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HomeMy WebLinkAboutMinutes - WC - 01/01/2014 - Minutes from January to June, 2014. `G14 Ahj Coh"set Water 0. } ..fla \„4.• D E P A R T M E N T Commissioners Peter DeCaprio �oHAss 'Q - the Gtr�rtit.�Since 1950 Leonora C. Jenkins Daniel M. Varney BOARD OF WATER COMMISSIONERS Wednesday, February 5,2014 @ 6:00 pm Water Treatment Plant—339 King Street 6:00-6:15 pm Public Comment 6:15-7:00 pm Budget Items 7:00-7:45 pm Budget Prep C 7:45-8:00 pm Operations—Woodard & Curran �® 8:00-8:15 m p Commission Comments Note: The Board reasonably anticipates the above matters will be discussed at this meeting. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org .\�ti4 DRF Cohasset Water 0, , D E P A R T M E N T Commissioners Peter DeCaprio v �the Cow Since 1950 or+wSseTSrT S Leonora C. Jenkins N Daniel M. Varney BOARD OF WATER COMMISSIONERS Thursday,February 6,2014 @ 6:00 pm Water Treatment Plant—339 King Street 6:00-6:15 pm Public Comment 6:15-7:00 pm Budget Items 7:00-7:45 pm Budget Prep 7:45-8:00 pm Operations—Woodard & Curran 8:00-8:15 pm Commission Comments Note: The Board reasonably anticipates the above matters will be discussed at this meeting. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org SIGN IN SHEET February 6 2014 N E ADDRESS N rj Cohfi$set Water D E P A R T M E N T Commissioners Peter DeCaprio orwsssa C�it�Since 1950 Leonora C. Jenkins Daniel M. Varney Minutes of the Cohasset Board of Water Commissioners 339 King Street— Water Treatment Plant February 6, 2014 @ 6:00 pm Members Present: Peter DeCaprio, Chairman Leonora Jenkins, Clerk Daniel Varney Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom and Paul Roux of Woodard & Curran and Brian Joyce Motion made by Peter seconded by Dan to call the meeting to order at 6:06 pm. Motion made by Lee to approve minutes from the December 12, 2013 meeting 2°d by Peter. Lee and Carl wdtit to a meeting with Aquarion which lasted only 5 minutes. Everything is running fine. Lee stated that Hingham is moving forward with the sale from Aquarion to the town and there is finally a date from the judge to discuss the price. It may take up to 2 years to complete the negotiations. Lee stated that she spoke with Brian Joyce and he is working with Jack Buckley to get some kids possibly from the CSCR to do some testing and or harvesting of milfoil. FY2015 Budget Listed below is the breakdown of the 2014/2015 Budget as well as items for retained earnings. Utilities—will stay the same FY2015 System Maintenance—Tabled to end of meeting Extraordinary Maintenance - Increase to $45,000 FY2015 Sludge Removal—Paul stated that in March we will need to do a transfer and get a new geo bag. Back in 2012 it was $95k, he expected an increase to maybe a cost of$11OK. Paul said that it would put the budget line item over. Peter said not to be concerned. For FY2015 the budget line item would be reduced to $50K. Peter wanted to know the status of the residuals building. Paul stated that Carl was working to get quotes on the building itself. Then he was waiting for quotes for the foundation and a pump. Paul and Carl expected the building construction to be completed by the end of this fiscal year. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Contracted Services—The upcoming year would be a 5% increase as well as the full time operator position with as increase of 56K for full time distribution person. Then there was a discussion of a new treatment plant operator since Tom Fennessey had left. Woodard& Curran has hired Kim to come in and work when necessary. He has worked at the facility in the past will need to be retrained. Milfoil—Peter felt that it was a waste of money. Paul said that the quote they have for 3 acres of harvesting at the Aaron River Reservoir was $65K. Paul thought that there was a better way to spend the money. Peter asked can't we just put in benthic barriers. Carl stated that they were a great help when installed at the intake structure so he would like to have money budgeted for that. Lee would still like to look at other options. Chemical and Lab to remain the same as fiscal year 2014 - $130K Engineering and Legal to remain the same as fiscal year 2014 - $1 OK Clerical to remain the same as fiscal year 2014 - $2,500.00 Consumer Confidence Report to remain the same as fiscal year 2014 - $3,000.00 Gasoline to remain the same as fiscal year 2014 - $7,461.00 The board then went back to the discussion of"System Maintenance". They took the 2014-2015 Budget Planning report that Paul Roux supplied and listed below are what was decided, a copy of the report is within. I. Yes—Filter effluent on-line turbidimeters (3ea) FY2015 - $9k 2. NO—Mechanical milfoil harvesting $68K-$I I OK 3. Yes—Funding for additional 200 meters to radio reads FY2015 - $50K 4. Yes—Distribution System upgrades FY2015 - $56K 5. Yes—New color copier FY2015 - $1 OK 6. No—New Roof at water plant. Brian & Dan will look into getting some quotes. 7. No—New Pickup Truck 8. Yes—Procurement of O & M contract FY2015 - $1 OK 9. Ledgewood Loop—This is a Capital Project and monies would have to come out of Water Stabilization Fund. This would cost between $40OK-$600K. This would be for an Ozone Pilot Study. This would be a capital project or may be taken from retained earnings if there are any. Estimated cost of project would be $75K. 10. Tabled—Upgrade remote communications of Bear Hill and Scituate Hill storage tanks. This upgrade would be video surveillance system. Estimated cost $98K Additional 2015 Budget Projects I. O&M Escalation—already discussed and agreed for 2015 2. Raw Water Pump Pull, Inspect& Repair FY2015 $4-$6K 3. Finished Water Pumps FY2015 $3K. This will begin an annual rotation. 4. Chain link fence repairs at lagoon <$3K 5. Replacement of Fluoride analyzers FY2015 $4K 6. Tabled—Installation of chemical transfer pump for the PACI chemical feed system. 7. Tabled—Insulate exterior piping at Ellms Meadow$1 OK-$15K. 8. Purchase land equipment FY2014 $7K-$1 OK. Peter asked that Brian to talk to Carl at the DPW to see if their guys can help with some of the landscaping. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org 9. Leak detection FY2014/FY2015 $3K each. Current Project underway FY2014 1. Sludge treatment building FY2014 $110K 2-4. Upgrades to 3 chemical feed systems, Sodium Permanganate, Ferric Chloride and Phosphate FY2014. Request $49K at town meeting. Monies to come from Water Capital Stabilization fund. A motion was made by Peter to approve the FY2015 operating budget in the amount of $1,600,000.00 this was seconded by Lee all in favor. Carl stated that the plant is still seeing high TOC in the pond, but it is being handled. Unmanned operation—Peter suggested that if we could get the O&M reduced in upcoming years that that would be good. He felt that if personal could be reduced due to the unmanned operations that would be a good selling point. Paul explained that the way the law is written we could only run unmanned 3`d shift. James Lane—The DEP and Brian state that the project is in Zone 2 but adjacent to our Zone 1 water supply. No blasting should be allowed. A motion was made by Peter to adjourn the meeting at 7:45 2nd by Dan all in favor. Respectfully Submitted, Brenda Douglas, Recording Secretary �- 'Leonora Jenkins, Clerk Date 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Cohnsset Water ~ - D E P A R T M E N T Commissioners � .,. Peter DeCaprio corusseT &n * C(Iwu&W Since 1950 Leonora C. Jenkins 0 Daniel A Varney DRAFT Minutes of the Cohasset Board of Water Commissioners 339 King Street— Water Treatment Plant February 6, 2014 @ 6:00 pm Members Present: Peter DeCaprio, Chairman Leonora Jenkins, Clerk Daniel Varney Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom and Paul Roux of Woodard& Curran and Brian Joyce Motion made by Peter seconded by Dan to call the meeting to order at 6:06 pm. Motion made by Lee to approve minutes from the December 12, 2013 meeting 2nd by Peter. Lee and Carl went to a meeting with Aquarion which lasted only 5 minutes. Everything is running fine. Lee stated that the town is moving forward with the sale from Aquarion to the town. Lee stated that she spoke with Brian Joyce and he is working with Jack Buckley to get some kids possibly from the CSCR to do some testing and or harvesting of milfoil. FY2015 Budget Listed below is the breakdown of the 2014/2015 budget as well as items for retained earnings. Utilities—Budget will stay the same FY2015 System Maintenance—Tabled to end of meeting Extraordinary Maintenance - Increase to $45,000 FY2015 Sludge Removal—Paul stated that in March we will need to do a transfer and get a new geo bag. Back in 2012 it was $95k he expected an increase so maybe a cost of$11OK. Paul said that it would put the budget line item over. Peter said not to be concerned. For FY2015 the budget line item would be reduced to $50K. Peter wanted to know the status of the residuals building. Paul stated that Carl was working to get quotes on the building itself. Then he was waiting for quotes for the foundation and a pump. Paul and Carl expected the building construction to be completed by the end of this fiscal year. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Contracted Services—The upcoming year would be a 5% increase as well as the full time operator position with as increase of 56K for full time distribution person. Then there was a discussion of a new treatment plant operator since Tom Fennessey had left. Woodard & Curran has hired Kim to come in and work when necessary. He has worked at the facility in the past will need to be retrained. Milfoil—Peter felt that it was a waste of money. Paul said that the quote they have for 3 acres of harvesting at the Aaron River Reservoir was $65K. Paul thought that there was a better way to spend the money. Peter asked can't we just put in benthic barriers. Carl stated that they were a great help when installed at the intake structure so he would like to have money budgeted for that. Chemical and Lab to remain the same as fiscal year 2014 - $130K Engineering and legal to remain the same as fiscal year 2014 - $1 OK Clerical to remain the same as fiscal year 2014 - $2,500.00 Consumer Confidence Report to remain the same as fiscal year 2014 - $3,000.00 Gasoline to remain the same as fiscal year 2014 - $7,461.00 The board then went back to the discussion of"System Maintenance". They took the 2014-2015 Budget Planning report that Paul Roux supplied and listed below are what was decided, a copy of the report is within. 1. Yes—Filter effluent on-line turbidimeters (3ea) FY2015 - $9k 2. NO—Mechanical milfoil harvesting $68K-$110K 3. Yes—Funding for additional 200 meters to radio reads FY2015 - $50K 4. Yes—Distribution System upgrades FY2015 - $56K 5. Yes—New color copier FY2015 - $1 OK 6. No—New Roof at water plant. Brian& Dan will look into getting some quotes. 7. No—New Pickup Truck 8. Yes—Procurement of O & M contract FY2015 - $1 OK 9. Ledgewood Loop—This is a Capital Project and monies would have to come out of Water Stabilization Fund. This would cost between$40OK-$600K. This would be for an Ozone Pilot Study. This would be a capital project or may be taken from retained earnings if there are any. Estimated cost of project would be $75K. 10. Tabled—Upgrade remote communications of Bear Hill and Scituate Hill storage tanks. This upgrade would be video surveillance system. Estimated cost $98K Additional 2015 Budget Projects 1. O&M Escalation—already discussed and agreed for 2015 2. Raw Water Pump Pull, Inspect& Repair FY2015 $4-$6K 3. Finished Water Pumps FY2015 $3K. This will begin an annual rotation. 4. Chain link fence repairs at lagoon<$3K 5. Replacement of Fluoride analyzers FY2015 $4K 6. Tabled—Installation of chemical transfer pump for the PACI chemical feed system. 7. Tabled—Insulate exterior piping at Ellms Meadow$1 OK-$15K. 8. Purchase land equipment FY2014 $7K-$1 OK. Peter asked that Brian to talk to Carl at the DPW to see if their guys can help with some of the landscaping. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org 9. Leak detection FY2014/FY2015 $3K each. Current Project underway FY2014 1. Sludge treatment building FY2014 $110K 2.-4. Upgrades to 3 chemical feed systems, Sodium Permanganate, Ferric Chloride and Phosphate FY2014. Request$49K at town meeting. Monies to come from Water Capital Stabilization fund. A motion was made by Peter to approve the FY2015 operating budget in the amount of $1,600,000.00 this was seconded by Lee all in favor. Carl stated that the plant is still seeing high TOC in the pond, but it is being handled. Unmanned operation—Peter suggested that if we could get the O&M reduced in upcoming years that that would be good. He felt that if personal could be reduced due to the unmanned operations that would be a good selling point. Paul explained that the way the law is written we could only run unmanned 3rd shift. James Lane—The DEP and Brian state that the project is in Zone 2. No blasing should be allowed. A motion was made by Peter to adjourn the meeting at 7:45 2°d by Dan all in favor. Respectfully Submitted, Brenda Douglas, Recording Secretary Leonora Jenkins, Clerk Date 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org O O O 0 O O O O O O O O O O M r- N f V Lo M O a) r-I Lo O M Lf) N r-1 (.0 M M R O cV Ict a) Ln M ! rig U 00 Ln Ln O I, O N 1 OLr) I\ O I, LD w N N LD al ri ' O -! 0 UQ O O N Cr a) a) 00 Ll1 Lo co R O 00 O O 1,� N L- a) ri 01I, M M Lo O r-1 M Ln M 1-. - Lc N Ln N N O O r- 0 to I Ln M O r-1 I� c-I Mr-- ri! M M 00 1 1 N .o tLn t/? 0 -QI O -Ln!— ch -Ln N I Lo tOD U fB f0 m ' O O O O O O O o 0 0 0 0 O �• O O O O O O O O O O O O O 0 0 I� O O M* O O O r-I O I O I- 0 0 00 O O a) C I O O -D CIO d pp Ln O r-1 O O r-I Ln O ! 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INCLUDES CONTRACTOR COST ATTACHMENT 1 Security Cameras 30 Installation of new camera,housing,&lens $17,500 2 Bucket Truck Rental 7 sites Bucket truck rental&insurance $5,600 3 Permits 7 sites Permit for each site $700 W t; 4 DVR 7 1Install Industrial computer to record footage locally at HSS Inc. $S1600 N � each site and a new computer/monitor for Lily Pond Q 5 Wire/Cable A/R Provide and pull new cable as needed($25.00/ft) $0 A u 6 System Commissioning 7 Commission new security cameras at each site So uW, 7 Operator Training N/A Training on operation of new security system $0 Provide on-site construction administration services 8 Construction Administration 20hrs .and oversee contractor's performing work to insure a W&C $1,700 successful project Prepare desktop RF CAD propogation analysis for 9 RF CAD Propogation Analysis 1 $1,200 wireless MET communication system and provide _ 220MHz licensed option for performance comparison oPerform field investigation of existing wireless network ,ar 10 Field Investigation 1 conditions and performance including licensed 220MHz $1,200 _ __ option Prepare summary report with recommendations for 2 system improvements and determination of 31 Path Study Summary Report 1 TCS Communications $1,201 communications projections for additional sites, o6 equipment requirements,&installation details w � Provide omnidirectional antenna w/LMR 600 cable for 0 12 Antenna System for Repeater 1 IBear Hill Tank repeater and perform field test of all $2,400 B locations to Bear Hill Tank on 220MHz frequency 0 � 15 FCC License 1 Provide FCC licensing services including frequency $995 F coordination fees&construction notification a a O Replace Micro1500 with Micro1400 for viper ethernet 0 $11,138 13 PLC Equipment 4 radios and all expansion 1/0 modules.Price includes equipment,installation,and record drawings W&C i Provide on-site construction administration services 14 Construction Administration 20hrs land oversee contractor's performing work to insure a $1,700 ,successful project $19,833* 16 Viper Radios 7 'Provide CalAmp Viper SC200 radios $10,115 17 Power Supplies(for radios) 7 Provide 24VDC power supplies for radios $1,015 18 Radio Master Antenna(Lily Pond) 1 iProvide antenna for radio master $922 19 Antenna Mounting damps 2 lProvide mounting clamps for antenna $90 20 Remote Site Antennas 5 Provide yagi antennas for remote sites $1,176 21 Lightning Arrestors 7 Provide lightning arrestors TCS Communications $707 B 22 LMR 400 Cable 450 FT. Provide LMR 400 antenna cable $671 O 23 Type N Male Connectors 21 Provide Type N male connectors for LMR 400 $462 0 24 TNC Male Connectors 7 Provide TNC male connectors for LMR 400 $252 .Includes configuration of radio network,coaxial cable 3 25 TCS Services 7 terminations,assistance to SCADA and Electrical $5,600 Z Contractors O Install antenna on top of Bear Hill Tank and run LMR 600 cable into SCADA panel at base of tank& aInstallation of Repeater Antenna �terminate power wiring inside SCADA panel.PJso otl 26 and Radio Equip. 7 install antenna,surge suppressor enclosure and Hi-Voltage $13,310 Z grounding rod at each site and run LMR 400 cable into O SCADA panel&terminate power wiring inside SCADA gpanel F Configure radios into SCADA network and update PLC z 27 SCADA implementation N/A program for ethernet messaging $8,100 C iProvide on-site construction administration services 28 Construction Administration Shrs .and oversee contractor's performing work to insure a W&C $680 successful project 29 PM Administration&Ordering 16hrs issue PO's for material&Project Management $2,400 30 Prior design/cost estimate time 28hrs Researching comms/security options and cost $2 380 estimation SUBTOTAL= $ OTAL WITH 10%CONTINGE slow ,1 Cohasset Water Department FY 2014-2015 Budget Planning REVISED 2/6/2014 Draft Capital Items / 1. $9,000 Filter Effluent on-line turbidimeters (3ea) Current units are very old and no longer supported for maintenance 2. $63,000-to-$100,000 Mechanical milfoil harvesting (DRENCH) at Aaron reservoir $63,000 initial for 3+acres $47,000 guesstimate for follow up harvesting 3. $40,000-to-$50,000 Funding for an additional 200 meter upgrades to radio reads �( 175ea 5/8" 25ea 1" This would put on a schedule for 400 upgrades per year Current list shows 1010/2616= 38% radio reads. 4. $56,000 Distribution system upgrades 4ea--12" valves 8ea-8" valves 14ea-gate boxes 5. $10,000 New color copier/fax/scanner for office Current unit is 10+years old and requires a lot of maintenance 6. $777 New roof at water plant Current roof is 20+years old (not the original) and is leaking a several places Brian Joyce is assigned a vendor(Firestone) who has done the school roofs and we should be able to narrow down a price estimate Patchwork proposed A. $9,000 upper roof flashing and seam repairs (leaks at back administrative doorway inside block wall) B. $9,000 lower roof flashing and seam repairs(leaks at window seam in kitchen area) 7. $50,000-$60,000 Full size pickup truck, service body? This item may be ppd until FY 2015-2016 8. Procurement of 0&M Contract 1 �� $10,000-$15,000 Year 3 of our 3 year contract expires in FY 15 (June 30, 2015) so legally,this needs to be re-bid 9. $400,000-to-$600,000 Ledgewood loop C� The cost of this project is highly dependent on boring results which will prove level/volume of ledge present.The name of the loop speaks for itself 10. $75,000 Ozone Pilot Study DEP responded back stipulating that the Pilot Study was only valid for 2 years.The 2006 Studies expired in 2008. Additionally, DEP wants a separate Pilot Study regardless forjust Ozone treatment without conversion to different filter media. The 2006 Ozone/ BAC Media Pilot involved piloting with granular activated carbon and not the current mixed media currently in use. 11. Upgrade remote communications of Bear Hill and Scituate Hill storage tanks Upgrade Video Surveillance Systems $98,000 See MEMO with project details 12. Milfoil Harvesting $63,000-$110,00,0 Involves initial harvesting of 3 acres on Aaron reservoir for$63,000. Follow up harvesting is estimated at$47,000 for the same 3 acres Draft Operating Budget Projects 1. 0&M fee escalation $818,199 x 1.05%=$859,109 Plus$56,000 full time distribution operator $915,109 2. Raw water pump#2 � $4,000-$6,000 Pull for inspection and repairs. Cost depends on what the findings are Pump does run and can deliver required flow in an emergency. Anticipate bad bearing(s) causing sever vibration. 3. Finished water pumps y( $3,000 Begin annual rotation of pulling and inspection each pump on a rotational basis Week of 2/10/14—W&C licensed technician will perform pump curve and vibration analysis at no charge. We will be changing oil and greasing as well. 4. Chain link fence repairs at lagoon site and Elms Meadow \� <$3,000 Some sections damaged due to falling trees and tree limbs. 5. Replacement of on line fluoride analyzer probes at Elms, a w, Rt 3A and Lily Pond $2,000 each=$6,000 total Lily Pond probe has been ordered so we are looking a $4,000 f r next FY 6. Installation of a chemical transfer pump for the PACI chemical feed system Current design calls for the chemical to flow by gravity from the bulk tank to the day tank. A transfer ump will allow this event to be completed faster and eliminate the risk of spills by overfeeding by gravity. We may want to hold off on this as the long term goal is to bring all electrical above the flood plane in the containment area. Right now,the original design has pumps and electrical on the floor. 7. Insulate exterior piping at Elms Meadow $10,000-$15,000 — professionally installed jacketed foam \ Will allow us to utilize the pump station for a few more months a year. Better water quality and cheaper to produce than Lily Pond 8. Purchase of landscape equipment $7,000-10,000 Purchase of this equipment, in conjunction with another FT Dist. Op. position will allow in house staff to maintain landscape at Aaron Reservoir, Elms Meadow, Rt3A and Bound Brook in lieu of having a 3rd party landscaping company perform the work. We typically would have this work performed 2x/year(Spring and Fall). Last year it was$15,000 for a 1x event and they wanted another$10,000 to perform the 2nd clearing. 9. Leak Detection $3,000—FY14 $3,000—FY15 This is for 50%of the system in FY14 and 50% in FY15.The entire system needs to be evaluated by 12/31/2014 Unaccounted For Water(AUW) 2011--14.7% 2012-13.5% 2013-15.0%--projected calculation Current projects under consideration or authorized with FY 2013-2014 or 2014-2015 budgets "these projects have not been completed yet 1. Sludge treatment building at lagoon $110,000 budget 2. Upgrades to the Sodium Permanganate chemical feed system $15-20K—estimate $9,600—materials (NPI) $1,350—implementation (W&C=Chapter 6, alarms,SCADA screens) $950----design (W&C= record drawings, 1/0 lists) $1,000---construction (W&C= 1/0 modules, control panels) $???-----electrical (Hi-Voltage = electrical install and upgrades) 3. Upgrades to the Ferric Chloride chemical feed system $12-14k $8,300—materials(NPI) $1,350—implementation (W&C= Chapter 6, alarms,SCADA screens) $950----design (W&C= record drawings, 1/0 lists) $1,000---construction (W&C= 1/0 modules, control panels) $???-----electrical (Hi-Voltage =electrical install and upgrades) 4.__.Upgrades to the phosphate chemical feed system $13-15 K $9,700—materials(NPI) $1,350—implementation (W&C= Chapter 6, alarms,SCADA screens) $950----design (W&C= record drawings, 1/0 lists) $1,000---construction (W&C= 1/0 modules, control panels) $???-----electrical (Hi-Voltage =electrical install and upgrades) 5. Geo-Bag Replacement $95,000-$105,000 Last done in march of 2012. Is being planned for March 2014 This adheres to the 2 year life cycle of the bad based on sludge disposal from the water plant. In March-2012 the total cost was$95,000 and included hauling to Bourne landfill,tipping fees at Bourne, MPS costs(new bag purchase and set up), laria Bros. efforts and pump rentals $33,845 hauling $34,464 tipping $13,240 new bag $ 7,095 laria Bros $ 6,385 pumps Coh"Set o,� ., ti,' Water T Z D E P A R T M E N T Commissioners or+nsSC-r �- S & C N~dY Since 1950 Peter DeCaprio c Leonora C.Jenkins `— Daniel M. Varney BOARD OF WATER COMMISSIONERS Thursday,April 17, 2014 6:00 pm Water Treatment Plant—339 King Street 6:00-6:15 pm Public Comment 6:15-6:30 pm Paul Sheerin—King Street Sewer Extension 6:30-7:00 pm Town Meeting & Ellms Meadow Signage 7:00-7:30 pm Approve Meeting Notes/Warrants/Abatements 7:30-8:00 pm Commission Comments Note: The Board reasonably anticipates the above matters will be discussed at this meeting. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Cohnsset Water D E P A R T M E N T Commissioners 1950 onAs Peter DeCaprio SCT ' the Crnrt�r uiW Since Leonora C. Jenkins Daniel M. Varney Minutes of the Cohasset Board of Water Commissioners 339 King Street—Water Treatment Plant April 17, 2014 @ 6:00 pm Members Present: Peter DeCaprio, Chairman Leonora Jenkins, Clerk Daniel Varney Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom, Rolf Gjesterby, Motion made by Lee seconded by Dan to call the meeting to order at 6:03 pm. Paul Sheerin did not attend he has pulled his warrant for Town Meeting. Motion made by Lee to approve minutes from the February 6, 2014 meeting 2Id by Peter all in favor. Warrants were signed and approved. Abatements: William Fitzgerald— 100 Linden Drive was approved for $342.37 Michelle & Christopher Allen—21 Pleasant Street was approved for$306.60 Tom Sullivan—70 Whitehead Road was denied the board felt he should go through his insurance. Jeff& Lee Schwartz—40 Hobart Lane was approved for$1,001.56 Ellms Meadow Signage Lee supplied the board with a copy of the sign which is up there it is 24 X 21. She stated the size is fine but that we need several more as there is only one on a tree at Ash Street. She wants the signage replaced with either hers or Paul's. Lee stated that 4 to 6 are needed in the area of Ellms Meadow. Regarding Paul's design, Lee felt it was too busy with all the logos and the universal pictures. Peter feels the logos should be at the bottom. Rolf thought that having public water supply is the most important thing on the sign. The fine listed on the sign is according to town bylaw. Peter asked Lee if she had spoken to the Police Department and she confirmed that she did. It was noted that Acting Chief Quigley related that when he started on the force as 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Animal Control Officer he was down in that area a great deal trying to eliminate the feral cats that made their home in the dumped brush and other yard waste. It was suggested that there be video surveillance added to the sign even if it is a dummy camera that could deter residents from dumping. Rather than doing video, motion activated hunting cameras were decided upon and "monitored surveillance" be added. Lee then said she was up at the reservoir and was wondering if Carl thought that more signs were needed. Carl stated he thought that it would be a good idea. Carl supplied them with some samples which could be put up there. Carl said that if they say it is being monitored people might think twice about dumping. Lee stated that there will be a write up in the Mariner this Friday about the neighborhood dumping yard waste, etc on the town property. The Mariner photographer and reporter were out there on April 1 to get background information. Back to the signage discussion. Lee will look into a 24x21 sign. Lee also stated that her son-in-law, a civil engineer, indicated there are homeland security monies for securing water treatment areas if we need to provide a fence. She asked that Carl look into it. Peter made a motion to spend up to 3K in signage and camera's, 2nd by Lee all in favor. Lee spoke to a parent who has a child in the senior class. She was told that they have 4 days that they are not in school and doing community projects such as cleaning up Sandy Beach. Lee was wondering if they could do some cleanup work for us. Carl will contact Jack Buckley and try to get the kids by June. Lee asked if the kids could do any CSCR testing fur nutrient overload. Peter reiterated Paul's concerns about having kids working at the reservoir. Carl reported that removal of total organics is down to 7 which are what it should be this time of year. The phosphate and ferric system have both been completed. They are currently working on the permanganate system. Fluoride has been fixed. Right now high lift pump 1 is down and the motor is being fixed. Hydrant Fees—Peter reported that the town has acknowledged that $300,000 was submitted and only $247,000 was paid last fiscal year. Peter said that Steve Gaumer said that he will not let it go. The town was supposed to pay $300,000 this fiscal year as well. Peter stated that the board needs to push for the money that it is due to the Water Department. Duck Pond is up and working fine. 8 James Lane—Lee made a motion to approve 2"d version of letter to the Planning Board this was 2nd by Peter all in favor. I will put on Letterhead and submit to Planning Board. The commission reviewed the plans. Lee explained to Rolf that Brian Joyce, the town engineer, is on board to make sure there is no blasting. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Peter made a motion that the commission should speak to Sewer Commission about paying for my services. This should be addressed in the new contract. Lee suggested seeking payments from them now. Carl told the board that 140,000 gallons of water being pumped from Ellms Meadow a day. The plant is pumping 375,000-425,000 a day. Carl stated we will keep the meadow running as long as we can possibly do that. Well is certified for 95 gallons a minute. Peter asked for a reorganization of the board since this would be his last meeting. Peter voted for Lee to become Chairman this was 2nd by Dan. Then Lee made a motion to make Dan Vice Chairman and Peter 2nd Motion was made by Lee to adjourn meeting at 6:54 pm all in favor. Respectfully Submitted Brenda Douglas Recording Secretary l S i �i z2�z� �, Z /C Leonora Jenkins, Clerk Date 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Coh"Set Water D E P A R T M E N T Commissioners 01fA5 Peter DeCaprio ? SET the ��Since 1950 Leonora C. Jenkins Daniel M. Varney DRAFT Minutes of the Cohasset Board of Water Commissioners 339 King Street—Water Treatment Plant April 17, 2014 @ 6:00 pm Members Present: Peter DeCaprio, Chairman Leonora Jenkins, Clerk Daniel Varney Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom, Rolf Gjesterby, Motion made by Lee seconded by Dan to call the meeting to order at 6:03 pm. Paul Sheerin did not attend he has pulled his warrant for Town Meeting. Motion made by Lee to approve minutes from the February 6, 2014 meeting 2nd by Peter all in favor. Warrants were signed and approved. Abatements: William Fitzgerald— 100 Linden Drive was approved for $342.37 Michelle & Christopher Allen—21 Pleasant Street was approved for$306.60 Tom Sullivan—70 Whitehead Road was denied the board felt he should go through his insurance. Jeff& Lee Schwartz—40 Hobart Lane was approved for $1,001.56 Peter asked for a reorganization of the board since this would be his last meeting. Peter voted for Lee to become Chairman this was 2nd by Dan. Then Lee made a motion to make Dan Vice Chairman and Peter 2nd Ellms Meadow signage Lee supplied the board with a copy of the sign which is up there it is 17x24. She stated the size is fine but wants to put up more. She wants the signage replaced with either hers or Pauls. Lee stated that 6 are needed in the area of Ellms Meadow. Lee doesn't feel that the logo needs to be there at all. Peter feels it should be at the bottom. Rolf thought that having public water supply is the most important thing on the sign. Peter asked Lee if 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org she had spoken to the Police Department. Then it was suggested that there is video surveillance even if it is a dummy camera that could deter residents from dumping. Lee then said she was up at the reservoir and was wondering if Carl thought that more signs were needed. Carl stated he thought that it would be a good idea. Carl supplied them with some samples which could be put up there. Carl said that if they say it is being videotaped people might think twice about dumping. Lee called Bill Quigley and got the ok to put the Police Dept number down instead of the Water Dept. Lee stated that there will be a write up in the Mariner this Friday. Back to the signage discussion. Lee will look into a 22x17 sign. Lee also stated that her son said there are homeland security monies for water treatment areas. She asked that Carl look into it. Peter made a motion to spend up to 3K in signage and camera's 2„d by Lee all in favor. Lee spoke to a parent who has a child in the senior class. She was told that they have 4 days that they are not in school and doing community projects such as cleaning up Sandy Beach. Lee was wondering if they could do some cleanup work for us. Carl will contact Jack Buckley and try to get the kids by June. Lee asked if the kids could do any CSCR testing fur nutrient overload. Peter reiterated Paul's concerns about having kids working at the reservoir. Carl reported that removal of total organics is down to 7 which is what it should be this time of year. The phosphate and ferric system have both been completed. The are currently working on the permanganate system. Fluoride has been fixed. Right now high lift pump 1 is down and the motor is being fixed. Hydrant Fees—Peter reported that the town has acknowledged that $300,000 was submitted and only $247,000 was paid last fiscal year. Peter said that Steve Gaumer said that he will not let it go. The town was supposed to pay $300,000 this fiscal year as well. Peter stated that the board needs to push for the money that it is due to the Water Department. Duck Pond is up and working fine. 8 James Lane—Lee made a motion to approve 2°d version of letter to the Planning Board this was 2nd by Peter all in favor. I will put on Letterhead and submit to Planning Board. The commission reviewed the plans. Lee explained to Rolf that Brian Joyce is on board to make sure there is no blasting Peter made a motion that the commission should speak to Sewer Commission about paying for my services. This should be addressed in the new contract. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Carl told the board that 140,000 gallons of water being pumped from Ellms Meadow a day. The plant is pumping 375,000-425,000 a day. Carl stated we will keep the meadow running as long as we can possibly do that. Well is certified for 95 gallons a minute. Peter asked for a reorganization of the board since this would be his last meeting. Peter voted for Lee to become Chairman this was 2nd by Dan. Then Lee made a motion to make Dan Vice Chairman and Peter 2nd Motion was made by Lee to adjourn meeting at 6:54 pm all in favor. Respectfully Submitted Brenda Douglas Recording Secretary Leonora Jenkins, Clerk Date 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org SIGN IN SHEET April 17, 2014 NAME ADDRESS 6�6>z GT�Jd-.pa �7 Town of Cohasset Water Commission Abatement Form To: Collector of Taxes From: Water Commission Date Received ` Date Issued / Account No. FY�_Comm This is to certify that the Water Commissioners have abated the following charges: Charges Assessed to: Cz / Ze- W P Water: Property Location:, ZZ, f/7 Original Charge: Approved by: Abated Charges: 1 Abated Interest: ( �-- ✓C^� Abated Demand Date: / 7_ /t Total Abatement / Y j* °RF APPENDIX DR ���� TOWN OF COHASSET . a �,CO SO 0• UwN ^y 1 WATER COMMISSION APPLICATION FOR ABATEMENT OF WATER RATES & CHARGES NAME: ADDRESS: Got-1-P 0✓ LOCATION OF WATER SERVICE (if different): TELEPHONE: a-2 0,-),14, I PERIOD OF ABATEMENT REQUEST: I D . I ., t 3 L Z • 14 NUMBER OF CUBIC FEET BEING CHARGED: E;-, ou ABATEMENT REQUESTED IN CUBIC FEET: REASONS FOR REQUESTING ABATEMENT: Please be specific, stating grounds for the belief that the water bill was excessive: v� o I TO THE COHASSET u'ATER COMMISSION: I HEREBY MAKE A TFRITTEN APPLICATION FOR ABATEMENT OF MY WATER BILL AS NOTED ABOVE. THE ABOVE STATEMENTS ARE CORRECT TO THE BEST OF MY KNOWLEDGE AND BELIEF. (Print Name) (Date) ignatu of applicaqjf (Title) THIS APPLICATION MUST BE SIGNED. SEPARATE APPLICATION/S SHOULD BE FILED FOR EACH SEPARATE WATER CONSUMER LOCATION &TIME PERIOD. OFFICE USE ONLY: ACCOUNT NUMBER: BILL PAID IN FULL ON: PARTIAL PAYMENT MADE ON: RECEIVED BY: DATE: 45 Date : 04/15/2014 Town of Cohasset from 11/16/2009 Time : 9:35 WATER/SEWER READINGS HISTORY BD Account #: 1037 Book: 01 Folio: 1037 Seq: Updated 02/28/2014 by BD Street: 100 LINDEN DRIVE Ownerl name: FITZGERALD, WILLIAM Owner2 name: Payment plan? Mail Address : 100 LINDEN DRIVE Do not lien? COHASSET, MA 02025 Telephone: Rate code : H1 Section: 9 Meter size: 5/8 Units : 1 R/E Parcel ID: D2-11-014 Summer service : Disconnected? Meter Location: RADIO READ Fire service: F Sprink/H Water off? Hazard: B/F date: Broken mtr? Contractor: Service Type: SF Deduct : Meter ser# : 87934256 Bill code: B Has well? Meter mfg: Neptune Multiply rdg by: 1 Discount? Install date: 11/2372009 Number of digits : 8 Gun status : E 7799 Meter Type: E Meter ID number: Gun notes : Account Status : ARB/MXU number: 1830462465 Gun Rdg: 030910 Memo: F=1GP Billed Reading Water Sewer Water Sewer Service Date Date Reading Codes Usage Usage Bill Bill Bill CURRENT 04/01/14 30900 layn 1300 02/03/14 01/02/14 29600 VBF <5100 5100 606 .02 473 . 60 125 . 00 1/01/13 10/01/13 24500 VBF 1400 1400 258 .54 155 . 40 125 . 00 l 8/01/13 07/01/13 23100 VBF 1500 1500 263. 65 164 . 00 125 . 00 05/01/13 04/01/13 21600 VBF 1300 1300 253 .43 146 . 80 125 . 00 02/01/13 01/02/13 20300 VBF 2100 2100 299 . 42 215 . 60 125 . 00 11/01/12 10/02/12 18200 VBF 2800 2800 391 .40 275 . 80 125 . 00 08/01/12 07/03/12 15400 VBF 2900 2900 402 .75 284 . 40 125 . 00 05/01/12 03/27/12 12500 VBF 1500 1500 272 .20 164 . 00 125 . 00 02/01/12 12/27/11 11000 VBF 1400 1400 266. 52 155 . 40 125 . 00 11/01/11 09/27/11 9600 VBF 1500 1500 272 .20 164 . 00 125 . 00 08/01/11 06/27/11 8100 VBF 1400 1400 266 .52 155 . 40 125 . 00 05/02/11 03/28/11 6700 VBF 1500 1500 272 .20 164 . 00 125 . 00 02/01/11 12/27/10 52fl� -VB-F--, 14-00 1400 - 266.52 155 :4-0 125 . 00 11/15/10 09/28/10 3800 VBF 1300 1300 260 . 84 146 . 80 250 . 00 08/16/10 06/28/10 2500 B 1300 1300 254 . 08 146 . 80 05/03/10 03/23/10 1200 B 900 900 158 .50 112 . 40 02/16/10 12/29/09 300 BC 800 800 153.34 103 . 80 New meter installed 11/23/2009 with 500 Cubic Feet used on old meter. 11/16/09 09/29/09 126600 B 1200 1200 173 . 98 138 . 20 0 � ) C) 575 j Xlb . �� { 3� 37, Town of Cohasset Water Commission Abatement Form To: Collector of Taxes From: Water Commission Date Received Date Issued t Account No. FY—J—V Comm This is to certify that the Water Commissioners have abated the following charges: Charges Assessed to:d2 &z ( i'i,57T�� i��l��j-� Water: Property Location:c / �1 SI. 2z C Original Charge: Approved by: Abated Charges: / 66 Abated Interest: Abated Demand Date: r 7 _ t/ Total Abatement J ECE-1VED APR- APPENDIX D p{�W � TOWN OF COHASSET 0 V y CON°SSET O AWN. WATER COMMISSION APPLICATION/FOR ABATEMENT OF WATER RATES &CHARGES NAME: ADDRESS: <. LOCATION OF WATER SERVICE(if different): TEI.,.EPHONE: PERIOD OF ABATEMENT REQUEST: —7 /�u� — . x'S,-- f NUMBER OF CIJBIC FEET BEING CHARGED: 6 ABATEMENT REQUESTED IN CUBIC FEET: o ;�p REASONS FOR REQUESTING ABATEMENT: Please be specific, stating ("rounds for the bel1'ef that the water bill was excessive: ) �v.7 44-- > Gil. S c-Cj ` TO T14 COHASSET WATER COMMISSION: I HEREB F 1vLAKE A WRITTEN APPLICATION FOR ABATEMENT OF MY WATER BILL AS NOTED ABOVE. THE ABOVE ST_ATEMENT.S ARE CORRECT TO THE BEST OF M)' KNOWLEDGE AND BELIEF. A -5 l._.. �- (PrintName) (Date) (Signature oFappIIcant) , (Title) THIS APPLICATION MUST BE SIGNED. SEPARATE APPLICATION/S SI--10ULD BE FILED FOR EACH. SEPARATE WATER CONSUMER LOCATION &TIME PERIOD. OFFICE USE ONLY: ACCOUNT NUMBER: BILL PAID IN FULL ON: PARTIAL PAYMENT MADE O?N':_ RECEIVED BY: DATE: _. !� 45 Date : 04/15/2014 Town of Cohasset from 11/16/2009 C "ime : 10: 43 WATER/SEWER READINGS HISTORY BD Account # : 3058 Book: 03 Folio: 3058 Seq: Updated 03/28/2014 by BD Street : 21 PLEASANT STREET Ownerl name: ALLEN, MICHELE & CHRISTOPHER Owner2 name: Payment plan? Mail Address : 21 PLEASANT STREET Do not lien? COHASSET, MA 02025 Telephone: Rate code : 1 Section: Meter size: 5/8 Units : 1 R/E Parcel ID: E5-39-062 Summer service: Disconnected? Meter Location: Fire service: Water off? Hazard: B/F date : Broken mtr? Contractor: Service Type: SF Deduct: Meter ser# : 0040978163 Bill code: B Has well? Meter mfg: Neptune Multiply rdg by: 100 Discount? Install date: 04/01/1996 Number of digits : 6 Gun status : A 7799 Meter Type : Meter ID number: Gun notes : Account Status : ARB/MXU number: Gun Rdg: 001358 Memo: Billed Reading Water Sewer Water Sewer Service Date Date Reading Codes Usage Usage Bill Bill Bill -- --------- CURRENT 04/07/14 135800 5400 5400 02/03/14 01/10/14 130400 B 6300 6300- 728 . 66 576. 80 1/01/13 10/07/13 124100 B 4000 4000 493. 60 379 . 00 j8/01/13 07/09/13 120100 B 2300 2300 319. 86 232 . 80 05/01/13 04/10/13 117800 B 4400 4400 534 .48 413 . 40 02/01/13 01/08/13 113400 B 3500 3500:-, 442 .50 336 . 00 11/01/12 10/09/12 109900 B 3000 3000 414 .10 293 . 00 08/01/12 07/10/12 106900 B 2000 2000 300 . 60 207 . 00 05/01/12 04/03/12 104900 B 2100 2100 311 . 95 215 . 60 02/01/12 01/04/12 102800 B 2300 2300- 334 . 65 232 . 80 11/01/11 10/04/11 100500 B 1700 1700 283.56 181 .20 08/01/11 07/05/11 98800 B 1600 1600 277 .88 172 . 60 05/02/11 04/05/11 97200 B 1100 1100 249 .48 129. 60 02/01/11 01/05/11 96100 B 1700 170.0- 283.56 181 .20 11/15/10 10/07/10 94400 B 2400 2400 346. 00 241 . 40 08/16/10 07/07/10 92000 B 1900 1900 285. 04 198 . 40 05/03/10 03/30/10 90100 B 1100 1100 168 . 82 129 . 60 02/16/10 01/07/10 89000 B 1200 1200- 173. 98 138 . 20 11/16/09 10/07/09 87800 B 1900 1900 210 . 10 198 . 40 3 C Town of Cohasset Water Commission Abatement Form To: Collector of Taxes From: Water Commission Date Received Date Issued Account No. _�;3 /C FY _CommJ This is to certify that the Water Commissioners have abated the following charges: g �v r� Char es Assessed to: / D /{��-e- Water: Property Location: 7-0 U)� Original Charge:/ Approved by: Abated Charges: Abated Interest: Abated Demand Date: Total Abatement I U `� I 3 i I k� APP.➢�I�DID D ter.. V1 . TOWN OF�.U�l-IASSIJ'I' �-' yqf/� 19 sm RY WATER COMMISSION �- APPLICATION FOR ABATEMENT OF WATER RATES &s CHARD NAME:_-lb7GY S -D . S L( I [I q a c) ADDRESS:13()on a,,h 10?2e�-re 12r4. Tocm A-2-aj69 LOCATION OF WATER SERVICE(if diBbrent): t7n 11)h to h r-n Ca has-s �f TELEP'ffONE: PERIOD OF ABATEMENT REQUEST: 1-2--?013 -/-0 NUMBER OF CUBIC FEET BEING CHARGED: ABATEMENT"RFQUEST1 D IN CUBIC FEET. ^ /I 19 , &7 a REASONS FOR REQUESTING ABATEMENT: Please be specific,stating grounds for tlae belief that the water bill was excessive: Due to a premature freeze on November 27,2013 a pipe located on the first floor of the above mentioned property froze and subsequently burst.The tenant we had at that location,vacated the premises two months earlier,leaving the house vacant, With luckwe had someone interested In leasing the house and he stumbled across the broken pipe. He caller)the Cohasset Water Department(CWD)on that same day,they responded and shut the water off at the meter,to stop any further usage,until he could do repairs.The prospective lessor then contacted the CWD to have the water temporarily shut down while renovations were done on the building,preventing any further broken pipes during construction.The CWD,instructed him that the water couldn't be shut down at the gate without shutting down the entire run,which included several houses.He then asked for permission to freeze,cut and cap the water service where it enters the house.He was given permission and the house currently has no water service. The house has not had water service since November,27,2013 - TO THE COHASSET WATER COMMISSION: I HEREBY NIAKE.4 W1217-fEAr APPLICAT1OA1 FOR ABATEMENT OF]V, FvATER BILL AS I NOTED ABO TIT. THE ABOVE STATEMEArTSARF,CORRECT TO THE BF_.S" I KNOWLEDGE AND BELIEF. (Print Name) (Date) (Signature of applican (Title) THIS APPLICATION MUST BE SIGNED. SEPARATE APPLICATION/S SH LD BE j FILED FOR EACH SEPARATE WATER CONSUMER LOCATION&TIM ERIOD, I k OFFICE USE ONLY: ACCOUNT NUMBER: t BILL PAID IN FULL ON: I PARTIAL PAYMENT MADE ON: i RECEIVED BY: DATE: t j 45 i Date : 04/15/2014 Town of Cohasset from 11/16/2009 f 'ime : 10 : 42 WATER/SEWER READINGS HISTORY BD Account #: 1398 Book: 01 Folio: 1398 Seq: Updated 04/04/2014 by BD Street: 70 WHITEHEAD ROAD Ownerl name: SULLIVAN, TOM Owner2 name: oF9 PROPERTIES, LLC Payment plan? Mail Address : 844 ALTON ROAD SUITE #3 Do not lien? MIAMI BEACH, FL 33139 Telephone: Rate code: 1 Section: Meter size: 5/8 Units : 1 R/E Parcel ID: F4-31-025 Summer service: Disconnected? Meter Location: Fire service: Water off? Y Hazard: B/F date: Broken mtr? Contractor: Service Type: SF Deduct : Meter ser# : 0040977584 Bill code: B Has well? Meter mfg: Neptune Multiply. rdg by: 100 Discount? Install date: 03/25/1996 Number of digits : 6 Gun status : L Meter Type: E Meter ID number: Gun notes : Account Status : ARB/MXU number: Gun Rdg: 001400 Memo: CELLAR Billed Reading Water Sewer Water Sewer Service Date Date Reading Codes Usage Usage Bill Bill Bill CURRENT 04/04/14 140000 02/03/14 01/06/14 140000 B 3100 3100 401 . 62 301 . 60 1/01/13 10/01/13 136900 B 16700 16700 1, 791 . 54 1, 471 . 20 U8/01/13 07/02/13 120200 B 8800 8800 984 . 16 791 . 80 05/01/13 04/02/13 111400 B 5000 5000 595. 80 465 . 00 02/01/13 01/02/13 106400 B 4000 4000 493 . 60 379. 00 11/01/12 10/03/12 102400 B 4300 4300 561 . 65 404 . 80 08/01/12 07/05/12 98100 B 2700 2700 380 . 05 267 . 20 05/01/12 03/27/12 95400 B 2200 2200 323 . 30 224 . 20 02/01/12 12/28/11 93200 B 3300 3300 448 . 15 318 . 80 11/01/11 09/27/11 89900 B 6900 6900 856.75 628 . 40 08/01/11 06/28/11 83000 B 5400 5400 686.50 499. 40 05/02/11 03/30/11 77600 B 2000 2000 300 . 60 207 . 00 02/01/11 12/29/10 75600 B 200 198 . 36 11/15/10 09/30/10 75400 B 900 238 . 12 08/16/10 06/30/10 74500 B 3400 434 . 68 05/03/10 03/24/10 71100 B 2900 308 . 14 02/16/10 12/30/09 68200 B 2400 256 . 54 11/16/09 10/02/09 65800 B 2600 277 . 18 � 0 C Town of Cohasset Water Commission Abatement Form To: Collector of Taxes From: Water Commission Date Received --e—/Z�/— Date Issued Account No. 3� FY__/ Comm This is to certify that the Water Commissioners have abated the following charges: Charges Assessed to: Water: Property Location: (� 1����rCV( � Q�CtiyLQ Original Charger Approved by: Abated Charges: /00/; J Abated Interest: Abated Demand P Date: Total Abatement 614p FRF APPENDIX D TOWN OF COHASSET CO SEI all N Si WATER COMMISSION gY,• , ..,..�� APPLICATION FOR ABATEMENT OF WATER RATES & R6 NAME:`,J— qkc e.. ADDRESS: 4 LOCATION OF WATER SERVICE (if different): TELEPHONE: 75<1 PERIOD OF ABATEMENT REQUEST: _ //a bv— NUMBER OF CUBIC FEET BEING CHARGED: /Oy ABATEMENT REQUESTED IN CUBIC FEET: //,) REASONS FOR REQUESTING ABATEMENT: Please be specific, stating grounds for the belief that the water bill was excessive: 'PurrIvicel 9 J 1C h1i.j h!�le- L L, 2 C/ TO THE COHASSET WATER COMMISSION: I HEREBY MAKE A WRITTEN APPLICATION FOR ABATEMENT OF MY WATER BILL AS NOTED ABOVE. THE ABOVE STATEMENTS ARE CORRECT TO THE BEST OF MY KNOTTTLEDGE AND BELIEF. (Print Name) (Date) (Signature of applicant) (Title) THIS APPLICATION MUST BE SIGNED. SEPARATE APPLICATION/S SHOULD BE FILED FOR EACH SEPARATE WATER CONSUMER LOCATION & TIME PERIOD. OFFICE USE ONLY: ACCOUNT NUMBER: BILL PAID IN FULL ON: PARTIAL PAYMENT MADE ON: ( RECEIVED BY: DATE: 45 Date : 04/17/2014 Town of Cohasset from 11/01/2012 / ,ime : 8 :32 WATER/SEWER READINGS HISTORY BD l Account #: 1339 Book: 01 Folio: 1339 Seq: Updated 04/04/2014 by BD Street: 40 HOBART LANE Ownerl name: SCHWARTZ, JEFF & LEE Owner2 name: Payment plan? Mail Address : 218 JERUSALEM ROAD Do not lien? COHASSET, MA 02025 Telephone: 781-923-1988 Rate code: 3 Section: Meter size: 1 Units : 1 R/E Parcel ID: F3-29-046 Summer service: Disconnected? Meter Location: RADIO READ PIT Fire service: Water off? Hazard: B/F date: Broken mtr? Contractor: Service Type: SF Deduct : Meter ser#: 1175052039 Bill code: B Has well? Meter mfg: Neptune _._ Multiply rdg by: 1 Discount? Install date: 11/08/2013 Number of digits : 8 Gun status : Ey7799 Meter Type: E Meter ID number: Gun notes : Account Status : ARB/MXU number: 1834552766 Gun Rdg: 010863 Memo: MAP - 167 ATLANTIC AVE. Billed Reading Water Sewer Water Sewer Service Date Date Reading Codes Usage Usage Bill Bill Bill CURRENT 04/02/14 10800 10800 10800 02/03/14 01/02/14 BC 700 700 222 . 77 95 .20 New meter installed 11/08/2013 with 700 Cubic Feet used on old meter. il/01/13 10/01/13 52100 B 2700 2700 360 . 74 267 .20 08/01/13 07/01/13 49400 B 2800 2800 370 . 96 275 . 80 05/01/13 04/03/13 46600 B 2400 2400 330 . 08 241 . 40 02/01/13 01/02/13 44200 B 2200 2200 309 . 64 224 . 20 11/01/12 10/03/12 42000 B 2700 2700 380 . 05 267 .20 l wtbprebl 04/17/2014 Town of Cohasset WATER/SEWER PRE-BILLING REPORT Bill date: 05/01/2014 Period: 4 Page 58 Current Current Arrears Arrears Bill# Acct# Property address Property owner Water Sewer Water Sewer Interest B I L L I N G T 0 T A L S Amount Accounts ------------ -------- ------------ -------- Water Usage: 4, 032, 100 2, 385 Sewer Usage: 2, 483, 100 1, 479 Water rates : 261, 622. 12 2, 383 Summer Service: 0 . 00 35 Fire Service: Basic Service Charge: 497, 297 . 90 2, 566 Total Water: 758, 920 . 02 2, 571 Various Service Charge: 2, 850. 00 34 Fire/Private Hydrants : Total Water + Service: 761, 770 . 02 2, 571 NORTH Sewer: 61, 107 . 80 309 CENTRAL Sewer: 206, 459. 60 1, 251 Total Sewer: 267, 567 . 40 1, 560 NORTH Sewer Svc: 32, 500 . 00 253 CENTRAL Sewer Svc: 8, 500 . 00 68 Sewer Service Charge: 41, 000 . 00 321 Total Sewer + Service: 308, 567 .40 1, 560 Total Current Billing: 1, 070, 337 . 42 2, 774 Credits-Water: -8, 647 . 37 105 Credits-Sewer: -7, 427 . 85 49 Credits-Service: Credits-Sewer Service: Past Due-Water: 307, 971. 74 661 Past Due-Sewer: 116, 755. 99 218 Past Due-Service: 2, 313 . 65 5 Past Due-Sewer Service: 18, 801 . 14 54 Interest-Water: 33, 031 . 19 626 Interest-Sewer: 19, 438. 97 213 Interest-Service: 421 . 88 5 Interest-Sewer Service: 926. 88 54 (as of 06/02/2014) Demand/Fees : 115. 00 4 Grand Total: 1, 554, 038 . 64 2, 778 i No-Bills : 39 Total Accounts: 2, 997 wtbprebl ( 04/17/2014 Town of Cohasset WATER/SEWER PRE-BILLING REPORT Bill date: 05/01/2014 Period: 4 Page 59 ` n S E R V I C E B I L L I N G D E T A I L S Code Description X-Amount Y-Amount Z-Amount Bill Caption BF Backflow inspection & testing: 2,550.00 Backflow GH Town-owned Grinder Pump Fee /2: 250.00 Grinder Pump GP Town-owned Grinder Pump Fee: 40,750.00 Grinder Pump u P1 Unreadable meter penalty: 300.00 Unreadable Service Billing Totals: 2,850.00 41,000.00 0.00 43,850.0011 C Balance @ 4/14/14 376,387.60 AT&T 120.42 C Cast 2000 Direct Energy 2500 Nat'l Grid Electric 10000 Nat'l Grid Gas 1200 Verizon 2,300.00 VerizonWireless 645 Sluge Removal / New Bag 115000 W&C Contract Svcs 150366.5 Stephco 559 Eco Pest Control 172 Lycott 5850 Commerical Lawnmower&weed wacker 5000 Chemical/Lab 7,000.00 Gasoline 3,030.00 Office Supplies 300 Postage 200 Sludge Building 110,000.00 Meters 6227.13 Brendan & Billy Stipend 1,125.00 Ir ' �strial Pump 7,440.00 O...ce Expenses 1000 Greg Pyburn Leak Detection 2000 Grainger 400 Altert Scientific 450 Doug Ballum Tank Inspection 400 W&C Scada & Reimbursables 2,367.61 437652.66 -61,265.06 Left in Sludge Account 22,356.23 Treatment Plant Repairs 7,050.00 MIIA Reimbursement NEMO 29,281.27 Total for Sludge Building 58,687.50 Estimate of Overage for FY14 -2,577.56 Quarterly Billing FY14 vs FY13 Quarterly Billing FY2014 FY2013 4th Quarter 761,770.02 788,571.51 3rd Quarter 920,458.69 879,913.02 2nd Quarter 1,325,235.65 1,286,083.03 1st Quarter 999,707.50 1,188,667.05 Total 4,007,171.86 4,143,234.61 � �i1 O Srr10 = o O � o- E X ra u C _� LO � .O 4-0 4-0L 0 m •� •r- �' Q O- UL. � (A >► H W O u L. 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N d N N N N N M M M M 7 [Y V h T p d, � v� vi vi h en h vi vl vi vi en vi vi vl en en U O O O O O O O O O O O O O O O Cl O L Ul GJ e/1 M 9 Vl to Vl In Vl Vl h vl vl h h h Vl V'1 I i d' d' 7 IT i '7 i V Ve Vl In V1 Vn V1 V1 Vn v) V1 V1 in V1 ul v1 V1 V1 %D 'D b ID lo lo b �D lo ID IC b lo Ic O b J wtbprebl 04/17/2014 Town of Cohasset WATER/SEWER PRE-BILLING REPORT Bill date: 05/01/2014 Period: 4 Page 58 Current Current Arrears Arrears Bill# Acct# Property address Property owner Water Sewer Water Sewer Interest B I L L I N G T 0 T A L S Amount Accounts ------------ -------- ------------ -------- Water Usage: 4, 032, 100 2, 385 Sewer Usage: 2, 483, 100 1, 479 Water rates : 261, 622 . 12 2, 383 Summer Service : 0 . 00 35 Fire Service: Basic Service Charge: 497, 297 . 90 2, 566 Total Water: 758, 920 . 02 2, 571 Various Service Charge: 2, 850 . 00 34 Fire/Private Hydrants : Total Water + Service: 761, 770. 02 2, 571 NORTH Sewer: 61, 107 . 80 309 CENTRAL Sewer: 206, 459. 60 1, 251 Total Sewer: 267, 567 .40 1, 560 NORTH Sewer Svc: 32, 500 . 00 253 CENTRAL Sewer Svc: 8, 500 . 00 68 Sewer Service Charge: 41, 000. 00 321 I Total Sewer + Service: 308, 567 . 40 1, 560 Total Current Billing: 1, 070, 337 .42 2, 774 Credits-Water: -8, 647 . 37 105 Credits-Sewer: -7, 427 . 85 49 Credits-Service: Credits-Sewer Service: Past Due-Water: 307, 971 .74 661 Past Due-Sewer: 116, 755 . 99 218 Past Due-Service: 2, 313 . 65 5 Past Due-Sewer Service: 18, 801 . 14 54 Interest-Water: 33, 031 . 19 626 Interest-Sewer: 19, 438 . 97 213 Interest-Service: 421 . 88 5 Interest-Sewer Service: 926. 88 54 (as of 06/02/2014) Demand/Fees : 115 . 00 4 Grand Total: 1, 554, 038 . 64 2, 778 C No-Bills : =--=39-= Total Accounts : 2, 997 wtbprebl 04/17/2014 Town of Cohasset WATER/SEWER PRE-BILLING REPORT Bill date: 05/01/2014 Period: 9 Page 59 1 d II S E R V I C E B I L L I n G D E T A I L S N Code Description X-Amount Y-Amount Z-Amount Bill Caption BF Backflow inspection & testing: 2,550.00 Backflow GH Town-owned Grinder Pump Fee /2: 250.00 Grinder Pump p GP Town-owned Grinder Pump Fee: 40,750.00 Grinder Pump M P1 Unreadable meter penalty: 300.00 Unreadable Service Billing Totals: 2,850.00 41,000.00 0.00 43,850.0011 u n C Balance @ 4/14/14 376,387.60 AT&T 120.42 : Cast 2000 Direct Energy 2500 Nat'l Grid Electric 10000 Nat'l Grid Gas 1200 Verizon 2,300.00 VerizonWireless 645 Sluge Removal/ New Bag 115000 W&C Contract Svcs 150366.5 Stephco 559 Eco Pest Control 172 Lycott 5850 Commerical Lawnmower&weed wacker 5000 Chemical/Lab 7,000.00 Gasoline 3,030.00 Office Supplies 300 Postage 200 Sludge Building 110,000.00 Meters 6227.13 Brendan & Billy Stipend 1,125.00 I, ' gstrial Pump 7,440.00 L,oce Expenses 1000 Greg Pyburn Leak Detection 2000 Grainger 400 Altert Scientific 450 Doug Ballum Tank Inspection 400 W&C Scada & Reimbursables 2,367.61 437652.66 -61,265.06 Left in Sludge Account 22,356.23 Treatment Plant Repairs 7,050.00 MIIA Reimbursement NEMO 29,281.27 Total for Sludge Building 58,687.50 Estimate of Overage for FY14 -2,577.56 Quarterly Billing FY14 vs FY13 Quarterly Billing FY2014 FY2013 4th Quarter 761,770.02 788,571.51 3rd Quarter 920,458.69 879,913.02 2nd Quarter 1,325,235.65 1,286,083.03 1st Quarter 999,707.50 1,188,667.05 Total 4,007,171.86 4,143,234.61 Brenda Douglas From: Gallagher, Mary <MGal lag her@CohassetMA.org> Sent: Tuesday, April 15, 2014 3:08 PM To: Senior, Christopher; Brenda Douglas Subject: FW: Insurance Proceeds > $20K Forgot to cc From: Gallagher, Mary Sent:Tuesday, April 15, 2014 2:47 PM To: 'Peter DeCaprio' Subject: RE: Insurance Proceeds>$20K It needs to be appropriated at Town Meeting,you could do it at this Town Meeting and the monies can be appropriated to your FY14 budget, it would fall under the article for supplemental appropriations. From: Peter DeCaprio [mailto:pdecaprio@crowpointpartners.comj Sent:Tuesday,April 15, 2014 2:45 PM To: Gallagher, Mary Subject: RE: Insurance Proceeds>$20K Do we need to formally encumber them and ask that they be rolled into the 2014 budget? It would be to cover expenses incurred. Or if we don't does it automatically go into retained earnings? From: Gallagher, Mary [mailto:MGallagher@CohassetMA.org] Sent: Tuesday, April 15, 2014 2:42 PM To: Senior, Christopher; Brenda Douglas; Peter DeCaprio Subject: Insurance Proceeds > $20K A reminder that Water received an insurance recovery from MIIA in the amount of$29,281.27 for reimbursement of expenses due to NEMO. These funds have been reserved for appropriation and are therefore available for this upcoming ATM,they can be appropriated for any Water purpose. Please be advised that the Massachusetts Attorney General has determined that email is a public record unless the content of the email falls with one of the stated exemptions under the Massachusetts Public Reenrric T AxxTL Mary J.Gallagher Directorof Finance/TownAccountartit IM Town of Co haslet �d to be received only by persons entitled to receive the • - 41 Highlad Ave. ages may contain information that is confidential and «� [, or store this message unless you are an intended ti [ Cohasset,MA 02025 recipient. it you 1 781-383-4118 ase forward it to the sender and delete it completely from your compu Please be advised that the Massachusetts Attorney General has determined that email is a public record unless the content of the email falls with one of the stated exemptions under the Massachusetts Public Records Laws. IMPORTANT NOTICE: This e-mail message is intended to be received only by persons entitled to receive the confidential information it may contain. E-mail messages may contain information that is confidential and legally privileged. Please do not read, copy, forward, or store this message unless you are an intended recipient. If you have received this message in error, please forward it to the sender and delete it completely from your computer system. fflj, Z � 4=J 0Dcs;0 O \� Q E O- /x .V — � ,O � .� LM LA L N p O c E u L.La Om �, = oN u° Q 3 4 �} F- o_ 0 :3 p V C 76 4-1 > ,o M •� >o 00 z -C4-J oM ° _ a-' C CL V .� OFF a; L. N o C o o OOr- c Cl. o �. I� OIA 4A a W ' WI a O O. a Z E 8LU o p v o �c m 3 z 'v O a uo T Z O 0 o � � o u a -� 000) o CAr � ( � � o r __ n o W O 0? 00 < cn (' p' < � O ^ lr v � !■■� (D mmle O rr N � CA r-r 3 0 �D cn O cn 3 C -0 � cn D _ � � o3 !�► ^- � � � x � � -0 o �< O o�scov£R =r o xi Coh"Set Water o , _` D E P A R T M E N T Commissioners Leonora C. Jenkins ,o 0rIA55[1e CammkY Since 1950 Daniel M. Varney —,= Rolf N. Gjesteby Minutes of the Cohasset Board of Water Commissioners 339 King Street— Water Treatment Plant May 22, 2014 @ 6:00 pm Members Present: Leonora Jenkins, Clerk Daniel Varney Rolf Gjesteby Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom, Chris Senior, Brian Joyce Motion made by Lee seconded by Dan to call the meeting to order at 6:03 pm all in favor Reorganization of the Water Commission Rolf nominated Lee for Chairman of the board this was 2nd by Dan. Lee Nominated Dan as Vice Chairman of the board this was 2nd by Rolf. Lee nominated Rolf for Clerk this was 2°d by Dan. Brenda will type up and get to the Clerk's Office. Lee made a motion to approve the meeting notes for the April 17, 2014 meeting, all agreed. Abatements & Water Deferral Requests There were 2 applications for deferral submitted to the board, Donna Grafton of 26 Hammond Avenue and Jeanne S. Weber of 100 Pond Street Unit 58. All three commissioners agreed to approve. Copies of the approval are attached. The following were the abatements submitted to the board: David Weltman 108 Jerusalem Road—The board approved abatement in the amount of $347.48. Jeff& Lee Schwartz 40 Hobart Lane—The board approved abatement in the amount of $1001.58. Brenda then provided 3 abatement requests which she had put together on behalf of the School Department. She explained that the outstanding amounts on each account are prior to 2005. The monies were carried over from a previous billing system and there was no way to tell exactly which fiscal year and quarter that they were from. Chris 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Senior suggested that the board approve since it went back so tar. The board approved the following abatements: Osgood School—Total abatement including interest and demand $22,803.46 Deer Hill School—Total abatement including interest $63,496.79 Cohasset High School—Total abatement including interest and demand $68,632.22 Brenda then pointed out that for the most part the water bills have been paid and are current with the School Department. The only outstanding bill from a previous fiscal year is for the High School backfield. Chris Senior suggested that notification be sent to the school so that they can get it paid. He also suggested that I reach out to Dave DeGennaro and let him know. Lee then brought up the fact that the town this fiscal year and last did not pay the full $300,000 for fire hydrants. Brenda said she would send a bill for each fiscal year to the Finance Director, Mary Gallagher. All warrants presented were approved, copies are enclosed. Toll Bros. "Estates at Cohasset" Easement Brenda forwarded an e-mail to the board from Scott Miccile of Toll Bros. Inc. He was wondering if the board wanted them to provide an easement for the property. Brenda stated she spoke with Glenn Pratt and he spoke to town counsel who thought it might be a good idea. There was then a discussion if we did work in other developments such as Avalon. Carl stated that we did not fix mains up in Avalon but we did flush. The same goes for 100 Pond Street and Wheelwright Farm. Lee then asked Chris Senior if the town plowed in Avalon and he stated that they did not but he did not know if they plowed at 100 Pond or Wheelwright. Lee stated that town counsel probably contacted and Chris would look into it since all easements have to voted at Town Meeting. Financial Review The board was presented with the expenditure report from the Finance Director. Lee noted that we were going to be very close with Revenues for the year. She also indicated that the quarterly billings were down approximately $150,000 from last year. Some of this can be explained due to the wetter weather, the reduction in rates to $5.11 for customers and the new reduced municipal rate of$1.2y. The water bills are not due until June 2°d so this issue will have to be revisited at the next meeting where we will have the latest update from the Town Accountant . Brenda stated that there should be 2 more checks from Linden Ponds so that should be $36,000+. Lee and Rolf spoke about possibly coming up with a new rate structure for the buildings with multiple tenants but only one meter. This would be on the Capital Recovery Charge. This was tabled for a future meeting. Lee stated that the board needed to come up with some sort of rate plan to meet the needs of the Water Department. Brenda presented the board with a list of the top 68 accounts with outstanding water bills. Lee wanted to put the top names in the paper or post them somewhere. Dan did not think putting names in the paper would help. Lee also suggested that maybe an interview with the paper might be off assistance getting peopleto pay. Chris suggested sending a letter first before putting anything in the paper. Lee also presented the board members with the shut off policy. She explained it was too late in the year to implement since it takes approximately 6 weeks to get letters out. Dan 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org wanted to know if we called anyone that owed. Brenda stated that they did not. Lee suggested waiting until the next meeting when they get the updated numbers from Mary Gallagher and then put something in the paper. W&C MOR & Sludge Update The board asked Carl how they made out with the water main break on Ripley Road. Carl presented the valve from Ripley Road. He stated that it looked like the wrong bolts were used so over time they just let go. Chris wanted to know when it was installed and Carl stated back in 1998. High lift pump was sent out to Industrial pump Services. They diagnosed that there was a bad motor bearing. The pump was reinstalled on April 30th. On April 27th high lift pump #2 would not run except when started locally. It was determined to be an electrical problem and fixed by Hi-Voltage. Chris asked when the last time the pumps were worked on. Carl stated that they were rebuilt in 2007. Chris stated that the Verizon contracts for Bear Hill tank should be in tomorrow. This will be executed and signed then they have to start paying rent right away. It is not expected to be running for at least 2 months. Carl reported that unidirectional flushing had begun on April 22°d. Flushing has stopped due to the death of Brendan's wife. Rolf asked about the people leaving Aquarion. Carl reported that it will be 2-5 years before the sale would go through. Lee wanted to know when the next interconnect meeting is and Carl stated he would have to get back to the board on the date. Lee explained to Rolf what an interconnect meeting was all about, ie, meeting with Aquarion and Linden Ponds on a quarterly basis to review water exchanged between the systems and discussing any issues that might have come up. Lee asked about the roof. Dan stated he had two guys lined up but the dates were snowing and icing. Dan will get some quotes before the next meeting. Carl reported that the for the Sludge removal this year he had contracted a different vendor. This difference is cost is $75K vs 83K. Carl then explained to Rolf about sludge removal. Lee then supplied the board members with an e-mail from Karen Quigley (see e-mail). The e-mail questions the use of chemical fertilizers and pesticides. Lee stated we have periodically inserted informational letters in the bills and have put articles in the local papers. Lee spoke to Andy with Tree & Park Department and he said they don't use pesticides on the fields and the redone Beechwood one is all organic. Lee responded to Chris and Diane Kennedy (attached is e-mail). While discussing pollution to our water resources, Lee also indicated that there was the front Page article in the April 18 Mariner about the neighborhood dumping yard waste on the well fields property on Cushing Road. Lee then brought up thequestion of having student's do some testing in the area. One student requested to do a project in the water supply area but was discouraged by her 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org teacher due to a lack of baseline test results. Brenda found the limnology report that was done in the last decade and Carl was asked to be the lead to contact the school through Jack Buckley to see if we could get any students involved in the testing from either the sites in the previous report. Carl then brought up the Planning board meeting next week. On the agenda is 8 James Lane and Manor Way. Manor way is proposing 5 homes. Carl made his comments to the planning board that no water mains are marked on the plans and he could not comment without seeing those. Rolf stated he would be available to attend the meeting. Lee wanted to make sure that Rolf made sure if they talked blasting that he made sure that it was not allowed. Brian Joyce then showed up and talked about the signs for Ellms Meadow. Lee stated that we have no money to pay for signs and as discussed would have to wait for the billing to be July 1 sc Brian then stated that he is going to use the $7500 that the DPW has for raingardens to map out how to fix them. Lee wanted to see if the water could be tested at the same time as a student project. Brian said that he would look into it. Lee then told Brian Joyce that Norfolk Ram has been sold to Fay, Spofford and Thomdike and that as part of the deal, Mark Bartlett will be working for them. Brian then reported that Toby who was the Project Manager for the AT&T Bear Hill tank project would have someone to clean Bear Hill area Friday, Tuesday or Wednesday. There was a complaint from Mrs. Becker at 132 Pleasant Street. I told him I would contact Mrs. Becker. Lee wanted to look into a vacuum dredger in front of the intake. Carl stated the best time to do something like that would be in the fall when water is lower and consumption is down. Carl told lee that it was not cheap to do so. Lee made motion to adjourn at 8:04 pm. Respectfully submitted Brenda Douglas, Recording Secretary Rolf Gjesteby, Clerk Dat 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org 4r¢��6+r r � - Cohasset Water D E P A R T M E N T Commissioners toH�ss=f - 1950 S So*yff tie Ca�nr mn tY ince Leonora C.Jenkins oit, �a Daniel M. Varney Rolf N. Gjesteby DRAFT Minutes of the Cohasset Board of Water Commissioners 339 King Street— Water Treatment Plant May 22, 2014 @ 6:00 pm Members Present: Leonora Jenkins, Clerk Daniel Varney Rolf Gjesteby Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom, Chris Senior, Brian Joyce Motion made by Lee seconded by Dan to call the meeting to order at 6:03 pm all in favor Reorganization of the Water Commission Rolf nominated Lee for Chairman of the board this was 2"d by Dan. Lee Nominated Dan as Vice Chairman of the board this was 2"d by Rolf. Lee nominated Rolf for Clerk this was 2"d by Dan. Brenda will type up and get to the Clerk's Office. Lee made a motion to approve the meeting notes for the April 17, 2014 meeting, all agreed. Abatements & Water Deferral Requests There were 2 applications for deferral submitted to the board, Donna Grafton of 26 Hammond Avenue and Jeanne S. Weber of 100 Pond Street Unit 58. All three commissioners agreed to approve. Copies of the approval are attached. The following were the abatements submitted to the board: David Weltman 108 Jerusalem Road—The board approved abatement in the amount of $347.48. Jee & Lee Schwartz 40 Hobart Lane—The board approved abatement in the amount of $1001.58. Brenda then provided 3 abatement requests which she had put together on behalf of the School Department. She explained that the outstanding amounts on each account are prior to 2005. The monies were carried over from a previous billing system and there 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org was no way to tell exactly which fiscal year and quarter that they were from. Chris Senior suggested that the board approve since it went back so far. The board approved the following abatements: Osgood School—Total abatement including interest and demand $22,803.46 Deer Hill School—Total abatement including interest$63,496.79 Cohasset High School—Total abatement including interest and demand $68,632.22 Brenda then pointed out that for the most part the water bills have been paid and are current with the School Department. The only outstanding bill from a previous fiscal year is for the High School backfield. Chris Senior suggested that notification be sent to the school so that they can get it paid. He also suggested that I reach out to Dave DeGennaro and let him know. Lee then brought up the fact that the town this fiscal year and last did not pay the full $300,000 for fire hydrants. Brenda said she would send a bill for each fiscal year to the Finance Director, Mary Gallagher. All warrants presented were approved, copies are enclosed. Toll Bros. "Estates at Cohasset" Easement Brenda forwarded an e-mail to the board from Scott Miccile of Toll Bros. Inc. He was wondering if the board wanted them to provide an easement for the property. Brenda stated she spoke with Glenn Pratt and he spoke to town counsel who thought it might be a good idea. There was then a discussion if we did work in other developments such as Avalon. Carl stated that we did not fix mains up in Avalon but we did flush. The same goes for 100 Pond Street and Wheelwright Farm. Lee then asked Chris Senior if the town plowed in Avalon and he stated that they did not but he did not know if they plowed at 100 Pond or Wheelwright. Lee stated that she would contact town counsel. Financial Review The board was presented with the expenditure report from the Finance Director. Lee stated that we were going to be very close with Revenues for the year. She stated that they needed to come up with approximately$100,000. The water bills are not due until June 2nd so more revenues were expected. She stated at the next meeting she will get an update. Brenda stated that there should be 2 more checks from Linden Ponds so that should be $36,000+. Lee and Rolf spoke about possibly coming up with a new rate structure for the buildings with multiple tenants but only one meter. This would be on the Capital Recovery Charge. This was tabled for a future meeting. Lee stated that the board needed to come up with some sort of rate increase to meet the needs of the Water Department. Brenda presented the board with a list of the top 68 accounts with outstanding water bills. Lee wanted to put the top names in the paper or post them somewhere. Dan did not think putting names in the paper would help. Lee also suggested that maybe an interview with the paper might be off assistance getting peopleto pay. Chris suggested sending a letter first before putting anything in the paper. Lee also presented the board members with the shut off policy. She explained it was too late in the year to implement since it takes approximately 6 weeks to get letters out. Dan wanted to know if we called anyone that owed. Brenda stated that they did not. Lee suggested 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org waiting until the next meeting when they get the updated numbers from Mary Gallagher and then put something in the paper. W&C MOR& Sludge Update The board asked Carl how they made out with the water main break on Ripley Road. Carl presented the valve from Ripley Road. He stated that it looked like the wrong bolts were used so over time they just let go. Chris wanted to know when it was installed and Carl stated back in 1998. High lift pump was sent out to Industrial pump Services. They diagnosed that there was a bad motor bearing. The pump was reinstalled on April 301h. On April 271h high lift pump#2 would not run except when started locally. It was determined to be an electrical problem and fixed by Hi-Voltage. Chris asked when the last time the pumps were working on. Carl stated that they were rebuilt in 2007. Chris stated that the Verizon contracts for Bear Hill tank should be in tomorrow. This will be executed and signed then they have to start paying rent right away. It is not expected to be running for at least 2 months. Carl reported that unidirectional flushing had begun on April 22nd. Flushing has stopped due to the death of Brendan's wife. Rolf asked about the people leaving Aquarion. Carl reported that it will be 2-5 years before the sale would go through. Lee wanted to know when the next interconnect meeting is and Carl stated he would have to get back to the board on the date. Lee explained to Rolf what an interconnect meeting was all about. Lee asked about the roof. Dan stated he had two guys lined up but the dates were snowing and icing. Dan will get some quotes before the next meeting. Carl reported that the for the Sludge removal this year he had contracted a different vendor. This difference is cost is $75K vs 83K. Carl then explained to Rolf about sludge removal. Lee then supplied the board members with an e-mail from Karen Quigley see e-mail. The e-mail questions the use of chemical fertilizers and pesticides. Lee stated we have written letters and stuck them in the bills. We have put in articles in the papers. Lee spoke to Andy with Tree & Park Department and he said they don't use on the fields and the Beechwood one is all organic. Lee responded to Chris and Diane Kennedy (attached is e-mail). Lee also stated that there was the write up in the mariner just before the election about the well fields. Lee then brought up the limnology report for the senior's and get the kids involved in the testing. Lee wanted to know if there was a science teacher at the school who might be interested in getting their kids involved in the testing. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Carl then brought up the Planning board meeting next week. On the agenda is 8 James Lane and Manor Way. Manor way is proposing 5 homes. Carl made his comments to the planning board that no water mains are marked on the plans and he could not comment without seeing those. Rolf stated he would be available to attend the meeting. Lee wanted to make sure that Rolf made sure if they talked blasting that he made sure that it was not allowed. Brian Joyce then showed up and talked about the signs for Ellms Meadow. Lee stated that we have no money to pay for signs so it will probably have to wait till July I". Brian then stated that he is going to use the $7500 that the DPW has for raingardens to map out how to fix them. Lee wanted to see if the water could be tested at the same time. Brian said that he would look into it. Lee then told Brian Joyce that Norfolk Ram has been sold to some other company. Brian then reported that Toby who was the Project Manager for the AT&T Bear Hill tank project would have someone to clean Bear Hill area Friday, Tuesday or Wednesday. There was a complaint from Mrs. Becker at 132 Pleasant Street. I told him I would contact Mrs. Becker. Lee wanted to look into a vacuum dredger in front of the intake. Carl stated the best time to do something like that would be in the fall when water is lower and consumption is down. Carl told lee that it was not cheap to do so. Lee made motion to adjourn at 8:04 pm. Meeting convened at 8:03 pm Respectfully submitted Brenda Douglas, Recording Secretary Rolf Gjesteby, Clerk Date 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org SIGN IN SHEET May 22, 2014 NAME ADDRESS Cohasset Water a :..�;,.:.. " D E P A R T M E N T Commissioners Leonora C.Jenkins �O OMAss[T O the CoxwaiW Since 1950 Daniel M. Varney RolfN. Gjesteby To: All Department, Boards, Committees and Commissions From: Brenda Douglas, Office Manager Date: May 27, 2011 Subject: Reorganization of the Board of Water Commissioners Please be advised that at the scheduled meeting held on Thursday, May 22, 2014 the Board voted to reorganize as follows: Leonora Jenkins - Chairman Daniel Varney - Vice-Chairman Rolf Gjesteby—Clerk 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org COMMONWEALTH OF MASSACHUSETTS Town of Cohasset - f�te e e 2rcel FISCAL YEAR APPLICATION FOR DEFERRAL OF ATER USE CHARGES General Law Chapter 40, Section 42J This application must be filed with the Water Department on or before March 31S`. Please be advised that you will continue to receive quarterly water bills after the application is approved. In subsequent years, you will be required to provide the proof of property tax deferral to the Water Commissioners before water use charges are deferred. PLEASE, PRIN T On—1 YPE Name of Applicant / i k o Legal Residence on July 1't,. Mailing Address .. t --- Telephone No.(iT � ) ? -Mail�i { 4 .j c/✓ Have you received a property tax deferral from Cohasset Assessors Office? e'I-- No yes, please provide a copy of the certificate from the Board of Assessors. Amount of usage charges you are seeking to defer this year$ or 11� Signature of Applicant: WATER DEPARTMENT USE ONLY GRANTED DENIED AMOUNT OF USAGE DEFERRAL INTEREST j;Y 3 3 S. TOTAL WATER CHARGES DEFERRED �. � WATER COMMISSION ,l Date: COMMONWEALTH OF MASSACHUSETTS cmb Town of Cohasset WINA Water Dept U e Oiyly Is Date Rec'd - FEB OQ� / Map/Parcel BY' FISCAL YEAR 110 IT _ APPLICATION FOR DEFERRAL OF WATER USE CHARGES �/c General Law Chapter 40, Section 42J This application must be filed with the Water Department on or before March 31S`. Please be advised that you will continue to receive quarterly water bills after the application is approved. In subsequent years, you will be required to provide the proof of property tax deferral to the Water Commissioners before water use charges are deferred. PLEASE PFjNT OR TYPE Name of Applicant Legal Residence on July 1" , ; / ,� Asse i Mailing Address -5N A N E Telephone No.( -] ` ) 923 14 J -YE-Mail Have you rece'ved a property tax deferral from Cohasset Assessors Office? Yes No If yes, please provide a copy of the certificate from the Board of Assessors. Amount of usage charges you are seeking to defer this year $ or 11 Signature of Applicant: C WATER DEPARTMENT USE ONLY GRANTED DENIED Fyn �_M Fy /yJ AMOUNT OF USA EFERRAL Co(Yorn')L 3 INTEREST d I TOTAL WATER CHARGES DEFERRED , 7 3 , 0 WATER COMMISSI N 0 Date: S '2ZLl Town of Cohasset Water Commission Abatement Form To: Collector of Taxes Date Received From: Water Commission Date Issued i Account No. 62/0 FYI_Comm. This is to certify that the Water Commissioners have abated the following charges: Charges Assessed to: 1 rry Water: 07 j 07 `1 �rU��J m Original Chan-ye Property Location: I v Abated Charges 3 Approved by: cl� Abated Interest v 1-,17 Abated Demand Total Abatement Town of Cohasset Water Commission Abatement Form To: Collector of Taxes From: Water Commission Date Received Date Issued ' Zz Account No. FY Comm This is to certify that the Water Commissioners have abated the following charges: Charges Assessed to: 9�ZSc Water: 1- J co Property Location: � l`T�(./I .� t�CC�� Original Charge: ^ 62 Approved by: Abated Charges: /00/ l Abated Interest: a Abated Demand l Date: Total Abatement / ol, Town of Cohasset Water Commission.Abatement Form To: Collector of Taxes Date Received S / From: Water Commission Date Issued Account No. c)5�/( FY—O.,,V Comm. _ This is to certify that the Water Commissioners have abated the following charges: �SGc�c_� Charges Assessed to: � � Ci�C.J� Water: Property Location: � S12iel � ree Original Charize � G/ Approved by: F Abated Charg `�es �i zp Abated Interest r— 7 (), �O Abated Demand �Doy Total Abatement Town of Cohasset Water Commission Abatement Form To: Collector of Taxes Date Received From: Water Commission Date Issued �- D 7,1 Account No. Z2,-71 FY_O 7—Comm. _ This is to certify that the Water Commissioners have abated the following charges: Charges Assessed to:_�'e C � � 1 �-, C_YJ00I Water: Property Location: � x 0 �l�� `I (�e� Original Charge �W �73 Approved by: ` Abated Charges "7�)) 3J, �J Abated Interest Abated Demand Total Abatement r Town of Cohasset Water Commission Abatement Form To: Collector of Taxes Date Received 2 / From: Water Commission Date Issued r�2//V G1_ Account No. 3,)- y FY-�)3 Comm. _ This is to certify that the Water Commissioners have abated the following charges: l ,, � Charges Assessed to J `! ILJCJ/ Water: Property Location: 7, D + J Original Charge � 7 7� G Approved by: — Abated Charges 7 Abated Interest Z�J — _ Abated Demand Total Abatement t One Copy to Accountant One Copy to Collector TOWN OF COHASSET WATERISEWER MONTHLY ABATEMENT REPORT FOR THE MONTH OF 201'LLAbatements through the 29th of each month. Category Total Monthly Abatements ? WATER: Meters 0— Interest Demands Monthly Total SEWER- Use Charges Monthly Total/3 / GRAND TOTAL0 / C Date Prepared Prepared by: Note: If any water or sewer accounts are adjusted for any reason you must notify our office. If the charges are reduced then an abatement form must be sued by the Water Commissioners. If there is an additional charge then it must be committed to e Collector. �1 Approved by the Water Commissioners Date : 05/22/2014 Town of Cohasset from 04/29/2008 � Time : 16: 12 WATER/SEWER READINGS HISTORY BD Account #: 3407 Book: 03 Folio: 3407 Seq: Updated 05/14/2014 by BD Street: 143 POND STREET Ownerl name: COHASSET HIGH SCHOOL 0wner2 name: BACK FIELD Payment plan? Mail Address : BUSINESS DEPARTMENT Do not lien? Y 143 POND STREET COHASSET, MA 02025 Telephone: Rate code: M1 Section : Meter size: 5/8 Units : 1 R/E Parcel ID: E7-41-001 Summer service: S Summer Disconnected? Meter Location: Fire service: Water off? Hazard: B/F date: Broken mtr? Contractor: Service Type: MB Deduct : Meter ser#: 0060437495 Bill code: W Has well? Meter mfg: Neptune Multiply rdg by: 100 Discount? Install date: 07/15/2007 Number of digits : 6 Gun status : 7799 Meter Type: E Meter ID number: Gun notes : Account Status : ARB/MXU number: Gun Rdg: 0063.36 Memo: Alumni Field Billed Reading Water Sewer Water Sewer Service Date Date Reading Codes Usage Usage Bill Bill Bill CURRENT 05/01/14 04/08/14 633600 BS 187 . 00 f 2/03/14 01/15/14 633600 BS 187 . 00 _1/01/13 10/07/13 633600 BS 61500 968 . 05 08/01/13 07/09/13 572100 BS 187 . 00 05/01/13 04/09/13 572100 BS 187 . 00 02/01/13 01/09/13 572100 BS 187 . 00 11/01/12 10/09/12 572100 BS 15000 1, 776.10 o�� 08/01/12 07/11/12 557100 BS 100 192 . 68 05/01/12 04/04/12 557000 BS 187 . 00 02/01/12 01/05/12 557000 BS 187 . 00 C'We 11/01/11 10/05/11 557000 BS 35100 4, 057 . 45 0We, 0� 08/01/11 07/06/11 521900 BS 900 238 . 12 05/02/11 04/06/11 521000 BS 187 . 00 02/01/11 01/06/11 521000 BS 187 . 00 11/15/10 10/08/10 521000 BS 38000 4, 386. 60 08/16/10 07/16/10 483000 BS 34000 3, 592 . 60 05/03/10 04/07/10 449000 BS 112 . 06 02/16/10 01/08/10 449000 BS 112 . 06 11/16/09 10/07/09 449000 BS 35000 3, 620 . 86 08/14/09 07/09/09 414000 BS 15000 1, 556. 86 05/15/09 04/01/09 399000 BS 52 . 85 02/13/09 12/30/08 399000 BS 52 . 85 11/14/08 09/30/08 399000 BS 69000 7, 070.45 08/15/08 07/01/08 330000 BS 83000 8, 515.25 04/29/08 03/31/08 247000 BS 52 . 85 C � J& 36 , r7 71 \\6-nCC � 1 \ X,�eI--p- � .� 9 �81- y Reading Dates Readings Usage Account 4/2014 Previous Present Previous Present Cubic Feet Gallons Charges Nurrber WATER 01/lS12014 04/08/2014 633,600 633,600 3407 Capital Recovery Charge $187.00 Parcel : E7-41-001 Book# 03 Rate: M1 COHASSET HIGH SCHOOL BACK FIELD Issue date BUSINESS DEPARTMENT OS/01/2014 143 POND STREET COHASSET, MA 02025 Arrears $4 655 53 Location: 143 POND STREET as of OS/22/2014 Interest $488 14 17ue date Notice: The 2013 Consumer Confidence Report (Water Quality Report) Tatat?due..: �5,830 67 ' 0610212014 will be available online 7/1/14 a) cohassetwater.org WATER RATE TABLE SEWER RATE TABLE PRIOR WATER CONSUMPTION CUBIC FEET Rate per 100 per 100 c/f Date Read Cubic Ft. Gallons Charges FROM THRU CUBIC FEET 01/15/2014 187.00 1 99999999 $1.27 10/07/2013 61,500 460,020 968.05 10000000 0 $0.00 07/09/2013 187.00 Capital Recovery $187.00 I Quarterly Charge is a flat $ 04/09/2013 187.00 water rates adopted at the December 12,2012 Special Town Meeting The Town of Cohasset offers billpayers a convenient method to pay WATER bills online using your accountnumber. Please go to the Town's website at www.cohassetmass.or , and follow the prompts for online bill payments to be linked to UniBank's secure sl e. You can also visit www.cohassetwater.or for an explanation of your bill, or for information about the Water Departmen . Any questions regarding interest or arrears contact the Collector's Office at (781) 383-4102. For additional questions on your bill contact the Water Department at (781) 383-0057. IMPORTANT REMINDER:ALL WATER CHARGES ARE DUE 30 DAYS FROM THE DATE ISSUED. IF NOT PAID,BALANCE WILL BE SUBJECT TO A 14%INTEREST CHARGE ON THE TOTAL AMOUNT DUE. WATER BILLS NOT PAID AFTER 90 DAYS SHALL BE SUBJECT TO SHUT OFF. FULL PAYMENT OF YOUR WATER BILL IS REQUIRED WITHIN 30 DAYS OF ORIGINAL BILLING DATE IN ORDER TO FILE FOR AN ABATEMENT REQUEST. FAILURE TO PAY WATER CHARGES IN FULL WILL RESULT IN A LIEN PLACED AGAINST YOUR REAL ESTATE PROPERTY TAX BILL IN ACCORDANCE WITH MASS.GENERAL LAWS CHAPTER 40,SECTION 42A THROUGH 42F,WITH A LIEN CHARGE OF$50.00. IMPORTANT. Outstanding charges must be paid by December 8th to avoid the lien, and$50 penalty. ------------------------------------------------------------------------------------------------------------------------------------ > PLEASE RETURN THIS STUB WITH YOUR PAYMENT < TOWN OF COHASSET WATER BILL Please remit to: Town of Cohasset Total Water $187.00 Account Town Collector Nurrbe r 41 Highland Avenue 3407 Cohasset, MA 0202S Location: 143 POND STREET Parcel: E7-41-001 Book# 03 Arrears-WTR $4,6S5.S3 Issue date COHASSET HIGH SCHOOL 05/01/2014 BACK FIELD BUSINESS DEPARTMENT Interest $988.14 as of 05/22/2014 143 POND STREET COHASSET, MA 02025 clue date T�#af iiue $5<8�0 b7 06102/20aG» To pay online, go to www.cohassetmass.org .M-� ti in OO N H 00 vi 00 00 .w O O l- v n 00 N O O O O .� N e e+ b O O n n b N N O 7 V R O O O O n n a \p 'ry W M M O M O O N N 09 N �p M M N N vl 7 M M ^ H M M O ell . N O N : 7 r r N p� a+ M M d' ^ �O b M ti r l- N O 00 w pOp 00 00 00 N N eh V c1 M O\ O� r �O .-. 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U c tB co m -- - _ Q) Q O cV c) 0 0 0 0 0 0 0 c) 0 N -0 O r-I N O O a) 0 0 0 r-I O O 00 =3 O 00 00 O O M O O O l0 O O N m Ln N r-I O O r-I Ln O O ct O O v-1 r i O) %:: O O M N M O t� O O e-1 rNi N tn• O� r-i Ln V)- 00 in to th t/� M-I <D t/} tn• th tn• tJ} t� O Ln 0) l0 Ln l0 l0 O r-I l0 O -:t 00 -0 n t\ l0 r-I 00 n O O n l0 O Ln 00 N 00 4 N Ln r-, Ln (.0O CO 0 -It O I- M N l0 O Ln l0 ri O th 00 l0 Ln 00 N C: M r-I M N% n O 00 M l0 M l0 P% IZ M l0 O) M N r-I 00 Ln r-I 0) Ln X O O Ln r-I r-I l0 to -;t t/h to r- G) (3) r-I N -(n ri to r- th th M O t� H O O Ln d' O 00 M N O r-I d n -0 _0 r-I Ln � m O r-I r-I qt O r-I l0 :* =3 O N N N N M M M M d' 9* Ct Ln m U Ln Ln Ln Ln Ln Ln Lf) Ln Ln Ln Ln Ln 4A L N ca O m v Q N c c a) c 0 Q •y U ��+ N U LU .E a) b0 aN-' 0 O W L U U ++ >, > _I a1 O L L O \ Ln U L f0 3 � � V, � vu _ E � � _ ° J a) O a� a) m ._ .0 a) N w Z) Ln L u v) Lu U U U 0 (D U Q Brenda Douglas From: Scott Miccile <smiccile@tollbrothersinc.com> Sent: Friday, April 18, 2014 12:45 PM To: Brenda Douglas Subject: water main maintenance Hi Brenda, Per our phone conversation today, I am looking for confirmation of the following: 1. Confirmation that the water system within the Estates at Cohasset (private roads) is owned, operated and maintained by the Cohasset Water Department. 2. As part of owning system, Cohasset Water Department will flush hydrants and repair leaks in the main; 3. Do we need to provide CWD with easements over the private roads to allow for maintenance? I would think that the CWD does not want a Homeowner's Association operating/maintaining/repairing the water system. Thanks, Scott P. Micciie, P,E, Land Development Manager Toll Brothers, Inc., New England Division 134 Flanders Road, Suite 275 Westborough, MA 01581 Ph 508.616.8113 direct Ph 508.366.1440 main Ph 508.320.5174 mobile Fax 508.366.7778 smiccile(a)tollbrothersinc.com A,Ak WOODARD Monthly &CURRAN Operating REPORT aw Massachusetts - .5 •. JJ • '1 1 11 � rr - Department April 2014 ). COYIASSET May Water woodardcurran . com COMMITMENT & INTEGRITY DRIVE RESULTS ,4 A... qqk WOODARD &CURRAN TABLE OF CONTENTS SECTION PAGE N0. ExecutiveSummary.....................................................................................................................................ES-1 1 OPERATIONS..........................................................................................................................................1-1 1.1 Events Impacting Operations...............................................................................................................1-1 1.2 Permit Compliance...............................................................................................................................1-1 1.3 Flows................................................................................................. .......... ..........................................1-1 1.4 Chemical Usage and Compliance Monitoring.....................................................................................1-2 1.5 Sludge Generation................................................................................................................................1.3 ................. ........................................ 1.6 Water Quality.............................................................................. 1-3 1.7 Emergency&Service Calls.......................................... ..... ...... ......... ..... ....... ........... ......... ............... .....1-4 1.8 Power Outages............................................................ ...... ....... ............. ................................... ............1-4 1.9 Staff Callouts.........................................................................................................................................1-4 1.10 Plant Downtime.................................................. ........................... ........ ...... .... ............. .................. ...... .1-4 1.11 Maintenance..........................................................................................................................................1-4 1.12 Repairs..................................... ............. ......... .............. ....... .... ............. .............. ................... ................1-4 1.13 Housekeeping....................................................... ......................... ................................ .......................1-5 2 PROJECT MANAGEMENT AND ADMINISTRATION..........................................................................2-1 2.1 System Improvements..........................................................................................................................2-1 2.2 Staffing&Training................................................................................................................................2-2 2.3 Corporate Support................................................................................................................................2-2 3 OTHER......................................................................................................................................................3-1 3.1 Route 3A Booster station&linden pond.............................................................................................3-1 WOODARD &CURRAN EXECUTIVE SUMMARY The Treatment Plant ran relatively smoothly throughout the month with a few exceptions. On April 101h Plant operators notice a vibration on high lift pump #1. Industrial Pump Services was called upon to troubleshoot the problem. The diagnosis was a bad motor bearing. The 150HP pump motor was removed and sent out to have the bearings replaced and was reinstalled on April 30`h. On April 271h high lift pump #2 would not run except when started locally. High Voltage Electric was called to diagnose the problem that turned out to be a loose connection at the motor starter.Filter run times were normal for the month and iron and manganese levels relatively low. Organics removal remained consistent with overall plant performance at 65%. Quarterly meter reading commenced on April 1" and was completed on April 181h. The billing commitment was prepared on May 1"and bills mailed the same day. The replacement part for the Bear Hill Tank telemetry came in and was installed. Telemetry to both tanks is now 100%operational. Air temperatures for the month of April were once again below normal as they have been all winter. Precipitation for the month was close to normal. The quarterly meeting with Linden Ponds and Aquarion Water Co. was held on April 8`h at Aquarion's offices in Hingham. All is status quo except that several key Aquarion employees have submitted their resignation. Unidirectional flushing of the distribution system commenced on April 22nd and continued through the remainder of the month. The benefit of unidirectional flushing quickly became evident by the volume of residue being expelled. Chemical feed systems for Ferric Chloride, Phosphate, and Sodium Permanganate were totally revamped this month. These systems are now in compliance with DEP Regulations. Employee performance reviews were completed and salary adjustments made during this month. Project performance bonuses will be issued in August or September as they run on the project(fiscal)year. New employee Ronald Frattasio came on board on April 21"filling the operator slot left open when Tom Fennessey resigned. At the time of this writing: Lily Pond is at 100%capacity(elevation 45.11). Aaron Reservoir is at 94%capacity(elevation 64.42). Cohasset,Massachusetts I Water Department ES-1 Woodard&Curran April 2014 MOR JII1311-\.IlClllll:ill 1G1 Ut1LG1�/I1G�Ll(;IUG lI.YG ta4rlJ.l talon.t,�vaa�..l.vau/ivaiar ur yr:ur—tuLyn—a,�ya,y�a�,aa,��ta.w— Yux�.na.u—a.. Lee Jenkins<leej198@gmail.com> Chemical fertilizersipesticicie use 3 messages Quigley,Karen <kquigley@cohassetma.org> Wed, May 21,2014 at 9:53 AM To:"Senior, Christopher"<CSenior@cohassetma.org>, "Kennedy, Diane"<DKennedy@cohassetma.org>,Jenkins Leonora <Ieej19B@gmail.com> Cc:Cindy Prentice<cprenticehollyhillfarm@vedzon.net> This article was included in a mass mailing by the North&South River Assn. Greenscapes.It speaks to Cindy's concern about chemical fertilizer and pesticides on the Common and my and others long-time concem about this use on the Towns athletic fields and parks and its effect on our coastal and drinking waters. I hope this issue is one the selectmen in cooperation with the water commissioners can address soon. I"!il:D:'/;',/'i•Pds/.r:'!'t!!11c5. ^!'ii%Lri 14I(�rj'7i/Q.)ini0;';IS4.IilCt8V�t1"1B-t:?klr'- I"ei^.%-I!"!-i;l;`-;'^I"CI=.�Y[n7i� I"=i K J - Sent from my iPad Karen Quigley Selectman,Town of Cohasset "The best defense against usurpatory government is an assertive citizenry."—William F. Buckley,Jr. Please be advised that the Massachusetts Attorney General has determined that email is a public record unless the content of the email falls with one of the stated exemptions underthe i,42ssad— s.eim. b;c:R cnr; IMPORTANT NOTICE:This e-mail message is intended to be received only by persons entitled to receive the confidential information it may contain. E-mail messages may contain information that is confidential and legally privileged. Please do not read, copy,forward, or store this message unless you are an intended recipient. If you have received this message in error, please forward it to the sender and delete it completely from your computer system. Ieej198@gmail.com<leej198@gmail.com> Wed, May 21, 2D14 at 4:13 PM To:"Senior, Christopher"<CSenior@cohassetma-org>,"Kennedy,Diane"<DKennedy@cohassetma.org> FYI - The town does not use pesticides. In Beechwood that new field is organic. While Karen was on the BOS before,this issue came up from the DPW regarding exactly what kind of fertilizer the town wanted used and no answer was ever given. From the Water Commission, during the last 3 years that I have been a member we have written articles and inserts in the water bills reminding our users about using chemicals on their lawns and the impact to the drinking water resources. The latest insert was included in the May 1 bills that are due for payment What is needed is some type of enforcement policy and follow up with that. Note the problem with Cushing Street and the dumping on the Ellms Meadow site that was highlighted again last month in the Mariner. It was interesting to note Selectman Quigley's comment on that issue-that people don't realize it is a water supply. There is a sign there indicating that it is the town public water supply When Selectman. Quigley was chair of the Harbor Health Committee,I petitioned her to do something about the pollution flowing into the harbor from the many community car washes held over storm drains that flow directly into the harbor. She was given all of the national information plus the state laws concerning the dumping of Petro chemicals, heavy metals and other pollutants washed off of the cars and deposited into our waterways from these activities but she refused to do anything. The least that could have been done was requiring these groups to put a filter over the drain. K/01)IA 0.1 Ah, ncuuu�w ruuci�i nuinc-vuiwafy iu�}.�i�uucuwuuuaiy.cvu�»iiuwvuiun�yn:iu—i rvy�oocuictuuci iu=� Casey Marie Scanlan May 09, 2014 \ Casey Marie Scanlon 38 of Scituate passed away Friday, May 9, 2014 after a brief illness. Casey was a graduate of Scituate High School Class of 1993. Casey attended Johnson & Wales University before becoming a flight attendant at Delta airlines.Casey was a loving wife,mother,daughter,sister,aunt,granddaughter,niece and friend. Casey is survived by her husband Brendan Stone and their precious children Shea,Taylor and Brayden Stone all of Scituate. Her Sister Melissa Saraceno and fiance Mark Davis of Marshfield and her niece Kylie and nephew Korey. Her grandmother Priscilla Shea along with many aunts, uncles, cousins and dear friend Andrew Belliveau. Casey was the beloved daughter of the late Patricia Shea-Scanlon and Lawrence H.Scanlon.She was the loving Granddaughter of the late Dale Shea. Casey enjoyed many past times including traveling,gardening,music,practical jokes, long walks and time spent at Scituate lighthouse but her most cherished and important was the time spent with her children and loved ones. Visiting hours will be held in the MacDonald Funeral Home, 1755 Ocean St., Rte. 139 in Marshfield on Sunday, May 18 from 3 to 6 pm. Funeral from the funeral home on Monday, May 19 at 8:45 a.m. followed by a Funeral Mass in St. Mary of the Nativity Church,1 Kent St.in Scituate at 10:D0 a.m. Donations in Casey's memory can be made to the Casey Marie Scanlon Stone children's fund c/o Scituate Federal Savings, 72 Front Street,Scituate, MA,02066. 1. Send Message ''vfuw i9essages r"1M1+ Driving 5 Print j�of condolence of.Condoience Dwectians j Page MacDonald Funeral Home 1755 Ocean Street Marshfield, MA USA 02050 781-834-7320 HOME/BACK of 1 �/'�'J/lil 0.•Qi1 D1.. s .5�.� Cohasset Water F�'r^?vf' , D E P A R T JM E N -T Commissioners -� S�tl2e Community Since 1950 Christopher DeCaprio her D. Seebeck Leonora C. Jenkins Water Shut Off Update As you know, the Cohasset Water Department has begun sending out shut-off notices to collect the approximately$500K in delinquent accounts that existed as of February, 2012. We would remind residents that if a shut-off notice is received and you are concerned about the process that you call the water department immediately. A copy of the policy is on file with the Town Clerk and can be accessed by anyone. To review,-many circumstances exist to forestall having water turned off. If someone has an extenuating circumstance such as any occupant of the premises that is seriously ill, aged sixty-five (65) or older, or under twelve (12) months of age, please let the department know immediately. Additionally, if you are unable to pay the total amount due because of financial hardship, remedies may be available for protection from shut-off. Between November 15 and March 15, protection is also available to any customer or occupant whose service operates the heating system at the premises. At any time prior to an Anticipated Shut-Off Date, you may request a hearing before the Water Commissioners to claim said protection(s) or otherwise contest termination. Such request must be made, in writing, at the Office of the Town Clerk. Water Resource District As we prepare our lawns for the upcoming season, please remember that under Article XIII—Section 4 of the Town Bylaws, a notice of the routine application of herbicides or pesticides by commercial contractors in the Water Resource District must be provided to the Board of Health at least 7 days prior to the application in order to allow review regarding consistency with the pesticide label and state pesticide regulations. Rain Gardens Many rain gardens have been established throughout the town to protect our watershed. If you would like to become involved in helping to maintain the Rain Gardens, please contact the Water Department or DPW. 339 ILing Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Pax: (781) 383-2906 NA7\IW.cohassetwater.org �. Cohasset 'Water ® E P A R T fVl E N T Commissioners -S r V Ser71Z" the Communio Since 1950 Peter ra C. Jen1 �ssc,T,�� ; � Leonora C. Jenkins Daniel M. Vall C), PROTECT OUR WATER SUPPLY This is the time of the year that our energies are directed to our lawns and gardens. Please be mindful if you are within a Water Resource District that provides ground and surface water resources for the Cohasset Water Supply that you should not be engaging in any activity or applying any herbicide, fertilizer or-pesticide that can potentially pollute the water supply. In the Beechwood area, the water supply extends from the Aaron River Reservoir through the waterways to Lily Pond and the adjacent wetlands. Another source of the town drinking water is the Ellms Meadow Well Fields located along Cushing Road. The pumping station is on James Lane. This is a seasonal water supply that has opened for the current year on March 26 and remains open until the ground is frozen. At the current time we are receiving approx. 30% of our water from these shallow wells. It is important that residents who live in the direct areas of our water supply do not use the town land for the dumping and disposal of brush and v�rr � ia�te These u�t� in r to � t` �t- ly J -- II-$ n polluting the water supply also cause a financial burden for both the rate and taxpayers. If anyone sees an act of dumping or potential pollution on town land or in the water supply, please contact the Cohasset Police Department - 781 -383-1212. Cohasset Water Commission 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fay:: (781) 383-2906 www.cohassetwater.org Al A.- "Ok WOODARD &CURRAN 1 OPERATIONS 1.1 EVENTS IMPACTING OPERATIONS Plant operations were interrupted several times during the month due to rapid swings in the raw water pH caused by heavy rains and temperature extremes. 1.2 PERMIT COMPLIANCE There were no drinking water quality violations in April. 1.3 FLOWS During the month of April the Treatment Facility, together with the Ellms Meadow Well Field produced an average of 574,407 GPD of finished water, with a total month production of 17.232 Million Gallons. t2014 Total(MG) Average MGD January 17.144 0.553 January 16.850 0.544 February 14.602 0.521 February 14.459 0.516 March 16.542 0.534 March 16.607 0.536 April 16.474 0.549 April 17.232 0.574 May 26.548 0.856 May June 26.080 0.869 June July 31.947 1.031 July August 31.450 1.015 August September 29.433 0.981 September October 23.362 0.754 October November 16.843 0.561 November December 17.145 0.553 December Cohasset,Massachusetts I Water Department 1-1 Woodard&Curran April 2014 MOR Am A.- "k WOODARD &CURRAN 1.4 CHEMICAL USAGE AND COMPLIANCE MONITORING Monthly chemical addition and compliance monitoring reports for the month of April were submitted to the Mass DEP on May 9, 2014. The monthly fluoride reports to the Mass DPH were also submitted on May 9u'. Chemical Usage for the month of March Pre-chlorination 160.1#/month 5.3#/day Post-chlorination 48.1#month 1.6#/day Post-chlorination, Ellms Meadow 27.2#/month 0.9#/day Calcium Hydroxide(Lime) (Process) 451.7#/month 15.1#/day Calcium Hydroxide(Lime) 203.0#/month 6.8#/day Poly Aluminum Chloride 13,399.5#/month 446.7#/day Ferric Chloride 0.0#/month 0.0#/day Polymer 34.5#month 1.2#/day Sodium Permanganate 142.9#/l7days 8.4#/day Sodium Fluoride 250#/month Sodium Fluoride, Ellms Meadow 0#/month Sodium Hexametaphosphate 1486.8#/month 49.6#/day Sodium Hexametaphosphate, Ellms Meadow 612.9#/month 20.4#/day NOTE: TOC removal for the month of April was at 70% Cohasset,Massachusetts I Water Department 1-2 Woodard&Curran April 2014 MOR A, WOODARD &CURRAN 1.5 SLUDGE GENERATION Normal sludge generation volumes were realized in April. Sludge generation averaged about 18,400 gpd. 2013 2014 January 16,000 GPD January 16,800 GPD February 16,000 GPD February 18,400 GPD March 16,000 GPD March 18,400 GPD April 16,000 GPD April 18,400 GPD May 19,000 GPD May June 20,000 GPD June July 52,000 GPD July August 55,000 GPD August September 18,000 GPD September October 18,000 GPD October November 18,000 GPD November December 18,200 GPD December 1.6 WATER QUALITY There were 3 water quality complaints and 5 low pressure complaints received in April: • The 3 water quality complaints were for discolored water caused by our system flushing. 4 of the 5 low pressure complaints were directly related to our system flushing and the remaining complaint due to the condition of the pipe servicing the property. Cohasset,Massachusetts I Water Department 1-3 Woodard&Curran April 2014 MOR _A WOODARD &CURRAN 1.7 EMERGENCY&SERVICE CALLS The month of April held no Distribution System Staff call outs. 1.8 POWER OUTAGES There were no power outages during the month of April. 1.9 STAFF CALLOUTS The month of April held no Plant Operations Staff call outs. 1.10 PLANT DOWNTIME There were no down time incidents at the Treatment Plant during the month of April. 1.11 MAINTENANCE Maintenance performed during April included; • April 3`d cleaned lime slurry mixing tank, level probe. • April 8'h cleaned and calibrated pH probes on continuous analyzers. • CWD personnel cleaned and painted vicinity new chemical feed systems. 1.12 REPAIRS • On April I"Environmental Instrument Services rebuilt chlorination system dosing controls. • On April 10`h Industrial Pump Sales & Service was called in to troubleshoot a vibration at high lift pump#2. On April 17`h they removed the motor for bearing replacement and reinstalled it on April 3 0`h. • On April 30`h Environmental Instrument Services was called upon to resolve chlorine control issue. Cohasset,Massachusetts I Water Department 1-4 Woodard&Curran April 2014 MOR A W ARD ScORAN 1.13 HOUSEKEEPING The service company Stephco continues to clean the management area of the treatment plant facility on a weekly basis. Additionally, daily cleaning takes place in the Laboratory, Operator's Office, Chemical, Pump, and Filtration Rooms. Cohasset,Massachusetts I Water Department 1-5 Woodard&Curran April 2014 MOR WOODARD &CURRAN 2 PROJECT MANAGEMENT AND ADMINISTRATION 2.1 SYSTEM IMPROVEMENTS There are several capital improvement projects currently being performed and proposals for others to be delivered. These are; Completed Items (since July 1,2012) • $17.9K--Filter backwash control valve actuators(3ea)replaced. • $2.1K--Filter air wash control valve actuator(lea)replaced • $ 5.1K--Sedimentation Basin sludge valves (2ea)replaced. • $ 1.6K--Unprotected 480 Volt indoor power line replaced with one enclosed in appropriate conduit to include disconnect/breaker switch with appropriate"pigtail" connection for portable pump use. • $ 1.4M--Solar SRF Application received and ultimately refused due to SRF loan requirements and DEP required protocols. • $15K--Fluoride Grant Application. Approved in May, 2013 by MA DPH. Design July 2013, installation August 2013. • $48.6K--SCADA HW & SW upgrades complete to include Excel Reporter Compliance and WINN911 programs complete with operator training. • $ 5+K—Chapter 6 MA DEP Compliance Audit. Reports on site at plant for Commission review. • $12K—Equipment and Controls Audit for unmanned operations gap identifiers. Reports on site for Commission review. • $ 1.6K—Rebuild of chlorine gas chlorinators, regulators and change over valve devices. Complete. • $ 3K—SCADA programming for back wash cycle event options as required by MA DEP, (i.e. headloss, turbidity,time in service). Complete • $2.2K—Fixed ladder for the Bear Hill water storage tank vault. Complete. • $3.1K—Chemical piping modifications to bring to DEP and plumbing codes. Complete. • $17K—Engineering, specification, and VFD controls installation for RW pumps. Complete. • $11K—Window repair and replacement at Lily Pond Treatment Facility. Complete. • $62K—Aaron Reservoir 24"Low Level Outlet Valve Replacement. Complete. • $22K—Elms Meadow GWR 4-log compliance. Complete. • $2.5K — SCADA programming for Lily Pond Emergency generator "run/alarm" status. Complete. Cohasset,Massachusetts I Water Department 2-1 Woodard&Curran April 2014 MOR -4 WOODARD &CURRAN • 5.1K — Sedimentation mud valve and stem operator replacement. One valve was replaced in November,the other in December. Complete. • 49K — Mechanical and electrical upgrades to the Sodium Permanganate, Phosphate, and Ferric Chloride chemical storage and feed systems. Complete. Authorized Pending Items • $113K--Bringing the Sludge Residuals Management in house. • Leak detection of 50%of the system • $95K—Lagoon sludge transfer, Geo-Bag replacement, sludge removal and hauling to the Bourne Landfill NOTE: There are many more projects under consideration by the CWD. 2.2 STAFFING&TRAINING On April 22nd all staff members attended a safety seminar on fall prevention from vehicles and heavy equipment and tick bite awareness/prevention. 2.3 CORPORATE SUPPORT Woodard and Curran provided the plans for new Sodium Permanganate, Ferric Chloride, and Phosphate feed systems that were constructed during April. Cohasset,Massachusetts I Water Department 2-2 Woodard&Curran April 2014 MOR Al A, "k WOODARD &CURRAN 3 OTHER 3.1 ROUTE 3A BOOSTER STATION &LINDEN POND Flows through the Whitney Crossing Booster are periodically monitored and adjusted to maintain an even status between the amount we pump and the Linden Ponds usage. Cohasset,Massachusetts I Water Department 3-1 Woodard&Curran April2014 MOR ��,a' G�4 • TOWN OF COHASSET � Planning Board 41 Highland Avenue Cohasset, MA 02025 OMASSET Tel (781)-383-3517 FAX: (781)383-1561 AMENDED A GENDA PLANNING BOARD AGENDA DATE: WEDNESDAY, MAY 28, 2014 TIME: 7:00 P. M. PLACE: COHASSET TOWN HALL—BASEMENT MEETING ROOM The Planning Board Office is located on the first floor of the Town Hall. 7:00 P.M. 735 (OWNER: CASH) & 729 JERUSALEM RD. (OWNER: CONDON) —FORM A APPLICATION FOR SMALL LAND SWAP 7:05 P.M. ADMINISTRATION - VOTE TO APPROVE MAY 7, 2014 MEETING MINUTES - VOTE TO APPROVE PAYROLL FOR PERIOD ENDING MAY 18, 2014 - VOTE TO RATIFY S. IVIMEY SIGNATURE ON INVOICES: - SCHEDULE JULY, AUGUST, SEPTEMBER MEETINGS - PLANNING BOARD REORGANIZATION 7:15 P.M. MANOR WAY CIRCLE RCDD APPLICATION TO MODIFY EXISTING DEFINITIVE SUBDIVISION APPROVAL TO A RCDD. APPL: MATTHEW SHANLEY&RHONDA KALLMAN 8:15 P.M. 8 JAMES LANE, VILLAGE BUSINESS DISTRICT SPECIAL PERMIT AND SITE PLAN REVIEW CONTINUED PUBLIC HEARING, APPL: JAMES LANE PARTNERS,LLC • PUBLIC COMMENT (5 MINUTES MAXIMUM) • TOPICS NOT REASONABLY ANTICIPATED BY THE CHAIR 48 HOURS IN ADVANCE OF THE MEETING Discussion during meetings should always be courteous and respectful and, should be confined to the subject under consideration. Statements and questions should be directed to the chair, who will ask the appropriate person(s) to respond. This meeting will be recorded as an official record. Ifyou wish to record the meeting in any manner,you must advise the chair prior to the start of the meeting. Comments and copies of documents used in a presentation must be provided to the Planning Board staff as part of the official record. Co Wasset Water 011 D E P A R T M E N T Commissioners a =�--;% " Leonora C. Jenkins &nW the CmzxumV Sauce 1950 Daniel M.Varney RolfN. Gjesteby BOARD OF WATER COMMISSIONERS Wednesday, June 18, 2014 Water Treatment Plant— 339 King Street AGENDA 2:00-2:15 pm Public Comment 2:15-2:30 pm Abatements/Warrants/Minutes 2:30-3:00 pm 8 James Lane—Paul Sullivan 3:00-3:15 pm Financials & Website 3:15-3:30 pm Plant Roof, Cushing Road Incidents & Fluoride Study 3:30-4:00 pm W&C MOR 4:00-4:30 pm Commission Comments 4:30-5:00 pm Executive Session Contract Issues Note: The Board reasonably anticipates the above matters will be discussed at this meeting. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org -} C ihasset Water D E P A R T M E N T Commissioners Leonora C.Jenkins -OYIA55ET L���YVD/kC yw &mx*stp l i 195 o{,,N Daniel M. Varney Rolf N. Gjesteby DRAFT Minutes of the Cohasset Board of Water Commissioners 339 King Street— Water Treatment Plant June 18, 2014 @ 2:00 pm Members Present: Leonora Jenkins, Clerk Rolf Gjesteby Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom, Paul Roux, Scott Henderson McKenzie Engineering Group, Mike Roberts with James Lane Partners, John Johnson South Shore Drilling, Paul Sullivan, Chris Senior Motion made by Lee seconded by Rolf to call the meeting to order at 2:03 pm all in favor. Rolf made a motion to approve the minutes of the May 22, 2014 meeting all in favor. 8 James Lane Scott Henderson of McKenzie Engineering supplied the board with a set of plans. He stated that the site was going to require some blasting. Scott stated that a special permit was approved a couple of years ago for the site to include both their site as well as Joe Rosano's , but now they have refilled and they are looking only to develop the one site. The site would include 4 - 2 unit condo units. Earth work requires blasting in the back left side of the property. He stated that 3-5' will need to be blasted out. They plan on extending the water main to Pleasant Street. They are also upgrading the 2" line. They are also expanding the street to 18' from 12' to and including a side walk. He again reiterated that there was a need to blast. Lee asked if the ice cream store was going to be demolished. Mike stated that it would not that the lease had several years still on her lease. Lee then asked about Fire service if the ladder trucks would be able to get to the site. Lee would require a 5 million dollar bond Scott said that he would like to leave that conversation to Mr. Sullivan. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Paul asked about the drainage Scott stated that he would use a closed drainage and it would drain to the James Lane Culvert. Scott stated that they could come up with some sort of drainage if it is clean to send toward the well field. Rolf was concerned about where the cars were parked if salting would get into the wellfields. Scott stated again he would be using the closed drainage to keep away from Ellms Meadow. John Johnson then spoke about the blasting. Scott stated that the issues the board has are the shallow wells of the wellfields. The well field is 400' away and the vibration is minimal. Lee is concerned about creating fishers in the rock and draining our wells. Carl explained what type of wells the department had. John explained that they do not use chemical to blast anymore so that would not be an issue. He stated that the vibration would be very minimal. Rolf stated he spoke with a geologist. He recommended a geological study to specifically look at that area. Scott stated that he works with people that can look into getting a study looked into. Mike would like to know why this previous project passed and that this one is not. Lee stated that this is a new board and to her knowledge the previous one did not approve the project. Paul stated he would have Scott get a geological survey done and present it to the board. Both Rolf& Lee just stated that they wanted to protect the wellfields. Lee stated that 2 million dollars had been spent to get the wells up and running. Mike asked if the chipping away would work and they said yes. Paul stated that the planning board would like them to blast since this would disrupt the neighborhood for far too long. Mike asked John to get something from the vibration company as well. Tom stated that what was done 15 years ago is not the same today. Technology has improved over the past 15 years. John stated he would supply the required bond. Lee asked then will the mains be looped. Scott stated that they would not be. They stated the old plans were approved after flow and pressure tests were done. They met all compliance issues with the Planning Board. Paul stated they would have a blow off there. Carl explained that the reason for the loop would be to improve water quality. Lee will contact Glenn Pratt to find out why he wanted the area loop. Mike said that they wanted to be able to go forward with the project. He stated that the project is at the leading edge for what people are looking for now. This project would allow people to live in a community where you can walk to the local restaurant and not have to get and their cars and go. Financials & Website Lee went over the deb schedule with Rolf. She explained that next year is our highest year of debt before it starts to drop off. Lee asked that Brenda send out bills to Mary Gallagher for the remainder of monies owed the Water Commission for FY 2013 & 2014. Lee then spoke again about taking the quarterly charge for those sites that have one meter with say 3 units that the Cap Recovery Charge would be doubled. If there 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org were 5 units it would be tripled. Lee stated that this would have to be looked at more and examined how much more revenues would have to be generated. Ian who is working for Brian Joyce is working to get our website up and running by the end of the month. Brenda stated that the rules and regulations should be updated. Plant roof has been tabled till Dan is at the meeting. He is getting 3 quotes. Cushing Road—Lee stated that a resident of the area has been caught dumping and has go in front of Con Com on Thursday night and they are going to request he clean up the area if he does not then he will be fined. Lee stated that the signs will be here after July 1 St Feliz Zemel the Board of Health agent has an intern who is doing a fluoride study. He has requested some assistance from the Water Department. Carl stated he would assist if asked. THM& HAA graph was presented to the board. Paul explained to Rolf& Lee what and why they test for this. Lee asked what flushing does for that. Paul explained that flushing gets rid of old water. Carl explained that the regulations changed last fall. So now it is a running tally. Carl and Bruce have managed the chlorine outtake. Using less chlorine you are reducing the risk high THM & HAA's. Lee asked if the reverse flushing has improved water quality. Carl explained yes but it could take years to see a significant change. Chris Senior asked why the revenues were so low. Lee explained that since the rates were reduced and we had a wet summer also the reduced rate for the town has shown a reduction in in revenue $1 OOK+ each quarter. W & CMOR Carl reported that the foundation for the sludge building would be going in tomorrow and that they will be doing it in house the sludge removal in August. Rolf wanted to know about the fish ladder. He stated it looked clogged. Carl stated in the fall it was checked and it was not clogged but he would look at it again. Carl stated that it is checked periodically. He stated that we are required to check for the herring during herring season. None have been detected and many years. Chris explained that the town is going for a bond with the state for milfoil. He stated that there is no guarantee. If the town was to get it Paul stated the best way would be to vacuum it. This would also be the most expensive as well. Chris asked if there was a type of barrier that if the area was cleaned could it be contained. It was stated that this is something that would be an ongoing project. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Lee asked about kids cleaning the reservoir and testing. Carl stated that Jack Buckley had no kids, but they have recruited some kids to help with the cleanup of the rain gardens. Lee stated that maybe they could do testing at the rain garden sites. Chris expects the Verizon contract to be ready soon, but he is waiting for the contract to be changed by Town Counsel to reflect the access road is from Reservoir not Pleasant as stated in the current contract. Lee made a motion to move to executive session at 4:07 this was seconded by Rolf. Lee then made a motion to adjourn the meeting at 5:08 pm. Respectfully Submitted, Brenda Douglas, Recording Secretary Approved By: Date: Rolf Gj esteby, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Executive session Lee stated that Barry Bennett has reached out to the board very upset that he lost his job. Paul stated that he brought this up to the board over a year ago. The board had approved a contract change. The change would go from 1 full time distribution and 2 part time to 2 full time and 1 part time. It was decided at the subsequent meeting that the $20K for Barry's position and get more money from town meeting to subsidize the full time person. Paul explained to the board that he approached Barry and asked if he would be interested in the full time position but he stated that he was not. Paul then explained that Woodard & Curran offered Barry a position at Linden Ponds in Hingham and that he declined that as well. Paul explained that they wanted to give Brendan a better quality of life. Lee stated that she and Dan were unaware that Barry was going to be the one let go. Lees question to Paul was "why didn't they wait until July 1 st when the contract was up for renewal. Lee wanted to know what Carl said to Barry. Carl stated that he was reassigned to Linden Ponds and he stated that the position was no long funded. Paul stated he met with Barry in the conference. Lee stated that Barry said he could not work in a sewer plant due to his health. Carl stated that he remembers that the board was concerned at an earlier meeting but Paul assured him that he would be reassigned. Paul stated that the only alternative to keep Barry on is to find $20K to add to the contract and Paul will assign him back here. Paul explained that the position in Linden Ponds is a utility position. He would be painting yard work etc. Chris senior has had this happen in the past where he needed to have an employee go from part time to full time. When she stated she couldn't he had to let her go. Barry Bennett then entered the room and supplied the board with a letter from his doctor stating that he cannot work at a sewerage plant at this time. Rolf then stated that the position is no longer here and since he was offered a job at Linden Ponds there really is not much the board can do. Barry stated that he was unable to take the position. Barry stated he did go to Linden Ponds and was told by Dick Gould 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org at Linden Ponds that he would be in the sewer plant not outside doing landscaping as Paul stated. Barry stated that he was very upset. He feels that there is no reason why Sean cannot go to Linden Ponds 2 days a week and leave his job alone. Chris Senior then spoke with Barry he stated that it was not anything against him but a year ago the board decided to change the job from a part time to a full time position and at that time he was offered the position. Barry stated that when he spoke to Paul about the position he was told that his position was not going to be given up. Chris stated that the way the budget is now set up the position has changed. The monies for the upcoming year are for 2 full time positions and 1 part time and that is the reality of the situation. Barry asked that if he was not to be given his position back then he would like to talk to Chris alone. Barry stated that he would not beg for the job. Paul stated that obviously with the doctor's note he would not go to Linden Ponds. Paul then stated that the other W&C sites have no availability. Barry stated he only wanted to work for Cohasset Water and he would be in contact with Chris as well as the newspaper then left the building. Rolf made a motion to adjourn from Executive Session at 5:08 this was 2nd by Lee. Motion by Lee to adjourn at 5:08 all in favor. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Coh.. t Water D E P A R T M E N T Commissioners L�HASS�T Ser�6nd* CONNUMO Since 1950 Leonora C.Jenkins � � �I Daniel M. Varney Rolf N. Gjesteby DRAFT Minutes of the Cohasset Board of Water Commissioners 339 King Street— Water Treatment Plant June 18, 2014 @ 2:00 pm Members Present: Leonora Jenkins, Clerk Rolf Gjesteby Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom, Paul Roux, Scott Henderson McKenzie Engineering Group, Mike Roberts with James Lane Partners, John Johnson South Shore Drilling, Paul Sullivan, Chris Senior Motion made by Lee seconded by Rolf to call the meeting to order at 2:03 pm all in ( favor. Rolf made a motion to approve the minutes of the May 22, 2014 meeting all in favor. 8 James Lane Scott Henderson of McKenzie Engineering supplied the board with a set of plans. He stated that the site was going to require some blasting. Scott stated that a special permit was approved a couple of years ago for the site to include both their site as well as Joe Rosano's ,but now they hav le filled and they are looking only to develop the one site. -lf o The site would include 4 - 2 unit condo units. Earth work requires blasting in the back left side of the property. He stated that 3-5' will need to be blasted out. They plan on extending the water main to Pleasant Street. They are also upgrading the 2"line. They are also expanding the street to 18' from 12' to and including a side walk. He again reiterated that there was a need to blast. Lee asked if the ice cream store was going to be demolished. Mike stated that it would not that the lease had several years still on her lease. Lee then asked about Fire service if the ladder trucks would be able to get to the site. Lee would require a 5 million dollar bond Scott said that he would like to leave that conversation to Mr. Sullivan. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Paul asked about the drainage Scott stated that he would use a closed drainage and it would drain to the James Lane Culvert. Scott stated that they could come up with some Csort of drainage if it is clean to send toward the well field. Rolf was concerned about where the cars were parked if salting would get into the wellfields. Scott stated again he would be using the closed drainage to keep away from Ellms Meadow. John Johnson then spoke about the blasting. Scott stated that the issues the board has are the shallow wells of the wellfields. The well field is 400' away and the vibration is minimal. Lee is concerned about creating fishers in the rock and draining our wells. Carl explained what type of wells the department had. John explained that they do not use chemical to blast anymore so that would not be an issue. He stated that the vibration would be very minimal. Rolf stated he spoke with a geologist. He recommended a geological study to specifically look at that area. Scott stated that he works with people that can look into getting a study looked into. Mike would like to know why this previous project passed and that this one is not. Lee stated that this is a new board and to her knowledge the previous one did not approve the project. Paul stated he would have Scott get a geological survey done and present it to the board. Both Rolf&Lee just stated that they wanted to protect the wellfields. Lee stated that 2 million dollars had been spent to get the wells up and running. Mike asked if the G� chipping away would work and they said yes. Paul stated that the 1p�anni_n `board would like them to blast since this would disrupt the neighborhood for Mike asked C John to get something from the vibration company as well. Tom stated that what was done 15 years ago is not the same today. Technology has improved over the past 15 years. John stated he would supply the required bond. Lee asked then will the mains be looped. Scott stated that they would not be. They stated the old plans were approved after flow and pressure tests were done. They met all compliance issues with the Planning Board. Paul stated they would have a blow off there. Carl explained that the reason for the loop would be to improve water quality. Lee will contact Glenn Pratt to find out why he wanted the area loop. Mike said that they wanted to be able to go forward with the project. He stated that the project is at the leading edge for what people are looking for now. This project would allow people to live in a community where you can walk to the local restaurant and not have to get and their cars and go. Financials & Website /� Lee went over the debtschedule with Rolf. She explained that next year is our highest year of debt before it starts to drop off. Lee asked that Brenda send out bills to Mary Gallagher for the remainder of monies owed the Water Commission for FY 2013 & 2014. Lee then spoke again about taking the quarterly charge for those sites that have Cone meter with say 3 units that the Cap Recovery Charge would be doubled. If there 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org were 5 units it would be tripled. Lee stated that this would have to be looked at more and examined how much more revenues would have to be generated. Ian who is working for Brian Joyce is working to get our website up and running by the end of the month. Brenda stated that the rules and regulations should be updated. Plant roof has been tabled till Dan is at the meeting. He is getting 3 quotes. Cushing Road—Lee stated that a resident of the area has been caught dumping and has go in front of Con Com on Thursday night and they are going to request he clean up the area if he does not then he will be fined. Lee stated that the signs will be here after July 1 St Feliz Zemel the Board of Health agent has an intern who is doing a fluoride study. He has requested some assistance from the Water Department. Carl stated he would assist if asked. THM&HAA graph was presented to the board. Paul explained to Rolf&Lee what and why they test for this. Lee asked what flushing does for that. Paul explained that flushing gets rid of old water. Carl explained that the regulations changed last fall. So now it is a running tally. Carl and Bruce have managed the chlorine outtake. Using less chlorine you are reducing the risk high THM&HAA's. Lee asked if the reverse flushing ( has improved water quality. Carl explained yes but it could take years to see a significant change. Chris Senior asked why the revenues were so low. Lee explained that since the rates were reduced and we had a wet summer also the reduced rate for the town has shown a reduction in in revenue $1 OOK+each quarter. W & CMOR Carl reported that the foundation for the sludge building would be going in tomorrow and that they will be doing it in house the sludge removal in August. Rolf wanted to know about the fish ladder. He stated it looked clogged. Carl stated in the fall it was checked and it was not clogged but he would look at it again. Carl stated that it is checked periodically. He stated that we are required to check for the herring during herring season. None have been detected and many years. F Chris explained that the town is going for a bond with the state for milfoil. He stated that there is no guarantee. If the town was to get it Paul stated the best way would be to vacuum it. This would also be the most expensive as well. Chris asked if there was a type of barrier that if the area was cleaned could it be contained. It was stated that this is something that would be an ongoing project. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Lee asked about kids cleaning the reservoir and testing. Carl stated that Jack Buckley had no kids, but they have recruited some kids to help with the cleanup of the rain gardens. Lee stated that maybe they could do testing at the rain garden sites. Chris expects the Verizon contract to be ready soon, but he is waiting for the contract to be changed by Town Counsel to reflect the access road is from Reservoir not Pleasant as stated in the current contract. Lee made a motion to move to executive session at 4:07 this was seconded by Rolf. Lee then made a motion to adjourn the meeting at 5:08 pm. Respectfully Submitted, Brenda Douglas, Recording Secretary Approved By: Date.- . / Rolf Gjesteby, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Executive session Lee stated that Barry Bennett has reached out to the board very upset that he lost his job. Paul stated that he brought this up to the board over a year ago. The board had approved a contract change. The change would go from 1 full time distribution and 2 part time to 2 full time and 1 part time. It was decided at the subsequent meeting that the $20K for Barry's position and get more money from town meeting to subsidize the full time person. Paul explained to the board that he approached Barry and asked if he would be interested in the full time position but he stated that he was not. Paul then explained that Woodard & Curran offered Barry a position at Linden Ponds in Hingham and that he declined that C as well. Paul explained that they wanted to give Brendan a better quality of life. Lee stated that she and Dan were unaware that Barry was going to be the one let go. Lees question to Paul was "why didn't they wait until July 1"when the contract was up for renewal. Lee wanted to know what Carl said to Barry. Carl stated that he was reassigned to Linden Ponds and he stated that the position was no long funded. Paul stated he met with Barry in the conference. Lee stated that Barry said he could not work in a sewer plant due to his health. Carl stated that he remembers that the board was concerned at an earlier meeting but Paul assured him that he would be reassigned. Paul stated that the only alternative to keep Barry on is to find $20K to add to the contract and Paul will assign him back here. Paul explained that the position in Linden Ponds is a utility position. He would be painting yard work etc. Chris senior has had this happen in the past where he needed to have an employee go from part time to full time. When she stated she couldn't he had to let her go. Barry Bennett then entered the room and supplied the board with a letter from his doctor stating that he cannot work at a sewerage plant at this time. Rolf then stated that the position is no longer here and since he was offered a job at Linden Ponds there really is not much the board can do. Barry stated that he was unable to take the position. Barry stated he did go to Linden Ponds and was told by Dick Gould 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org at Linden Ponds that he would be in the sewer plant not outside doing landscaping as Paul stated. Barry stated that he was very upset. He feels that there is no reason why Sean cannot go to Linden Ponds 2 days a week and leave his job alone. Chris Senior then spoke with Barry he stated that it was not anything against him but a year ago the board decided to change the job from a part time to a full time position and at that time he was offered the position. Barry stated that when he spoke to Paul about the position he was told that his position was not going to be given up. Chris stated that the way the budget is now set up the position has changed. The monies for the upcoming year are for 2 full time positions and 1 part time and that is the reality of the situation. Barry asked that if he was not to be given his position back then he would like to talk to Chris alone. Barry stated that he would not beg for the job. Paul stated that obviously with the doctor's note he would not go to Linden Ponds. Paul then stated that the other W&C sites have no availability. Barry stated he only wanted to work for Cohasset Water and he would be in contact with Chris as well as the newspaper then left the building. Rolf made a motion to adjourn from Executive Session at 5:08 this was 2nd by Lee. Motion by Lee to adjourn at 5:08 all in favor. 339 King Street, Cohasset,Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org SIGN IN SHEET June 18, 2014 NAME ADDRESS RARV ARD MEDICAL SCIQOL 50U M SUBURBAN CENTER FOR OTOLARYNGOLOGY-IMAU AND NECK SURGERY QW1UVna9&1Ogx_&ad an Neck Sumer Edward J.Roardon,Md).,F.A.C.S. MassachuEetta lEyc L R.L'C"' Peter N.Friedensohn,M.D. Carncy Hospital Paul M.Konowit4 M.D F.A.C.S. Whon John R.Lazor,MAX,FA-C-S. Quincy Medic l C n'tvr Alex GrWII M.D. South Share Hospital aMaaa.%"P- M.b. June 16, 2014 Re; Barry Bennett To Cohasset Water Department; Barry Bennett is a patient of mine. He had extensive sinus surgery in February of this year by me and then this was followed by a surgery for removal of a pituitary adenoma in April. I am recommending that he not work in the sewerage plant at this time to minimize any risk for infecrion or health related problems. Sincerely; Edward J. Reardon, M.D., F.A.C.S. 500 CONGRESS STREUr ' SUICFB 213 • QUINCY,MA 02169 • (617)774-1717 • (617)471�3263 • Fax(e17)479-4770 - http J a.�ency�andonr or, i,t 'd b60T 862 L73:01 aLt• 62b LT9 'aiD Nt'eanenS H1f10S:wos-� 2S:bT tT02-qT-Nnr Brenda Douglas From: lee198@verizon.net Sent: Tuesday, June 17, 2014 12:09 PM To: Dan Varney; Rolf Gjesteby Cc: Brenda Douglas Subject: Fwd: Water Receivables Attachments: WTRONLY.xlsx;WATERSVC.xlsx D & R Here are the receivables I just received from the Treasurers office. B How old is the number from the HS and is there any chance of our collecting it? Have we ever billed the town for the $106K owing for hydrant fees - $53K for both FY13 andl4. Mary indicated that if it is on the books before the end of the FY we have a better chance of getting it. Do you know anything about the hose that is going to the fountain at the Town Pond - I noticed it over the weekend? See you tomorrow L Sent from my B1ackBerry®PlayBookTM www.blackberry.com From: "Crowell, Karen" <KCrowell(&cohassetma.org> To: "lee I98(a,verizon.net" <1eel98nverizon.net> Sent: June 17, 2014 11:23 AM Subject: RE: Water Receivables Let's try these. I totaled the columns for you and they are in excel. From: lee198(&verizon.net rmailto:lee1980)verizon.netI Sent: Tuesday, June 17, 2014 9:55 AM To: Crowell, Karen Subject: Re: Water Receivables Karen, What format is the file - my computer is indicating that I am unable to open it. Our meeting is 2P on Wednesday and I wanted to have all the commissioners able to review this info before the meeting. Thanks, Lee Jenkins �614 P� Cohfi$set Water D E P A R T M E N T Commissioners �die �.o on„55E Si C fflX#=#Y Since 1950 Leonora C. Jenkins Daniel M. Varney Rolf N. Gjesteby Mr. Jack Creighton, Chair Cohasset Conservation Commission 41 Highland Avenue Cohasset, MA 02028 June 18, 2014 Re: Ellms Meadow Wellfield Area Dear Mr. Creighton, The Ellms Meadow Wellfield is a Zone 1 public water supply owned by the Cohasset Water Department. These wells provide 20% of the town drinking water and have opened for 2014 on March 26 and will remain open until the ground freezes. Under the Wetlands Protection Act, as you know, it is illegal to dump, discharge or fill with any materials which may degrade water quality. We appreciate the efforts of the Conservation Commission in assisting to enforce these necessary regulations to maintain a safe drinking water supply. Thank you, Leonora Jenkins, Chair Cohasset Water Commission 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org 0 0 0 0 0 0 0 0 0 0 0 0 0 d rt CV m O rH r-1 lD 00 M lD d lD N O ' 00 fV r--I U d Ln l0 N r, Ct O Co cV O Ln ;3- C M m rl O dl O N lD O al N m lD lD 00 00 N M O -I uj O 00 1-� lD m d fV m m O m Ln lD m to r-i r- Ln r1 m lD O d V} lD 00 M aJ U co co CO � CD r- O O o C 0 00 O ' O O N tio O No O O o 0 0 0 00 0 N -o O ,-I I-� O O Ol O O O r-I O O 00 = O M M O O M O O O lD O O N M Ln N r-I O O r1 Ln 0 0I:t 0 0 r-1 c-I cr -Z:: O O M N m 0 O O N Kt Kt O r1 Ln V)- t/� Ln tn- m m o r-I N -L } r1 V)- 00 ih ih r1 (C i/)- ih ih 4 n • r-1 131 m Ln lD N m lD O lD 00 O Ln M 'a lD 00 m rt O N O O c1i m o 0 0 N l.D 4 m 00 00 lD lD O 4 Ln O rl ri M m N lzt N lD Otn lD Ln m M m 00 Ol Ln r-i 00 00 d M m r1 n Q cri m' c'M l0 lfl lD ri O Cr m x r--q r-I r- Kt rt M -(n Ln to V} rn Ln a) r-I N V)- r1 th 00 t/? t/? Ln a--+ Vl- O F- 4} O do a) r-q O Ln O 00 0) N O rl qt r- -0 rl Ln n Dl O r-I rl O r-I LO qct O N N cV N M M M M Kt qt qt Ln m U Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln aJ dA 'a 4- m O � U Q V)j 0 O co O 'N c Q H O O U x U a + LU co co co .� -0 C Ln O N a) i c U L O Ln O _ O N co co F h 0 U _ cC cC a� O -0aJ U _ aJ fo H- J aj E O aJ v co E u C _ _ ri = Ln4A c aJ cC N cn L uu vi L u U U U CD (MD U CD Brenda Douglas From: lee198@verizon.net Sent: Wednesday, June 18, 2014 9:03 AM To: Dale, Erin Cc: ilyster@cohassetma.org; Brenda Douglas Subject: For Mariner Friday edition Erin, Here is an update regarding our receivables, can you please publish in Friday's paper. Thanks, Lee Update on Cohasset Water overdue Bills Since the department began encouraging rate payers to pay their bills timely, in the last three years we have seen a 25% decrease in the outstanding year end receivables but a 10% increase in the number of outstanding accounts. Currently we have approximately 540 customers who are delinquent in at least one quarter, some of whom have not paid at all this fiscal year for a total of about $320,000 owed to the Water Department for services rendered. This amount does not include any outstanding balances on the municipal side. Since we are an enterprise fund, we are dependent on our customers to honor their debts and pay us timely so that we can continue to do required updates and maintenance and in turn pay our vendors who do the work for us. We have had inquiries about why we do not publish the names of delinquents, especially those that are several quarters behind. Many other towns publish these names and we have been requested to consider following this procedure. For those who have misplaced their bills, you can contact the Town Treasurer at 781-383-4102 ext 112, for your current balance and make a payment prior to June 30 to be counted for our current Fiscal Year. 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W 0 C J W U J = U Q � Z U Ln D w O Zr-2 w w O J O O W w J w w 0 0 F- 2 > a 0 F- Q Q Ln U U Co C7 m W N Ln M U U Ln Z 2 Q U W U = Ln U Ln m m U U a Ln m N N r-I W N ri r-I m N M N N lD w N O O O :t —f O O 01 r, Ct 00wMr, n Ln m W M c-I `M M 00 t� Ln N M Ln M � 00 r-I lD O lD N O Ll1 �t 00 O I� ri r-I Lnn ri N N O N 1� ri 00 N Ln M LA O d' Ln N O M O o0 00 00 00 01 � r 1 I� lD Ln I� t� ri O r-I I� Ln Ol N lD ri M 0l Ln I� ri lD r-In 00 h m M Ln lD O ri N N O Ln N O N � M Ln M O N M O rit O O r I riLn N e 1 r 1 ct N r I r I M N N N N r-I r I OOM Ln Ln N Ln Ln M M N Cohnsset Water D E P A R T M E N T Commissioners ornssE. , � 7� C07 &-ha 19W Leonora C.Jenkins Daniel M. Varney RolfN. Gjesteby Minutes of the Cohasset Board of Water Commissioners 339 King Street— Water Treatment Plant June 18, 2014 @ 2:00 pm Members Present: Leonora Jenkins, Clerk Rolf Gjesteby Recording Secretary: Brenda Douglas Guests Present: Carl Hillstrom, Paul Roux, Scott Henderson McKenzie Engineering Group, Mike Roberts with James Lane Partners, John Johnson South Shore Drilling, Paul Sullivan, Chris Senior Motion made by Lee seconded by Rolf to call the meeting to order at 2:03 pm all in favor. Rolf made a motion to approve the minutes of the May 22, 2014 meeting all in favor. 8 James Lane Scott Henderson of McKenzie Engineering supplied the board with a set of plans. He stated that the site was going to require some blasting. Scott stated that a special permit was approved a couple of years ago for the site to include both their site as well as Joe Rosano's , but now they have re-filed and they are looking only to develop the one site. The site would include 4 - 2 unit condo units. Earth work requires blasting in the back left side of the property. He stated that 3-5' will need to be blasted out. They plan on extending the water main to Pleasant Street. They are also upgrading the 2" line. They are also expanding the street to 18' from 12' to and including a side walk. He again reiterated that there was a need to blast. Lee asked if the ice cream store was going to be demolished. Mike stated that it would not that the lease had several years still on her lease. Lee then asked about Fire service if the ladder trucks would be able to get to the site. Lee would require a 5 million dollar bond Scott said that he would like to leave that conversation to Mr. Sullivan. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Paul asked about the drainage Scott stated that he would use a closed drainage and it would drain to the James Lane Culvert. Scott stated that they could come up with some sort of drainage if it is clean to send toward the well field. Rolf was concerned about where the cars were parked if salting would get into the wellfields. Scott stated again he would be using the closed drainage to keep away from Ellms Meadow. John Johnson then spoke about the blasting. Scott stated that the issues the board has are the shallow wells of the wellfields. The well field is 400' away and the vibration is minimal. Lee is concerned about creating fishers in the rock and draining our wells. Carl explained what type of wells the department had. John explained that they do not use chemical to blast anymore so that would not be an issue. He stated that the vibration would be very minimal. Rolf stated he spoke with a geologist. He recommended a geological study to specifically look at that area. Scott stated that he works with people that can look into getting a study looked into. Mike would like to know why this previous project passed and that this one is not. Lee stated that this is a new board and to her knowledge the previous one did not approve the project. Paul stated he would have Scott get a geological survey done and present it to the board. Both Rolf& Lee just stated that they wanted to protect the wellfields. Lee stated that 2 million dollars had been spent to get the wells up and running. Mike asked if the chipping away would work and they said yes. Paul stated that the planning board would like them to blast since this would disrupt the neighborhood for less time. Mike asked John to get something from the vibration company as well. Tom stated that what was done 15 years ago is not the same today. Technology has improved over the past 15 years. John stated he would supply the required bond. Lee asked then will the mains be looped. Scott stated that they would not be. They stated the old plans were approved after flow and pressure tests were done. They met all compliance issues with the Planning Board. Paul stated they would have a blow off there. Carl explained that the reason for the loop would be to improve water quality. Lee will contact Glenn Pratt to find out why he wanted the area loop. Mike said that they wanted to be able to go forward with the project. He stated that the project is at the leading edge for what people are looking for now. This project would allow people to live in a community where you can walk to the local restaurant and not have to get and their cars and go. Financials & Website Lee went over the debt schedule with Rolf. She explained that next year is our highest year of debt before it starts to drop off. Lee asked that Brenda send out bills to Mary Gallagher for the remainder of monies owed the Water Commission for FY 2013 & 2014. Lee then spoke again about taking the quarterly charge for those sites that have one meter with say 3 units that the Cap Recovery Charge would be doubled. If there 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org were 5 units it would be tripled. Lee stated that this would have to be looked at more and examined how much more revenues would have to be generated. Ian who is working for Brian Joyce is working to get our website up and running by the end of the month. Brenda stated that the rules and regulations should be updated. Plant roof has been tabled till Dan is at the meeting. He is getting 3 quotes. Cushing Road—Lee stated that a resident of the area has been caught dumping and has go in front of Con Com on Thursday night and they are going to request he clean up the area if he does not then he will be fined. Lee stated that the signs will be here after July I Sr Feliz Zemel the Board of Health agent has an intern who is doing a fluoride study. He has requested some assistance from the Water Department. Carl stated he would assist if asked. THM& HAA graph was presented to the board. Paul explained to Rolf& Lee what and why they test for this. Lee asked what flushing does for that. Paul explained that flushing gets rid of old water. Carl explained that the regulations changed last fall. So now it is a running tally. Carl and Bruce have managed the chlorine outtake. Using less chlorine you are reducing the risk high THM &HAA's. Lee asked if the reverse flushing has improved water quality. Carl explained yes but it could take years to see a significant change. Chris Senior asked why the revenues were so low. Lee explained that since the rates were reduced and we had a wet summer also the reduced rate for the town has shown a reduction in in revenue $1 OOK+each quarter. W & CMOR Carl reported that the foundation for the sludge building would be going in tomorrow and that they will be doing it in house the sludge removal in August. Rolf wanted to know about the fish ladder. He stated it looked clogged. Carl stated in the fall it was checked and it was not clogged but he would look at it again. Carl stated that it is checked periodically. He stated that we are required to check for the herring during herring season. None have been detected for many years. Chris explained that the town is going for a bond with the state for milfoil. He stated that there is no guarantee. If the town was to get it Paul stated the best way would be to vacuum it. This would also be the most expensive as well. Chris asked if there was a type of barrier that if the area was cleaned could it be contained. It was stated that this is something that would be an ongoing project. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Lee asked about kids cleaning the reservoir and testing. Carl stated that Jack Buckley had no kids, but they have recruited some kids to help with the cleanup of the rain gardens. Lee stated that maybe they could do testing at the rain garden sites. Chris expects the Verizon contract to be ready soon, but he is waiting for the contract to be changed by Town Counsel to reflect the access road is from Reservoir not Pleasant as stated in the current contract. Lee made a motion to move to executive session at 4:07 this was seconded by Rolf. Lee then made a motion to adjourn the meeting at 5:08 pm. Respectfully Submitted, Brenda Douglas, Recording Secretary Approved By: �� Date: t L-i Rolf Gjesteby, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Sep 11 2014 2:20PM HP Fax page 1 Form W-9 Request for Taxpayer Give Form to the (Rev.August2013) identification Number and CertMation requester.Do not I I"R"lero w asi r send to the IR& Name(as shown on your Income tax retum) MANCHESTER HOSE&COUPLING,LLC Business nameldsregarded sntlty rams,If different from above 0 Check appropriate box for federal tax ciessNlcealon: Esaemptions(see instructions): ❑)ndlviduaU9ai9 proprWtor ❑ C CapanNon []S Corporatlon ❑ Pprtnership ❑Trustlestate ❑J Llrirlled liability company.Enter the tax ciasa uatlon(C=C corporation,S=S co Exempt payee Code(ref any) rportitlon,P=partnerghlp)► Exemption from FATCA reporting code Of any} p u Other(see instructions) M Address(number,street,and apt.or eUm no.) Requester's rime and address(cptbnal) li 264 YBRSOIU STREET City,state,and ZIP code MANCHESTER,NH 03103 List account number(s)here(optlor►aq VdIl TaxPaYer Identification Number Falter your TIN In the appropriate bent The TIN provided must match the name given on the•'Name'line $-«sa-t-e'�s�a,�I.l4r r'ruan�b�!err fit to avoid backup withholding.For disregarded this to your nodal t I Instructions number n page However,forresident alien,sots proprietor,or disregarded erntlry,see the Part 1 khsiructloria on page 3.For other entitles,It Is you employer Idenidflcation number(EIN).If you do not have a number,we Now to gnat a TIN on page 3. Note.If the account Is in more them one name,see the chart on page 4 for guidelines on whose emplogeriderwncation number number to enter. M2O - It 1 B 1 4 1 0 1 0 2 Certification Under penalties of perjury,I certify that: 1. The number shown on this form is my correct taxpayer tdent#icallon number(or I am waiting for a number to be issued to me),and 2. 1 am not t Mitt to backup withholdN because:(a)I am exempt from backup withholding,or(b)I have not been notified by the Internal Revenue Service(IRS)that i am subject to backup withholding as a result Of a failure to report all interest or dividends,or(c)the IRS has notified me that I am no longer subject to backup withholding,and 3. 1 am a U.&citizen or other U.S.person(def rted bailout),and 4.The FATCA oode(s)entered on this form(f any)indicating that I am am,pt from FATCA reporting is cormd, Certification Inrhuict€orm.You must cross out item 2 above If you have been notftd by the IRS that you are ounwntly eubjeat to backup withholding because you Have failed to report all interest and dividends on your tax return.For reel estate transactlona,Item 2 does not apply.For mortgage interest paid,acqui ltion or abaridonment of secured property,cancellation of debt,corttributions to an individual retirement arrangement(IRA),and generally,payments other than interest and&Menda,you are not required to sign the certification,but YOU must proykfe your correct TIN.See the Instructions on pegs 3. Sign signature of Hers us.pmu m. Dora► 6'Z 6 -it( General instructions wiUrtiolding tax on foreign partners,share of effw0my connected Income,and Bedlam references;are to the f nterrrN Revenue Code unieae odnenriae metal. 4.Gmify that FATCA codes)entered on Uric form(N arty)in dieating that you are maempt bon the FATCA npori ft,in correct. Fssurre dvrdapneata.The IRS has avetad a page on IRS.gav for hie matlon Inlets.if you are a U 9 person and a requester giros you/form other than Form about Form W-9,at wiYw.ks gav/w8.iMonntttbn about any future developrrrenta W-0 to request your TIN,you must use the requester's form 8 it Is aubstantiaily alfacfing Form W-9(sash as legislation enacted after we rebate IQ will be posted similar to thk Form w-9. on that pages DaflrlWom of is U B.person.For federal tax purposes,you are cor4idared a U.S. Purpose of Fof n person If you we A person who is required to No an information return with the IRS must obtain your 'An idlvidual alto Is a US.citizen or U.S.resident alien, corn d taxpayer Identification n rube(illy)to report,for example,income paid to •A partnership,corporation,0WPany,or association created or organized in the you.payments made to you In cattlert►errt of payment card and third party network United States or under the laws'of the United Statee, tranaeatlons,real estate transactions,mortgage interest you paid.acquisition or .An estate(other than a foregn estate),cr aband0nnreltt of secured property,caneeletion of debt,or contributions you made to an IAA. •A dorneeficlrust(ore defined in egulallons section 301.7701-7). Use Form W-0 only N you art a U.S.persom Qnduding a resident alien),to 6pecial raters for parinerships.Partneirships that conduct a trade or business in provide your caret TIN to the person requesting it she mquester)and,when the United States arc genes'r04ulrgd to Pay a withholding taut under section applicable,to: 144e on any foreign partners'tare of etracti W connected taxable Income from 1.Carify that the TIN you are giuing Is correct for you are waiting tw a number such business,Further,In oartair cases where a Form W-g has not been received, the n�ea urdrsection 144ti to be issued}, requtne a psrtrrerstnlp to presume Ugrt a perirrr le a fom4n peram and pay the section 1446 uAt trddinoux.Thardon.Iry�ire a 2.csrwy that YOU are riot subject to backup wttn"ang,or U.S.parson that In a partner In apArtriarship conducting a hale orbuttlneea(n the 3.CIeAn exemption from backup wtAN-dding N you are it U.S.exempt payee.if United 9tetas,Provide Form W-9 to the psrtnerahip to establish your U.S.status applasbie,you an also certifyig tltat ea a U.S.person,yourellocabis share of and avoid section 14415 withholding on your stare of partners*fncorne. any PWMNship iwome from a U.S.trade or business to riot subject to the Cat.No.10231X Form W-'g(Rev.8-2013) Executive session Lee stated that Barry Bennett has reached out to the board very upset that he lost his job. Paul stated that he brought this up to the board over a year ago. The board had approved a contract change. The change would go from 1 full time distribution and 2 part time to 2 full time and 1 part time. It was decided at the subsequent meeting that the $20K for Barry's position and get more money from town meeting to subsidize the full time person. Paul explained to the board that he approached Barry and asked if he would be interested in the full time position but he stated that he was not. Paul then explained that Woodard & Curran offered Barry a position at Linden Ponds in Hingham and that he declined that as well. Paul explained that they wanted to give Brendan a better quality of life. Lee stated that she and Dan were unaware that Barry was going to be the one let go. Lees question to Paul was "why didn't they wait until July Is'when the contract was up for renewal. Lee wanted to know what Carl said to Barry. Carl stated that he was reassigned to Linden Ponds and he stated that the position was no long funded. Paul stated he met with Barry in the conference. Lee stated that Barry said he could not work in a sewer plant due to his health. Carl stated that he remembers that the board was concerned at an earlier meeting but Paul assured him that he would be reassigned. Paul stated that the only alternative to keep Barry on is to find $20K to add to the contract and Paul will assign him back here. Paul explained that the position in Linden Ponds is a utility position. He would be painting yard work etc. Chris senior has had this happen in the past where he needed to have an employee go from part time to full time. When she stated she couldn't he had to let her go. Barry Bennett then entered the room and supplied the board with a letter from his doctor stating that he cannot work at a sewerage plant at this time. Rolf then stated that the position is no longer here and since he was offered a job at Linden Ponds there really is not much the board can do. Barry stated that he was unable to take the position. Barry stated he did go to Linden Ponds and was told by Dick Gould at Linden Ponds that he would be in the sewer plant not outside doing landscaping as Paul stated. Barry stated that he was very upset. He feels that there is no reason why Sean cannot go to Linden Ponds 2 days a week and leave his job alone. Chris Senior then spoke with Barry he stated that it was not anything against him but a year ago the board decided to change the job from a part time to a full time position and at that time he was offered the position. Barry stated that when he spoke to Paul about the position he was told that his position was not going to be given up. Chris stated that the way the budget is now set up the position has changed. The monies for the upcoming year are for 2 full time positions and 1 part time and that is the reality of the situation. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Barry asked that if he was not to be given his position back then he would like to talk to Chris alone. Barry stated that he would not beg for the job. Paul stated that obviously with the doctor's note he would not go to Linden Ponds. Paul then stated that the other W&C sites have no availability. Barry stated he only wanted to work for Cohasset Water and he would be in contact with Chris as well as the newspaper then left the building. Rolf made a motion to adjourn from Executive Session at 5:08 this was 2nd by Lee. Motion by Lee to adjourn at 5:08 all in favor. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org