 100%of the system. Complete. • 113K—Bringing the Sludge Residuals Management in house. Complete. • 8.5K—Replacement of the 3 (ea)filter effluent turbidimeters. Complete. NOTE: There are other projects under consideration by the CWD. 2.2 STAFFING&TRAINING On August 27`h, all staff members attended our monthly safety meeting. The topic for the meeting was "Confined Space Inventory Review". 2.3 CORPORATE SUPPORT Woodard & Curran has contracted with the CWD for the initial engineering services for the conversion from hydrated lime to sodium hydroxide at the Water Treatment Plant. Woodard and Curran will be submitting the basis of design in the very new future. Cohasset,Massachusetts I Water Department 2-2 _ Woodard&Curran �a WOODARD &CURRAN 3 OTHER 3.1 ROUTE 3A BOOSTER STATION &LINDEN POND Flows through the Whitney Crossing Booster are periodically monitored and adjusted to maintain an even status between the amount we pump and the Linden Ponds usage. 3.2 TTHM&HAAS DISTRIBUTION SAMPLING RESULTS These samples are taken quarterly and the graphs below reflect samples results through the 2nd quarter of 2015 TTHM Location Samples 2014-15 90 --— -- ---- so -- 70 M- 60Ar -*-Deer Hill School 50 - 40 - - _ -f-Police Station 30 -- _ '� _ Whitehead Rd 20 ; --FBeachwood St. Jan-Mar Apr-Jun Jul-Sep Oct-Dec Jan-Mar Apr-Jun Jul-Sep _-------- HAAS Location Samples 2014-15 60.0 --- ------ -- ---- 50.0 — ----------__ _ 40•0 --*-Deer Hill School o 30.0 - -i-Police Station Whitehead Rd 20.0 - Beechwood St. 10.0 0.0 Jan-Mar Apr-Jun Jul-Sep Oct-Dec Jan-Mar Apr-Jun Jul-Sep Cohasset,Massachusetts I Water Department 3-1 Woodard&Curran Cohasset Water D E P A R T M E N T Commissioners - %� aw Cl7hZjtr w S?rw 19W Leonora C.Jenkins � COYfA55ET oh,N t��a RolfN. Gjesteby John W. Steinmetz BOARD OF WATER COMMISSIONERS Wednesday, October 7,2015 9:30 AM 339 King Street—Treatment Plant AGENDA 9:30—9:45 8 James Lane 9:45 — l 0:00 Holland Company 10:00— 10:30 Woodard & Curran MOR • Weeds & Silt Removal • Insulation of Piping @ Ellms Meadow • Lime Conversion • Permit Extension • Wellfield& Water Supply • Order of Conditions Lily Pond 10:30— 10:45 Public Comment 10:45 — 11:00 Finance/Town Meeting 11:00-11:15 Commission Comments Topics not reasonably anticipated by the chair 48 hours in advance of the meeting Discussions during meetings should always be courteous and respectful and, should be confined to the subject under consideration. Statements and questions should be directed to the chair, who will ask the appropriate person(s) to respond. This meeting will be recorded as an official record. If you wish to record the meeting in any manner,you must advise the chair prior to the start of the meeting. Comments and copies of documents used in a presentation must be provided to the Water Board staff as part of the official record. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781)383-0057 Fax: (781) 383-2906 www.cohassetwater.org Cohasset Water v D E P A R T M E N T Commissioners ° ���^-�""''�• v S C� ff#U SWW 11W Leonora C. Jenkins a orwsstr Rolf N. Gjesteby p�N - ►'110 John W. Steinmetz Minutes of the Cohasset Board of Water Commissioners 339 King Street— Water Treatment Plant October 7, 2015 @ 9:30 am Members Present: Leonora Jenkins, Chairman Rolf Gjesteby, Vice-Chairman John Steinmetz, Clerk Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom, Joe Geary, Brian Joyce, Susan Sarni, Dr. Robin Lawrence Motion made by Lee to call the meeting to order at 9:30 2nd by John. 8 James Lane Lee reviewed that the project be looped and that there be no blasting. There is a meeting tonight with the Planning board. Rolf said it was to withdraw the existing permit only. Lee postponed the rest of the conversation until Brian Joyce joined the meeting. Lee introduced Dr. Robin Lawrence and Susan Sarni. Then she introduced the board and W&C employees. Robin told everyone that he is the new Chairman of the Board of Health. He then introduced Susan as the new Health Agent. Susan has worked for Hingham for the past 5 years. She stated that there have been a lot of septic repairs made in the town. She stated that she has had a lot of the requests for wells in town. She does food inspections, drug awareness and Emergency Management. Robin said that their board consists of 3 members. His background is he is a dentist. He has worked at the state level in RI. He has been on board since 1999. Rolf questioned about what was going on at 90 Doane Street. Susan said she went to the home and inspected the septic system and found that it was not overflowing and there was no impact or concern. Susan then wanted to talk to the board about the requests she has for potable well. She currently has 3 on her desk right now for Mohawk Way. The Barry's and the Schwandt's are requesting wells. Brenda explained why the Barry's needed a well, but that the Schwandt's were going to connect to town water and had already paid the $7500 connection fee. Susan stated there was another one that was currently on town water that wanted to dig a well as well. Susan said she would reach out to Brenda about the applications. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Lee raised the concern of someone on Doane Street raising chickens. Susan said that there are regulations on Roosters but with chickens you need to be raising 12 or 13 for it to warrant a permit. Susan wrote a recommendation to the Sewer Dept. and she addressed the Beechwood area in regards to having town sewer put in. Then there was a discussion about the geese. Lee said that Chris Senior had a great idea about the eggs. Susan said they tried to handle the eggs the same way Chris suggested but as soon as it rained it washed away what was put on the eggs. She stated that it was a very costly and time consuming project. John asked if the Susan new about a horse at 153 Sohier Street. Susan said she was just made aware when she did a site visit. Susan said there are permits that are needed to have a horse on a property. Lee thanked them for coming by. Brian then joined the meeting. There was a discussion about town meeting. John asked if anyone had reached out to legal counsel about Holland Company. They voted on article 2 which had a separate session and they voted to remove the $114,000. It has been removed as an article on the warrant but it can be mentioned at town meeting. Brian said that everyone felt that until all the information is taken in that it should not be on the warrant. Carl asked Brian if he received any plans for the 8 James Lane Project. He said that he had not. The only thing that had been received is the letter stating that they would loop and not blast. Carl said that there are 3 homes which will need to be tied into the new main and also that the old main will need to be abandoned and capped. Carl had a map which he received in August with their plan. Carl said that he is not sure which plan that the developers are working from the one in August or the 2014 plan. Carl showed Brian that one plan shows the main coming in, but no paved apron and the other has a paved apron and the hydrant has been moved. Carl said it looks like they will be using the area for parking. Brian will send Clark Brewer an e-mail today before the meeting tonight. Carl said he is assuming that the road will be patched. Brian said they cannot ask for berm to berm. Another item Carl pointed out was that the developers plan shows an 8" water main on Pleasant Street when in fact it's a 12". Carl said there are 12"valves there and it may not be necessary for them to cut in the 12"valve which is very costly. This could save them a lot of money and possibly get back some of the fees. Lee asked if the test holes had been done yet. Brian said that the only correspondence received was the letter that the board got. Lee wanted to know the status of the National Grid gas project. Brian said 1000 feet had been done and they have 2500' to put in. S. Main from Red Lion to community center is done. Elm Street and Brook Street are being worked on now. Jason Road will be done during the day. Then Ripley to the Post office is still pending. They lay the main then they have to go back down the street to connect the services. So it will look like they are going thru twice. Brian informed the board that Pleasant Street, King St., and Lamberts Lane are slated to be paved this fall. Brian explained that they have a consortium with other communities so he is not sure of the exact timeline. Brian is expecting them to be in before the end of the season. Brian said the new procurement officer Susan Bruce can be used if there are any questions on purchasing. She was the CPO for Chelsea for over 13 years. She is a paralegal, she has great experience. There is a new person for permitting as well. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Carl asked is Brian had looked into the DEP grant which is due on the 181h. The project would be an 80/20 project planned and funded. Lee gave Brian a copy of the 5 year plan which was in the town report. Carl said that some of the things listed on the 5 year plan are currently coming out of the general fund. Brian will plug info into 10 year plan and send to Carl who will populate the rest of the 10 year plan on behalf of the board. Carl said for this year it is a moot point but going forward once it's in place then it would be possible to go forward with requesting the DEP grant. Lee wanted to know if it was worth trying to get the meter grant. Brian will look into that and requested that I get him the information about how much has been budgeted for this year for meters. Woodard & Curran Weeds & Silt Removal—Carl found a firm out of Vermont but has not heard back from the firm yet. Lee asked if another Conservation Commission Order of Conditions would have to be filed. Carl and I stated probably. Lee asked when benthic barrier will be removed, Carl said the company would be back to remove next week. Ellms Meadow Insulation&Piping—Carl has an estimate on labor of$8,250 but no estimate has been received for the insulation. Lime Conversion—DEP said that they would respond in 30-90 days. Joe stated that they are now requesting for more information to be filled out by an engineer. Lee asked what kind of questions. Joe said that it was a lot of questions about current chemicals, containment etc. Lee asked aren't they in place already, Joe & Carl said yes. Permit Extension-"Water Management Act" - Carl sent the board a letter stating the permit will not be issued until spring of next year. They have extended the current withdrawal permit. Until we get the new permit nothing changes. Lee asked if we were above the 65 gallons per day. Carl said it was a little higher than that. Wellfields & Water Supply—The well went down to 8' so the wellfield was off for 8-10 days after the rain the wellfield is back online. If running in the winter, full time, it would compensate for 20-25% of the monthly usage. This would save overall between sludge & chemicals. The lime conversion would cause less sludge. The silt in the pond is a very big issue. Possible silt removal from the pond Carl will look more into. Carl informed the board that that the Aquatic divers said that we have no algae problem which is good. Joe said that there are some algae's that clog up filters, and cause taste and odor problems. There was a discussion about the cleanup at Wompatuck. It was suggested that maybe the Boy Scouts could help out in the future. Carl informed the board that he had received a call from the DEP. Mr. Morin of 80 Aaron River Road complained to DEP about the fence abutting his property. Carl spoke to owner who wanted to fix the fence himself. He would like to put up a 4' high black fence. John suggested having criteria which would have to be met in order for a homeowner to replace the fence. John suggested having the homeowner come to a meeting with what they are proposing. The board is going to go by the home to view the fence. I will contact the homeowner to give the board permission to go onto the property to check out. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org John suggested having a short meeting prior to town meeting. Lee & Rolf thought that it would not be necessary since they only had 2 articles which both involved taking of Water Department monies. Commission Comments Lee said that Karen Quigley has resigned her position with the Selectmen. She asked that if someone was to resign please notify the board members first. John made a motion to approve the September 17, 2015 meeting notes 2nd by Rolf, all in favor. Next meeting is scheduled for November 12t" @ 9:30am Lee will put together an agenda. Motion made by Lee to adjourn at 11:10, this was 2nd by John all in favor. Respectfully Submitted, Brenda Douglas, Recording Secretary Approved By: Date: Jo Steinmetz, Clerk hasset Board of Water Commi o ers 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org SIGN IN SHEET October 7, 2015 NAME ADDRESS _ Cohnsset Water D E P A R T M E N T Commissioners Leonora C. Jenkins �oHA$s G ►�n; Siycce 1950 Ro1fN. Gjesteby John W. Steinmetz Minutes of the Cohasset Board of Water Commissioners 339 King Street— Water Treatment Plant October 7, 2015 @ 9:30 am Draft Members Present: Leonora Jenkins, Chairman Rolf Gjesteby, Vice-Chairman John Steinmetz, Clerk Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom, Joe Geary, Brian Joyce, Susan Sarni, Dr. Robin Lawrence Motion made by Lee to call the meeting to order at 9:30 2nd by John. 8 James Lane Lee reviewed that the project be looped and that there be no blasting. There is a meeting tonight with the Planning board. Rolf said it was to withdraw the existing permit only. Lee postponed the rest of the conversation until Brian Joyce joined the meeting. Lee introduced Dr. Robin Lawrence and Susan Sarni. Then she introduced the board and W&C employees. Robin told everyone that he is the new Chairman of the Board of Health. He then introduced Susan as the new Health Agent. Susan has worked for Hingham for the past 5 years. She stated that there have been a lot of septic repairs made in the town. She stated that she has had a lot of the requests for wells in town. She does food inspections, drug awareness and Emergency Management. Robin said that their board consists of 3 members. His background is he is a dentist. He has worked at the state level in RI. He has been on board since 1999. Rolf questioned about what was going on at 90 Doane Street. Susan said she went to the home and inspected the septic system and found that it was not overflowing and there was no impact or concern. Susan then wanted to talk to the board about the requests she has for potable well. She currently has 3 on her desk right now for Mohawk Way. The Barry's and the Schwandt's are requesting wells. Brenda explained why the Barry's needed a well, but that the Schwandt's were going to connect to town water and had already paid the $7500 connection fee. Susan stated there was another one that was currently on town water that wanted to dig a well as well. Susan said she would reach out to Brenda about the applications. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Lee raised the concern of someone on Doane Street raising chickens. Susan said that there are regulations on Roosters but with chickens you need to be raising 12 or 13 for it to warrant a permit. Susan wrote a recommendation to the Sewer Dept. and she addressed the Beechwood area in regards to having town sewer put in. Then there was a discussion about the geese. Lee said that Chris Senior had a great idea about the eggs. Susan said they tried to handle the eggs the same way Chris suggested but as soon as it rained it washed away what was put on the eggs. She stated that it was a very costly and time consuming project. John asked if the Susan new about a horse at 153 Sohier Street. Susan said she was just made aware when she did a site visit. Susan said there are permits that are needed to have a horse on a property. Lee thanked them for coming by. Brian then joined the meeting. There was a discussion about town meeting. John asked if anyone had reached out to legal counsel about Holland Company. They voted on article 2 which had a separate session and they voted to remove the $114,000. It has been removed as an article on the warrant but it can be mentioned at town meeting. Brian said that everyone felt that until all the information is taken in that it should not be on the warrant. Carl asked Brian if he received any plans for the 8 James Lane Project. He said that he had not. The only thing that had been received is the letter stating that they would loop and not blast. Carl said that there are 3 homes which will need to be tied into the new main and also that the old main will need to be abandoned and capped. Carl had a map which he received in August with their plan. Carl said that he is not sure which plan that the developers are working from the one in August or the 2014 plan. Carl showed Brian that one plan shows the main coming in, but no paved apron and the other has a paved apron and the hydrant has been moved. Carl said it looks like they will be using the area for parking. Brian will send Clark Brewer an e-mail today before the meeting tonight. Carl said he is assuming that the road will be patched. Brian said they cannot ask for berm to berm. Another item Carl pointed out was that the developers plan shows an 8" water main on Pleasant Street when in fact it's a 12". Carl said there are 12" valves there and it may not be necessary for them to cut in the 12"valve which is very costly. This could save them a lot of money and possibly get back some of the fees. Lee asked if the test holes had been done yet. Brian said that the only correspondence received was the letter that the board got. Lee wanted to know the status of the National Grid gas project. Brian said 1000 feet had been done and they have 2500' to put in. S. Main from Red Lion to community center is done. Elm Street and Brook Street are being worked on now. Jason Road will be done during the day. Then Ripley to the Post office is still pending. They lay the main then they have to go back down the street to connect the services. So it will look like they are going thru twice. Brian informed the board that Pleasant Street, King St., and Lamberts Lane are slated to be paved this fall. Brian explained that they have a consortium with other communities so he is not sure of the exact timeline. Brian is expecting them to be in before the end of the season. Brian said the new procurement officer Susan Bruce can be used if there are any questions on purchasing. She was the CPO for Chelsea for over 13 years. She is a paralegal, she has great experience. There is a new person for permitting as well. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Carl asked is Brian had looked into the DEP grant which is due on the 181h. The project would be an 80/20 project planned and funded. Lee gave Brian a copy of the 5 year plan which was in the town report. Carl said that some of the things listed on the 5 year plan are currently coming out of the general fund. Brian will plug info into 10 year plan and send to Carl who will populate the rest of the 10 year plan on behalf of the board. Carl said for this year it is a moot point but going forward once it's in place then it would be possible to go forward with requesting the DEP grant. Lee wanted to know if it was worth trying to get the meter grant. Brian will look into that and requested that I get him the information about how much has been budgeted for this year for meters. Woodard & Curran Weeds & Silt Removal—Carl found a firm out of Vermont but has not heard back from the firm yet. Lee asked if another Conservation Commission Order of Conditions would have to be filed. Carl and I stated probably. Lee asked when benthic barrier will be removed, Carl said the company would be back to remove next week. Ellms Meadow Insulation& Piping—Carl has an estimate on labor of$8,250 but no estimate has been received for the insulation. Lime Conversion—DEP said that they would respond in 30-90 days. Joe stated that they are now requesting for more information to be filled out by an engineer. Lee asked what kind of questions. Joe said that it was a lot of questions about current chemicals, containment etc. Lee asked aren't they in place already, Joe & Carl said yes. Permit Extension-"Water Management Act" - Carl sent the board a letter stating the permit will not be issued until spring of next year. They have extended the current withdrawal permit. Until we get the new permit nothing changes. Lee asked if we were above the 65 gallons per day. Carl said it was a little higher than that. Wellfields & Water Supply—The well went down to 8' so the wellfield was off for 8-10 days after the rain the wellfield is back online. If running in the winter, full time, it would compensate for 20-25% of the monthly usage. This would save overall between sludge & chemicals. The lime conversion would cause less sludge. The silt in the pond is a very big issue. Possible silt removal from the pond Carl will look more into. Carl informed the board that that the Aquatic divers said that we have no algae problem which is good. Joe said that there are some algae's that clog up filters, and cause taste and odor problems. There was a discussion about the cleanup at Wompatuck. It was suggested that maybe the Boy Scouts could help out in the future. Carl informed the board that he had received a call from the DEP. Mr. Morin of 80 Aaron River Road complained to DEP about the fence abutting his property. Carl spoke to owner who wanted to fix the fence himself. He would like to put up a 4' high black fence. John suggested having criteria which would have to be met in order for a homeowner to replace the fence. John suggested having the homeowner come to a meeting with what they are proposing. The board is going to go by the home to view the fence. I will contact the homeowner to give the board permission to go onto the property to check out. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org John suggested having a short meeting prior to town meeting. Lee & Rolf thought that it would not be necessary since they only had 2 articles which both involved taking of Water Department monies. Commission Comments Lee said that Karen Quigley has resigned her position with the Selectmen. She asked that if someone was to resign please notify the board members first. John made a motion to approve the September 17, 2015 meeting notes 2nd by Rolf, all in favor. Next meeting is scheduled for November 12t" @ 9:30am Lee will put together an agenda. Motion made by Lee to adjourn at 11:10, this was 2nd by John all in favor. Respectfully Submitted, Brenda Douglas, Recording Secretary Approved By: Date: John Steinmetz, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org 1 Village ` Development Pc,rtr:.�rs LLC September 22, 2015 Mr. Clark Brewer, Chair Cohasset Planning Board 41 Highland Avenue Cohasset, MA 02025 Re: 2 Pleasant Street/8 James Lane: Final Items Dear Chairman Brewer and Members of the Planning Board: On September 17th we attended the Water Commission's public hearing and discussed the issues of looping the water main and ledge removal. The Town's Engineer, Brian Joyce also attended the public hearing. We reached an understanding with the Water Commission to loop the main and to not perform any blasting for the project. We also informed Mr.Joyce we would do a pre and post construction video of the James Brook culvert. Per our discussions with the Board at the September 2, 2015 public hearing and at their request, we wish to state the following: 1. Village Development Partners LLC agrees to loop the 8" water main to the connection in front of the well field entrance on James Lane. 2. Village Development Partners LLC agrees it won't perform any blasting for any ledge removal during construction. 3. Village Development Partners LLC agrees to perform a pre-construction and post-construction video of the James Brook box culvert per the Town Engineer's request. 4. Village Development Partners LLC agrees to paint a crosswalk across Pleasant Street at the intersection with James Lane. We hope this closes out all issues with regards to the May 2012 permit for 2 Pleasant Street and 8 James Lane and we seek to move forward with the building permit process with Mr. Egan. Thank you for your consideration of this matter. Sincerely yours, Michael E. Roberts cc: Jo-Ann Pilczak 100 Adams Street Telephone:(617)819-8190 Milton MA 02186 Fax.(617)600-0033 S1L3 MOVSSVW'13SSVHOO o s�dno� Z V L SlOI 6£dM SkMS3SSV ^ d f7 ! IS S s9LZsyw,L-qm b aaa�ba3 1WAS)I—HMe a o atzrtagoy� 3JV-n[A 13SSVHOO IV S3WOH 3H1 g Oil'slauUed aue�sawed B • 8� Y��S s g�E LIf 8 G g 3 3 11 NJ 344g B��IF�� I II II II� > gd3 &�c `ekix $E5 - gy Y w� s. sa � � sa �ss a _ g G c Uaaria7S j I 4 / 1 �p'��.... jiga F + s so i_ att .. - 00 is �� 4T S YeIIN..GB Y6 d . it Ga-`-3 3 ESQ -n '$ S o �oss. ag ysNttEaegdoN g ms Y _ anr �� s �Ya� a uN tt _ s a rx. €�aa �a tt.=.>"� j§1 E8 G fig dg�7a=d if� ��r� �g��€x §�s� a"- �'�� sage mg i oa'�,ms `R�gGG � 3 � °YiY gC ass a. -i i end �_ a i�19° — `� .� €ei�. R X. Q'G Hr K o g-gHl s a�ff a2 yNgg " !6}� � Y :•$d � < 35HPSG��It<!'€ 33 ��Ai XcES �- �.a September 24, 2015 Town of Cohasset Water Department >Brenda Douglas >Christopher Senior >Water Board Commissioners >Finance Board 339 King St. Cohasset, MA 02025 Ladies and Gentlemen, Thank you for your time last week when we reviewed the incorrect billing situation between Holland Company and Cohasset. During our meeting, I felt there was some confusion when it came to the dry lb. vs wet lb. vs. gallon prices that were all involved the last few years. To simplify, I have created the following table showing the volume of product purchased in gallons, the correct price agreed upon on a per gallon basis, the dollar amount invoiced so far and the dollar amount still due. Shipments are made in gallons so I hope this will simplify the numbers for everyone. (Note that prices typically changed on July I st each year) Year gallons delivered agreed to price $ paid $ still due 2011 (all) 24,216 $2.00/gal $48,432 $0 2012 (1st 6 mo.) 11,993 $1.59/gal $8374.12 $10,665.97 (2nd 6 mo.) 12,119 $1.74/gal $7215.05 $13,895.64 2013 (all) 31,463 $1.74/gal $19,025.18 $35,743.53 2014 (1st 6 mo.) 14,541 $1.74 /gal $8870.74 $16,430.60 (2nd 6 mo.) 20.077 $1.79 /gal $12,247.97 $23,689.86 2015 (1 st 6 mo.) 12,035 $1.79/gal $7341.95 $14,200.70 Total due $114,626.30 Cont. As we discussed, Holland Company realizes that our billing error will cause some problems with Cohasset due to the time delay and fiscal year invoice processing. We are prepared to offer a "good faith $$ consideration" to the town of Cohasset to cover the extra costs related to fixing these old invoice amounts. The gallons of product ordered and delivered to the water plant is not in dispute, the price per gallon Holland quoted and which was accepted by Cohasset is documented in the annual Eastern MA Coop RFQ. As I expressed, the billing errors came from a conversion of dry pounds prices from years ago. We will work with Cohasset to resolve this problem. I can attend the upcoming special town meeting on November 2nd to review this issue. I am also available before then to meet and review at your convenience. Call me with any questions and let me know the towns plans to resolve this going forward. Y r iy September 24, 2015 Town of Cohasset Water Department >Brenda Douglas >Christopher Senior >Water Board Commissioners >Finance Board 339 King St. Cohasset, MA 02025 Ladies and Gentlemen, Thank you for your time last week when we reviewed the incorrect billing situation between Holland Company and Cohasset. During our meeting, I felt there was some confusion when it came to the dry lb. vs wet lb. vs. gallon prices that were all involved the last few years. To simplify, I have created the following table showing the volume of product purchased in gallons, the correct price agreed upon on a per gallon basis, the dollar amount invoiced so far and the dollar amount still due. Shipments are made in gallons so I hope this will simplify the numbers for everyone. (Note that prices typically changed on July Is' each year) Year gallons delivered agreed to price $ paid S still due 2011 (all) 24,216 $2.00/gal $48,432 $0 1G`i l Z 2012 (1st 6 mo.) 11,993 $1.59/gal $8374.12 S10.665.97 Ic9,�nt,53-7 (2nd 6 mo.) 12,119 $1.74/gal $7215,05 $13.89-; 64 3 $1.74%gaI $19,025.18 $3 .7-4 ✓0T3(a1I� 31,463 2- io5.5y 2014 ( 6 mo.) 14,541 $1.74 /gal $8870.74 $16.430.6 (_nd 6 mo.) 20.077 $1-79 /gal $12,247.97 $23.08 SO 2015 (1st 6 mo.) 12,035 $1.79/gal $7341.95 $14,200.70 Tolal dEx $114.626.30 Cont. Water Commission Voted Town Meeting Articles 1. To transfer $144K from our Capital Stabilization account for capital projects: Explanation: The following 2 projects are planned to be completed during this Fiscal Year $49k for Polymer system capital upgrades, $80k for Filter Media Change Order , $15k for Ellms Meadow Insulation for year round operation 2. To transfer $185K from FY2015 retained earnings into FY2016 Operating Budget. Explanation: We are planning on spending $110k for a Caustic Conversion in one of our chemical systems, $35k for the lower roof repair and need to add $40K to our chemical budget due to unanticipated increased chemical costs for PACI for FY 16 which we received notification of in the July 2015 billing. 3. To pay $ 114,626.30 for underbilling mistakes from the Holland Company for the last 3 1/2 years. Explanation. The chemical supplier notified CWD in August 2015 that due to a computer glitch in their company, they have underbilled us $114,626.30 during the period Jan 18, 2012 through June 22, 2015. They are seeking to have CWD recompense them for their error. Brenda Douglas From: John Steinmetz <johnsteinmetzl@gmail.com> Sent: Monday, October 05, 2015 1:37 PM To: Brenda Douglas; Senior, Christopher Subject: Re: FW: Holland payment progress? I think we tell him that he has failed to demonstrate that we have any legal obligation to pay the past bills that were the result of his company's errors, and that we do not intend to pay them. This is up to Chris S., but that is my thought. On Mon, Oct 5, 2015 at 10:49 AM, Brenda Douglas <bdouglas&woodardcurran.com>wrote: If anyone has anything to add let me know. Brenda From: Pat Burke [ma i Ito:Pat.Burke(�bHollanclCompany.com] Sent: Monday, October 05, 2015 9:01 AM To: Brenda Douglas; csenior(acohassetma.org Subject: Holland payment progress? Hi Chris and Brenda, Can you give me an update on how your research is progressing? Can I be of any help? Let me know where this all stands please Patrick Burke Holland Company 800-639-9602 Brenda Douglas From: Joe Geary Sent: Tuesday, October 06, 2015 7:59 AM To: Gallagher, Mary; Brenda Douglas; leejl98@gmail.com;John Steinmetz Oohnsteinmetzl@gmail.com); Rolf Gjesteby (rgjesteby@gmail.com); Linhares, Paula Cc: Carl Hillstrom Subject: RE: Holland payment progress? All, to get a dry pound price, they take the wet pound price (the price of as is product in liquid form) $0.1512 and divide it by 35%. There is 35%of dry product mixed in with water if you will. .1512/35%= .432 or$.432 per dry pound To get a dry pound bid price, $.432 x 35%=$0.1512 per pound x 10.5 Ibs per gallon = 1.59 per gallon Each gallon of PACL weighs 10.5 lbs. There are 3.68 dry pounds of pure PACL per gallon or 35%. Hope this helps. Joe Geary -----Original Message----- From: Gallagher, Mary [mailto:MGallagher@CohassetMA.org] Sent: Monday, October 05, 2015 11:25 AM To: Brenda Douglas<bdouglas@woodardcurran.com>; leei198@gmail.com;John Steinmetz (johnsteinmetzl@�mail.com)<johnsteinmetzl@�mail.com>; Rolf Gjesteby(rgiestebv@gmail.com) <rgiesteby@gmail.com>; Linhares, Paula <PLinhares@cohassetma.org> Cc: Carl Hillstrom<chillstrom@woodardcurran.com>;Joe Geary<igeary@woodardcurran.com> Subject: RE: Holland payment progress? I have no problem with the list of invoices and the amount we paid, but I would like to know the conversion rate of dry gallons to wet gallons, and the conversion rate of dry pounds to wet pounds. From: Brenda Douglas [mailto:bdouglas@woodardcurran.com] Sent: Monday, October 05, 2015 10:49 AM To: Ieei198@gmail.com;John Steinmetz (iohnsteinmetzl@gmail.com)<iohnsteinmetzl@gmail.com>; Rolf Gjesteby (rPiesteby@gmail.com)<rg,iesteby@gmail.com>; Linhares, Paula <PLinhares@cohassetma.org> Cc: C Hillstrom <chillstrom@woodardcurran.com>;Joe Geary<jgeary@woodardcurran.com>; Gallagher, Mary <MGallagher@CohassetMA.org> Subject: FW: Holland payment progress? If anyone has anything to add let me know. Brenda From: Pat Burke [mailto:Pat.Burke@HollandCompany.com] Sent: Monday, October 05, 2015 9:01 AM To: Brenda Douglas; csenior@cohassetma.org<mailto:csenior@cohassetma.org> Subject: Holland payment progress? Hi Chris and Brenda, Can you give me an update on how your research is progressing? Can I be of any help? Let me know where this all stands please Patrick Burke Holland Company 800-639-9602 Please be advised that the Massachusetts Attorney General has determined that email is a public record unless the content of the email falls with one of the stated exemptions under the Massachusetts Public Records Laws. IMPORTANT NOTICE:This e-mail message is intended to be received only by persons entitled to receive the confidential information it may contain. E-mail messages may contain information that is confidential and legally privileged. Please do not read, copy, forward,or store this message unless you are an intended recipient. If you have received this message in error, please forward it to the sender and delete it completely from your computer system. OFFICE OF THE TOWN MANAGER p Christopher G. Senior COHASSET TOWN HALL TOWN MANAGER 41 HIGHLAND AVENUE '� " r"` ' EMAIL: csenior&cohassetma org COHASSET,MA 02025 OFFICE: 781-383-4105 x 109 o"AW FAX: 781-3 83-0228 �• � 't To: All Staff Re: New Human Resources Director r ' Date: 9/21/15 It is with great pleasure that I officially introduce our newes em.ployee gtlgia o o. Lisa joins us as a staff member after working with the Town in a consulting" phi y for the past 18 months. Lisa has over 25 years industry experience in increasingly responsible roles within human resources and administration, primarily within education, and with some experience with other public, private, non- profit and municipal work. Lisa is the Principal and Owner of TalentEd Administrative Management, working with a variety of clients to assist them in managing their business needs. Prior to this role, she was the Assistant Vice President of Advancement Services at Boston University, overseeing all operational, personnel and financial functions for a staff of approximately 200. As Human Resource Director and Special Assistant to the Town Manager, Lisa is responsible for the overall leadership and direction of the Town's human resource management plan. Additionally, she will assist me in special projects or tasks, as assigned. Specifically, Lisa will lead Town efforts in these areas: • Planning, implementing, and evaluating employee relations and human resources policies, programs, and practices. • Administering and coordinating the Town's human resources programs including, but not limited to o Recruitment; o Personnel policies; o Employee development and training; o Ensuring compliance with applicable state, federal, and local laws and regulations; o Assisting with collective bargaining agreements; and o Performance management; • Providing direction, guidance, and oversight for the development, implementation and maintenance of human resource management systems, programs, policies and procedures. • Researching and evaluating new opportunities to improve the potential of the Town's valuable human resources • Evaluating and transforming the overall human resources strategy. • Working with teams to manage cross-departmental topics and projects. Lisa will work closely with all department heads across Town and also be available to the schools. She will spend much of her time out and about, making sure to be available outside of Town Hall for confidential discussions. Her current schedule has Lisa located in the Town Manager's office on Tuesdays, in Town Hall on Wednesdays, and at the Cohasset Public Library on Fridays. She can be reached by phone at 617-680-8268 and by email at lisau@cohassetma.org. Please join me in officially welcoming Lisa to the team. 0 0 0 0 0 0 0 0 0 0 0 0 0 I- I- 00 m N I- M O lD lD 00 r-I lD I- (3) D1 01 lD 00 O Il- 00 01 lD N U r- I\ Cn O r-i 00 Ln O I- Ln O N ri to � M N r-I N M lD S O N r-I O Ln O L O m -;t M I\ Ln w O Ln N I- M 00 m > (.0Ict O lD I- lD O O m N M O O cri ry cy ai ai o c i cf Lri r'� -;F ri cm- cu 0o I- N M Ln lD in to * tn• m w N in• r-I r-I tn- tj)- Ln try tn• tn- N 4J t/? ri U C f0 c0 m }' O O O O O O O O O O O O O O -p OOOOOOO O O O O OO OQ 00 O O O O O O O r-I I- O O <D O M O O O O O O O N r-i O Ln N Ln pp Ln O O O O O Ln O N O cV M Ln ,J� Ln U rl V O N M O 00 Lr M N% 00 N N N O lD Rzt tn- V)- lD tn• M M N (n rl N r-I r-i (/} 00 iJ} ih r-, r% Ln m M r-I O M N M O M M O W M O Il- 00 00 lD M m O I� 00 O qt m U O Ln O O w C 1 I-� O w O m N 6 M O Ln lD N qt r-I t!h lD m N r-i M Ol Ln al M N M d N r-I lD N O r-I M M t/? c-I N Q1 X Ln tn• V)- tn• I- r-I V). Ln Cl) th i/} N tn• to to t� O H bA N r-I O Ln 4:41 O 00 al N O r-I 9* r- Ln "a _0 r-I Ln I- Ol O r-I ri qt O r-I lD d 00 =) O N N N N m M M M R* d M t" m U Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln GJ ba L O of m U Q- vv) C C N C O m N c cu •N O U N f6 f0 f0 ,U 'p !✓ c co O Ln O N N O N C E "aD L � �� O ?� 'O N O U E ca C _ U 4- U E p N U m u ._ ,_ .a U CU N cn Uxi cn Lu U U U C7 C7 U C7 = O\Vj4 1 11 -i� Cohasset Water .�.:� 4D E P A R T M E N T Commissioners Leonora C. Jenkins ° O the C xwiW Aw 1950 r+wsss�' Rolf N. Gjesteby John W. Steinmetz BOARD OF WATER COMMISSIONERS Monday, November 2, 2015 @ 6:30 pm Sullivan Gymnasium, Cohasset Middle/High School 143 Pond Street AGENDA 6:30 pm—Discussion of Warrant Articles 7:00 pm—Special Town Meeting Topics not reasonably anticipated by the chair 48 hours in advance of the meeting Discussions during meetings should always be courteous and respectful and, should be confined to the subject under consideration. Statements and questions should be directed to the chair, who will ask the appropriate person(s) to respond. This meeting will be recorded as an official record. If you wish to record the meeting in any manner, you must advise the chair prior to the start of the meeting. Comments and copies of documents used in a presentation must be provided to the Water Board staff as part of the official record. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Cohnsset Water D E P A R T M E N T Commissioners Leonora C. Jenkins �dcQ"AS ET a" C07 m=V S#a 1950 Rolf N. Gjesteby John W. Steinmetz BOARD OF WATER COMMISSIONERS Thursday,November 12, 2015 9:30 AM 339 King Street—Treatment Plant AGENDA 9:30—9:45 Financials 9:45-10:15 Woodard& Curran MOR • Weeds & Silt Removal • Insulation of Piping @ Ellms Meadow • Lime Conversion 10:15 — 10:30 Warrants/Abatements/Approval of Meeting Notes 10:30— 10:45 Commission Comments • 10:45 - 11:00 Public Comments • Topics not reasonably anticipated by the chair 48 hours in advance of the meeting Discussions during meetings should always be courteous and respectful and, should be confined to the subject under consideration. Statements and questions should be directed to the chair, who will ask the appropriate person(s) to respond. This meeting will be recorded as an official record. If you wish to record the meeting in any manner, you must advise the chair prior to the start of the meeting. Comments and copies of documents used in a presentation must be provided to the Water Board staff as part of the official record. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Cohasset Water 1 ; v D E P A R T M E N T Commissioners Leonora C.Jenkins �q or,,ss�T S'� COnCjhZ�ZI S2nc�I" Leonora N. Gjesteby ��� John W. Steinmetz Minutes of the Cohasset Board of Water Commissioners 339 King Street— Water Treatment Plant November 12, 2015 @ 9:30 am Members Present: Leonora Jenkins, Chairman Rolf Gjesteby, Vice-Chairman John Steinmetz, Clerk Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom, Joe Geary, Mary Gallagher, Motion made by Lee to call the meeting to order at 9:35 2nd by John. Financials Mary stated it looks like the Water Department is on track for the year. She said it looks like they are hitting their budget target. Lee questioned hydrant& distribution it is not being billed till February. At that time private hydrants and public will be billed. Mary requested that the number of hydrants and dollar amount and any reduction be put on the invoice. John asked Mary if Chris had met with Holland Company again. She said that she did not know of any developments. Lee asked Mary if she has heard of anyone complaining about the Capital Recovery Charge. She said that Ed Goff was at a Selectmen's meeting voicing his dismay for the Unmetered Unit Charge. Mary said if he brings an article to town meeting the board will have to have a plan to have a dollar amount that water rates need to increase to cover the shortfall if they veto the Unmetered Unit Charge. Woodard & Curran MOR Weeds & Silt Removal - The bag is being delivered today and the divers will be here on Monday. 30 hay bails will need to be purchased as well as a plastic liner. Lee asked if they would be able to get down to the stone in front of the intake, Carl expected that they should be able to do so. Rolf wanted to know what was going on with the DEP. Carl explained that someone had called DEP and about us moving the fence and put down a new geo bag. Jim McLaughlin from the DEP said that the bag needed to go in the lagoon. Joe stated that Jim thought that we had started processing into the new bag. Also he stated that there was sludge on the ground. Neither of which is true. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Carl said last year he met with EPA & DEP permits are linked. They only asked for samples from the bag which was done and they were given a tour of plant and the sludge processing area as well. Lee said that the DEP will probably be called again once the bag for the silt is set up, Carl agreed. Carl said back in 2007 there was supposed to be a 3rd lagoon put in. Lee said they ran out of money. Carl suggested a slab above ground maybe that will help with the drying process. Joe stated that the lagoons are very small. Manchester by the Sea has 3 lagoons that are 3 times the size of ours and their withdrawal permit allows the same as Cohasset. Lee asked if there was a way to sell the sludge. Joe thought that the metals are an issue. There is high aluminum in the sludge. Lee asked if there was any other product for a coagulant. Joe stated that they are all aluminum product based. To get away from it would cost too much money. Insulation of Piping @ Ellms Meadow—Carl is getting prices and will proceed. Carl got a price which he did not like so he is going to purchase the insulation and he and the staff will install. Lime Conversion—Joe presented the board with specs for the conversion. Lee said that the DEP has made this check list mandatory for the last 3 years. Jim McLaughlin had requested more detailed design as to what had already been supplied. The original $12,000 was for the initial filing. The quote now for $13,700 will be for the refiling requirements from Jim @ DEP as well as update the basis of design, develop engineering plans showing process layout and schematics for submittal with checklist. Develop equipment specifications for submittal with the checklists. Additional structural analysis to check floor beams in the actual proposed location of the tank is also necessary. The engineers proposed to calculate weight and loading of containment wall and proposed new equipment. After construction is complete, develop record drawings for submittal to DEP. Lee was concerned with the cost. The board asked that Joe go back to engineers and get more of a detailed report on the cost. VFD replacement- Carl has 2 quotes awaiting 1 more. The current VFD's are obsolete and we cannot even get parts right now. The Approximate cost would be around $38,000. Carl said that the cost has gone down; also Joe noted that they are half the size as well. Each cabinet has 2 a/c's and every year there is an issue with them. Lee asked if would save money, but Carl said they are VFD and are very economical already. Filter Media—The operators took core samples at the end of September and the first set was lost by UPS. We just got the results back after town meeting. The results show the media should be good for another 5 years. They recommended cleaning the media and get a quote to do so. Joe said that it should not be that expensive. Lee said the money would just go back to retained earnings that were voted in at Special Town Meeting. Carl suggested turning the money over to convert to radio from Comcast. Lee said that we need to think about town meeting how much money we are going to borrow. Carl said that Bear Hill Tank is the biggest immediate issue. He estimates $400,000-$500,000. Lee asked about the condition of Scituate Hill water tank. Carl said that the inspector said that it is in good shape. Joe then explained that the samples taken of the filter media showed mud balls in the filter media. They are extending the time of 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org backwashing. Lee wanted to know if there had been any water quality complaints. Carl reported that 44 Hillside Drive had a taste & odor complaint. Bruce Meehan has been asked to call and go see customer. Customer says that it smells of chlorine. Lee asked about the tour that Carl did and if any of the kids seemed interested in water. Carl said that it was too large of a group to keep their attention. 80 Aaron River Road—Mr. Morin has requested to replace and paint the Water Department fence which abuts his property. Lee said that if he wants to paint the fence black that would be fine. He can put up a fence on his property in front of our fence. Our fence must remain in place. John felt that instead of sending out a letter that a policy should be put in place. Carl looked at the DEP site and nothing was specific as to the maintenance of fencing around a water resource. Currently the fencing is in the residential area. John asked that I reach out to Mr. Morin and ask him to come to the next meeting. Carl said that the damn needs some work. There is a crack and Brian is going to give Carl a contact to grout and fill the crack. Carl has not heard from DCR, and the distribution staff continues weeding and mowing of the area. Rolf and John suggested having a line item in the next budget for Fence Maintenance. Rolf is going to walk the fencing on our side to look at the condition of the fence on Aaron River Road. Warrants/Abatements/Approval of Meeting Notes Warrants were signed and approved by Lee & John. John made a motion to approve meeting notes from October 7, 2015 2nd by Lee all in favor. Abatements- 98 Summer Street George H. Mealy Post 118—Motion made by Rolf to abate $746.06 2nd by John all in favor. 17 South Main Street Karen Kirkendall—Motion made by John to abate the Unmetered Unit Charge since there is no apartment this was 2nd by Rolf all in favor. 119 Ripley Road South Shore Art Center—After a lengthy discussion John made a motion to deny the request based on section V of the abatement policy. The board felt that the plumbing was neglected which caused the high bill. This was 2nd by Rolf all in favor. Motion made by John to adjourn at 11:07, this was 2nd by Rolf all in favor. Respectfully Submitted, Brenda Douglas, Recording cr tary Approved By- Date: � f., � I 10hasset hn Steinmetz, Clerk Board of Water Comma - ers 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Water Cohnsset Q; D E P A R T M E N T Commissioners Leonora C.Jenkins S�the ca m;►�w Sine 11%0 corwsssT Rolf N. Gjesteby John W. Steinmetz Minutes of the Cohasset Board of Water Commissioners 339 King Street— Water Treatment Plant November 12, 2015 @ 9:30 am Draft Members Present: Leonora Jenkins, Chairman Rolf Gjesteby, Vice-Chairman John Steinmetz, Clerk Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom, Joe Geary, Mary Gallagher, Motion made by Lee to call the meeting to order at 9:35 2°d by John. Financials Mary stated it looks like the Water Department is on track for the year. She said it looks like they are hitting their budget target. Lee questioned hydrant & distribution it is not being billed till February. At that time private hydrants and public will be billed. Mary requested that the number of hydrants and dollar amount and any reduction be put on the invoice. John asked Mary if Chris had met with Holland Company again. She said that she did not know of any developments. Lee asked Mary if she has heard of anyone complaining about the Capital Recovery Charge. She said that Ed Goff was at a Selectmen's meeting voicing his dismay for the Unmetered Unit Charge. Mary said if he brings an article to town meeting the board will have to have a plan to have a dollar amount that water rates need to increase to cover the shortfall if they veto the Unmetered Unit Charge. Woodard & Curran MOR Weeds & Silt Removal - The bag is being delivered today and the divers will be here on Monday. 30 hay bails will need to be purchased as well as a plastic liner. Lee asked if they would be able to get down to the stone in front of the intake, Carl expected that they should be able to do so. Rolf wanted to know what was going on with the DEP. Carl explained that someone had called DEP and about us moving the fence and put down a new geo bag. Jim McLaughlin from the DEP said that the bag needed to go in the lagoon. Joe stated that Jim thought that we had started processing into the new bag. Also he stated that there was sludge on the ground. Neither of which is true. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Carl said last year he met with EPA& DEP permits are linked. They only asked for samples from the bag which was done and they were given a tour of plant and the sludge processing area as well. Lee said that the DEP will probably be called again once the bag for the silt is set up, Carl agreed. Carl said back in 2007 there was supposed to be a 3`d lagoon put in. Lee said they ran out of money. Carl suggested a slab above ground maybe that will help with the drying process. Joe stated that the lagoons are very small. Manchester by the Sea has 3 lagoons that are 3 times the size of ours and their withdrawal permit allows the same as Cohasset. Lee asked if there was a way to sell the sludge. Joe thought that the metals are an issue. There is high aluminum in the sludge. Lee asked if there was any other product for a coagulant. Joe stated that they are all aluminum product based. To get away from it would cost too much money. Insulation of Piping @ Ellms Meadow—Carl is getting prices and will proceed. Carl got a price which he did not like so he is going to purchase the insulation and he and the staff will install. Lime Conversion—Joe presented the board with specs for the conversion. Lee said that the DEP has made this check list mandatory for the last 3 years. Jim McLaughlin had requested more detailed design as to what had already been supplied. The original $12,000 was for the initial filing. The quote now for$13,700 will be for the refiling requirements from Jim @ DEP as well as update the basis of design, develop engineering plans showing process layout and schematics for submittal with checklist. Develop equipment specifications for submittal with the checklists. Additional structural analysis to check floor beams in the actual proposed location of the tank is also necessary. The engineers proposed to calculate weight and loading of containment wall and proposed new equipment. After construction is complete, develop record drawings for submittal to DEP. Lee was concerned with the cost. The board asked that Joe go back to engineers and get more of a detailed report on the cost. VFD replacement- Carl has 2 quotes awaiting 1 more. The current VFD's are obsolete and we cannot even get parts right now. The Approximate cost would be around $38,000. Carl said that the cost has gone down; also Joe noted that they are half the size as well. Each cabinet has 2 a/c's and every year there is an issue with them. Lee asked if would save money, but Carl said they are VFD and are very economical already. Filter Media—The operators took core samples at the end of September and the first set was lost by UPS. We just got the results back after town meeting. The results show the media should be good for another 5 years. They recommended cleaning the media and get a quote to do so. Joe said that it should not be that expensive. Lee said the money would just go back to retained earnings that were voted in at Special Town Meeting. Carl suggested turning the money over to convert to radio from Comcast. Lee said that we need to think about town meeting how much money we are going to borrow. Carl said that Bear Hill Tank is the biggest immediate issue. He estimates $400,0004500,000. Lee asked about the condition of Scituate Hill water tank. Carl said that the inspector said that it is in good shape. Joe then explained that the samples taken of the filter media showed mud balls in the filter media. They are extending the time of 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org backwashing. Lee wanted to know if there had been any water quality complaints. Carl reported that 44 Hillside Drive had a taste & odor complaint. Bruce Meehan has been asked to call and go see customer. Customer says that it smells of chlorine. Lee asked about the tour that Carl did and if any of the kids seemed interested in water. Carl said that it was too large of a group to keep their attention. 80 Aaron River Road—Mr. Morin has requested to replace and paint the Water Department fence which abuts his property. Lee said that if he wants to paint the fence black that would be fine. He can put up a fence on his property in front of our fence. Our fence must remain in place. John felt that instead of sending out a letter that a policy should be put in place. Carl looked at the DEP site and nothing was specific as to the maintenance of fencing around a water resource. Currently the fencing is in the residential area. John asked that I reach out to Mr. Morin and ask him to come to the next meeting. Carl said that the damn needs some work. There is a crack and Brian is going to give Carl a contact to grout and fill the crack. Carl has not heard from DCR, and the distribution staff continues weeding and mowing of the area. Rolf and John suggested having a line item in the next budget for Fence Maintenance. Rolf is going to walk the fencing on our side to look at the condition of the fence on Aaron River Road. Warrants/Abatements/Approval of Meeting Notes Warrants were signed and approved by Lee & John. John made a motion to approve meeting notes from October 7, 2015 2nd by Lee all in favor. Abatements- 98 Summer Street George H. Mealy Post 118 —Motion made by Rolf to abate $746.06 2nd by John all in favor. 17 South Main Street Karen Kirkendall—Motion made by John to abate the Unmetered Unit Charge since there is no apartment this was 2nd by Rolf all in favor. 119 Ripley Road South Shore Art Center—After a lengthy discussion John made a motion to deny the request based on section V of the abatement policy. The board felt that the plumbing was neglected which caused the high bill. This was 2nd by Rolf all in favor. Motion made by John to adjourn at 11:07, this was 2„d by Rolf all in favor. Respectfully Submitted, Brenda Douglas, Recording Secretary Approved By: Date: John Steinmetz, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org � — h - O• � O O O M M 00 •-- O O O O N 10 1p � 1p n d. 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Q F- W DG a le W ¢ F to z < d w F d �- ¢ w w r�, U R: h F o; >FW- , rn z F v' z a a¢ o o W � ¢ z v W U a S o x U U , a, ¢ w F o O ,.,� U to •• �¢ `� w J U U o F w w w O Q b ¢ W � W� a I o W rn F C7 z W z Z N .a W q W W as m e z F z a w v>i ri w OU U OU V C¢7 U a V A A A p AAq w d Fa- FF- Fes- C v a Ix a a �- w w e vNi N COP" kn a R 3 w O O W 01 N O �- et 1- O O_ h O F. .��'W) 7 h 3 C - in l� T O - -� v O D 00 0 N 7 N N N N M M M M V R R h n 01 01 01 01 p h h h vl v1 h vl vl v) H h h 01 vl h h U O O O O O O O O O O O O O O O O O L V1 U y1 V9 V7 M h In -n NY V1 VI to h h -n In Vn v v v v In vi vi h h h v1 vi In ♦0 10 1Q 10 1p 10 10 10 10 10 1p •0 10 10 10 10 10 Sewer Revenue Sewer Revenue 300,000 October Year to Date 250,000 $3,000,000 $2,500,000 200,000 $2,000,000 150,000 -FY 2016 is FY16 Budget $1,500,000 �FY 2015 ■FY2016 100,000 $1,000,000 0 FY2015 50,000 $500,000 July August September October YTD Oct Water Revenue Water Revenue 900,000 October to Date 800,000 $6,000,000 700,000 600,000 $5,000,000 500,000 $4,000,000 -FY 2016 ®FY16 Budget 400,000 -FY 2015 $3,000,000 ■FY2016 '00,000 $2,000,000 ❑FY2015 200,000 100,000zf 1 $1,000,000 $- July August September October YTD Oct O� p� enM O O 1� ww �n V) O O o0 OD O O 00 7 7 O en Lai N O, O� Opp pO 00 �p b �p C O 00 00 O �/1 00 O� 0� M V1 c60 N N V) N O O N N "T CDO s 0�0 N N N R C o cO eG M en 'lO O� C,. 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R O 69 69 vi 69 69 R >0 Q Zoe, '^ b9 H9 Vi ^ �D ON 69 w9 419 O� 6f M O Vi .gyp o O y O N C FH O Y C .— t o y o aN_ so oe oe CD go so ss ss o 0 q o ool^ 0�0 $ o a s o C ti 'y r t O O N 69 d9 N r h N N N 69 Vi 00 OD NVi NN GSA 69 609 OD U a 00 Q o N � 8 0 p � o H � � A o d A w o `¢� � � U P� F. w w Q W 0 0 Q Q Q w zs A W W W N U U U Q p y N W W W a m 3 C7 •� 10 = F w vwF'i z F t� x �] aW. y O V N LL In O O rw i s F F 3 w 3 3 3 W 3 3Qn 3 3 3 3 W) x cn F o O A w oc. w z c.� 0• Q Q Q .a W o �' z rA F N� d w 7 1/1 vl a N H CD a,N M w Z Q O O O F N d N F O F M 'n W M c 3 q F q 6 N N N v r/� I f V rr a w RRRrrr C N � N � N V V M V V1 In � Vn h Vl � A v h - A � h h v V1 � 10 \0 10 10 �O 10 �O \O �O �D Town of Cohasset Water Enterprise Fund Budget to Actual October 31,2015 Budget Year To Date Budget Balance REVENUES Fav/(Unfav) Water Use Charges 3,870,801.00 1,144,499.79 (2,726,301.21) (70.43) Sale of Water to Linden Ponds 250,000.00 119,131.12 (130,868.88) (52.35) Hydrant&Distribution Charges 424,984.00 - (424,984.00) (100.00) Penalties/Interest Charges 21,635.00 9,718.99 (11,916.01) (55.08) Water Liens Added to Taxes 151,094.00 10,397.83 (140,696.17) (93.12) Tax Liens 7,141.00 4,448.61 (2,692.39) (37.70) System Development Charge 60,000.00 (60,000.00) (100.00) Other Revenue 113,931.65 113,931.65 _ Rental/Lease Income 47,130.00 14,113.36 (33,016.64) (70.05) Interest Income Transfer from General Fund Transfer from Capital Stabilization Total : REVENUES 4,832,785.00 1,416,241.35 (3,416,543.65) (70.70) General Expenses 1,723,163.42 460,493.47 1,262,669.95 73.28 Debt Service 3,011,309.00 1,459,326.39 1,551,982.61 51.54 Indirect Costs 98,550.00 - 98,550.00 100.00 Total : EXPENDITURES 4,833,022.42 1,919,819.86 2,913,202.56 60.28 NET SURPLUS/(DEFICIT) (237.42) (503,578.51) (503,341.09) (212,004.50) Town of Cohasset Water Enterprise Fund Revenue Actual to Budget Four Months Ending October 31,2015 Object Description Actual Budget Fav/(Unfav) 4140 TAX LIENS REDEEMED 4,448.61 7,141.00 (2,692.39) (37.7) 4170 PENALTIES AND INTEREST 9,718.99 21,635.00 (11,916.01) (55.1) 4210 USAGE CHARGES 1,144,499.79 3,870,801.00 (2,726,301.21) (70.4) 4215 SALE OF WATER 119,131.12 250,000.00 (130,868.88) (52.4) 4220 OTHER CHARGES - 424,984.00 (424,984.00) (100.0) 4230 WATER LIENS ADDED TO TAXES 10,397.83 151,094.00 (140,696.17) (93.1) 4320 FEES 113,931.65 60,000.00 53,931.65 89.9 4360 RENTALS 14,113.36 47,130.00 (33,016.64) (70.1) 4840 MISCELLANEOUS - - - - 4930 OTHER FINANCING SOURCES - - - 4970 INTERFUND TRANSFERS - - - - Total $ 1,416,241.35 $ 4,832,785.00 $ (3,416,543.65) (70.7) Town of Cohasset Water Enterprise Fund Revenue Actual to Prior Year Four Months Ending October 31st Object Description Fiscal Year 2016 Fiscal Year 2015 Inc/(Dec) 4140 TAX LIENS REDEEMED 4,448.61 7,140.53 (2,691.92) -37.7% 4170 PENALTIES AND INTEREST 9,718.99 8,013.69 1,705.30 21.3% 4210 USAGE CHARGES 1,144,499.79 1,046,949.01 97,550.78 9.3% 4215 SALE OF WATER 119,131.12 100,251.72 18,879.40 18.8% 4220 OTHER CHARGES - - - - 4230 WATER LIENS ADDED TO TAXES 10,397.83 6,761.03 3,636.80 53.8% 4320 FEES 113,931.65 84,515.00 29,416.65 34.8% 4360 RENTALS 14,113.36 9,303.37 4,809.99 51.7% 4840 MISCELLANEOUS REVENUE - - - - 4930 OTHER FINANCING SOURCES - - 4970 INTERFUND TRANSFERS - - - Total $ 1,416,241.35 $ 1,262,934.35 $ 153,307.00 12.1% IZ Ol zt 00 Ct Ln N O O O M N N -I Q Q -1 Yk 3k > Q1 lD M m 01 o N O O O M Il co I, M O O O c N Ln 00 00 LD -4 O O Lb rn l0 lzz ll l0 00 O -zr N r-I zt M -1 Ln a--1 a-I L0 n Ln Ln r-I M M LL e-I a-i a--I Ln v o ono O o 0 0 0 0 0 o 3 r-I ui r Co `0 0�0 0 m 0 0 0 r- -I O O -te r-I O rl N N M N V r-I lD 00 M � t/} l�D O r- o m 0 m ' 0 0 O ~o o6 O M r- 00 oM 00 � O m 00 M N -:* 01 r- Ol O O M N t -z*- .-11 r4 Ln -i -:t tD Ln N O cn '� rH N r-I-4 �-I M M r-I LA O N r-I v1 01 L I- t\ CD WLn wO O Ln -0 0O ,1 N LO O Ln O 01 ' O O to ) C ry Oj I- -It N M W O o0 N N LL m O N M C1' W M Ln N O M d- tn U � l0 I� M M M Ln W O d' 00 a) oU Q > r-I00 00 MM M m w +-' "a O N M O Q O Z ,=3 w w a, N L 3 > O Ln a) -1 0) rn N M Ln LD Lrl w 01 n - , 00 1.0 M i i . M > U W W 01 i--I N r4 M rl q M a> -I N Ln W X Ln Q W ~ Of W OLn LU W N W z LU 0 (7 LLLi) w wQ w0 Ln Z cr Q = U Q LU Z Wcr IY Q - n Z H Z WQ I QO Ln L > Z Z U LL V J J LL LL J J W Q � W Q W = cc LnxZ < -1 LuzLLn = � ;° a o 0 o Ln o o o 0 o o o �-`L ci N " N N M M w m m 0 -tl- Ct v v -tT v d v a zT November 9, 2015 Charles Morin 80 Aaron River Rd. Cohasset,MA (781) 383-1941 Dear Water Commissioners, I am sorry that I am unable to attend the meeting scheduled on Thursday. I live on the reservoir and I would like to replace a section of the fence on our boundary with the reservoir with a 4'fence similar to the fence on the playground on Beechwood St. The existing fence on the Cohasset side of the reservoir is an eyesore. Falling trees have knocked down areas of the fence and a lot of the fence is rusting out. I don't believe that the fence serves any useful purpose. As a matter of fact,the fence was an obstruction to a rescue that happened on the reservoir a few years ago. There is no fence on the Wampatuck side of the reservoir; I don't believe that there is a fence around Lily Pond,at least not along King St. If you agree that the fence serves no useful purpose,then I hope that you will alert homeowners who abut the reservoir that the Water Department will no longer be responsible for the fence and that the homeowners can maintain the fence,or not,at their discretion. I believe that this would reduce liability for the Water Department and save the Water Department a significant amount of money. Thank you very much for considering this matter. Charles Morin WOODARD &CURRAN EXECUTIVE SUMMARY Plant operations were normal for the month of October with raw water quality consistent with previous years. Total organics decreased significantly over the month however water temperatures continued to be quite warm,thereby encouraging weed growth in Lily Pond. Filter run times were less than average at the start of the month but did improve as total organics went down. As with September, Plant performance/ TOC removal was less than average at 50%for the month. The Ellms Meadow Well-field was off for a 10 day period during the month to allow the groundwater level to recharge and to repair a minor chlorine leak. The quarterly meter reading commenced on September 30'h and was completed on October 9th. The billing commitment was prepared on/about October 27`t'and the bills were mailed on November 2"d The quarterly interconnection meeting with Aquarian and Linden Ponds was held at Cohasset on October 6`h. The next meeting is scheduled for January 12,2016 at Cohasset The 5 year inspection of the water storage tanks was performed by private contractor on October 30`'. DEP requires 3`d party inspections annually and a comprehensive inspection that includes sediment removal every 5 _years. Since both tanks are in need of painting and the sediment having been removed from both within the last 5 years this task was deemed unnecessary. Still no word from the EPA as to when a new discharge permit will be issued. As with our WMA permit our current discharge permit remains in effect. On October 28`h a group of approximately 35 H.S. seniors, accompanied by their Civics instructor Jack Buckley,toured the water treatment plant. Precipitation for the month of October was slightly above normal at 4.38". Normal is 4.18". At the time of this writing: Lily Pond is at 59%capacity(elevation 42.59),somewhat below normal. Aaron Reservoir is at 70%capacity(elevation 61.67),slightly below normal. Cohasset,Massachusetts I Water Department ES-1 i Woodard&Curran October 2015 MOR WOODARD &CURRAN 1 OPERATIONS 1.1 EVENTS IMPACTING OPERATIONS Except for one relatively minor problem with the lime feed system Plant operations were normal for the month. 1.2 PERMIT COMPLIANCE There were no drinking water quality violations in October. 1.3 FLOWS For the month of October the Treatment Facility, together with the Ellms Meadow Well-Field, produced an average of 705,092 GPD of finished water, with a total month production of 21.858 Million Gallons. 2014 Total(MG) Average MGD 2015 Total(MG) Average MGD January 16.850 0.554 January 17.384 0.561 February 14.459 0.516 February 16.122 0.576 March 16.607 0.536 March 17.764 0.573 April 17.232 0.574 April 16.272 0.542 May 23.553 0.760 May 29.369 0.947 June 35.690 1.190 June 30.809 1.027 July 35.173 1.135 July 36.385 1.174(+3.4%) August 33.161 1.070 August 36.471 1.176(+9.9%) September 30.049 1.002 September 31.977 1.066 October 19.291 0.622 October 21.858 0.705 November 15.835 0.528 November December 17.428 0.562 December Cohasset,Massachusetts I Water Department 1-1 Woodard&Curran A A" WOODARD &CURRAN 1.4 Chemical Usage and Compliance Monitoring Monthly chemical addition and compliance monitoring reports for the month of September were submitted to the Mass DEP on November 4, 2015. The monthly fluoride reports to the Mass DPH were also submitted on November&h. Chemical Usage for • of • Pre-chlorination 191.8#/month 6.2#/day Post-chlorination 210.3#month 6.8#/day Post-chlorination, Ellms Meadow 67.4#/month 2.89/day Calcium Hydroxide(Lime)(Process) 1016.4#/month 32.8#/day Calcium Hydroxide(Lime) 487.7#/month 15.7#/day Poly Aluminum Chloride 27,188#/month 877.0#/day Ferric Chloride 1,350.3#/month 43.6#/day Polymer 39.1#/month 1.3#/day Sodium Permanganate 510.0#/month 16.5#/day Sodium Fluoride 200#/month Sodium Fluoride, Ellms Meadow 0#/month Sodium Hexametaphosphate 991.4#/month 32.0#/day Sodium Hexametaphosp hate, Ellms Meadow 655.9#/month 21.2#/day NOTE:TOC removal for the month of September was at 50% Cohasset,Massachusetts I Water Department 1-2 Woodard&Curran At- WOODARD &CURRAN 1.5 SLUDGE GENERATION Normal sludge generation volumes were realized in October,about 18,400 gpd. 1 , 1 January 16,800 GPD January 20,400 February 18,400 GPD February 16,700 March 18,400 GPD March 17,700 April 18,400 GPD April 11,700 May 21,000 GPD May 11,600 June 23,000 GPD June 19,900 July 34,000 GPD July 20,700 August 23,400 GPD August 20,700 September 17,300 GPD September 30,900 October 19,300 GPD October 18,400 November 10,600 GPD November December 20,500 GPD December 1.6 WATER QUALITY There were no water quality complaints received during October. 1.7 EMERGENCY&SERVICE CALLS There were 6 Distribution System Staff call outs for the month of October. • October P,Fire Department call out. Contractor hit water service at 216 Atlantic Ave. • October 7t',Distribution Operator called out to locate three water services for the Gas Company. • October 15"', Protection One call out for an intrusion alarm at the Ellms Meadow Pump Station. Door was not secure. • October 19`h. Distribution Operator call out for a broken water main at C.J.Cushing Hwy. • October 21', Distribution Operator called out for a broken water main at 18 Pleasant St. • October 26`h, Distribution Operator called out by Gas Co. Their contractor hit Sewer pipe at Depot Court. Cohasset,Massachusetts I Water Department 1-3 Woodard&Curran ►A WAMDARD &CURRAN 1.8 POWER OUTAGES There were no power outages during the month of October. 1.9 STAFF CALLOUTS The month of October held 3 Plant Operations callouts. • October 8d', Plant Operator worked late to repair a chlorine leak at the Ellms Meadow Pump Station. • October I Ph,Chief Operator worked due to employee vacation. • October 12d',Chief Operator worked late to repair lime feed system. 1.10 PLANT DOWNTIME There was one minor down time incident at the Treatment Plant this month. • On October 12th the pump hose on the raw water lime pump failed. The Plant was down for several hours while this hose was replaced. 1.11 MAINTENANCE Maintenance performed during October included; • Processing lagoon sludge to the geo-bag. • Cleaning and calibrating the chlorine,pH,and fluoride probes on Treatment Plant analyzers. • Cleaning the lime slurry mixing tank; level probe, and all suction & discharge piping on a weekly and sometimes daily basis. • On October 14d'CWD personnel replaced the discharge line on the raw water lime feed. 1.12 REPAIRS The following repairs were completed in October: • On October 8 h CWD personnel repaired a chlorine leak on the discharge line of the chlorine pump at the Ellms Meadow pump station. • On October 12"'CWD personnel replaced the pump hose on the raw water lime pump. • On October 13th CWD personnel repaired a leaking valve on the lime slurry makeup water line. • On October 215` and 22°d, a service leak at 31 Elm St. was repaired. The leak was under the paved roadway and was repaired by one of our contractors. Cohasset,Massachusetts I Water Department 1-4 Woodard&Curran ► �► WOODARD &CURRAN 1.13 HOUSEKEEPING The service company,Stephco continues to clean the management area of the treatment plant facility on a weekly basis. Additionally,daily cleaning takes place in the Laboratory, Operator's Office, Chemical, Pump,and Filtration Rooms. Cohasset Massachusetts I Water Department 1-5 Woodard&Curran WOODARD &CURRAN 2 PROJECT MANAGEMENT AND ADMINISTRATION 2.1 SYSTEM IMPROVEMENTS The following is a listing of capital projects and maintenance items completed since July 1, 2012. Completed Items(since July 1, 2012) • $17.9K--Filter backwash control valve actuators(3ea)replaced. • $2.1K--Filter air wash control valve actuator(lea)replaced • $5.1K--Sedimentation Basin sludge valves(tea)replaced. • $ 1.6K--Unprotected 480 Volt indoor power line replaced with one enclosed in appropriate conduit to include disconnect/breaker switch with appropriate"pigtail'connection for portable pump use. • $ 1.4M--Solar SRF Application received and ultimately refused due to SRF loan requirements and DEP required protocols. • $15K-Fluoride Grant Application. Approved in May, 2013 by MA DPH. Design July 2013, installation August 2013. • $48.6K--SCADA HW & SW upgrades complete to include Excel Reporter Compliance and WINN911 programs complete with operator training. • $5+K—Chapter 6 MA DEP Compliance Audit. Reports on site at plant for Commission review. • $12K—Equipment and Controls Audit for unmanned operations gap identifiers. Reports on site for Commission review. • $ 1.6K—Rebuild of chlorine gas chlorinators, regulators and change over valve devices. Complete. • $ 3K—SCADA programming for back wash cycle event options as required by MA DEP, (i.e. head loss,turbidity,time in service). Complete • $22K-Fixed ladder for the Bear Hill water storage tank vault. Complete. • $3.1K-Chemical piping modifications to bring to DEP and plumbing codes. Complete. • $17K—Engineering,specification,and VFD controls installation for RW pumps. Complete. • $11 K—Window repair and replacement at Lily Pond Treatment Facility. Complete. • $62K-Aaron Reservoir 24"Low Level Outlet Valve Replacement. Complete. • $22K- Elms Meadow GWR 4-log compliance. Complete. • $2.5K - SCADA programming for Lily Pond Emergency generator "nui/alarm" status. Complete. Cohasset,Massachusetts j Water Department 2-1 Woodard&Curran �� WOODARD &CURRAN • 5.1 K — Sedimentation mud valve and stem operator replacement. One valve was replaced in November,the other in December. Complete. • 49K — Mechanical and electrical upgrades to the Sodium Permanganate, Phosphate, and Ferric Chloride chemical storage and feed systems. Complete. • 95K — Sludge removal and offsite disposal, geo-bag replacement, and lagoon sludge transfer. Complete. • Leak detection of 100%of the system. Complete. • 113K—Bringing the Sludge Residuals Management in house. Complete. • 8.5K—Replacement of the 3 (ea)filter effluent turbidimeters. Complete. NOTE: There are other projects under consideration by the CWD. 2.2 STAFFING&TRAINING On October 14`h, all staff members attended our monthly safety meeting. The topic for the meeting was "Inspect Lockout/Tagout Procedures". 2.3 CORPORATE SUPPORT Cohasset,Massachusetts I Water Department 2-2 Woodard&Curran VJOODARD &CURRAN 3 OTHER 3.1 ROUTE 3A BOOSTER STATION &LINDEN POND Flows through the Whitney Crossing Booster are periodically monitored and adjusted to maintain an even status between the amount we pump and the Linden Ponds usage. 3.2 TTHM&HAA5 DISTRIBUTION SAMPLING RESULTS These samples are taken quarterly and the graphs below reflect samples results through the 3rd quarter of 2015 TTHM Location Samples 2014-15 90 80 --- —----- - ..-_._.. 70 M - 60 — - -------- _ - -♦-Deer Hill School 50 _ 40 -I•-Police Station 30 Whitehead Rd 20 — --- - " —___ -9�Beachwood St. 10 ;I— - -........... ---- 0 t— --__— --r----- -- --_ Jan-Mar Apr-Jun Jul-Sep Oct-Dec Jan-Mar Apr-Jun Jul-Sep HAA5 Location Samples 2014-15 60.0 50.0 40.0 ;-- — - - �" tDeer Hill School C 30.0 .____._.. __--- _-- --___ -- _ -Ill-Police Station i 20.0 _ ------- Whitehead Rd a. 9 —--- �0-Beechwood St. 10.0 -- --- -- - ----- f` _ g — 0.0 - --- --- -- Jan-Mar Apr-Jun Jul-Sep Oct-Dec - - -- --- --- Jan-Mar Apr Jun _Jul_-Sep - ...-. _... Cohasset,Massachusetts I Water Department 3 t Woodard&Curran n_a_�__nn•r unn .`Wa cps cohnsset Water N �`.: ,; D E P A R T M E N T Commissioners Leonora C.Jenkins OH ASSET S t*ff the Co�rr� cmt�Since 1950 Leonora Rolf G.Jenkestebins John W. Steinmetz BOARD OF WATER COMMISSIONERS Friday,November 20, 2015 1:00 PM 41 Highland Avenue—Selectman's Office AGENDA 1:00 Commission to meet with Chris Senior • Topics not reasonably anticipated by the chair 48 hours in advance of the meeting Discussions during meetings should always be courteous and respectful and, should be confined to the subject under consideration. Statements and questions should be directed to the chair, who will ask the appropriate person(s) to respond. This meeting will be recorded as an official record. If you wish to record the meeting in any manner,you must advise the chair prior to the start of the meeting. Comments and copies of documents used in a presentation must be provided to the Water Board staff as part of the official record. 339 King Street, Cohasset,Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org .\li1'4 p/J Cohfi$set Water .t`--`� t D E P A R T M E N T Commissioners -.. ( ,,,,,y:, �]�� /yy�I/� �+n 4�/] Leonora C.Jenkins j.O O,IASSLT O &- ff a CV//N/�v� v S#X 19W Rolf N. G'esteb John W. Steinmetz BOARD OF WATER COMMISSIONERS Thursday,December 17, 2015 9:30 a.m. 339 King Street—Treatment Plant AGENDA 9:30— 10:00 8 James Lane 10:00 - 10:15 Financials &New Procurement Policy 10:15 — 10:30 Holland Company& Sewer Billing Update 10:30 - 11:00 Woodard& Curran MOR • Weeds & Silt Removal • Insulation of Piping @ Ellms Meadow • Lime Conversion 11:00— 11:15 Warrants/Abatements/Approval of Meeting Notes 11:15 — 11:30 Topics to Include in Year End Report 11:30— 11:45 Commission Comments 11:45 - 12:00 Public Comments • Topics not reasonably anticipated by the chair 48 hours in advance of the meeting Discussions during meetings should always be courteous and respectful and, should be confined to the subject under consideration. Statements and questions should be directed to the chair, who will ask the appropriate person(s) to respond. This meeting will be recorded as an official record. If you wish to record the meeting in any manner, you must advise the chair prior to the start of the meeting. Comments and copies of documents used in a presentation must be provided to the Water Board staff as part of the official record. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org .Uka aqe y " cohnsset water D E P A R T M E N T Commissioners Leonora C. Jenkins S�i��ll ��� u 1 Rolf N. Gjesteby John W. Steinmetz Minutes of the Cohasset Board of Water Commissioners 339 King Street— Water Treatment Plant December 17, 2015 @ 9:30 am Members Present: Leonora Jenkins, Chairman Rolf Gjesteby, Vice-Chairman John Steinmetz, Clerk Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom, Joe Geary, Paul Roux, Paula Linhares, Mary Gallagher, Brian Joyce, John Waldstein& Paul Sullivan from 8 James Lane project Motion made by Lee to call the meeting to order at 9:31 2nd by Rolf. 8 James Lane Paul Sullivan said that they have commenced work and are hammering away ledge still. Lee asked what was going on with the Junction. They said that there is a lease for the next couple of years. The developers said that since there is a lease they have no plans to remove from the site. If she decides not to renew lease then they would address it at that time. Carl said that he does not feel that there is a definite agreement as to what will be done. John said they agreed on the relief from the connection fees. They are doing the looping, and there are 3 hookups. They have not done the borings yet so if they find issues at that time they will come back to the board. Both gentlemen stated they would hookup services to new main. They informed the board that there will be 3 domestic taps and 1 sprinkler line tap. They said they would put a letter together and submit to Brian for his review and a sign off. They wanted to have their connection credited when the first building gets approved. Lee said that the board could charge at the end of project. I will e-mail the application to developers. They will get credit at end of project. Abatement/Warrants/Approval of Minutes Philip & Judith Tedeschi—20 Otis Avenue They were charged $62.35 for a 2nd meter which was removed. John made a motion to abate $62.35 this was 2nd by Rolf all in favor. Warrants were signed and approved. John made a motion to approve meeting minutes of Nov. 12, 2015, 2nd by Rolf all in favor. Woodard & Curran MOR Weed & Silt removal - Carl believes that they accomplished what they had set out to do. Lee asked if they should do it again in 2 years. Paul said that it will have to be looked at 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org just not sure of a timeline. There will be a big difference in the intake not getting choked down. The guys used to have to rake the screens this will alleviate having to do that. It will free up time for the operators to do other jobs. Lee asked if raking the screens had wear and tear on them. Paul said no because they are made of cast iron. Insulation of piping @ Ellms Meadow—Carl reported that the insulation is on order and anticipates it being delivered in a week and a half. Carl expects it to be installed in a week. Lee asked how the level is at the well. Carl said we are in good shape and the pond is at 90%. Lee asked if anyone had read the article in USA today about water sales to other towns. Carl said he was approached by the DPW director in Scituate about possibly buying water from Cohasset, but when Carl told him the rate and they were not interested. Financials Mary Gallagher said things are looking fine for the department. Hydrants and liens will come up after the first of the year. They collect in January for liens and February hydrants are billed. Lee asked if Paula or Mary knew the status of the sewer billing. Neither one had an update. It was suggested that a check list be done to show what I am doing in regards to sewer. Lee then asked if anyone had heard anything on Holland Company. I explained that it was still under negations. There was a discussion about the monies appropriated at town meeting for the replacement of filter media will not be used. It was found that it is still good for another 5 years. This money cannot be used unless it is on Filter media. Mary said that they could go to town meeting and re-appropriate the funds or just have them go into retained earnings. Paula stated that there are some old monies on the books which she would like to rescind. It isn't actual money it was approval to borrow said monies from March 2004. John made motion that the Water Commission rescind the borrowing authority from the March 27, 2004 Article 17 in the amount of$53,000 and further move the Water Commission rescind the borrowing authority from the March 29, 2004 Article 18 that has a balance of $632. This is subject to checking with Glenn Pratt to confirm that we owe no money to any homeowners for land acquisions,this was 2nd by Rolf all in favor. Stipend pay—Paula explained to the board that as of January 1, 2016 that they will no long approve requests for stipend pay for Woodard & Curran employees. She said that since they are being paid by Woodard & Curran under contract with the town that Chris does not feel it is appropriate that they are paid by the board in addition. Lee asked what about making them town employees. Paula said that Chris would not allow that. Paul explained that it is Woodard & Currans policy that stipend pay is at a rate of$125.00 a week. Paul did explain that it is lower than what American Water was paying the employees. He explained that when Peter DeCaprio found out he opted to pay the difference out of the water budget. Paul said that Woodard& Curran has worked very hard to get everyone on the same rate across the company so they would not be able to increase the stipend pay. Paul then explained that Woodard & Curran makes up for the shortfall in bonus' and safety monies. Lee asked if there could be an amendment to the contract. Paul said no because companywide stipend pay is $125.00, he explained that the stipend pay has overhead so the employee gets $125 but it costs the company up to 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org 25% more. Joe explained that it has taken Woodard& Curran a long time to get where they are in getting the entire company unified in the stipend pay. Joe will discuss the situation with Brendan & Sean. Brian Joyce informed the board that that the governor is looking into alleviating some of the requirements in the procurement process. One thing is he is looking into increasing the ceiling for quote only from $34,999 to$50,000. Brian said the contracts that are going out to bid and they are putting in 3 year contacts which is the maximum allowed. Caustic Conversion—Lee asked with the additional engineering with the project be within budget? Joe said yes but it will be tight. Lee then asked about the VFD replacement. What will need to go out to bid? Carl is getting bids on the VFD which will be submitted with the procurement form. He is going to get bids on the electrical work as well as piping, this will be done separately. Lee wanted to know when the project would be complete. Carl said it is in DEP's court they are the ones holding us up. Joe said that DEP might force us to do a pilot study. Joe went and sent an e-mail to contacts he knew in the NE region, and asked them if they required a pilot study to go from lime to caustic and was told that they would not require that. Lee then asked for Woodard & Curran to look into the increased cost of caustic for budget reasons. This information will be needed by February. Lee asked if it would have to go out to bid. Carl said that it is part of the chemical consortium so it would not be necessary to go out to bid. Lee then talked about Wayne Sawchuk wanting to dig for wells around the reservoir. Paul said that the DEP would not approve wells and Joe said that it would change the reporting but still we would be running the plant. Lee wants a list of what has been done for the year for the year-end report. Joe & Carl will work on that and make it available at the next meeting. Joe supplied the board with the contract for engineering of Phase 2 of the caustic conversion. The commission signed the contract. Motion made by Lee to adjourn at 11:30, this was 2nd by John all in favor. Respectfully Submitted, Brenda Douglas, Recordin Secretary Approved By: Date: I U I Jo Steinmetz, Clerk Co asset Board of Water Commis 'one s 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org SIGN IN SHEET December 17, 2015 NAME ADDRESS L .� Zr Cohasset Water D E P A R T M E N T Commissioners Leonora C. Jenkins Y, orwsssT C071271NNO S2 w Im Rolf N. Gjesteby John W. Steinmetz Minutes of the Cohasset Board of Water Commissioners 339 King Street— Water Treatment Plant December 17, 2015 @ 9:30 am Draft Members Present: Leonora Jenkins, Chairman Rolf Gjesteby, Vice-Chairman John Steinmetz, Clerk Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom, Joe Geary, Paul Roux, Paula Linhares, Mary Gallagher, Brian Joyce, John Waldstein&Paul Sullivan from 8 James Lane project Motion made by Lee to call the meeting to order at 9:31 2nd by Rolf. 8 James Lane Paul Sullivan said that they have commenced work and are hammering away ledge still. Lee asked what was going on with the Junction. They said that there is a lease for the next couple of years. The developers said that since there is a lease they have no plans to remove from the site. If she decides not to renew lease then they would address it at that time. Carl said that he does not feel that there is a definite agreement as to what will be done. John said they agreed on the relief from the connection fees. They are doing the looping, and there are 3 hookups. They have not done the borings yet so if they find issues at that time they will come back to the board. Both gentlemen stated they would hookup services to new main. They informed the board that there will be 3 domestic taps and 1 sprinkler line tap. They said they would put a letter together and submit to Brian for his review and a sign off. They wanted to have their connection credited when the first building gets approved. Lee said that the board could charge at the end of project. I will e-mail the application to developers. They will get credit at end of project. Abatement/Warrants/Approval of Minutes Philip &Judith Tedeschi—20 Otis Avenue They were charged $62.35 for a 2"d meter which was removed. John made a motion to abate $62.35 this was 2nd by Rolf all in favor. Warrants were signed and approved. John made a motion to approve meeting minutes of Nov. 12, 2015, 2❑d by Rolf all in favor. Woodard & Curran MOR Weed& Silt removal - Carl believes that they accomplished what they had set out to do. Lee asked if they should do it again in 2 years. Paul said that it will have to be looked at 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org just not sure of a timeline. There will be a big difference in the intake not getting choked down. The guys used to have to rake the screens this will alleviate having to do that. It will free up time for the operators to do other jobs. Lee asked if raking the screens had wear and tear on them. Paul said no because they are made of cast iron. Insulation of piping @ Ellms Meadow—Carl reported that the insulation is on order and anticipates it being delivered in a week and a half. Carl expects it to be installed in a week. Lee asked how the level is at the well. Carl said we are in good shape and the pond is at 90%. Lee asked if anyone had read the article in USA today about water sales to other towns. Carl said he was approached by the DPW director in Scituate about possibly buying water from Cohasset, but when Carl told him the rate and they were not interested. Financials Mary Gallagher said things are looking fine for the department. Hydrants and liens will come up after the first of the year. They collect in January for liens and February hydrants are billed. Lee asked if Paula or Mary knew the status of the sewer billing. Neither one had an update. It was suggested that a check list be done to show what I am doing in regards to sewer. Lee then asked if anyone had heard anything on Holland Company. I explained that it was still under negations. There was a discussion about the monies appropriated at town meeting for the replacement of filter media will not be used. It was found that it is still good for another 5 years. This money cannot be used unless it is on Filter media. Mary said that they could go to town meeting and re-appropriate the funds or just have them go into retained earnings. Paula stated that there are some old monies on the books which she would like to rescind. It isn't actual money it was approval to borrow said monies from March 2004. John made motion that the Water Commission rescind the borrowing authority from the March 27, 2004 Article 17 in the amount of$53,000 and further move the Water Commission rescind the borrowing authority from the March 29, 2004 Article 18 that has a balance of $632. This is subject to checking with Glenn Pratt to confirm that we owe no money to any homeowners for land acquisions, this was 2nd by Rolf all in favor. Stipend pay—Paula explained to the board that as of January 1, 2016 that they will no long approve requests for stipend pay for Woodard & Curran employees. She said that since they are being paid by Woodard & Curran under contract with the town that Chris does not feel it is appropriate that they are paid by the board in addition. Lee asked what about making them town employees. Paula said that Chris would not allow that. Paul explained that it is Woodard& Currans policy that stipend pay is at a rate of$125.00 a week. Paul did explain that it is lower than what American Water was paying the employees. He explained that when Peter DeCaprio found out he opted to pay the difference out of the water budget. Paul said that Woodard & Curran has worked very hard to get everyone on the same rate across the company so they would not be able to increase the stipend pay. Paul then explained that Woodard & Curran makes up for the shortfall in bonus' and safety monies. Lee asked if there could be an amendment to the contract. Paul said no because companywide stipend pay is $125.00, he explained that the stipend pay has overhead so the employee gets $125 but it costs the company up to 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org 25%more. Joe explained that it has taken Woodard & Curran a long time to get where they are in getting the entire company unified in the stipend pay. Joe will discuss the situation with Brendan & Sean. Brian Joyce informed the board that that the governor is looking into alleviating some of the requirements in the procurement process. One thing is he is looking into increasing the ceiling for quote only from $34,999 to$50,000. Brian said the contracts that are going out to bid and they are putting in 3 year contacts which is the maximum allowed. Caustic Conversion—Lee asked with the additional engineering with the project be within budget? Joe said yes but it will be tight. Lee then asked about the VFD replacement. What will need to go out to bid? Carl is getting bids on the VFD which will be submitted with the procurement form. He is going to get bids on the electrical work as well as piping, this will be done separately. Lee wanted to know when the project would be complete. Carl said it is in DEP's court they are the ones holding us up. Joe said that DEP might force us to do a pilot study. Joe went and sent an e-mail to contacts he knew in the NE region, and asked them if they required a pilot study to go from lime to caustic and was told that they would not require that. Lee then asked for Woodard & Curran to look into the increased cost of caustic for budget reasons. This information will be needed by February. Lee asked if it would have to go out to bid. Carl said that it is part of the chemical consortium so it would not be necessary to go out to bid. Lee then talked about Wayne Sawchuk wanting to dig for wells around the reservoir. Paul said that the DEP would not approve wells and Joe said that it would change the reporting but still we would be running the plant. Lee wants a list of what has been done for the year for the year-end report. Joe & Carl will work on that and make it available at the next meeting. Joe supplied the board with the contract for engineering of Phase 2 of the caustic conversion. The commission signed the contract. Motion made by Lee to adjourn at 11:30, this was 2nd by John all in favor. Respectfully Submitted, Brenda Douglas, Recording Secretary Approved By: Date: John Steinmetz, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org o 0 0 0 0 0 o e o 0 0 0 o e e e o e o 0 o e e e o C � Ci 00 O O O O O OT O O O O O� r- � t+1 �D M N 00 O O � In O �p O O O p T -T N O C N C4 wi O 0 0 O �/1 ^ ^ en M M r k o rn N N 00 n n er W p M u w Q n O, n O 'O n O w w O O O w O O O+ 00 N O, r r M bD O1 O O O O M O N Q: O O �D a O w O e` In N O 'Q O O pp D\ l- \O 9 M N M N N O N M N N M O O 8 M ON M r r 7 •� �o M a0 N M 00 O O N — N N Y O O T �O �O O O > V' T �O 00 M \O �0 V 7 00 e O .Or^ O N r` of '7 .-. �D M-� O� N Efi 69 M 69 M o, ol N _ _ T 69 p T R' M d 69 69 69 69 69 69 69 69 6A ER 69 69 infie M M 00 69 6f N 69 •p n CD C7, W) N �r N CD %D N N N 00 — O+ a 0! 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Z w 3 W 3 3 rdi, F 3 3 3 z a z F z a w c5 e x w z y Fa COD W y y o x Z rA W 9 7 F a ea H d CD eq N a+ F et O.i N N N O 7 O l� O Vl N O M O N N O m N N N N ..a N N N M M M N 141 G7 V1 1/1 1n h h In Vn d' h Q 10 b 10 b 10 b Town of Cohasset Water Enterprise Fund Budget to Actual November 30,2015 Budget Year To Date Budget Balance REVENUES Fav/(Unfav) Water Use Charges 3,870,801.00 1,982,927.67 (1,887,873.33) (48.77) Sale of Water to Linden Ponds 250,000.00 119,131.12 (130,868.88) (52.35) Hydrant&Distribution Charges 424,984.00 - (424,984.00) (100.00) Penalties/Interest Charges 21,635.00 11,213.60 (10,421.40) (48.17) Water Liens Added to Taxes 151,094.00 10,397.83 (140,696.17) (93.12) Tax Liens 7,141.00 4,448.61 (2,692.39) (37.70) System Development Charge 60,000.00 (60,000.00) (100.00) Other Revenue 114,631.65 114,631.65 _ Rental/Lease Income 47,130.00 18,168.85 (28,961.15) (61.45) Interest Income - Transfer from General Fund Total : REVENUES 4,832,785.00 2,260,919.33 (2,571,865.67) (53.22) General Expenses 1,798,163.42 566,512.78 1,231,650.64 68.49 Debt Service 3,011,309.00 2,503,672.01 507,636.99 16.86 Indirect Costs 98,550.00 - 98,550.00 100.00 Caustic Conversion 110,000.00 - 110,000.00 100.00 Total : EXPENDITURES 5,018,022.42 3,070,184.79 1,947,837.63 38.82 NET SURPLUS/(DEFICIT) (185,237.42) (809,265.46) (624,028.04) (336,88) Budget Balancing Items: Reserve for Encumbrances FY15 237.42 Retained Earnings 185,000.00 185,237.42 Town of Cohasset Water Enterprise Fund Revenue Actual to Budget Five Months Ending November 30,2015 Object Description Actual Budget Fav/(Unfav) 4140 TAX LIENS REDEEMED 4,448.61 7,141.00 (2,692.39) (37.7) 4170 PENALTIES AND INTEREST 11,213.60 21,635.00 (10,421.40) (48.2) 4210 USAGE CHARGES 1,982,927.67 3,870,801.00 (1,887,873.33) (48.8) 4215 SALE OF WATER 119,131.12 250,000.00 (130,868.88) (52.4) 4220 OTHER CHARGES - 424,984.00 (424,984.00) (100.0) 4230 WATER LIENS ADDED TO TAXES 10,397.83 151,094.00 (140,696.17) (93.1) 4320 FEES 114,631.65 60,000.00 54,631.65 91.1 4360 RENTALS 18,168.85 47,130.00 (28,961.15) (61.5) 4840 MISCELLANEOUS - - - - 4930 OTHER FINANCING SOURCES - - - - 4970 INTERFUND TRANSFERS - - - Total $ 2,260,919.33 $ 4,832,785.00 $ (2,571,865.67) (53.2) Town of Cohasset Water Enterprise Fund Revenue Actual to Prior Year Four Months Ending October 31st Object Description Fiscal Year 2016 Fiscal Year 2015 Inc/(Dec) 4140 TAX LIENS REDEEMED 4,448.61 7,140.53 (2,691.92) -37.7% 4170 PENALTIES AND INTEREST 11,213.60 9,776.46 1,437.14 14.7% 4210 USAGE CHARGES 1,982,927.67 1,778,227.26 204,700.41 11.5% 4215 SALE OF WATER 119,131.12 122,421.55 (3,290.43) -2.7% 4220 OTHER CHARGES - - - - 4230 WATER LIENS ADDED TO TAXES 10,397.83 7,656.07 2,741.76 35.8% 4320 FEES 114,631.65 94,365.00 20,266.65 21.5% 4360 RENTALS 18,168.85 19,553.37 (1,384.52) -7.1% 4840 MISCELLANEOUS REVENUE - - - - 4930 OTHER FINANCING SOURCES - 115,000.00 (115,000.00) -100.0% 4970 INTERFUND TRANSFERS - - - - Total $ 2,260,919.33 $ 2,154,140.24 $ 106,779.09 5.0% e LD N LT W N lT I O O O I� L,D I-: N I .4 t\ N M rI N p p > Q� O L.D LD Ln O Ol O Ql m m o LD rn rn I- r1 0 0 C N I, rl 00 ri -ti 4 Ib t4 la)0 ld m Om n rr M ' n > N i1 00 N (V N r-I a1 -* co M M 00 LL N -L IZT tr? 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(O Lv Y w C Ln cc M Ln Ln m tD lD r1 ' W LD W I ' ' m > N O o6 cj ^ `-I > Z N cM-I m lDD r-I rn W 3 F r- r4 e o Z c a) r l Ln W X Ln a U H w pLn p w p w w W N LL 2 Z_ p C7 Ln w w w p N Z Q p Q U c[ Z H Ln 0 Z H W a a Z a o Ln ,'; 2 � 2 LLI Q Z z Y Z U LL U _3 LL W O' J = LL O W Q W Levi X Z Q J 2 Q w Z N _ LU y Ia- a Lail O LWi cc: O Z F- L) Y 0 0 0 Ln 0 0 0 0 0 0 0 V � r-I r-I N M N LD [P M I- O � � C' a' V � � � � Sewer Revenue Sewer Revenue 300,000 November Year to 250,000 -- --- Date I-If $3,000,000 200,000 $2,500,000 150,000 -FY 2016 $2,000,000 FY16 Budget 100,000 -FY 2015 $1,500,000 ■FY2016 $1,000,000 s ❑FY2015 50,000 $500,000 $- July August September October November YTD Nov Water Revenue Water Revenue 1,000,000 November to Date 900,000 $6,000,000 800,000 700,000 $5,000,000 600,000 $4,000,000 500,000 -FY 2016 FY16 Budget 400,000 �FY 2015 $3,000,000 ■FY2016 300,000 $2,000,000 ❑FY2015 200,000 100,000 $1,000,000 $- July August September October November YTD Nov A.- *.- 4"k WOODARD &CURRAN TABLE OF CONTENTS SECTION PAGE NO. ExecutiveSummary.....................................................................................................................................ES-1 1 OPERATIONS..........................................................................................................................................1-1 1.1 Events Impacting Operations..............................................................................................................1-1 1.2 Permit Compliance...............................................................................................................................1-1 1.3 Flows.....................................................................................................................................................1-1 1.4 Chemical Usage and Compliance Monitoring....................................................................................1-2 1.5 Sludge Generation...............................................................................................................................1-3 1.6 Water Quality........................................................................................................................................1-3 1.7 Emergency&Service Calls.................................................................................................................1-3 1.8 Power Outages.....................................................................................................................................1-4 1.9 Staff Callouts........................................................................................................................................1-4 1.10 Plant Downtime....................................................................................................................................1-4 1.11 Maintenance...--.......................................-.........................................................................................1-4 1.12 Repairs..................................................................................................................................................1-5 1.13 Housekeeping.......................................................................................................................................1-5 2 PROJECT MANAGEMENT AND ADMINISTRATION...........................................................................2-1 2.1 System Improvements.........................................................................................................................2-1 2.2 Staffing&Training................................................................................................................................2-2 2.3 Corporate Support................................................................................................................................2-2 3 OTHER......................................................................................................................................................3-1 3.1 Route 3A Booster station&linden pond.............................................................................................3-1 32 TTHM&HAA5 Distribution Sampling Results............................................3-1 i WOODARD &CURRAN EXECUTIVE SUMMARY Plant operations were normal for the month of November with only a few minor process problems associated with the lime feed system. With the seasonal reduction in total organics filter run times increased significantly over last month. Plant performance / TOC removal for the month of November was 64%. Except for minor chlorine leaks that shut the well pump down on two occasions,the Ellms Meadow Well- field ran 24/7. A.E. Diving Services was contracted to remove bottom silt from Lily Pond at the Plant Intake. Divers were on site November l 6"' — 20"'pumping silt to a geo-bag set up on the paved area at the rear of the Plant. Silt that ranged from 6" to more than 2' deep was removed from the graveled intake ramp that extends approximately 100' into the Pond. On November 17"' we conducted our quarterly TTHMs/HAA5 (chlorine by-products) sampling. Results, shown at the end of this report,continue to be in close proximity with previous fourth quarter testing. Precipitation for the month of November was slightly below normal at 3.30". Normal is 3.89". At the time of this writing: Lily Pond is at 86%capacity(elevation 44.20). Aaron Reservoir is at 88%capacity(elevation 63.75). Cohasset,Massachusetts j Water Department ES-1 Woodard&Curran November 2015 MOR •► WOODARD &CURRAN 1 OPERATIONS 1.1 EVENTS IMPACTING OPERATIONS Except for one relatively minor problem with the lime feed system Plant operations were nonnal for the month. 1.2 PERMIT COMPLIANCE There were no drinking water quality violations in November. 1.3 FLOWS For the month of November the Treatment Facility, together with the Ellms Meadow Well-Field, produced an average of 598,872 GPD of finished water, with a total month production of 17.966 Million.Gallons. 2014 Total(MG) Average i 2015 January 16.850 0.554 January 17.384 0.561 February 14.459 0.516 February 16.122 0.576 March 16.607 0.536 March 17.764 0.573 April 17.232 0.574 April 16.272 0.542 Mav 23.553 0.760 May 29.369 0.947 June ( 35.690 1.190 June 30.809 1.027 July 35.173 1.135 Julv 36.385 1.174(+3.41/1o) August 33.161 1.070 August 36.471 1.176(+9.90/.) September 30.049 1.002 September 31.977 1.066 October 19.291 0.622 October 21.858 0.705 November 15.835 0.528 November 17,966,146 0.599 December 17.428 0.562 December Cohasset,Massachusetts I Water Department 1-1 Woodard&Curran A •. "k WOODARD &CURRAN 1.4 Chemical Usage and Compliance Monitoring Monthly chemical addition and compliance monitoring reports for the month of November were submitted to the Mass DEP on December 9, 2015. The monthly fluoride reports to the Mass DPH were also submitted on December 9"'. Chemical Usage for • of • Pre-chlorination 203.3#/month 6.8#/day Post-chlorination 177.9#month 5.9#/day Post-chlorination, Ellms Meadow 94.2#/month 3.1#/day Calcium Hydroxide(Lime)(Process) 1164.4#/month 38.8#/day Calcium Hydroxide(Lime) 126.8#/month 4.2#/day Poly Aluminum Chloride 19,169.1#/month 639.0#/day Ferric Chloride 775.6#/month 25.9#/day Polymer 33.2#/month 1.1#/day Sodium Permanganate 327.5#/month 10.9#/day Sodium Fluoride 1509/month Sodium Fluoride, Ellms Meadow 50#/month Sodium Hexametaphosphate 798.8#/month 26.6#/day Sodium Hexametaphosphate, Ellms Meadow 508.7#/month 17.0#/day INO!TE!:TOC removal for the month of November was at 64% ----------------- — Cohasset,Massachusetts I Water Department 1-2 Woodard&Curran i �i W40DARD &CURRAN 1.5 SLUDGE GENERATION Somewhat less than normal sludge volumes were generated in November,about 9,200 gpd. 2014 2015 January 16,800 GPD January 20,400 February 18,400 GPD February 16,700 March 18,400 GPD March 17,700 April 18,400 GPD April 11,700 May 21,000 GPD May 11,600 June 23,000 GPD June 19,900 July 34,000 GPD July 20,700 August 23,400 GPD August 20,700 September 17,300 GPD September 30,900 October 19,300 GPD October 18,400 November 10,600 GPD November 9,200 December 20,500 GPD December 1.6 WATER QUALITY No water quality complaints were received during November. 1.7 EMERGENCY&SERVICE CALLS There were 3 Distribution System Staff call outs for the month of November. • November 2", Distribution Operator called out to secure Bear Hill Tank after AT&T Contractor finished work on cable tray panel replacement. • November 6", Distribution Operator worked late to confirm an irrigation system leak at Fairoaks Ln. • November 24`h,Distribution Operator worked late identifying a leak at 512 King St. Cohasset,Massachusetts I Water Department 1-3 Woodard&Curran .al, 'qk MMMARD &CURRAN 1.8 POWER OUTAGES There were no power outages during the month of November. 1.9 STAFF CALLOUTS The month of November held 2 Plant Operations callouts. • November 12`h,Plant Operator worked late to complete daily compliance monitoring at the Ellms Meadow Pump Station. • November 27t',Plant Operator was called out to assist ,vith repairs to the lime feed system. 1.10 PLANT DOWNTIME There was one minor down time incident at the Treatment Plant this month. • On November 24`t'the make-up feed water on the lime slurry tank failed to shut off resulting in a dilute lime slurry solution that upset the treatment process. The Plant was down for several hours while the fill probe was dismantled,cleaned,reassembled,and tested. 1.11 MAINTENANCE Maintenance performed during November included-. • Processing lagoon sludge to the geo-bag. • Cleaning and calibrating the chlorine,pH,and fluoride probes on Treatment Plant analyzers. • Cleaning the lime slurry mixing tank, level probe, and all suction & discharge piping on a weekly basis. • CWD personnel removed sticks,branches,and,other debris from the fish ladder at the Aaron River Reservoir. They also replaced many broken bolts that secure the fish ladder grating in place. • A. E. Diving Services was on site at the Lily Pond Treatment Plant November 16`'' - 20`h removing bottom silt from the Pond. They reported that the silt varied from 6"to almost 2' in depth and that they removed it from the entrance to the Plant Intake to approximately 100' out. • On November 18`". Environmental Instrument Services conducted flow meter calibration testing at the Lily Pond Treatment Plant, the Ellms Meadow Well-field, and the Whitney Crossing Pumping Station. This is an annual DEP_requirement. EIS also calibrated our chlorine cvlinder scales. ---- -D--- Cohasset--s ,Massachusetts----- i Water Department 1-4 Woodard 8 Curran A A,4"k WOODARD &CURRAN 1.12 REPAIRS The following repairs were completed in November: • On November 2°`', AT&T's Contractor replaced the damaged covers on their cable tray that is mounted on the side of the Bear .Hill Tank. • On November 121h CWD personnel repaired a chlorine leak on the discharge line for the chlorine pump at the Ellms Meadow Pump Station. • On November 30`', a service leak at 515 King St, was repaired by one of our contractors. The entire line was replaced. 1.13 HOUSEKEEPING The service company Stephco continues to clean the management area of the treatment plant facility on a weekly basis. Additionally,daily cleaning takes place in the Laboratory,Operator's Office, Chemical, Pump,and Filtration Rooms. Cohasset,Massachusetts I Water Department 1-5 Woodard&Curran WOODARD &CURRAN C 2 PROJECT MANAGEMENT AND ADMINISTRATION 2.1 SYSTEM IMPROVEMENTS The following is a listing of capital projects and maintenance items completed since July l., 2012. Completed Items (since July 1,2012) • $17.9K--Filter backwash control valve actuators(3ea)replaced. • $2.1K--Filter air wash control valve actuator(I ea)replaced • $5.1 K--Sedimentation Basin sludge valves(2ea)replaced. • $ 1..6K--Unprotected 480 Volt indoor power line replaced Nvith one enclosed in appropriate conduit to include disconnect/breaker switch with appropriate"pigtail'connection for portable pump use. • $ 1.4M--Solar SRF Application received and ultimately refused due to SRF loan requirements and DEP required protocols. • $1-5K--Fluoride Grant Application. Approved in May, 2013 by MA DPH. Design Jule 2013. installation August 2013. • $48.6K--SCADA HW & SW upgrades complete to include Excel Reporter Compliance and WINN911 programs complete with operator training. • $5+K—Chapter 6 MA DEP Compliance Audit. Reports on site at plant for Commission review. • $12K—Equipment and Controls Audit for unmanned operations gap identifiers. Reports on site for Commission review. • $ 1.6K—Rebuild of chlorine gas chlorinators, regulators and change over valve devices. Complete. • $ 3K—SCADA programming for back wash cycle event options as required by MA DEP, (i.e, head loss,turbidity,time in service). Complete • $2.2K-Fixed ladder for the Bear Hill water storage tank vault. Complete. • $3.1K-Chemical piping modifications to bring to DEP and plumbing codes. Complete. • $17K—Engineering,specification,and VFD controls installation for RW pumps. Complete. • $11K—Window repair and replacement at Lily Pond Treatment Facility. Complete. • $62K-Aaron Reservoir 24"Low Level Outlet Valve Replacement. Complete. • $22K-Elms Meadow GWR 4-log compliance. Complete. • $2.5K - SCADA programming for Lily Pond Emergency generator "run/alarm" status. Complete. ------ Cohasset,Massachusetts j Water Department 2-1 WOOd2t'd&CUC(afl i WOODARD &CURRAN • 5.1K — Sedimentation mud valve and stem operator replacement. One valve was replaced in November,the other in December 2013. Complete. • 49K — Mechanical and electrical upgrades to the Sodium Permanganate, Phosphate, and Ferric Chloride chemical storage and feed systems. Complete. • 95K — Sludge removal and offsite disposal, geo-bag replacement, and lagoon sludge transfer. Complete. • Leak detection of 100%of the system. Complete. • 113K—Bringing the Sludge Residuals Management in house. Complete. • 8.5K—Replacement of the 3 (ea)filter effluent turbidimeters. Complete. NOTE: There are other projects under consideration by the CWD. 2.2 STAFFING&TRAINING On November 181h. all staff members attended our monthly safety meeting. The topic for the meeting was "Confined Space Permit Review". 2.3 CORPORATE SUPPORT Cohasset,Massachusetts l Water Department 2-2 Woodard&Curran l A, .► WOOdAR0 cSzCURRAN 3 OTHER 3.1 ROUTE 3A BOOSTER STATION&LINDEN POND Flows through the Whitney Crossing Booster are periodically monitored and adjusted to maintain an even status between the amount we pump and the Linden Ponds usage. 3.2 TTHM&HAA5 DISTRIBUTION SAMPLING RESULTS These samples are taken quarterly and the graphs below reflect samples results through the 3`1 quarter of 2015 ...... .......---- - - _.-....... --- - _ TTHM Location Samples 2014-15 90 80 At 70 > ' 60 — —!—Deer Hilt School 50 40 — f-Police Station 30 =-Whitehead Rd 20 Beachwood St. 10 0 Jan-Mar Apr-Jun Jul-Sep Oct-Dec Jan-Mar Apr-Jun Jul-Sep i HAAS Location Samples 2014-15 I 60.0 i ! 50.0 -- 40•0 AL —*—Deer Hill School i 30.0 - —i—Police Station 20.0 -- - Whitehead Rd Beechwood St. i 10.0 0.0 +— Jan-Mar Apr-Jun Jul-Sep Oct-Dec Jan-Mar Apr-Jun Jul-Sep i Cohasset,Massachusetts I Water Department 3-1 Woodard&Curran Town of Cohasset Cohasset Water Department Invitation for Bids Water Meters with Encoder Registers and Radio Wave Frequency Interface Units Contract#2016-24 ADDENDUM#1 The following Addendum changes the due date of Bid Documents to be received for this invitation for Bids; It is stated in the Legal Notice,and in the Procurement Calendar(Section 1.16 of Bid Documents),that all Bid packages are to be received at the Office of the Town Manager,Town of Cohasset,41 highland Ave.,Cohasset,MA on Monday, December 14, 2015 by no later than 2:00pm. The Town has waived the above listed due date and has extended the Bid submission date to now be: Tuesday, December 22,2015 by no later than 2:00 pm And delivered to: Office of the Town Manager Town of Cohasset 41 Highland Ave. Cohasset, MA 02025 FAILURE TO ACKNOWLEDGE THIS ADDENDUM ON YOUR BID FORMS MAY BE CAUSE FOR BID REJECTION Town of Cohasset By:Susan Bruce Contract& Procurement Manager Date: December 3,2015 END OF ADDENDUM NO.1