HomeMy WebLinkAboutMinutes - WC - 06/01/2014 - Minutes from June to December 2014 .\litiA' p+9
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cohnsset Water
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D E P A R T M E N T Commissioners
o �= w= Leonora C. Jenkins
o„„SST SffftW the CwmW Since 1950 Daniel M. Varney
RolfN. Gjesteby
BOARD OF WATER COMMISSIONERS
Tuesday, July 22, 2014
3:30 pm
Water Treatment Plant— 339 King Street
AGENDA
3:30-3:45 pm Public Comment
3:45-4:15 pm Glenn Pratt—Review for Commission on Linden Ponds Contract
and Conservation Restrictions
4:15 —4:30 pm Update on James Lane Project and Ellms Meadow Signage
4:30-4:45 pm Ideas for New Revenue &Preliminary thoughts for RFP
4:45-5:00 pm Approval of Meeting Notes/Abatements/Warrants
Note: The Board reasonably anticipates the above matters will be discussed at this
meeting.
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339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
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Cohasset Water
D E P A R T M E N T Commissioners
(�� �yy�� �]�� y /+� (]�� Leonora C. Jenkins
��C }fASS 1p UG/�I'G/(�' NGG C x**Sb 1, Daniel M. Varney
lllJJl
Rolf N. Gjesteby
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
July 22, 2014 @ 3:30 pm
Members Present: Leonora Jenkins, Clerk
Daniel Varney
Rolf Gjesteby
Recording Secretary: Brenda Douglas
Guests Present: Carl Hillstrom, Matthew Oberg, Glenn Pratt, Karen Quigley, Chris
Senior
Motion made by Lee seconded by Rolf to call the meeting to order at 3:30 all in favor
Matthew Oberg came to the board to request approval to do an Eagle Scout project. He
would like to put in a wooden bench, and a sign which shows the trails up at Aaron River
Reservoir. He would also be cleaning up the area of broken glass. Glenn thought it was
a good idea. Lee stated that town engineer Brian Joyce thought it was a great idea as
well. Rolf wanted to know what he was going to do with the broken glass and garbage in
the area. Matthew stated he would remove completely from the site. Lee wanted to
know when he expected to start and Matt stated he would like to start immediately.
Glenn asked if this would cost any monies and Matt stated that he would get donations.
Glenn then suggested that he contact The Trustees of the reservations he will e-mail a
contact name and number to possibly assist in the maps. Lee asked for Matt to do a
before and after picture. Matt wanted to know if there was a letter he needed. Lee stated
that the board would compile a letter and e-mail it out to him if it was necessary.
Glenn Pratt—Review of Conservation Restriction & Linden Ponds Contract
Glenn presented the board with a map which showed the parcels of land purchased over
the past 10 years. Glenn stated that the monies to purchase the land came from many
areas, close to 4 million was spent. The trustees got involved early on. The conservation
would put on restrictions. The trustees who are experts on trusts have formal and rigid
rules for compliance. Out behind the pond there are narrow strips of land,turns out that a
number of them were taken tax title back in the 1800's by the town. This cannot be
proven at this time. The areas were all surveyed. Glenn has now stated that Scituate has
backed out and they have now approached the Cohasset Conservation Trust to hold it.
Glenn stated he has been working on this for 10 years so he is anxious as anyone to get
this completed. He stated there is still more legal work but it should not be much more.
Rolf wanted to know where Cohasset stood on the issue. Glenn stated they are
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
considering it. The water commission holds a land restriction in west Scituate. The
restriction does say if they want to put a Water Department up there that would be fine.
If they wanted to put a DPW that would be another story. Lee was concerned with the
cost. She stated bills have been coming in since she got on the board. Glenn suggested
talking to town manager about sharing the cost since some of the land the Water
Department owns and some is owned by the town.
Linden Ponds—
Lee stated that Aquarion has been drawing water when their tanks get too low. Carl
stated that it's between 6 & 7 million that they have drawn. Lee stated that people have
stated they are concerned. Glenn stated that it has been as high as 18 million and we true
up in the winter. Lee wanted to know about selling water to Aquarion. Glenn said that
there is nothing in the contract that states we charge them. The board brought up the
subject of taking over N. Cohasset. Lee stated that people think that when Hingham
takes over they are going to let us go. We would have to increase our water withdrawal
when we did this before it cost $345,000.00. Currently our permit is under review and
will be due October of this year. Glenn said that when they increased the withdrawal
permit it took 3 years. The Linden Ponds agreement is a 20 year agreement with a certain
year to be reviewed possibly 10 years. This would have to go back to town meeting to
extend another 10 years. Carl said he would review the contract to see when it was up for
review.
Sailing Club Project - Glenn stated that the board should make sure a hydrant be put in at
the Sailing Club. This way there is a blow off.
Ideas for Revenues
Glenn suggested a rate study be done before going to town meeting. The last one was
done by Dave Russell. Lee stated that she has asked the Assessor's office to give her a
list of dwellings with multiple units. Lee stated she is looking into possibly changing the
capital recovery charge for multi units with 1 meter.
Glenn had one other comment after 9/11 there were restrictions one of which is that the
plant should be visible from the street and not blinded by all the trees. He suggested that
the water department clear the trees.
Raingardens—Brenda reported that the kids of the CSCR are working on the raingardens.
They started last week and have been here and are now working on King Street.
Ellms Meadow Signage—As of today 4 signs have been put in. One sign is opposite
Norfolk road. The other sign is at the corner of Cushing into James Lane. Another is at
the entrance to Ellms Meadow and lastly one across from 11 James Lane. Lee wanted to
put up cameras and Rolf suggested we wait and see if the signage helps. Lee looked
them up and found them to be on $60.00. Lee asked Chris Senior if the DPW could assist
in the cleanup. Chris stated that to protect the area do what is necessary possibly put up
some sort of a fence. Lee suggested having the boy scouts do some sort of community
service and help us out. We could ask the DPW to lend us a dump truck to throw the
garbage into.
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
James Lane Project
Lee has no idea where the project is going. Her main concern is that the Planning board
did give out permission to move forward. Lee wants to make sure that there is no
blasting and that the main is looped.
RFP—Lee wants to look into getting at least a 5 year agreement in place. Chris stated if
the board wants to have a conversation about combining water/sewer that he would
organize that. Chris also stated that if the boards want to have one company run both
sites that should be discussed as well. Lee does not want to get locked into a 15 year.
Chris will have Brian Joyce involved with the round table. Lee wants to make sure
included in the RFP is a bill to the sewer department for Brenda's services. Chris stated
that all could be discussed at the meeting.
Cathy Witkos e-mail:
Cathy Witkos of 69 Elm Street requested the board to test her water at her home as well
as her son's school, Osgood, for MTBE. Mrs. Witkos in her e-mail stated that her son
had some urine tests done as part of a medical exam. When the results came back they
found metabolite in it. Lee suggested testing the school and seeing how that works out.
Mail results to owner and Peggy Chapman at the Board of Health. Carl stated that the
testing over the past 2 years showed no detectible amounts. Carl then said that he would
schedule the testing for next week.
Water levels are good. The guys are checking the levels manually at the well. They are
replacing the monitor.
Then Lee asked Chris how the milfoil grant was going. Chris stated that it has not been
funded yet but he will look into it.
Lee heard there were homeland security monies available for water systems. Carl stated
he would talk to Paul and see if any are available to Cohasset.
Abatement—David& Julie Keefe 26 Atlantic Avenue were approved for abatement in
the amount of$1,246.84.
Warrants were signed and approved by the commission.
Motion made by Rolf to adjourn 2nd by Lee.
Meeting adj ourd at 5:3 0 pm.
Respectfully Submitted,
Brenda Douglas, Recording Secretary
Approved By: V�'`3� Date: �G
Rolf Gjesteby, Clerk
Cohasset Board of Water Commissioners
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
Cohasset Water
D E P A R T M E N T Commissioners
Se�* Como V Since 1950 Leonora C. Jenkins
Daniel M. Varney
Rolf N. Gjesteby
COHASSET
� F
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
July 22, 2014 @ 3:30 pm
Members Present: Leonora Jenkins, Clerk
Daniel Varney
Rolf Gjesteby
Recording Secretary: Brenda Douglas
Guests Present: Carl Hillstrom, Matthew Oberg, Glenn Pratt, Karen Quigley, Chris Senior
Motion made by Lee seconded by Rolf to call the meeting to order at 3:30 all in favor
Matthew Oberg came to the board to request approval to do an Eagle Scout project. He
would like to put in a wooden bench, and a sign which shows the trails up at Aaron River
Reservoir. He would also be cleaning up the area of broken glass. Glenn thought it was a
good idea. Lee stated that town engineer Brian Joyce thought it was a great idea as well.
Rolf wanted to know what he was going to do with the broken glass and garbage in the
area. Matthew stated he would remove completely from the site. Lee wanted to know
when he expected to start and Matt stated he would like to start immediately. Glenn
asked if this would cost any monies and Matt stated that he would get donations. Glenn
then suggested that he contact The Trustees of the reservations he will e-mail a contact
name and number to possibly assist in the maps. Lee asked for Matt to do a before and
after picture. Matt wanted to know if there was a letter he needed. Lee stated that the
board would compile a letter and e-mail it out to him if it was necessary.
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
Glenn Pratt—Review of Conservation Restriction& Linden Ponds Contract
Glenn presented the board with a map which showed the parcels of land purchased over
the past 10 years. Glenn stated that the monies to purchase the land came from many
areas, close to 4 million was spent. The trustees got involved early on. The conservation
would put on restrictions. The trustees who are experts on trusts have formal and rigid
rules for compliance. Out behind the pond there are narrow strips of land,turns out that a
number of them were taken tax title back in the 1800's by the town. This cannot be
proven at this time. The areas were all surveyed. Glenn has now stated that Scituate has
backed out and they have now approached the Cohasset Conservation Trust to hold it.
Glenn stated he has been working on this for 10 years so he is anxious as anyone to get
this completed. He stated there is still more legal work but it should not be much more.
Rolf wanted to know where Cohasset stood on the issue. Glenn stated they are
considering it. The water commission holds a land restriction in west Scituate. The
restriction does say if they want to put a Water Department up there that would be fine. If
they wanted to put a DPW that would be another story. Lee was concerned with the cost.
She stated bills have been coming in since she got on the board. Glenn suggested talking
to town manager about sharing the cost since some of the land the Water Department
owns and some is owned by the town.
Linden Ponds—
Lee stated that Aquarion has been drawing water when their tanks get too low. Carl
stated that it's between 6 & 7 million that they have drawn. Lee stated that people have
stated they are concerned. Glenn stated that it has been as high as 18 million and we true
up in the winter. Lee wanted to know about selling water to Aquarion. Glenn said that
there is nothing in the contract that states we charge them. The board brought up the
subject of taking over N. Cohasset. Lee stated that people think that when Hingham
takes over they are going to let us go. We would have to increase our water withdrawal
when we did this before it cost$345,000.00. Currently our permit is under review and
will be due October of this year. Glenn said that when they increased the withdrawal
permit it took 3 years. The Linden Ponds agreement is a 20 year agreement with a certain
year to be reviewed possibly 10 years. This would have to go back to town meeting to
extend another 10 years. Carl said he would review the contract to see when it was up for
review.
Sailing Club Project- Glenn stated that the board should make sure a hydrant be put in at
the Sailing Club. This way there is a blow off.
Ideas for Revenues
Glenn suggested a rate study be done before going to town meeting. The last one was
done by Dave Russell. Lee stated that she has asked the Assessor's office to give her a
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
list of dwellings with multiple units. Lee stated she is looking into possibly changing the
capital recovery charge for multi units with 1 meter.
Glenn had one other comment after 9/11 there were restrictions one of which is that the
plant should be visible from the street and not blinded by all the trees. He suggested that
the water department clear the trees.
Raingardens—Brenda reported that the kids of the CSCR are working on the raingardens.
They started last week and have been here and are now working on King Street.
Ellms Meadow Signage—As of today 4 signs have been put in. One sign is opposite
Norfolk road. The other sign is at the corner of Cushing into James Lane. Another is at
the entrance to Ellms Meadow and lastly one across from 11 James Lane. Lee wanted to
put up cameras and Rolf suggested we wait and see if the signage helps. Lee looked
them up and found them to be on$60.00. Lee asked Chris Senior if the DPW could assist
in the cleanup. Chris stated that to protect the area do what is necessary possibly put up
some sort of a fence. Lee suggested having the boy scouts do some sort of community
service and help us out. We could ask the DPW to lend us a dump truck to throw the
garbage into.
James Lane Project
Lee has no idea where the project is going. Her main concern is that the Planning board
did give out permission to move forward. Lee wants to make sure that there is no
blasting and that the main is looped.
RFP—Lee wants to look into getting at least a 5 year agreement in place. Chris stated if
the board wants to have a conversation about combining water/sewer that he would
organize that. Chris also stated that if the boards want to have one company run both
sites that should be discussed as well. Lee does not want to get locked into a 15 year.
Chris will have Brian Joyce involved with the round table. Lee wants to make sure
included in the RFP is a bill to the sewer department for Brenda's services. Chris stated
that all could be discussed at the meeting.
Cathy Witkos e-mail:
Cathy Witkos of 69 Elm Street requested the board to test her water at her home as well
as her son's school, Osgood, for MTBE. Mrs. Witkos in her e-mail stated that her son
had some urine tests done as part of a medical exam. When the results came back they
found metabolite in it. Lee suggested testing the school and seeing how that works out.
Mail results to owner and Peggy Chapman at the Board of Health. Carl stated that the
testing over the past 2 years showed no detectible amounts. Carl then said that he would
Cschedule the testing for next week.
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
Water levels are good. The guys are checking the levels manually at the well. They are
replacing the monitor.
Then Lee asked Chris how the milfoil grant was going. Chris stated that it has not been
funded yet but he will look into it.
Lee heard there were homeland security monies available for water systems. Carl stated
he would talk to Paul and see if any are available to Cohasset.
Abatement—David&Julie Keefe 26 Atlantic Avenue were approved for abatement in the
amount of$1,246.84.
Warrants were signed and approved by the commission.
Motion made by Rolf to adjourn 2nd by Lee.
Meeting adjourd at 5:30 pm.
Respectfully Submitted,
Brenda Douglas, Recording Secretary
i
C ApprovZzfa'�'
: �- G7
Date:
olf Gjesteby, Clerk
Cohasset Board of Water Commissioners
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
c
c
Brenda Douglas
From: Matt Oberg <helixman97@gmail.com>
Sent: Monday,July 21, 2014 9:46 PM
To: Brenda Douglas
Subject: Eagle scout project
Attachments: image jpeg;ATT00001.txt; image jpeg;ATT00002.txt; imagejpeg;ATT00003.txt;
image jpeg;ATT00004.txt; image jpeg;ATT00005.txt; imagejpeg;ATT00006.txt
Dear Cohasset Water Commissioners,
My name is Matthew Oberg and I am a boy scout from Norwell and I was hoping to do my eagle scout project at the
Aaron River Reservoir.There is a specific area on a trail behind the dam that has a lot of broken glass and trash I
would like to clean up and there is a good view in this area so I would also like to build a bench and put up a map of
the trails in the area. Here are some pictures of the area. I hope you will consider my project.Thank you
Sincerely, Matthew Oberg
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CASH DISPERSMENTS FROM
LAND ACQUISITIONS
DATE OF WIRE WIRE AMOUNT FISCAL YEAR
1 June 10, 2004 $855,000 FY 03
2 Julv 23, 2004 $401 ,000 FY 05
3 October 20, 2004 $34,000 FY 05
4 October 20, 2004 $51 ,000 FY 05
5 November 30, 2004 $46,000 FY 05
6 December 30, 2004 $562,500 FY 05
7 April 28, 2005 $396,000 FY 05
8 June 23, 2005 $171 ,000 FY 05
9 June 30, 2005 $400,000 FY 05
10 August 29, 2006 $174,500 FY 06
11 September 14, 2006 $4,000 FY 06
12 January 31 , 2007 $60,925 FY 06
13 March 20, 2007 $20,000 FY 06
14 July 24, 2007 $394,000 FY 07
15 May 21 , 2008 $628,000 FY 07
TOTAL $4,197,925
Brenda Douglas
From: Joyce, Brian <bjoyce@cohassetma.org>
Sent: Tuesday, July 22, 2014 11:35 AM
To: Brenda Douglas
Subject: Re: Eagle scout project
Hi Brenda, Is that today? Unfortunately can't make it but u have all the info u need re: signs, rain gardens n Bound
brook dam , right?
Thx B
Sent from my iPhone
On Jul 22, 2014, at 11:30 AM, "Brenda Douglas"<bdouglas@woodardcurran.com>wrote:
> I think he is coming to the meeting at 3:30 during the public comment period.
>-----Original Message-----
> From:Joyce, Brian fmailto:bioyice@cohassetma.orsl
>Sent:Tuesday,July 22, 2014 11:29 AM
>To: Brenda Douglas
>Cc: Lee;Varney, Dan; Rolf Gjesteby(orolfo@vahoo.com); Carl Hillstrom; Paul Roux
>Subject: Re: Eagle scout project
>Sounds like a great idea. Let me know if you need me to get involved/approve anything.
>Thanks Brian
>Sent from my iPhone
>On Jul 22, 2014, at 6:55 AM, "Brenda Douglas" <bdouglas@woodardcurran.com>wrote:
>>-----Original Message-----
>> From: Matt Oberg fmailto:helixman97@gmail.coml
>>Sent: Monday,July 21, 2014 9:46 PM
>>To: Brenda Douglas
>>Subject: Eagle scout project
>> Dear Cohasset Water Commissioners,
>> My name is Matthew Oberg and I am a boy scout from Norwell and I was hoping to do my eagle scout project at
the Aaron River Reservoir.There is a specific area on a trail behind the dam that has a lot of broken glass and trash I
would like to clean up and there is a good view in this area so I would also like to build a bench and put up a map of
the trails in the area. Here are some pictures of the area. I hope you will consider my project.Thank you
>>Sincerely, Matthew Oberg
>><image.jpeg>
>><image.jpeg>
Brenda Douglas
From: Cathy Witkos <cathywitkos@gmail.com>
Sent: Wednesday,July 16, 2014 10:54 AM
To: Brenda Douglas
Cc: Daniel Varney
Subject: Water Testing Request - MTBE - Witkos
Hi Brenda.
Dan Varney suggested I email you to ask that the water at my home and the water at the Osgood School (he
was in Kindergarten last year) are tested for MTBE. As I discussed with Dan, my son had some urine tests
done as part of a medical exam and his urine came back with this urinary metabolite in it. Peggy Chapman,
who runs the Cohasset Board of Health, told me to contact the water department for immediate
testing. Please let me know if you need me at the meeting or if you need any additional information from
me.
Thanks so much
Cathy
781-724-9783
Subject: MTBE
From: Rolf N. Gjesteby (orolfo9 yahoo.com)
To: orolfo@yahoo.com;
Date: Tuesday, July 22, 2014 1:17 PM
What expert agencies say
Several national and international agencies study substances in the environment to
determine if they can cause cancer. The American Cancer Society looks to these
organizations to evaluate the risks based on evidence from laboratory, animal, and human
research studies.
Based on the available evidence, these expert agencies have evaluated the cancer-
causing potential of MTBE:
The National Toxicology Program (NTP) is formed from parts of several different US
government agencies, including the National Institutes of Health (NIH), the Centers for
Disease Control and Prevention (CDC), and the Food and Drug Administration (FDA).
Exposures that are thought to be carcinogenic are included in the Report on Carcinogens,
published every few years. The NTP reviewed MTBE in 1998, and voted not to include it
in the lists of compounds that are known or reasonably anticipated to be human
carcinogens, because it felt that the evidence in lab animals was not sufficient.
The International Agency for Research on Cancer (IARC) is part of the World Health
Organization (WHO). Its major goal is to identify causes of cancer. In its latest report on
MTBE (published in 1999), [ARC concluded that there is inadequate human evidence, and
limited animal evidence, for the carcinogenicity of MTBE, leading to an overall evaluation
of MTBE as "not classifiable as to its carcinogenicity to humans."
The Environmental Protection Agency (EPA) maintains the Integrated Risk Information
System (IRIS), an electronic database that contains information on human health effects
from exposure to various substances in the environment. EPA's Office of Water has
concluded that there isn't enough evidence to estimate potential health risks of MTBE at
low exposure levels in drinking water, but that the evidence supports the conclusion that
MTBE is a potential human carcinogen at high doses.
(For more information on the classification systems used by these agencies, see our
document Known and Probable Human Carcinogens.)
1 of 4
Does MTBE cause any other health problems?
Some people have complained of symptoms such as nausea, dizziness, lightheadedness,
headaches, and nose and throat irritation after breathing vapors from gas containing
MTBE. But it's not clear if these symptoms are caused by MTBE or other components of
gasoline. Several studies in people have not found any symptoms specifically related to
MTBE exposure. At this time, the evidence linking these symptoms to MTBE is
inconclusive.
It is not known if there are any health effects of long-term exposures to smaller amounts
of MTBE, such as in drinking water. Studies in animals using exposures many times
higher than the levels typical for humans have shown effects on the nervous system
ranging from hyperactivity to seizures and unconsciousness. Other studies have shown
kidney damage and effects on fetal development, in addition to some excess cancers as
discussed above. It's not clear if these results would apply to the lower levels of exposure
people might have.
How is MTBE regulated?
No federal regulations limit or ban the use of MTBE in gasoline, although many states
have passed such laws, and companies have effectively stopped using it as a gasoline
additive.
The Environmental Protection Agency (EPA) is responsible for ensuring the safety of
drinking water in the United States. The EPA has not set a maximum contaminant level of
MTBE in drinking water at this time, but it has issued a non-binding advisory level of 20 to
40 parts per billion (ppb) in drinking water, to prevent bad odor and taste in the water.
This level is not based on safety, but the EPA states that keeping MTBE below this level
should provide protection against any health effects with a wide margin of safety.
Public water systems in the United tes are not legally required to meet the EPA
advisory levels, althoug many states haves t their own limits on levels of MTBE allowed
in their drinking water. So o ese are lower than the EPA advisory levels.
Can I find out about my exposure to MTBE?
It is not clear if exposure to MTBE causes long-lasting health effects. The main concern
for many people is exposure in drinking water. The levels at which MTBE makes water
taste or smell unpleasant for most people are generally far below the levels found to
cause health problems in lab animals, although the possible health effects of MTBE are
still being studied.
If you are concerned, you can find out more about your possible exposure to MTBE and
may be able to take steps to limit it.
2 of 4
If you get your drinking water from a public water system, you can contact the system
directly and ask whether they monitor for MTBE and what levels, if any, have been
detected. If you have a private well, your local health department might be able to tell you
if MTBE has been found in water in your area. If you want to get your water tested, you
can also call the EPA's Safe Drinking Water Hotline at 1-800-426-4791 to get the phone
number for the office in your state that certifies drinking water laboratories.
Public water systems have ways of removing MTBE from drinking water, if needed,
although this process can be expensive. In some cases, alternate sources of water may
be used.
Some home water filters can remove MTBE from drinking water, but it is important to
read the product label carefully and/or contact the filter manufacturer to be sure a
particular filter does so.
Additional resources
More information from your American Cancer Society
Here is more information you might find helpful. You also can order free copies of our
documents from our toll-free number, 1-800-227-2345, or read them on our website,
www.cancer.org.
Known and Probable Human Carcinogens
National organizations and websites
Along with the American Cancer Society, other sources of information include*:
Environmental Protection Agency
Safe Drinking Water Hotline: 1-800-426-4791
Website: www.epa.gov
MTBE main page: www.epa.gov/mtbe
MTBE in Drinking Water: http://water.epa.gov/drink/contaminants/unregulated/mtbe.cfm
Agency for Toxic Substances and Disease Registry
Toll-free number: 1-888-422-8737 (1-888-42-ATSDR)
Website: www.atsdr.cdc.gov
Public Health Statement for MTBE: http://www.atsdr.cdc.gov/phs/phs.asp?id=226&
tid=41
ToxFAQSTM for Methyl tert-Butyl Ether (MTBE): http://www.atsdr.cdc.gov/toxfaqs
/tf.asp?id=227&tid=41
*Inclusion on this list does not imply endorsement by the American Cancer Society.
3 of 4
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wnARD
&CURRAN
TABLE OF CONTENTS
SECTION PAGE NO.
ExecutiveSummary.....................................................................................................................................ES-1
1 OPERATIONS..........................................................................................................................................1-1
1.1 Events Impacting Operations...............................................................................................................1-1
1.2 Permit Compliance...............................................................................................................................1-1
1.3 Flows.....................................................................................................................................................1-1
1.4 Chemical Usage and Compliance Monitoring.....................................................................................1-2
1.5 Sludge Generation................................................................................................................................1.3
1.6 Water Quality........................................................................................................................................1-3
1.7 Emergency&Service Calls..................................................................................................................1-3
1.8 Power Outages.....................................................................................................................................1-3
1.9 Staff Callouts.........................................................................................................................................1-4
1.10 Plant Downtime.....................................................................................................................................1-4
1.11 Maintenance..........................................................................................................................................1-4
1.12 Repairs..................................................................................................................................................1-4
1.13 Housekeeping.......................................................................................................................................1-4
2 PROJECT MANAGEMENT AND ADMINISTRATION..........................................................................2-1
2.1 System Improvements..........................................................................................................................2-1
2.2 Staffing &Training................................................................................................................................2-2
2.3 Corporate Support................................................................................................................................2-2
3 OTHER......................................................................................................................................................3-1
3.1 Route 3A Booster station&linden pond.............................................................................................3-1
WOODARD
&CURRAN
EXECUTIVE SUMMARY
The Treatment Plant ran relatively smoothly throughout the month of June with only a few minor
exceptions. The persistent problems we were experiencing with the chlorine feed system and motor starter
for high lift pump #2 were resolved. Filter run times were normal for this time of year when organics and
manganese levels increase dramatically. Organics removal remained consistent with overall plant
performance at 67%.
The annual Consumer Confidence Report was completed and made available to the public electronically
during early June. This is our second year for electronic delivery and saves approximately $2,000 in
printing and postage charges.
The contract with Verizon for providing antenna space at the Bear Hill Tank was completed and signed
this month. Through this contract the CWD will receive revenue in addition to the monies already received
through our contract with AT&T.
Throughout the month of June the CWD provided Aquarion Water of Hingham with 2.527 million gallons
of water above and beyond our Linden Ponds requirement. We provided this water to assist them while
they experienced a severe supply shortage. The treatment plant run time was increased in order to meet
this demand and maintain our own reserves. This excess volume of water to Aquarion will be made up by
decreasing our interconnect pumpage during the fall months.
Precipitation for the month of June was 3.91"(0.26"above normal)
At the time of this writing:
Lily Pond is at 80%capacity(elevation 43.84).
Aaron Reservoir is at 86%capacity(elevation 63.48).
Cohasset,Massachusetts I Water Department ES-1 Woodard&Curran
June 2014 MOR
�,
WOODARD
&CURRAN
1 OPERATIONS
1.1 EVENTS IMPACTING OPERATIONS
Plant operations were interrupted several times early in the month due to problems with the chlorine
feed system and problems with motor starter for high lift pump#2. These interruptions were of very
short duration the problems resolved early on.
1.2 PERMIT COMPLIANCE
There were no drinking water quality violations in June.
1.3 FLOWS
For the month of June the Treatment Facility, together with the Ellms Meadow Well Field produced
an average of 1,189,665 GPD of finished water, with a total month production of 35.690 Million
Gallons.
i i Total(MG) Average MGD
-
January 17.144 0.553 January 16.850 0.544
February 14.602 0.521 February 14.459 0.516
March 16.542 0.534 March 16.607 0.536
April 16.474 0.549 April 17.232 0.574
May 26.548 0.856 May 23.553 0.760
June 26.080 0.869 June 35.690 1.190
July 31.947 1.031 July
August 31.450 1.015 August
September 29.433 0.981 September
October 23.362 0.754 October
November 16.843 0.561 November
December 17.145 0.553 December
Cohasset,Massachusetts I Water Department 1-1 Woodard&Curran
June 2014 MOR
WOODARD
&CURRAN
1.4 CHEMICAL USAGE AND COMPLIANCE MONITORING
Monthly chemical addition and compliance monitoring reports for the month of June were submitted
to the Mass DEP on July 10, 2014. The monthly fluoride reports to the Mass DPH were also
submitted on July 10`t'.
Chemical Usage for the month of June
Pre-chlorination 411.1#/month 13.7#/day
Post-chlorination 362.5#month 12.1#/day
Post-chlorination, Ellms Meadow 35.8#/month 1.2#/day
Calcium Hydroxide(Lime) (Process) 735.8#/month 24.5#/day
Calcium Hydroxide(Lime) 586.8#/month 19.6#/day
Poly Aluminum Chloride 44,836.6#/month 1,494.6#/day
Ferric Chloride 0.0#/month 0.0#/day
Polymer 75.1#/month 2.5#/day
Sodium Permanganate 2,515.2#/month 83.8#/day
Sodium Fluoride 550#/month
Sodium Fluoride, Ellms Meadow 0#/month
Sodium Hexametaphosphate 2.256.3#/month 75.2#/day
Sodium Hexametaphosphate, Ellms Meadow 612.9#/month 20.4/day
NOTE": removal for the month of June was at 72%
Cohasset,Massachusetts I Water Department 1-2 Woodard&Curran
June 2014 MOR
WOODARD
&CURRAN
1.5 SLUDGE GENERATION
Normal sludge generation volumes were realized in June. Sludge generation averaged about 23,000 gpd.
2013 2014
January 16,000 GPD January 16,800 GPD
February 16,000 GPD February 18,400 GPD
March 16,000 GPD March 18,400 GPD
April 16,000 GPD April 18,400 GPD
May 19,000 GPD May 21,000 GPD
June 20,000 GPD June 23,000 GPD
July 52,000 GPD July
August 55,000 GPD August
September 18,000 GPD September
October 18,000 GPD October
November 18,000 GPD November
December 18,200 GPD December
1.6 WATER QUALITY
There were no water quality complaints received in June.
1.7 EMERGENCY&SERVICE CALLS
The month of June held just 1 Distribution System Staff call out.
• Police call out to 339 Beechwood Street,hydrant hit by vehicle(hit and run).
1.8 POWER OUTAGES
There were no power outages during the month of June.
Cohasset,Massachusetts I Water Department 1-3 Woodard&Curran
June 2014 MOR
��
A,.-'"k
WOODARD
&CURRAN
1.9 STAFF CALLOUTS
The month of June held no Plant Operations Staff call outs.
1.10 PLANT DOWNTIME
There were no down time incidents at the Treatment Plant during the month of June.
1.11 MAINTENANCE
Maintenance performed during June included;
• Calibrate probe on Plant fluoride continuous analyzer
• Cleaned lime slurry mixing tank, level probe.
• Cleaned and calibrated pH probes on continuous analyzers.
• CWD personnel continued cleaning and painting in the vicinity of the new chemical feed
systems.
• CWD personnel cut grass/weeds at Aaron River Reservoir and at the Treatment Plant.
1.12 REPAIRS
• On June 3rd Hi-Voltage Associates was called upon to troubleshoot/repair High Lift Pump #2
VFD wiring. Faulty connections at a terminal board were found and repaired. No issues since
this repair was made.
• On June 4t'Environmental Instrument Services was called in to repair the chlorine feed system at
the treatment plant. A new controller was installed as the old unit would not reliably regulate the
chlorine dosage. The backup controller will also be replaced in the near future thereby
strengthening the accuracy of the entire system.
1.13 HOUSEKEEPING
The service company Stephco continues to clean the management area of the treatment plant facility on a
weekly basis. Additionally, daily cleaning takes place in the Laboratory, Operator's Office, Chemical,
Pump, and Filtration Rooms.
Cohasset,Massachusetts I Water Department 1-4 Woodard&Curran
June 2014 MOR
WOODARD
&CURRAN
2 PROJECT MANAGEMENT AND ADMINISTRATION
2.1 SYSTEM IMPROVEMENTS
There are several capital improvement projects currently being performed and proposals for
others to be delivered. These are;
Completed Items (since July 1,2012)
• $17.9K--Filter backwash control valve actuators(3ea)replaced.
• $ 2.1K--Filter air wash control valve actuator(lea)replaced
• $ 5.1K--Sedimentation Basin sludge valves(tea)replaced.
• $ 1.6K--Unprotected 480 Volt indoor power line replaced with one enclosed in appropriate
conduit to include disconnect/breaker switch with appropriate"pigtail" connection for portable
pump use.
• $ 1.4M--Solar SRF Application received and ultimately refused due to SRF loan requirements
and DEP required protocols.
• $15K--Fluoride Grant Application. Approved in May, 2013 by MA DPH. Design July 2013,
installation August 2013.
• $48.6K--SCADA HW & SW upgrades complete to include Excel Reporter Compliance and
WINN911 programs complete with operator training.
• $ 5+K—Chapter 6 MA DEP Compliance Audit.Reports on site at plant for Commission review.
• $12K—Equipment and Controls Audit for unmanned operations gap identifiers. Reports on site
for Commission review.
• $ 1.6K—Rebuild of chlorine gas chlorinators, regulators and change over valve devices.
Complete.
• $ 3K—SCADA programming for back wash cycle event options as required by MA DEP, (i.e.
headloss,turbidity,time in service). Complete
• $2.2K—Fixed ladder for the Bear Hill water storage tank vault. Complete.
• $3.1K—Chemical piping modifications to bring to DEP and plumbing codes. Complete.
• $17K—Engineering, specification, and VFD controls installation for RW pumps. Complete.
• $11K—Window repair and replacement at Lily Pond Treatment Facility. Complete.
• $62K—Aaron Reservoir 24"Low Level Outlet Valve Replacement. Complete.
• $22K—Elms Meadow GWR 4-log compliance. Complete.
• $2.5K — SCADA programming for Lily Pond Emergency generator "run/alarm" status.
Complete.
Cohasset,Massachusetts I Water Department 2-1 Woodard&Curran
June 2014 MOR
WOODARD
&CURRAN
• 5.1K — Sedimentation mud valve and stem operator replacement. One valve was replaced in
November,the other in December. Complete.
• 49K — Mechanical and electrical upgrades to the Sodium Permanganate, Phosphate, and Ferric
Chloride chemical storage and feed systems. Complete.
• 95K — Sludge removal and offsite disposal, geo-bag replacement, and lagoon sludge transfer.
Complete.
• Leak detection of 50%of the system. Complete.
Authorized Pending Items
• $113K--Bringing the Sludge Residuals Management in house.
NOTE: There are other projects under consideration by the CWD.
2.2 STAFFING&TRAINING
On June 18t' Treatment Plant Operator Ronald Fratasio received notification that his application for a
grade T3 in full had been approved by the Certification Board.
On June 25ffi all employees attended our monthly safety meeting. The topics included proper lifting
technique, June is men's health month, and a review of Woodard&Curran May incidents.
2.3 CORPORATE SUPPORT
Woodard and Curran provided the specifications and bids for the sludge residuals transfer equipment that
will be utilized by CWD personnel when the residuals transfer operation is brought in-house this summer.
Cohasset,Massachusetts I Water Department 2-2 Woodard&Curran
June 2014 MOR
WOODARD
&CURRAN
3 OTHER
3.1 ROUTE 3A BOOSTER STATION &LINDEN POND
Flows through the Whitney Crossing Booster are periodically monitored and adjusted to maintain an even
status between the amount we pump and the Linden Ponds usage.
Cohasset,Massachusetts I Water Department 3-1 Woodard&Curran
June 2014 MOR
-_C cv� )
wtbprebl
0712212111 Town of Cohasset WATER/SEWER PRE-BILLING REPORT Bill date: 08/01/2014 Period: 1 Page 1
Current Current Arrears Arrears
Bill# Acct# Property address Property owner Water Sewer Water Sewer Interest
B I L L I N G T 0 T A L S
Amount Accounts
------------ --------
------------ --------
Water Usage: 7, 174, 300 2, 609
Sewer Usage: 3, 927, 300 1, 550
Water rates : 539, 744 . 74 2, 477
Summer Service: 0 . 00 35
Fire Service:
Basic Service Charge: 496, 537 . 75 2, 564
Total Water: 1, 036, 282 . 49 2, 569
Various Service Charge: 950 . 00 3
Fire/Private Hydrants :
Total Water + Service: 1, 037, 232 . 49 2, 569
NORTH Sewer: 73, 509. 00 309
CENTRAL Sewer: 273, 260 .20 1, 244
Total Sewer: 346, 769.20 1, 553
NORTH Sewer Svc: 32, 500 . 00 253
CENTRAL Sewer Svc: 8, 500 . 00 68
Sewer Service Charge: 41, 000 . 00 321
Total Sewer + Service: 387, 769.20 1, 553
------------ --------
------------ --------
Total Current Billing: 1, 425, 001 . 69 2, 772
Credits-Water: -9, 738 .20 123
Credits-Sewer: -6, 975. 84 43
Credits-Service:
Credits-Sewer Service:
Past Due-Water: 245, 031 . 48 552
Past Due-Sewer: 119, 113 . 05 207
Past Due-Service : 2, 113 . 65 5
Past Due-Sewer Service: 15, 937 . 95 51
Interest-Water: 18, 752 . 52 537
Interest-Sewer: 21, 679.45 207
Interest-Service: 126. 63 5
Interest-Sewer Service: 1, 102 . 90 51
(as of 09/01/2014)
Demand/Fees : 10, 555. 00 351
Grand Total : 1, 842, 700 .28 2, 772
No-Bills : 45
Total Accounts : 3, 011
. P F� canI
wtb rebl
07/25/2013 Town of Cohasset WATER/SEWER PRE-BILLING REPORT Bill date: 08/01/2013 Period: 1 Page 1
/ Current Current Arrears Arrears
f R Acct# Property address Property owner Water Sewer Water Sewer Interest
B I L L I N G T 0 T A L S
Amount Accounts
------------ --------
Water Usage : 6, 803, 400 2, 579
Sewer Usage : 3, 597, 600 1, 535
Water rates : 495, 521 . 00 2, 459
Summer Service : 0 . 00 35
Fire Service :
Basic Service Charge : 496, 636 . 50 2, 555
Total Water: 992, 157 . 50 2, 560
Various Service Charge : 1, 550 . 00 6
Fire/Private Hydrants :
Total Water + Service: 993, 707 . 50 2, 560
NORTH Sewer: 72, 354 . 80 306
CENTRAL Sewer: 261, 250 . 40 1, 237
Total Sewer: 333, 605 .20 1, 543
NORTH Sewer ' Svc: 32, 625 . 00 253
CENTRAL Sewer Svc: 8, 375 . 00 67
Sewer Service Charge: 41, 000 . 00 320
Total Sewer + Service : 374, 605 .20 1, 543
Total Current Billing: 1, 368, 312 . 70 2, 763
Credits-Water: -14, 045 . 90 86
Credits-Sewer: -11, 101 . 95 46
Credits-Service :
Credits-Sewer Service :
Past Due-Water: 292, 369 . 42 592
Past Due-Sewer: 100, 135 . 40 346
Past Due-Service: 850 . 00 5
Past Due-Sewer Service : 18, 144 . 50 56
Interest-Water: 24, 185 . 36 592
Interest-Sewer: 15, 737 . 37 345
Interest-Service: 304 .29 5
Interest-Sewer Service : 1, 119 . 81 56
(as of 09/03/2013)
Demand/Fees : 165 . 00 6
Grand Total : 1, 796, 176 . 00 2, 763
No-Bills : 35
Total Accounts: 2, 970
Coh"Iset Water
`T E P A R T M N "� t E N T Commissioners
). COli/�55CT C Leonora C. Jenkins
NGGm~SD/[�VG .05 Daniel M. Varney
Rolf N. Gjesteby
BOARD OF WATER COMMISSIONERS
Thursday, September 4, 2014
10:00 am
Water Treatment Plant—339 King Street
AGENDA
10:00 -10:15 am Public Comment
10:15-10:30 am Abatements/Warrants/Approval Meeting Notes
10:30-10:45 am MOR Review/Roof Repair/Sludge Processing
10:45-11:15 am Financials/Revenue Review/Special Town Meeting Warrant
11:15-11:30 am RFP
Topics not reasonably anticipated by the chair 48 hours in advance of the meeting
Discussions during meetings should always be courteous and respectful and, should be
confined to the subject under consideration. Statements and questions should be directed
to the chair, who will ask the appropriate person(s) to respond. This meeting will be
recorded as an official record. If you wish to record the meeting in any manner, you
must advise the chair prior to the start of the meeting. Comments and copies of
documents used in a presentation must be provided to the Water Board staff as part of the
official record.
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
� Cohnsset Water
D E P A R T M E N T Commissioners
� � Leonora
t+As5ET C' y S'zy 1 C.Jenkins
o
er Daniel M. Varney
RolfN. Gjesteby
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
September 4, 2014 @ 10:00am
Draft
Members Present: Leonora Jenkins, Clerk
Daniel Varney
Rolf Gjesteby
Recording Secretary: Brenda Douglas
Guests Present: Carl Hillstrom, Kevin McCarthy, Mary Gallagher, Karen Quigley, Chris
Senior, Paul Roux
Motion made by Lee seconded by Rolf to call the meeting to order at 10:00 all in favor
Abatements
Douglas & Karen Ellinger 91 Pleasant Street were granted an abatement of$197.22 for
an over usage charge on the 8/1/14 billing.
Ellen Winn 92 Ledge Way was granted an abatement of$158.41 for high consumption.
Michael Bergan 164 Pond Street was denied abatement due to the fact that the board felt
that it should be the responsibility of the irrigation company that put the system in. If
they in fact caused the heads to stay up and let water run out then the owner should go
after the company for compensation.
Roof Repair—Dan stated the roof needs to be replaced. Lee stated and Mary Gallagher
agreed that there are no monies to replace the entire roof at this time.
Lee stated that there are no monies due to the fact that the Water Department has reduced
rates for the town, forgave monies that were due from the schools and the fact that the
town agreed to pay $300K for hydrants and only paid $247,000.
Karen stated that Chris has made it clear that the past is the past and we should just move
forward. Karen suggested maybe having another rate study done.
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
MOR
Carl reported that the plant has been running smooth all summer. There was a leak in
raw water feed system upstairs. Repair was done and the valve was not opened up
completely. This was corrected after 3 days. Karen, Kevin, Chris and Mary requested to
be put on the distribution list for the MOR. Report is available at the Water Treatment
Plant if anyone wishes to review.
James Lane Project
Rolf feels that the Water Commission is being ignored. The Planning Board has gone
ahead and approved the plans. Chris stated that the town is looking into a new way of
permitting and have it done in one department. They have looked and researched other
towns. Lee stated that she just wants to be in the loop with other boards. Karen
suggested having a meeting with all the boards and come up with a way to communicate
with each other.
Financials
Chris explained that with the rate reduction and the increased debt has put the current
budget-$295,600. This being the case the state will not certify the Water Department
budget. Chris stated that to fix this problem it will be a 2 step process. Chris does not
think that raising rates at this time is not a good idea. Lee wanted to know why there
should be no rate increase. Lee stated that the board was looking at raising the capital
recovery charge for multi units with one meter. Chris stated that the board needs to cut
the budget. There are a couple of ways to approach this. Lee asked Chis about paying
the back hydrant fees. Chris stated that they are looking to pay the fY14 and look to
increase for fY15. Chris stated that there is $247 in Capital Stabilization fund use this to
pay some of the debt this in conjunction with reduction in spending. Lee stated that the
board would have to meet again to review all options.
Karen then brought up the fact that rate payers were promised as the debt rolls off that the
capital recovery charge will be reduced. Chris stated that the warrants for town meeting
need to be put together by the end of the month. This would include reduction in budget.
Lee then asked Chris about the RFP. She wants to get it done and out by the end of the
year. She also wanted to know if there was still was interest in having the same
contractor to run both water& sewer.
Lee asked if the milfoil grant went thru yet. Chris stated that this administration will not
approve but it will have to be advocated for.
Lee stated that now that the sludge is being processed in house the Water Department
will be saving monies on that line item. Paul stated that we have brought the transferring
in house now.
Lee stated that she thanked the teacher who coordinated the raingardens. She told the
teacher that she would be willing to send letter of recommendation for anyone interested.
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
Karen stated that when the raingardens were initially put in they were told not to maintain
them.
Lee then stated that she feels that there are many issues with old septic systems along the
pond&reservoir.
Town Pool
The board received a letter from Diana Karcher, Cohasset Swim Center Trustee. She is
requesting some relief from the water bill. The board was supplied with the usage
records and Brenda explained to the board how we had them downsize their meter from
2"to 1 ''/z" saving them $1,420.00 a year. Dan stated he does not feel that we have any
monies to give a reduced rate or any type of a break at this point. Lee thought that the
usage might reflect that they have some sort of leak. I will put together a letter to Mrs.
Karcher with Lee's name and have her review.
Warrants
Warrants were signed and approved by the board. Lee noticed that the department had
purchased leak detection equipment. She asked Paul if we were taking this in house.
Paul and Carl stated that the state mandates that it is done privately. In the meantime
Paul explained that we can be proactive and be seeking out possible leaks.
Motion made by Dan to adjourn meeting 2°d by Rolf. Meeting adjourned at 12:02 pm.
Respectfully Submitted,
Brenda Douglas, Recording Secretary
Approved By: Date:
Rolf Gjesteby, Clerk
Cohasset Board of Water Commissioners
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
SIGN IN SHEET
September 4, 2014
NAME ADDRESS
��
MEGEIVE�
1I " AUG Z 6 Z014
BY:
Town of Cohasset Water dept August 15,2014
Town of Cohasset Town Manager
Dear Sirs:
I received the most recent water bill for the Cohasset Swim Center located at 89 Sohier St Cohasset.
The bill is acct number 5064 for a total amount due of$7351.22. The total cost for water for a 12 week
season will probably total$15,000.00.
The Cohasset Swim center is a non profit seasonal facility, we work on a very close budget, we charge
the town nominally for use of the pool for the recreation dept, swimming lessons and free swim. We
serve the town in a very generous manner allowing every town resident access to the pool regardless of
financial status. We open the pool for year end school parties,we offer programs for multiple groups
including the South Shore Collabrative, we participated this year in the childrens triathalon games and
also this year we have worked with the Social Service league and the town to make it possible for the
building of the Senior Center to benefit Town residents.
In an effort to reduce our water costs we have had the town wells tested to see if it would be possible
to use them to fill the pool,the tests have failed with a high level of manganese which you are aware
is not acceptable for a treated pool.
We are the only outdoor facility of this size in town. We are required to use in excess of 20,000 gallons
of water in a short time frame in order to fill the pool plus through out the summer we continually use
water to keep the pool at required levels. This year we had anew meter installed with a smaller flow
to reduce the capital recovery charge to$187.00.
We need some relief. I am reaching out to you for assistance. The pool has served the Town well for
over 40 years,she is needing attention, including updates to meet ADA requirements.
I appreciate your attention and would welcome your consideration and possible suggestions.
Sincerely,
Diana Karcher, Cohasset Swim and Recreation Trustee
264 North Main st
Cohasset, Ma 617-347-5135
Date: 09/02/2014 Town of Cohasset
Time: 9:52 WATER/SEWER READINGS HISTORY BD
Account #: 5064 Book: 05 Folio: 5064 Seq: Updated 06/12/2014 by BD
Street : 89 SOHIER STREET
Ownerl name: COHASSET SWIM CENTER
Owner2 name: Payment plan?
Mail Address : PO BOX 132 Do not lien?
COHASSET, MA 02025
Telephone: 383-1988 SueMavila Rate code: 4 Section:
Meter size: 1 1/2 Units : 1
R/E Parcel ID: D5-15-003 Summer service: S Summer Disconnected?
Meter Location: RADIO READ Fire service: Water off?
Hazard: B/F date: Broken mtr?
Contractor: Service Type: RS Deduct :
Meter ser#: 60860594 Bill code: W Has well?
Meter mfg: Neptune Multiply rdg by: 10 Discount?
Install date: 04/29/2014 Number of digits : 8 Gun status : L
Meter Type: E Meter ID number: Gun notes :
Account Status : ARB/MXU number: 1852225091 Gun Rdg: 007027
Memo:
Billed Reading Water Sewer Water Sewer Service
Date Date Reading Codes Usage Usage Bill Bill Bill
-------- --------- --------- ---------
CURRENT
08/01/14 07/14/14 70200 BSC 71100 7, 351 .22
New meter installed 04/29/2014 with 900 Cubic Feet used on old meter .
5/01/14 04/14/14 320800 BS 542 . 00
02/03/14 01/16/14 320800 BS 542 . 00
11/01/13 10/11/13 320800 BS 46500 5, 192 . 10
08/01/13 07/17/13 274300 VBS 73300 7, 931 . 06 350 . 00
05/01/13 04/18/13 201000 BS 200 552 .22
02/01/13 01/16/13 200800 BS 542 . 00
11/01/12 10/15/12 200800 VBS 28700 3, 686. 05 50 . 00
08/01/12 07/17/12 172100 BS 66600 7, 987 .70
05/01/12 04/12/12 105500 BS 600 576. 08
02/01/12 01/12/12 104900 BS 542 . 00
11/01/11 10/12/11 104900 BS 24700 3, 232 . 05
08/01/11 07/13/11 80200 BS 56500 6, 841 .35
05/02/11 04/14/11 23700 BS 700 581 . 76
02/01/11 01/11/11 23000 BS 542 . 00
11/15/10 10/15/10 23000 BSC 23000 3, 039. 10
08/16/10 07/14/10 254000 EBS 47000 5, 289.20
05/03/10 04/13/10 207000 BS 309. 88
02/16/10 01/12/10 207000 BS 309. 88
11/16/09 10/14/09 207000 BS 19000 2, 167 . 48
08/14/09 07/15/09 188000 BS 47000 5, 057 . 08
05/15/09 04/13/09 141000 BS 315.36
02/13/09 01/20/09 141000 BS 315.36
11/14/08 10/10/08 141000 BS 21000 2, 379.36
08/15/08 07/11/08 120000 BS 50000 5, 372 . 16
04/29/08 03/31/08 70000 BS 315.36
02/15/08 01/08/08 70000 BS 315.36
� 1/16/07 10/08/07 70000 BS 20000 2, 276. 16
\ j/31/07 07/17/07 50000 BS 46000 4, 959.36
05/25/07 05/09/07 4000 BVS 4000 624 . 96 350 . 00
Revenue Estimate
Town of Cohasset
Water Enterprise
Budget Actual Increase
Description FY 2015 FY 2014 (Decrease)
Water Use Charges 4,209,806.00 4,209,806.00 -
Water Liens 125,473.00 125,473.00 -
Tax Liens 27,132.00 27,132.00 -
Penalties/Interest 21,506.00 21,506.00 -
Interest Earned -
Cell Towner Lease income 38,648.00 27,410.00 11,238 3%incr in lease contract, plus
additional lease contract signed in
June(8 mos rent)
Other 108,598.00 108,598.00 -
Miscellaneous - 6,308.00 (6,308) non-recurring
Total 4,531,163.00 4,526,233.00 4,930.00
FY2015 Budget&articles 4,702,202
indirects 93,123
FY14 Chemical Feed Systems 49,000
FY14 Supplemental Approp 29,281
FY14 Approp from Ins. Proceeds (29,281)
Retained Earnings Deficit 31,438
Retained Earnings Approp
Water capital stabilization fund (49,000)
4,826,763 variance (295,600) excess(short)
Town of Cohasset
( Water Enterprise Fund
Revenue Actual to Prior Year
Two Months Ending August 31
Object Description Fiscal Year 2015 Fiscal Year 2014 Inc/(Dec)
4140 TAX LIENS REDEEMED 4,222.23 18,219.46 (13,997.23) -76.8%
4170 PENALTIES AND INTEREST 4,891.35 4,490.39 400.96 8.9%
4210 USAGE CHARGES 719,330.13 649,731.77 69,598.36 10.7%
4215 SALE OF WATER . L' `�" P` 65 49,640.08 50. 08 (-Icoo) -
4220 OTHER CHARGES - - -
4230 WATER LIENS ADDED TO TAXES 2,358.80 3,673.13 (1,314.33) -35.8%
4320 FEES 13,345.00 13,078.71 266.29 2.0%
4360 RENTALS — P�T 1 3,708.00 9,000.00 (5,292.00) -58.8%
4840 MISCELLANEOUS REVENUE - - -
4930 OTHER FINANCING SOURCES - - - -
Total $ 797,495.59 $ 698,193.46 $ 99,302.13 14.2%
Brenda Douglas
From: Paul Roux
Sent: Sunday, August 31, 2014 1:11 PM
To: Lee (lee198@verizon.net); dvarney@aol.com; orolfo@yahoo.com
Cc: Carl Hillstrom; Paul Roux; Brenda Douglas
Subject: TTHM & HAA5 sample numbers
Commissioners,
The August TTHM and HAA5 distribution sample results are in and they are encouraging. The
TTHM numbers are lower than historical August collection events. We can applaud the following
by the on-site staff at the water plant;
1. Optimization of chemical feeds systems for organic removal
2. More efficient sludge removal from the clarifiers due to functioning mud and sludge valves
(capital projects completed last year). This results in less turbidity carryover to the filters
3. First attempt at a true uni-directional flushing program last Fall
4. Revised disinfection strategy for seasonal use
5. Overall—staff is really paying attention to details
As with the majority of water systems, the goal is to achieve really low numbers for 3 quarterly
sample events to dilute the seasonally high numbers seen in August due to high water
temperature.
TTHM MCL = 80ppb _
TTHM Location Samples 2013-14
90
80
70
60 EL tDeer Hi School
50 tPdoee Station
40 --I—Whitehead Rd
30 —0—BeaChwood St.
20 _MCL
10
0
Oa-Dec Jan-Mar Apr-Jun Jul-Sep
HAA5 MCL = 60 ppb
HAA5 Location Samples 2013-14
60
50 —
40 --*--Deer Hill School
30 —*—Police Station
( Whitehead Rd
—X—Beechwood St.
10
0
oa-Dec Jan-Mar Apr-Jun Jut-Sep
J
MORE IMPORTANTLY, The Locational Running Annual Average (LRAA) of each sample
location is currently well below the EPA assigned MCL's (Maximum Contaminant Level).
TTHM HAA5
Deer Hill School 46.9 30.7
Police Station 54.0 4.8
Whitehead Road 53.3 27.0
Beechwood Street 36.5 31.3
Paul P. lgoa;r
Sr. Vice Pr1sidW
Voo dard 4- carraa, lac.
Cell: 508-878-5852
Office: 866-702-6371 ext. 3639
Fax: 978-557-7948
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August I
A..- 1
WOODARD
&CURRAN
TABLE OF CONTENTS
SECTION — PAGE NO.
ExecutiveSummary.....................................................................................................................................ES-1
1 OPERATIONS...................:......................................................................................................................1-1
1.1 Events Impacting Operations..............................................................................................................1-1
1.2 Permit Compliance...............................................................................................................................1-1
1.3 Flows.....................................................................................................................................................1-1
1.4 Chemical Usage and Compliance Monitoring....................................................................................1-2
1.5 Sludge Generation............................................................................................................................... 1.3
1.6 Water'Quality. ....:... ................................
....
............................
......................................................
....1-3 "
1.7 Emergency&Service Calls.................................................................................................................1-3
1.8 Power Outages.....................................................................................................................................1-4
1.9 Staff Callouts......................................................................................................•.................................1-4
1.10 Plant Downtime..................................................•......•..........................................................................1-4
1,11 Maintenance...................................................•.....................................................................................1-4
1.12 Repairs..................•..................•............................................................................................................1-4
1.13 Housekeeping.......................................................................................................................................1-5
2 PROJECT MANAGEMENT AND ADMINISTRATION...........................................................................2-1
2.1 System improvements.................................................................................................•.......................2-1
2.2 Staffing&Training................................................................................................................................2-2
23 Corporate Support..........................•....................................................•................................................2-2
3 OTHER......................................................................................................................................................3-1
3.1 Route 3A Booster station &linden pond.............................................................................................3-1
WOODARD
&CURRAN
_EXECUTIVE SUMMARY
The Treatment Plant ran relatively smoothly during the month of July, however we did experience process
problems for about one week after a private contractor failed to communicate that he did not fully open a
valve feeding the rapid mix basin after replacing a leaking blind flange on that pipeline. The resultant
imbalance in flow caused an imbalance in chemical feed that affected the treatment process. Overall filter
run times were shorter than normal due to the process upset. Organics removal also decreased more than
anticipated this month with overall plant performance at 52%. Part of this decrease was probably due to
the process upset that we experienced and part due to changes in the raw water (increased temperature,
decreased total organics).
The quarterly meter reading commenced on July 1' and was completed on July 17''. The billing
commitment was prepared on July 31"and the bills were mailed on August 1'. Revenues are up slightly
compared to the same period last year.
The quarterly interconnection meeting with Aquarion and Linden Ponds was held on July 1S` at Linden
Ponds office in Hingham. The meeting focused on Aquarion's supply issues and the amount of water
Cohasset was providing to help them meet their demand. During July the CWD provided Aquarion with
2.8 million gallons of water, 1 million gallons less than the Linden Ponds usage thus making up some of
r' the excess we provided during their supply shortage in June. The remaining overage will be made up by
decreasing our interconnect pumping over the fall months.
On July 10t' our contracted Lab,Rhode Island Analytical, reported that one of our routine bacteriological
samples was positive for both coliform and e-coli. Subsequent confirmatory samples were negative so
there was no MCL violation,however, we are required to report the positive results in our 2014 Consumer
Confidence Report.
The DPW installed new signage at the Ellms Meadow Wellfield to help stop the illegal yard waste disposal
that persists along Cushing Rd. and James Ln. Brian Joyce, Town Engineer, had the signs made and he
also coordinated their installation.
One of the Plant's external sewage pumps failed this month and Rosano-Davis Inc. was called in to make
the needed repairs. They removed the non-functioning pump and delivered it to F R Mahoney in Rockland
for rebuilding and then reinstalled it, all within one week.
Precipitation for the month of July was 3.97"(0.48"above normal)
At the time of this writing:
Lily Pond is at 64%capacity(elevation 42.92).
Aaron Reservoir is at 73%capacity(elevation 62.02).
l
Cohasset,Massachusetts I Water Department ES-1 Woodard&Curran
July 2014 MOR
WOODARD
LXURRAN
1 OPERATIONS
1.1 EVENTS IMPACTING OPERATIONS
Plant operations were interrupted several times early in the month due to problems with the chlorine
feed system and problems with motor starter for high lift pump 42. These interruptions were of very
short duration the problems resolved early on.
1.2 PERMIT COMPLIANCE
There were no drinking water quality violations in July however the positive bacteriological result
that we experienced on July 8`h must be reported in the 2014 CCR that will be published in the spring
and delivered prior to July 1, 2015.
1.3 FLOWS
For the month of July the Treatment Facility, together with the Ellms Meadow Well Field produced
an average of 1,134,598 GPD of finished water, with a total month production of 35.173 Million
Gallons.
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� .. �Y§�r��. � .: .�, , .•. r' _ �.�,... .._ E.?'�ttsH..� "��''".',*'+„_ » ..yam:
January 17.144 0.553 January 16.850 0.544
February 14.602 0.521 February 14.459 0.516
March 16.542 0.534 March 16.607 0.536
April 16.474 0.549 April 17.232 0.574
May 26.548 0.856 Mav 23.553 0.760
June 26.080 0.869 June 35.690 1.1.90
July 31.947 1.031 July 35.173 1.135
August 31.450 1.015 August
September 29.433 0.981 September
October 23.362 0.754 October
November 16.843 0.561 November
December 17.145 0.553 December
Cohasset,Massachusetts I Water Department 1-1 Woodard Curran
WOODARD
yCURRAN
1.4 CHEMICAL USAGE AND COMPLIANCE MONITORING
Monthly chenucal addition and compliance monitoring reports for the month of July were submitted
to the Mass DEP on August 9, 2014. The monthly fluoride reports to the Mass DPH were also
submitted on August 9°i.
Pre-chlorination 411.4#/month 13.3#/day
Post-chlorination 441.4#month 14.2#/day
Post-chlorination, Ellms Meadow 46.5#/month 1.5#Iday
Calcium Hydroxide (Lime) (Process) 1090.4#/month 35.2#/day
Calcium Hydroxide (Lime) 808.2#/month 26.1#/day
Poly Aluminum Chloride 50,452.0#/month 1,627.5#/day
Ferric Chloride 1,291.1#/month 41.6#/day
Polymer 66.9#/month 2.2#/day
Sodium Permanganate 1,371.8#/month 44.3#/day
Sodium Fluoride 350#/month
Sodium Fluoride, Ellms Meadow 0#/month
Sodium Hexametap hosp hate 2,074.9#/month 66.9#/day
Sodium Hexametap hosp hate, Ellms Meadow 584.0#/month 18.8#/day
NOTE:TOC removal for the month of July was at 52%
Cohasset, Massachusetts I Water Department 1-2 Woodard&Curran
WOODARD
-&CURRAN
1.5 SLUDGE-GENERATION
Somewhat higher than normal sludge generation volumes were realized in July. Sludge generation
averaged about 34,000 gpd.
January 16,000 GPD January 16,800 GPD
February 16,000 GREY February 18,400.GPD'_
March 16,000 GPD March 18,400 GPD
April 16,000 GPD April 18,400 GPD
May 19,000 GPD May 21,000 GPD
June 20,000 GPD June 23,000 GPD
July 52,000 GPD July 34,000 GPD
August 55,000 GPD August
September 18,000 GPD September
October 18,000 GPD October
November 18,000 GPD November
December 18,200 GPD December
1.6 WATER QUALITY
There was 1 water quality complaint received in July.
• 82 Pond Street,yellow water
1.7 EMERGENCY&SERVICE CALLS
The month of July held 2 Distribution System Staff call outs.
• July 1.9"'ADT Security call out to Water Treatment Plant for an intrusion alarm.
• July 26t' ADT Security call out to Water Treatment Plant to reset intrusion alarm after a power
failure.
Cohasset,Massachusetts I Water Department 1-3 Woodard&Curran
a
_... WOODARD
ti CURRAN
1.8 POWER OUTAGES.
There was one power outage in July. On Saturday July 26"'we experienced.a 2 hour power interruption
that was compounded by an uninterrupted power supply (UPS) failure that caused a SCADA
communications failure. Our Chief Operator,Bruce Meehan,was called in to assist and restart the Plant.
1.9 STAFF CALLOUTS
The month of July held two Plant Operations Staff call outs.
• Bruce Meehan on July 26`s for a power failure
• Bruce Meehan on July 28"'for process adjustments
1.10 PLANT DOWNTIME
There was one down time incident of short duration at the Treatment Plant during the month of July when
power was lost for approximately 2 hours.
1.11 MAINTENANCE
Maintenance performed during July included;
• Flow-Rite Valve Inc_ performed annual preventative maintenance on high lift surge control
valves.
• Calibrate probe on Plant fluoride continuous analyzer
• Cleaned lime slurry mixing tank,level probe.
• Cleaned and calibrated pH probes on continuous analyzers.
• CWD personnel relabeled all chemical feed lines to make them more easily identifiable.
• CWD personnel continued cleaning and painting in the vicinity of the new chemical feed
systems.
• CWD personnel cut grass/weeds at the Bound Brook Control Structure and at the Treatment
Plant.
1.12 REPAIRS
• On July 2"`' John Hoadley.& Sons Inc. replaced the blind flange on the raw water line to rapid
mix basin#1.
C • On July 7`" CWD personnel repaired lime pump 42 that had failed on Saturday July 51".
Cohasset,Massachusetts I Water Department 1-4 Woodard&-Curran
�A
A.- 4"k
_ WOODARD
_..... &CURRAN
• On July 91h Rosano-Davis hic. was called in to repair the sewage grinder pump system located
=outside the VT-P. One of the two pumps had failed,was removed, sent outto F.R. Mahoney Inc.
for rebuilding,and subsequently reinstalled.
• On July 23"'EIS Inc.was called in to repair a chlorine gas leak at one of the tank regulators.
1.13 HOUSEKEEPING
The service company Stephco continues to clean the management area of the treatment plant facility on a
weekly basis. Additionally, daily cleaning takes place in the Laboratory, Operator's Office, Chemical,
Pump,and Filtration Rooms.
C
Cohasset,Massachusetts I Water Department 1-5 Woodard&Curran
s
WOODARD
&CURRAN
2 PROJECT MANAGEMENT AND ADMINISTRATION
2.1 SYSTEM IMPROVEMENTS
There are several capital improvement projects currently being performed and proposals for
others to be delivered. These are;
Completed Items (since July 1, 2012)
• $17.9K--Filter backwash control valve actuators (3ea)replaced.
• $2.1K--Filter air wash control valve actuator(lea)replaced
• $5.1K--Sedimentation Basin sludge valves (2ea)replaced.
• $ 1.6K--Unprotected 480 Volt indoor power line replaced with one enclosed in appropriate
conduit to include disconnect/breaker switch with appropriate "pigtail"connection for portable
pump use.
• $ 1.4M--Solar SRF Application received and ultimately refused due to SRF loan requirements
and DEP required protocols.
• $15K--Fluoride Grant Application. Approved in May, 2013 by MA DPH. Design July 2013,
installation August 2013.
• $48.6K--SCADA HW & SW upgrades complete to include Excel Reporter Compliance and
WINN911 programs complete with operator training.
• $5+K—Chapter 6 MA DEP Compliance Audit. Reports on site at plant for Commission review_
• $12K—Equipment and Controls Audit for unmanned operations gap identifiers. Reports on site
for Commission review.
• $ 1.6K—Rebuild of chlorine gas chlorinators, regulators and change over valve devices.
Complete.
$ 3K—SCADA programming for back wash cycle event options as required by MA DEP, (i.e.
head loss,turbidity,time in service). Complete
• $2.2K—Fixed ladder for the Bear Hill water storage tank vault. Complete.
• $3.1K—Chemical piping modifications to bring to DEP and plumbing codes. Complete.
• $1.7K—Engineering, specification, and VFD controls installation for RW pumps. Complete.
• $11K—Window repair and replacement at Lily Pond Treatment Facility. Complete.
• $62K—Aaron Reservoir 24"Low Level Outlet Valve Replacement. Complete.
• $22K—Elms Meadow GWR 44og compliance. Complete.
• $2.5K — SCADA programming for Lily Pond Emergency generator "run/alarm" status.
Complete.
Cohasset, Massachusetts I Water Department 2-1 Woodard&Curran
WOODARD
&CURRAN
• 5.1K - Sedimentation mud valve and stem operator replacement. One valve was replaced in
- November,.the other in December. .Complete.
• 49K - Mechanical and electrical upgrades to the Sodium Permanganate, Phosphate, and Ferric
Chloride chemical storage and feed systems. Complete.
• 95K - Sludge removal and offsite disposal, geo-bag replacement, and lagoon sludge transfer.
Complete.
• Leak detection of 50%of the system. Complete.
Authorized Pending Items
• $113K--Bringing the Sludge Residuals Management in house_
NOTE: There are other projects under consideration ky the CWD.
2.2 STAFFING &TRAINING
On July 9`f'Treatment Plant Operators Bruce Meehan and Ted Lavin attended CPR and First Aid Training
at Woodard and Curran's Dedham Office.
On July 22nd all employees attended our monthly safety meeting. The topics included the health hazards
associated with asbestos and a review of Woodard&Curran's June safety incidents.
2.3 CORPORATE SUPPORT
Woodard and Curran provided clarification to the specifications and bids for some of the sludge residuals
transfer equipment to be utilized by CWD personnel when the residuals transfer operation is brought im-
house this summer.With the exception of the portable pump the building and equipment will be
functional mid to late August. Woodard and Curran's Boston Water&Sewer project will be loaning us a
pump for our first transfer so that we can determine whether or not a gasoline powered pump will be
adequate for our needs ($8 to 10,000 savings).
Cohasset,Massachusetts I Water Department 2-2 Woodard&Curran
WOODARD
u..,.,..„ •'u CU R RAN
3 OTHER
! 3:1 3A BOOSTER STATION`'LINDEN FOND
Flows through the Whitney Crossing Booster are periodically monitored and adjusted to maintain an even
status between the amount we pump and the Linden Ponds usage.
J
Cohasset,Massachusetts Water Department 3-1 Woodard&Curran
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WOODARD
&CURRAN
TABLE OF CONTENTS
SECTION PAGE NO.
ExecutiveSummary.....................................................................................................................................ES-1
1 OPERATIONS...................:......................................................................................................................1-1
1.1 Events Impacting Operations..............................................................................................................1-1
1.2 Permit Compliance...............................................................................................................................1-1
1.3 Flows.....................................................................................................................................................1-1
1.4 Chemical Usage and Compliance Monitoring....................................................................................1-2
1.5 Sludge Generation...............................................................................................................................1.3
1.6 WaterQuality........................................................................................................................
1.7 Emergency&Service Calls.................................................................................................................1-3
1.8 Power Outages.....................................................................................................................................1-4
1.9 Staff Callouts........................................................................................................................................1-4
1,10 Plant Downtime....................................................................................................................................1-4
1.11 Maintenance.........................................................................................................................................1-4
1.12 Repairs..................................................................................................................................................1-4
1,13 Housekeeping.......................................................................................................................................1-5
2 PROJECT MANAGEMENT AND ADMINISTRATION...........................................................................2-1
2.1 System Improvements.........................................................................................................................2-1
2.2 Staffing&Training................................................................................................................................2-2
2.3 Corporate Support................................................................................................................................2-2
3 OTHER......................................................................................................................................................3-1
3.1 Route 3A Booster station &linden pond.............................................................................................3-1
WOODARD
&CURRAN
-EXECUTIVE SUMMARY
The Treatment Plant ran relatively smoothly during the month of July,however we did experience process
problems for about one week after a private contractor failed to communicate that he did not fully open a
valve feeding the rapid mix basin after replacing a leaking blind flange on that pipeline. The resultant
imbalance in flow caused an imbalance in chemical feed that affected the treatment process. Overall filter
run times were shorter than normal due to the process upset. Organics removal also decreased more than
anticipated this month with overall plant performance at 52%. Part of this decrease was probably due to
the process upset that we experienced and part due to changes in the raw water (increased temperature,
decreased total organics).
The quarterly meter reading commenced on July I' and was completed on July 17t'. The billing
commitment was prepared on July 31" and the bills were mailed on August ls`. Revenues are up slightly
compared to the same period last year.
The quarterly interconnection meeting with Aquarion and Linden Ponds was held on July ls` at Linden—
Ponds office in Hingham. The meeting focused on Aquarion's supply issues and the amount of water,
Cohasset was providing to help them meet their demand. During July the CWD provided Aquarion with
2.8 million gallons of water, l million gallons less than the Linden Ponds usage thus making up some of
C the excess we provided during their supply shortage in June. The remaining overage will be made up by
decreasing our interconnect pumping over the fall months.
On July 10'h our contracted Lab, Rhode Island Analytical, reported that one of our routine bacteriological
samples was positive for both coliform and e-coli. Subsequent confirmatory samples were negative so
there was no MCL violation,however, we are required to report the positive results in our 2014 Consumer
Confidence Report.
The DPW installed new signage at the Ellms Meadow Wellfield to help stop the illegal yard waste disposal
that persists along Cushing Rd. and James Ln. Brian Joyce, Town Engineer, had the signs made and he
also coordinated their installation.
One of the Plant's external sewage pumps failed this month and Rosano-Davis Inc. was called in to make
the needed repairs. They removed the non-functioning pump and delivered it to F R Mahoney in Rockland
for rebuilding and then reinstalled it, all within one week.
Precipitation for the month of July was 3.97" (0.48"above normal)
At the time of this writing:
Lily Pond is at 64%capacity(elevation 42.92).
Aaron Reservoir is at 73%capacity (elevation 62.02).
Cohasset,Massachusetts I Water Department ES-1 Woodard&Curran
July 2014 MOR
WOODARD
C�CURRAN
1 OPERATIONS
1.1 EVENTS IMPACTING OPERATIONS
Plant operations were interrupted several times early in the month due to problems with the chlorine
feed system and problems with motor starter for high lift pump #2. These interruptions were of very
short duration the problems resolved early on.
1.2 PERMIT COMPLIANCE
There were no drinking water quality violations in July however the positive bacteriological result
that we experienced on July 8`11 must be reported in the 2014 CCR that will be published in the spring
and delivered prior to July 1, 2015.
1.3 FLOWS
For the month of July the Treatment Facility, together with the Ellms Meadow Well Field produced
an average of 1,134,598 GPD of finished water, with a total month production of 35.173 Million
Gallons.
e r�1'illG� -;,, � • y,.:et!a � '$k ' e!� LOW-
January , a • i ��
17.144 0.553 January 16.850 0.544
February 14.602 0.521 February 14.459 0.516
March 16.542 0.534 March 16.607 0.536
April 16.474 0.549 April 17.232 0.574
May 26.548 0.856 May 23.553 0.760
June 26.080 0.869- June 35.690 1.1.90
July 31.947 1.031 July 35.173 1.135
August 31.450 1.015 August
September 29.433 0.981 September
October 23.362 0.754 October
November 16.843 0.561 November
December 17.145 0.553 December
Cohasset,Massachusetts I Water Department 1-1 Woodard&Curran
Alp-
r�_ "%I
WOODARD
zCURRAN
.11A CHEMICAL USAGE AND COMPLIANCE MONITORING
Monthly chemical addition and compliance monitoring reports for the month of July were submitted
to the Mass DEP on August 9, 2014. The monthly fluoride reports to the Mass DPH were also
submitted on August 9t'.
� oI Usage fvftmonth •
Pre-chlorination 411.4#/month 13.3#/day
Post-chlorination 441.4#month 14.2#/day
Post-chlorination, Buns Meadow 46.5#/month 1.5#/day
Calcium Hydroxide(Lime) (Process) 1090.4#/month 35.2#/day
Calcium Hydroxide (Lime) 808.2#/month 26.1#/day
Poly Aluminum Chloride 50,452.0#/month 1,627.5#/day
Ferric Chloride 1,291.1#/month 41.6#1day
C Polymer 66.9#/month 2.2#/day
Sodium Permanganate 1,371.8#/month 44.3#/day
Sodium Fluoride 350#/month
Sodium Fluoride, Ellms Meadow 0#/month
Sodium Hexametaphosphate. 2,074.9#/month 66.9#/day
Sodium Hexametap hosp hate, Ellms Meadow 584.0#/month 18 8#/dYJay
777 i
NOTE-TOC removal for the month of July was at 52%
Cohasset, Massachusetts I Water Department 1-2 Woodard&Curran
i
WOODARD
&CURRAN
1.5 SLUDGE GENERATION
Somewhat higher than normal sludge generation volumes were realized in July. Sludge generation
averaged about 34,000 gpd.
January 16,000 GPD January 16,800 GPD
February 16,000 GPD February 18,400.GPD
March 16,000 GPD March 18,400 GPD
April 16,000 GPD April 18,400 GPD
May 19,000 GPD May 21,000 GPD
June 20,000 GPD June 23,000 GPD
July 52,000 GPD July 34,000 GPD
August 55,000 GPD August
September 18,000 GPD September
October 18,000 GPD October
November 18,000 GPD November
December 18,200 GPD December
1.6 WATER QUALITY
There was 1 water quality complaint received in July.
• 82 Pond Street,yellow water
1.7 EMERGENCY&SERVICE CALLS
The month of July held 2 Distribution System Staff call outs.
• July 19`� ADT Security call out to Water Treatment Plant for an intrusion alarm.
• July 26`'' ADT Security call out to Water Treatment Plant to reset intrusion alarm after a power
failure.
Cohasset,Massachusetts I Water Department 1-3 Woodard&Curran
WOODARD
&CURRAN
1.8 POWER OUTAGES -
There was one power outage in July.. On Saturday July 26``'we:experienced.a 2 hour power interruption
that was compounded by an uninterrupted power supply (UPS) failure that caused a SCADA
communications failure. Our Chief Operator,Bruce Meehan,was called in to assist and restart the Plant.
1.9 STAFF CALLOUTS
The month of July held two Plant Operations Staff call outs.
• Bruce Meehan on July 266 for a power failure
• Bruce Meehan on July 28"'for process adjustments
1.10 PLANT DOWNTIME
There was one down time incident of short duration at the Treatment Plant during the month of July when
power was lost for approximately 2 hours.
( 1.11 MAINTENANCE
\ Maintenance performed during July included;
• Flow-Rite Valve Inc. performed annual preventative maintenance on high lift surge control
valves.
• Calibrate probe on Plant fluoride continuous analyzer
• Cleaned lime slurry mixing tank, level probe.
• Cleaned and calibrated pH probes on continuous analyzers.
• CWD personnel relabeled all chemical feed lines to make them more easily identifiable.
• CWD personnel continued cleaning and painting in the vicinity of the new chemical feed
systems.
• CWD personnel cut grass/weeds at the Bound Brook Control Structure and at the Treatment
Plant.
1.12 REPAIRS
• On July 2"d John Hoadley & Sons Inc. replaced the blind flange on the raw water line to rapid
mix basin#1.
• On July 7`''CWD personnel repaired lime pump 42 that had failed on Saturday July 5`h.
Cohasset,Massachusetts I Water Department 1-4 Woodard&Curran
WOODARD
tiiCURRAN
- On July 9``' Rosano-Davis Inc. was called in to repair the sewage grinder pump system located
= -:--- outside the WTP. One of the two pumps had failed,was removed, sent out to F.R. Mahoney Inc.
for rebuilding,and subsequently reinstalled.
• On July 23m EIS Inc.was called in to repair a chlorine gas leak at one of the tank regulators.
1.13 HOUSEKEEPING
The service company Stephco continues to clean the management area of the treatment plant facility on a
weekly basis. Additionally, daily cleaning takes place in the Laboratory, Operator's Office, Chemical,
Pump,and Filtration Rooms.
C
Cohasset,Massachusetts I Water Department 1-5 Woodard&Curran
WOODARD
&CURRAN
2 PROJECT MANAGEMENT AND ADMINISTRATION
2.1 SYSTEM IMPROVEMENTS
There are several capital improvement projects currently being performed and proposals for
others to be delivered. These are-,
Completed Items (since July 1, 2012)
• $17.9K--Filter backwash control valve actuators (3ea)replaced.
• $2.1K--Filter air wash control valve actuator(lea)replaced
• $ 5.1 K--Sedimentation Basin sludge valves (2ea) replaced.
• $ 1.6K--Unprotected 480 Volt indoor power line replaced with one enclosed in appropriate
conduit to include disconnect/breaker switch with appropriate "pigtail' connection for portable
Pump use.
• $ 1.4M--Solar SRF Application received and ultimately refused due to SRF loan requirements
and DEP required protocols.
• $1 5K--Fluoride Grant Application. Approved in May, 2013 by MA DPH. Design July 2013,
installation August 2013.
• $48.6K--SCADA HW & SW upgrades complete to include Excel Reporter Compliance and
Vv NN911 programs complete with operator training.
• $ 5+K—Chapter 6 MA DEP Compliance Audit. Reports on site at plant for Commission review_
• $12K—Equipment and Controls Audit for unmanned operations gap identifiers. Reports on site
for Commission review.
• $ 1.6K—Rebuild of chlorine gas chlorinators, regulators and change over valve devices.
Complete.
• $ 3K—SCADA programming for back wash cycle event options as required by MA DEP, (i.e.
head loss,turbidity,time in service). Complete
• $2.2K-Fixed ladder for the Bear Hill water storage tank vault. Complete.
• $3.1K-Chemical piping modifications to bring to DEP and plumbing codes. Complete.
• $1.7K—Engineering, specification, and VFD controls installation for RW pumps. Complete.
• $1 l.K—Window repair and replacement at Lily Pond Treatment Facility. Complete.
• $62K-Aaron Reservoir 24"Low Level Outlet Valve Replacement. Complete_
• $22K-Elms Meadow&WR 4-log compliance. Complete.
• $2.5K - SCADA programming for Lily Pond Emergency generator "rum/alann" status.
Complete.
Cohasset,Massachusetts I Water Department 2-1 Woodard&Curran
a
WOODARD
&CURRAN
5.1K — Sedimentation.mud valve and stem operator replacement. One valve was.replaced in
November,the other in December. Complete.
• 49K — Mechanical and electrical upgrades to the Sodium Permanganate, Phosphate, and Ferric
Chloride chemical storage and feed systems. Complete.
• 95K — Sludge removal and offsite disposal, geo-bag replacement, and lagoon sludge transfer.
Complete.
• Leak detection of 50%of the system. Complete.
Authorized Pending Items
• $113K--Bringing the Sludge Residuals Management in house.
NOTE: There are other projects under consideration by the CWD.
C 2.2 STAFFING&TRAINING
On July 9"'Treatment Plant Operators Bruce Meehan and Ted Lavin attended CPR and First Aid Training
at Woodard and Curran's Dedham Office.
On July 22"d all employees attended our monthly safety meeting. The topics included the health hazards
associated with asbestos and a review of Woodard&Curran's June safety incidents.
2.3 CORPORATE SUPPORT
Woodard and Curran provided clarification to the specifications and bids for some of the sludge residuals
transfer equipment to be utilized by CWD personnel when the residuals transfer operation is brought in-
house this summer.With the exception of the portable pump the building and equipment will be
functional mid to late August. Woodard and Curran's Boston Water&Sewer project will be loaning us a
pump for our first transfer so that we can determine whether or not a gasoline powered pump will be
adequate for our needs ($8 to 10,000 savings).
Cohasset,Massachusetts I Water Department 2-2 Woodard&Curran
WOODARD
L',LCURRAN
3 OTHER
3.1 ROUTE 3A BOOSTER STATION'&LINDEN POND
Flows through the Whitney Crossing Booster are periodically monitored and adjusted to maintain an even
status between the amount we pump and the Linden Ponds usage.
Cohasset,Massachusetts I Water Department 3-1 Woodard&Curran
Cohasset Water
- � -- ' � D E P A R T M E N T Commissioners
awmow&�1950 Leonora C. Jenkins
�.,•.,
corwsscr Daniel M.Varney
RolfN. Gjesteby
BOARD OF WATER COMMISSIONERS
Tuesday, September 16, 2014
10:00 am
Water Treatment Plant—339 King Street
AGENDA
10:00 -10:15 am Public Comment
10:15-11:30 am Warrant Articles
Topics not reasonably anticipated by the chair 48 hours in advance of the meeting
Discussions during meetings should always be courteous and respectful and, should be
confined to the subject under consideration. Statements and questions should be directed
to the chair, who will ask the appropriate person(s) to respond. This meeting will be
recorded as an official record. If you wish to record the meeting in any manner,you
must advise the chair prior to the start of the meeting. Comments and copies of
documents used in a presentation must be provided to the Water Board staff as part of the
official record.
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
.\G�4 Pie
a,
��� r ti CO,O, asset Water
.`
-,' ' -�-1 .
D E P A R T M E N T Commissioners
�- - = �.•
Leonora C. Jenkins
COHASSET sffl /(d' d/(G amn sz/y Jb
iJ Daniel M. Varney
Rolf N. Gjesteby
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
September 16, 2014 @ 10:00 am
Members Present: Leonora Jenkins
Daniel Varney
Rolf Gjesteby
Recording Secretary: Brenda Douglas
Guests Present: Carl Hillstrom, Karen Quigley, Chris, Attorney Lenny Kesten, Peter
DeCaprio, Kevin McCarthy, Karen Quigley, Jack Keniley
Motion made by Lee seconded by Rolf to call the meeting to order at 10:00 AM all in
favor.
Peter questioned the board to see if the board was aware of the contract with
Aquarion/Linden Ponds. Peter asked Rolf specifically if he knew about the contract with
Linden Ponds. If he was aware of the agreement payment plans etc. Rolf stated he had
some knowledge of it. Peter asked if Rolf had ever been to an interconnect meeting?
Rolf stated YES. Peter then asked who governs the withdrawal from one watershed to
another. He then asked what the maximum allowable to withdraw a day is (no time for
Rolf to answer). Peter then asked Rolf what would make him state that Peter had cut a
deal with Aquarion to withdraw additional water from our system. Peter stated that this
was done at a party. Peter stated that the inference was that he had done something
wrong. Jack Keniley then spoke up and stated that Rolf had said at a cocktail party that 6
million gallons were given to Hingham. Peter asked that Rolf be very careful when
mentioning his name. Peter said that there was no special deal done with Hingham or
Aquarion. The agreement with them predated him being on the board. Also the contract
with Linden Ponds was signed by a prior Town Manager not the board of water
commissioners. He stated that he was slandering him and he needed to watch what he
says. Rolf stated that he may have mentioned his name but no misdealing's were
mentioned. Rolf stated that he did not mean to offend Peter. Peter then wanted to know
why Lee called a member of the board of selectmen and stated that the revenue
projections on the spreadsheet were shenanigans. Lee stated that she did not refer to
anything as shenanigans and was concerned about the deficit that was presented to the
Board out of the blue on Sept. 4. She stated she talked to Steve Gaumer and was
wondering what was going, as he seemed as taken aback by the deficit as the Water
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
Board members. Originally we were told we would have $200K in retained earnings
only to find out that it was -$293K shortfall for FYI 5. Peter asked for the board to be
very careful. Peter stated that if there were any questions to ask first before accusations
were made. He asked that he not be accused of anything without getting the facts. Peter
then stated that they need to be careful since they are now town officials. Lee stated that
she tried to reach out to Peter to get specific information and Peter never returned her
calls or e-mails. Lee stated she sent an e-mail questioning the $350,000 given to the
Water Commission from the town which was never paid back. Peter then asked Lee if
she was aware of the open meeting law. Lee stated she was, then Peter reiterated that if
he had responded to her through e-mail or a call that he would be breaking the law. Peter
stated that any questions like that should have been brought up at a Commission meeting.
Lee said that she sent the e-mail out to several former commissioners on September 41h to
get any answer to her question and since Peter was no longer on the Board that there was
no possibility about it being an Open Meeting Law violation. Peter stated that he never
received the e-mail which Lee promptly read to him. Peter then left the meeting.
Attorney Kesten then told the board that he was not there in a legal sense on behalf of
Peter. He stated that he and Peter were in a meeting previous to the commissioners
meeting and Peter asked him to come along. The typing he was doing on his computer
was for his own work he was not taking notes for this meeting. Attorney Kesten then left
as well.
On another topic, Lee clarified that the debt service does not drop to below the low FYI I
amount till FYI 8. Lee stated that Karen Quigley insisted at the last meeting that it was
her understanding that once the debt starts to drop off the capital recovery charge will
start to decrease. There was nothing in the Town Meeting article or vote the explicitly
set a pattern for the decrease. As the debt service is reduced revenues will always be
looked at to make adjustments.
Warrant Articles
Lee stated that she and Brenda went thru the assessor's list and figured which properties
have one meter with multiple units. Currently there are 293 additional user fees
calculated by going through the Assessor's and Water records. This is without the
business categories being included.
Lee suggested $90.00 as the user fee. She stated this is not a set price and needs Board
discussion. Lee stated we have all these properties accessing our system and not paying
for the infrastructure upgrades. This access fee would give us a revenue number needed
to meet the state requirements for the tax rate to be set and not cripple us by having our
budget cut.
Kevin stated that you need to make sure that at town meeting it is shown as being fair to
everyone. In-law apartments are not considered 2 families. Kevin wanted to make sure
that everyone in town had a meter at this point. Lee stated that every property did have a
meter and does have to pay for the infrastructure.
Dan was concerned that we would lose business if the rate is too high. Rolf looked at the
rules and regulations and it states not to give water to someone else without
authorization. Dan wants to see what the final number is or when we will have that
number so that instead of just saying $90.00 we might be able to reduce it to $75 just so
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
that we can get to that number. The warrant article needs to be presented to the
selectmen by tomorrow. Lee said that going forward this number could change as well
as the capital recovery charge. Lee indicated that in the future the water rates will have to
increase to keep up with increasing costs but the capital recovery will decrease.
Lee suggested going retro to July I". Rolf does not believe that this will fly, as you can't
past bill a higher fee than was contracted. It was then suggested to increase the charge to
$100. The revenues for this year vs last year are up $46,000. Both Carl and Lee noted
that since it has been so dry people are using more water and the consumption has
increased for the last couple of months. Chris Senior stated that did not matter as the
state would not accept a revenue increase from more sales as sufficient to satisfy the state
for setting the tax rate.
Karen stated that if she was to hear that it is the fairness. This is the objective that needs
to be used at town meeting. Karen stated that she would rely on Town Manager and
Finance Director for their guidance. If they stated this would work, then the selectmen
would be more liable to back it.
Lee stated that an access fee of$90.00 per unit would be warranted. She will check old
warrants for wording so that it would be effective the February 1, 2015 billing.
Motion made by Dan to create an access fee of$90.00. This was 2"d by Rolf, all in favor.
This will go to town meeting as Article 1.
Article 2 discussion was to take $15,000 from the Capital Stabilization Fund to replace
section of water treatment plant upper roof.
Then there was the discussion of receiving payment from the Sewer Department for all
the work that the Water department does for them. The Sewer department is aware of the
work and had been paying under the previous contract with American but it was deceided
not to bill until this current FY. Karen suggested having a joint water/sewer meeting to
discuss.
Article 3 would be to take $100,000 out of Capital Stabilization to put towards debt
service.
There was then the question if Article 1 does not pass could they request additional
monies for Article 3. Lee will find out if they can change the amount when on the floor
at town meeting.
Motion made by Dan to adjourn meeting at 11:47 am. This was 2nd by Rolf, all in favor.
Meeting adjourned at 11:47.
Respectfully Submitted,
Brenda Douglas, Recording Secretary
ZZ ------ ---_._
Approved By: Date: i/ / L i v
Rolf Gjesteby, Clerk
Cohasset Board of Water Commissioners
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
Cohasset Water
"
D E P A R T M E N T
�:_ : .�•� Commissioners
��� �+ Leonora C. Jenkins
ot+wsssT a)E7 1e Daniel M. Varney
Rolf N. Gjesteby
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
September 16, 2014 @ 10:00 am
Draft
Members Present: Leonora Jenkins, Clerk
Daniel Varney
Rolf Gjesteby
Recording Secretary: Brenda Douglas
Guests Present: Carl Hillstrom, Karen Quigley, Chris, Attorney Lenny Kesten, Peter
DeCaprio, Kevin McCarthy, Karen Quigley, Jack Keniley
Motion made by Lee seconded by Rolf to call the meeting to order at 10:00 AM all in
favor.
Peter questioned the board to see if the board was aware of the contract with
Aquarion/Linden Ponds. Peter asked Rolf specifically if he knew about the contract with
Linden Ponds. If he was aware of the agreement payment plans etc. Rolf stated he had
some knowledge of it. Peter asked if Rolf had ever been to an interconnect meeting?
Peter then asked who governs the withdrawal from one watershed to another. He then
asked what the maximum allowable to withdraw a day is. Peter then asked Rolf what
would make him state that Peter had cut a deal with Aquarion to withdraw additional
water from our system. Peter stated that this was done at a party. Peter stated that the
inference was that he had done something wrong. Jack Keniley then spoke up and stated
that Rolf had said at a cocktail party that 6 million gallons were given to Hingham. Peter
asked that Rolf be very careful when mentioning his name. Peter said that there was no
special deal done with Hingham or Aquarion. The agreement with them predated him
being on the board. Also the contract with Linden Ponds was signed by a prior Town
Manager not the board of water commissioners. He stated that he was slandering him
and he needed to watch what he says. Rolf stated that he may have mentioned his name
but no misdealing's were mentioned. Rolf stated that he did not mean to offend Peter.
Peter then wanted to know why Lee called a member of the board of selectmen and stated
that the revenue projections were shenanigans. That the spreadsheet was shenanigans
going on. Lee stated that she did not refer to them as shenanigans. She stated she talked
to Steve Gaumer and was wondering what was going on because we were not informed
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
of a deficit. Originally we were told to have $200K in retained earning only to find out
that it was -$200K. Peter asked for the board to be very careful. Peter stated that if there
were any questions to ask first before accusations were made. He asked that he not be
accused of anything without getting the facts. Peter then stated that they need to be
careful since they are now town officials. Lee stated that she tried to reach out to Peter to
get specific information and Peter never returned her calls or e-mails. Lee stated she sent
an e-mail questioning the $350,000 given to the Water Commission from the town which
was never paid back. Peter then asked Lee if she was aware of the open meeting law.
Lee stated she was, then Peter reiterated that if he had responded to her through e-mail or
a call that he would be breaking the law. Peter stated that any questions like that should
have been brought up at a Commission meeting. Lee stated that she sent the e-mail out to
several old commissioners on September 41n to get any answer to her question. Peter
stated that he never received the e-mail. Peter then left the meeting. Attorney Kesten
then told the board that he was not there in a legal sense on behalf of Peter. He stated
that he and Peter were in a meeting previous to the commissioners meeting and Peter
asked him to come along. They typing he was doing on his computer was for his own
work he was not taking notes for this meeting. Attorney Kesten then left as well.
Lee stated that the debt service does not drop to the lowest till 2018. Lee stated that
Karen Quigley mentioned at the last meeting that it was her understanding that once the
debt starts to drop off the capital recovery will start to decrease. This is not her
understanding of it. She thought that the charge stays until the debt has been paid off.
Warrant Articles
Lee stated that she and I went thru the assessor's list and figured which properties have
one meter with multiple units. Currently there are 293 additional user fees. This is
without the business book being included.
Lee suggested $90.00 as the user fee. She stated this is not the set price this needs to be
discussed. Lee stated we have all these properties using the water and not paying for the
infrastructure. This access fee would get us the revenues needed.
Kevin stated that you need to make sure that at town meeting it is shown as being fair to
everyone. In-law apartments are not considered 2 families. Kevin wanted to make sure
that everyone in town had a meter at this point. Lee stated that everyone did have a
meter. Lee stated that everyone does have to pay for the infrastructure.
Dan was concerned that we would lose business if the rate is too high. Rolf looked at the
rules and regulations and it states not to give water to someone else without
authorization. Dan wants to see what the final number is or when we will have that
number so that instead of just saying $90.00 we might be able to reduce it to $75 just so
that we can get to that number. The warrant article needs to be presented to the
selectmen by tomorrow. Lee stated that going forward this number would change as well
as the capital recovery charge. Lee stated the rates will increase but the capital recovery
will decrease.
Lee suggested going retro to July 1st. Rolf does not believe that this will fly. It was then
suggested to increase the charge to $100. The revenues for this year vs last year are up
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
$46,000. Chris Senior stated that did not matter. Lee stated that since it has been so dry
people are using more water. Carl stated that the consumption has increased for the last
couple of months.
Karen stated that if she was to hear that it is the fairness. This is the objective that needs
to be used at town meeting.
Karen stated that she would rely on Town Manager and Finance Director for their
guidance. If they stated this would work then the selectmen would be more liable to back
it.
Lee stated that an access fee of$90.00 per unit would be warranted. She will check old
warrants for wording so that it would be effective the February 1, 2015 billing.
Motion made by Dan to create an access fee of$90.00. This was 2°d by Rolf, all in favor.
This will go to town meeting as Article 1.
Article 2 discussion was to take $15,000 from the Capital Stabilization Fund to replace
section of water treatment plant upper roof.
Then there was the discussion of getting monies from the Sewer Department. Karen
suggested having a joint water/sewer meeting to discuss.
Article 3 would be to take $100,000 out of Capital Stabilization to put towards debt
service.
There was then the question if Article 1 does not pass could they request additional
monies for Article 3. Lee will find out if they can change the amount when on the floor
at town meeting.
Motion made by Dan to adjourn meeting at 11:47 am. This was 2nd by Rolf, all in favor.
Meeting adjourned at HAT
Respectfully Submitted,
Brenda Douglas, Recording Secretary
Approved By: Date:
Rolf Gjesteby, Clerk
Cohasset Board of Water Commissioners
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
Brenda Douglas
From: lee198@verizon.net
Sent: Thursday, August 14, 2014 8:39 PM
To: Brenda Douglas
Subject: Fwd: OWNER LIST FOR WATER JULY 2014.xls
Attachments: Copy of OWNER LIST FOR WATER JULY 2014.xls
B,
Here is the list you sent to me.
The plan was to cross check the multi family and commercial (e. g. Train
Station development) units to determine how many have a single meter so that
we can develop a plan to charge more equitably for the recovery charge.
We have to get an idea how many units we are looking at besides Avalon and
the train station to see if it would give us a decent boost in revenue to help for
the rest of the year in this high debt year. Then we can do a projection of an
adjustment for the next few years.
I will be off tomorrow till Tuesday night but can come in and work with you
Wed & Thurs if that will help.
L
Sent from my B1ackBerry® P1ayBookTM
www.blackberrv.com
From: "Brenda Douglas" <bdouy-las(a)woodardcurran.com>
To: "Lee" <1eel98nverizon.net>, "Rolf Gjesteby (orolfonvahoo.com)" <orolfonyahoo.com>, "Dan
Varney (danvarneyn aol.com)" <danvarnev(aaol.com>
Sent: July 31, 2014 12:16 PM
Subject: OWNER LIST FOR WATER JULY 2014.xls
-----Original Message-----
From: Quill, Mary [mailto:MQuill@CohassetMA.org]
Sent: Thursday, July 31, 2014 11:41 AM
To: Brenda Douglas
Subject: Emailing: OWNER LIST FOR WATER JULY 2014.xls
Brenda,
List attached.
Land Use Codes (LUC) : 101 single family
102 condo
104 two family
105 three family
106 accessory building (barn/garage/etc)
109 two residences on one lot
Ill four to eight units
112 Piaht or mnrP UTIit-q
130, 131, 132 vacant land
300's commercial
900's exempts
013 Mixed use primarily residential with commercial
C031 Mixed use primarily commercial with residence Mary Q
Your message is ready to be sent with the following file or link attachments:
OWNER LIST FOR WATER JULY 2014.xls
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Cohasset Water STM'14 Warrant Articles
Article 1 - Water Department Rules and Regulations Amendment—
Section IX:1 Meters, General and Appendix A — Rate 1
To see if the Town will vote to amend Section IX. 1 Meters by:
a) adding a new paragraph: "An Access Fee will be charged to all properties,
as of July 1, 2014, identified by the Board of Assessors as other than
single family for each unit not having a Cohasset Water Department
Meter.
To see if the Town will vote to amend Appendix A, Rate 1
a) adding : Access Fee $ per unit
Article 2 —Water Department Capital Stabilization Transfer
To see if the Town will vote to transfer from Water Capital Stabilization fund
earnings pursuant to any applicable statute the following:
a) A sum to be expended by the Town Manager and the Water Commissioners
for the new roof at the Water Plant
b) A sum to be expended by the Town Manager and the Water Commissioners
to the FY2015 Budget
Article 3 — Amendment to FY2015 Water Department Operating Budget
To see if the town will vote to amend the FY2015 Water Department Operating
Budget as follows
/t,V44 A�
0 . Cohasset Water
D E P A R T M E N T Commissioners
T v Sent/the C��Since 1950 Leonora C. Jenkins
ao or+�sseT p ' Daniel M. Varney
RolfN. Gjesteby
BOARD OF WATER COMMISSIONERS
Thursday, October 2, 2014
10:00 am
Water Treatment Plant— 339 King Street
AGENDA
10:00 -10:15 am Public Comment
10:15-10:30 am Warrants/Meeting Notes/Abatements
10:30-11:00 am Financials/Warrant Article/Verizon
11:00-11:30 am RFP
11:30-11:45 am Interconnect Meeting/Commission Comments
Topics not reasonably anticipated by the chair 48 hours in advance of the meeting
Discussions during meetings should always be courteous and respectful and, should be
confined to the subject under consideration. Statements and questions should be directed
to the chair, who will ask the appropriate person(s) to respond. This meeting will be
recorded as an official record. If you wish to record the meeting in any manner, you
must advise the chair prior to the start of the meeting. Comments and copies of
documents used in a presentation must be provided to the Water Board staff as part of the
official record.
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
�O.�6th dAE.0
R t scohnsset Water
D E P A R T M E N T Commissioners
R 0 AS 0 Si°I * C07fZ�Yl2 m0 st9W I' Leonora C.Jenkins
�osti,HA55 T�� Daniel M.Varney
N - t4
Rolf N. Gjesteby
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
October 2, 2014 @ 10:00am
DRAFT
Members Present: Leonora Jenkins, Clerk
Daniel Varney
Rolf Gjesteby
Recording Secretary: Brenda Douglas
Guests Present: Carl Hillstrom, Kevin McCarthy, Mary Gallagher, Karen Quigley, Chris
Senior, Paul Roux, Tanna Kasperowicz
Motion made by Lee seconded by Rolf to call the meeting to order at 10:06 am all in
favor.
Public Comments
Tanna Kasperowicz from the Tiny Town Gazette was questioning the agreement that the
Water Commission has with Hingham. Lee stated that there is no agreement with
Hingham it is with Linden Ponds. She then wanted to know why a rate study has not
been done since 1999. Brenda told Tanna that Russell Consulting did a rate study back in
2005. She then questioned by in 2012 the DOR required an analysis. The board was
unaware of any such request. Tanna then questioned if they were planning on doing
another rate study in the near future. Lee stated that they would be looking at doing
another rate study. Tanna then stated she would wait to talk more about the agreement
with the interconnect when it came up on the agenda. Lee explained that the line item
was only to discuss the next meeting regarding the interconnect and who would be
attending.
Warrants/Meeting Notes/Abatements
Rolf made a motion to approve the September 4, 2014 meeting notes this was 2°d by Dan
all in favor. The warrants were approved and there were no abatements.
Financials/Warrant Article/Verizon
Brenda presented the board with the expenditure budget to date. Budget shows that
Extraordinary and System Maintenance has been used a lot. Lee stated that these two
line items need to be looked at to possibly increase in future budgets. Paul stated that the
plant needs to be reassessed and the last time it was done was in 2000. In 2004 Weston
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
& Sampson put in new motors and new filters. The majority of the equipment will need
to be upgraded. Converting from chlorine to hypo would be $250K. All would be capital
projects. At this point it is becoming cost prohibited. We are spending more on
preventative maintenance than simply replacing. Paul stated that the monies were spent a
lot in distribution as well as Ellms Meadow. It is time to look closely at the plant. Dan
stated that the board should come with an extended plan. Paul stated that an in depth
analysis would be approximately $50K.
Paul informed the board that Chris Senior signed off on a rate for National Grid which
was a very good rate. Mary Gallagher was unsure as to how long the rate was for. Paul
stated that the budget for chemicals is a little higher due to the high consumption of the
summer months and Ellms Meadow being down. The electric is high as well since the
plant has had to run longer. Ellms meadow was restarted on September 29, 2014 and
they hope to have it running into November.
Lee stated that the warrant articles have been submitted. She is hopeful that all articles
will pass.
Brenda reported that she still has not received any monies from Verizon and neither has
Mary. Paul stated the contract with Verizon shows that the monthly payment would be
$2,050.00. Mary said she would touch base with Brian Joyce again to see what the hold
up is.
RFP
Lee was stating that Brian& Chris were working on a 1 year. This way the sewer would
be up at the same time as the water. Lee stated that the town was looking into 1
contractor for both facilities.
Interconnect meeting will be October 14th @ 10:00 here in Cohasset. Lee is unable to
attend and Rolf said that he would attend meeting.
Rolf wanted to know if there were any issues that he should be made aware of before the
meeting. Carl stated that through the end of June beginning of July they were given an
excess of 5million gallons. Currently the pumpage has been reduced and they only owe
2.5million. This should be trued up by the end of the year.
Lee questioned Paul about removing some of the silt from the entrance to the intake
structure. Carl said he was looking at it. Lee stated that the kids did a great job. Lee
never heard back from the teacher to write accommodations for each student.
Rolf questioned ComCast bills. He wanted to know if it was possible to get one bill for
all sites. Brenda explained that she had requested this many times over the years to no
avail.
Last November Paul stated that once we proved that the stream gauging was working
properly that we would be able to drop some of the sites. Carl got a verbal from DCR but
we are still awaiting formal notification that some of the stream gauging sites. Paul then
stated that a proposal was submitted to the board to change to radio that would get rid of
ComCast completely. This would be approximately $100,000. The costly portion would
be to bring the video back to the plant.
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
Motion made by Dan to adjourn meeting 2"" by Rolf. Meeting adjourned at 10:50 am
Respectfully Submitted,
Brenda Douglas, Recording Secretary
Approved By: Date:
Rolf Gjesteby, Clerk
Cohasset Board of Water Commissioners
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
SIGN IN SHEET
October 2 2014
NAME ADDRESS
��2c /�ILCSG'�a✓� � ��C
kaoq,F
_ - .. Cohasset Water
E P A R T M E N T Commissioners
Leonora C. Jenkins
aASSCT v the C4mmnV Since 1950
o on�sscT p ' Daniel M. Varney
Rolf Gjesteby
September 16, 2014
Water Commission Article for 2015 Special Town Meeting
Article 1 — Water Department Rules and Regulations Amendment—
Section IX: 1 Meters, General and Appendix A— Rate 1
To see if the Town will vote to amend Section IX. 1 Meters by:
a) Adding a new paragraph: "An Access Fee will be charged to all
properties, as of the February 1, 2015 billing cycle, identified by
the Board of Assessors as other than single family for each unit not
having a Cohasset Water Department meter".
To see if the Town will vote to amend Appendix A, Rate 1
a) Adding : Access Fee $90.00 per unit per quarter
Article 2 — Water Department Capital Stabilization Transfer
To see if the Town will vote to transfer from the Water Capital Stabilization
fund earnings pursuant to any applicable statute the following:
a) A sum to be expended by the Town Manager and the Water
Commissioners for replacement of a section of the upper roof at
the Water Treatment Facility in the amount of$15,000.
b) A sum to be expended by the Town Manager and Water
Commissioners to be used towards paying the 2015 Debt Service.
This amount to be $100,000.
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
O\Vt4 P�FC
hasset Water
0
�• iar'S�� _
D E P A R T M E N T Commissioners
Leonora C. Jenkins
or�sseT the &rrn w&Y Since 1950
Daniel M. Varney
Rolf Gjesteby
FY15 Revenue Deficit Reconciliation
Estimated Short (295,600)
2 Yr Hydrant Fee deficit from Town (106 000
BALANCE (189,600)
FYI 4 Deficit pd by Town (31,438
BALANCE (158,162)
STM Article Transfer from Stabilization (100,000)
BALANCE (58,162)
STM Article Access Fee (54,000)
BALANCE (4,162)
Increased Actual Rev ls` Qtr FY15 over FY14 539922
Services to Sewer Dept. 19,000
ESTIMATED CUSHION 68,760
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
Response to Question at the Advisory Meeting of 9/16 re the Hydrant Fee.
Hydrant fees are one source of revenue for water departments be they municipal or
other owned entities. In the case of Aquarian, the Town of Cohasset has consistently
met its obligations. Unfortunately for the Cohasset Water Depart, the town has been
erratic at best in providing payment for services.
In 2008, an outside consultant hired by the Water Commissioners conducted an
analysis of all water rates and determined new fee structures that included increasing
the annual hydrant fee for the 6" hydrant to $600. For the hydrant portion, the
consultant used a very detailed cost analysis, which included maintenance, the cost
of building out the infrastructure to provide the fire flow needed as well as the amount
of extra water that is kept in the tanks for fire reserve. The fees are projected to meet
the budget needs plus hopefully provide retained earnings to have monies available
for anticipated and unanticipated upgrades, emergencies and changes in government
regulations without having to go out to borrowing. All the new rates were presented to
and accepted by the 2009 ATM.
Unfortunately, the town has a long history of partial or no payments to the Water
Department. Just in the area of Hydrant Fees here are some examples:
FY00 - billed $118,125for 315 Hydrants @$375 . The amount paid - $53,723.
FY04 -billed $137,625 for 367 Hydrants and received $12,091 in payments.
FY07 the town dropped the budgeted amount to $87,120, which included the
payments to Hingham.
FY08, 09, 10 the town budgeted for only Hingham (Aquarian) hydrants and claimed
there was no money for the Cohasset Water Dept, thus providing the Water Dept with
more deficits and more burden to the rate payers.
In FY11 Acting TM Lombard came up with a $247,000 figure. This number has no
mathematical correlation to the TM voted fee or the number of hydrants.
I was not a member of the Water Planning Group that agreed that among other
charges, the town should be paying $300K/yr instead of actual cost.(approx.
$279,600) Keep in mind the Water Dept was deprived many years of revenue due .
Currently the town has 466 billable hydrants (not the 268 hydrants that an advisory
member stated) plus there are 51 hydrants being billed to other entities In both FY13
and FY14 Cohasset Water billed the town the agreed WPG charge of $300K and the
town has chosen to ignore the full amount. Also the $247K paid was $32,600 less than
the $279,600 actual cost. If in FY14 the town paid the actual fee, the Water
Department would not have had a revenue deficit.
It is important to keep in mind that in FY13 the water rates to the town were converted
to a flat rate and reduced to $1.27/100 cu ft. This reduced the Water Dept revenue
approx. $70K/yr. from all town/school billings. The other customers still have a 2 tier
rate: $5.11/100 cu ft for the first 2000 cu ft and $10.22 /100 cu ft for usage of 2001 and
above.
In conclusion, if the townside (discounting the school deficits forgiven through the years)
met its obligations the Water Department would not be in the current situation.
RE the $4,162 revenue deficit remaining.
For FY14 the School Dept has an unpaid bill of $4842.53. To date with accrued fees
the bill is $6049.84. We did not include this in our reconciliation because we never
know if they will pay. Through the years we have had a similar situation with the
schools ignoring our bills and we have forgiven them well over $100K in past bills to
clear the records for the town.
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Water
= _ - D E P A R T M E N T
th ti - _ :r• Commissioners
��o„ArT Cmww&Y Since 1950 Leonora C.Jenkins
Daniel M. Varney
-- Rolf N. Gjesteby
BOARD OF WATER COMMISSIONERS
Wednesday, October 22, 2014
3:00 pm
Water Treatment Plant—339 King Street
AGENDA
3:00 - 4:00 pm 8 James Lane Project
Topics not reasonably anticipated by the chair 48 hours in advance of the meeting
Discussions during meetings should always be courteous and respectful and, should be
confined to the subject under consideration. Statements and questions should be directed
to the chair, who will ask the appropriate person(s) to respond. This meeting will be
recorded as an official record. If you wish to record the meeting in any manner, you
must advise the chair prior to the start of the meeting. Comments and copies of
documents used in a presentation must be provided to the Water Board staff as part of the
official record.
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
0. Cohnsset Water
zz D E P A R T M E N T Commissioners
�J,, /� ,J�/'j Leonora C. Jenkins
COt1A5SET (�"�/S aff/ SZyWi 1tyfJV
o{yN 1z�jp Daniel M. Varney
Rolf N. Gjesteby
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
October 22, 2014 @ 3:00 pm
Members Present: Leonora Jenkins, Chair
Rolf Gjesteby, Clerk
Recording Secretary: Brenda Douglas
Guests Present: Carl Hillstrom, Kevin McCarthy, Scott Henderson, Paul Sullivan& Mike
Roberts
Motion made by Lee seconded by Rolf to call the meeting to order at 3:00 pm all in
favor.
While the board was waiting for the other men to arrive from the 8 James Lane Project
the discussed the following: Lee stated that at the Selectmen's meeting last night there
was a discussion about the "Access Fee". She was told that the Access Fee was
confusing and it was suggested that we call it"Unmetered Capital Recovery Charge".
The capital recovery charge is based on the meter and that is why they suggest it. Rolf
stated that if it is acceptable to the selectmen is sounds good to him. Rolf made a motion
to change the terminology of the warrant article from access fee to Unmetered Capital
Recovery Charge. This was 2'd by Lee - all in favor.
The commission approved the warrants with one exception. Lee did not want to sign the
Deutsch Williams Brooks bill due to the fact that she did not know what charges were
involved. This bill was for August and there was nothing going on up at the Bear Hill
Tank and no one in Water had contact with Town Counsel. She will contact them
directly to find out exactly what was done.
8 James Lane
One of the developers, Mike Roberts, stated the Planning Board requested that they sit
down with the Water Commission to discuss the three issues that the board had.
The three issues are looping, blasting and snow removal.
Mike started by saying that at a town meeting they passed a bylaw to develop the
property. It was under this bylaw that they are allowed for a denser project. He stated
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
that this was being done for the benefit of the citizens of Cohasset. He said that the town
was looking for more pedestrian traffic, tax revenue and an infusion of housing. They
purchased the property based on the bylaw.
According to the developer, the proposal has a lot of benefits, including the water main in
the street. 2" line from Pleasant to James Lane. This will also allow the Water
Department to charge for additional revenues. The original project was 19 units with
previous contractor to currently their project is 7 residential plus a commercial. Joe
Rosano will be developing his property and they feel just because they are the first ones
in that they should not be penalized for that.
The blasting people will be insured for$5 million but they cannot give you an iron clad
agreement that nothing will happen. They stated that they would agree to chipping if the
topic can be reviewed during the course of the project. Rolf asked if the MBTA was in
agreement with blasting and developer Paul Sullivan stated that they do not have an issue
and the MBTA will work closely with them. They stated that they will not blast as
requested, but hoped the board would look at it if the neighbors started complaining.
Developer's engineer, Scott Henderson, stated that with the elevation of the rock vs. the
depth of the wells that it is highly unlikely to impact the wells. Scott stated that he spoke
with Norwell resident, Peter Dillon, and Peter stated he would be comfortable with an in-
depth study. It was hearsay that Peter Dillon indicated that it would not be a high risk
scenario. According to the engineer, Mr. Dillon indicated that he is not getting involved
with this on a professional basis and has made no qualifying remarks. The Developers
just used Mr. Dillon as an uncommitted resource. Lee asked how far below grade they
would be going. That is 8' from the top of the ledge. Lee then wanted to know about run
off. Everything that is coming down goes to Pleasant Street. With the exception of the
roof which will be drained off towards the wellfields. There will be a maintenance plan
in place for the cleaning of the drainage.
Rolf then asked what Carl thought about the blasting. Carl stated that he is still
concerned with damage potential, because the minimum $5 million in insurance that was
stated will not be enough to correct any damages.
The board was adamant that they are very uncomfortable with the blasting. They do not
want blasting.
Regarding looping, the proposal from Mike was to contribute by adding 4-5 sections and
a gate and agree to blow out the lines. Then when the Rosario property starts to get
developed the board can request that they complete the loop. Lee then stated that the
board has made other developers do loops in the past and if they made an exception for
them how would it look. Mike stated that the board should look at the size of the
development. The development on 3A has a lot more homes than what they have.
Rolf wanted to know what their plans were for snow removal. An area has been provided
out back for significant snow. The wall was also moved. They will have snow trucked
out. They stated that they have a project in Milton of condos where they have the snow
trucked out.
Lee suggested and the Board discussed the idea that if they will finish looping the line
then the Board will waive connection fees up to a maximum of$50,000 to cover the extra
costs incurred if chipping is needed for the 150' required to connect at the pumping
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
station T. Then Rolf reiterated that C WD would reduce the connection tees to include
the rest of the looping. : approximately 150' of pipe, as the developers had stated they
would continue the pipe 90' from their property line toward the pumping station
connection. Once work is completed excluding the 90' which they have already agreed to
lay, the developers would have to show the board detailed bills for the additional footage
to see how much the board would reduce the connection fees.
Paul Sullivan then asked if there is any type of plan showing the pipe on James Lane.
Carl stated that there was not.
Motion made by Rolf to adjourn meeting at 4:55, 2nd by Lee, all in favor.
Respectfully Submitted,
Brenda Douglas, Recording Secretary
Approved By: _-- Date: 1/ f,T 2-
Rolf Gjesteby, Clerk
Cohasset Board of Water Commissioners
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
Cohasset Water
'S J�i'a' •.'�. ..'V D E P A R T M E N T Commissioners
R "AS T c�i°I"l * C07yCMaw&-�Iw 1,WLeonora C.Jenkins
onA5SE1aDaniel M. Varney
N - '� Rolf N. Gjesteby
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
October 22, 2014 @ 3:00 pm
DRAFT
Members Present: Leonora Jenkins, Chair
Rolf Gjesteby, Clerk
Recording Secretary: Brenda Douglas
Guests Present: Carl Hillstrom, Kevin McCarthy, Scott Henderson, Paul Sullivan& Mike
Roberts
Motion made by Lee seconded by Rolf to call the meeting to order at 3:00 pm all in
favor.
While the board was waiting for the other men to arrive from the 8 James Lane Project
the discussed the following: Lee stated that at the Selectmen's meeting last night there
was a discussion about the "Access Fee". She was told that the Access Fee was
confusing and it was suggested that we call it"Unmetered Capital Recovery" charge.
The capital recovery charge is based on the meter and that is why they suggest it. Rolf
stated that if it is acceptable to the selectmen is sounds good to him. Rolf made a motion
to change the terminology of the warrant article from access fee to Unmetered Capital
Recovery Charge. This was 2°a by Lee all in favor.
The commission approved the warrants with one exception. Lee did not want to sign the
Deutsch Williams Brooks bill due to the fact that she did not know what the bill was for.
This bill was for August and there was nothing going on up at the Bear Hill Tank. She
will contact them directly to find out exactly what was done.
8 James Lane
Mike stated the Planning Board requested that they sit down with the water commission
to discuss the three issues that the board had.
The three issues are looping, blasting and snow removal. Mike started by saying that at a
town meeting they passed a bylaw to develop the property. It was under this bylaw that
they are allowed for a denser project. He stated that this was being done for the benefit
of the citizens of Cohasset. He said that the town was looking for more pedestrian traffic,
tax revenue and an infusion of housing. They purchased the property based on the bylaw.
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
The proposal has a lot of benefits, including the water main in the street. 2" line from
Pleasant to James Lane. This will also allow you to charge for additional revenues. The
original project was 19 units with previous contractor to currently their project is 5 with a
commercial. Joe Rosano will be developing his property and they feel just because they
are the first ones in that they should not be penalized for that. The blasting people will be
insured for 5 million but they cannot give you an iron clad agreement that nothing will
happen. They stated that they would agree to review if there are issues when it comes
they can review later. Rolf asked if the MBTA was in agreement with blasting and Paul
stated that they do not have an issue they will work closing with them. They stated that
they will not blast as requested, but hoped the board would look at it if the neighbors
started complaining. Scott stated that with the elevation of the rock vs. the depth of the
wells that it is highly unlikely to impact the wells. Scott stated that he spoke with Peter
Dillon and he stated he would be comfortable with an in-depth study. He stated that it
would not be a high risk scenario; he is not getting involved with this on a professional
basis. They just used him as a resource. Lee asked how far below grade they would be
going. That is 8' from the top of the ledge. Lee then wanted to know about run off.
Everything that is coming down goes to Pleasant Street. With the exception of the roof
which will be drained off towards the well fields. There will be a maintenance plan in
place for the cleaning of the drainage.
Rolf then asked what Carl thought about the blasting. Carl stated that as long as they
have the required 5 million in insurance that was what the board was requesting.
The board was adamant that they are very uncomfortable with the blasting. The do not
want blasting.
The proposal from Mike was to contribute by adding 4-5 sections and a gate and agree to
blow out the lines. Then when the Rosano property starts to get developed the board can
request that the complete the loop. Lee then stated that the board has made other
developers do loops in the past and if they made an exception for them how would it
look. Mike stated that the board should look at the size of the development. The
development on 3A has a lot more homes than what they have.
Rolf wanted to know what their plans were for snow removal. An area has been provided
out back for significant snow. The wall was also moved. They will have snow trucked
out. They stated that they have a project in Milton of condos which they have the snow
trucked out.
The board then kicked around the idea that if they will loop the line then they will waive
connection fees up to a maximum of$50,000. Then Rolf stated that they would reduce
the connection fees to include the rest of the looping. Approx 150' of pipe. Once work
is completed excluding the 90' which they have already agreed to they would have to
show the board the bill for the additional footage to see how much the board would
reduce the connection fees.
Paul Sullivan then asked if there is any type of plan showing the pipe on James Lane.
Carl stated that there was not.
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
Motion made by Rolf to adjourn meeting at 4:55, 2nd by Lee, all in favor.
Respectfully Submitted,
Brenda Douglas, Recording Secretary
Approved By: Date:
Rolf Gjesteby, Clerk
Cohasset Board of Water Commissioners
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
SIGN IN SHEET
October 22, 2014
NAME ADDRESS
All
Aquarion Water Company of Massachusetts M.D.P.U. No.2-A
Original Sheet No.22
RATE FOR METERED SERVICE—SERVICE AREA A
AVAILABILITY
This rate is available to customers located in the following towns on the mains of the Company within the Company's franchise
area,for all purposes except fire protection,subject to the Rules and Regulations of the Company:Cohasset(North Cohasset),
Hingham,Hull and Norwell.
WATER CHARGE
A water charge will be made for all water used as registered by the meter,as set forth below:
Rate Per Hundred Cubic Feet(CCF)
RATE R1-Applies to all metered residential usage by customers classified as such on the Company's records.
First 12 CCF per Quarter/4 CCF per Month $2.874
Over 12 CCF per Quarter/4 CCF per Month $3.915
RATE GI-Applies to all metered commercial usage by customers classified as such on the Company's records,which
do not qualify for Rate G4.
First 12 CCF per Quarter/4 CCF per Month $2.107
Over 12 CCF per Quarter/4 CCF per Month $2.638
RATE G2-Applies to all metered public authority usage by customers classified as such on the Company's records,
which do not qualify for Rate G4.
First 12 CCF per Quarter/4 CCF per Month $2.107
Over 12 CCF per Quarter/4 CCF per Month $2.496
RATE G3-Applies to all metered industrial usage by customers classified as such on the Company's records,which
do not qualify for Rate G4. All Usage $2.239
RATE G4-Applies to the total monthly usage by qualifying non-residential customers,classified as such on the
Company's records,as per the following criteria: All Usage $1.572
Monthly billed amounts: not less than 10,000,000 gallons,
and not more than 40,000,000
gallons
Past 12 months total billed amount not less than 120,000,000 gallons.
Usage which does not meet these criteria shall be charged at the appropriate Gil G2 or G3 Rate.
SERVICE CHARGE
In addition,all metered general water service customers shall pay a service charge on the size of each meter installed.Customers
with multiple meters shall be charged for each meter at the indicated rate.
Service Charge
Size of Meter Per Month Per Ouarter
5/8" $ 15.61 $ 46.83
3/4" $ 23.73 $ 71.19
1°° $ 38.09 $ 114.27
11/2" $ 74.31 $ 222.93
2" $ 117.71 $ 353.13
3" $ 219.19 $ 657.57
4" $ 363.27 $ 1,089.81
6" $ 725.15 $ 2,175.45
8" $ 1,159.77 $ 3,479.31
TERMS OF PAYMENT
The Company may render bills on either a quarterly or monthly basis.The above rates are payable within forty-five(45)days of
the date of the bill.
Issued:April 1,2012 Effective:April 1,2012
By: Title: Vice President,Treasurer
Donald J.Morrissey
Aquarion Water Company of Massachusetts M.D.P.U. No.2-A
Original Sheet No.23
RATE FOR METERED SERVICE—SERVICE AREA B
AVAILABILITY
This rate is available to customers located in the following towns on the mains of the Company within the Company's franchise
area,for all purposes except fire protection,subject to the Rules and Regulations of the Company:Millbury,Oxford.
WATER CHARGE
A water charge will be made for all water used as registered by the meter,as set forth below:
Rate Per
Thousand Gallons(KGAL):
RATE R1-Applies to all metered residential usage by customers classified as such on the Company's records.
First 9 KGAL per Quarter/3 KGAL per Month $3.841
Over 9 KGAL per Quarter/3 KGAL per Month $5.233
RATE G1-Applies to all metered commercial usage by customers classified as such on the Company's records,which
do not qualify for Rate G4.
First 9 KGAL per Quarter/3 KGAL per Month $2.815
Over 9 KGAL per Quarter/3 KGAL per Month $3.528
RATE G2-Applies to all metered public authority usage by customers classified as such on the Company's records,
which do not qualify for Rate G4.
First 9 KGAL per Quarter/3 KGAL per Month $2.815
Over 9 KGAL per Quarter/3 KGAL per Month $3.337
RATE G3-Applies to all metered industrial usage by customers classified as such on the Company's records,which
do not qualify for Rate G4. All Usage $2.992
RATE G4-Applies to the total monthly usage by qualifying non-residential customers,classified as such on the
Company's records,as per the following criteria: All Usage $2.102
Monthly billed amounts: not less than 10,000,000 gallons,
and not more than 40,000,000
gallons
Past 12 months total billed amount not less than 120,000,000 gallons.
Usage which does not meet these criteria shall be charged at the Gil G2 or G3 Rate.
SERVICE CHARGE
In addition,all metered general water service customers shall pay a service charge on the size of each meter installed.Customers
with multiple meters shall be charged for each meter at the indicated rate.
Service Charge
Size of Meter Per Month Per Ouarter
5/8" $ 15.61 $ 46.83
3/4" $ 23.73 $ 71.19
1°° $ 38.09 $ 114.27
11/2" $ 74.31 $ 222.93
2" $ 117.71 $ 353.13
3" $ 219.19 $ 657.57
4" $ 363.27 $ 1,089.81
6" $ 725.15 $ 2,175.45
8" $ 1,159.77 $ 3,479.31
TERMS OF PAYMENT
The Company may render bills on either a quarterly or monthly basis.The above rates are payable within forty-five(45)days of
the date of the bill.
Issued: April 1,2012 Effective: April 1,2012
By: Title: Vice President,Treasurer
Donald J.Morrissey
Aquarion Water Company of Massachusetts M.D.P.U. No.2-A
Original Sheet No.24
RATE FOR PRIVATE FIRE PROTECTION
AVAILABILITY
This rate is available to customers located on the mains of the Company within the Company's franchise area for
Private Fire Protection,subject to the Rules and Regulations of the Company.
RATE
Per Year
For each service connection 4"or smaller $ 513.47
For each service connection 6" $ 1,077.88
For each service connection 8" $ 1,868.07
For each service connection 10" $2,884.02
For each service connection 12" $4,125.73
For each privately owned fire hydrant serving Cohasset,Hingham,Hull,Millbury and Oxford $ 735.39
For each privately owned fire hydrant outside Cohasset,Hingham,Hull,Millbury and Oxford $ 924.04
TERMS OF PAYMENT
Bills shall be rendered and due monthly or quarterly in advance.The above rates are net and are payable within
forty-five(45)days of the date of the bill.The Company reserves the right to disconnect the service of any
customers not having their account paid in full within forty-five(45)days of the date of the bill.
SPECIAL PROVISIONS
(a) All water shall be used for fire protection purposes only.
(b) The Company reserves the right,if water is used in violation of(a)above,to install a meter on the
connection at any time which will meet the requirements of the fire insurance companies.In the event a meter is
installed,the established meter rates,including both water and service charges,will apply in lieu of the above rates
for Private Fire Protection.
Issued: April 1,2012 Effective: April 1,2012
By: Title: Vice President.Treasurer
Aquarion Water Company of Massachusetts M.D.P.U. No.2-A
Original Sheet No.25
RATE FOR PUBLIC FIRE PROTECTION
AVAILABILITY
This rate is available for Public Fire Protection only,and is subject to the Rules and Regulations of the Company.
RATES
For each Company owned public fire hydrant $ 221.77
In addition,annual charges as follows:
Town of Hingham $354,424.00
Town of Hull $203,951.00
Town of Cohasset $ 16,788.00
Town of Millbury $ 143,013.00
Town of Oxford $ 99,487.00
TERMS OF PAYMENT
Bills shall be rendered and due monthly or quarterly in arrears.The above rates are payable within forty-five(45)
days of the date of the bill.
Issued: April 1,2012 Effective: April 1,2012
By: Title: Vice President.Treasurer
Aquarion Water Company of Massachusetts M.D.P.U. No.2-A
Original Sheet No.26
SALE FOR RESALE
AVAILABILITY
This rate is available to municipalities,or political subdivisions thereof,for resale to customers resident in territory
contiguous to that served by the Company.
RATE
For all water taken,subject to the minimum charge as provided below:
$2.00 per 1,000 gallons
MINIMUM CHARGE
A variable minimum charge will apply based on the minimum monthly delivery occurring over the preceding 12
months,but not less than 100,000 gallons per month,times the currently allowed rate per 1,000 gallons.
Example: given a minimum monthly billing of 500,000 gallons,the minimum charge
Would be$2.00 x 500=$1,000 per month.
TERMS OF PAYMENT
The Company may render bills on either a quarterly or monthly basis.The above rates are payable within forty-five
(45)days of the date of the bill.
Issued: April 1,2012 Effective: April 1,2012
By: Title: Vice President,Treasurer
Aquarion Water Company of Massachusetts M.D.P.U. No.2-A
Original Sheet No.27
MISCELLANEOUS CHARGES
Droujzht Conditions
Termination and Restoration Fee—Business Hours* $ 49.00
Termination and Restoration Fee—After Hours $294.00
*Normal business hours are Monday through Friday,8 am to 4 pm.
System Development Charge("SDC")
Meter Capacity Ratio to 5/8" Fee
Size** GPM Meter
5/8" 20 1.00 $640
3/4" 30 1.50 $960
1" 50 2.50 $1,600
1 ''/z" 100 5.00 $3,200
2" 160 8.00 $5,120
3" 320 16.00 $10,240
4" 500 25.00 $16,000
*SDC is determined on a case by case basis for meter sizes greater than 4".
Issued: April 1,2012 Effective: April 1,2012
By: Title: Vice President.Treasurer
Aquarion Water Company of Massachusetts M.D.P.U. No.2-A
Original Sheet No.28
OTHER SERVICES
AVAILABILITY
This rate is available to all classes of customers located on the mains of the Company Subject to the Rules and
Regulations of the Company.
Frozen Meters Actual Cost of Meter
Meter Test Fees 1"and less $ 50.00
Larger than 1" $ 75.00
Return Check Fee $ 20.00
Seasonal Meter Set&Turn On Fee $ 49.00
Seasonal Meter Removal Fee&Turn Off Fee $ 49.00
Turn-on Fee—Business Hours $ 49.00
After Hours Callout $ 294.00
Non-Payment Reconnect—Business Hours $ 49.00
Non-Payment Reconnect—After Hours $ 294.00
Theft of Service $ 1,000.00
(or triple the amount of damages which ever is greater)
Cross Connection—One Device Testing $ 75.00
Each Additional $ 35.00
TERMS OF PAYMENT
The Company may render bills on either a quarterly or monthly basis.The above rates are payable within forty-five
(45)days of the date of the bill.
Issued: April 1,2012 Effective: April 1,2012
By: Title: Vice President,Treasurer
Aquarion Water Company of Massachusetts M.D.P.U. No.2-A
First Revised Sheet No.29
The following surcharges are applicable to all metered customers located in the following towns on the mains of the
Company within the Company's franchise area:Cohasset,(North Cohasset),Hingham,Hull and Norwell.
SURCHARGE
Service Charge
Size of Meter Per Month Per Quarter
5/8" 10.25 $30.75
3/4" $15.59 $46.77
1" $25.01 $75.03
11/2" $48.79 $146.37
2" $77.28 $231.84
3" $143.91 $431.73
4" $238.52 $715.56
6" $476.11 $1,428.33
8" $761.47 $2,284.41
Consumption Charge per 100 cubic feet for Water Treatment Facility Lease $0.7342
Consumption Charge per 100 cubic feet for Water Treatment Operation and Maintenance $1.0119
TERMS OF PAYMENT
The Company may render bills on either a quarterly or monthly basis.The above rates are payable within forty-five
(45)days of the date of the bills.
Issued: October 22,2012 Effective: November 1,2012
By: Title: Vice President,Treasurer
Aquarion Water Company of Massachusetts M.D.P.U. No.2-A
Original Sheet No.30
PURCHASED WATER SURCHARGE
AVAILABILITY
All metered general water service customers falling under the G4 rate designation receiving water service from the
Millbury system,the City of Worcester interconnection or a combination of both sources. G4 customers will be
billed at the customary G4 rate under the Company's approved tariff schedule for water service received from the
Millbury system based on readings of the Millbury system meter.
SURCHARGE AMOUNT
In addition,any G4 customer who receives water supplied from the City of Worcester interconnection will be billed
an amount equal to the difference in the cost of water purchased from the City of Worcester and the volumetric rate
paid by a G4 customer as per the Company's tariff.
To the extent that multiple customers qualify for the G4 rate,the cost of water service from the City of Worcester
interconnection will be allocated among the qualifying customers based upon the respective water usage in the
applicable billing period.
The surcharge for each forthcoming year will be calculated on December 1 based on the previous 12 months of
applicable actual invoices from the City of Worcester. The surcharge will be charged to the customer in equal
installments over the calendar year beginning with the January billing.
TERMS OF PAYMENT
The Company renders bills on a monthly basis.The above rates are payable within forty-five(45)days of the date of
the bill.
Issued: April 1,2012 Effective: April1,2012
By: Title: Vice President.Treasurer
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WOODARD Monthly
&CURRAN
Operating
REPORT
Massachusetts
Water
Department
September 2014
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October 20, 2014
woodardcurran . com
COMMITMENT & INTEGRITY DRIVE RESULTS
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TABLE OF CONTENTS
SECTION PAGE NO.
ExecutiveSummary.....................................................................................................................................ES-1
1 OPERATIONS..........................................................................................................................................1-1
1.1 Events Impacting Operations...................................................................
1.2 Permit Compliance...............................................................................................................................1-1
1.3 Flows.....................................................................................................................................................1-1
1.4 Chemical Usage and Compliance Monitoring.....................................................................................1-2
1.5 Sludge Generation................................................................................................................................1.3
1.6 Water Quality........................................................................................................................................1-3
1.7 Emergency&Service Calls..................................................................................................................1-3
1.8 Power Outages.....................................................................................................................................1-4
1.9 Staff Callouts.........................................................................................................................................1-4
1.10 Plant Downtime.....................................................................................................................................1-4
1.11 Maintenance..........................................................................................................................................1-4
1.12 Repairs..................................................................................................................................................1-4
1.13 Housekeeping.......................................................................................................................................1-5
2 PROJECT MANAGEMENT AND ADMINISTRATION..........................................................................2.1
2.1 System Improvements..........................................................................................................................2-1
2.2 Staffing&Training................................................................................................................................2-2
2.3 Corporate Support................................................................................................................................2-2
3 OTHER......................................................................................................................................................3.1
3.1 Route 3A Booster station&linden pond.............................................................................................3-1
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EXECUTIVE SUMMARY
The Treatment Plant ran smoothly during the month of September, however once again we did experience
several process problems with the lime and fluoride feed systems. Overall filter run times were normal,
however organics removal was considerably lower than normal with overall plant performance at 43%.
The Plant was slowed down in an effort to improve the organics removal. We test weekly and will be
monitoring results carefully. In order to maintain adequate water level at the Treatment Plant intake, the
underdrain valve at Aaron River Reservoir remained open for the entire month and, due to low water level
at the Ellms Meadow Well-field pumping was limited to only 4 days.
The sludge transfer facility became operational during the first week of September when we made our first
transfer to the geo-textile bag. Start-up went smoothly with no issues. We will be doing another transfer in
November that will take us through the winter months.
On Friday September 26 h a group of about 25 Cohasset H.S. seniors, led by Jack Buckley, donated some
of their community service time to help maintain the Aaron River Reservoir Dam by cutting and removing
brush.
Precipitation for the month of September was much lower than normal having rained a total of 0.71"where
4.04 is normal.
At the time of this writing:
Lily Pond is at 6 1% capacity(elevation 42.70).
Aaron Reservoir is at 45%capacity(elevation 57.96).
Cohasset,Massachusetts I Water Department ES-1 Woodard&Curran
September 2014 MOR
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1 OPERATIONS
1.1 EVENTS IMPACTING OPERATIONS
Plant operations were interrupted a number of times during the month due to problems with the lime
feed system. These interruptions were of short duration with minor disruption to water production.
1.2 PERMIT COMPLIANCE
There were no drinking water quality violations in August.
1.3 FLOWS
For the month of September the Treatment Facility, together with the Ellms Meadow Well Field
produced an average of 1,001,622 GPD of finished water, with a total month production of 30.049
Million Gallons.
i2014 Total (MG) Average MGD
January 17.144 0.553 January 16.850 0.544
February 14.602 0.521 February 14.459 0.516
March 16.542 0.534 March 16.607 0.536
April 16.474 0.549 April 17.232 0.574
May 26.548 0.856 May 23.553 0.760
June 26.080 0.869 June 35.690 1.190
July 31.947 1.031 July 35.173 1.135
August 31.450 1.015 August 33.161 1.070
September 29.433 0.981 September 30.049 1.002
October 23.362 0.754 October
November 16.843 0.561 November
December 17.145 0.553 December
Cohasset,Massachusetts I Water Department 1-1 Woodard&Curran
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1.4 CHEMICAL USAGE AND COMPLIANCE MONITORING
Monthly chemical addition and compliance monitoring reports for the month of August were
submitted to the Mass DEP on October 10, 2014. The monthly fluoride reports to the Mass DPH
were also submitted on October 10h.
Chemical Usage for the month of September
Pre-chlorination 423.7#/month 14.1#/day
Post-chlorination 309.6#month 10.3#/day
Post-chlorination, Ellms Meadow 7.8#/month 2.0#/day
Calcium Hydroxide(Lime) (Process) 684.9#/month 22.8#/day
Calcium Hydroxide(Lime) 528.0#/month 17.6#/day
Poly Aluminum Chloride 46,146.3#/month 1,538.2#/day
Ferric Chloride 3,929.0#/month 131.0#/day
Polymer 67.6#/month 2.3#/day
Sodium Permanganate 1,492.4#/month 49.7#/day
Sodium Fluoride 250#/month
Sodium Fluoride, Ellms Meadow 0#/month
Sodium Hexametaphosphate 2,115.7#/month 70.5#/day
Sodium Hexametaphosphate, Ellms Meadow 76.0#/month 19.0#/day
NOTE: TOC removal for the month of September was at 43%
Cohasset, Massachusetts I Water Department 1-2 Woodard&Curran
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1.5 SLUDGE GENERATION
Normal sludge generation volumes were realized in September, about 17,300 gpd.
i
January 16,000 GPD January 16,800 GPD
February 16,000 GPD February 18,400 GPD
March 16,000 GPD March 18,400 GPD
April 16,000 GPD April 18,400 GPD
May 19,000 GPD May 21,000 GPD
June 20,000 GPD June 23,000 GPD
July 52,000 GPD July 34,000 GPD
August 55,000 GPD August 231400 GPD
September 18,000 GPD September 17,300 GPD
October 18,000 GPD October
November 18,000 GPD November
December 18,200 GPD December
1.6 WATER QUALITY
There was 1 water quality complaint received in September.
• 88 Doane Street, discolored water
1.7 EMERGENCY&SERVICE CALLS
There were no Distribution System Staff call outs for the month of September.
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1.8 POWER OUTAGES
There were no power outages during the month of September.
1.9 STAFF CALLOUTS
The month of September held 2 Plant Operations Staff call outs.
• Bruce Meehan on September 6 h for a problem with the lime feed system.
• Ted Lavin on September 27'h for a problem with the lime feed system.
1.10 PLANT DOWNTIME
There were a number of down time incidents at the Treatment Plant during the month of September. All
were due to problems with the lime feed system. All were of short duration.
1.11 MAINTENANCE
Maintenance performed during September included;
• Calibrating probe on Plant fluoride analyzer
• Cleaned lime slurry mixing tank, level probe. Again this month considerable time was spent
maintaining the lime feed system.
• Cleaning and calibrating pH probes on continuous analyzers.
• CWD personnel continued cleaning and painting in the vicinity of the new chemical feed
systems.
• CWD personnel cut brush, grass and weeds at the Aaron River Reservoir, the Bound Brook
Control Structure and at the Treatment Plant.
1.12 REPAIRS
• On September 27t'the fill probe on the lime slurry tank failed. A new probe was ordered.
• On September 30t' lime pump #2 failed. Our electrical contractor was called in and he
determined that the drive motor had burned out. A new motor was ordered.
Cohasset,Massachusetts I Water Department 1-4 Woodard&Curran
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1.13 HOUSEKEEPING
The service company Stephco continues to clean the management area of the treatment plant facility on a
weekly basis. Additionally, daily cleaning takes place in the Laboratory, Operator's Office, Chemical,
Pump, and Filtration Rooms.
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2 PROJECT MANAGEMENT AND ADMINISTRATION
2.1 SYSTEM IMPROVEMENTS
There are several capital improvement projects currently being performed and proposals for
others to be delivered. These are;
Completed Items (since July 1, 2012)
• $17.9K--Filter backwash control valve actuators(3ea)replaced.
• $2.lK--Filter air wash control valve actuator(lea)replaced
• $ 5.1K--Sedimentation Basin sludge valves (2ea)replaced.
• $ 1.6K--Unprotected 480 Volt indoor power line replaced with one enclosed in appropriate
conduit to include disconnect/breaker switch with appropriate"pigtail' connection for portable
pump use.
• $ 1.4M--Solar SRF Application received and ultimately refused due to SRF loan requirements
and DEP required protocols.
• $15K--Fluoride Grant Application. Approved in May, 2013 by MA DPH. Design July 2013,
installation August 2013.
• $48.6K--SCADA HW & SW upgrades complete to include Excel Reporter Compliance and
WINN911 programs complete with operator training.
• $ 5+K—Chapter 6 MA DEP Compliance Audit. Reports on site at plant for Commission review.
• $12K—Equipment and Controls Audit for unmanned operations gap identifiers. Reports on site
for Commission review.
• $ 1.6K—Rebuild of chlorine gas chlorinators, regulators and change over valve devices.
Complete.
• $ 3K—SCADA programming for back wash cycle event options as required by MA DEP, (i.e.
head loss, turbidity,time in service). Complete
• $2.2K—Fixed ladder for the Bear Hill water storage tank vault. Complete.
• $3.1K—Chemical piping modifications to bring to DEP and plumbing codes. Complete.
• $17K—Engineering, specification, and VFD controls installation for RW pumps. Complete.
• $11K—Window repair and replacement at Lily Pond Treatment Facility. Complete.
• $62K—Aaron Reservoir 24"Low Level Outlet Valve Replacement. Complete.
• $22K—Elms Meadow GWR 4-log compliance. Complete.
• $2.5K — SCADA programming for Lily Pond Emergency generator "run/alarm" status.
Complete.
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• 5.1K — Sedimentation mud valve and stem operator replacement. One valve was replaced in
November, the other in December. Complete.
• 49K — Mechanical and electrical upgrades to the Sodium Permanganate, Phosphate, and Ferric
Chloride chemical storage and feed systems. Complete.
• 95K — Sludge removal and offsite disposal, geo-bag replacement, and lagoon sludge transfer.
Complete.
• Leak detection of 50% of the system. Complete.
• 113K—Bringing the Sludge Residuals Management in house. Complete.
NOTE: There are other projects under consideration by the CWD.
2.2 STAFFING&TRAINING
On September 24`h all employees attended our monthly safety meeting. The topic for this month's
meeting was"Aggressive Driving".
2.3 CORPORATE SUPPORT
Woodard and Curran provided support for the start-up and initial water treatment residuals transfer to the
geo-textile bag at our newly constructed facility. All went smoothly.
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3 OTHER
3.1 ROUTE 3A BOOSTER STATION & LINDEN POND
Flows through the Whitney Crossing Booster are periodically monitored and adjusted to maintain an even
status between the amount we pump and the Linden Ponds usage.
Cohasset, Massachusetts I Water Department 3-1 Woodard&Curran
September 2014 MOR
Cohasset FY 2016 Budget Calendar
Month Action Participants
October 7 Selectmen Adopt Budget Planning Message Selectmen
October 27 Revenue and Expense projection discussions, Fiscal Forecasting
thru including Valuations, Non-Tax revenue Open Meeting
December 12 sources, Health and Pension, and State Aid
November 15 Departments Begin Preparing FY 2016 budget Departments
projections
November 17 Special Town Meeting adjusts FY 15 budgets, Town Meeting
allocates Free Cash
December 19 Finalize 2016 Draft Projections for Revenue Town Manager and
and Shared Expenses Finance Team
December 22 Draft budgets submitted to Town Manager Departments
January 21 Advisory Committee and Selectmen review Advisory Committee
thru draft budgets with Town Manager and Selectmen
February 28 Departments Town Manager
Departments
March 1 thru Budget updated based on review process, Town Manager and
15 updated revenue and expense data Finance Team
March 24 Selectmen adopt FY 2016 Proposed Budget Selectmen
April 2 Proposed budget posted in Visual Budget Town Manager and
along with supporting information Finance Team
May 2 Annual Town Meeting— Budget adopted Town Meeting
A
COHA35ET
Date: October 24, 2014
To: All Departments
From: Christopher G. Senior,Town Manager
Re: Cohasset FY 2016 Budget Calendar
Attached please find the FY 2016 Budget Calendar. If you have any questions, please contact the Town
Manager's Office.
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EXECUTIVE SUMMARY
Treatment Plant operation during the month of December was challenging with frequent process upsets.
The heavy rains over the past two months depressed the pH significantly after each rain event and total
organics rose to summertime levels. The use of ferric chloride, suspended in November, had to be
restarted because of the high organics. And again we experienced problems with the lime feed system that
did cause some down time,be it minor. Overall filter run times were well below average and overall plant
performance was at 54%.
We continued to run Ellms Meadow 24/7 until December 26`h when it was shut down for the winter
season. We will restart this well-field when temperatures allow,probably mid-March.
On December 4" representatives from the EPA and the Boston Office of the MA. DEP toured the Lily
Pond Treatment Facility. The EPA will be writing a new discharge permit for the residuals lagoon
supernatant that discharges back into Lily Pond_ Our current permit has expired yet remains valid. EPA
estimates that they will have a draft permit(with higher aluminum limits)to us this spring.
Regarding the October sanitary survey eight of the ten deficiencies listed have been completed and the
remaining two items are being addressed.
Precipitation for the month of December was 6.93, well above the normal of 4.45". To prevent flooding
water was released at the Bound Brook Control Structure in advance of the storms by lowering the main
sluice-ways. They were returned to their closed position by the end of the month.
At the time of this writing:
Lily Pond is at 100%capacity(elevation 45.24),
Aaron Reservoir is at 100%capacity(elevation 65.08).
Cohasset,Massachusetts I Water Department ES-1 Woodard&Curran
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1 OPERATIONS
1.1 EVENTS IMPACTING OPERATIONS
Plant operations were interrupted several times during the month due to problems with the lime feed
system. These interruptions were of short duration��ith minor disruption to water production.
1.2 PERMIT COMPLIANCE
There were no drinking water quality violations in December.
1.3 FLOWS
For the month of December the Treatment Facility, together with the Ellms Meadow Well Field
produced an average of 562,195 GPD of finished water, with a total month production of 17.428
Million Gallons.
2013 Total (MG) Average MGD 2014 Total (1`4G) Average MGD
January 17.144 0.553 January 16.850 0.544
February 14.602 0.521 February 14.459 0.516
March 16.542 0.534 March 16.607 0.536
April 16.474 0.549 April 17.232 0.574
May 26.548 0.856 May 23.553 0.760
June 26.080 0.869 June 35.690 1.190
July 31.947 1.031 July 35.173 1.135
August 31.450 1.015 August 33.161 1.070
September 29.433 0.981 September 30.049 1.002
October 23.362 0.754 October 19.291 0.622
November 16.843 0.561 November 15.835 0.528
December 17.145 0.553 December 17.428 0.562
Cohasset,Massachusetts Water Department 1-1 Woodard&Curran
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1.4 CHEMICAL USAGE AND COMPLIANCE MONITORING
Monthly chemical addition and compliance monitoring reports for the month of December were
submitted to the Mass DEP on January 9. 2015. The monthly fluoride reports to the Mass DPH were
also submitted on January 9`h.
Chemical Usage for the month of December
Pre-chlorination 177.4#/month 5.7#/day
Post-chlorination 81.2#month 2.6#/day
Post-chlorination, Ellms Meadow 63.0#/month 2.4#/day
Calcium Hydroxide(Lime) (Process) 515.2#/month 16.6#/day
Calcium Hydroxide(Lime) 390.9#/month 12.6#/day
Poly Aluminum Chloride 20,384.5#/month 657.6#/day
Ferric Chloride 803.39/month 73.0#/day
Polymer AA
.l#/month 1.4#/day
Sodium Permanganate 707.0#lmonth 22.8#/day
Sodium Fluoride 50#/month
Sodium Fluoride, Ellms Meadow 0#/month
Sodium Hexametaphosphate 1,090.3#/month 35.2#/day
Sodium Hexametaphosphate, Ellms Meadow 63.0#/month 2.0#/day
NOTE:TOC removal for the month of December was at 54%
Cohasset,Massachusetts I Water Department 1-2 Woodard&Curran
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1.5 SLUDGE GENERATION
Less than normal sludge generation volumes were realized in December, about 20,500 gpd.
20142013
January 16,000 GPD January 16,800 GPD
February 16,000 GPD February 18,400 GPD
March 16,000 GPD March 18,400 GPD
April 16,000 GPD April 18,400 GPD
May 19,000 GPD May 21,000 GPD
June 20,000 GPD June 23,000 GPD
July 52,000 GPD July 34,000 GPD
August 55,000 GPD August 23,400 GPD
September 18,000 GPD September 17,300 GPD
October 18,000 GPD October 19,300 GPD
November 18,000 GPD November 10,600 GPD
December 18,200 GPD December 20,500 GPD
1.6 WATER QUALITY
There were 2 water quality complaints received in December.
• 150 Nichols Road-Message-,,,,as left on answering machine. When our office manager returned
the call the water had cleared up.
• 84 Old Pasture Road - Discolored water and high chlorine. Bruce Meehan was dispatched and
spoke,A ith the owner. No cause for the discolored was identified and chlorine was normal.
1.7 EMERGENCY&SERVICE CALLS
There were 4 Distribution System Staff call outs for the month of December.
• December 2'", Disney Productions call out for hydrant use
• December 2". call out, National Grid hit water service on Brook Street.
• December I Ph, call out to 790 C. J. Cushing Highway for fire service turn off for maintenance.
• December 29`h. call out for alarm at Treatment Plant. One of the garage doors malfunctioned.
Cohasset,Massachusetts I Water Department 1-3 Woodard&Curran
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1.8 POWER OUTAGES
There were no power outages during the month of December.
1.9 STAFF CALLOUTS
The month of December held 6 Plant Operations Staff call outs.
• December 66, call out for a problem with the lime feed system.
• December 20`h, troubleshoot leak on sedimentation basins waste line. Plant running at reduced
rate. Two call outs.
• December 215`,troubleshoot leak on sed basins waste line, Plant running at a reduced rate.
• December 22°d, call out to assist with sedimentation basins repair. Stops on waste line valves had
failed causing valves to leak by.
• December 28t',with the Ellms Meadow well-field off for the winter,the Plant ran longer.
1.10 PLANT DOWNTIME
There were no down time incidents at the Treatment Plant during the month of December, but a number
of minor interruptions caused by problems with the lime feed system. All were of short duration.
1.11 MAINTENANCE
Maintenance performed during December included:
• Calibrating chlorine,pH and fluoride probes on the Treatment Plant analyzers.
• Cleaned the lime hopper. Lime was bridging causing improper dosage to the slurry mixing
tank.
• Cleaned lime slurry miring tank, level probe.
• CWD personnel removed many sticks, branches, and debris from the Aaron River Reservoir
fish ladder. There has been an inordinate amount of debris clogging the fish ladder this year.
• CWD personnel transferred residuals sludge from the lagoon to the geo-bag on 5 separate
occasions this month.
Cohasset,Massachusetts I Water Department 1-4 Woodard&Curran
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1.12 REPAIRS
• On December 8"' Environmental Instrument Services (E.I.S.) repaired the turbidity meter on filter
#2. These meters are critical to the operation of the plant.
• On December 23`d Flowrite Valve Service repaired the stops on the Sedimentation Basin waste
valves. Both valves were leaking substantial amounts of water.
• Also on December 23rd Flowrite Valve Service replaced the groundwater level probe at the Elims
Meadow Well-field.
1.13 HOUSEKEEPING
The service company Stephco continues to clean the management area of the treatment plant facility on a
weekly basis. Additionally, daily cleaning takes place in the Laboratory, Operator's Office, Chemical.
Pump, and Filtration Rooms.
Cohasset,Massachusetts I Water Department 1-5 Woodard&Curran
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2 PROJECT MANAGEMENT AND ADMINISTRATION
2.1 SYSTEM IMPROVEMENTS
There are several capital improvement projects currently being performed and proposals for
others to be delivered. These are;
Completed Items (since July 1, 2012)
• $17.9K--Filter backwash control valve actuators(3ea)replaced.
• $2,1 K--Filter air wash control valve actuator(1 ea)replaced
• $ 5.1K--Sedimentation Basin sludge valves (2ea)replaced.
• $ 1.6K--Unprotected 480 Volt indoor power line replaced with one enclosed in appropriate
conduit to include disconnect/breaker switch with appropriate"pigtail"connection for portable
pump use.
• $ 1.4M-Solar SRF Application received and ultimately refused due to SRF loan requirements
and DEP required protocols.
• $15K--Fluoride Grant Application. Approved in May, 2013 by MA DPH. Design July 2013,
installation August 2013.
• $48.6K--SCADA HW & SW upgrades complete to include Excel Reporter Compliance and
WINN911 programs complete with operator training.
• $ 5+K—Chapter 6 MA DEP Compliance Audit. Reports on site at plant for Commission review.
• $12K—Equipment and Controls Audit for unmanned operations gap identifiers. Reports on site
for Commission review.
• $ 1.6K—Rebuild of chlorine gas chlorinators, regulators and change over valve devices.
Complete.
• $ 3K—SCADA programming for back wash cycle event options as required by MA DEP, (i.e.
head loss,turbidity,time in service). Complete
• $2.2K-Fined ladder for the Bear Hill water storage tank vault. Complete.
• $3.1K-Chemical piping modifications to bring to DEP and plumbing codes. Complete.
• $17K—Engineering, specification, and VFD controls installation for RW pumps. Complete.
• $11 K—Window repair and replacement at Lily Pond Treatment Facility. Complete.
• $62K-Aaron Reservoir 24"Low Level Outlet Valve Replacement. Complete.
• $22K-Elms Meadow GWR 4-log compliance. Complete.
• $2.5K - SCADA programming for Lily Pond Emergency generator "run/alarm" status.
Complete.
Cohasset,Massachusetts(Water Department 2-1 Woodard&Curran
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• 5.1K — Sedimentation mud valve and stem operator replacement. One valve was replaced in
November, the other in December. Complete.
• 49K — Mechanical and electrical upgrades to the Sodium Permanganate, Phosphate, and Ferric
Chloride chemical storage and feed systems. Complete.
• 95K — Sludge removal and offsite disposal, geo-bag replacement, and lagoon sludge transfer.
Complete.
• Leak detection of 100%of the system. Complete.
• 113K—Bringing the Sludge Residuals Management in house. Complete.
• 8.5K—Replacement of the 3 (ea)filter effluent turbidimeters. Complete.
NOTE: There are other projects under consideration by the CWD.
2.2 STAFFING&TRAINING
On December 9"' Ted Lavin attended a NEWWA training seminar on "Lifting, Back Safety, Ladder
Safety, and Fall Protection".
On December 17`h all employees attended our monthly safety meeting. The topics for this month's
meeting were blood borne pathogens; Treatment plant evacuation, incident intervention, and Cohasset
Water Department's emergency response plan.
2.3 CORPORATE SUPPORT
Cohasset,Massachusetts I Water Department 2-2 Woodard&Curran
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3 OTHER
3.1 ROUTE 3A BOOSTER STATION &LINDEN POND
Flows through the Whitney Crossing Booster are periodically monitored and adjusted to maintain an even
status between the amount we pump and the Linden Ponds usage.
At the end of the near we have provided an excess of 63,580 gallons. This equates to less than one day of
their average use(100,283).
Cohasset,Massachusetts�Water Department 3-1 Woodard&Curran
�� k r✓ , �� Cohnsset Water
D E P A R T M E N T Commissioners
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C Leonora C.Jenkins
or,Ss�T "- S,�t ie rn #Ut W Since 50
Daniel M. Varney
Rolf N. Gjesteby
BOARD OF WATER COMMISSIONERS
Tuesday, December 30, 2014
6:00 PM
Town Hall—Basement Meeting Room
AGENDA
6:00— 8:00 PM Combined Sewer/Water Meeting
Topics not reasonably anticipated by the chair 48 hours in advance of the meeting
Discussions during meetings should always be courteous and respectful and, should be
confined to the subject under consideration. Statements and questions should be directed
to the chair, who will ask the appropriate person(s) to respond. This meeting will be
recorded as an official record. If you wish to record the meeting in any manner, you
must advise the chair prior to the start of the meeting. Comments and copies of
documents used in a presentation must be provided to the Water Board staff as part of the
official record.
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
O A,
r Cohnsset Water
............ D E P A R T M E N T Commissioners
Leonora C.Jenkins
orwsstT Sep the COmmnuni S2ce 1�50 Daniel M. Varney
RolfN. Gjesteby
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
September 4, 2014 @ 10:00am
Members Present: Leonora Jenkins, Clerk
Daniel Varney
Rolf Gjesteby
Recording Secretary: Brenda Douglas
Guests Present: Carl Hillstrom, Kevin McCarthy, Mary Gallagher, Karen Quigley, Chris
Senior, Paul Roux
Motion made by Lee seconded by Rolf to call the meeting to order at 10:00 am all in
favor
Abatements
Douglas & Karen Ellinger 91 Pleasant Street were granted an abatement of$197.22 for
an over usage charge on the 8/1/14 billing.
Ellen Winn 92 Ledge Way was granted an abatement of$158.41for high consumption.
Michael Bergan 164 Pond Street was denied abatement due to the fact that the board felt
that it should be the responsibility of the irrigation company that put the system in. If
they in fact caused the heads to stay up and let water run out then the owner should go
after the company for compensation.
Roof Repair—Dan stated the roof needs to be replaced. Lee stated and Mary Gallagher
agreed that there are no monies to replace the entire roof at this time.
Lee indicated that there are no monies due to several facts: the Water Department has
reduced rates for the town and school to a flat rate of$1.27 which saves those entities
approx $70K/yr., also CWD forgave monies that were due from the town(esp the pond)
and the schools and the town has only paid $247K for the last few years of the agreed
$300K per the WPG for hydrants.
Karen stated that Chris has made it clear that the past is the past and we should just move
forward and not look back to the receivables from the town. Karen suggested maybe
having another rate study done.
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
MOR
Carl reported that the plant has been running smooth all summer. There was a leak in
raw water feed system upstairs. Repair was done and the valve was not opened up
completely. This was corrected after 3 days. Karen, Kevin, Chris and Mary requested to
be put on the distribution list for the MOR. Report is available at the Water Treatment
Plant if anyone wishes to review.
James Lane Project
Rolf feels that the Water Commission is being ignored, as the Planning Board has gone
ahead and approved the plans. Chris stated that the town is looking into a new way of
permitting and have it done in one department. They have looked and researched other
towns. Lee stated that she she thought those plans were in the works and no matter,.
CWD should be in the loop with other boards. Karen suggested having a meeting with
all the boards and come up with a way to communicate with each other. Lee indicated
that a few months ago being copied on emails worked.
Financials
Chris explained that with the rate reduction and the increased debt has put the current
budget in anegative revenue position of($295,600). This being the case the state will not
certify the town tax rate. Chris stated that to fix this problem it will be a 2 step process.
Chris does not think that raising rates at this time is a good idea. Lee wanted to know
why there should be no change in fees, as for the last few months the board was looking
at inserting a charge for multi units with one meter. Chris stated that the board needs to
cut the budget. There are a couple of ways to approach this. Lee asked Chris about
paying the back hydrant fees. Chris stated that they are looking to pay the FY14 and look
to increase for FYI 5 -taking $106K from the deficit the doing a paper transfer for the
FY14 deficit of$31K+ leaving the department to come up with about $158K. Chris
stated that there is $247,000 in Capital Stabilization fund that can be used to pay some of
the debt, in conjunction with reduction in spending. Lee stated that the board would have
to meet again to review all options.
Karen then brought up the fact that rate payers were promised that as the debt rolls off
that the capital recovery charge will be reduced. Lee corrected her by clarifying that the
debt service would not be reduced to below the low point of FY11 until FYI so it would
be harmful and inaccurate to publicly make such comments out of context. Chris stated
that the warrants for town meeting need to be put together by the end of the month.
Lee then asked Chris about the RFP. She wants to get it done and out by the end of the
year. She also wanted to know if there was still was interest in having the Water and
Sewer departments combined in some way so that they can be overseen by the Town
Engineer and possibly have the same contractor to run both. She asked Chris again to but
together a meeting with him, Selectman, Sewer and Water Chairs and the Town Engineer
to discuss this topic.
Lee asked if the milfoil grant went thru yet. Chris stated that this administration will not
approve but it will have to be advocated for.
339 King Street, Cohasset, Massachusetts 02025
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Lee stated that now that the sludge is being processed in house the Water Department
will be saving monies on that line item. Paul stated that we have brought the transferring
in house now.
Lee indicated that she wrote to and thanked the teacher who coordinated the raingardens.
She told the teacher that she would be willing to send letter of recommendation for
anyone interested.
Karen stated that when the raingardens were initially put in they were told not to maintain
them and that we should be doing a lot more because there were bad feelings with the
homeowners. Lee did not remember any such recommendations and she indicated that
while she was President of the Community Garden Club outreach was conducted to the
homeowners to assist in maintaining the raingardens in front of their properties.
Lee noted that even though the health agent has stated that all the septic in the watershed
between the reservoir and Lily Pond were Title V, she feels that there are many issues
with old septic systems and cesspool along the pond&reservoir. At a recent Planning
Board meeting it was disclosed that two cesspool were given permits to be replaced
during major renovations. The nutrient overload in the pond is an ongoing problem that
should be addressed with the sewer expansion study.
Town Pool
The board received a letter from Diana Karcher, Cohasset Swim Center Trustee. She is
requesting some relief from the water bill. The board was supplied with the usage
records and Brenda explained to the board how we had them downsize their meter from
2"to 1 '`/2" saving them $1,420.00 a year. Dan stated he does not feel that we have any
monies to give a reduced rate or any type of a break at this point. Lee thought that the
usage might reflect that they have some sort of leak. I will put together a letter to Mrs.
Karcher with Lee's name and have her review.
Warrants
Warrants were signed and approved by the board. Lee noticed that the department had
purchased leak detection equipment. She asked Paul if we were taking this in house.
Paul and Carl stated that the state mandates that it is done privately. In the meantime
Paul explained that we can be proactive and be seeking out possible leaks.
Motion made by Dan to adjourn meeting 2nd by Rolf. Meeting adjourned at 12:02 pm.
Respectfully Submitted,
Brenda Douglas, Recording Secretary
Approved By: r Date: i z 1 i y
Rolf Gjesteby, Clerk
Cohasset Board of Water Commissioners
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
Cohasset Water
D E P A R T M E N T
� -�-`=T-4�=••� �" Commissioners
S� Leonora C. Jenkins
COTIASSVTT the Since 1�50
o Daniel M. Varney
Rolf N. Gjesteby
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
October 2, 2014 @ 10:00am
Members Present: Leonora Jenkins
Daniel Varney
Rolf Gjesteby
Recording Secretary: Brenda Douglas
Guests Present: Carl Hillstrom, Kevin McCarthy, Mary Gallagher, Karen Quigley, Chris
Senior, Paul Roux, Tanna Kasperowicz
Motion made by Lee seconded by Rolf to call the meeting to order at 10:06 am all in
favor.
Public Comments
Tanna Kasperowicz from the Tiny Town Gazette was questioning the agreement that the
Water Commission has with Hingham. Lee stated that there is no agreement with
Hingham it is with Linden Ponds. She then wanted to know why a rate study has not
been done since 1999. Brenda told Tanna that Russell Consulting did a rate study back in
2005. She then questioned why in 2012 the DOR required an analysis. The board was
unaware of any such request. Tanna then asked if they were planning on doing another
rate study in the near future. Lee stated that they would be looking at doing another rate
study. Tanna then stated she would wait to talk more about the agreement with the
interconnect when it came up on the agenda. Lee explained that the line item was only to
discuss the next meeting regarding the interconnect and who would be attending.
Warrants/Meeting Notes/Abatements
Rolf made a motion to approve the September 4, 2014 meeting notes this was 2nd by Dan
all in favor. The warrants were approved and there were no abatements.
Financials/Warrant Article/Verizon
Brenda presented the board with the expenditure budget to date. Budget shows that
Extraordinary and System Maintenance has been used a lot. Lee stated that these two
line items need to be looked at to possibly increase in future budgets. Paul stated that the
plant needs to be reassessed and the last time it was done was in 2000. In 2004 Weston
& Sampson put in new motors and new filters. The majority of the equipment will need
339 King Street, Cohasset, Massachusetts 02025
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to be upgraded. Converting from chlorine to hypo would be $250K. All would be capital
projects. At this point it is becoming cost prohibited. We are spending more on
preventative maintenance than simply replacing. Paul stated that the monies were spent a
lot in distribution as well as Ellms Meadow. It is time to look closely at the plant. Dan
stated that the board should come with an extended plan. Paul stated that an in depth
analysis would be approximately $50K.
Paul informed the board that Chris Senior signed off on a rate for National Grid which
was a very good rate but Mary Gallagher was unsure as to how long the rate was
applicable. Paul stated that the budget for chemicals is a little higher due to the high
consumption of the summer months and Ellms Meadow being down off ad on due to the
drought conditions. The electricity is high as well since the plant has had to run longer.
Ellms meadow was restarted on September 29, 2014 and it is planned to keep it running
into November.
Lee stated that the warrant articles have been submitted. She is hopeful that all articles
will pass.
Brenda reported that she still has not received any monies from Verizon and neither has
Mary. Paul noted the contract with Verizon shows that the monthly payment would be
$2,050.00. Mary said she would touch base with Brian Joyce again to see what the hold
up is.
RFP
Lee was stating that Brian& Chris were currently working on a 1 year contract to bring
the Water and Sewer contracts in line. This way the town could look into putting out
RFP's for both facilities individually and together to compare costs and efficiencies.
Interconnect meeting will be October 141h @ 10:00 here in Cohasset. Lee is unable to
attend and Rolf said that he would attend meeting.
Rolf wanted to know if there were any issues that he should be made aware of before the
meeting. Carl stated that through the end of June to the beginning of July Hingham
received an excess of 5million gallons. Currently the pumpage has been reduced and
they are up 2.5million. This will be trued up by the end of the year as has been done
since the contract began.
Lee questioned Paul about removing some of the silt from the entrance to the intake
structure. Carl said he was looking at it. Lee stated that the kids did a great job but she
never heard back from the teacher to write accommodations for each student.
Rolf questioned Comcast bills. He wanted to know if it was possible to get one bill for
all sites. Brenda explained that she had requested this many times over the years to no
avail.
Last November Paul stated that once we proved that the stream gauging was working
properly that we would be able to drop some of the sites. Carl got a verbal from DCR but
we are still awaiting formal notification that some of the stream gauging sites. Paul then
stated that a proposal was submitted to the board to change to radio that would get rid of
Comcast completely. This would be approximately $100,000. The costly portion would
be to bring the video back to the plant.
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
Motion made by Dan to adjourn meeting 2"d by Rolf. Meeting adjourned at 10:50 am
Respectfully Submitted,
Brenda Douglas, Recording Secretary
Approved By: 2 Date:
Rolf Gjesteby, Clerk
Cohasset Board of Water Commissioners
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
Cohnsset Water
0,
D E P A R T M E N T Commissioners
Leonora C. Jenkins
O"ASSrT Sff G/cri WwmYl v stIl 8 Im Daniel M.Varney
Rolf N. Gjesteby
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
November 18, 2014 @ 9:00 am
Members Present: Leonora Jenkins, Chair
Dan Varney, Vice Chair
Rolf Gjesteby, Clerk
Recording Secretary: Brenda Douglas
Guests Present: Carl Hillstrom, Kevin McCarthy, Karen Quigley, Brian Joyce
Motion made by Lee seconded by Rolf to call the meeting to order at 9:07 am all in
favor.
Public Comment—No Comments
Abatements/Warrants/Meeting Notes
Rolf made a motion to approve meeting notes for September 16, 2014, October 2, 2014
and October 22, 2014 Lee seconded all in favor.
Warrants were signed and approved by Lee & Rolf
Un-Metered Capital Recovery Charge
Lee reported that the unmetered capital recovery charge for customers in multi units
without individual meters did not pass at Special Town Meeting last night. Lee discussed
the Water Department needs for current maintenance and emergency funding as well as
capital funding and the importance of having retained earnings as well as capital
stabilization. Lee stated our next recourse would be some sort of rate increase, as she
cannot see how we can maintain this facility under the current rates since our 10%
reduction to rate payers and 80%reduction to the town facilities two years ago. She
noted there are many big ticket items coming up, e g the painting of the Bear Hill tank
that will cost of$3004400K. Lee stated that we will have to look at going to next town
meeting and request a rate increase as most other towns do on a yearly basis or have to
consider asking for bonding for every capital expense. The town has increased their
charges to us every year by 2.5% and all of our other costs are increasing yearly so we
have to stay current with what is going on in the economy. Several suggestions have
been made, one of which is do a rate study. Lee stated that she does not feel that a rate
study is within our tight budget and she felt the board could set a rate increase with
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
available information. Kevin stated what he heard last night was that the bill did not pass
due to the fact that people thought that it was not thought through enough. Kevin stated
that if a study is done that includes this new"Cap Recovery Charge"that people would
be more receptive of it. It if was done that way and it goes through Advisory and
Selectmen then you would get more of a response. Rolf said one thing he noticed was
that the business owners were against it. Kevin stated that if the rate study is done then
that should hash out any objections because the professionals made the decisions. Brian
asked if there is a meeting scheduled with Chris & Mary to figure out where they could
go from here. Lee said that Chris want to get together. Rolf and Lee stated that since this
did not get approved that now the town will have to put up the money so that DOR will
approve the budget.
Lee went over the hundreds of thousands of shortfalls to the Water Department from the
town and school paying different amounts from what we billed. Then she explained to
Brian about the breakdown of hydrant fees town vs Aquarion. Aquarion has 75 at a rate
of$225-$250. We charge $600.00 and have 479 hydrants. Lee said that Chris agreed in
2016 to pay the actual amount which is currently $276,000. Brian reiterated to have the
meeting with Chris and Mary. Lee then stated that she would like to an explanation and
breakdown of the town hall services.
Lee then stated that the town increases our rate for indirect costs automatically 2.5%
every year. She asked the board if they felt that we should increase the town's reduced
flat rate of$1.27 every year by 2.5%. Dan stated that he felt that the word increase will
not fly. Dan stated he felt that a rate study should be done first. He stated that if they had
gone to town meeting and stated this would affect only the Avalon's or the triple deckers
and not the smaller ones it would have passed. He also stated that it should have said the
monies would be used to reduce debt. If this was done then he felt it would have been
approved and everyone probably would have cheered.
Karen stated that she felt there were certain time periods that the bonds can be paid into.
This would be a question for Mary Gallagher. Lee wanted to know what would happen if
they were out of compliance with the state such as the sanitary survey. Carl stated there
were no deficiencies this year but if there were the state does not give a lot of time to fix,
thus intensifying the need to maintain a decent retained earnings account.
Roof
Dan reported that the roof is completely saturated. Dan stated last year when he started it
that there was a quote for $25,000. Carl stated that was for flashing only. Dan had
Devlin come by and check out the roof. They stated they could do a fix for $13,000 this
would stop the leaks in the hall as well as the kitchen. This would be to strip the roof and
seam the wall. Devlin feels it is going under the window sill. Dan stated there are so
many layers up there which will have to be removed. Brian stated you need 3 quotes
Brian will e-mail me the form necessary to fill out. Lee asked who would do the
inspection. Dan stated he Carl & Brian would. Dan stated that he will contact Devlin.
He then said they will hold back $3,000 and pay after the first storm to make sure that it
does not leak.
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
RFP
Brian asked for a copy of the final RFP. He wanted to know if W&C still had a copy.
Brenda will look into and get it to him. Brian stated that he is using the old RFP as a
template. Carl will put together a list of what has been done in the last 2 years as well as
what is projected out. Brian asked about the timing of the release of the RFP. Lee stated
that she tried to have a combined meeting with sewer only for them not to show up. Lee
said that they tried to have a combined RFP to see if it would be a cost savings for the
rate payers but it does not look like that is going to happen. She stated that Hull is up for
bid and United is currently running their sewer facility as well as Cohasset. Lee was told
that only 3 companies have bid on it. If United does not get it, then Cohasset might want
to rethink using United since Cohasset relies on Hull for backup.
Brian is looking at a 3 year with two 3 year options. Sewer is 6 months behind us so if
they can do their RFP and have it expire coinciding with us. Lee stated she would prefer
a shorter term and having renewals. Brian stated if they were going to combine the 2 it
should have happened 6 months ago. Lee stated she did not want to wait 3 years so she
would prefer a 1 year and coincide with the sewer. Brian stated we need to do Water,
Sewer& Water/Sewer. Kevin wanted to know if it was feasible to extend the contract 6
months. Lee said that it can't be done with our current contract and that it would not
work since water is on a fiscal year and sewer is on a calendar year. Brian stated he felt
that a 1 year was too small of a timeframe. Brian would like to put the flexibility that the
Sewer Department has in their current contract into the Water Department RFP. Karen
stated that there may be some procurement issues with that. Karen then stated that the
job of the Water Commissioners is to look out for the water enterprise fund only. Lee
stated that speaking with other engineers that using the same company for both could be
very advantageous to the town. Rolf stated that sewer has the flexibility of bailing out
only giving 6 months' notice. Rolf felt that a longer term and letting the sewer follow our
lead. Lee made a motion to do a 2 year contract with 4 1 year extensions. Carl stated he
read a while ago it was only allowed 2 extensions.
Lee would like to amend her motion to a 2 year with two 3 year extensions, Dan
seconded the motion. Lee wanted to know if there should be some sort of escape clause
in it. Brian will get a copy of the sewer contract.
Lee then made a motion to ask for RFP with a 2 year term with two 3 year extensions and
have a 60 day escape clause. This was seconded by Dan, all in favor.
Lee then stated that sewer wants to have a joint meeting. Lee wanted to know what the
board thought. Lee stated that they meet I"& 3rd Thursday of the month.
Brian stated that to get this done in a timely manner he would have to do this thru e-mail.
Karen stated that this would be a violation of open meeting law. Brian will check with
Chris on this. Rolf suggested if necessary just schedule meetings ahead of time even if
they don't meet. Lee stated that if there is a member that can't make it we could
conference call someone in.
Brenda will post meeting for the following dates: Tuesday, December 2°d, Wednesday,
December 3 d and Thursday 4 @ 9:00am RFP on agenda.
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
Budget for next year
The white board in the front office has a list of proposed projects for review. Lee wanted
to know if the Water Department income is greater this year than last year can we do a
bigger budget. Karen stated that Lee should check with Mary.
Some of the capital projects include: Tank painting, a new truck, valve replacement,
communication upgrade and insulation of piping at Ellms Meadow so that the wells can
run year round.
Lee then brought up again that the town increases our town hall services 2.5% every year.
The town rate for water was negotiated at a commission meeting and did not go to town
meeting along with the rates for the town. She wants to know if the board should be
raising rates like the town is. Karen stated that the board should check the bylaw. Rolf
and Dan stated that a rate study should be done before they can make the decision. Karen
stated that she knows that Mary and Chris need to meet with the board to discuss the
town hall service charge. Rolf stated that after the town meeting last night Chris told
Rolf that he and the board need to get together.
Brian will check with Chris to see about a meeting this Friday 11/21 @ 9:00am to discuss
town hall service fee & interdepartmental charges.
Website Update
This is something that has to be looked at any changes need to be addressed. This will be
discussed more another meeting. Brian then stated that he got the ok to send out the RFP
for Bound Brook. This will be to fix the culvert. Carl stated the water main needs to be
replaced as well it is old cast iron.
Lee then asked Brian about the environmental bond bill. Brian said that milfoil stayed on
when it went thru bond bill. It will be up to the new governor to decide how much to go
to Cohasset.
Motion made by Lee to adjourn 2"d by Dan @ 11:04 am all in favor.
Respectfully Submitted,
Brenda Douglas, Recording Secretary
Approved By: Date: le-
Rolf Gjesteby, Clerk
Cohasset Board of Water Commissioners
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
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Cohnsset Weer
D E P A R T M E N T Commissioners
Leonora C. Jenkins
ao or,,ssT a ' i7 SZYICB 1 Daniel M. Varney
1 Rolf N. Gjesteby
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
December 2, 2014 @ 9:00 am
Members Present: Leonora Jenkins, Chair
Daniel Varney, Vice Chair
Rolf Gjesteby, Clerk
Recording Secretary: Brenda Douglas
Guests Present: Carl Hillstrom, Kevin McCarthy, Diane Hindley & Brian Joyce
Motion made by Lee seconded by Rolf to call the meeting to order at 9:03 am all in
favor.
Public Comment—No Comments
RFP
Rolf questioned the language in the RFP about the billing portion of the sewer bills.
Brian stated he took it from a previous RFP which was the concession which was voted
down at town meeting. Lee questioned how they could just have a single water RFP vs a
water/sewer RFP. Diane suggested that they can have it done separate then combined.
Brian stated that sewer has a potential of going another 10 years with the current contract.
Diane stated that the board has to vote on the term of the contract. Dan made a motion to
create a contract on a 3 year basis with two 3 year extensions; Rolf seconded this all in
favor.
Diane stated that Brian needs to be more specific on the cost of the contract. She gave
an example of whether it is a straight cost or with an escalation. There could be fixed
prices for the first 3 years with the 2 extension with increases. Carl stated normally it is
determined using the Boston CIP. That way every respondent uses the same calculations.
Diane questioned why the board was using the RFP process if they were not going with
the low bidder. The bidding process could be used as well. If the board chose not to go
with the lowest bidder then a reason would have to be written as well.
There was a review of meters &hydrants. Then there was a discussion of computers and
technology. Brian asked Brenda to get a copy of the American contract. He is looking
for the language that was used for the administrative work to the Sewer Commission.
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
The Selection committee is listed as 8 members. Diane stated it should be an odd number
so that there is no tie. Following is the schedule:
Schedule RFP out 12/18
Pre proposal meeting 1/20 @ 10:00 am
Deadline? 1/27
Deadline final add 2/5
RFP due 2/19
Ranking Selection 4/2
Contract Review
Final Contract sign 4/16
July 1 St start up
It was suggested that the pre proposal walk thru be mandatory to alleviate having to put
the staff thru it more than once.
Contract Obligations—It was decided to review documents that this would be by
appointment only. Carl will make sure that the list of documents is put together in the
conference room.
Open meeting law issues came up again. Brian can make edits and individually send
changes to each commissioner and get their input directly.
Lee wanted to revisit section 2.1.1 of the RFP. She wanted to make sure that the
employees were taken care of. She was concerned with the language that the employees
be given their job for a 2 month period? Brian referred to 2.1.11 which is a protection
clause for the current employees.
Rolf made a motion to commission a rate study to be commenced and finished by next
town meeting this was seconded by Dan all in favor.
The board will meet again tomorrow at 9:00 am. Brain will send out revisions. Motion
made by Lee to adjourn meeting this was 2nd by Rolf, all in favor 11:12.
Respectfully Submitted,
Brenda Douglas, Recording Secretary
Approved By: —z_ Date: 3 ' 'ell
Rolf Gjesteby, Clerk
Cohasset Board of Water Commissioners
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
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Cohasset water
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v D E P A R T M E N T Commissioners
Leonora C. Jenkins
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RolfN. Gjesteby
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
December 3, 2014 @ 9:00 am
Members Present: Leonora Jenkins, Chair
Daniel Varney, Vice Chair
Rolf Gjesteby, Clerk
Recording Secretary: Brenda Douglas
Guests Present: Carl Hillstrom, Kevin McCarthy, Brian Joyce, Chris Senior
Motion made by Lee seconded by Dan to call the meeting to order at 9:04 am all in favor.
RFP
More edits were made to the language. Brian made requested changes by the board
members.
Dec 18—Issuance of Request for Proposals
1/20/15 -pre submittal meeting (mandatory)
1/27/15 - Deadline for receipt of written request for interpretation& questions
2/5/15 - Deadline for addendum
2/19/15 —Proposal submission deadline
4/2/15 - Contract review and plan of services
4/16/15 - Signing of contract
7/1/15 - Start up
All questions will go through Brian. Additions to table were given to Brian. It was
agreed to a 3 year contract with 3 two year extensions. Then there was a review of the
criteria of the companies whom are applying. Brian had listed 5 items whereas Lee
supplied a list of 8 items. Brian will add to the criteria. The Selection Committee will
consist of the Water Commissioners or designee, Town Engineer, Selectman designee,
Advisory Board designee and Capital Budget designee.
There was then a conversation regarding the billing from water to sewer. Chris requested
the board give him time to review with Brenda then he will discuss with the Sewer
Department.
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
Next Meeting is scheduled for Wednesday, December 101h @ 9:00am.
Motion made by Rolf to adjourn meeting @ 10:40 am this was 2nd by Dan, all in favor.
Respectfully Submitted,
Brenda Douglas, Recording Secretary
Approved By: Date: Lv
Rolf Gjesteby, Clerk
Cohasset Board of Water Commissioners
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org
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D E P A R T M E N T Commissioners
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Rolf N. Gjesteby
Minutes of the Cohasset Board of Water Commissioners
339 King Street— Water Treatment Plant
December 10, 2014 @ 9:00 am
Members Present: Leonora Jenkins, Chair
Daniel Varney, Vice Chair
Rolf Gjesteby, Clerk
Recording Secretary: Brenda Douglas
Guests Present: Carl Hillstrom, Paul Roux, Brian Joyce, Kevin McCarthy
Motion made by Lee seconded by Rolf to call the meeting to order at 9:05 am all in
favor.
Public Comment -No Public Comment
Abatements/Warrants/Meeting Notes
No Abatements or Meeting Notes to be approved. Commission signed off on Warrants
dated December 10, 2014.
Finalize RFP
Brian added the table requested by creating an excel spreadsheet which he will put into
the RFP separately.
Evaluation Criteria was updated as stated above. The terminology of"Surface Water"
experience was added. This was reviewed by all and accepted. There was a discussion
on the maintenance of the raingardens and it was decided to keep the language the same
as the previous RFP. Then there was a review of the application. There was a discussion
of pricing. Dan made a motion to go with a fixed price this was 2nd by Rolf, all in favor.
Rolf made a motion to accept the RFP as written knowing that the formatting will be
changed this was 2nd by Dan, all in favor.
The schedule of the RFP process is as follows:
December 18, 2014 - RFP Issued
January 20, 2015- Pre submittal meeting (this is mandatory)
January 27, 2015 —Deadline for receipt of written request for interpretation and questions
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906
February 5, 2015 - Addendum deadline
February 19, 2015 - Submission deadline town hall by 3:00 pm
March 19, 2015 —Completion of evaluation for selection committee
April 2, 2015 - Contractor view
April 16, 2015 —Signing of contract
July 1, 2015 - Mobilize and startup of new contract
Rate Study
Paul is going to formalize what the board will need as specs for the rate study. He will
get these to the Commission for their review. I mailed out letters to 2 other companies
asking for proposals to do a rate study. The companies were Woodcock& Associates,
out of Northborough and The Abrahams Group out of Framingham. Kevin wanted to
make sure that everyone would be in the loop as this progressed. Next Meeting to be
announced after Rate Study quotes come in.
Motion made by Dan to adjourn the meeting at 10:34 am this was 2nd by Rolf, all in
favor.
Respectfully Submitted,
Brenda Douglas, Recording Secretary
Approved By: Date: ? Z-0 1 j—
Rolf Gjesteby, ClerIF
Cohasset Board of Water Commissioners
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 Fax: (781) 383-2906