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HomeMy WebLinkAboutMinutes - WC - 01/01/2013 - Minutes from January to June 2013 .��ta apP Cohasset Water D E P A R T M E N T Commissioners _ Christopher D. Seebeck R ASSET v S�the Cnnm�Si,%Iw 1950 � COHASSET Peter DeCaprio Leonora C. Jenkins BOARD OF WATER COMMISSIONERS THURSDAY,JANUARY 10, 2013 @ 7:00 PM WATER TREATMENT PLANT—339 KING STREET 7:00 pm Public Comment 7:10 pm Approve Meeting Notes/Abatements 7:30 pm Operations Update 8:15 pm Aaron River Dam Valve & Safety Report 8:30 pm Ellms Meadow Piping 8:45 pm Warrant Note: The Board reasonably anticipates the above matters will be discussed at this meeting. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org SIGN IN SHEET January 10, 2013 NAME ADDRESS Cohasset Water D E P A R T M E N T Commissioners cn Peter DeCaprio cor+AsscT l!� �Z�SZ�w f950 Christopher D. Seebeck Leonora C. Jenkins Minutes of the Cohasset Board of Water Commissioners January 10, 2013 Members Present: Peter DeCaprio, Chairman Christopher Seebeck, Vice-Chairman Leonora Jenkins, Clerk Recording Secretary: Brenda Douglas Guests Present: Doran Crouse, Michael Milanoski, Brian Joyce &Jody Butman Motion made by Lee seconded by Peter to call the meeting to order at 7:02 pm. Motion made by Chris to approve the November 26, 2012 meeting notes after the typo has been fixed. This was seconded by Peter all in favor. Abatements: Robert Ralston 62 Whitehead abatement request was tabled till next meeting. The board wants to see the usage from the February bill. William Hurley 17 Highland Avenue—Motion by Chris to approve seconded by Peter all in favor. This would abate the 8/1/12 bill in the amount of$90.80 and the 11/1/12 bill in the amount of$113.50 Operations Update(Woodard & Curran) Aaron River Safety Report (See Attached Report) 1. Missing low level outlet gate capable of discharging required to pass design flow. Brian stated that this would be an additional valve. Brian questioned this. He feels that it may not be necessary and maybe it is up for negotiation with the Department of Dam Safety. Doran stated that it was a requirement. Brian will contact the Dept. of Dam Safety in conjunction with Doran. 2. Vegetation on emergency spillway potentially compromising stability and impeding water flow as calculated. Doran spoke to several people and it looks like it will have to be hand-picked and this will be at a substantial cost. It was Peter's understanding that the DPW was supposed to take care of this. Brian will check with the DPW. It was suggested to contact the Boy Scouts, Jack Buckley's Community Service Class or look into having prisoners do the job. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org 3. Vegetation in front of and around primary and secondary spillways impedes water flow as designed. 4. Vegetation in the discharge channel compromises integrity and impedes water flow as designed and calculated. Everyone agrees that it would take many men with waders hand picking the entire area. This will also be looked at by Brian and Doran together. 5. Structural integrity of the granite block arch foundation that the discharge channel flows through. Should this fail and fall into Bound Brook then the discharge channel will be unable to pass the design volume required to avoid overtopping. Doran said that this is the roadway outside and is not a Water Department issue. Brian stated that it just needs to be shored up. Brian was able to get the funds to repoint the blocks and where it is undermined there will be blocks. This has been funded and Brendan St. John has given quotes. 6. Erosion across the emergency spillway crest is resulting in ponding water. 7. Broken concrete at gate actuator pedestal. Brian stated this will be fixed with the installation of the valve. Brian has been in contact with other diving companies for quotes. Brian stated that Diving Services, the company who removed the valve for fabrication, got rid of it. Doran stated he was unaware that it had been thrown away. Doran wanted to make it clear that the template that was done by Tim Baxter of Diving Services belongs to the Water Department. The template was made from an existing sluice gate. Brian is looking at a spring install once he gets some more quotes and decides on who will do the work. 8. Erosion in the downstream right slope with head cut. Doran suggested sending the damn safety people a response to all assessments. Even if it months out. Also listed in the report labeled 3.2 Studies &Analyses the following was stated: 1. Inspection of low level outlet pipe when dry to identify condition,joint alignment and structural integrity. Brian will speak to Carl Sestito at the DPW and see if it can be videoed with the camera that he has. All other recommendations Doran feels can be handled in house. Linden Ponds Doran presented a chart which shows Hingham pulling water from our system when we are not running. Doran just wanted to make the board aware. Peter wanted to know if we knew when these things occur. Doran stated if it happens during the day we know, but if it happens at night we would have no way of knowing. July& August Linden Ponds meter was hit by lightning so Doran submitted a bill which was based on the prior year. Doran explained that there is currently a credit of $36,982.36 for the overestimated amount. The December invoice will be a complete credit and a portion of the January billing will be as well. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org The Commission wants to check when the Linden Ponds bill increases. Lee thought it was every year and Peter thought it was every three years. Doran will look into it. Water Meters Doran told the Commissioners that per the budget for water meters we have just surpassed the 100 meters which were in the budget. Doran requested permission to purchase another 50. The Commission agreed that 50 more meters be purchased. Lee suggested that we should be on a more aggressive meter replacement program. Doran then reported that the SEMS program is underway through Woodard& Curran. This is a maintenance program. Peter asked where SCADA system stood. Doran stated that when the guys shut down at the end of the day when they come in in the morning they cannot log on. They think it is a problem with the programming and computer set up. The board wanted to know if there was a time frame when the plant could be on unmanned operation. Doran reported that there is a meeting next week to discuss. This would be on the 141h of January. There was a problem with the filter backwash start up level. When they start the process the levels are now where they should be. Doran feels it is due to pump cycling. Energy evaluation is ongoing. Recommendation should be in shortly. Infrared survey was done: One high lift pump was highlighted. Backwash pump was also hot and replacement part has been ordered. Loose filter valves that were leaking are on order. Cleaned and adjusted the valve which stops water hammering. They have been cleaned and adjusted and are working well now. 480 volt power line in conduit has been fixed. Windows: Brian reported that $25,000 was one quote. $9,834.00 would replace 8 casements in the filter room and fix the hardware upstairs and the foggy lobby window. Ellms Meadow Piping We are about 80 gallons shy to meet the contact time. We are going to increase the valve and pipe from 8-12"which would go to the hydrant. This requires 180' of 12"pipe. Brian has spoken to DEP and they are fine with this. Brian still does not have the CADD so he suggested giving it to Weston& Sampson. Peter would like to give them some work. The first quote they gave us was much too high. The hydrology study is expected to be released next week. This is being tested in house and once completed it will be released. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org GIS system - Telecom system would consolidate utilities. Rob has been working on the school security system. Michael would like to have a tally list of things pending with Brian and Rob Bonnell and each meeting we can touch base on each item. Lee wanted to know what is going on with the antennas on the tanks. Peter stated that there are some amendments on the lease language and Con Com approvals. Lee let the board know that the 8 James Lane property is up for auction. The property owner owed $55,000+in back tax titles and liens. Lee talked to Dan Coughlin. He has old information of the water distribution system from his time with Tutela Eng. and he would be happy to share and supply any information that might be helpful to us. Doran has spoken to him Lee also wanted to know about the Avalon Master meter. Doran explained to the board about how that 6"meter is not reflecting the low flows. What should have been installed is a compound meter. What this all means is that we are billing for more usage than is showing on the 6"meter. Doran has some questions regarding the piping of the meter and is to look into the way the Master Meter is plumbed into the system. Michael wanted to know if Peter met with Governance committee. Peter stated that he called and left a message. Michael stated that the meeting would be to consolidate the Water& Sewer Departments. Michael said that it could have many benefits for both boards. Michael stated that the town structure is being reevaluated to 5 pillars of town government. If the two boards were combined there should be 2 Water Commissioners and 2 Sewer Commissioners with these commissioners being rate payers. The 5tn member on the board should be someone, e.g. the Town Manager. This position should not be Brian Joyce since he needs to report directly to the board. Mike suggested to make the two boards work together with the idea of having a common contractor running both facilities in the future. Peter then wanted to know where Doran was in regards to the operating manual. Doran stated this should be ready to present to the board by next week. Warrants were approved and signed, copies included within. Motion was made to adjourn the meeting by Lee and seconded by Peter at 8:32 all in favor. Respectfully Submitted, Brenda Douglas, Recording Secretary +' �,ti Approved By: r1 Date -V2 7 3 _eon Jenki�g, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org CoItasset Water D E P A R T M E N T Commissioners 19 or,ss Peter DeCaprio � > Se��the G nunit�Since 50 Christopher D. Seebeck Leonora C. Jenkins Minutes of the Cohasset Board of Water Commissioners January 10, 2013 Members Present: Peter DeCaprio, Chairman Christopher Seebeck, Vice-Chairman Leonora Jenkins, Clerk Recording Secretary: Brenda Douglas Guests Present: Doran Crouse, Michael Milanoski, Brian Joyce & Jody Butman Motion made by Lee seconded by Peter to call the meeting to order at 7:02 pm. Motion made by Chris to approve the November 26, 2012 meeting notes after the typo has been fixed. This was seconded by Peter all in favor. Abatements: Robert Ralston 62 Whitehead abatement request was tabled till next meeting. The board wants to see the usage from the February bill. William Hurley 17 Highland Avenue—Motion by Chris to approve seconded by Peter all in favor. This would abate the 8/1/12 bill in the amount of$90.80 and the 11/1/12 bill in the amount of$113.50 Operations Update (Woodard & Curran) Aaron River Safety Report (See Attached Report) 1. Missing low level outlet gate capable of discharging design flow required to pass design flow. Brian stated that this would be an additional valve. Brian questioned this. He feels that it may not be necessary and maybe it is up for negotiation with the Department of Dam Safety. Doran stated that it was a requirement. Brian will contact the Dept. of Dam Safety in conjunction with Doran. 2. Vegetation on emergency spillway potentially compromising stability and impeding water flow as calculated. Doran has spoken to several people and it looks like it will have to be hand-picked and this will be at a substantial cost. It was Peter's understanding that the DPW was supposed to take care of this. Brian will check with the DPW.. 3. Vegetation in front of and around primary and secondary spillways impedes water flow as designed. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org 4. Vegetation in the discharge channel compromises integrity and impedes water flow as designed and calculated. Everyone agrees that it would take many men with waders hand picking the entire area. This will also be looked at by Brian and Doran together. 5. Structural integrity of the granite block arch foundation that the discharge channel flows through. Should this fail and fall into Bound Brook then the discharge channel will be unable to pass the design volume required to avoid overtopping. Doran stated that this is the roadway outside and is not a Water Department issue. Brian stated that it just needs to be shored up. Brian was able to get the funds to repoint the blocks and where it is undermined there will be blocks. This has been funded and Brendan St. John has given quotes. 6. Erosion across the emergency spillway crest resulting in ponding water. 7. Broken concrete at gate actuator pedestal. Brian stated this will be fixed with the installation of the valve. Brian has been in contact with other diving companies for quotes. Brian stated that Diving Services the company who removed the valve for fabrication got rid of it. Doran stated he was unaware that it had been thrown away. Doran wanted to make it clear that the template that was done by Tim Baxter of Diving Services belongs to the Water Department. The template was made from an existing sluice gate. Brian is looking at a spring install once he gets some more quotes and decides on who will do the work. 8. Erosion in the downstream right slope with head cut. Doran suggested sending the damn safety people a response to all assessments. Even if it months out. Also listed in the report labeled 3.2 Studies &Analyses the following was stated: 1. Inspection of low level outlet pipe in the dry to identify condition,joint alignment and structural integrity. Brian will speak to Carl Sestito at the DPW and see if it can be videoed with the camera that he has. All other recommendations Doran feels can be handled in house. Linden Ponds Doran presented a chart which shows Hingham pulling water from our system when we are not running. Doran just wanted to make the board aware. Peter wanted to know if we knew when these things occur. Doran stated if it happens during the day we know, but if it happens at night we would have no way of knowing. July& August Linden Ponds meter was hit by lightning so Doran submitted a bill which was based on the prior year. Doran explained that there is currently a credit of $36,982.36 for the overestimated amount. The December invoice will be a complete credit and a portion of the January billing will be as well. The Commission wants to check when the Linden Ponds bill increases. Lee thought it was every year and Peter thought it was every three years. Doran will look into it. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Water Meters Doran told the Commissioners that per the budget for water meters we have just surpassed the 100 meters which were in the budget. Doran requested permission to purchase another 50. The Commission agreed that 50 more meters be purchased. Doran then reported that the SEMS program is underway through Woodard & Curran. This is a maintenance program. Peter asked where SCADA system stood. Doran stated that when the guys shut down at the end of the day when they come in in the morning they cannot log on. What they think is the programming and computer set up. The board wanted to know if there was a time frame when the plant could be on unmanned operation. Doran reported that there is a meeting next week to discuss. This would be on the 14t" of January. Filter backwash start up level. When they start the process the levels are now where they should be. Doran feels it is due to pump cycling. Energy evaluation is ongoing. Recommendation should be in shortly. Infrared survey was done: One high lift pump was highlighted. Backwash pump was also hot and replacement part has been ordered. Valves are on order that were leaking. Cleaned and adjusted the valve which stops water hammering. They have been cleaned and adjusted and are working well now. 480 volt conduit has been fixed. Windows: Brian reported that$25,000 was one quote. $9,834.00 this would be 8 casements in filter room. Fix hardware upstairs and lobby fix the foggy window. Ellms Meadow Piping We are about 80 gallons shy to meet the contact time. We are going to increase valve from 8-12 and this would go to the hydrant. We are talking 180' of 12"pipe. Brian has spoken to DEP and they are fine with this. Brian still does not have the CAD so he suggested giving it to Weston& Sampson. Peter would like to give them some work. The first quote they have was much too high. The hydrology study is expected to be released next week. This is being tested in house and once completed it will be released. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org GIS system - Telecom system this would consolidate utilities. Rob has been working on the school security system. Michael would like to have a tally list of things pending with Brian and Rob Bonnell and each meeting we can touch base on each item. Lee wanted to know what is going on with the antennas on the tanks. Peter stated that there are some amendments on the lease language and Con Com approvals. Lee let the board know that 8 James land project is no more. The home is up for action. The property owner owed $50,000 in back tax titles and liens. Lee spoke to Dan Coughlin and Doran has spoken to him. He has old plans of the water distribution system from when he worked with Tutela and stated he would be happy to supply the information if needed. Lee also wanted to know about the Avalon Master meter. I explained to the board about how that 6"meter is not reflecting the low flows. What should have been installed is a compound meter. What this all means is that we are billing for more usage than is showing on the 6"meter. Michael wanted to know if Peter met with Governance committee. Peter stated that he called and left a message. Michael stated that the meeting would be to consolidate the Water& Sewer Department. Michael then stated that it could have many benefits for both boards. Michael stated that the town structure is being reevaluated to 5 pillars of the town government. If the two boards were combines there should be 2 Water Commissioners 2 Sewer Commissions these commissioners would be rate payers. The 5th on the board should be someone maybe the Town Manager. This position should not be Brian Joyce since he needs to report directly to the board. Mike suggested make the two boards work together with the idea of having a common contractor running both facilities. . Peter then wanted to know where Doran was in regards to the operating manual. Doran stated this should be ready to present to the board by next week. Warrants were approved and signed, copies included within. Motion was made to adjourn the meeting by Lee and seconded by Peter at 8:32 all in favor. Respectfully Submitted, 0 Brenda Douglas, Recording Secretary Approved By: Date Leonora Jenkins, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org | 'COO � . �- \ � � � / cq C4 cn >- cn u a. A" � � �; \ §§ cp 0 cn uu < � � � \ � } � - - } LU O \r \�\ \ cn cn LU LU z 0 f \� �� $S |; - �� � _ 7C� LLA, co > PE; ci LU ZZI Cl C:. 4= 7 im 0 -j cm x aLU to SECTION 3 3.0 ASSESSMENTS AND RECONVYIENDATIaNS 3.1 Assessments In general, the overall condition of Aaron River Dam is in air the following deficiencies: I. Missing low level outlet gate capable of discharging design =...-. ed 72.i design flow. 2. Vegetation on emergency spillway potentially compromising stabilit- and impeding eater flan as calculated. 3. Vegetation in front of and around primary and secondary spillways impedes water flow as designed. 4. Vegetation in the discharge channel compromises integrity and impedes water flow as designed and calculated. 5. Structural integrity of the granite block arch foundation that the discharge channel flows through. Should this fail and fall into the Bound Brook then the discharge channel will be unable to pass the design volume required to avoid overtopping. 6. Erosion across the emer<„ency spillway crest resulting in ponding water. 7. Broken concrete at gate actuator pedestal. 8. Erosion in the downstream right slope with head cut. 9. Erosion of the walking path along the dams crest has resulted in low spots that may pond water. 10. Wooded vegetation growing in the upstream and downstream slope could compromise stability. 11. Wooded vegetation growing in the downstream toe drain: 12, Cracking in the concrete weir of both primary and secondary spillways. 13. Erosion around training wall on right side of primary spillway where it contacts the embankment. 14. Cracks in the training wall. 15. No operations or maintenance plan in existence. Previously Identified Deficiency Resolution or Current Condition Emergency spillway heavily vegetated Same condition w Discharge channel heavily vegetated Same condition j Erosion channels in right side d/s slope Same condition The following recommendations and remedial measures generally describe the recommended approach to address current deficiencies-at the dam: P'rioi to undertaking recommended maintenance, repairs, or remedial measures, the applicability of environmental permits needs to be determined for activities that may occur within resource areas under the jurisdiction of local conservation commissions- other or other regulatory agencies. 3.2 Studies and Analyses We recommend that the following actions be taken establish a present baseline condition and identify any potential areas of concern. 1) Inspection of the low level outlet pipe in the dry to identify condition, joint alignmeni and structural integrity. 2) Development and implementation of a standard operations and maintenance manual 3) Update the H& H analysis. 4) Update the stability analysis 3.3 Recurrent Maintenance Recommendations Spring through the fall months grass areas should be mowed to allow visible identification of anomalies, vegetation should be maintained to eliminate establishment of large root networks that threaten stability or impede water flow as designed. All gates should be exercised every six months to insure proper operation. Routine inspections of the dam, on foot, by a qualified person familiar with dam inspection, Cshould be conducted to identify any potential problems such as seepage, sliding, piping or rodent boring. 3.4 Minor Repair Recommendations Removal of vegetation from the emergency spillway, discharge channel and in front of the primary and secondary spillways should be conducted ASAP by owner, agents or qualified contractor. Replacement of the low level outlet gate should be done by an experienced contractor ASAP to allow discharge in accordance with design calculations. Repair to the masonry arch at the entry of the Bound Brook to ensure proper discharge volume may exit through the dam's outlets. This work should be done by a qualified contraptor and inspected by.a registered professional engineer. 3.5 Remedial Modifications Recommendations 1) install a -ate on the low level intake pipe to serve as upstream closure prior to the dam's upstream slope. The present configuration is located in the upstream slope immediately adjacent to the crest. An effective closure should allow water to be drained from the pipe for inspection and assessment to identify potential breach that may result in piping through the core. 2) Replace the existing masonry arch at the Bound ,Brook entrance with a reinforced poured or precast structure to ensure continued structural longevity. Aaron River Dam, Cohasset, MA 3.6 Alternatives Replacing the gate with another type of gate in its present location would be considered infe -7 ( location is in close proximity to the dams crest and would not provide the capability to aeUMUO-7 \ for inspection or in case of breech. 3.7 Opinion of Probable Construction Costs Estimated conceptual cost for the items listed above are not a quote and are for ^0t.—,--S only. Recurrent Maintenance Recommendations Control and prevent vegetation 3,000—7,500 per year Regular inspection and operation 1000—3500 per year Subtotal 5,000— 1 1,000 per year 10%contingency 500— 1,100 per year Total 5,500— 12,100 per year Minor repairs Removal of vegetation from spillways &intake channel 10,000— 15,000 Replace low level outlet gate 20,000—40,000 Repair masonry arch 10.000—20.000 Subtotal 40,000—75,000 10%contingency 4,000— 7,500 Total 4,400— 82,500 Remedial modifications Installation of upstream closure gate 75,000— 85,000 Replace masonry arch with concrete 30,000— 40.000 Subtotal 105,000— 125,000 10%contingency 10.500— 12.500 Total 115,500— 137,500 .Aaron River Dam,Cohasset, MA - 13 - Date of Inspection 9/27/?.l11 N N m m c1 L6 t.6 E M ro M M yO (� Ln Ln N tn �J } O O rn O N m �\ ri rn N O p 00 m � c�-1 `� rl t/} N M () {n to to t/)- t!} t/? to tom/} i06 N c-I _ N p N O Ol O M LO �• M I� l0 00 k.D o0 tO rn rn o Ln an d m m in Ut tm r i tn� V)- N u 1 000 N tn O N O- N 01 l O 00 D C E c I �O O � N O rn Ln O M m m cn y t/} 00 in to m t/� t/} N v� p p rn Ln 00 rn 00 0 1 O H � cn U d' m � N O N 00 Mtn tn tn L4try t/� E 000. 000 Lr? 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V)- -Ln -tn Ic* i/? 00 O -Ln IZ X 0) f6 O v ++ O U OA v M w r-I O Ln d O 00 m N O d I- Ict O 3 'O r-I Ln I� m O r-I e-I d O LD d' 00 -* 7 N N N N M M M M d' �* Ln W I- m m Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln O +� O N •N U Q N N U • N C t�if C (d Cr 0) Ln E a x Q L O c v c w a) c L m a�i c m U +, ), > J O i Ln U N N � m E 0'0 'a L IZ J m M 3 N O (UL- } N S= J O M fu i O N L U 7 - U Q L -C O 0) C C 0J N cc Z) Ln w in w U U U 0 U cn Q Q Date: 01/10/2013 Town of Cohasset AutoMate 4 . 0 Time: 14 : 41 WATER & SEWER MISCELLANEOUS ACTIVITY (EB) Page 1 dated 01/01/2013 thru 01/10/2013 Ad Property address Property owner Date Cd Description Reading Usage Amount 1002 498 JERUSALEM ROAD VANDERWEIL, ANNE H 01/03/2013 EB Send Letter Error Reading HH 1013 32 LINDEN DRIVE HOBSON, RONALD P 01/08/2013 EB Send Letter Remote removed 1026 27 LINDEN CIRCLE SANTORO, CHARLES 01/08/2013 EB Send Letter Remote not working 1208 96 JERUSALEM ROAD AXON, STEVEN 01/08/2013 EB Send Letter-gas mtr over OR 1229 24 JOY PLACE WADSWORTH, EDWARD & SUZANNE 01/08/2013 EB Send 2nd letter Remote Broken 1252 32 NICHOLS ROAD BAKER, MARK A 01/03/2013 EB No Letter Pit Error HHHH 1290 133 NICHOLS ROAD NORTON, JAMES 01/08/2013 EB Unable to Get Read -PickUp 2092 70 BLACK HORSE LANE BARNARD JR, JOHN 01/08/2013 EB No Letter Pit-Remote Broken 2294 37 CEDAR ACRES LANE TEXEIRA JR, ELMAN F 01/08/2013 EB No Letter Pit-Remote Broken 3008 42 SMITH PLACE PROTULIS, ROBERT F 01/09/2013 EB Send Letter OR Broken 3151 18 NORFOLK ROAD CARMODY, MEKA-MARL 01/09/2013 EB Remote Removed "'4 180 POND STREET RLCL TRUST 01/09/2013 EB No Letter Pit-Replace meter 3409 251 POND STREET CUNNING, MICHAEL 01/09/2013 EB Send Letter Remote Broken 13 bills printed Totals: 0.00 ( � 1 IARIA BROS. INC. 33 OAK STREET Estimate HINGHAM, MA 02043 781-749-9468 Cohasset Water Co. Date Estimate# 339 King Street 1/9/2013 511 Cohasset, MA 02025 Project King Street-Glenn Pratt Description Total Scope of Work -Cut road,remove asphalt,truck off site -Excavate trench for new water line from main to curb stop in front of wall;truck material off site -Install new 1"pipe and curb stop(supplied by Cohasset Water) -Install sand for bedding -Install flow fill in road and road plate -Remove road plate next day;prep for asphalt •Loam side of road Iaria Bros. Price 4,400.00 Not Included -Police details,any water components,town permits,rock/ledge removal,handling or hauling of hazardous material. Total $4,400.00 Any change to plan could result in a change of price. Please call Tony with any questions at 617-460-5507. E-mail info@IariaBros.com Fax# 781-749-6173 Web Site www.IariaBros.com Utilities 65-450-5211 Town o1`Cc,hi d.sset SCHEDULE OF HILLS PAYABLE To the Accounting Officer: The fa11awitrg named 6i11$ of the ohasset %star Department, arrtounting in the aggregate to $9,914.45 are hm- -by approved and You are requested to place them on a. w=. ant for payment. DATE: January 10, 2013 Name of Creditor Account PO Amount Extended AT & T 65-450-5211 i301092 34.69 1301236 34,6E S69.38 Verizon Wireless 1.301143 213.35 ,� National Grid (Gas) 1300281 307.76 1300181 14 .03 i 1300281 61.61 1300281 356.02. 1300281 93.53 1300281 35.49 $11,301.43 'J National Grid (Electric) 1300280 13.o2, 1300280 2f�.08 1300280 22.08 1300280 ,, 17.36 1300280 49.24 1300280 7 2.0 8 1300280 �i 14.11 1300280 _28.13 1300280 �19,79.29 1300280 8.4 6 1300280 -p-4.22 1300280 a7.€11 1300280 13.99 1300280 29.80 — _ 1300280 Ij,lE9.'.7 ------ 1300280 _-_ l4.24 1300280 4.94 1300_280 13500280 15 8.5 3 $4,943.47' UI $ Co Cast { { i-300070 j 16i.(K j 1 I30QQ70 f18.02 130N70 1.02.00 1300070 107.00 1300070 66.95 1300C17U 107.00 1300070 1107.00 E 1300070 €17.00 1300070 4107.00 1300070 16LDO 13100070 102.00 1300070 I07.00 1300070 66-95 13000 70 98.02 S1,497.94 Verizon 130D278 7Q.Cf- 1.300270 70.05 1300278 38.3E 1300178 5I.65 130027$ 1300278 ?7.216 1300 278 234.63 1 13002- 34.73 1300278 35_02 1300?78 74.77 1300278 j 34.73 $698_51 Verizon (Long Distance) 1_011.)9 ; $1.64 Direct Energy 1300279 424,87 _ 1 300279 57,37 11300279 191.23 1300279 388.19 1300279 74.32 13002-79 376?5 S1,512 23 To-tat co 9 nM� I SystemMa1riteIIf1IICe 65-450-552,54 t f-€ j ' 1 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: N fi 2013 LA CtidJi r'+ANT'5 The following named bills of the Cohasset 'Plater DepaF e aggregate to $53,704.82 are hereby approved and you are requested to place them on a warrani for payment DATE: January 10,2013 Name of Creditor Account PO# Amount Extended � Woodard & Curran 65-450-5250 1.301140 $25,133.60 t:" 56 3 1301226 $11,250.00 U 1301227 S638.18 Y 1.301228 $7,057.80 S44,079.58 Burt Process Equipment 1301158 $1,389.6$ Ti-Sales 1301157 $2,220.00 Hingham Lumber 1301233 $4.49 1301233 $3 7.75 1301233 $22.32 $64.56 Iaria Bros.,Inc. 1301241 S3,726.00 Sestito Landscaping 1301235 $2.225.00 Total S53,704.82 r r COnunISSioner5 1- 4z % 44, fit")^ Extraordinary Maintenance C" L & 654511-5275 Town of Cohassct SCHEDUI-E OF BILLS R-112LY-ABLE To the Accounting Officer: The flowing named bills of the Cohasset Water Department, amounting in the aggregate to 19210.00 are hereby approved and you are requested to place them on a warrant for payment. DATE:January 10.2013 Name of Creditor Account PO4 Amount Extended Town of Cohasset Poiice De 65-450-5275 1301091 S920.001 Total S920.00 CommissiDners 1�1 Legal a► ' A. 65450-5300 Town of Cohasset M SCHEDULE. OF BILLS PAYABLE S To the Accounting,Officer: The following named. bills of the Cohasset Water Department, amounting; in the aggregate to $1,745-78 are hereby approved and you are requested to dace them on a � warrant for pa}-rneni. :DATE. January 10,2013 _ 'Name of Creditor aunt Pam#` An-haunt Extended Deutsch 14-11liams Brooks &- 1 65-450-5300 1301156 l�erensis S1,745.78 i i $1,745.78 1\.� �`Qtntrti.ssionerst`i � C'l�euraiea'�a13 6-5 450-5:547 Town rfC,ohasset w ' x SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills oi'-the iC:ohasset Qk ater Deparunent, aruoimting in-lie aggregate to$9,969.41 are hereby approved and you anre requested to place them on a vvarmnt for payment. LATE: January 10,2013 Name of Creditor Accoant PO Amount Extended 111 Analvtieal 65-450-5547 1300165 20.00 1.300165 150.00 1300165+ 170.00 1300165 76.00 1300165 S i m 1300165 20.00 , 1300165 1.00 1300165 20.00 1300165 235.00 1300165 590.00 1300165 135.00 1300165 4 a2.50 1300165 81.00 1300165 20.00 1300165 35.00 1300165 20.00 ---------- 1300165 81.00 1.300165 20.00 $2,317.50 L 1 liaeh C 1301134 --- S682.34 1301231 S1,199.97 .1%1_1 Janes Chemicals,lnc. --- alvtxcal,Inc. _ 1.301243 S544.6 .l ha a� 0 Pristine Water Solutions 1301238 S1,t143.— t TdA—a- r' , --_— �_S5,969.41 Z� General Operating Expenses 65-450-5400 _ -- To,�N,n of Colxasset ' SCHEDULE- OF BILLS PAYABLE A'G����P GE TPN�S+ To The Acoounfing Officer: The follovAng named bills of the Cohasset Water Department, amounting in the aggTeg�ate to $8,110.67 are hereby approved and you are requested to place them on a warrant for payment. DATE: Janu4a 10, 201.3 dame of Creditor Account PO4 amount Extended W. B. Mason Co.,Ine.. 65-450-5.4400 13€11093 $143.55 Nin�ham Luuaiaer Co — 1301094 $91.05 Rausai Lo 'c LLC 1301141 $999.95 w Hingham Lumber Cu � — _ _— 1341135 $1�94.35 f Robbim Garage Inc. 11301137 $916.170 � Ste heo Gleam S-y'stems 1301438 $279.50 'ilium F. Ford t'om any _ 1301142 $119.85 Goodwin Graphics Inc 130I.144 S2,129.09 WV.S. 1%12son Co., Inc. 1301234 $347-35 William F. Ford Company r Com any 1301159 _ S117.64 ton 1301 5d,1-2?.03 Dept. of Lnvironnertal PrOte. 1301232 S?5.7b Purchase Power � 130122.9 � 595.40 EutureQuest W.B. �xsan Co., Inc. 1301230 � � 88.,q f Protection. One Alarm I i 1301240 S 118.00 �✓ 1301239 S85.110 I?co Systems Pest__jgmt I — - _ t 7l'titaF � � .f�_ I S8,i10.67 V /!i F 'Conuriissioners r }k . .id i ANT`s AteCs � SiuYd e 65450-5294 Town of Cohasseti SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $14,355.00 are hereby approved and you are requested to place them on a warrant for payment. DATE: January 10, 2013 Name of Creditor Account PO## Amount Extended Volvo Rents 65450-5294 1301145 _! 51,931.00 i MineraT�Processing Svcs, !LLC 1301237 $12,424.00 i i Total �� $14,355.00 Conzcnissioners Conti-acted Services 65-465-450-5318 Town of C-ohasset SCHEDULE OF BILLS PAPA LE To the Accounting Officer: The following named bills of the Cohasset Water Department, arnounting, in the aggregate to $13 6,3)66.50 are hereby approved and you are requested- to place therm on a warrant for payment. DATE: January 10, 2013 -Name of Creditor 1 Account PO# Amount Extended Woodard& Curran s 65-450-5318 1301.136 568,183.25 a-,v 1 1301242 S68,183.25 $136,366.50 Total 5136,366.50 Commissioners Cohasset Water D E P A R T M E N T Commissioners Christopher D. Seebeck R '� 1950✓ tie Ccmr�nu W Since corAssET ' Peter DeCaprio Leonora C. Jenkins BOARD OF WATER COMMISSIONERS Wednesday, February 27, 2013 Water Treatment Plant—339 King Street AGENDA 6:00-6:15 pm Public Comment 6:15-6:45 pm Nemo 6:45-9:00 pm Budget Note: The Board reasonably anticipates the above matters will be discussed at this meeting. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org SIGN IN SHEET February 27, 2013 NAME ADDRESS C V'✓ 7AU -1 d �� C r7?/�y v A, Cohmset Water D E P A R T M E N T Commissioners Peter DeCaprio COHASSE,; the CmmwWY Since 1950 Christopher D. Seebeck — Leonora C.Jenkins Minutes of the Cohasset Board of Water Commissioners February 27, 2013 Members Present: Peter DeCaprio, Chairman Christopher Seebeck, Vice-Chairman Leonora Jenkins, Clerk Recording Secretary: Brenda Douglas Guests Present: Doran Crouse, Paul Roux, Brian Joyce, Mary Gallagher& George Chamillard from the Advisory Board who is the Water Department liaison. Motion made by Lee seconded by Chris to call the meeting to order at 6:06 pm. It was announced that Peter was running late but would be there shortly. Public Comment Lee made a motion to approve the meeting notes for the January 10, 2013 meeting this was seconded by Chris. Motion made by Lee to approve the warrants dated 2/19/13 this was seconded by Chris. Abatements: Richard Cate—40B Nichols Road Mr. Cate explained that while away contractors had access to the home. When he returned after two weeks he found that the flush handle on the toilet was stuck in the down position. After a brief discussion it was agreed to abate $475.23 of the February 1, 2013 water bill. Dorothy McKeon—397 Beechwood Street Ms. McKeon explained that her outside faucet froze and split. She was told of this by the mailman. She had no idea how long it had been running. She contacted her son to come shut it off in the basement. She wrote that she is 83 years old and on a very limited income. After a brief discussion it was agreed to abate $1,078.21 from her February 1, 2013 water bill. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Robert Ralston—62 Whitehead Road This request was tabled from last month's meeting so that the Commission to get a look at the currant usage. Mr. Ralston stated that during the period of the 11/1/12 bill ( 7/2- 10/3/12)the home was vacant until 8/30/12. He stated that there was no way that amount of water could have been used. When the commission reviewed previous years for the same time period they found usage to be high. After a lengthy discussion it was agreed to abate 1900 cubic feet and not the 5300 cubic feet that Mr. Ralston had requested. Motion made by Lee to approve abatements as discussed this was seconded by Chris. NEMO Doran reported it was quite eventful. When Tom and Bruce came in to run the plant on Saturday, February 9th at 5:OOA there was no electricity and the generator had failed. Bruce contacted Power Systems Division, which is the company that maintains the generator. Power Systems stated they would get to the plant as soon as possible. Throughout the morning much effort was spent attempting to procure temporary heaters for the plant to prevent pipes from freezing and potentially rupturing. One propane heater was borrowed from RW Rosano. Water Department staff purchased 3 propane tanks and one more heater from John Hoadley & Sons. Both heaters were used,all Saturday night and into Sunday. On Sunday, February 1 Oth at 10:00A the emergency interconnect with Hingham was opened after contacting Mr. John Walsh of Aquarion Water. Throughout the event there was no evidence that tank levels got below 46'. Glenn Pratt head of the Emergency Management procured an emergency generator from Ad Hoc Energy, and was scheduled for delivery between 5:00 and 7:OOP Sunday night, 2/10/13. The company electrician arrived at 3:OOP to start the connection process. Once the generator arrived on site they began to connect it. During the connection power was restored to the facility. They completed the connection just in case power was lost again. At this time the interconnect was closed. For more details see the attached "Winter Storm Nemo Incident Timeline", produced by Doran. The Commission wanted to know if the staff was taking steps to improve response times. Doran stated that phone chargers were purchased for the vehicles for future events. It was suggested that the commission purchase one more propane heater to eliminate the need for borrowing or renting one. Doran also suggested that the plant should have a snow blower on site to assist in the removal and clearing during heavy snow events. Another obstacle which the plant operators faced was that plant emergency lighting does not work. The lights should be made functional and routinely tested. This is a deficiency that was listed on the Woodard & Curran Health& Safety Audit. At this time they are scheduled for repair and replacement. Another item that W&C is looking into is a surge arrestor system. Paul has asked for quotes from both Ad Hoc Energy and Power Systems Division. Doran then stated that 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org the Emergency Response Plan needs to be revised to include more on site vendors such as electricians, contractors, generator companies, etc. Lee stated that there is an interconnection meeting next week which she cannot attend. Tuesday, March 5tn Budget Peter started by stating he was comfortable with the budget that is being presented for next fiscal year excluding the hydrant fees and indirect costs. Mary stated that this was put together by the Budget Planning Board. After a quick review Chris suggested putting the System Maintenance and Extraordinary Maintenance together as one line item of $160,000. Lee wanted to make sure that the budget allowed for a more aggressive move to replace meters. She suggested that 250 meters be replaced with an additional 50 on hand for new hookups. Peter said that it can be CAPEX rather than in the budget. Doran & Paul suggested putting in $100,000 for Sludge in 2014 and 0 for 2015 as long as the sludge removal has been brought in house. Peter asked Paul what the upcoming increase for the O&M contract with Woodard & Curran will be. Paul stated that it is a 5.5% increase in the third year for W&C monthly contract. Doran suggested that the milfoil line item be increased to $30,000. Paul presented the board with a 3 year capital plan (plan is enclosed). Lee asked about having the capital plan expanded to 5 years and asked if it included everything he felt the operation required in the near future. Paul indicated there are more items to be included. He also gave them a breakdown of lagoon sludge management(plan is enclosed). Peter wanted to know what is currently pending. Paul stated there is a list on the white board in Brenda's office but he will put it together in order of importance. Brian thought that Peter was going to contact Weston& Sampson for the design at Ellms Meadow and did not recall being the one to contact Weston& Sampson. At the previous meeting Peter stated that we would throw them a bone to oversee and pay them a small consultant fee which people meant Peter would contact W&S. Estimate was $9,000.00. Peter requested Brian to put together a drawing to submit to Weston& Sampson&the contractors to bid on. Peter asked Paul what is the max that can be drawn from Ellms Meadow. Doran and Paul stated 110,000 gallons a day. Doran stated that the station should be able to run April 15 —Nov 15. The state said that we could up the chlorine to .1 but the board does not want to do that. Peter asked Brian how long it would take to put the design together. Brian stated he would have the drawings designed within 2 weeks. Then he will send to Weston& Sampson and get it out to bid. Peter has asked Mike to look into having our amortization put back. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Paul brought up the fact that the town had been approved for a grant for solar arrays for roof top system, ground mount system and 2 solar powered systems for each tank. Mary brought up that this would have to be put on the warrant for April meeting so that it could be voted on. Mary asked what the town would need for funding. Paul said that the town would have to make the commitment to make the match of$247,000 for 1.4 million in grant money. Peter asked Paul to check on the savings. Mary requested a copy of the grant agreement. Paul will get her a copy. Then Paul talked about the grant for$15,000 for the fluoride system. Mary stated she did not know about this and asked what the commitment of the town would be. Paul said it was a$3,500.00 match. This would require plumbers and electricians to upgrade the fluoride system. Then the discussion went back to the Sludge Lagoon project. Brenda brought up the fact that there were unused SRF capital monies still available. Motion was made by Chris to go ahead with the sludge removal project thru W&S and use SRF monies and go to town meeting for additional appropriation; this was 2"d by Lee all in favor. Lee brought up the new development coming into town this fiscal year and that the board needed to look at the current policy for new connections. Currently the rate is $8,810.00 and the commission would supply the service from the main to the shut off. It was agreed that this can sometimes be very costly and it is not in the budget. It was suggested to reduce the rate and make the contractor responsible for the entire line to the main. A Motion was made by Chris Seebeck to amend the system development charge from $8,810.00 to $7,500.00. It will now be the sole responsibility for the connection to the water main of the contractor/homeowner. The Water Department will be responsible for inspection of the new water service. This was seconded by Lee, all in favor. Peter asked where the SCADA hardware/software stood in regards to unmanned operations? Paul stated that there was still some programming and electrical work to be done. There is also alarm monitoring to be programmed as well. Once completed the state will need to come in and inspect to sign off on. Then there was a discussion regarding the filter media. Paul explained that the filter media has not been replaced in many years. Peter wanted to know if Paul's suggestion of 1 filter each year for the next 3 years is aggressive. Peter wanted to know if it would be advantageous to do all 3 at once. Paul said it would be good if all 3 could be done at the same time but not necessary. Peter stated that the monies from retained earnings could be used to pay for it. Lee made a motion to bid out 2 bids 1, 2 & 3 media replacement this was 2"d by Chris all in favor. Paul then stated that currently the operators were working on dropping the basins to clean out the sludge. He also stated that the mud valves don't work and will be replaced. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Peter stated that there seems to be a lot of things on Paul's list. He wanted to know what Paul thought was one of the highest priorities coming up next. Paul stated the chemical system upgrade would be next. Brian stated that the cost for the gate at Aaron River would be $59,000. Peter stated that this would come out of retained earnings. Peter stated that the water model created by Woodard & Curran was great. Brian would like to see it so Paul will set up an invite with the Woodard& Curran programmer. . Doran had compliance issue with dam safety if commission has no issues he will send out. Commission told him to follow through. Motion was made to adjourn the meeting by Peter and seconded by Chris all in favor @ 8:08 pm favor. Respectfully Submitted, Brenda Douglas, Recording Secretary Approved By: Cr `h Date _ r Leonora Jenkins, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org =� �h Cohnsset Water D E P A R T M E N T Commissioners M •CO"AS ET the &xffimW Since 1950 Peter DeCaprio �O�OHASSE Christopher D. Seebeck Leonora C. Jenkins DRAFT Minutes of the Cohasset Board of Water Commissioners February 27, 2013 Members Present: Peter DeCaprio, Chairman Christopher Seebeck, Vice-Chairman Leonora Jenkins, Clerk Recording Secretary: Brenda Douglas Guests Present: Doran Crouse, Paul Roux, Brian Joyce, Mary Gallagher& George Chamillard from the Advisory Board who is the Water Department liaison. Motion made by Lee seconded by Chris to call the meeting to order at 6:06 pm. It was announced that Peter was running late but would be there shortly. Public Comment Lee made a motion to approve the meeting notes for the January 10, 2013 meeting this was seconded by Chris. Motion made by Lee to approve the warrants dated 2/19/13 this was seconded by Chris. Abatements: Richard Cate—40B Nichols Road Mr. Cate explained that while away contractors had access to the home. When he returned after two weeks he found that the flush handle on the toilet was stuck in the down position. After a brief discussion it was agreed to abate $475.23 of the February 1, 2013 water bill. Dorothy McKeon—397 Beechwood Street Ms. McKeon explained that her outside faucet froze and split. She was told of this by the mailman. She had no idea how long it had been running. She contacted her son to come shut it off in the basement. She wrote that she is 83 years old and on a very limited income. After a brief discussion it was agreed to abate $1,078.21 from her February 1, 2013 water bill. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Robert Ralston—62 Whitehead Road This request was tabled from last month's meeting so that the Commission to get a look at the currant usage. Mr. Ralston stated that the I I/1/12 bill which was for the time period of 7/2-10/3/12 the home was vacant until 8/30/12. He stated that there was no way that amount of water could have been used. When the commission reviewed previous years for the same time period they found usage to be high. After a lengthy discussion it was agreed to abate 1900 cubic feet and not the 5300 cubic feet that Mr. Ralston had requested. Motion made by Lee to approve abatements as discussed this was seconded by Chris. NEMO Doran reported it was quite eventful. When Tom and Bruce came in to run the plant on Saturday, February 9th at 5:00am there was no electricity and the generator had failed. Bruce contacted Power Systems Division, which is the company that maintains the generator. Power Systems stated they would get to the plant as soon as possible. Throughout the morning much effort was spent attempting to procure temporary heaters for the plant to prevent pipes from freezing and potentially rupturing. One propane heater was borrowed from RW Rosano. Water Department staff purchased 3 propane tanks and one more heater from John Hoadley & Sons. Both heaters were used all Saturday night and into Sunday. On Sunday, February 10tha at 10:00 am the emergency interconnect with Hingham was opened after contacting Mr. John Walsh of Aquarion Water. Throughout the event there was no evidence that tank levels got below 46'. Glenn Pratt head of the Emergency Management procured an emergency generator from Ad Hoc Energy, and was scheduled for delivery between 5:00 and 7:00pm Sunday night, 2/10/13. The company electrician arrived at 3:00 pm to start the connection process. Once the generator arrived on site they began to connect it. During the connection power was restored to the facility. They completed the connection just in case power was lost again. At this time the interconnect was closed. For more details see the attached"Winter Storm Nemo Incident Timeline", produced by Doran. The Commission wanted to know if the staff was taking steps to improve response times. Doran stated that phone chargers were purchased for the vehicles for future events. It was suggested that the commission purchase one more propane heater to eliminate the need for borrowing or renting one. Doran also suggested that the plant should have a snow blower on site to assist in the removal and clearing during heavy snow events. Another obstacle which the plant operators faced was that plant emergency lighting does not work. The lights should be made functional and routinely tested. This is a deficiency that was listed on the Woodard& Curran Health & Safety Audit. At this time they are scheduled for repair and replacement. Another thing that W&C is looking into is a surge arrestor system. Paul has asked for quotes from both Ad Hoc Energy and Power Systems Division. Doran then stated that 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org the Emergency Response Plan needs to be revised to include more on site vendors such as electricians, contractors, generator companies, etc. Lee stated that there is an interconnection meeting next week which she cannot attend. Tuesday, March 5cn Budget Peter started by stating he was comfortable with the budget that is being presented for next fiscal year excluding the hydrant fees and indirect costs. Mary stated that this was put together by Planning Board. After a quick review Chris suggested putting the System Maintenance and Extraordinary Maintenance together as one line item of$160,000. Lee wanted to make sure that the budget allowed for a more aggressive move to replace meters. It was suggested that 200 meters be replaced. Doran& Paul suggested putting in $100,000 for Sludge in 2014 and 0 for 2015 as long as the sludge removal has been brought in house. Peter asked Paul what is the increase percentage for the O&M contract with Woodard& Curran. Paul stated that it is a 5.5% increase in the third year for W&C monthly contract. Doran suggested that the milfoil line item be increased to $30,000. Paul presented the board with a 3 year capital plan (plan is enclosed). He also gave them a breakdown of lagoon sludge management(plan is enclosed). Peter wanted to know what is currently pending. Paul stated there is a list on the white board in Brenda's office but he will put it together in order of importance. Brian thought that Peter was going to contact Weston& Sampson for the design at Ellms Meadow. Brian did not agree, he did not recall being the one to contact Weston& Sampson. Peter at the previous meeting stated that we would throw them a bone to oversee and pay them a small consultant fee. Estimate was 9,000.00. Peter requested Brian to put together a drawing submit to Weston& Sampson&the contractors to bid on. Peter asked Paul what is the max that can be drawn from Ellms Meadow. Doran and Paul stated 110,000 gallons a day. Doran stated that the station should be able to run April 15 —Nov 15. The state said that we could up the chlorine to .1 but the board does not want to do that. Peter asked Brian how long it would take to put the design together. Brian stated he would have the drawings designed within 2 weeks. Then he will send to Weston& Sampson and get it out to bid. Peter has asked Mike to look into having our amortization put back. Paul brought up the fact that the town had been approved for a grant for solar arrays for roof top system, ground mount system and 2 solar powered systems for each tank. Mary brought up that this would have to be put on the warrant for April meeting so that it could be voted on. Mary asked what the town would need for funding. Paul said that the town 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org would have to make the commitment to make the match of$247,000 for 1.4 million in grant money. Peter asked Paul to check on the savings. Mary requested a copy of the grant agreement. Paul will get her a copy. The Paul talked about the grant for$15,000 for the fluoride system. Mary stated she did not know about this and then asked what the commitment of the town would be. Paul stated it was a$3,500.00 match. This would require plumbers and electricians to upgrade the fluoride system. Then the discussion went back to the Sludge Lagoon project. I brought up the fact that there were still unused SRF capital monies still available. Motion was made by Chris to go ahead with the sludge removal project thru W&S and use SRF monies and go to town meeting for additional appropriation; this was 2nd by Lee all in favor. There was a discussion about new development coming into town this fiscal year and that the board needed to look at the current policy for new connections. Currently the rate is $8,810.00 and the commission would supply the service from the main to the shut off. It was agreed that this can sometimes be very costly and it is not in the budget. It was suggested to reduce the rate and make the contractor responsible for the entire line to the main. A Motion was made by Chris Seebeck to amend the system development charge from $8,810.00 to $7,500.00. It will now be the sole responsibility for the connection to the water main of the contractor/homeowner. The Water Department will be responsible for inspection of the new water service. This was seconded by Lee Jenkins all in favor. Peter asked where SCADA the hardware/software stood in regards to unmanned operations? Paul stated that there was still some programming and electrical work to be done. There is also alarm monitoring to be programmed as well. Once completed the state will need to come in and inspect to sign off on. Then there was a discussion regarding the filter media. Paul explained that the filter media has not been replaced in many years. Peter wanted to know if Pauls suggestion of 1 filter each year for the next 3 years is aggressive. Peter wanted to know if it would be advantageous to do all 3 at once. Paul said it would be good if all 3 could be done at the same time but not necessary. Peter stated that the monies from retained earnings could be used to pay for it. Lee made a motion to bid out 2 bids 1, 2 & 3 media replacement this was 2nd by Chris all in favor. Paul then stated that currently the operators were working on dropping the basins to clean out the sludge. He also stated that the mud valves don't work and will be replaced. Peter stated that there seems to be a lot of things on Paul list. He wanted to know what Paul thought was one of the highest priorities coming up next. Paul stated the chemical system upgrade would be next. Brian stated that the cost for the gate at Aaron River would be $59,000. Peter stated that this would come out of retained earnings. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Peter stated that the water model created by Woodard & Curran was great. Brian would like to see it so Paul will set up an invite with the Woodard& Curran programmer. . Doran had compliance issue with dam safety if commission has no issues he will send out. Commission told him to follow through. Motion was made to adjourn the meeting by Peter and seconded by Chris all in favor @ 8:08 pm favor. Respectfully Submitted, Brenda Douglas, Recording Secretary Approved By: Date Leonora Jenkins, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org CClerical 65-450-5319 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $36.73 are hereby approved and you are requested to place them on a warrant for payment. DATE- February 19,2013 'V Name of Creditor Account PO# Amount Extended Purchase Power 65-450-5319 1301431 $36.73 C Total $36.73 7 ` . 2 Commissioners Date Contracted Services 65-465-450-5318 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $68,183.25 are hereby approved and you are requested to place them on a warrant for payment. DATE: February 19, 2013 Name of Creditor Account " PO# Amount Extended Woodard & Curran 65-450-5318 1301514 $68,183.25 Total $68,183.25 64 j, - Commissioners - C C Extraordinary Maintenance 65-450-5275 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $5,298.36 are hereby approved and you are requested to place them on a warrant-for payment. s.,:— DATE: February 19, 2013 Name of Creditor Account PO# Amount Extended Pierce Refrigeration Inc. 65-450-5275 1301517 $3,423.36 Sestito Landscaping 1301450 $1,875.00 C Total $5,298.36 Commis 'o s �� Legal 65-450-5300 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $1,678.10 are hereby approved and you are requested to place them on a warrant for payment. DATE: February 19,2013 Name of Creditor Account PO4 Amount Extended Deutsch Williams Brooks & 65-450-5300 1301430 667.10 Derensis 1301501 1,011.00 S1,678.10 Total $1,678.10 Ir �2 Commissi- ers `� System Maintenance C 65-450-5250 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $41,264.45 are hereby approved and you are requested to place them on a warrant for payment. DATE: February 19, 2013 Names€Creditor _: Account PO# Amount Extended ABC Equipment Co.,Inc. 65-450-5250 1301451 $496.45 1301515 $50.00 $546.45 Joseph Calvi Jr. & Sons 1301429 $1,200.00 James A. Clark Electric Inc 1301521 $2,075.00 Diving Services Inc. 1301428 $1,750.00 1301428 $925.00 $2,675.00 FlowRite Valve Svcs,Inc. 1301460 $4,131.25 John Hoadley & Sons Inc. 1301459 $495.00 1301502 $146.05 $641.05 Iaria Brothers Inc. 1301462 $4,400.00 1301458 $714.00 $5,114.00 Arthur P burn & Sons Inc 1301457 $2,000.00 R.W. Rosano Corp1301543 $6,649.00 Ti-Sales 1301456 $7,581.72 1301456 $170.80 $7,752.52 Vento Industries 1301506 $300.00 Woodard & Curran 1301455 $4,401.80 1301536 $3,778.38 $8,180.18 Total $41,264.45 I v ommissioners General Operating Expenses 65-450-5400 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $6,665.04 are hereby approved and you are requested to place them on a warrant for payment. DATE: February 19, 2013 Name of Creditor— Account -PO# Amount -Extended Commonwealth of Massachusetts 65-450-5400 1301435 $100.00 Corr pro 1301534 $670.00 Eagle Flag of America, Inc. 1301434 75.90 Hingham Lumber 1301454 $53.96 1301454 $8.09 1301454 $23.17 $85.22 William McAuliffe 1301533 $800.00 C Pierce Refrigeration 1301461 98.00 1301461 $441.00 $539.00 Protection One 1301436 $562.00 Robbins Garage Inc. 1301516 $229.00 Ste hco Cleaning Systems 1301433 $279.50 1301503 $279.50 $559.00 Brendan Stone 1301531 $800.00 Tyco Integrated Security 1301440 $1,763.37 W.B. Mason 1301432 $1316.23 1301505 $345.32 $481.55 Total _ $6,665.04 Commission s v Date t Chemical/Lab 65-450-5547 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $4,946.90 are hereby approved and you are requested to place them on a warrant for payment. DATE: February 19,2013 Name of Creditor Account PO # Amount Extended ^" Borden & Remington q,.. ' 65-450-5547 1,301513 $1,125.00 Grainger 1301453 $176.90 R I Anal tical 1300165 81.00 1300165 20.00 1300165 170.00 1300165 21.00 1300165 150.00 1300165 81.00 1300165 76.00 1300165 20.00 1300165 145.00 1300165 21.00 1300165 20.00 1300165 81.00 1300165 20.00 1300165 150.00 _ 1300165 165.00 1300165 81.00 1300165 81.00 1300165 20.00 1300165 81.00 1300165 20.00 1300165 81.00 1300165 20.00 $1,605.00 Univar 1301465 $2,040.00 Total $4,946.90 �Z Z 47 Commissioners \ 5.1 Date Utilities 65-450-5211 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of,the Cohasset Water Department, amounting in the aggregate to $15,051.05 are hereby approved and you are requested to place them on a warrant for payment. DATE: February 19, 2013 Name of Creditor Account PO # Amount Extended AT & T 65-450-5211 1301439 $34.31 ComCast 1300070 98.02 1300070 102.00 1300070 66.95 1300070 107.00 1300070 107.00 1300070 107.00 1300070 107.00 1300070 160.56 1300070 107.00 1300070 107.00 1300070 107.00 1300070 107.00 1300070 107.00 $1,390.53 Direct Energy 1300279 $409.21 1300279 $94.97 $504.18 Integrys 1301496 87.28 1301497 3.77 1301498 155.38 1301499 46.11 1301500 4,368.81 1301507 161.67 1301512 29.79 1301511 3.64 1301508 .62 1301509 2,489.29 1301510 10.04 1301518 16.43 $7,372.82 National Grid (Gas) 1300281 427.23 1300281 354.72 1300281 11102 $89187 National Grid (Electric) 1300280 8.11 1300280 1,623.00 1300280 22.02 1300280 12ZO 1300280 107.40 1300280 16.55 1300280 21.34 1300280 38A 9 1300280 12.44 1300280 42.76 r, 1300280 95.23 1300280 1,816.42 1300280 819 S3,824.05 Verizon (Long Distance) 1301438 1.69 1301504 1.64 $3.33 Vernon 1300279 24010 1300278 2712 1300278 27.22 1300278 51.49 1300278 38.30 1300278 6911 1300278 34.73 1300278 35.02 1300278 74.77 $598.76 Vernon Wireless 1301437 21515 1301544 213.35 $429.20 $15,051.05 Total 'l Commissi�rr6r Coh"sset Water D E P A R T M E N T �, ���;:��.c•� Commissioners Christopher D. Seebeck Rs: ET v &" Cn�mV Since 1950 p GOt1A5SET Peter DeCaprio Leonora C. Jenkins Abatements for 2/27/13 meeting: Robert Ralston — 62 Whitehead This abatement request was tabled from last meeting. The board wanted to see the usage for the February billing. They were billed 6300 cubic feet for 11/1/12 bill. Bill was for 7/2-10/3/12. Tenant moved in on week of 8/30 and was vacant from 7/2 to 8/30. When we changed out the meter on 11115 only 500 c.f had been used. When we read meter on 1/2/13 only 400 c.f was used on the new meter. A total of 900 c.f was billed on the 2/1/13 bill. The high usage cannot be explained and usage is back to normal. I explained to owner if they were to receive abatement it would be a one-time deal. I have put together abatement form abating 5300 c.f. This abatement is for $544.85 Dorothy McKeon —397 Beechwood Street Her normal consumption ranges from 600-900 cubic feet. Her 2/1/13 bill was for 11900 cubic feet. She stated her outside faucet froze and split. She was told of this by the mailman. No idea how long it had been running. She had to wait for her son to come by and shut it off in the basement. She is 83 years old and writes she is on a very limited income and cannot afford this. I put together an abatement form abating 11200 cubic feet bringing her bill back to normal. This abatement is for $1,078.21. Richard Cate— 43B Nichols Road Mr. Cates 2/1/13 water bill had a usage of 6400 c.f. He writes that in October he was away for two weeks. During this time they had their house painted and the painters had access to the bathroom. When they came home they found the flush handle stuck in the down position and the toilet was running. We have been out to the home and checked for leaks and none have been detected. Owner requested 4900 cubic feet be abated which will bring it back to normal usage. This abatement is for $475.23 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org WINTER STORM NEMO INCIDENT TIMELINE 2/9 Saturday 3:28 AM: Power to water treatment plant was lost. There was evidence that the generator had been running during the night. Sat 2/9 5:00 AM: Bruce came to work to start plant. Generator not running and would not start. Power Systems Division was contacted to mobilize and evaluate why the generator would not run. Without power the plant was unable to produce water. The Scituate Hill tank level was at 46' and being closely monitored. (Note: Tank is full at 53') Sat 2/9 7:00 AM: R911 call went out notifying of storm emergency and water use restrictions. Sat 2/9: Throughout the morning much effort was spent attempting to procure temporary heaters for the plant to prevent pipes from freezing and potentially rupturing. One propane heater was borrowed from Rosano Trucking. Water Department staff purchased 3 propane tanks and one more heater from Hoadley & Sons. Both heaters were used all Saturday night and into Sunday. Sun 2/10 10:00 AM: The emergency interconnect w/Hingham opened after contacting Mr. Walsh of Aquarion. Throughout the event, there was no evidence that tank levels got below 46'. Emergency Management procured an emergency generator from Adhoc Energy, and was scheduled for delivery 5-7 PM Sunday night (2/10). The company electrician arrived at 3:00 pm to start connection process. Sun, 2/10 11:30 PM: The generator arrived on site. While it was being connected line power was restored. Connection to plant was completed in case power was lost again. Mon 2/11 3:00 AM: Hingham interconnection closed. Mon 2/11 3:30 AM: The plant water restarted, after thorough plant checkout for frozen pipes. Mon 2/11, Late morning: The R911 call went out rescinding the water use restrictions and notifying customers that everything was back to normal. Mon 2/11: Power Systems came in to start repair of generator replacing damaged part. Main power control board, damaged by an assumed lightning strike, still on order and not arrived. Wed 2/13: Power Systems returned to install control board. Generator returned to operation status. Temporary generator still connected to plant. Fri 2/15: Temporary generator disconnected from plant and permanent plant generator re- connected. Sat 2/16: Temporary(Adhoc Energy) generator removed from site. C V9/ir t i'SY r�i mo ii:f n-c to i�Y�ii1�"Rlve • l R.Vl 4 1111 Ni1�9r LI V J improve V R�.. -Throughout the event, communications with staff was intermittent and difficult. Line phones were inoperable and cell phone reception was intermittent and frequently inaccessible. In addition, cell phone charging was an issue. Three cell phone car chargers were purchased for future events. -The Water Department should consider procuring at least one more propane heater to eliminate the need for borrowing or renting one. -As a result of the purchased propane tanks, the facility should have another chemical storage locker to safely store the new tanks. -The plant should have a snow blower on site to assist in removal and clearing during heavy snow events. The facility should also have a backup for the plant snow plow, in case the active one breaks down. -Plant emergency lighting does not work and the plant was dark during the power outage. These lights should be made functional and routinely tested. (These were noted as deficiencies on the W&C health& Safety Audit and are scheduled for repair and replacement.) -As a result of the heavy wind-blown snow, the generator cooling vent/louver allowed snow to blow into the generator room on onto the generator. The louver is located on the side wall open to the reservoir where wind currents are typically their highest. If the generator was operational, this snow accumulation could short circuit generator components. Steps should be taken to prevent this situation from occurring in the future. Generator experts should be consulted for recommended corrective action. -Surge Arrestor system is being quoted for installation on generator. This will be a permanent installation of a"resettable" surge arrest system so the gen set can take a power surge or lightning hit and not result in damage. -Water Dept. (W&C) needs to revise Emergency Response Plan to include more on site vendors (electricians, contractors, generator companies, etc.) -Comcast was difficult to deal with after the storm in assisting in returning remote communications to working order. --The Cohasset Water Department has a second interconnect on Forest Ave (Near Sohier St.)that is an 8" interconnect. The valves are hard to operate and the last time it was needed, a hydrant to hydrant connection was made, rather than attempting to open the interconnect. This is something we really need to check and confirm that it is OK to use. -Spare parts to be maintained for the generator. The replacement circuit board for the generator had to be shipped in from out of state, which severely delayed returning the generator to an active status. A recommended list of spare parts has been requested from our generator service company. Winter Storm DEMO (What Went Well) -Reverse 911 was implemented timely and the system worked. -Interconnect valve with Hingham worked both mechanically and as designed. -Emergency operators were able to stay on site locally at the Red Lion Inn -All on site staff worked very well together and kept calm under the pressure of the storm and circumstances. -The ability to text message personnel proved to be invaluable given the state of the cell network for sending and receiving phone calls. -Water Dept. pick-up trucks operated without incident c 0 u U a) O u Ln CY) O roco a i co Y O U E U Q) N O -1 0 0\° w O * W M f6 O i/?00 E Ln 0) O O ;t fV N to t/} 00 m „O a LD ri w 0 0 0 �t v o 0 m 0 0 0 O O w O O O ri O 0 O LD Ln ao LT 0o w In O o O w ct w O 1-1 O O O 0 0 w O O O LD 0 O a' m O o w a -.0 ri -�r 0 0 0 N r` 'T o w Ln O O O O o Ln O O T O O Ln m Zt v r\ M C r- t. 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O° lEi d LO r O Ln u Q O C L C 4— m U L Q) a) u ra 1p N N a) a) Q +� a) Q) cYii t!} S? > c f0 c c 3 N .� c° u Y -a ° L c ro v Z ° p u Q v u °-I° v o a O a) ID° 4- o — V)� c L -° •L v) c O " c a) a) a) aJ U () C c U Q a) � Q — — V) t a) Q- rI U L i) Q p > h 2 00 L 00 Q rl N M ul c-I rl rl c-I c-I rl i Ln Y CL +� c c E Q a, l6 -> � a ~O +� a +ui Yid p^— F p p Lagoon Sludge Management Mineral Process Services (MPS) Labor for processing: $34,200 Mobilization costs: $11,400 Pump rental: 9,000 $54,600-Projected savings if brought in-house Costs for replacing GEO-Bag GEO-Bag: $13,240—MPS Hauling: $34,000—Graham Waste Services Disposal: $30,000—Bourne Landfill @ $40/ton Tractor Rental: 8 000---laria (could go away if our back hoe is in working order) $85,240—Costs for doing this project every other FY Added Annual Operating Costs Polymer: $8,000 Training: $5,000—provided by MPS Capital Costs +$23,350—Design and Specs for procurement +$90,000—Construction -$65,506—Remaining budgets (66-7692-5850, 66-7693-5850 &66-7695-5850) - 54 600—Projected savings if brought in house by July 1, 2013 -$ 6,756—PROJECT IS PAID FOR <12 MONTHS FY14 Budgeting If brought in house Fall of 2013 $86,000 (GEO-Bag)+$26,000 (MPS)+$8,000 (polymer)+$5,000 (training) = $125,000 If brought in house by July 1, 2013 $86,000+$8,000+$5,000= $99,000 � c OI O QI Q E E a, M M +� 4-J cn 06 02 C C:`�' u, ate+ LL O O LL � V) u fa s = O N C C u +" LL V- O O O O O a) u V cn of 0 C -a -a "a -O -a W OZS L 4A CA to Qj C C C hA hA O O O O1 � U O O N v O C C C a a a a a � � L > i > > " -a -a i V U V V U 41 O O N O OD uY N u) u) N 4� 4� +_+ N O I 1 •3 � II L .L L L •� .� M U V U U U I U U i o7 N c6 M 'gyp OZf 0-6coo?S coo?S o2S Lnp 30 30 2 a a > z a. 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Cokasset Water I�'� P A R T M E N T Commissioners Christopher D. Seebeck ornssc 0- S� the CmmuWY Since 1950 - � Peter DeCaprio Leonora C.Jenkins BOARD OF WATER COMMISSIONERS Wednesday,May 1, 2013 Water Treatment Plant—339 King Street AGENDA 6:00-6:15 pm Public Comment 6:15-6:30 pm Glenn Pratt 6:30-6:45 pm Paul Laugelle—Beechwood Street Development 6:45-7:15 pm Ellms Meadow&Dam Valve Update 7:15-7:45 pm Sludge Construction&Bear Hill Update 7:45-8:00 pm Review of Budget to Actual 8:00-8:30 pm Operations Note: The Board reasonably anticipates the above matters will be discussed at this meeting. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org F� Cohasset Water D E P A R T M E N T Commissioners Peter DeCaprio j. COHASSET the awwW Since 1950 Christopher D. Seebeck Leonora C.Jenkins Minutes of the Cohasset Board of Water Commissioners May 1, 2013 Members Present: Peter DeCaprio, Chairman Christopher Seebeck, Vice-Chairman Leonora Jenkins, Clerk Recording Secretary: Brenda Douglas Guests Present: Doran Crouse, Glenn Pratt, Paul Laugelle, Mary & Charles Kelly of 247 Fairoaks, Bob Chapel of Woodard & Curran Motion made by Lee seconded by Chris to call the meeting to order at 6:03 pm. Motion made by Lee to approve minutes from the February 27, 2013 meeting this was 2nd by Peter all in favor. Motion made by Lee to approve the March 14, 2013 and April 22, 2013 warrants this was 2nd by Chris all in favor. Public Comment Mrs. Kelly came in to state that the Water Department has been to her home on several occasions trying to locate her water shut off. To date the Water Department has not been able to do so. She is trying to have her service line cleaned out by plumber Chris Dion. Brenda suggested that we hire Greg Pyburn to locate the shut off and service. I also mentioned that if we supply him with several addresses to locate we might get a better rate. Motion made by Chris to hire Greg Pyburn to locate shut off valves for multiple addresses 2nd by Peter all in favor. Glenn Pratt then addressed the board and spoke about using Sohier Street land to build the new senior center. This land was given to the town from the Water Commission. Since this was done the state is requiring a block of land be transferred from the Selectmen to the Water Commission. This was approved many years ago by the board and the state. Since this has all been approved it will be necessary to take the land that runs adjacent to the property and transfer to the Selectmen. The second transfer would be behind the little league field 1.32 acres each. This land would be transferred to the Water 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Commission from the Board of Selectmen. Glenn had the contracts available for the board to sign if they voted to do so. Peter made a motion to accept the transfer of land from the selectmen as stipulated. That we accept the transfer from our land to the Selectmen this was 2nd by Chris all in favor. Copies of the contracts are attached. Glenn then spoke of Emergency Management he is putting together an after action report regarding communication upgrade. The Police & Fire Departments are all on their own frequency. The rest of the municipal departments need to upgrade their communications. This upgrade would be put on a repeater at the Bear Hill Tank. He is proposing an antenna be put up and has already arranged for AT&T to put in a separate conduit for Emergency Management. Glenn stated that his budget for Emergency Management is only $5,000.00 and he would be looking to get donations from other departments to fund the project. The board said they would look at what others are giving and make a donation. Treasurer/Collector Warrant for the 5/1/13 water billing was signed by all commissioners. Brian Joyce was unable to attend the meeting but he supplied the board with an update to his projects, copy is enclosed. Aaron River Dam: The fabricated spool piece and valve are going to be inspected 511 and the installation work to occur 5/2-5/9. On 511 the DPW crews and Brian will camera the 24"pipe from the dam valve chamber westward under the reservoir to the intake structure. Climate Door& Window Company has taken all the measurements and is fabricating the windows. They will be installed in May. Ellms Meadow: The 12"pipe work will proceed in the next 3 weeks. Brian is awaiting formal notice from the DEP to proceed. Brian stated that the well heads should be disinfected. Lee asked if something could be done to clean up the entire area then work on securing the area to eliminate future dumping of debris by nearby residents. The board thanked Doran Crouse of Woodard & Curran for his service to the board over the past 11 months. Doran stated that it was a great pleasure to work in Cohasset. Paul Laugelle spoke with the board regarding a project on Norman Todd Road. Paul stated that there is a 4 parcel lot that he has been contracted to lay the water main for. Paul stated that there will be a common driveway. He is planning on putting in 6" ductile iron main with 4 1" water services. A 2" gate will be put on Norman Todd and hydrant will be put at the end of the line. The board thanked Paul for bringing it to their attention and agreed that as long as the distribution staff agreed with the plans that they were fine with it as well. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Bob Chappell of Woodard& Curran came to speak about the Sludge process: He handed out a small binder with information on the Sludge processing building. This binder is available within the meeting notes. The board seemed please but wanted to know when this was going to be complete. Doran explained that because the project has to go before the Conservation Commission as well as the DEP it looks like it may not happen until the fall. In the meantime arrangement will be made to move sludge into the geo-tube in the near future. Bob then asked how the board liked the hydraulic model that Woodard& Curran created. Peter stated that it was great; one of the things that it can pinpoint is THM sites, places to loop and places that need to be replaced. Lee noted since we now have a town engineer, we should have a copy in house with all the files to run it. Operations Report—Doran Crouse Bear Hill tank—Tank is empty. road work construction is ongoing, as is installation of conduits. Tank is going to be cleaned and lined with isolation valves and corroding saddles repaired. Inspection will be done, a quote is expected tomorrow. Since we have only one tank online. we may have to extend plant hours and that will be on AT&T dime. Plant is running well. Peter asked about organic growth and Doran reported none so far. Meter reading is complete and the water/sewer bills were mailed out today. Out back of the plant the 2"water line that runs to the lagoons froze and split during the winter. This was fixed by Brendan Stone. Brenda Douglas then presented the board with expected expenditures to the end of the fiscal year. After looking at the number there was a discussion then a motion was made by Chris to proceed with the chemical feed system upgrades. This was 2°d by Lee. all in favor. The fluoride grant was approved by the state and it was agreed that Woodard & Curran would open one job number, pay the bills then submit 2 bills to the commission for payment. This is what would be submitted to the state for reimbursement. The board was presented with a Water Deferral for Donna Grafton of 22 Hammond Avenue. Brenda explained that this is a program that is approved through the state. The way it works is that the individual water usage and interest would be waived but they are still responsible for the Capital Recovery Charge. The Assessor's Office would process if approved. Peter voted to approve this was 2nd by Chris, all in favor. The total amount for fiscal year 2013 that was deferred was $321.37. A copy has been enclosed in notes. Abatements: 135 Beach Street—Edythe B. Ford 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Ms. Ford requested abatement of her 2/1/13 water bill. This was the first bill that she received with the sewer bill on it ill. She felt it was an extremely high bill for just one person. When the board reviewed the consumption they did not feel that it was high. Chris made a motion to deny the request. This was seconded by Lee all in favor. Peter then asked Chris if he had anything to say since this was his last meeting as a Water Commissioner. He stated"It's been a hell of a ride" Meeting adjourned 7:40 pm. Respectfully Submitted, Brenda Douglas, Recording Secretary r G Approved By; c G►^--.' Date: /Z pp Leonora Jenkins, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org SIGN IN SHEET May 1 , 2013 NAME ADDRESS 22r can r�-G vSe �' �'►✓ �� aY� ?/YO9/s Fc Cohnsset Water 0 �.. .:.. , N=l'-'�_ -,L- ;•.'' � D E P A R T M E N T Commissioners Peter DeCaprio �OCOHASSET p &eV* CoZ7nZgW Since 1950 Christopher D. Seebeck Leonora C.Jenkins DRAFT Minutes of the Cohasset Board of Water Commissioners May 1, 2013 Members Present: Peter DeCaprio, Chairman Christopher Seebeck, Vice-Chairman Leonora Jenkins, Clerk Recording Secretary: Brenda Douglas Guests Present: Doran Crouse, Glenn Pratt, Paul Laugelle, Mary & Charles Kelly of 247 Fairoaks, Bob Chapel of Woodard & Curran Motion made by Lee seconded by Chris to call the meeting to order at 6:03 pm. Motion made by Lee to approve minutes from the February 27, 2013 meeting this was 2nd by Peter all in favor. Motion made by Lee to approve the March 14, 2013 and April 22, 2013 warrants this was 2 n d by Chris all in favor. Public Comment Mrs. Kelly came in to state that the Water Department has been to her home on several occasions trying to locate her water shut off. To date the Water Department has not been able to do so. She is trying to have her service line cleaned out by plumber Chris Dion. I suggested that we hire Greg Pyburn to locate the shut off and service. I also mentioned that if we supply him with several addresses to locate we might get a better rate. Motion made by Chris to hire Greg Pyburn to locate shut off valves for multiple addresses 2nd by Peter all in favor. Glenn Pratt then addressed the board and spoke about using Sohier Street land to build the new senior center. This land was given to the town from the Water Commission. Since this was done the state is requiring a block of land be transferred from the Selectmen to the Water Commission. This was approved many years ago by the board and the state. Since this has all been approved it will be necessary to take the land that runs adjacent to the property and transfer to the Selectmen. The second transfer would be behind the little league field 1.32 acres each. This land would be transferred to the Water 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Commission from the Board of Selectmen. Glenn had the contracts available for the board to sign if they voted to do so. Peter made a motion to accept the transfer of land from the selectmen as stipulated. That we accept the transfer from our land to the Selectmen this was 2nd by Chris all in favor. Copies of the contracts are attached. Glenn then spoke of Emergency Management he is putting together an after action report regarding communication upgrade. The Police & Fire Departments are all on their own frequency. The rest of the municipal departments need to upgrade their communications. This upgrade would be put on a repeater at the Bear Hill Tank.. He is proposing an antenna be put up and has already arranged for AT&T to put in a separate conduit for Emergency Management. Glenn stated that his budget for Emergency Management is only $5,000.00 and he would be looking to get donations from other departments to fund the project. The board said they would look at what others are giving and make a donation. Treasurer/Collector Warrant for the 5/1/13 water billing was signed by all commissioners. Brian Joyce was unable to attend the meeting but he supplied the board with an update to his projects, copy is enclosed. Aaron River Dam: The fabricated spool piece and valve are going to be inspected 511 and the installation work to occur 5/2-5/9. On 511 the DPW crews and Brian will camera the 24"pipe from the dam valve chamber westward under the reservoir to the intake structure. Climate Door& Window Company has taken all the measurements and is fabricating the windows. They will be installed in May. Ellms Meadow: The 12" pipe work will proceed in the next 3 weeks. Brian is awaiting formal notice from the DEP to proceed. Brian stated that the well heads should be disinfected. The board thanked Doran Crouse of Woodard & Curran for his service to the board over the past 11 months. Doran stated that it was a great pleasure to work in Cohasset. Paul Laugelle spoke with the board regarding a project on Norman Todd Road. Paul stated that there is a 4 parcel lot that he has been contracted to lay the water main for. Paul stated that there will be a common driveway. He is planning on putting in 6" ductile iron main with 4 1" water services. A 2" gate will be put on Norman Todd and hydrant will be put at the end of the line. The board thanked Paul for bringing it to their attention and agreed that as long as the distribution staff agreed with the plans that they were fine with it as well. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Bob Chappell of Woodard & Curran came to speak about the Sludge process: He handed out a small binder with information on the Sludge processing building. This binder is available within the meeting notes. The board seemed please but wanted to know when this was going to be complete. Doran explained that because the project has to go before the Conservation Commission as well as the DEP it looks like it may not happen until the fall. In the meantime arrangement will be made to move sludge into the geo-tube in the near future. Bob then asked how the board liked the hydraulic model that Woodard& Curran created. Peter stated that it was great; one of the things that it can pinpoint is THM sites places to loop and places which need to be replaced. Operations Report—Doran Crouse Bear Hill tank—Empty road work construction ongoing, they are putting in conduits. It is going to be cleaned and lined. Put in isolation valves and corroding saddles. Inspection will be done he is expecting a quote tomorrow. As part of only having one tank we may have to extend hours and that will be on AT&T dime. Plant is running well. Peter asked about organic growth and Doran reported none so far. Meter reading is complete and the water/sewer bills were mailed out today. Out back of the plant the 2" water line that runs to the lagoons froze and split during the winter. This was fixed by Brendan Stone. Brenda Douglas then presented the board with expected expenditures then the end of the fiscal year. After looking at the number there was then a discussion then a motion was made by Chris to proceed with the chemical feed system upgrades. This was 2"d by Lee all in favor. The fluoride grant was approved by the state and it was agreed that Woodard& Curran would open one job number pay the bills then submit 2 bills to the commission for payment this is what would be submitted to the state for reimbursement. The board was presented with a Water Deferral for Donna Grafton of 22 Hammond Avenue. Brenda explained that this is a program which is approved through the state. The way it works is that the individual water usage and interest would be waived but they are still responsible for the Capital Recovery Charge. The Assessor's Office would process if approved. Peter voted to approve this was 2"d by Chris, all in favor. The total amount for fiscal year 2013 which was deferred was $321.37. A copy has been enclosed in notes. Abatements: 135 Beach Street—Edythe B. Ford 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Ms. Ford requested abatement of her 2/1/13 water bill. This was the first bill that she received with the sewer bill on it ill. She felt it was an extremely high bill for just one person. When the board reviewed the consumption they did not feel that it was high. Chris made a motion to deny the request. This was seconded by Lee all in favor. Peter then asked Chris if he had anything to say since this was his last meeting as a Water Commissioner. He stated"It's been a hell of a ride" Meeting adjourned 7:40 pm. Respectfully Submitted, Brenda Douglas, Recording Secretary Approved By: Date: Leonora Jenkins, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Available Budget @ 5/1/13 Expected Expenditures thru 6 30 13 509206.37 Budget @ 5/1/13 -255001 Utilities_-136366.51 W&C Monthly -7500 Legal -500 Postage -559 Janitorial -258 Pest Control -2500 Gasoline -1000 Supplies Plant, Distriburtion, Office -14124.2 Chemical/Lab -19320 Sludge 71900' Stipend -4225 Milfoil 15,000.00 Landscaping -11,000.00 Windows 1356.21 Bear Hill Stairs -800 Bear Hill Stairs Welder est -500 Truck Maintenance est _ -415 Alert Scientific -145001 Unmanned Operation Preparation -1260 Chapter 6 Compliance -1628.25 3A Pump Station Generator -1300 Sludge Pump -3500 Fluoride Grant Match Requirement -24000 Ellms Meadow -14570.7 Hardware & Software Upgrade -16755 RW Pump VFD Installation & Elect Design -45000, Valve @ Reservoir -7001 Update Radio's in Trucks -50001 Install Isolation Valve & Vault Saddles 140880.93 C wsbnrebl /04/24/2012 Town Of Cohassec WATER/SEWER PRE-BILLINC REPORT Bill date: 05/01/2-C12 Period: 4 Page 1 { Current Current Arrears Arrears Bi11;1 ACctn Property actress property owner Water Sewer Water Sewer Interest B I L L I N G T O T A L S Amount Accounts Water Usage: 4 , 236, 300 2 , 392 Sewer Usage: 2 , 413 , 700 1, 335 Water rates: 308 , 840 . 62 2 , 380 Summer Service: 0 . 00 36 Fire Service: Basic Service Charge: 492 , 846 . 25 2 , 523 Total Water: 801, 686 . 87 2 , 528 Various Service Charge: 11, 830 . 96 57 Fire/Private Hydrants: Total Water + Service: 813 , 517 . 83 2, 528 NORTH Sewer: 61, 984 . 00 293 CENTRAL Sewer: 193 , 662 . 60 1, 092 Total Sewer: 255, 646 . 60 1, 385 NORTH Sewer Svc: 32 , 625 . 00 253 CENTRAL Sewer Svc: 8 , 375 . 00 67 C Sewer Service Charge: 41, 000 . 00 320 Total Sewer + Service: 296 , 646 . 60 1, 385 Total Current Billing: 1, 110 , 164 .43 2, 729 Credits-Water: -11 , 600 . 92 143 Credits-Sewer: -1 , 330 . 92 52 Credits-Service: -4 . 75 1 Credits-Sewer Service: -65 .56 5 - Past Due-Water: 390 , 782 . 35 685 Past Due-Sewer: 111, 283 .52 228 Past Due-Service: 2 , 849 . 92 13 Past Due-Sewer Service: 20, 918 . 55 63 Interest-Water: 38 , 539 .45 692 Interest-Sewer: 11, 150 . 85 230 Interest-Service : 306 .24 13 Interest-Sewer Service: 1, 057 . 04 64 (as of 05/31/2012) Demand/Fees : 140 . 00 4 Grand Total : 1, 674 , 190 . 20 2 , 732 No-Bills : 33 Total Accounts: 2 , 882 __wt'bpreb1 04/25/2C13 Town of Cohasset WA=ER/SETRER PRE-BILLING REPORT BciT_ date: C5/01/20=3 Period: 4 Page 1 Current Current Arrears Arrears Acct$ Property address Properzy owner Water Sewer Water Sewer Interest B I L L I N G T 0 T A L S Amount Accounts ------------ -------- ------------ -------- Water Usage: 4, 450, 000 2, 392 Sewer Usage: 2, 622, 200 1, 469 Water rates : 291, 549 . 86 2, 388 Summer Service: 0 . 00 35 Fire Service: Basic Service Charge: 495, 171 . 65 2, 546 Total Water: 786, 721 . 51 2, 551 Various Service Charge: 1, 850 . 00 21 Fire/Private Hydrants: Total Water + Service: 788, 571 . 51 2, 551 NORTH Sewer: 59, 480 . 60 306 CENTRAL Sewer: 219, 374 . 00 1, 232 Total Sewer: 278,-854 . 60 1, 538 NORTH Sewer Svc: 32, 625 . 00 253 CENTRAL Sewer Svc: 8, 375 . 00 67 Sewer Service Charge: 41, 000 . 00 320 Total Sewer + Service: 319, 854 . 60 1, 538 Total Current Billing: 1, 108, 426 . 11 2, 754 Credits-Water: -8, 902 . 12 90 Credits-Sewer: -7, 640 . 60 32 Credits-Service: Credits-Sewer Service: -2 . 13 1 Past Due-Water: 252, 855 . 95 606 Past Due-Sewer: 88, 482 . 20 387 Past Due-Service: 800 . 00 5 Past Due-Sewer Service: 16, 699 . 11 56 Interest-Water: 16, 599 .29 525 Interest-Sewer: 13, 293 .23 365 Interest-Service: 273 . 33 5 Interest-Sewer Service: 703 . 87 56 (as of 05/31/2013) Demand/Fees: 165 . 00 6 Grand Total: 1, 481, 753 .24 2, 754 CNo-Bills: ----36-- Total Accounts : 2, 948 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O 0 0 0 0 0 0 0 0 0 0 0 o O o 0 0 0 0 0 0 0 0 0 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Ln d' Ln -i eY M -i Ln IZT LD Lo U) w " ei �(' m l- O O m O O r, m d' �' 00 K1 r- fV ''t LD yV -w ri N LD - - m m rn M 'T LD lD m lb Ln r �' n n � LMi M M M N LD -I U) -i N LD L! 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Ln LL' Ln Z �- �' J C 0: J m 0O W W Z z C O Z Z U Q Q w Z O O O Z w 0 U G W w w W Q G Z J Q C C z 0 Z m Z C7 C7 } = o o C7 > m LU c�c Q Q S p Q z Q O Q W O O Q W O U U Q Ln > 0 J Q W U LL J Q C G (n LL J S J In -� m O J J U m U S Y U W > W W W w w w U W W w Q Q W w 0 w 0 Q = = --1z f— LU w Q w Ln Z O 0 0 w Ln w w w 0 0 Ln Ln > a z W z > a w w Z_ Q z a w �- a z ui z >_ c� o z w o w w Q Q FE J w Q W > w W w Q �' w > O z Y O Q w 0 !O— O z w 0 L~n _Q 0 w (w� Q o N W Ln o: 2 O w Q W � J Ln Z Ln O F- Q = Q O = F- 0 O S P � Q a LU Y Z z w cQn Z Q ? Ln Z Z = Q j Ln U N J }Ln w Y 0 = 0 0 0 O c c J Q = O p l� U Z c G J Q O W Q W J d O U z 0 > z L� S p- U LA w 2 " z Ln Y Ln W Ln w � S U Z m O U O lD LP r L� lD O N O) M d- 00 O) L.D t d n Ln H Ln 1- 00 O 01 00 Ln 00 O LD Vt LD M cV rn N cr Ln N Ct 't r-I Ln Ln r1 N M 00 t Ln M N 00 -1 r-I M I- M r N r1 N M tD -L m w m L- O O -1 N M � zt t0 �t O LD Ln d O m m LI) 1- LD m rl r1 m .� O) W Ct O t\ M M Ln W W M (V M O 00 cf M CDM Ln M M <D M d' W L.D O r--' -1 M Ln Ln r-I r-1 M M lV N O Ln N M ri O t\ r- d' O Ln M d' N c-1 rn Ln r-1 (.p 't CDLn M ff) N -1 N CDzz- M Cr M N fV -It M �-q c-1 d' m N � N N Ct r1 r-i N N N Ct i--I N c-i N d' m (M 'tM N m N 00 l0 to d' L.D LO w Ln d' LO N d' w N w N N N fV N N N N N N ::I- -zt N � It- W w Gt L.D LO O O 00 Ln Uf C0 Cl N Ln Ln N 00 N Lrl N N Lf Ln LV N Lq 0l Lq C� 00 lz� Lq 00 00 lz� lz�: cq Lr1 r-i O O M M M n r-I Ol M LD 0) r� r� 't r- r, t.D LD r, rl LD It (D <t O N LD O O a) 0) o Ln Ln M M Ln 00 w r- r-I 00 00 Z 00 r N M N CV Z lD N fV lD Ol lD N 3 M tO lO Lo Ct Ct LD Ln N N N N M r 4 N N N N r1i N r4 N N N N N N N N N N N fV M M N LD L.O r� ri -::1- Lr) 00 M L(1 L.O N ct Ct Lr) Ln M rr) Cf' W m L.D M W 1-1 N N d' �t r1 L.D r-I It It d' r- n 00 00 Ln lD Ol � lD r-: lz� Ln Ln l0 LO �: 'I' Ln W d' rl It: 01 N M M Ll t Ln N rr') N M M rn o0 oo c-n M oo r» oo M M oo rn oo oo M M M M oo r, M oo ro oo M oo oo oo oo M rn rr) Ln Ln M LD LO r� N Ln LO n Ln LD L.O 01 Ln Ln L.D L.D LI1 Lf1 Ln N Ln LO Ln r 't � 't Lf1 Ln lzt N N N N C'4 N N N N c'V N N N (N N N N N N N N N N N r 4 N N N N N N N M M W N N Ln Ln 00 e-i Ln r\ M ri 4:t R* R:T N N M M tD 00 Ln w N N M LD LD N N Ln LD N O O N M M N O n N LA tO Ln Ln fn r\ r\ ri ri LO tD O nl (01 01 N Ct n ri ri O O O ri M M N N ri O r\ r\ -0- N ri ri O O O O Ln LA Ln N 0) r\ 4 e-I 0) 0) 0) 00 00 -::r 01 00 Ln Ln Ln Ln Ln Ln Ln R:r R* Ln V Ct lzr rn M M M N N N Ln ri ri ri ri O O O O O O 01 01 Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln Ln qr R* 2 Q = W Q Y Z w O z = D _ z o W o Q = z z m Q Y p = f- J O cn U Q Q J W W Q Z Ln Z Y >W _ Q Z N w Q Z p Qcc O W >J Q Y N W Ln Z S J p W cQc Z Z LLJ O > Q Q Y �' J S S Z U W p pJ a Np = - -O , > cl, LLj Ls <Q Q W wQ D- S ZNwG Lr) LB LLI LLJ W Ln z wO O > o = Q O p CD Q O QQQ w O O Z 7 U J CO O w Q Q >� Q U O U Ln Z u m 2 Z 2 Lan- O Lwn pLnfLY'- Ln Ln Q W ~ U W W W Q w W 2 Q (0 W Q wJ SLLJ Qa Ln Q Z (In Z I~ w pS CJC H Q Ln O = p I- p ° Uo p 2= w w � O W Q > U Up F- = m 0 > F- 0 = (D -jLOL 01 O Q Q Lj SC7 w Ln Q w O Ln O � Y = Or O YOwp Q aN J > = J Z Z J O Q Q Qa Q QU Ln w LU w V) Ln U O Q OLLJ WLL LO = ZQ � OCMUZQ = � pU (DU U0p � wOJU d Q p w z O z O o O w L w 0 W O LLJ C c U Ln U m J Y p m m Ln U LL CO J m Y m LL m Y 7 J W S S J N Z (.n c-I N lD Lfl ri- M Ol M d' -1 O 00 O) 00 O r- ri O r-I Ln O N l.D O M ri M M r- N ri c-i N r1 Ln 0) O c-i I:t N lD W al M O t Ln --i L.D m --I N LD m m M r N r,4 M Lin -1 -I Ll) r-1 r-1 Q ri m CD Ln O V D C Ln Ln L 1-1 N r1 N Ln W 1-1 0') 0 N r-I CD —1 O—1 W M O L a--I LD r-I Ln O1 W L.n M M r- N Lr) 01 O L.D W LD Ol LD � N 0) t\ O L.D :t Lr) r L 1 Ln c-I LD Ol r-I M 00 -,1 CDr-i r- N ct M e--I o r-1 N L.D M O rV o 'tt m r\ O l0 o M Ct ri �t N O V c-I Ln ---1 o r-1 O Ln r-I N r-- L.D -1 c-1 Ln Ct N I:t �t �zt c-1 -1 M -1 ri M M M zt Brenda Douglas From: Joyce, Brian <bjoyce@cohassetma.org> Sent: Wednesday, May 01, 2013 11:53 AM To: Doran Crouse; Brenda Douglas Cc: Paul Roux Subject: RE: Updates Attachments: IMG_1420.JPG; IMG_1429.JPG Attached is a couple pics of Elms Meadow well heads for discussion. You can see the newer stainless piping to the old well and the corrosion and crappy water around the ground penetration. On Aaron Dam, no debris or major sediment buildup was in 24" pipe under the res during inspection this AM. We weren't able to inspect the intake structure end as the camera snake couldn't go into it but that can be inspected during the diver screen installation. -----Original Message----- From:Joyce, Brian Sent: Tuesday,April 30, 2013 10:05 PM To: Doran Crouse (dcrouse(@woodardcurran.com); Brenda Douglas(bdouglas(@woodardcurran.com) Cc: Paul Roux(proux@woodardcurran.com) Subject: RE: Updates Also Doran can you pls update on HS volunteers weeding Bound Brook channel at Aaron Dam.Thx :rom:Joyce, Brian Sent:Tuesday,April 30, 2013 9:55 PM To: Doran Crouse (dcrouse(@woodardcurran.com); Brenda Douglas(bdouglas@woodardcurran.com) Cc: Paul Roux (proux(@woodardcurran.com) Subject: Updates As discussed I'm not available to make the board meeting so here are some project updates. Please call or email any questions. Aaron Dam - Fabricated spool piece and valve to be inspected tomorrow afternoon and installation work to occur Thu 5/2 through next Thu 5/9. Tomorrow morning,Wed 5/18:30 AM DPW crews and I will camera (video inspect)the 24" pipe from the dam valve chamber westward under the reservoir to the intake structure. If you're interested in viewing live please stop by. WTP windows-Climate Door&and Window Co. has taken all measurements, are fabricating the windows and operators, and will install in May. Ellms Meadow- 12" Pipe work will proceed in next 3 weeks.Awaiting formal go notice from DEP promised this week (individual I had been working with retired).The well heads should be disinfected as we talked about. However, after inspecting the well heads I think the probable cause of the recent coliform hits may be corrosion holes in the well head vertical piping near the surface. If holes exist near the surface then coliform rich surface water would get sucked in when pump is on (unfiltered by substratum to bottom of well). The pump station was rehab'd in the last decade but the ,urface stainless piping was connected to the old existing wells which are corroded. 1 The worst area of corrosion would generally occur between the high groundwater table and the low groundwater table where the metal pipe gets wet and then dry(over and over) leading to more oxidation. I think we should carefully inspect a few feet below grade at each well head with a hand shovel to look for extent of corrosion. We may even want to water or air pressure test (LOW psi)to see if water/air comes out of well pipe near the surface. Possible dye test as roell.These investigations could be done in house. If there are corrosion holes potential remedies could be: 1. Dig down well pipe until pipe wall thickness is adequate and weld or couple new top riser pipe. 2. Sleeve over corrosion hole. 3.Slipline pipe inside well pipe which would reduce capacity 4. Drill new well(s).( most expensive and more extensive permitting/approval) I am out of state from 5/6 to 5/14 but will be checking voicemail. 617-794-7941 Thx Brian [image003]Brian P.Joyce Director of Project Management and Planning,Town of Cohasset 41 Highland Avenue, Cohasset, MA 02025 781-383-30941 bioyice@cohassetma.org<mailto:biovice@cohassetma.org> Please be advised that the Massachusetts Attorney General has determined that email is a public record unless the content of the email falls with one of the stated exemptions under the Massachusetts Public Records Laws.<http://www.sec.state.ma.us/pre/prepdf/guide.pdffag.htm1> IMPORTANT NOTICE:This e-mail message is intended to be received only by persons entitled to receive the confidential information it may contain. E-mail messages may contain information that is confidential and legally privileged. Please do not read, copy,forward, or store this message unless you are an intended recipient. If you have received this nessage in error, please forward it to the sender and delete it completely from your computer system. 2 • p rig -X ..\ t ,�w r Y�..w � :.fir:,• ,w�,�c I � .pea 9y�•�. ae�.. •�-�;o'�°r►,' .(� a �y wx e, - � �%1����� � {�G �2. -Ak k ARM� „^� P.vC�Iw � 7t .. ♦! '�-.tea.,. •�'S`v,. J�,j..� .< � / �, �J.f`t'r'� ��, .r.��a�St�i�V�� a y,; _/':w. "`r•i'!.-•.,.'°� 1;,�,�'v t. W-1 f�l�Y y� • ]�`�� f , P Ak ` /sue * � 'D� .1' ,� , •�,�,,. .A• P • - � ��_ ir"+ � s' i. .t•Yr I,v,�y -+Jtr 'a�'y r y4k y ik � •�}�� mat=rc �\�i't At ran' �; _ '�\ ,rr, \ ��i�e `•• tiT \ r � a� ��` ., q` �t� �„�,¢, t 9j�{I��,�X�+'� a, ,fir' • . •: ,* ;.. tom' '"yFS'� �4A, Al F,i �- Ilk -:X / .t ` " � Y •A ,�C ;��w fir. per'. � a « « AW Al WC Ol rz r y¢. ,S�..Fail eul •i'�fYn; 'c/'' l -< ..• 441, _� _ ` '. tom'• 1..'W wt � AV • NZ, �°t ► �ayy� y it \ \tl- T r-t -Yo3',.TT�m° Yl'Y.YYY+'j��,�,�•��C'�'�i �g'}�3JGt. z .'y. �,if��aS =rl� �f •#'�/'. Y' h yam• C'�^" p.•r J t Aar a'• > d 'A IF 3.� lw- , • J `�,� y • _ �. � � � Y"v#r� �`�fit gypI-O, Aft Vw Ok a - sis - h►`_�+ §� i`���i"'�o�s�.:; '� ow, i. .+�. � � �-l. _ ` C•y,���, ':04-.'�cam; _ .. ..- t c ' � `�.�►—fit �!'\� i� a'xs fir t r y� �;.. - ., rl►. ' •. � '� =.,ems' Jai Wo 8 _ 4p 4W 7 Mrz4� vi�si'3r ., -, �` -0i+• �_ Va`ya5 R'�'F IR, All OR ` Lo 4 � Rr9 •� ,,�^� �► •—i' .l/ ��iIFP� �b 4`�fin 1�.,?fl�� ,� � rls'�.+-�iir�ri .�.�y', q l � +.�/ 'aN• '�:•. a�rRr %Ni aas'. �"7r .ir/r ��` !� General Operating Expenses 65-450-5400 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $5,271.47 are hereby approved and you are requested to place them on a warrant for payment. DATE: March 14,2013 Name of Creditor Account PO# Amount Extended Coastal Nissan 65-450-5400 1301767 $86.78 Eco Systems Pest M mt 1301694 $86.00 Hingham Lumber 1301695 38.69 1301695 114.53 $153.22 The Maher Corporation 1301697 $1,731.06 Pollardwater.com 1301698 133.05 1301699 29.90 $162.95 Robbins Garage 1301700 $46.95 Rosano Davis Sanitary Pumping 1301701 $290.00 Ste hco Cleaning 1301783 $279.50 South Shore Auto Parts 1301696 $79.31 Ti-Sales 1301702 $64.58 Tyco Integrated Security 1301703 855.36 1301704 902.40 $1,757.76 USPS Postmaster 1301714 $200.00 W.B. Mason Co.,Inc. 1301705 $304.36 Wilder Brothers 1301706 $29:00�• Total $5,271.47 y S � 4 Co t ners Date Utilities 65-450-5211 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $11,707.08 are hereby approved and you are requested to place them on a warrant for payment. DATE: March 14,2013 Name of Creditor Account PO # Amount Extended AT & T 65-450-5211 1301708 $34.31 ComCast 1300070 107.00 1300070 102.00 1300070 161.00 1300070 66.95 1300070 107.00 1300070 107.00 1300070 98.02 1300070 107.00 S855.97 Direct Energy 1300279 492.14 1300279 448.88 1300279 97.93 1300279 526.94 $1,565.89 Integrys Ener-gy Services Inc. 1301707 .95 1301764 49.54 1301765 26.48 1301773 4,954.19 1301774 7.32 1301775 33.82 1301776 324.16 1301777 14.74 1301778 6.36 1301779 97.98 1301780 200.08 $5,715.62 National Grid (Gas) 1300281 417.69 1300281 457.43 1300281 121.19 $996.31 National Grid (Electric) 1300280 12.35 1300280 20.97 1300280 14.72 1300280 17.88 1300280 118.94 1300280 12.19 1300280 19.84 1300280 34.95 1300280 78.99 1300280 1640.30 li00280 .21 $1,971.34 Verizon (Long Distance) 1301781 $1.05 Verizon 1300278 27.18 1300278 27.18 1300278 51.31 1300278 38.26 1300278 69.54 1300278 208.32 1300278 34.73 1300278 35.30 1300278 74.77 $566.59 Total f $11,707.08 Commissioners Date V System Maintenance 65-450-5250 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $40,765.64 are hereby approved and you are requested to place them on a warrant for payment. DATE: March 14, 2013 Name of Creditor Account PO4 Amount Extended Ad Hoc Energy 65-450-5250 1301713 $12,987.75 Joseph Calvi Jr. & Sons 1301687 $1,800.50 Town of Cohasset Police Dept 1301688 $2,806.00 FlowRite Valve Service Inc. 1301782 $2,703.95 John Hoadley& Sons Inc. 1301709 $555.12 Power Systems Division 1301710 $6,984.30 Woodard & Curran 1301711 8,375.00 1301712 1,005.40 1301766 3,547.62 $12,928.02 Total $40,765.64 Zlo, (�rs Date Contracted Services 65-465-450-5318 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $68,183.25 are hereby approved and you are requested to place them on a warrant for payment. DATE: March 14,2013 Name of Creditor Account PO# Amount Extended Woodard & Curran 65-450-5318 1301690 $68,183.25 Total 568,183.25 Commissioners , Date C Clerical 65-450-5319 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department_amounting in the _ aggregate to $232.11 are hereby approved and you are requested to place them on a warrant for payment. DATE: March 14, 2013 Name of Creditor Account PO# Amount Extended Purchase Power 65-450-5319 1301689 $232.11 Total $232.11 Commissioners Date Chemical/Lab 65-450-5547 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $4,106.37 are hereby approved and you are requested to place them on a warrant for payment. DATE: March 14, 2013 Name of Creditor Account PO # Amount Extended Holland Company Inc 65-450-5547 1301691 $2,381.40 JCI Jones Chemicals Inc. 1301692 $1,199.97 Pol d ne Inc. 1301693 $525.00 RI Analytical 1300165 21.00 1300165 25.00 1300165 85.00 1300165 15.00 1300165 15.00 1300165 135.00 1300165 150.00 1300165 19.75 1300165 81.00 1300165 20.00 1300165 81.00 $647.75 ; r Total $4,106.37 Date Commis fo ers Utilities 65-450-5211 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $8,716.03 are hereby approved and you are requested to place them on a warrant for payment. DATE: April 22, 2013 Name of Creditor Account PO # Amount Extended AT & T 65-450-5211 1301879 $34.31 ComCast 1300070 107.00 1300070 161.00 1300070 102.00 1300070 107.00 1300070 107.00 1301970 98.02 13.01970 107.00 1301970 66.95 1301999 107.00 1301999 107.00 $1,069.97 Direct Enemy 1300279 67.82 1300279 387.77 1300279 337.34 $792.93 Inte rys Energy Services Inc. 1301968 1.28 1301968 18.13 1301968 2.57 1301968 127.37 1301968 9.88 1301968 137.67 1301968 6.79 1301968 2.22 1301968 80.50 1301969 2,533.95 1302000 101.53 $3,021.89 National Grid (Gas) 1300281 331.86 1300281 90.56 1300281 363.78 S786.20 National Grid (Electric) 1300280 2125 1300280 100.30 1300280 5.84 1300280 .11 1300280 .97 1300280 108.61 1300280 3.46 1300280 72.42 1300280 1,674V8 1300280 - 819 S1,995.53 Verdon (Long Distance) 1301967 S1.13 Verizon 1300278 227.17 1300278 27.18 1300278 27.18 1300278 51.31 1300278 38.26 1300278 69.54 1300278 34.73 1300278 34.73 1300278 74.77 $584.87 Vernon Wireless 1301880 214.60 1301998 214.60 $429.20 Total �8,716.03 Date mmissioners System Maintenance 65-450-5250 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $48,339.72 are hereby approved and you are requested to place them on a warrant for payment. DATE: April 22, 2013 Name of Creditor Account PO# Amou-nt Extended Environmental Instrument Svc 65-450-5250 1301881 $1,223.00 1301971 $636.00 $1,859.00 FlowRite Valve Services Inc 1301972 $2,473.80 Sem er Diving & Marine 1302025 $20,405.40 Ti-Sales 1301882 $170.80 1302005 $2,236.00 $2,406.80 Woodard & Curran 1301883 732.50 1301884 9,309.22 1301885 7,200.45 1302004 2,903.75 1302026 1,048.80 $21,194.72 Total $48,339.72 f ,' 7 // CommissiG. ers Date Clerical 65-450-5319 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $35.36 are hereby approved and you-are requested to place them on a warrant for payment. DATE: April 22, 2013 Name of Creditor Account PO# Amount Extended Purchase Power 65-450-5319 1301894 $35.36 Total $35.36 i' �f✓ Commissioners Date Contracted Services 65-465-450-5318 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $68,183.25 are hereby approved and you are requested to place them on a warrant for payment. DATE: April 22, 2013 -- flame of Creditor Account— PO# - - Amount —Extended Woodard & Curran 65-450-5318 1301878 $68,183.25 : 7 Total % $68,183.25 i i "- _ , _.Commissi is Date a Le-al Fees C 65-465-450-5300 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $4,843.26 are hereby approved and you are requested to place them on a warrant for payment. DATE: April 22, 2013 Name of Creditors Account - PO# Amount Extended Deutsch Williams Brooks & 65-450-5300 1301964 $2,337.00 Derensis 1301964 $2,506.26 $4,843.26 Total $4,843.26 f� i Commissioners Date C General Operating Expenses 65-450-5400 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to are hereby approved and you are requested to place them on a warrant for payment.W 5i 3 5 7 70 DATE: April 22, 2013 •--Ilt=e of Creditor' Account• -PO# Amount Frxtended ABC Equipment 65-450-5400 1301973 $160.40 C.T. Doble 1302001 $1,140.00 Eco Systems Pest Control 1301886 86.00 1302002 86.00 1302002 86.00 $258.00 Hingham Lumber 1301887 45.83 1301888 11.19 1301974 278.62 $335.64 Pollardwater.com 1301889 $10.89 Pond Technical Sales Inc. 1301890 $1,684.73 Robbins Garage 1301891 $411.34 Rosano Davis Sanitary Pumping 1301892 $435.00 R.W. Rosano Corp1302003 $400.00 Ste hco Cleaning Systems 1301975 $279.50 W. B. Mason Co.,,Inc. 1301893 � y Total 9.70 , �� ;f" Commissioners Date Chemical/Lab 65-450-5547 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $5,131.07 are hereby approved and you are requested to place theirs on a warrant for payment. DATE: April 29, 2013 Name of Creditor Account PO # Amount Extended Hach Company 65-450-5547 1301966 S1,236.47 - Pristine Water Solutions 1301965 S1,843.60 R I Analytical 1300165 20.00 1300165 135.00 1300165 76.00 1300165 21.00 1300165 20.00 1300165 235.00 1300165 20.00 1300165 81.00 1300165 20.00 1300165 81.00 1300165 165.00 1300165 155.00 1300165 81.00 1300165 265.00 1300165 575.00 1300165 81.00 1300165 20.00 S2,051.00 Total ;.f $5,131.07 Con ssio, Yers Date COMMONWEALTH OF MASSACHUSETTS Town of CohassetFR p„'�EVE 9 t Use Only 2 2013_ BY: C" FISCAL YEAP,--� f 0 APPLICATION FOR DEFERRAL OF WATER USE CHARGES General Law Chapter 40, Section 42J This application must be filed with the Water Department on or before March 31 S`. Please be advised that you will continue to receive quarterly water bills after the application is approved. In subsequent years, you will be required to provide the proof of property tax deferral to the Water Commissioners before water use charges are deferred. PLEASE PRINT OR TYPE- Name of Applicant �? }l Legal Residence,onJuly Ist :"-1r3. 7�1 L( 1 Mailing Address J l Telephone No.(�/� � CHave you received a property tax deferral from Cohasset Assessors Office? (Yes No _.i fIf yes, please provide a copy of the certificate from the Board of Assessors. Amount of usage charges you are seeking to defer this year$ or Signature:of..A licant, " �'�7'. ,l �--- ATER DEPARTMENT U,4E ONLY- - - GRANTED DENIED ct�c�3 cc)s,-,�1 AMOUNT OF USAGE DEFERRAL l 3�^, �� �� )- . �L• b r INTEREST .1 '\ �5 -1 TOTAL WATER CHARGES DEFERRED WiL ATER - MISSION Date: STATE TAX FORM 1.171147E Certifica4e No:: — 350. - - Reaised712009 Application No. Bill Number: 1137 Date: January 8,2013 CLAUSE Clause 41A EEV ; FEB - 9 201S COMMONWEALTH OF MASSACHUSETTS �,. Town of Cohasset Office of the Board of Assessors Property Tax Abatement/Exemption Certificate Fiscal Year: 1013 The Board of Assessors voted on 10/17/2012 to allow an exemption under: General Laws Chapter 59 Section 5 General Laws Chapter 59 Section 59 ON: 26 HAMMOND AV 047-031 Street and number Property Identification (0 ' TO: GRAFTON DONNA M Applicant (Assessed owner if different) GRAFTON DONNA M 26 HAMMOND AVENUE COHASSET,MA 02025- Assessed Tax Exempted Adjusted Tax COHASSET BOARD OF ASSESSORS TAX 4,015.02 4,015.02 0.00 • 41.93 0.00 4193 CPA � WTR LN 1,302.39 0.0011302.39 50.00 0.00 50.00 LIEN PENALTY Total Tax 5,409.34 1,394.32 *AdJuSled tax is the el,,Lire e111,,.1 tits,as abalewexerlipted. .�uta aqF Coh 4a .sset Water i _ D E P A R T M E N T Commissioners V the C�noW Since 1950 Peter C.Jenkins �. coor+�ss�T Leonora C.Jenkins Daniel M. Varney BOARD OF WATER COMMISSIONERS Thursday, June 27, 2013 Water Treatment Plant—339 King Street AGENDA 6:00-6:15 pm Public Comment 6:15-6:30 pm Abatements/Warrant/Approval of Minutes 6:30-6:45 pm Ellms Meadow& Dam Valve Update 6:45-7:15 pm Sludge Construction& Bear Hill Update 7:15-7:45 pm Operations 7:45-8:00 pm Review of Budget Note: The Board reasonably anticipates the above matters will be discussed at this meeting. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Q -•"za"�,r Cohasset Water ; , 's4 D E P A R T M E N T Commissioners Peter DeCaprio OHASSE YN C Slaw 1950 Leonora C.Jenkins �k'N t��o �� Daniel M.Varney Minutes of the Cohasset Board of Water Commissioners June 27, 2013 Members Present: Peter DeCaprio, Chairman Leonora Jenkins, Clerk Daniel Varney Recording Secretary: Brenda Douglas Guests Present: Paul Roux and Carl Hillstrom of Woodard & Curran, Brian Joyce Project Manager Town of Cohasset Motion made by Peter seconded by Lee to call the meeting to order at 5:59 pm. Motion made by Lee to approve minutes from the May 1, 2013 meeting this was 2nd by Peter all in favor. Motion made by Lee to approve the May 16, 2013 and June 27, 2013 warrants this was 2°d by Peter all in favor. Abatements Judith Nowak(12 Pleasant Street) Mrs. John Fauth(205 Sohier Street) William O'Leary (15 Cedar Acres Lane) Denied Jeff& Lee Schwartz (218 Jerusalem Road) Ellms Meadow & Dam Valve Update A new 4" gate valve has been ordered since it was frozen. Once everything has been fixed they will do the required testing next week. They are looking at a July 15th startup date. Written approval of 4 log from state has been approved. Lee stated that Brian thought the well heads were too low. Paul stated that it does not seem that that is the case. What it seems is that if you have standing water it can flow into the tubing. Possibly dig around each tube. Lee mentioned that the area is a dumping ground for the 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org neighbors. Once the well is up and running Brian stated he would ask Carl of the DPW to help with the cleanup of the area. James Lane Project: Lee stated the home was up for auction but has not heard anything. Brian stated he has not heard anything either. The dam valve is complete. Peter asked if it is on SCADA and Brian and Paul stated no it was manual. In order to put it on SCADA the other valve needs to be fixed. Once that is done the flow reporting will be reduced. Lee asked about what happened with the kids cleaning up the reservoir. It was explained that the water was much too high and the current was too strong making it too dangerous for the kids to do the cleanup. Woodard& Curran thought it to be too dangerous for the kids. Brian then brought up the thought of the Milfoil. There is a concern that if they cut the milfoil that it will spread. Brian has asked if W&C has anyone that can clarify where the milfoil is so that they do not create a bigger problem. Sludge Construction & Bear Hill Tank Update The Conservation Commission approved the project on 6/20/13. Now the official paperwork can be put thru DEP. Peter then asked about the valves that were being done in regards to the sludge. Paul stated about 80%has been completed. There are 2 valves that have been ordered but cannot be installed until the plant can be down. This will have to wait until the fall. AT&T—There was a discussion about the road. AT&T has been saying they are concerned about condensing the rock over the main. Carl said that the way the entrance is being done it will be impossible for Brendan to plow in the winter. Brian said he would meet with them to get it done the way we want. Paul said that the tank inspection and cleaning went well and no deficiencies were found. Paul then said in hindsight we should have put a sample tap on the outside of the tank. Peter said that Glenn Pratt made a comment that he was concerned about the ladder on the side of the tank. Carl explained that the stairs will be covered. Operations Update Paul stated the main chemical for the plant there has been an issue. There was trouble feeding from the day tank. This was clogging the pumps. 6 Totes were order and the chemical was delivered. This is now being addressed. Carl said that they are getting a couple of quotes to get the tank cleaned out. Peter wanted to know what was going on in the future to alleviate this problem. Paul stated that it would be inspected every year and cleaned at least every 5 years. Peter asked if the chemical feed system was being replaced. Paul stated that it would be upgraded. Fluoridate Grant: Paul said that some parts are at W&C but was awaiting the rest of them to send in a complete package. This needs to be completed by the end of August. Peter 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org wanted to know when all the chemical feed lines would be done. Paul stated it would take 3 months and he would like to start after summer when it slows down. Polymer would be the last to be done. The other chemical that will take a while is the permanganate line. Paul explained that the way it is currently set up if it overflows it will go into the clearwell and people will have purple water. VFD's are in and currently running. This allows the plant to run and save energy. This also allows for the plant to run unmanned. This is fully done and functioning. Paul said the biggest issue is this fall the THM issue. Starbucks will be deleted. This is one of the best sites. Peter asked Paul to explore the issue of looping Ledgewood. This was highlighted in the hydraulic model. Paul will check on the status of the model being delivered to Brian. Municipal Radio System—Peter stated that in his opinion Glenn Pratt is trying to build up his budget from other departments. Peter has no problem paying for what our people use but he feels that the Water Department should not have to pay for other department's needs. Communications: Brian stated that Rob Bonnell has equipment for sites. It was agreed that Woodard & Curran would take care of the communications for the two tanks and Ellms Meadow and let Rob take care of the other sites. It was reported that the video surveillance has not worked in a while. Peter asked that Paul scope it out and get some numbers. Peter said that the SOP for the plant that Doran had put together is in his possession and he promised to go over it then forward it to the town officials that want to see it. Peter made a motion to approve emergency management expenses up to $7500 our share of the cost for the new digital portable radios for the vehicles as well as the office this should also include chargers for everyone. This was 2nd by Lee all in favor. The monies would come out of the 2013 budget and Brenda will encumber the monies if the bill does not come in before the year end cutoff date. There was a brief discussion about sewer being put in on Doane Street. Lee raised a valid point that people on Doane Street can't sell their homes due to the flooding. Peter stated that in the future we should look at putting in town sewer to Doane Street. Lee mentioned that during heavy rains and high water some homes along the connection between the Reservoir and Lily Pond have a flooding issue with their septics. Also residents in the watershed should be reminded against using toxic chemicals on their lawns. Peter asked Paul when the employees would be receiving their bonuses, and Paul stated it was expected in August and the total was scheduled to be about $14K. With vacation and sick leaves, Brendan noted that he would be needing a part time helper. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Lee informed Carl that we were due for a quarterly Interconnection meeting with Aquarion and Linden Ponds. Lee volunteered to attend the meeting with Carl and indicated that we scheduled the meetings usually with John Amonte from Linden Ponds and John Walsh from Aquarion. Peter made a motion to adjourn at 7:30 2nd by Lee all in favor. Respectfully Submitted, Brenda Douglas, Recording Secretary Approved By: t,I ��_ �—. Date: Z 6- Leonora Jenkins, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org i.p�FCi � � Cohasset Water D E P A R T M E N T Commissioners Peter DeCaprio ro„,SSET &Er the Ccnrr=WY Since 1950 Leonora C.Jenkins Daniel M. Varney DRAFT Minutes of the Cohasset Board of Water Commissioners June 27, 2013 Members Present: Peter DeCaprio, Chairman Leonora Jenkins, Clerk Daniel Varney Recording Secretary: Brenda Douglas Guests Present: Paul Roux and Carl Hillstrom of Woodard & Curran, Brian Joyce Project Manager Town of Cohasset Motion made by Peter seconded by Lee to call the meeting to order at 5:59 pm. Motion made by Lee to approve minutes from the May 1, 2013 meeting this was 2nd by Peter all in favor. Motion made by Lee to approve the May 16, 2013 and June 27, 2013 warrants this was 2❑d by Peter all in favor. Abatements Judith Nowak(12 Pleasant Street) Mrs. John Fauth(205 Sohier Street) William O'Leary (15 Cedar Acres Lane) Denied Jeff& Lee Schwartz (218 Jerusalem Road) Ellms Meadow & Dam Valve Update A new 4" gate valve has been ordered since it was frozen. Once everything has been fixed they will do the required testing next week. They are looking at a July 15t" startup date. Written approval of 4 log from state has been approved. Lee stated that Brian thought the well heads were too low. Paul stated that it does not seem that that is the case. What it seems is that if you have standing water it can flow into the tubing. Possibly dig around each tube. Lee mentioned that the area is a dumping ground for the 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org neighbors. Once the well is up and running Brian stated he would ask Carl of the DPW to help with the cleanup of the area. James Lane Project: Lee stated the home was up for auction but has not heard anything. Brian stated he has not heard anything either. The dam valve is complete. Peter asked if it is on SCADA and Brian and Paul stated no it was manual. In order to put it on SCADA the other valve needs to be fixed. Once that is done the flow reporting will be reduced. Lee asked about what happened with the kids cleaning up the reservoir. It was explained that the water was much too high and the current was too strong making it too dangerous for the kids to do the cleanup. Woodard& Curran thought it to be too dangerous for the kids. Brian then brought up the thought of the Milfoil. There is a concern that if they cut the milfoil that it will spread. Brian has asked if W&C has anyone that can clarify where the milfoil is so that they do not create a bigger problem. Sludge Construction & Bear Hill Tank Update The Conservation Commission approved the project on 6/20/13. Now the official paperwork can be put thru DEP. Peter then asked about the valves that were being done in regards to the sludge. Paul stated about 80%has been completed. There are 2 valves that have been ordered but cannot be installed until the plant can be down. This will have to wait until the fall. AT&T—There was a discussion about the road. AT&T has been saying they are concerned about condensing the rock over the main. Carl said that the way the entrance is being done it will be impossible for Brendan to plow in the winter. Brian said he would meet with them to get it done the way we want. Paul said that the tank inspection and cleaning went well and no deficiencies were found. Paul then said in hindsight we should have put a sample tap on the outside of the tank. Peter said that Glenn Pratt made a comment that he was concerned about the ladder on the side of the tank. Carl explained that the stairs will be covered. Operations Update Paul stated the main chemical for the plant there has been an issue. There was trouble feeding from the day tank. This was clogging the pumps. 6 Totes were order and the chemical was delivered. This is now being addressed. Carl said that theyare getting a couple of quotes to get the tank cleaned out. Peter wanted to know what was going on in the future to alleviate this problem. Paul stated that it would be inspected every year and cleaned at least every 5 years. Peter asked if the chemical feed system was being replaced. Paul stated that it would be upgraded. Fluoridate Grant: Paul said that some parts are at W&C but was awaiting the rest of them to send in a complete package. This needs to be completed by the end of August. Peter wanted to know when all the chemical feed linesit would be done. Paul stated it would 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org take 3 months and he would like to start after summer when it slows down. Polymer would be the last to be done. The other chemical that will take a while is the permanganate line. Paul explained that the way it is currently set up if it overflows it will go into the clearwell and people will have purple water. VFD's are in and currently running. This allows the plant to run and save energy. This also allows for the plant to run unmanned. This is fully done and functioning. Paul said the biggest issue is this fall the THM issue. Starbucks will be deleted. This is one of the best sites. Peter asked Paul to explore the issue of looping Ledgewood. This was highlighted in the hydraulic model. Paul will check on the status of the model being delivered to Brian. Municipal Radio System—Peter stated that in his opinion Glenn Pratt is trying to build up his budget from other departments. Peter has no problem paying for what our people use but he feels that the Water Department should not have to pay for other department's needs. Communications: Brian stated that Rob Bonnell has equipment for sites. It was agreed that Woodard & Curran would take care of the communications for the two tanks and Ellms Meadow and let Rob take care of the other sites. It was reported that the video surveillance has not worked in a while. Peter asked that Paul scope it out and get some numbers. Peter said that the SOP for the plant that Doran had put together is in his possession and he promised to go over it then forward it to the town officials that want to see it. Peter made a motion to approve emergency management expenses up to $7500 our share of the cost for the new digital portable radios for the vehicles as well as the office this should also include chargers for everyone. This was 2nd by Lee all in favor. The monies would come out of the 2013 budget and Brenda will encumber the monies if the bill does not come in before the year end cutoff date. There was a brief discussion about sewer being put in on Doane Street. Lee raised a valid point that people on Doane Street can't sell their homes due to the flooding. Peter stated that in the future we should look at putting in town sewer to Doane Street. Peter asked Paul when the employees would be receiving their bonuses, and Paul stated it was expected in August. Peter made a motion to adjourn at 7:30 2nd by Lee all in favor. Respectfully Submitted, Brenda Douglas, Recording Secretary Approved By: Date: Leonora Jenkins, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Meter Inventory Meters Installed FY13 Stock from 2013 Stock from 2012 C 5/8" Pit 12 - 2 5/8" 142 6 1" Pit 4 T 4 1" 53 28 2" 3 T-- 254 Total Installed n Stock 5/8" Pit 2 5/8" 11 1" __12 1" Pit 4 29 In Stock / I � Vc- More- WO -ers IOctdje_j 0 0 0 o 0 0 � � o 0 0 0 J .--1 ri o Il qt 00 r-1 coo m I, O O w N N Cf r-I O M O N N O O i V bA O O rn o0 ri 0 1� O -:t O r4 0 0 00 CJ to N M O Ln M 0 0 0 00 M O 1l O 0 M E w w O LD N r-I M O O Ln O LO N O Ci a) L 00 O Ln Ln O O r-1 O 1� I� O 00 I- O O L O O i/? N Ict 00 O O 00 N M cn LO 0 LO U > U- Ln I� ri ri ri M ri 00 Z N O fv = N 1� -ct r-I I- i/> -(n r-I iA i/? 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LA Lnu .LA m a] O V) c 0C W ai Q V) � aJ U X Q U .L..1 Vf c LLJ V) L VI O c .� — a1 oA � 4 u Li c Lr- > J a) i -0 — O \ Ln O a1 E m -O U Q m f6 3 aJ O p L aJ O \ C J O w 'O tr a, U a) m M aJ p tL c L- U � L C - p `�° 'a C 03 +' m 0A c i c c p p a� j x 2 c O N O w m t m a L N = O Ln Lu Lnn Lj U U U 0 (D U Ln l7 W REQUEST FOR FISCAL YEAR 2013 ENCUMBRANCES CARRYOVER DEPARTMENT NAME: Cohasset Water Department DEPARTMENT#: Hi hli hed are estimated costs F— Vendor Name Appropriation Code P.O. # Amount AGM Electronics Inc 65-450-5250 1302756 682.72 JCI Jones Chemicals 65-450-5547 1302754 1,199.97 Pierce Refrigeration 65-450-5250 1302753 441.00 Ti-Sales 65-450-5250 1302752 4,688.36 Univar USA Inc. 65-450-5547 1302755 1,020.00 Utilit Service Group 65-450-5250 1302757 3,000.00 RI Anal tical 65-450-5547 1300165 574.00 Ai-Voltage Associates 65-450-5250 299.58 Holland Company, Inc. 65-450-5547 1,799.84 Deutsch Williams Brooks 65-450-5300 38.00 Town of Cohasset-Gasoline 65-450-5411 855.00 AT&T 65-450-5211 34.13 Direct Energy 65-450-5211 1300279 250.00 Inte s 65-450-5211 4,200.00 National Grid Gas 65-450-5211 270.00 National Grid Electric 65-450-5211 3,500.00 Verizon 65-450-5211 500.00 Verizon Wireless 65-450-5211 250.00 23,602.60 3 E Ge C C C sus C C &S C 6 urs oq 6q C C 0 6&9 6v9 669 609 0 0 0 F p 609 609 = u as N C4 O O1 O, In 00 M M M O O o0 \O o0 O\ r b M M N y ^ O V O O 20 N M O r O O 1 I O l- N V'1 1 O 01 l� h ,y N_ r O ^ ^ 69 69 V) 69 M M 01 � N r I ^ O r r 9 V GSI Q' 69 69 69 69 69 69 69 6 ' O O 69 .. 1O �O 69 6N9 69 fi 9 fi�9 666 d M �p O r 00 O O CD ^ O N M_ O 7 O Cl O 1n M M O 7 O Vi � m py y f*1 O lO O lO O r O r O d' O O O �O N N O llq� O� If: 41 4 O 'p 10 7 ON 10 r M O 7 O O V O O O 7 O 10 M M C r V) N r M 00 69 ^ V1 ^ 69 69 69 r 10 69 O\ O r r ut oo r V) M r r--� a\ It It G. 10 10 N O\ 00 N b9 V ^ 7 16 10 V'1 [� N N ye N N N ^ 69 r 69 69 V 7 O zr 69 1A O O W 69 69 6's 69 NfA 69 69 O r+ lO �O N N N 69 69 69 69 M CL O O O O O O O O O Cl O O O Cl O O O O O O O O O Q py O O O O O O O O O O O O O O O O O O O O O O O L O O O CD O O O O (M O Cl O N O N D\M ^ Vl 10 10 00 In N al O O O O O O 69 CD O r O O O O O O Vi O O O O �O O O� D\ O oo M [^ I n D\ a _ �I Q ^. 7 O O O O N M O v'i O N O O O kn V. H1 N_ �O Vi _O O\ 69 69 V M 69 N ^ 10 D\ O ^ ^ t t 69 69 69 00 69 69 6R ^ IA 69 69 00 O 69 69 69 69 69 N R R 69 6/3 69 69 69 69 M N Cl N Cl O O oo rO W O M O O CD ClO M M r. c, O M O O r r O r O O O O O r r MM O ^O V M O� O V1 r O O r M r O M V D1 N \O 01 D1 p S M R r M 69 �n M ^ Do r N 7 M r r 7 M oo 7 O a\ ^ N O� N ^ o0 M .� r r Cn oo N of I Q„ Vi 10 O\ O, 7 Cl N N Oi er 00 M O\ N t- -It O1 M ^ O l� r oo M ^ n 01 r 69 69 N O 69 ^ — O 'C W 6s v9 � GO) 6s o 69 s9 69 69 ao r - bs bs a c� c 0 4-1 3 69 69 69 69 6N9 669 WW N GA � ,a rl N N O. o O CD 0 Cl CD CD O Clo 0 0 0 0 0 0 0 0 0 0 0 0 o N M — 0 0 0 o O o 0 0 o O O O o 0 0 0 0 0 0 o O o o O \ p L O O G O O O O Cl O O O O N CD O N CDvi Cl O kn r r "y e4 Cy O O O O O O O O O 69 O O r O N N In 69 69 r ON O\ O V1 O O O O O -- V Cl O O N N M Cl vi O N O ^ N r M M M N 10 V) O ^ O 69 69M 69 N N 00 M VI M M ram+ ^� 69 69 ^� 69 N 69 69 � os ^ 00 r DD I� I' 69 Fi9 69 6A 6 9 En a ~ O 10 N r O Cl O O N O O V O ^� 00 ^ O 00 V) 00 O O 00 O O M r 10 "O 7. N Q N 7 N M 00 ^ O O 00 O O M N M 10 00 M t o O 'O N O OJ O ON 10 O -'r a\ 69 r vi 6A O1 10 10 M .-• 00 00 C d N O r M N D, M r Cl lc M O �D ^ 00 M r N O M pry r 00 N C7, cl\ M �r 69 M W 69 ^ 69 69 EA 6R 69 b9 .-: 69 69 N R 7 Q" 69 69 69 6A 69 69 69 � W 6R W W [- y W � � Q F- ¢ ¢ F- a. w F Q cv CL CA M ce w w wLIJ N GG (�j O Z CG to w w Q X w c w c w U U U C7 C7 U va c7 W O Q L1 u s Q F- 3 a a G� rit W 01 r O O O V O ^ 'o 7 W W 4 O Vl 10 N N N N N N M M M M d' C' 7 r V1 V) V1 V1 V) V1 V1 Vl V1 Vl Vt V1 V) V1 V) V1 V) V1 inCd W v7 G e 0. 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 o 0 0 0 n o o v-� Inh o If) In r) In o 'T v v v v 'T v "T v 'T v v v 'T <r c a a v o C o as 0 n In vi v'i vi N V', � 'Aut ut ON ,o \10 10 10 10 10 10 10 10 10 10 `O ID 10 10 V1 10 10 `O 10 Re, O+ � w m � � d { E \ 3 > / \ % E LLJ � \ 0 \ - v \ 0 ƒ V \ CD/ § \ 0 ƒ kj ° e a) S e £ _ • k ° $ / 3 / & \ > \ 6 $ ¥ § k_ 0 U) \ ± \ § \ LY \ { \ 3 \ f $ k = y CD ) E \ & { ± 0 § < = S S $ e a c _ — f a « e g ° _ « So — m & a) .0 5 e / / § IL j § \ \ # t co CO) c o e A ) 0- 2 ~ m w 2 � k \ 5 2 / 0 \ / 0 j d G / % \ \ / ~ \ ƒ f $ , } c 0 k : \ ( ■ § k Z 7 \ p \ G \ C - \ § 0 cm o E \ § 5 2 ® =f a ° a % 't $ $ > c E \ § % \ k \ e \2 / a) c ® - z : E - /" /22 \ ® m / / � �2 o >g (D 'a- G § 4- co - 2 �/ ' © E2£ % = / 3 E ^ § ° O o \ _ � � w I • 2 § 2 3 e 2 0 � U\\ 0 \\ § \ E ƒ a \ (\/ƒ� k \ � \ e —aae<O_ @e O § U O lu a 2 2 o a / / E § ^ k Cf) ^ _ { 1 0 t 2 _ ^ C � � ® C2 ■ a 0) / z ^ 2 ^ ^ \ 0 \ § ^ \ $ k \ / m G / \ \ K \ Q § 2 — 2 _o < 2 ® / % ) E - 0 \ ( Co k M / \ 0 \ < \ \ / ® \ \ / / / < ƒ / [ / > — 4 < 2 c 2 3 E E 0 I o = z I E 0 Q G 0 Brenda Douglas rom: Glenn Pratt <gpratt@Suburbanresources.com> Sent: Tuesday, June 25, 2013 4:12 PM To: Brenda Douglas Cc: Peter; Emergency Management Subject: New Municipal radio System Brenda Here are the details of the new radio system that I was filling you in on the other day, when you asked about the radio item on the Commission agenda. Many of the radios that are used by the DPW and some by Water are not capable of being programmed to meet the new FCC narrow band requirements, and all are old analog technology, and cannot be programmed to work with well with new digital units. So in an effort to have the best radio coverage and the newest technology we have decided to go to a new digital VHF system.We had the AT&T contractor install an antenna at the top of the Bear Hill tank and we did a radio test last week with better than expected results, portable to portable town wide coverage and coverage inside building was exceptional . he new system will be all portables, which is better than truck mounted because so much of the time service techs are out of the truck. What we plan for the Water Department is 4 portables with speaker mic 1 base station Departments share of the repeater and programming cost. The cost to the Department will be $7,323.20 We would like to place this week, and have it installed as soon as the AT&T building is released for us to install our equipment. After the installation all departments will be on a VHF Digital system , . For town wide communications we would like everyone to be on the system . I cannot attend the Commissioners meeting this week but would like for this issue to be considered and approved, so we can be better prepared in an emergency and improve the reliability of our day to day radio capabilities. Brenda Douglas °rom: Glenn Pratt <gpratt@Suburbanresources.com> Sent: Tuesday, June 25, 2013 4:12 PM To: Brenda Douglas Cc: Peter; Emergency Management Subject: New Municipal radio System Brenda Here are the details of the new radio system that I was filling you in on the other day,when you asked about the radio item on the Commission agenda. Many of the radios that are used by the DPW and some by Water are not capable of being programmed to meet the new FCC narrow band requirements, and all are old analog technology, and cannot be programmed to work with well with new digital units. So in an effort to have the best radio coverage and the newest technology we have decided to go to a new digital VHF system.We had the AT&T contractor install an antenna at the top of the Bear Hill tank and we did a radio test last week with better than expected results, portable to portable town wide coverage and coverage inside building was exceptional . 'he new system will be all portables, which is better than truck mounted because so much of the time service techs are out of the truck. What we plan for the Water Department is 4 portables with speaker mic 1 base station Departments share of the repeater and programming cost. The cost to the Department will be$7,323.20 We would like to place this week, and have it installed as soon as the AT&T building is released for us to install our equipment.After the installation all departments will be on a VHF Digital system, . For town wide communications we would like everyone to be on the system . I cannot attend the Commissioners meeting this week but would like for this issue to be considered and approved,so we can be better prepared in an emergency and improve the reliability of our day to day radio capabilities. Town of Cohasset d- rn J L no,- SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Co /� 1���L� the aggregate to $186,482.51 are hereby app: �/v n a warrant for payment. DATE: June 27, 2013 Name of Creditor Account PO# Amount Extended BAU/Ho kips 65-450-5250 1302701 $111.00 Joseph Calvi Jr. & Sons 1302702 $1,594.00 James A. Clark Electrical 1302652 $132.00 Climate Door &Window 1302566 $10,444.00 Flo Rite Valve Services Inc. 1302476 2,307.68 1302476 2,893.31 1302554 9,073.50 $14,274.49 C Gatehouse Media NE 1302555 $100.98 John Hoadley & Sons Inc 1302432 1,324.08 1302477 504.19 1302703 446.93 13&j 7d,4 352.96 $2,628.16 Iaria Bros.,Inc. 1302478 1,236.00 1302704 23,100.00 130-)-I d 3 2,116.00 1303�a 540.00 1 O •7 3 1,850.00 $28,942.00 The Lydon Company,LLC 1302484 $845.40 MPD Plumbing&Heating 1302433 225.00 1302433 125.00 350.00 Northeast Pump &Instrument 1302578 $325.69 Power Systems Division 1302567 1,683.21 130256.7 2,454.26 $4,137.47 Protection One Alarm Monitoring 1302434 $386.25 Arthur Pyburn& Sons Inc 1302479 $300.00 R.W. Rosano Colp 1302435 $1,900.00 Semper Diving &Marine 1302706 $39,346.60 Sestito Landscaping 1302707 10,305.00 5,375.00 $15,680.00 Stiles Water Works Products 1302556 870.00 1302709 • 227.50 $1,097.50 Ti-Sales 1302436 $6,249.81 Town of Cohasset Police De t „ " $368.00 Woodard& Curran 1302568 16,745.70 C 1302709 2,15 3.71 1302710 488.75 �' 36,171.00 $55,559.16 Xylem Inc. 1302711 $1,810.00 Total $186,482.51 7 62,1 ommis 'oners Date Chemical/Lab 65-450-5547 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $10,813.87 are hereby approved and you are requested to place them on a warrant for payment. DATE: June 27, 2013 Name of Creditor Account PO # Amount Extended _. Borden & Remington 65-450-5547 1302694 5692.10 1302428 $359.20 Grainger 1302429 51,199.97 JCI Jones Chemicals Inc Polydyne Inc. 1302430 5525.00 1302431 $1,843.60 Pristine Water Solutions 1300165 81.00 R.1. Analytical 1300165 20.00 1300165 81.00 1300165 150.00 1300165 76.00 1300165 20.00 1300165 21.00 1300165 140.00 1300165 35.00 1300165 81.00 1300165 20.00 1300165 20.00 1300165 135.00 1300165 81.00 13001.65 330.00 1300165 23 5.00 1300165 20.00 1300165 81.00 1,300165 580.00 52,207.00 Slack Chemical Company 1302561 53,987.00 510,813.87 To -a Dae Co I mi sioners General Operating Expenses 65-450-5400 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $5,647.26 are hereby approved and you are requested to place them on a warrant for payment. DATE:June 27;2013 Name of Creditor Account PO# Amount Extended Coastal Nissan 65-450-5400 1302698 $191.53 ECO Systems Pest M mt 1302551 $86.00 1302551 $86.00 $172.00 Hingham Lumber 1302437 $7.53 1302437 $23.53 1302480 41.78 1302481 20.75 13025K263365 13025 13025701 13025 $449.85 John Hoadley & Sons Inc 1302571 $96.50 lliam D.McAuliffe 1302482 $300.00 Wi Robbins Garage 130282 950.32 1302482 42.95 1302705 2,371.65 $3,364.92 _ 1302553 $279.50 Ste hco Cleaning Systems 1302700 $300.00 Brendan Stone W.B. Mason Co.,Inc. 1302438 $262.28 1302483 19.95 1302572 142.45 1302572 68.28 $492.96 $5,647.26 Total i / Commissioners Date t V Utilities 65-450-5211 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the abgregate to $9,084.35 are hereby approved and you are requested to place them on a warrant for payment. DATE: June 27, 2013 Name of Creditor Account PO# Amount Extended.- AT S T 65-450-5211 1302427 534.13 Comcast 1302475 69.90 1302475 109.95 1302475 104.95 1302475 163.95 1302557 109.95 1302557 109.95 1302557 100.97 1302576 109.95 1302576 109.95 5989.52 1300279 10.63 Direct Energy 1300279 110.31 1300279 37.88 $158.82 Intearvs Energy 1302558 .57 Services Inc 1302558 11.30 1302558 1.49 1302558 29.42 1302559 5.49 1302558 88.51. 1302558 4.65 1302558 1.59 1302558 74.59 1302575 93.84 1302696 3,188.24 1302697 .55 $3,499.24 1302472 13 0.3 5 National Grid (Gas) 1302472 30.39 1302472 103.84 $264.58 1300280 16.39 National Grid (Electric) 1300280 11.61 1300290 102.48- 1300280 14.43 1300280 36.29 1300280 38.28 1300280 15.19 1300280 11.39 1300280 8.11 1300280 2,524.97 1300280 98.37 $2,877.50 Verizon 1302560 27.14 1302560 34.73 1302560 27.14 1302560 51.15 1302560 40.22 1302560 69.30 1302560 228.23 1302560 : 35.31 1302560 74.77 �iC,�)7.-)- 71.88 -)- 40.58 52.87 ' 27.50 27.50 3CO�a 23153 $1,041.85 Verizon (Long Distance) 1302559 $2.86 Verizon Wireless 1302574 $215.85 Total $9,084.35 Commissioners Date ( Legal Fees 65-465-450-5300 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $95.00 are hereby approved and you are requested to place them on a warrant for payment. DATE: June 27, 2013 Name of Creditor Account PO# Amount Extended Deutsch Williams Brooks & 65-450-5300 1302564 $95.00 Derensis v Total $1,433.23 Comm, sionen, Date Clerical 65-465450-5319 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $167.92 are hereby approved and you are requested to place them on a warrant for payment. DATE: June 27, 2013 _ Name of Creditor Account PO# Amount Extended Purchase Power 65-450-5319 1302232 $134.41 1302695 33.51 $167.92 C Total $167.92 Commissioners Date �� l Milfoil 65-465-450-5464 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $5,850.00 are hereby approved and you are requested to place them on a warrant for payment. DATE: June 27, 2013 Name of Creditor Account PO# Amount Extended Lycott Environmental Inc 65-450-5464 1302424 $3,600.00 1302573 $2,250.00 $5,850.00 C Total $5,850.00 Commiss ers Date C Sludge 65-465-450-5294 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $19,162.50 are hereby approved and you are requested to place them on a warrant for payment. DATE: June 27,2013 Name of Creditor Account PO# Amount Extended Mineral Processing Svcs LLC 65-450-5294 1302473 $16,928.00 Volvo Rents 1302426 $2,234.50 Total $19,162.50 I _ Commis loners Date C Sludge Capital Project 66-7692-5850 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $11,452.95 are hereby approved and you are requested to place them on a warrant for payment. DATE: June 27,2013 Name of Creditor Account PO# Amount Extended Woodard & Curran 66-7692-5850 1302423 5,759.03 1302565 5,693.92 $11,452.95 Total S11,452.95 f Date Comm'ssioners it � v ( Contracted Services 65-465-450-5318 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department; amounting in the aggregate to $68,183.25 are hereby approved and you are requested to place them on a warrant for payment. DATE: June 27,2013 Name of Creditor Account PO# Amount Extended Woodard & Curran 65-450-5318 1302474 $68,183.25 Total $68,183.25 13 Date Commissioners 1 1 may Z2 -1�j -iu:�)Ga �,.. A Contracted Services 65-465450-5318 Town of Cohasset SCHEDULE OF IiUIS PAYABLE t�tiAY 2�J To the Accounting officer. ,�U`jI�-r i�i'S The follownig named bills of the Collasset Water Department, amount ag -egate to S68,183 L.5 are hereby approved and you are requested to place them can a warrant fLDr payment_ DATE_ May 16,?Ols - .1t+ame of Creditor Account i PO4, Amount ' Extended L Woodard Curran 65-450-5318 I 1302231 � S68,183:?5--, TotalI I S68,183.25 "{»n&'issionexs Date iviay tz i3 moia 5 � CLegal Fees 65-465-450-,5300 Town of Cohasset 'a y ",J SCHEDULE OF BILLS PAYABLE ANTS 1 5 To the Accounting Officer: L,�. The following named bills of the Cohasset Water Department amounting in the aggregate to $1.433.23 are hereby approved and you are requested to place them on a. warrant for payment. DATE: May 16,2013 Name of Creditor )p()# Amount Extended Deutsch Williams brooks & 65-450-5300 1302268 $1,433.23 Derensis i l � C I'j $1,433.23 Tatal �mmissioners � Date i Extraordinary Maintenances 65-�6S-45t9-5275 . To"m of Coha-set Vr4� 'I �U SC:EDULE OF BILLS PA j:-%.BEE 3 q �. To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting hi the aggrebate to $2,500.00 are hereby appro-=ed. and you are rtqueSted to place them. on a Tarrant for payment. DATE: May 16, 201 Name of Creditor Account YO# Amount Extended Iaria Bros.,Inn- 65-450-5275 130223.1 $2 500.00 Total SA"500A+U ommissioners ../ Date IVIQy LL iJ IU, JUd r•� ChemicaMab 65-450-5547 Town of Cohasset SCHEDULE OF BILLS PAYABLE l ir�i 'e u 4013 t To the Accounting Officer. The following named bills of the Cohasset Water Department,amounting i thet:CDFN �t�lT'� aggregate to $5,262.03 are hereby approved and you are requested to place�e warrant for payment. DATE:May 16, 2013 Name of Creditor Account P� # Amount Extended Borden &Remington 65450-5547 1302233 S1,687•50 Holland Company 1302267 $2,679.08 R.I. Anal 'cal 1300165 21.00 1300165 20.00 1300165 15.00 1300165 76.00 1300165 155.00 1300165 20.00 1.300165 204.45 1300165 17.00 1300165 165.00 1300165 20.00 1300165 81.00 1300165 81.00 1300165 20.00 $895.45 Tota S5'26Z`03 � Date Comm3�si ners �./ Nlay LG iJ IV.JUa N.z System Maintenance 65450-5250 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: OFFICE The f©llowing named bills of the Cohasset Water Department, amounting in the af- egate to $15,504.85 are hereby approved and you are requested to place them or. a warrant for payment. DATE: Iviay 16,2013 - Na me of Creditor --- - Account PO# Amount Extended - Bruce's WeldingRepair Service 65-450-5250 1302274 $950.00 Northeast Pump and Instrument 1302256 1.077.16 1302256 88.13 $1,165.29 Power Systems Division 1302245 $1,087.00 William F. Sargent 1302243 $65.00 Ti-Sales 1302244 $3,55$.36 1302270 $2.,220.00 S5,778.36 Woodard & Curran 1302006 3,431.75 1302269 3,027.45 $6,459.20 I Total _ --- S15,504.85 Cornsniss�.on- Date Ivlay z% General Operating Expenses 65-450-5400 Town of Cohasset SCHEDULE O BILLS PAYABLE 2,�ti3 To the Accounting Officer: L UE The following named bills of the Cohasset Water Department ng in the aggregate to $5.581.23 are hereby approved and you are requested to place them on a warrant for pa orient. DATE:May 16,2013 _ Name of Creditor _Account PO# Amount Extended Alert Scientific 65450-5400 1302257 S415.00 Eco Systems Pest Control 1302246 S86.00 Hingham Lumber Company 1302247 $272.45 1302249 158.42 1302249 11_80 1302249 37.61 1302249 34.55 1302249 49.48 1302249 9.89 $574.23 j Wiliam McAuliffe 1302240 S600.00 t1 } Protection One Alarm 1302250 S1,104.56 f/j R.E.Lyons & Son 1302248 S249.00 Robbins Garage 1302251 33.00 1302251 931.62 S964.62 f1 Ste hco 1302252 S279.50 Brendan Stone 1302266 $700-00 Ti-Sales 1302253 $111.13 W.S.Mason 1302254 99.19 1302255 398.00 $497.19 Total $51581.23 i G- ommission Late Inlay LL 1.3 iuA4ja P. Utilities 65-450-5211 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer. The following named bills of the Cnhasset Water Department,amounting the aggregate to $$,444.72 are hereby approved and you are requested to plat m on a warrant for payment. DATE: Ma 2 16,2013 Name of Creditor Account PO 9 Amount Extended AT &T 65-450-5211 1302�234 34.X3 ComCast 13U2235 102.00 1302235 161.00 1302235 107-00 1302235 98.02 13022315 102.00 1302235 66.95 1302235 107.00 1302235 161.00 1302236 107.00 1302236 1.07.00 1302271 109.95 1302271 109.95 S1,338.87 Direct Ener 1300279 203.39 1300279 216.71 1300279 41.18 S461.28 lnteglTs Energy Services Inc. 1302237 .67 1302237 16.51 1302237 11.53 1302237 19.95 1302 237 6.59 1302237 1.24.64 1302237 5.24 1302237 1.66 1302237 79.01 13022238 87-57 1302272 2.488.01 $2,891.37 National Grid Gas 1300281 234.55 13U0281 209.41 1302?39 59.33 $503.29 iviay /Z ,10 iu:4aa National Grid (Electric) 1300290 1 i.31 1300280 86.05 1300290 1300280 128.67 1300280 14.64 1300280 41.28 1300280 11.54 1300280 20.29 1300290 87.48 1300290 1,852.10 1300280 8.09 S2,277.27 Town of Cohasset Sewer 1302240 $121.00 Verizon (Long Distance 1302242 $.44- Verizon 1302241 69.43 1302241 4024 1302241 51 23 1302241 27.16 1302241 27.16 1302241 22496 1302241 34.73 1302241 35.30 1302241 74.77 $58498 Verizon Wireless 1302273 $232.09 Total S8,444.72 03mmissioners Date Town of Cohasset Water Commission Abatement Form To: Collector of Taxes Date Received From: Water Commission Date Issued i /�3- Account No. --,-)3 Ln FY ) 3 Comm. This is to certify that the Water Commissioners have abated the following charges: Charges Assessed to:\,1 e)h n 1 d I Fa l cif i Water: Property Location: ��(�'`) �r )I F r 1'. Original Chagae 3 C Approved by: / Abated Charges Abated Interest Abated Demand Ir Total Abatement x Town of Cohasset Water Commission Abatement Form To: Collector of Taxes Date Received From: Water Commission Date Issued Account No. FY r 3 Comm. This is to certify that the Water Commissioners have abated the following charges: C% -�// Water: Charges Assessed to� c � .LL�C�2� Property Location: c i l Original Charger u Approved by: Abated Charges Abated Interest Abated Demand Total Abatement G 5 Town of Cohasset Water Commission Abatement Form. To: Collector of Taxes Date Received /J� From: Water Commission Date Issued Account No. FY_Z 'i_Comm. This is to certify that the Water Commissioners have abated the following charges: Charges Assessed to: Water: Property Location: 5 j Original Charge i C C20 Approved by: �— Abated Charges Abated Interest Abated Demand 1 C� Total Abatement Town of Coha.sset Water Commission Abatement Form To: Collector of Taxes Date Received_,, Z 3 / From: Water Commission Date Issued J// Account No. ,7�- FY�j Comm. "�- This is to certify that the Water Commissioners have abated the following charges: zC Charges Assessed to:/ �C1LGC.Y,cit�� Water: Property Location: .Lt✓/�`- Original Charge Appro ved by: Abated Charges , r Abated Interest Abated Demand Total Abatement C� � Town of Cohasset Water Commission Abatement Form To: Collector of Taxes Date Received 3 From: Water Commission Date Issued 3 / 1 Account No. 3Db 3 FYI ' Cornm. This is to certify that the Water Commissioners have abated the following charges: Charges Assessed to:•j I') 11h Water: Property Location: Cl Original Charge L C r L \ %,/ y, y Approved by: C/ Abated Charges �•J / Abated Interest I ,-n A, C s Abated Demand Total Abatement Town of Cohasset Water Commission Abatement Form To: Collector of Taxes Date Received _ ` 3 From: Water Commission Date Issued Account No. FY—) 3 Comm._ This is to certify that the Water Commissioners have abated the following charges: Charges Assessed to: aj;a(( ,ilJl_/ y .&rc/LL� Water: Property Location: h l 24 `.�'X-C OriOnal Charge Approved by: Abated Charges ��i ��2 �GO Abated Interest Abated Demand - o p Total Abatement �) ) �V W Operating REPORTMonft Massachusetts 4� Water Tom` Department Apri12013 • W. -O, f s.; woodardcu rra n.corn COMMITMENT& INTEGRITY DRIVE RESULTS Cohasset,Massachusetts I Water Department ES-1 Woodard&Curran April MOR May 20,2013 TABLE OF CONTENTS SECTION PAGE NO. ExecutiveSummary...............................................................................................................................ES-1 1. OPERATIONS................................................................................................................................... 1-1 1.1 Events Impacting Operations......................................................................................................... 1-1 1.2 Permit Compliance ....................................................................................................................... 1-1 1.3 Flows............................................................................................................................................. 1-1 1.4 Chemical Usage............................................................................................................................ 1-1 1.5 Sludge Generation........................................................................................................................1-21 1.6 Water Quality................................................................................................................................1-21 1.7 Emergency&Service Calls..........................................................................................................1-21 1.8 Power Outages.............................................................................................................................. 1-2 1.9 Staff Callouts................................................................................................................................1-22 1.10 Plant Downtime............................................................................................................................1-22 1.11 Maintenance.................................................................................................................................1-22 1.12 Repairs.........................................................................................................................................1-22 1.13 Housekeeping...............................................................................................................................1-22 2. PROJECT MANAGEMENT AND ADMINISTRATION ...................................................................... 2-1 2.1 Capital Improvements(completed, planned, recommended—the various stages).......................2-1 2.2 Staffing&Training........................................................................................................................2-22 2.3 Corporate Support........................................................................................................................2-22 2.4 Other(other necessary categories).................................................Error! Bookmark not defined.2 3. OTHER..............................................................................................................................................3-1 3.1 Route 3A Booster Station&Linden Pond..........................................Error! Bookmark not defined. Cohasset,Massachusetts I Water Department ES-2 Woodard&Curran April MOR May 20,2013 EXECUTIVE SUMMARY The month of April experienced a normal level of operation, in terms of issues needing to be addressed. Once again, there were no plant upsets or power outages. Painting continued to take place in the Pump Room and is looking much better than before. During April 5 staff members attended a chlorine safety seminar and an additional two attended a First Aid/CPR training course. The Bear Hill tank was emptied for the installation of the AT&T cell tower installation. While the tank is down, it will be cleaned and an isolation valve will be installed on the main line to the distribution system. In addition, three piping saddles that are in a deteriorated condition in the valve chamber will also be replaced. The 2012 Consumer Confidence Report(Water Quality Report) was generated and posted on the Cohasset Water website. All employee performance reviews were completed and salary adjustments were effective April 1". Please note that project performance bonuses with be issued in August or September as these run on a project year while salary adjustments run on a calendar year. Cohasset,Massachusetts I Water Department ES-3 Woodard&Curran April MOR May 20,2013 1 OPERATIONS 1.1 EVENTS IMPACTING OPERATIONS Plant operations were, once again, normal for the month of April. The Bear Hill Tank was emptied for the AT&T cell tower installation. With this tank out of service, greater reliance is placed on the Scituate Hill Tank. Plant operations were modified to adjust for the reduced holding capacity in the system. Any additional labor incurred by the Cohasset Water Department, as a result of this project, will be reimbursed by AT&T. 1.2 PERMIT COMPLIANCE No drinking water quality violations occurred in April. 1.3 FLOWS During the month of April the Facility produced an average water production of 549,133 GPD of finished water, with a total month production of 16.474 Million Gallons. 1.4 CHEMICAL USAGE Daily chemical usage for the plant operations have been forwarded in the Monthly DEP Report submittal. A summary of chemical dosing follows: Pre-Chlorination 155#/month 5.2#/day Post-Chlorination 187.2#/month 6.2#/day Calcium Hydroxide(Hydrated Lime) (Process) 730#/month 24.3#/day Calcium Hydroxide(Hydrated Lime) 870.9#/month 29.0#/day PolyAluminum Chloride 15226#/month 507.5#/day Polymer 61.3#/month 2.0#/day Sodium Permanganate 213.21#/month 7.1#/day Sodium Fluoride 350#/month 11.7#/day Sodium Hexametaphosphate 1018#/month 33.9#/day NOTE: Ferric Chloride remained off line for April as raw water TOC numbers were still relatively low. TOC % removal continues to be steady at 50+% removal as measured against raw water and combined filter effluent. Cohasset,Massachusetts I Water Department 1-1 Woodard&Curran April MOR May 20,2013 1.5 SLUDGE GENERATION Normal sludge generation volumes were realized in April. Sludge generation, based on the time of year and low demand is about 16,000 gpd. As a result of the emptying of the Sedimentation Basins in March, we anticipate another transfer of sludge from the lagoon to the geo-tube in the near future. 1.6 WATER QUALITY No water quality complaints were received from our users in April. 1.7 EMERGENCY&SERVICE CALLS The month of April held no Distribution System staff call outs. 1.8 POWER OUTAGES No power outages occurred in April. 1.9 STAFF CALLOUTS The month of April held no Operations staff call outs. 1.10 PLANT DOWNTIME There was no plant down time incidents during the month of April. 1.11 MAINTENANCE Some highlighted projects for April include; 1. Cleaned and calibrated the laboratory bench top pH probe. 2. Replaced battery pack for Scituate Hill Tank modem. 3. Updated and refined plumbing to finish water pH probe line. 4. Environmental Instrumentation Service (EIS), working with Woodard & Curran's SCADA Group,adjusted the filter level controls so they will work automatically,based on filter head loss, turbidity or time. This is a requirement of MA DEP for water plants utilizing filtration. 5. Enlarged the openings at the inlet of the Sedimentation Basins to provide easier and safer access into the chamber. 1.12 REPAIRS Replaced peristaltic tube in #2 lime pump and cleaned suction and discharge lines and replaced broken fitting on flush line valve. 1.13 HOUSEKEEPING The service company StephCo continues to clean the management area of the facility on a weekly basis. Additionally, daily cleaning takes place in the Laboratory,Operator's Office, Chemical,Pump and Filtration Rooms. Cohasset,Massachusetts I Water Department 1-2 Woodard&Curran April MOR May 20,2013 2 PROJECT MANAGEMENT AND ADMINISTRATION 2.1 SYSTEM IMPROVEMENTS There are several capital improvement projects currently being performed and proposals for others to be delivered.These are; Completed Items(since July 1 2012) • $17.9K--Filter backwash control valve actuators (3ea)replaced. • $ 2.1K--Filter air wash control valve actuator(lea) replaced • $ 5.1K--Sedimentation Basin sludge valves (2ea) replaced. • $ 1.6K--Unprotected 480 Volt indoor power line replaced with one enclosed in appropriate conduit to include disconnect / breaker switch with appropriate "pigtail" connection for portable pump use. • $ 1.4M--Solar SRF Application received and ultimately refused due to SRF loan requirements and DEP required protocols. • $15K--Fluoride Grant Application anticipated issuance by MA DPH in April. • $48.6K--SCADA HW & SW upgrades complete to include Excel Reporter Compliance and WINN911 programs complete with operator training. • $ 5+K—Chapter 6 MA DEP Compliance Audit. Reports on site at plant for Commission review. • $12K—Equipment and Controls Audit for unmanned operations gap identifiers. Reports on site for Commission review. • $ 1.6K—Rebuild of chlorine gas chlorinators, regulators and change over valve devices. • $ 3K—SCADA programming for back wash cycle event options as required by MA DEP, (i.e. headloss,turbidity,time in service). Authorized Pending Items • $113K--Bringing the Sludge Residuals Management in house (proposal received and approved). Building design and bid spec documents to be completed in May. Need Conservation Commission approval since the proposed site is inside the 50' wetlands perimeter. The request for their approval will be submitted to the Commission by May 28`h for inclusion in their June 6th meeting. • $17K—Engineering specifications and VFD controls installation for RW pumps. Engineering specifications are complete,preferred vendor selected and equipment on order. • $ 4K--SCADA programming for the Aaron Reservoir and Bound Brook stream flow release structures — Work is underway, by Woodard & Curran SCADA and support personnel, to bring the fish weirs back into an automated working status and to confirm flow calculations originally programmed by a prior vendor which appear to be wrong. 2-1 • $ 5K--Electrical troubleshooting and repairs to the VFD controls on the rapid mix units. Most likely involve surge arrest equipment, UPS power supplies for power transfer,etc. • $11K--Window repair& replacement at Lily Pond: Windows and operators are being fabricated and installation is expected to take place in May. Work to be performed by Climate Door and Window. • $62K--Aaron Reservoir 24" Valve replacement: Semper Diving will be performing the valve replacement. Installation is expected to take place between May 2 and May 9. • $22K--Elms Meadow GWR or 4-log compliance: Work had been designed and construction quotes are in hand. Work is expected to commence by May 24th. • $ 2.5K--SCADA programming for Lily Pond Emergency generator "run" status and alarming. This will inform staff when the generator cycles on with notification and alert staff when it should come on but hasn't. • $3.1 K--Chemical piping modifications to bring to DEP and plumbing codes. • $ 5.1K--Sedimentation mud valves and stem operators replacement. Replacement valves are on order. • $ 2.2K--Fixed ladder for the Bear Hill water storage tank vault has been purchased and received. Installation will take place in May NOTE: There are many more projects under consideration by the CWD. 2.2 STAFFING &TRAINING On April 9`" five staff members attended a chlorine safety handling class conducted by our chlorine supplier Jones Chemical. The class instructed on the chemical nature of the gas and also on proper handling techniques. Two staff members also attended a First Aid/CPR refresher course, conducted by Woodard&Curran Corporate on April 17`h. 2.3 CORPORATE SUPPORT Corporate support was provided to address the failed communication from the fish ladder flow control equipment. This work has proven to be very involved and is still ongoing. MA DEP is also reviewing the proposal to assure regulatory compliance with the operating permit. 2-2 3 OTHER 3.1 ROUTE 3A BOOSTER STATION & LINDEN POND Flows through the Whitney Crossing Booster are periodically monitored and adjusted to maintain an even status between pumping and usage. At the time of this writing, Whitney Crossing is within one half days pumping of Linden Ponds. 3-1 WOODARD Monthly &CURRAN h Operating REPORT Cohasset Massachusetts m` - - _ Water Deparhment May 2013 �. COt1ASSET woodardcurran . com COMMITMENT & INTEGRITY DRIVE RESULTS WOODARD &CURRAN TABLE OF CONTENTS SECTION PAGE NO. ExecutiveSummary.............................................................................................................................. ES-1 1 OPERATIONS....................................................................................................................................1-1 1.1 Events Impacting Operations.........................................................................................................1-1 1.2 Permit Compliance.........................................................................................................................1-1 1.3 Flows..............................................................................................................................................1-1 1.4 Chemical Usage and Compliance Monitoring ................................................................................1-2 1.5 Sludge Generation .........................................................................................................................1-3 1.6 Water Quality..................................................................................................................................1-3 1.7 Emergency&Service Calls............................................................................................................1-4 1.8 Power Outages...............................................................................................................................1-4 1.9 Staff Callouts..................................................................................................................................1-4 1.10 Plant Downtime..............................................................................................................................1-4 1.11 Maintenance...................................................................................................................................1-4 1.12 Repairs...........................................................................................................................................1-4 1.13 Housekeeping................................................................................................................................1-4 2 PROJECT MANAGEMENT AND ADMINISTRATION.......................................................................2.1 2.1 System Improvements....................................................................................................................2-1 2.2 Staffing &Training..........................................................................................................................2-2 2.3 Corporate Support..........................................................................................................................2-2 3 OTHER...............................................................................................................................................3.1 3.1 Route 3A Booster station &linden pond.........................................................................................3-1 Cohasset,Massachusetts I Water Department TOC-1 Woodard&Curran May 2013 MOR WOODARD &CURRAN EXECUTIVE SUMMARY The month of May experienced a normal level of operation, in terms of issues needing to be addressed. Once again,there were no plant upsets or power outages. In-house painting of the Pump Room is now near completion and the majority of the window replacement at the Lily Pond treatment building has been done,with the remaining work to be completed in early June. The planned installation of VFD's on the Raw Water Pumps has been accomplished with start-up scheduled for mid-June. Installation of the AT&T antenna system at the Bear Hill Tank is progressing. Welding on the tank was completed and the tank refilled and placed back in service. A fixed ladder to the underground vault has been installed,thus allowing safer access. Due to time constraints the installation of an additional isolation valve was not accomplished. On May 28"' distribution system flushing commenced. This is considerably later than usual due to a shortage of manpower availability. At the time of this writing Lily Pond is full (elevation 45.8) Cohasset, Massachusetts I Water Department ES-1 Woodard&Curran May 2013 MOR WOODARD &CURRAN 1 OPERATIONS 1.1 EVENTS IMPACTING OPERATIONS Plant operations were normal for the month of May. While AT&T worked on their antenna installation at the Bear Hill Tank, bottom sediment was removed and the deteriorated saddle taps replaced. Once welding was complete the interior of the tank was inspected, chlorinated and the tank refilled. The tank was placed back in service on May 14t". 1.2 PERMIT COMPLIANCE No drinking water quality violations occurred in May. 1.3 FLOWS During the month of May the Facility produced an average of 856,372 GPD of finished water, with a total month production of 26.548 Million Gallons. 2012 Total (MG) Average MGD 2013 Total (MG) Average MGD January January 17.144 0.553 February February 14.602 0.521 March March 16.542 0.534 April April 16.474 0.549 May May 26.548 0.856 June June July 36.302 1.171 July August 30.774 0.993 August September 23.808 0.794 September October 18.385 0.593 October November 17.188 0.573 November December 16.936 0.546 December Cohasset, Massachusetts I Water Department 1-1 Woodard&Curran May 2013 MOR A� WOODARD &CURRAN 1.4 CHEMICAL USAGE AND COMPLIANCE MONITORING Monthly chemical addition and compliance monitoring reports for the month of May were submitted to the MassDEP on June 10, 2013. The monthly fluoride reports to the MassDPH were also submitted on June 10tn Chemical Usage for the month of May Pre-chlorination 280#/month 9.0#/day Post-chlorination 355.8#/month 11.5#/day Calcium Hydroxide (Lime) (Process) 793#/month 25.6#/day Calcium Hydroxide (Lime) 1737.8#/month 56.1#/day Poly Aluminum Chloride 23702#/month 764.E#/day Polymer 60#/month 1.9#/day Sodium Permanganate 281.1#/month 9.1#/day Sodium Fluoride 400#/month 12.9#/day Sodium Hexametaphosphate 1657#/month 53.5#/day NOTE: TOC removal for the month of May was at 66% NOTE: Ferric Chloride remained off line for May as raw water TOC numbers were relatively low. 1.5 Cohasset, Massachusetts I Water Department 1-2 Woodard&Curran May 2013 MOR �S WOODARD &CURRAN 1.6 SLUDGE GENERATION Normal sludge generation volumes were realized in May. Sludge generation, based on the time of year and demand averaged about 19,000 gpd. On May 17th sludge was transferred from the lagoon to the geo-tube. It is anticipated that there will be enough remaining capacity in the geo- tube for one more transfer that would occur in the fall with geo-tube emptying and replacement in the spring. i January January 16,000 GPD February February 16,000 GPD March March 16,000 GPD April April 16,000 GPD May May 19,000 GPD June June July July August August September September October 19,000 GPD October November 19,000 GPD November December 16.936 December 1.7 WATER QUALITY There were 3 water quality complaints received in May: • 21 Atlantic Ave. —discolored water caused by distribution system flushing • 2 Juniper Rise—discolored water caused by distribution system flushing • Mill Lane—Excessive air caused by entrapment in the water main. Cohasset, Massachusetts I Water Department 1-3 Woodard&Curran May 2013 MOR AN A, WOODARD &CURRAN 1.8 EMERGENCY& SERVICE CALLS The month of May held 1 Distribution System staff call out. • Police call out, 82 Pond St: water bubbling up on street—storm drain issue. 1.9 POWER OUTAGES No power outages occurred in May, however we did experience a generator failure. The battery charger failed causing generator failure. Power Systems provided same day service and installed a temporary charger, on loan, until a new one is procured. 1.10 STAFF CALLOUTS The month of May held no Operations staff call outs. 1.11 PLANT DOWNTIME There was no plant down time incidents during the month of May. 1.12 MAINTENANCE Some highlighted projects for May include; 1. CWD personnel cleared brush and graveled low spots at the Aaron Reservoir emergency overflow on May 23'd 2. Flow-Rite Inc. installed a new cylinder liner in the surge control valve for effluent pump #2 on May 281n 3. On May 3 1" the VFD for effluent pump #2 was found to be running hot because AC units were not functioning. Pierce Refrigeration was contacted for repair. 4. On May I01h the PAC day tank had to be pumped out to waste due excess sediment plugging injection lines. We suspect a problem with the PAC. Our supplier, Holland Chemical has been contacted. 1.13 REPAIRS On May 2Is' the chain & flight gear on sedimentation basin #2 was repaired by the Lydon Co., 120 Malden St. Boston. 1.14 HOUSEKEEPING The service company Stephco continues to clean the management area of the facility on a weekly basis. Additionally, daily cleaning takes place in the Laboratory, Operator's Office, Chemical, Pump and Filtration Rooms. Cohasset, Massachusetts I Water Department 1-4 Woodard&Curran May 2013 MOR �� s WOWARo &CURRAN 2 PROJECT MANAGEMENT AND ADMINISTRATION 2.1 SYSTEM IMPROVEMENTS There are several capital improvement projects currently being performed and proposals for others to be delivered. These are; Completed Items (since July 1 2012) • $17.9K--Filter backwash control valve actuators (3ea) replaced. • $ 2.1 K--Filter air wash control valve actuator(1 ea) replaced • $ 5.1 K--Sedimentation Basin sludge valves (tea) replaced. • $ 1.6K--Unprotected 480 Volt indoor power line replaced with one enclosed in appropriate conduit to include disconnect / breaker switch with appropriate "pigtail" connection for portable pump use. • $ 1.4M--Solar SRF Application received and ultimately refused due to SRF loan requirements and DEP required protocols. • $15K--Fluoride Grant Application. Approved in May, 2013 by MA DPH. • $48.6K--SCADA HW & SW upgrades complete to include Excel Reporter Compliance and WINN911 programs complete with operator training. • $ 5+K—Chapter 6 MA DEP Compliance Audit. Reports on site at plant for Commission review. • $12K—Equipment and Controls Audit for unmanned operations gap identifiers. Reports on site for Commission review. • $ 1.6K—Rebuild of chlorine gas chlorinators, regulators and change over valve devices. • $ 3K—SCADA programming for back wash cycle event options as required by MA DEP, (i.e. headloss,turbidity, time in service). • $2.2K—Fixed ladder for the Bear Hill water storage tank vault. Authorized Pending Items • $113K--Bringing the Sludge Residuals Management in house (proposal received and approved). Building design and bid spec documents to be completed in May. Need Conservation Commission approval since the proposed site is inside the 50' wetlands perimeter. The request for their approval was submitted to the Commission on May 28th for inclusion in their June 6th meeting. Cohasset,Massachusetts I Water Department 2-1 Woodard&Curran May 2013 MOR A WDDDARD &CURRAN • $17K—Engineering specifications and VFD controls installation for RW pumps. Engineering specifications are complete, preferred vendor selected and equipment installed. Start up is scheduled for June 13th. • $ 4K--SCADA programming for the Aaron Reservoir and Bound Brook stream flow release structures — Work is underway, by Woodard & Curran SCADA and support personnel, to bring the fish weirs back into an automated working status and to confirm flow calculations originally programmed by a prior vendor which appear to be wrong. • $ 5K--Electrical troubleshooting and repairs to the VFD controls on the rapid mix units. Most likely involve surge arrest equipment, UPS power supplies for power transfer, etc. • $11 K--Window repair & replacement at Lily Pond: Windows and operators have been fabricated and a majority of the work accomplished in May. Work is being performed by Climate Door and Window, Rockland, MA. • $62K--Aaron Reservoir 24" Valve replacement: Semper Diving will be performing the valve replacement. Installation was expected to take place between May 2 and May 9, now mid-June because an exact replacement valve could not be located. • $22K--Elms Meadow GWR or 4-log compliance: Work had been designed and construction quotes are in hand. Work was expected to commence by May 24tn, now June 12tn • $ 2.5K--SCADA programming for Lily Pond Emergency generator "run" status and alarming. This will inform staff when the generator cycles on with notification and alert staff when it should come on but hasn't. • $ 3.1 K--Chemical piping modifications to bring to DEP and plumbing codes. • $ 5.1K--Sedimentation mud valves and stem operators replacement. Replacement valves are on order. NOTE: There are many more projects under consideration by the CWD. 2.2 STAFFING &TRAINING On May 30th all staff members attended a seminar on"Electrical Hand Tool Safety". 2.3 CORPORATE SUPPORT Corporate support was provided to address the failed communication from the fish ladder flow control equipment. This work has proven to be very involved and is still ongoing. MA DEP is also reviewing the proposal to assure regulatory compliance with the operating permit. Cohasset, Massachusetts I Water Department 2-2 Woodard&Curran May 2013 MOR �� A, WOODARD &CURRAN 3 OTHER 3.1 ROUTE 3A BOOSTER STATION & LINDEN POND Flows through the Whitney Crossing Booster are periodically monitored and adjusted to maintain an even status between pumping and usage. At the time of this writing, Whitney Crossing is within one and one-half days pumping of Linden Ponds. Cohasset,Massachusetts I Water Department 3-1 Woodard&Curran May 2013 MOR