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HomeMy WebLinkAboutMinutes - WC - 01/01/2012 - Minutes from January to June, 2012. Cohnsset Water D E P A R T M E N T Commissioners Si�the Cawnw&Y Since 1950 Peter DeCaprio � CO}1ASSCT Christopher D. Seebeck Leonora C. Jenkins BOARD OF WATER COMMISSIONERS Tuesday,January 10,2012 @ 7:00 pm Town Hall, 41 Highland Avenue 7:00 pm Water Commission to attend Selectmen's meeting 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org w1 0 �- Cohnsset Water V '- D E P A R T M E N T Commissioners C011ASSET # Peter DeCaprio � li(�" e Si�190 Christopher D. Seebeck Leonora C. Jenkins BOARD OF WATER COMMISSIONERS Wednesday,January 18, 2012 @ 7:00pm Water Department,339 King Street AGENDA The following topics are what the chairman reasonably expects to be discussed. imlg Presenter(s) Time Public Commissioners 20 minutes American Water Updates Norman Lavigne 45 minutes RFP Update Commissioners/Norfolk Ram 35 minutes Scituate Conservation Restriction Commissioners 10 minutes Department Management Commissioners 20 minutes 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org —� -r -� Cohasset Water 4 = .� D E P A R T M E N T Commissioners the Commune Since 19W Peter DeCaprio tCHASSCT Christopher D. Seebeck ~— Leonora C. Jenkins Minutes of the Cohasset Board of Water Commissioners January 18, 2012 Members Present: Peter DeCaprio, Chairman Christopher Seebeck, Vice-Chairman Leonora C. Jenkins, Clerk Recording Secretary: Brenda Douglas Guests Present: Norman Lavigne of American Water, Advisory Committee Liaison George Chamillard, Jody Butman, Peter Wood-77 Summer St., and Rick& Richard Conley— 185A South Main Street and Mark Bartlett of Norfolk Ram Group Chairman DeCaprio called the meeting to order at 7:01pm. Peter announced that Chris Seebeck would be late attending the meeting. Peter made a motion to approve meeting from November 28th Lee 2Id all approved. Peter Wood, 77 Summer Street, addressed the board regarding the increase in usage to his water bill during the summer months. Peter stated that he did not use outside water or change usage from winter to summer. He stated it seemed to be an anomaly every year. Commissioner DeCaprio stated that the Commission had found in some instances that neighbors were using peoples outside spigots unbeknownst to the owner. Mr. Wood stated that he felt that no one would be taking water from his property. He stated that he lives alone and again reiterated that he does not do anything different from winter to summer. It was agreed that when spring comes around the distribution staff would make weekly checks on the meter. Rick Conley, 185A South Main Street, addressed the board regarding Section 13 of the rules and regulations. This section refers to the recreational use of the town water supply. Mr. Conley wanted clarification of the "Limited Recreational Use". The Commissioner deferred to Norm Lavigne for comment. Norm stated that no boats electric or motor were allowed. Mr. Conley questioned why battery operated would not be allowed. He stated that they were safe. Norm stated that batteries can be hazardous waste and aquatic vegetation can be transmitted through the propeller on a boat. The town already has a problem with milfoil that we are working to try and contain. Mr. Conley then wanted to know where the boat launches where. Norm stated that we do not have traditional boat ramps. People can bring in kayaks on the other side of the intake structure as well as at the end of Aaron River Road where there is an opening in the gate for a kayak to get 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org through. Mr. Conley wanted to know how someone who is elderly is able to get a boat from Beechwood into the water; he found this to be cumbersome to do. He would like to rewrite bylaws to reflect more accessibility to the pond and reservoir. Commissioner DeCaprio stated that gates and such were installed after the September 11, 2001 attacks. Commissioner Jenkins pointed out that recently a person attempted to put in a species of fish which could have endangered the water supply if Norman Lavigne had not caught that person. Norm stated that the primary reason for the body of water here is for potable water. If anything he feels that the reservoir and pond should be more restricted. Norm stated he would dig out the 911 report to see what was put in place then and how the rules were set then. Abatement Request—Dominic &Adele Janssen's of 20 Nichols Road requested abatement of their November 1, 2011 water bill. The Janssen's stated that they were out of town when their landscaper ran over a spigot. When they got home they found it and had it fixed. Motion made by Commissioner Jenkins to abate $340.50 of the bill, this was 2°a by Commissioner DeCaprio, all in favor. American Water Updates (complete report attached) Norman Lavigne of American Water reported the following: Ellms Meadow pump failed last fall. Repair costs are $2,649.49, while an entire new pump costs $1,894.29. Lead time needed is 6-8 weeks and we typically can start the station sometime in April. There is no pump redundancy at the station. Drew intends to install the new pump and we will use the existing motor. Commission DeCaprio said to go ahead and proceed. Norm then reiterated about the Sohier Street valve leaking and needing repair. He reminded the Commission that this leak was found during our survey last fall. Water has now started bubbling up into the intersection at the Mobil gas station over the past few days. Commissioner DeCaprio approved to fix. Distribution System Maintenance Completed Norman reported that on January 13, 2012 at 166 Pond Street, the wrap around coupling failed on the service connection. This was fixed with very little disruption to the system with the exception that they had to cancel basket ball at the High School. On January 181h the customer at 55 Cushing Street repaired their service leak. It was necessary for us to repair curb stop as it was not functioning and we were unable to shut down water to the home. The second service leak which was detected by our leak survey at 11 Holly Lane will be fixed within a week. Iaria Bros. are scheduled to fix. The property owners at 368 Beechwood are planning to install a 1"meter pit at the end of the driveway and then run 1400+ feet to the house. The alarm for the Scituate Hill tank was fixed as of today. Norm then suggested to the Commission that the bollard for the hydrant in front of Dr. Pompeo's office, in town parking lot, should be scheduled for repair. Norm stated the bollard got hit and it would be approximately $600 to fix. The Commission wanted to put this on hold for now. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org The current chemical budget is at 62% expended through 50% of the year. Norm reported that it will come in very close to budget but it watching it very closely. Norm stated that due to the new chemical, phosphate, this will increase costs approximately $8,000.00 for this fiscal year. Sludge Removal: In August and December sludge was processed. The sludge processing costs are tracking as expected. Norm stated there was a foot of sludge still left at the bottom of the lagoon, but the bag had reached its capacity. The Sludge budget will have only about $27,000 remaining for disposal. The disposal costs when last completed were $40,000.00. Norm is expecting that in May that the sludge will have to be removed. Peter would like to see it go until the end of June beginning of July. Norm then reported that the line item for"Extraordinary Maintenance" was over budget. . As of December the $20,000 maintenance cap has been met. Peter stated to not be concerned since there were funds to cover this. Norm then reported that the overtime hours for this year have dropped drastically. Currently the overtime stands at 142 hours for the fiscal year. Engineering Pleasant Street/James Lane Project: Peter stated he was expecting to see the engineer/contractor at the meeting. Norm stated that he was as well. Norm reported that he spoke with the developers at the January 41h Planning Board meeting. Their intentions are to run an 8"main from Pleasant Street down James Lane to the 90 degree turn towards Cushing Street. The water main out of Ellms Meadow driveway is 8"to James Lane with a tee. The 8"main extends down James Lane to Cushing. In the other direction, the main is 2"to Pleasant Street. Norm requested the contractor complete an 8" loop running about 100 feet of the 8" from their 8"to the tee at the well station driveway. They have indicated that this section is all ledge and they do not intend to create the 8" loop. They have also indicated that they do not intend to renew any homes currently on the 2"main and transfer them to the 8". Norm suggested that the commission hire an engineer to review the current plans to determine how beneficial this loop would be to the overall system. Norm then reported that the Turbidimeters are no longer being supported by the manufacturer. He suggested that the Commission consider replace the 3 units. He suggested 1 a year over the next 3 years. RFP Update RFP expected to go out Feb 9th but Peter requested the Maintenance Log from Norm. There was a lengthy discussion as to how to handle the following: Excess Water Use Capital Expenditures Bonds Concession Payment Mark Bartlett then requested from Norm both SCADA& GIS System manuals. Mark is looking for manuals or information on each. He stated an O&M manual on each should be available. Norm stated he has found nothing on GIS and SCADA he has spoken with Paul Oulette from Harbor Controls and he stated that a manual is in fact here at the plant. Norm stated that he will be coming soon and get more information. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Norm stated he has not contacted Environmental Partners for the manual on the GIS system. Norm stated he used to be able to log on to GIS but now he is unable. Mark stated he would contact Environmental directly. Peter then requested the Mark make sure to put in the language to keep current employees. Mark wanted to remove the section regarding the purchase of chemicals. He wanted to remove the section which required the contactor to go with the consortium. Mark stated that large corporations usually have lower rates on the chemicals. Commission would like contractor to have a required annual contract review. Peter suggested a quarterly review.also for water quality, i.e: taste and odor. Chris agreed that they should start with quarterly and if they find it to be cumbersome or not necessary move it to semi-annual or annual. Require contactor to inspect and maintain rain garden. Capital Expenditures: What is the Town going to pay vs the contractor paying. Replacing parts i.e.: impellers. Replacing a pump completely that would be a capital expenditure. In the contract you could identify if fixing it is 50% of the replacement then it would be a capital expenditure. Any major process or a new process that comes into place is a Cap Exp. The RFP is set up as a non priced proposal first. The commission might want to come up with a selection committee; this is what Mark put up for a suggestion. Peter would like to use someone other than Deutsch Williams for counsel. Peter suggested Jason R. Talerman, Esq. from Blatman,Bobrowski&Mead,LLC, 730 Main Street, Suite 2B, Millis, MA 02054. (508) 376-8400 (office), (508) 376-8440 (fax) Peter made a motion to hire attorney Taleman Chris questioned Mr. Taleman's qualifications which Peter clarified stating that he has done work with concession contracts. Mark stated that even if the commission has different attorney, Deutsch Williams will probably still have to have the final review. 2°d by Lee all in favor. Scituate Conservation Restriction The Water Commission contributed money for water resource protection. The state has now rejected it. Lee made a motion that since there is such a material change that we should rescind any involvement in the Clapp Road Project. This was seconded by Peter all in favor. Commission will check with legal to find out if the monies of$100,000 which have been given can be given back. The Commission requested that Brenda look into when the last rate study was done for the Water Department. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org A motion was then made by Peter to approve the warrants dated, December 8 & 15, 2011 and January 18, 2012. This was seconded by Lee, all in favor. Meeting adjourned at 10:00pm. All in favor. Respectfully Submitted, Brenda Douglas Recording Secretary Approved B� Leonora C. Je ins, Clerk Date Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org w� COhnsset Water .�= -_ D E P A R T M E N T Commissioners µVS,,r the Cn�n oW Since 1950 Peter DeCaprio � COFIASSLT ok,� ���a Christopher D. Seebeck --- Leonora C. Jenkins Minutes of the Cohasset Board of Water Commissioners January 18, 2012 Members Present: Peter DeCaprio, Chairman Christopher Seebeck, Vice-Chairman Leonora Jenkins, Clerk Recording Secretary: Brenda Douglas Guests Present: Norman Lavigne of American Water, Advisory Committee Liaison George Chamillard, Jody Butman, Peter Wood-77 Summer St., and Rick& Richard Conley— 185A South Main Street and Mark Bartlett of Norfolk Ram Group Chairman DeCaprio called the meeting to order at 7:01pm. Peter announced that Chris Seebeck would be late attending the meeting. Peter made a motion to approve meeting from November 281h Lee 2°a all approved. Peter Wood, 77 Summer Street, addressed the board regarding the increase in usage to his water bill during the summer months. Peter stated that he did not use outside water or change usage from winter to summer. He stated it seemed to be an anomaly every year. Commissioner DeCaprio stated that the Commission had found in some instances that neighbors were using peoples outside spigots unbeknownst to the owner. Mr. Wood stated that he felt that no one would be taking water from his property. He stated that he lives alone and again reiterated that he does not do anything different from winter to summer. It was agreed that when spring comes around the distribution staff would make weekly checks on the meter. Rick Conley, 185A South Main Street, addressed the board regarding Section 13 of the rules and regulations. This section refers to the recreational use of the town water supply. Mr. Conley wanted clarification of the "Limited Recreational Use". The Commissioner deferred to Norm Lavigne for comment. Norm stated that no boats electric or motor were allowed. Mr. Conley questioned why battery operated would not be allowed. He stated that they were safe. Norm stated that batteries can be hazardous waste and aquatic vegetation can be transmitted through the propeller on a boat. The town already has a problem with milfoil that we are working to try and contain. Mr. Conley then wanted to know where the boat launches where. Norm stated that we do not have traditional boat ramps. People can bring in kayaks on the other side of the intake structure as well as at the end of Aaron River Road where there is an opening in the gate for a kayak to get 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org through. Mr. Conley wanted to know how someone whom is elderly is able to get a boat from Beechwood into the water; he found this to be cumbersome to do so. He would like to rewrite bylaws to reflect more accessibility to the pond and reservoir. Commissioner DeCaprio stated that gates and such were installed after the September 11, 2001 attacks. Commissioner Jenkins pointed out that recently a person attempted to put in a species of fish which could have endangered the water supply if Norman Lavigne had not caught that person. Norm stated that the primary reason for the body of water here is for potable water. If anything he feels that the reservoir and pond should be more restricted. Norm stated he would dig out the 911 report to see what was put in place then and how the rules were set then. Abatement Request—Dominic &Adele Janssen's of 20 Nichols Road requested abatement of their November 1, 2011 water bill. The Janssen's stated that they were out of town when their landscaper ran over a spigot. When they got home they found it and had it fixed. Motion made by Commissioner Jenkins to abate $340.50 of the bill, this was 2nd by Commissioner DeCaprio, all in favor. American Water Updates (complete report attached) Norman Lavigne of American Water reported the following: Ellms Meadow pump failed last fall. Repair costs are $2,649.49, while an entire new pump costs $1,894.29. Lead time needed is 6-8 weeks and we typically can start the station sometime in April. There is no pump redundancy at the station. Drew intends to install the new pump and we will use the existing motor. Commission DeCaprio said to go ahead and proceed. Norm then reiterated about the Sohier Street valve leaking and needing repair. He reminded the Commission that this leak was found during our survey last fall. Water has now started bubbling up into the intersection at the Mobil gas station over the past few days. Commissioner DeCaprio approved to fix. Distribution System Maintenance Completed: Norman then reported that on January 13, 2012 at 166 Pond Street,the wrap around coupling failed on the service connection. This was fixed with very little disruption to the system with the exception that they had to cancel basket ball at the High School. On January 18th the customer at 55 Cushing Street repaired their service leak. It was necessary for us to repair curb stop as it was not functioning and we were unable to shut down water to the home. The second service leak which was detected by our leak survey at 11 Holly Lane will be fixed within a week. laria Bros. are scheduled to fix. The property at 368 Beechwood are planning on installing a 1" meter pit at the end of the driveway and then run 1400+ feet to the house. The alarm for the Scituate Hill tank was fixed as of today. Norm then suggested to the Commission that the bollard for the hydrant in front of Dr. Pompeo's office, in town parking lot, should be scheduled for repair. Norm stated the bollard got hit and it would be approximately $600 to fix. The Commission wanted to put this on hold for now. The current chemical budget is at 62% expended through 50% of the year. Norm reported that it will come in very close to budget but it watching it very closely. Norm 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org stated that due to the new chemical, phosphate, this will increase costs approximately $8,000.00 for this fiscal year. Sludge Removal: In August and December sludge was processed. The sludge processing costs are tracking as expected. Norm stated there was still a foot of sludge still left at the bottom of the lagoon, but the bag had reached its capacity. The Sludge budget will have only about $27,000 remaining for disposal. The disposal costs when last completed were $40,000.00. Norm is expecting that in May that the sludge will have to be removed. Peter would like to see it go until the end of June beginning of July. Norm then reported that the line item for"Extraordinary Maintenance" was over budget. Peter stated to not be concerned since there were funds to cover this. Norm then reported that the overtime hours for this year have dropped drastically. Currently the overtime stands at 142 hours for the fiscal year. As of December the $20,000 maintenance cap has been met. Engineering: Pleasant Street/James Lane Project: Peter stated he was expecting to see the engineer/contractor at the meeting. Norm stated that he was as well. Norm reported that he spoke with the developers at the January 4th Planning Board meeting. Their intentions are to run an 8"main from Pleasant Street down James Lane to the 90 degree turn towards Cushing Street. The water main out of Ellms Meadow driveway is 8"to James Lane with a tee. The 8" main extends down James Lane to Cushing. In the other direction, the main is 2"to Pleasant Street. Norm requested the contractor complete an 8" loop running about 100 feet of the 8" from their 8"to the tee at the well station driveway. They have indicated that this section is all ledge and they do not intend to create the 8" loop. They have also indicated that they do not intend to renew any homes currently on the 2"main and transfer them to the 8". Norm suggested that the commission hire an engineer to review the current plans to determine how beneficial this loop would be to the overall system. Norm then reported that the Turbidimeters are no longer being supported by the manufacturer. He suggested that the Commission consider replace the 3 units. He suggested 1 a year over the next 3 years. RFP Update RFP expected to go out Feb 9th but Peter requested the Maintenance Log from Norm. There was a lengthy discussion as to how to handle the following: Excess Water Use Capital Expenditures Bonds Concession Payment Mark Bartlett then requested from Norm both SCADA& GIS System manuals. Mark is looking for manuals or information on each. He stated an O&M manual on each should be available. Norm stated he has found nothing on GIS and SCADA he has spoken with Paul Oulette from Harbor Controls and he stated that a manual is in fact here at the plant. Norm stated that he will be coming soon and get more information. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Norm stated he has not contacted Environmental Partners for the manual on the GIS system. Norm stated he used to be able to log on to GIS but now he is unable. Mark stated he would contact Environmental directly. Peter then requested the Mark make sure to put in the language to keep current employees. Mark wanted to remove the section regarding the purchase of chemicals. He wanted to remove the section which required the contactor to go with the consortium. Mark stated that large corporations usually have lower rates on the chemicals. Commission would like contractor required an annual contract review. Peter suggested a quarterly review. Ie: taste and odor. Chris agreed that they should start with quarterly and if they find it to be cumbersome or not necessary move it to semi-annual or annual. Require contactor to inspect and maintain rain garden. Capital Expenditures: What is the Town going to pay vs the contractor paying. Replacing parts i.e.: impellers. Replacing a pump completely that would be a capital expenditure. In the contract you could identify if fixing it is 50% of the replacement then it would be a capital expenditure. Any major process or a new process that comes into place is a Cap Exp. The RFP is set up as a non priced proposal first. The commission might want to come up with a selection committee; this is what Mark put up for a suggestion. Peter would like to use someone other than Deutsch Williams for counsel. Peter suggested .......... Peter made a motion to hire attorney>.........?????> Chris questioned his qualifications which peter clarified he has concession qualifications. Mark stated that even if the commission has different attorney Deutsch Williams will probably still have to have the final review. 2"d by Lee all in favor. Scituate Conservation Restriction—The Water Commission contributed money for water resource protection. The state has now rejected it. Lee made a motion that since there is such a material change that we should rescind any involvement in the Clapp Road Project. This was seconded by Peter all in favor. Commission will check with legal to find out if the monies of$100,000 which have been given can be given back. The Commission requested that Brenda look into when the last rate study was done for the Water Department. A motion was then made by Peter to approve the warrants dated, December 8 & 15, 2011 and January 18, 2012. This was seconded by Lee, all in favor. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Meeting adjourned at 10:00pm. All in favor. Respectfully Submitted, Brenda Douglas Recording Secretary Approved By Leonora Jenkins, Clerk Date Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Cohasset,MA Water Commission Meeting Operations Report AWE , Norman Lavigne—Project Manager Wednesday,January 18, 2012 I. Action Items: 1. The Ellms Meadow pump failed last fall. The pump head had corroded and leaked in June but completely failed in September. Repair parts cost $2,649.49, while an entire new pump costs $1,894.29. Lead time is 6-8 weeks and we typically can start the station sometime in April. There is no pump redundancy at the station. Drew intends to install the new pump & we will use the existing motor. I recommend a vote to appropriate $2,000 for purchase and installation of this new pump. Code from which account? 2. Sohier St Leaking Valve Repair. This leak was found through our leak survey last fall. Water has started bubbling up into intersection at the Mobil Gas Station over the past few days. Code to Extraordinary Maintenance? II. Key Review Items: A. Operations 1. Distribution System Maintenance Completed - (since 11/28/11 meeting) 01/13/2012 — 166 Pond Street. The wrap around coupling failed on the service connection. 01/18/2012 —55 Cushing St. Leaking service has a broken curb stop. Repairing curb stop today. A new service line was installed. Other Work Pending: - 11 Holly Lane to be repaired within the next week. (leaking service) - 368 Beechwood to install 1"to meter vault, then run 1400+ft to the house. -Need to repair leaking Sohier St valve. - Scituate Hill Tank ADT alarm. Hatch to tank ladder shorted. Repaired earlier today. - Should schedule repair of Bollard for hydrant in front of Dr. Pompio's office. - Biannual valve turning program has begun. We have completed all valves west of 3A. 2. 3rd Quarter Billing - Meter reading for the 3rd quarter is complete. We simply need to verify a few readings and pick up a couple of additional meter readings. B. Financial 1. Mid-Fiscal Year Review Chemicals: a. Budget is 62% expended through 50% of the year. b. Lily Pond TOC is averaging nearly double what it was last year. c. Rainfall is up 13% over last year. d. Plant TOC removal rate remains excellent. e. FY12 Chemical budget was reduced 13% from that of FY11 f. Phosphate Corrosion inhibitor(new treatment chemical) costs are about $8,000 per year. g. $13,000 of FYI chemical invoices were held by vendors and paid out of the FYI budget (represents 13% of this years budget) Sludge: a. Sludge was processed in early August and in December. Sludge processing costs tracking as expected. Geo-tube is completely full. b. Sludge budget will have only about$27,000 remaining for disposal. Disposal costs were $40,000 when last completed. Extraordinary Maintenance- Overbudget budget 2. Overtime- At 142 hrs for the FY. 3. Maintenance: $20K Maintenance cap was reached in late December. C. Engineering 1. 2 Pleasant St. /8 James Lane Proposal—I spoke with the developers at the January 41h meeting. They intend to run an flinch main from Pleasant Street down James Lane to the 90 degree turn towards Cushing Street. The water main out of the Elms Meadow driveway is 8"to James Lane with a Tee. Eight inch main extends down James Lane to Cushing St. In the other direction, the main is two inch to Pleasant Street. I requested the contractor complete an 8" loop by running about 100 ft of 8" from their 8"to the Tee at the well station driveway. They indicate that this section is all ledge and they do not intend to create the 8" loop. Further, they indicate they do not intend to renew of transfer any homes currently on the 2" main on to their 8" main. We should consider an engineering review to determine how beneficial this loop would be to the overall system. 2. Ellms Meadow pH Adjustment- I have received a proposal from Wright Pierce Engineers for the addition of pH adjustment at the Ellms Meadow Wellfield as suggested by MA DEP. Their proposal is for $6,000. This proposal includes review of pump station plans, laboratory titration of source water to determine dosage rate, preparation of the MA DEP application, and engineering stamp for the design. At this time I recommend we table this item for the future. We are only required to add pH to the station treatment if we fail the Lead And Copper Rule Requirements. This item should be added to our 5yr Capital Plan. TII. Continuation of Information For General Review A. Compliance 1. Drought Status: Drought Status: Normal Measured Normal November Precipitation: 3.89 in. 3.89 in December Precipitation: 4.45 in. 3.51 in YTD Rainfall: 57.18 in 44.17 in Arron Reservoir at 100 %usable Lily Pond at about 100 %usable capacity 2. Fishways: Weir gates to both fishways remain at maximum elevation. Fish monitoring will resume in the spring. 3. Corrosion Control Demonstration Study—Report on Phosphate Corrosion Control Program is due this month. B. Source Of Supply 1. Bound Brook/Aaron River Streamflow Measurements—Monthly reporting is continuing indefinitely until flows can be validated by DCR/DEP. 2. Grounds Maintenance- Aaron Reservoir Dam work is complete. Drew is soliciting quotes for grounds maintenance at all stations(plant, Ellms Meadow, Whitney Crossing, Bear Hill, Scituate Hill,Aaron Reservoir Dam, and Bound Brook Control ructure. We will have time to evaluate before spring and be on track to keep up with this maintenance. C. Treatment 1. Sludge Processing—Sludge Processing was completed in December . 2. Turbidimeters-The filter effluent turbidimeters are no longer being supported by the manufacturer. Consideration should be given to replacing the instruments in the next budget cycle. I would propose replacing one per year for the next three years. 3. SCADA- Linden Ponds meter reading should soon be available on our screen in real time soon. The technician will be in on Tuesday to complete the database configuration. E. Customer Service 1. Bulk Water Sales/Linden Ponds— Gallons Invoiced November 2011 2,818,427 $18,445.62 December 2011 3,081,820 $19,586.96 True-up on Dec. 31, 2011 was at-1,279,747(we owe Aquarian) �' Other Hingham Interconnection Summary - Since True-up 06/19/2007 A positive number in the "Monthly True up" column indicates Cohasset Water supplied more water to Aquarian than Linden Ponds used Updated: 01/18/2012 NRL Month Whitney Linden Ponds Monthly True up Rolling True Up Cohasset Annual Crossin Revenue Revenue 0 06/20/07-07/27/07 5,896,334 3,701,104 2,195,230 2,195,230 $19,618.28 07/27/07-08/22/07 4,657,633 2,518,516 2,139,117 4,334,347 $13,333.51 09/09/07-10/16/07 5,901,570 5,421,504 480,066 4,814,413 $30,684.58 10/16/07-02/02/08 7,229,840 5,710,232 1,519,608 6,334,021 $30,092.92 02/02/08-03/01/08 579,384 2,630,716 -2,051,332 4,282,689 $14,465.58 03/02/08-03/30/08 579,545 2,488,596 -1,909,051 2,373,637 $14,199.75 03/31/08-05/12/08 2,702,146 4,360,840 -1,658,694 714,943 $24,399.72 05/12/08-07/31/08 9,544,483 10,388,972 -844,489 -129,546 $60,892.90 Au -08 4,647,889 3,977,864 670,025 540,479 $23,270.06 Sep-08 4,497,430 3,508,120 989,310 1,529,789 $20,194.29 Oct-08 4,627,945 3,706,340 921,605 2,451,394 $21,420.98 Nov-08 4,450,912 3,010,700 1,440,212 3,891,606 $15,258.11 Dec-08 2,866,808 3,089,240 -222,432 3,669,174 $17,977.79 $212,079.18 Jan-09 2,822,239 3,245,572 -423,333 3,245,841 $19,090.87 Feb-09 2,543,983 2,488,596 55,387 3,301,228 $14,090.00 Mar-09 2,777,880 3,131,128 -353,248 2,947,980 $18,276.03 Apr-09 2,717,958 3,256,792 -538,834 2,409,146 $20,599.84 Ma -09 2,846,549 3,778,896 -932,347 1,476,799 $22,888.14 Jun-09 2,695,929 3,590,400 -894,471 582,328 $21,169.70 Jul-09 3,242,108 4,577,760 -1,335,652 -753,324 $28,576.04 Au -09 3,717,628 6,787,322 -3,069,694 -3,823,018 $44,308.35 Sep-09 2,756,238 3,652,484 -896,246 -4,719,264 $22,117.69 Oct-09 3,847,638 3,756,456 91,182 -4,628,082 $22,728.36 Nov-09 3,605,074 3,582,172 22,902 -4,605,180 $22,440.25 Dec-09 3,691,048 3,496,900 194,148 -4,411,032 $21,675.69 $277,960.96 Jan-10 3,716,862 4,508,196 -791,334 -5,202,366 $29,149.17 Feb-10 3,366,060 2,074,204 1,291,856 -3,910,510 $21,675.69 Mar-10 5,966,361 3,190,220 2,776,141 -1,134,369 $20,183.20 Apr-10 6,536,703 3,347,300 3,189,403 2,055,034 $20,024.63 Ma -10 6,545,789 3,619,572 2,926,217 4,981,251 $21,006.84 Jun-10 6,925,033 3,346,552 3,578,481 8,559,732 $20,699.02 Jul-10 5,601,281 3,226,872 2,374,409 10,934,141 $19,814.58 Aug-1 0 3,380,234 2,489,344 890,890 11,825,031 $14,364.25 Sep-10 2,933,880 3,459,500 -525,620 11,299,411 $21,533.71 Oct-10 2,222,969 2,857,360 -634,391 10,665,020 $17,083.89 Nov-10 2,310,388 2,445,960 -135,572 10,529,448 $14,266.14 Dec-10 1,737,921 2,939,640 -1,201,719 9,327,729 $14,477.88 $234,279.00 Jan-11 1,498,045 2,700,280 -1,202,235 8,125,494 $14,477.88 Feb-11 1,398,187 2,893,791 -1,495,604 6,629,890 $14,590.76 Mar-11 1,536,449 3,283,720 -1,747,271 4,882,619 $15,258.45 Apr-11 1,406,171 2,667,450 -1,261,279 3,621,340 $14,640.24 May-1 1 1,532,197 3,079,936 -1,547,739 2,073,601 $19,572.30 6/1/2011-14th pre 1 646,660 1,313,728 -667,068 1,406,533 $8,380.00 6/15/2011-30th pos 757,853 1,879,724 -1,121,871 284,662 $9,144.87 Jul-11 2,452,550 6,228,140 -3,775,590 -3,490,928 $44,065.33 Aug-1 1 3,577,0561 4,295,009 -717,953 -4,208,8811 $29,025.57 Sep-1 11 3,653,5921 3,212,189 441,403 -3,767,4781 $20,273.08 Oct-1 11 3,797,8641 3,015,098 782,766 -2,984,7121 $19,586.96 Nov-11 3,477,619 2,818,427 659,192 -2,325,520 $18,445.62 Dec-11 3,643,884 2,598,111 1,045,773 -1,279,747 $16,508.66 $243,969.72 Totals since 6/19/0 165,148,431 174,749,434 5 Year Trends Fiscal Year Through December Lily Pond Source FY 2008 FY 2009 FY 2010 FY 2011 FY2012 IDS Production MG 199.519 155.86 111.514 122.493 116.903 Avg IDS Flow MGD 2.254 2.281 1.811 1.839 1.766 Raw Production MG 211.778 158.976 114.155 107.925 121.012 Avg IDS Flow MGD 2.393 2.327 1.854 1.620 1.828 Hours Production 2124.41 1639.7 1478 1599 1588.9 Rainfall (Inches) 19.55 22.33 29.57 21.29 26.83 Chemical Addatives Chlorine-Pre Ibs 3,765 3,020 1,949 1,363 1,342 ppm 2.13 2.28 2.05 1.51 1.33 Chlorine-Post Ibs 1,806 2,084 1,523 1,595 6,542 ppm 1.09 1.60 1.64 1.56 6.71 Ferric Chloride Ibs 11,876 20,240 17,978 15,264 18,082 ppm 6.72 15.27 18.88 16.96 17.92 Fluoride Ibs 1,630 1,350 891 1,259 1,093 ppm 0.98 1.04 0.96 1.23 1.12 Lime-Pre Ibs 12,653 15,040 12,166 10,455 4,101 ppm 7.16 11.34 12.78 11.62 4.06 Lime-Post Ibs 11,202 11,231 8,703 7,748 9,813 ppm 6.73 8.64 9.36 7.58 10.06 Phosphate SK-7641 Ibs 0 0 0 398 5,158 ppm 0.00 0.00 0.00 0.39 5.29 Polyaluminum Chloride Ibs 230,901 201,272 173,423 111,946 111,176 ppm 130.73 151.80 182.16 124.37 110.16 Polymer N-6310 Ibs 239 214 247 202 367 ppm 0.14 0.16 0.26 0.22 0.36 Sodium Permanganate Ibs 2,531 2,813 9,439 1,630 30,119 ppm 1.43 2.12 9.91 1.81 29.84 Alkalinity 10.2 10.3 11.5 10.3 9.6 Raw TOC 8.7 8.7 10.7 6.8 13.3 Finished TOC 3.2 3.4 3.3 3.0 4.2 % Removal 63.4% 61.1% 69.0% 56.5% 68.8% 5 Year Trends Month Of December Lily Pond Source 2007 2008 2009 2010 2011 IDS Production 24.895 23.043 19.978 17.276 18.631 Avg IDS Flow MGD 2.294 1.920 1.763 1.355 1.681 Raw Production 27.596 23.336 20.46 17.651 19.02 Avg IDS Flow MGD 2.542 1.945 1.805 1.384 1.716 Hours Production 260.5 288 272 306 266 Avg. AM Temp 28.200 32.700 28.500 28.2 35.8 Avg. AM Temp 36.8 40.9 38.3 35.7 44.77 Rainfall (Inches) 6.440 8.11 6.15 3.64 3.51 Chemical Addatives Chlorine-Pre Ibs 536 469 279 186 192 ppm 2.33 2.41 1.64 1.26 1.21 Chlorine-Post Ibs 118 107 205 195 188 ppm 0.57 0.56 1.23 1.35 1.21 Ferric Chloride Ibs 743.4 3414 2585 185 2440 ppm 3.23 17.54 15.15 1.26 15.38 Fluoride Ibs 202 191 164 335 225 ppm 0.97 0.99 0.98 2.33 1.45 Lime-Pre Ibs 2104 2799 2603 2098 855 ppm 9.14 14.38 15.25 14.25 5.39 Lime-Post Ibs 1539 1280 1106 1458 1480 ppm 7.41 6.66 6.64 10.12 9.52 Phosphate SK-7641 Ibs 0 0 0 398 1058 ppm 0.00 0.00 0.00 2.76 6.81 Polyaluminum Chloride Ibs 20488 33613 26547 15111 21393 ppm 89.02 172.71 155.58 102.65 134.86 Polymer N-6310 Ibs 31 59 49 24 53.6 ppm 0.13 0.30 0.29 0.16 0.34 Sodium Permanganate Ibs 274 1400 1424 450 3039 ppm 1.19 7.19 8.35 3.06 19.16 Alkalinity 9.8 10 11 4.9 4.9 Raw TOC 9.6 10 17 9.3 13 Finished TOC 4.1 3.5 3.5 4.1 3.2 % Removal 57.3% 65.0% 79.4% 55.9% 75.4% COHASSET WATER DEPARTMENT MAINTENANCE/OPERATION HIGHLIGHTS DECEMBER 1,2011 /JANUARY 18,2012 MAINTENANCE • Installed auxiliary power wiring and disconnect(480volt)to basin area. This will permit easier and safer connection to the portable sludge pump during basin cleanings • Installed 3 phase,480 volt contactor for new building sewage pump. This part was purchased for$57.00.An electrical contractor who was asked to quote a repair stated that the entire control panel required replacement at a cost of$5,000.00. • Ellms Meadow Well Station went off line 10/15 due to a failed seal which would not permit priming of the pump. When disassembled, other parts, such as the impeller were found to require replacement. A decision should be made soon as there is a 2-3 month lead time for delivery. See the attached quote. • Ellms Meadow Well Station was winterized. The well suction line was drained to prevent freezing, all chemical pumps and feed line were flushed, and chemical tanks were cleaned. • During the monthly test of the Emergency Generator,when switching back to normal power,the VFD drive for#1 Rapid Mix failed. A replacement had to be purchased and installed. With assistance from Northeast Electric Technical Support,the replacement unit was reprogrammed. It was recommended that VFD Drive Isolation Transformers be purchased and installed to prevent future failures of this essential equipment. Two units would be required at a cost of$1,122.50. Installation could be done in house. • The UPS device at Scituate Hill tank failed.A spare was installed to protect our electronic equipment as well as police radio equipment. • One of the entrance driveway lights,damaged by person(s) unknown, was blown over during high winds. The mercury vapor lamp was broken and the lamp housing was cracked. An attempt will be made to epoxy the housing and install the fixture in its original location when time permits. VENDOR SERVICES (routine) • Sestito Landscaping completed the last(Area#6 Fish Ladder& Outfall Channel)of three areas approved for grounds maintenance. The remaining three areas (Area#2 Control Enclosures $450,Area#3 Roadway$450, and Area#4 Reservoir Rip-Rap, $1140)should be done before the spring growth. • Harbor Controls completed the annual required flow testing of flow meters at the plant (raw and finished)and Whitney Crossing. Ellms Meadow was unable to be tested as the pump was out of service. • Rosano-Davis purchased and installed a new 3 HP pump in the building's sewage tank (12/5/11). Failure of one of two pumps caused plant personnel to divert water away from the sewer system as one pump could not handle the volume.Necessary electrical work was done in-house. • Protection-One, our security alarm company for Ellms Meadow, installed a new control panel and keypad for the station. Installation costs($500.00)were waived since we upgraded our protection plan for an additional$5.00 per month. • The backflow preventer at Whitney Crossing failed during the annual inspection. John Hoadely Co. installed new parts and the unit was retested and passed. • Power Systems, our emergency generator vendor performed routine maintenance on the plant's generator as well as Whitney Crossing's unit. OPERATIONS • Wright-Pierce Engineering was contacted to visit the Ellms Meadow Well Station to draft a proposal for addition of a chemical for pH adjustment. A proposal is attached for review. • The ultrasonic level instrument for the polyaluminum chloride tank was reconfigured to measure the main storage tank in inches instead of feet. This corresponds to the newly acquired calibration chart obtained from the tank manufacturer. This will permit more accurate reporting of chemical usage. • Mineral Processing Systems(MPS)was on-site to process treatment residuals from the operating lagoon. The treated residuals were pumped to the Geo-Tube. This event will be the final filling of this tube. The processed residuals will require excavation and transportation to the landfill in the spring. MISCELLANEOUS • The Cohasset Police&Fire Departments are having a new radio communications system installed.All new equipment is being installed at and on both storage tanks. Work began in early November and at this equipment installation has been completed. Final testing and full operation of the system is several weeks away. The Water Department has assisted in this work by providing access to the tanks and any technical assistance necessary. • A minor natural gas leak was found on the main gas valve, outside the building, on the upper parking lot.National Grid was notified,verified the leak and will schedule repairs. Submitted by: Andrew Cottone Attachments : 1. Quote from Delta Electro Power Inc. for Ellms Meadow Well Pump 2. Wright-Pierce Engineering Proposal for Ellms Meadow installation of pH system Dec 29 11 09:38a p.1 Safe Drinking Water Assessment 65-450-5684 Town of Cohasset SCHEDULE OF BILLS PAYABLE -, To the Accounting Officer: The follo-Aring named bills of the Cobasset Water Department, amounting in the aggregate to $2,083.87 are hereby approved and you are requested to place them on a warrantt for payment.. DATE: December 15, 2011 Name of Creditor Account PO# Amount Extended 65-450-5684 Department of Environmental Protection PO #0391 $2,083.87 Total $2,083.87 � f :1 J peri dent Commissioners i Uec 13 11 U4:bbp P.;j Unpaid Bills FY2011 Approved @ Special Town Mecting December 5,2011 Town of Cohasset Account#65-450-:9781 Schedule of Bills Payable To the Accounting Officer: The following named bills of the Cohasset Water Department,amodntiBa in the aggregate to $270,074.33 are here by approved and you are--rc TGFIjMc61fie—in t9 on a warrant for payment. Date.- December 8,2011. Name of Creditor Account Amount Extended American Water , � 65-450-5781 $1,382.37 $5,355.25 A*J. $8,826.79 rITY 5102,182.61 $1,551.00 $1,551.00 $87,722.84 $8,160.69 $16,893.95 $233,626.50 Deutsch[Wifflains $203.50 $370.00 $869.57 $37.00 592.50 $2,004.40 $2,654,96 555.50 $980.50 $2,368.00 52,793.50 $12,429.43 John Hoadley & Sons Juc 5900.99 , Mass Pavement Reclamation $10,500.00 National Grid $6,529.26 Norfolk Ram Group 51,076.35 $240.00 $1,316.35 . Town of Cohasset $861.77 $1,741.75 $980.64 $1,187.64 $4,771.80 Total--, $270,074-33 Commissioners Unpaid Bills FY2011 Approved @ Special Town Meeting December 5, 2011 Account 965-450-5781 Town of Cohasset Schedule of Bills Payable To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $270,074.33 are here by approved and you are requested to place them on a warrant for payment. Date: December 8,2011 Name of Creditor Account Amount Extended American Water 65-450-5781 $1,382.37 $5,355.25 $8,826.79 $102,182.61 $1,551.00 $1,551.00 $87,722.84 $8,160.69 $16,893.95 5233,626.50 Deutsch/Williams 5203.50 5370.00 5869.57 537.00 $92.50 $2,004.40 52,654.96 $55.50 $980.50 $2,368.00 $2,793.50 $12,429.43 John Hoadley & Sons Inc $900.99 Mass Pavement Reclamation $10,500.00 National Grid 56,529.26 Norfolk Ram Group 51,076.35 5240.00 $1,316.35 Town of Cohasset $861.77 $1,741.75 5980.64 51,187.64 $4,771.80 Total 5270,074.33 Water`Commissioners 0 Contracted Services 65-450-5318 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $190,548.10 are hereby approved and you are requested to place them on a warrant for payment. DATE: January 18, 2012 Name of Creditor Account PO# Amount Extended 65-450-5318 (� American Water Services no v 0393 $95,447.67 L, 0427 $95,100.43 Total zi $00,548.10 `-Verintendent 4C/oiissioners C Clerical 65-450-5319 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $329.86- are hereby approved -and you are requested to place them on a warrant for payment. DATE: January 18,2012 Name of Creditor Account PO# Amount Extended 65-450-5319 Pitney Bowes Inc 0380 $113.15 C Purchase Power 0381 $4.34 0396 $22.37 $26.71 Postmaster General 0424 $190.00 Total S329.86 `•,Su�rint ent ommiss ners ./ i Extraordinary Maintenance 65-450-5275 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $19,212.88 are hereby approved and you are requested to place them on a warrant for payment. DATE: January 18, 2012 Name of Creditor Account PO# Amount Extended 65-450-5275 Joseph Calvi Jr. & Sons Inc 0394 S1,052.00 Iaria Bros Inc 0421 $13,955.34 0426 $4,025.54 S17,980.88 Cohasset Police Department 0390 $180.00 Total $19,212.88 S erinten nt Commissi ers C ' Utilities 65-450-5211 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $14,277.58 are hereby approved and you are requested to place theirs on a warrant for payment. DATE: January 18, 2012 Name of Creditor Account PO # Amount Extended 65-450-5211 Direct Energy 1484 $891.49 1484 $21.27 1484 $81.22 1484 $86.47 1484 $1,292.05 1484 $78.99 S2,451.49 National Grid Electric 1441 $207.27 1441 $8.57 1441 $4,261.87 1441 $4,955.22 1441 $12.85 1441 $63.95 1441 $61.36 1441 $244.94 1441 $109.39 1.441 $22.14 1441 $19.42 1441 $26.66 1441 $18.74 1441 $13.67 National Grid —Electric (Con't) 1441 $7.64 1441 $40.39 1441 $38.17 1441 $12.69 1441 $20.03 1441 $14.50 1441 $245.05 1441 $26.43 $10,430.95 National Grid Gas 1440 $33.69 1440 $419.84 1440 $75.40 1440 $80.43 1440 $703.91 1440 $81.87 Total $14,277.58 Superintendent onainissioners General Liability Insurance 65-450-5740 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $3,102.00 are hereby approved and you are requested to place them on a warrant for payment. DATE: January 18, 2012 Name of Creditor Account PO# Amount Extended 65-450-5740 American Water Services 0392 $1,551.00 0428 $1,551.00 Total $3,102.00 (Vriendent Coma issioners Chemical 65-450=5547 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $17,619.77 are hereby approved and you are requested to place them on a warrant for payment. DATE: January 18, 2012 Name of Creditor Account PO # Amount Extended 65-450-5547 Borden & Remington 0389 $748.20 0395 $2,614.10 $3,362.30 Slack Chemical Company 0397 $4,027.83 Prestine Water Solutions 0422 $1,843.60 Holland Company Inc 0382 $8,386.04 a j $17,619.77 i Sip en it C zullissioners Milfoil 65-450-5464 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $8,800.00 are hereby approved and you are requested to place them on a warrant for payment. DATE: January 18, 2012 Name of Creditor Account PO# Amount Extended 65-450-5464 Lycott Environmental,Inc 0386 $3,950.00 0387 $4,850.00 $8,800.00 Total $8,800.00 permtendent Commi ioners General Operating Expenses 65-450-5400 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $5,541.44 are hereby approved and you are requested to place them on a warrant for payment. DATE: January 18,2012 Name of Creditor Account PO# Amount Extended 65-450-5400 Eco Systems 0383 $39.00 0384 $39.00 0385 $86.00 $164.00 Rosano Davis Sanitary Pumping 0388 $3,706.00 ADT Security Services 0429 $1,671.44 Total $5,541.44 L eri ten nt Co issioners, ' t System Maintenance 65-450-5250 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $6,429.90 are hereby approved and you are requested to place them on a warrant for payment. DATE: January 18,2012 Name of Creditor Account PO# Amount Extended 65-450-5250 Neptune Technology Group 0379 $3,037.02 0399 $3,056.88 $6,093.90 Stiles Comimny 0398 $336.00 Total $6,429. 01 S perintendent C nmissioners J Sludge Removal 65-450-5294 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $16,600.00 are hereby approved and you are requested to place them on a warrant for payment. DATE: January 18,2012 Name of Creditor Account PO# Amount Extended 65-450-5294 Volvo Rents 0425 $2,800.00 MPS O423 $13,800.00 Total $16,600.00 S�-perinte t Co i zissionersJ ' Vt �..: b / �' .s� ,,Lnpreb'i 01/18/2012 Town of Cohasset WATER/SEWER PRE-BILLING REPORT Bill date: 02/01/2012 Period: 3 Page 1 Current Current Arrears Arrears It Acctit Property address Property owner Water Sewer Water Sewer Interest B I L L I N G T 0 T A L S Amount Accounts ------------ -------- ------------ -------- Water Usage : 4, 633 , 900 2, 447 Sewer Usage : 2, 495, 600 1, 307 Water rates : 338, 599 . 05 2, 391 Summer Service : 0 . 00 37 Fire Service : Basic Service Charge : 490, 197 . 00 2, 505 Total Water: 828, 796 . 05 2, 510 Various Service Charge : 5, 650 . 00 47 Fire/Private Hydrants : 58, 700 . 00 66 Total Water + Service : 893 , 146 . 05 2, 510 NORTH Sewer: 59, 015 . 80 291 CENTRAL Sewer: 196, 832 .40 1, 043 Total Sewer: 255, 848 . 20 1, 334 NORTH Sewer Svc : 32 , 750 . 00 254 CENTRAL Sewer Svc : 8, 375 . 00 67 Sewer Service Charge : 41, 125 . 00 321 Total Sewer + Service : 296, 973 .20 1, 334 Total Current Billing: 1, 131, 419 .25 2, 711 Credits-Water: -9, 791 . 89 142 Credits-Sewer: -2, 220 . 63 37 Credits-Service : -0 . 08 1 Credits-Sewer Service : -515 . 62 7 Past Due-Water: 422, 695 . 67 746 Past Due-Sewer: 115, 364 .28 265 Past Due-Service : 2 , 550 . 00 8 Past Due-Sewer Service : 13 , 318 . 13 73 Interest-Water: 31, 667 . 55 715 Interest-Sewer: 9, 240 . 00 261 Interest-Service : 220 . 12 8 Interest-Sewer Service : 607 . 28 72 (as of 03/02/2012) Demand/Fees : 140 . 00 4 ------------ -------- ------------ -------- Grand Total : 1, 714, 694 . 06 2, 712 No-Bills : 33 Total Accounts : 2, 868 I 'I wtbprebl 01/25/2011 Town of Cohasset WATER/SEWER PRE-BILLING REPORT. Bill date: 02/01/2011 Period.:- _ Page 54 Current Current Arrears Arrears Bill# Acct# Property address Property owner Water Sewer Water Sewer Interest B I L L I N G T 0 T A L S Amount Accounts ------------ -------- Water Usage : 4, 652 , 400 2, 384 Sewer Usage : 2 , 272 , 100 1, 166 Water rates : 343 , 464 . 27 2, 359 Summer Service : 0 . 00 37 Fire Service : Basic Service Charge : 485, 839 . 00 2 , 477 Total Water: 829, 3.03 ..27 2 , 481 Various Service Charge : 1, 359 . 00 8 Private Hydrants : 53 , 795 . 00 47 Total Water + Service : 884, 457 . 27 2, 481 NORTH Sewer: 64, 060 .40 285 CENTRAL Sewer: 171, 824 . 20 914 Total Sewer: 235, 884 . 60 1, 199 NORTH Sewer Svc : 33 , 250 . 00 257 CENTRAL Sewer Svc : 9, 250 . 00 73 Sewer Service Charge : 42 , 500 . 00 330 Total Sewer + Service : 278, 384 . 60 1, 200 ------------ -------- Total Current Billing: 1, 109, 046 . 87 2, 679 Credits-Water: -6, 247 . 10 80 Credits-Sewer: -2 , 634 . 92 28 Credits-Service : Credits-Sewer Servi.ce : -1'64-55 Past Due-Water: 473 , 273 . 92 740 Past Due-Sewer: 149, 471 . 62 255 Past Due-Service : 21, 810 . 00 7 Past Due-Sewer Service : 18, 194 . 42 76 Interest-Water: 30, 255 . 29 707 Interest-Sewer: 10, 437 . 64 254 Interest-Service: 755 . 58 7 Interest-Sewer Service: 562 . 52 76 (as of 03/03/2011) Demand/Fees : 625 . 00 125 ------------ -------- ------------ -------- Grand Total : 1, 805, 386 .29 2, 681 No-Bills : 33 Total Accounts : 2, 794 i� \"14 pA Coh"Set Water NstD E P A R T M E N T Commissioners Peter DeCaprio )OCOHASSC� ?e CcrrrtXwiW Since 1950 t,,� _ ►�� Christopher D. Seebeck Leonora C.Jenkins BOARD OF WATER COMMISSIONERS Monday,January 23, 2012 Water Department, 339 King Street AGENDA The following topics are what the chairman reasonably expects to be discussed. 6:00-8:00pm RFP Preparation (Water Commission) 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org cohasset Water IWDE PARTM ENT Commissioners S� ;rr the Ccrmnrun Since 1950 Christopher D. Seebeck HA CT x, v Peter DeCaprio ra onnsse-r o Glenn A. Pratt BOARD OF WATER COMMISSIONM-7 Friday February 3, 2012 @ 7:00am Water Department, 339 King Street AGENDA The following topic is what the chairman expects to be discussed. 7:OOam Shut of Policy (Water Commission) 339 King Street, Cohasset, Massachusetts 02025 Tel: (781)383-0057 • Fax: (781)383-2906 • www.cohassetwater.org orl LT Minutes of the Cohasset Board of Water Commissioners February 3, 2012 Members Present: Peter DeCaprio, Chairman Christopher Seebeck, Vice-Chairman Leonora C. Jenkins, Clerk Recording Secretary: Leonora Jenkins, Clerk Chairman DeCaprio called the meeting to order at 7.25 am. Water Shut Off Policy Discussion ensued regarding Draft of policy dated 1/25/12. Amendments made to change"company" to "Department"throughout. Two demands will be sent to delinquent customers before final shut off notice. The Payment Plan language will remain. The delinquent payments are to be made to the Town Treasurer/Collector. The reconnection fee will be corrected to $350 as per prior vote of Water Commission .on 10/18/11 and the fee will be paid directly to the Cohasset Water Department. Chris moved to adopt policy with amendments. Lee seconded. Vote was unanimous. Motion made by Peter to adjourn meeting 2nd by Chris, all in favor. Meeting adjourned at 7:40am Respectfully submitted, Leonora C. Jenkins Approved B Date eonora C. Jenkins, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org COHASSET WATER DEPARTMENT BOARD OF WATER COMMISSIONERS WATER SHUT OFF POLICY Adopted: February 3rd, 2012 Authority Pursuant to the authority granted to the Cohasset Water Department originally created pursuant to Chapter 128 of the Acts of 1886 and ensuing legislation thereafter the following Water Shutoff Policy is hereby adopted. Policy Statement The purpose of the Water Shut-Off for Non-Payment Policy (the "Policy") is to provide a well-defined, predictable notification process for the collection of overdue water rate(s) and charge(s) by the Cohasset Water Department (the "Department" shall include any contractors and/or employees of the Department), by and through its Water Commissioners (the term "Commissioners"), and, where recovery of overdue rate(s) and/or charge(s) through said process is unsuccessful, to establish a process for the termination of service due to nonpayment. The Policy and the procedures hereby authorized are separate from and in addition to any right(s) of the Department, pursuant to G.L. c. 40, § 42A, to place a lien upon the real estate of any person or entity for failure to pay the rate(s) and charge(s) imposed by the Department for water service. Policy Description I. Billing and Pay men All bills for water service shall be due and payable no later than thirty (30) days from receipt, or within such other reasonable time as may be indicated thereon (the "Due Date"). Failure to pay a bill by the Due Date will result in an assessment of interest in the amount of fourteen percent (14%) per annum on the outstanding balance due on the account. H. Nonpayment A. First Demand for Pam In the event that a bill for water service is not paid by the Due Date, a "First Demand for Payment" (the "First Demand") shall be mailed to the person or entity responsible for payment thereof(the "Customer"), at its last known address, by First ( Class Mail. The First Demand shall contain the following information: (1) the amount then due and payable for water service, including any interest thereon; (2) the date of the First Demand; (3) the date after which service may be terminated for non-payment (the "Shut-Off Date"), such date to be no fewer than sixty (60) days from the date of receipt of the First Demand; (4) the payment options available to the Customer, as provided in Sections III.D and III.E, below; (5) the protections available to avoid termination, as provided in Section V, below;and (6) the right to a hearing before the Board of Selectmen,as provided in Section IV.C,below. B. Second Demand for Payment Upon failure to pay the outstanding balance due, including any late fee(s), within thirty (30) days from receipt of the First Demand, a "Second Demand for Payment" (the "Second Demand") shall be mailed to the Customer, at its last known address, by First Class Mail. The Second Demand shall contain the information noted in Section III.A, above, except that the Shut-Off Date shall be no fewer than thirty (30) days from the date of receipt of the Second Demand. C. Form of Demands The First Demand shall be in the form annexed hereto as "Form 1," or its equivalent. The Second Demand shall be in the form annexed hereto as "Form 2," or its equivalent. D. Option 1:Payment in Full Payment may be rendered, at any time prior to the Shut-Off Date, in an amount equal to the outstanding balance due on the account,plus any interest thereon. E. Option 2: Payment Plan A deferred payment arrangement may be entered into by the Customer and the Department, whereby equal payments of the outstanding balance due on the account, together with any interest thereon, are extended over a period of up to six (6) months, which amounts shall be in addition to the rate(s) and interest charge(s) otherwise due for the applicable period. Payment plans will be allowed or disallowed at the sole discretion of the Water Commissioners. Customers seeking deferred payment plans must make the request either verbally at a Commission meeting, or in writing, to be considered at the next scheduled Commission meeting. III. Termination of Service A. Notice of Termination Upon failure to pay the outstanding balance due within thirty (30) days from receipt of the Second Demand, a "Notice of Termination" shall be mailed to the Customer, at its last known address, by certified mail, return receipt requested. The Notice of Termination shall contain the information noted in Sections III.A and III.B, above, except that the Termination Date shall be no fewer than thirty-six (36) hours and no more than fourteen (14) days from the date of receipt of the Notice of Termination. Payments made to avoid termination must be made at the Water Department offices, 339 King St., Cohasset, MA 02025 and must be tendered in cash, bank check or money order for the entire amount due, including all interest charges. Personal checks will not be accepted. B. Form of Notice The Notice of Termination shall be in the form annexed hereto as "Form 3," or its equivalent. C. Hem Any time following receipt of the First Demand but prior to the Shut-Off Date, the Customer may request, in writing, a hearing before the Commissioners to contest termination of service by the Department (the "Hearing Request"). The Hearing Request shall be filed with the Town Clerk. The Water Commissioners shall hold a hearing forthwith, at which the Customer, or its representative, shall be given an opportunity to be heard and to present evidence on its behalf. The Water Commissioners shall issue its decision no later than fourteen (14) days from the date of said hearing. All time periods hereunder shall be tolled from the date of submittal of a Hearing Request through the date of issuance of the Commissioner's decision. D. Accounts Affecting Tenants For any property consisting of more than one (1) residential unit owned by the Customer but not occupied by it, the First Demand, the Second Demand and the Notice of Termination shall contain the following, additional information: (1) a breakdown of the amounts then due and payable for water service,including any late fee(s), for each residential unit; and (2) the date after which the Department will notify, or the date on which the Department notified, the tenants of said residential units of the Termination Date and their right to withhold rent, as described below. No fewer than seven (7) days following the First Demand to the Customer or,in the event that the Customer submits a Hearing Request in accordance with Section IV.C, above, no earlier than the issuance of a decision by the Water Commissioners, a "Notice to Tenants" shall be mailed to each residential unit owned by the Customer and posted in one (1) or more common area(s) of the building(s) in which said units are located. The Notice to Tenants shall contain the following information: (1) the amount then due and payable for water service, including any interest thereon; (2) the date of the Notice to Tenants; (3) the Shut-Off Date, such date to be no fewer than thirty (30) days from the date of receipt of the Notice to Tenants; (4) the rights C of a tenant to pay the outstanding balance due on the account, plus any interest thereon, and to deduct said amount from rent payment then or thereafter due, and the protection afforded him against retaliation by the Customer for exercising said rights; (5) the protections available to avoid termination, as provided in Section IV, below;and (6) the right to a hearing before the Water Commissioners, as provided in Section III.C, above. The Notice to Tenants shall be in the form annexed hereto as "Form 4," or its equivalent. E. Procedure for Termination The Department, by and through its Commissioners, employees or contractors, is authorized to enter upon the property of any Customer previously served with a Notice of Termination and terminate service to said property. The representative of the Department shall identify himself by presenting official Department credentials, indicate to the occupant that service is to be shut off and inform him of the protections available to individuals with hardships and to the elderly, and the procedure for claiming same, as provided in Section V, below. In the event that protection is claimed, termination shall be postponed for seventy-two (72) hours, during which time the Customer or occupant must file a Hearing Request with the Town Clerk in accordance with Section IV.C, above. Where the Customer or occupant fails to file a Hearing Request within said seventy-two (72) hours, service to the property may be terminated. IV. Exceptions A. Protections Available to Avoid Termination The Department shall not terminate service to any property where: (1) the Customer or occupant is seriously ill; (2) the Customer or occupant is age sixty-five (65) or older; (3) a child under twelve (12) months of age is domiciled therein; (4) it is between November 15 and March 15, and the Customer's service operates the heating system; and/or (5) the Customer is unable to pay the outstanding amount due because of financial hardship. B. Claim of Protection(sl It is the responsibility of the Customer or occupant to claim the aforesaid protection(s), to submit a Hearing Request in accordance with Section III.C, above, and to present evidence to support its claim. V. Reconnection Any customer whose water service is terminated for non-payment will be assessed a $350.00 reconnection fee,which must be paid in full, together with all overdue rate(s) and/or interest charges,as referenced above,before service will be restored. VI. Shut-Off for Reasons Other than Non-Payment Nothing herein shall be deemed to prohibit the Department from terminating water service, from time to time, for reasons other than non-payment, as may be permitted by law. Form 1 FIRST DEMAND FOR PAYMENT To: [Name] [Street Address] [City, State, Zip] Re: The premises located at: [Street Address] [City, State, Zip] Parcel ID No.: Water Account No.: Bill No.: Issued on: , 20_ The Cohasset Water Department's "Water Shut-Off for Non-Payment Policy," approved on 2012, authorizes the Department, by and through its Commissioners, employees and/or contractors, to commence termination procedures for accounts more than days in arrears. Pursuant to said Policy, you are hereby notified that your account is past due, as follows: Outstanding Balance . . . . . . . . . . . . . . . . . . . . $ Late Fee(s) . . . . . . . . . . . . . . . . . . . . . . . . . $ Total Amount Due . . . . . . . . . . . . . . . . . . . $ ANTICIPATED SHUT-OFF DATE . . . . . . . . . . . . . . . . ,20_ Payment options are available. You are advised to contact the Water Department for more information. You may be eligible for protection(s) from termination if you or any occupant of the premises referenced above is seriously ill, age sixty-five (65) or older, under twelve (12) months of age or unable to pay the total amount due on your account because of financial hardship. Between November 15 and March 15, protection is also available to any customer or occupant whose service operates the heating system at the premises. At any time prior to the Anticipated Shut-Off Date, above,you may request a hearing before the Water Commissioners to claim said protection(s) or otherwise contest termination. Such request must be made,in writing,at the Office of the Town Clerk. In the event that the premises, above, consists of more than one (1) residential unit owned but not occupied by you,be advised that the Department will notify all tenants,no earlier than seven (7) days from the date of this First Demand for Payment, of their right to pay the Total Amount Due,above,and to withhold rent payment(s)in an amount equal thereto. Failure to take immediate action may result in termination of water service. Services terminated for nonpayment will be assessed a$100.00 reconnection fee. Issued by: Cohasset Water Department 339 King Street Cohasset,MA 02025-1648 (781) 383-0057 Form 2 SECOND DEMAND FOR PAYMENT To: [Name] [Street Address] [City, State, Zip] Re: The premises located at: [Street Address] [City, State, Zip] Parcel ID No.: Water Account No.: Bill No.: Issued on: , 20_ The Town of Cohasset's "Water Shut-Off for Non-Payment Policy," approved on 2012, authorizes the Department, by and through its Commissioners, employees and/or contractors, to commence termination procedures for accounts more than days in arrears. Pursuant to said Policy, you are hereby notified that your account is past due, as follows: Outstanding Balance . . . . . . . . . . . . . . . . . . . . $ Late Fee(s) . . . . . . . . . . . . . . . . . . . . . . . . . $ Total Amount Due . . . . . . . . . . . . . . . . . . . $ ANTICIPATED SHUT-OFF DATE . . . . . . . . . . . . . . . . , 20_ Payment options are available. You are advised to contact the Water Department for more information. You may be eligible for protection(s) from termination if you or any occupant of the premises referenced above is seriously ill, age sixty-five (65) or older, under twelve (12) months of age or unable to pay the total amount due on your account because of financial hardship. Between November 15 and March 15, protection is also available to any customer or occupant whose service operates the heating system at the premises. At any time prior to the Anticipated Shut-Off Date, above,you may request a hearing before the Water Commissioners to claim said protection(s) or otherwise contest termination. Such request must be made,in writing, at the Office of the Town Clerk. In the event that the premises, above, consists of more than one (1) residential unit owned but not occupied by you,be advised that the Department has notified all tenants of their right to pay the Total Amount Due, above, and to withhold rent payment(s) in an amount equal thereto. At any time prior to the Anticipated Shut-Off Date, above,you may request a hearing before the Water Commissioners to contest termination. Such request must be made, in writing, at the Office of the Town Clerk. Failure to take immediate action may result in termination of water service. Services terminated for nonpayment will be assessed a $350.00 reconnection fee. Issued by: Cohasset Water Department 339 King Street Cohasset,MA 02025-1648 (781) 383-0057 Form 3 NOTICE OF TERMINATION To: [Name] [Street Address] [City, State, Zip] Re: The premises located at: [Street Address] [City, State, Zip] Parcel ID No.: Water Account No.: Bill No.: Issued on: In accordance with the Department of Cohasset's "Water Shut-Off for Non-Payment Policy," approved on , 2012, you have been served with a First Demand for Payment and a Second Demand for Payment of the Total Amount Due on your account, as follows: Outstanding Balance . . . . . . . . . . . . . . . . . . . . $ Late Fee(s) . . . . . . . . . . . . . . . . . . . . . . . . . $ Total Amount Due . . . . . . . . . . . . . . . . . . . $ To date, the Cohasset Water Department has not received the required payment. Be advised that service will be terminated on: ANTICIPATED SHUT-OFF DATE . . . . . . . . . . . . . . . . 20_ Payment in cash, bank check or money order must be received before the Anticipated Shut- Off Date at the Water Department office at 339 King Street in Cohasset, Massachusetts. Personal checks will not be accepted. Water Department personnel who arrive to terminate services are not authorized to collect payment. Payment options are available. You are advised to contact the Water Department for more information. You may be eligible for protection(s) from termination if you or any occupant of the premises referenced above is seriously ill, age sixty-five (65) or older, under twelve (12) months of age or unable to pay the total amount due on your account because of financial hardship. Between November 15 and March 15, protection is also available to any customer or occupant whose service operates the heating system at the premises. At any time prior to the Anticipated Shut-Off Date, above,you may request a hearing before the Water Commissioners to claim said protection(s) or otherwise contest termination. Such request must be made,in writing, at the Office of the Town Clerk. In the event that the premises, above, consists of more than one (1) residential unit owned but not occupied by you,be advised that the Department has notified all tenants of their right to pay the Total Amount Due, above, and to withhold rent payment(s) in an amount equal thereto. Failure to take immediate action may result in termination of water service. Services terminated for nonpayment will be assessed a $350.00 reconnection fee. Issued by: Cohasset Water Department 339 King Street Cohasset, MA 02025-1648 (781) 383-0057 Form 4 NOTICE TO TENANTS To: All Tenants Re: The premises located at: [Street Address] [City, State, Zip] Parcel ID No.: Water Account No.: Bill No.: Issued on: _, 20_ Be advised that the owner of the premises above has failed to pay the amount(s) due for water service supplied by the Cohasset Water Department. Pursuant to the its "Water Shut-Off for Non-Payment Policy," approved on 2012, the Department has commenced termination procedures and notified the owner of same. You are hereby notified of the Total Amount Due on the account, as follows: Outstanding Balance . . . . . . . . . . . . . . . . . . . . $ Late Fee(s) . . . . . . . . . . . . . . . . . . . . . . . . . $ Total Amount Due . . . . . . . . . . . . . . . . . . . $ Be advised that,unless payment is received, service may be terminated on: ANTICIPATED SHUT-OFF DATE . . . . . . . . . . . . . . . . , 20_ You may avoid termination of service by payment of the Total Amount Due. Payment in cash, bank check or money order must be received before the Anticipated Shut-Off Date at the Water Department, 339 King Street in Cohasset, Massachusetts. Personal checks will not be accepted. Water Department personnel who arrive to terminate services are not authorized to collect payment. As a tenant, you are authorized by law to pay same and to withhold rent payment(s) in an amount equal thereto. Payment options are available. You are advised to contact the Water Department for more information. tYou may be eligible for protection(s) from termination if you or any occupant of the premises referenced above is seriously ill, age sixty-five (65) or older, under twelve (12) months of age or unable to pay the total amount due on your account because of financial hardship. Between November 15 and March 15, protection is also available to any customer or occupant whose service operates the heating system at the premises. At any time prior to the Anticipated Shut-Off Date, above,you may request a hearing before the Water Commissioners to claim said protection(s) or otherwise contest termination. Such request must be made,in writing,at the Office of the Town Clerk. Failure to take immediate action may result in termination of water service. Services terminated for nonpayment will be assessed a$350.00 reconnection fee. Issued by: Cohasset Water Department Town of Cohasset 339 King Street Cohasset,MA 02025-1648 (781) 383-0057 C �,.%4 ' pRF r Cohnsset Water D E P A R T M E N T Commissioners OYfASSC ' ' the ConNW&Y Since 1950 Peter DeCaprio J+ CT _1 Christopher D. Seebeck ` Leonora C. Jenkins WATER COMMISSION AGENDA DATE: Wednesday, March 7,2012 TIME: 10:00 a.m. PLACE: Water Treatment Plant,339 King Street Note: The Board reasonably anticipates the following matters will be discussed at this meeting: 10:00 a.m. REP Pre-Bid Meeting for Concession Contract 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org �t� a Cohasset Water : _ f D E P A R T M E N T Commissioners COtiASSET S"the Ccmz UNO Since 1950 Peter DeCaprio Christopher D. Seebeck —" Leonora C. Jenkins WATER COMMISSION AGENDA DATE: Thursday, March 8,2012 TIME: 7:00 p.m. PLACE: Water Treatment Plant,339 King Street Note: The Board reasonably anticipates the following matters will be discussed at this meeting: 7:00 Public Comments 7:15 Approval of Meeting Notes/Abatements 7:30 Transition Planning 8:00 American Water Reports 8:30 Warrant 9:00 Commissioners Comments 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org I"Draft Minutes of the Cohasset Board of Water Commissioners March 8, 2012 Members Present: Peter DeCaprio, Chairman Christopher Seebeck, Vice-Chairman Leonora Jenkins, Clerk Recording Secretary: Brenda Douglas Guests Present: Norman Lavigne of American Water, George Chamillard, Jody B6tman of Spring Street, Paul Cleary& Steve Cleary of 8 James Lane Project, and Martha Gjesterby of 81 Old Pasture. Meeting called to order by Chairman DeCarprio at 7:00 pm Public Comments Martha Gjesterby of 81 Old Pasture Road spoke with the Commission first. She brought to their attention that she has called the office and complained that she keeps getting a smell of chlorine. She stated that there are many cases of cancer on Old Pasture Road as well as Reservoir Road. She also wanted to know if they were going to loop Evergreen. Norm stated that the area is looped. The work that was preformed on Old Pasture today was supposed to replace a main line gate that was thought to have been broken shut. When the area was excavated it was found that it was not a main line valve closed but a hydrant valve that was put it but no hydrant was ever placed in that area. Norm offered to go by her home first thing in the morning if necessary to take a sample to check the chlorine level. Mrs. Gjesterby stated that the chlorine dissipates too quickly to get a valid sample. She feel that the plant is not putting in level amount of chlorine into the system. Norm reiterated and stated that there was a consistent amount of chlorine put into the system at all times. Paul and Steve Cleary of the 8 James Lane project then approached the Commission. They stated that the Planning Board has approved their project at James Lane and Pleasant Street. They stated that all plans are currently with the Conservation Commission. Peter wanted to know what their plans were to loop the main. He then asked what the Fire Department was wanting. Paul stated that Capt. Mark Trask, of the Fire Department, wanted fire flow tests of the area. As for the loop Paul stated that he has made a commitment to the neighbors not to blast ledge which may be in the area for 8 hours a day. Paul then stated that there is existing taps would could be used for the buildings if the flows come through well. Paul then stated that each building will have fire sprinkler lines. Peter stated that there has been much conversation as well a correspondence regarding this project as well as the proposed project before this one about looping the road. Peter asked what Norm's thoughts were on the subject. He stated that he felt that the project needed to be looked at by an engineer. Paul also wanted to point out that the town requested that they not go into the road from Cushing to James Lane. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Peter stated that the Commission would want a loop and this has been stated in their correspondence, but would have their engineers look at it. Paul said that it is not that he does not want to loop, but the neighbors do not want a lot a digging done in the street. 9 James Lane sated that they spent a lot of time chipping away and the neighbors are adamant not to dig the area up again. Lee asked if this is business and residential area. Steve stated that there is 2 buildings with 4 units and 1 building with 3 units. There intention is for residential, but did state that it could house business. Lee stated she thought that there was going to be business on the bottom and residential on the top. Paul explained that the town bylaws allow such, but that is not their intention. Then there was talk of the possible run off into the well field for Ellms Meadow. Paul stated there is no run off with the current plant. Peter stated that they will have to check with Conservation Commission regarding the possibility of run off. Paul stated their next step will be a flow test. Paul Cleary wanted to know who the board used as their Engineer. Peter stated Norfolk Ram Group out of Plymouth. Paul stated that in the past he has not been happy with the findings or practices of Norfolk Ram. He wanted to know if the board would look at the finding from Mogiluski Engineers which are the ones that the Planning Board used. Chris stated that we need to make sure that the water is sufficient and that the run off is not going into our well field. Paul again reiterated as to why the board would not use the finding of John Mogiluski civil design who is an agent of the town. Peter stated that was not his stand he is making he would like an engineer on behalf of the Water Department to look at the project. Peter would like an initial screening of what has been done by John Mogiluski. Chris stated he would like a professional look at it on behalf of the Water Commission, he stated he cannot say to go forward with blessings without an engineer on behalf of the commission looking at the project. There was then more discussion about the blasting. Paul stated that his concern is about the cost as well as his promise to the neighbors to not blast. Peter then stated that if Mogiluski is working for Conservation Commission then the Water Commission will have him look at the project on behalf of the Water Commissions concerns. Peter will check with Mogiluski and another engineer to check out the project on their behalf. Lee then stated to Paul that she heard they had looked into drilling a well. Paul stated that they only had a well company come by and walk the site. At the end of the discussion it was agreed that the commission would have engineers look into the project and get back to the Clearys. Approval of Meeting Notes/Abatements A motion made by Peter to approve the January 18, 2012 and February 3, 2012 meeting notes, seconded by Chris all in favor. Jody Butman commented that her filter system was getting red stains and milky looking after only 3 weeks. Jody had pictures she had taken before she left her home to come to the meeting. Peter looked at the pictures and stated that he had the same system and that his filters were a lot worse in a shorter time. He felt that the system was removing everything so it was doing its job. She also stated that there is a terrible smell of chlorine and musty smell. Jody is not happy with the quality. Norm will send a treatment plant operator to take a sample of her water in the am. After a brief discussion it was decided that distribution will go out on Monday or Tuesday and flush the hydrant in front of 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Jody's home. This should clear the lines up. Brenda will put a work order together for distribution to flush hydrant. Transition Planning Mike Milanoski, interim Town Manager asked if the board would reconsider that the new operator does the billing and collection thru the towns SoftRight billing system. Service Level Agreement????? GIS-Peter wanted to know if Norm got in touch of person to get the GIS system up and running. Norm stated he did not. Peter stated that he should contact Mike Milanoski once contact has been made. Peter wants someone in house to be able to update the system. Peter requested that Norm have the Maintenance Logs ready for transfer on June 30rn Norm stated that they should be able to do so. Peter stated that the companies that came to the pre-bid meeting want to look at running the plant unmanned using SCADA. Norm stated that they would have a hard time getting approval from the state with the plant as it is right now. Norm reported that the TTHM were very low for this quarter around 30. Jody Butman stated she was very pleased with that. Abatements 70 & 72 Atlantic Avenue—The services for these addresses were removed over 2 years ago. The accounts need to be deleted but before this is done the account needs to be zeroed out. Included with this the map and parcel is linked to 144 Atlantic Avenue. The current owner has a well and the property has been liened. The Commission agreed to abate all monies charged to account 1375 and 1376. Brenda put a memo together for Mary Quill so that the tax lien may be lifted. 78 Jerusalem Road (Percy)—Sprinkler Valve broken—Commission agreed to abate $862.60 from the November 1, 2012 water bill. 159 Atlantic Avenue (Higginson)—I explained that Mr. Higginson's water bill has been estimated for the last 5 quarters. During this time there was a rate increase. I had Mr. Higginson come in and we agreed that I would take 8200 cubic feet and give him the difference between the old and new tier Il rate, which is $1.03. His abatement came to $84.46. The Commission was in agreement to abate. 29 Beach Street(Lynner) —Customer reported that their water conditional became stuck in a continuous loop. Calculation was to bring the usage back to normal. Abatement for $215.65 was approved by all. 11 Smith Place (Pratt)—Customer wrote letter explaining that they had a leaking toilet, which has now been fixed. Calculation was made to bring the usage back to normal. Abatement for $488.10 was approved by all. A final motion was made by Chris and seconded by Peter to approve all abatements. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Warrant—Warrants were signed and approved by all Commissioners. (Warrant Attached) American Water Reports (Project Manager Norman Lavigne's Report Attached) Norm reported that Protection One, which is the company for the plant fire protection, reports that the office panel is defective. The system is functional, but the defective panel does not allow the company to verify communication. Norm also reported that the sensors throughout the plant need to be replaced. The plant also needs strobes to be installed to be in code. Peter made a motion to fix all three this was seconded by Chris all in favor. Next item is the drought management. Due to the lack of precipitation this has resulted in an elevation of the drought state from"Normal"to "Advisory" .Norm stated that in the Drought Management Plan, we are committed to do the following for this phase: • Develop press announcements and communicate with public, and town departments about dry conditions. • Recommend voluntary conservation measures and request prudent use of water by all customers. • Begin public awareness campaign on water conservation. Norm supplied the commission with a letter to be placed in the Mariner, which they approved. Chris stated when we had to do this before he notified the Mariner and they had a template which was used. Norm then reported that the bacteria sample came back clean from Ellms Meadow. It can be returned to service. Other pending work is the valve in front of the Mobil station on 3A, needs repair it is leaking. Peter stated to go forward and have it fixed, he stated that there was plenty of money in general fund. It was then reported that Norm has been working with Hingham, Scituate and Cohasset Conservation regarding the Milfoil Program to maintain the necessary Order of Conditions. He stated that it may be necessary to apply for a new Order of Conditions to expand the efforts to Lily Pond this summer. Drew Cotttone, Operations Maintenance Specialist for American Water, is making arrangements to have the sludge disposed of and a new geo-tube purchased and installed in time for our next round of processing. This is expected sometime in late April. The sludge analysis submitted to the lab last week indicates this load will be slightly wetter than the sludge disposed of in 2010. This is due to the fact that there was no freeze this winter. Drew is also soliciting quotes for grounds maintenance at all stations, (plant, Ellms Meadow, Whitney Crossing, Bear Hill, Scituate Hill, Aaron Reservoir Dam, and Bound Brook Control Structure. Norm then reported that the 172.5 hours for the fiscal year. Maintenance for February is $5,928.60 and stands at$15,290.29 for the fiscal year. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Peter made a motion to adjourn the meeting at 8:40 p.m., seconded by Lee, all in favor. Respectfully Submitted, Brenda Douglas Recording Secretary Approved By Leonora Jenkins, Clerk Date Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org gn :S�ee-k M(arch a 1 a48�re SS / ` l Ll i i i i Cohasset, MA Water Commission Meeting Operations Report AWE , Norman Lavigne—Project Manager March 8, 2012 I. Action Items: 1. Fire Alarm—The relay alarm in the office panel is defective. The system is functional, but the defective panel does not allow Protection One to ping and verify communication. Three quotes received: a. Replace panel only. b. Replace sensors. c. Bring system up to code by installing horn and strobes. I recommend immediately upgrading panel and plan to upgrade sensors and adding horn and strobes next fiscal year. 2. Drought Management Phase Elevation—The lack of rain has resulted in an elevation of our Drought State from NORMAL to ADVISORY. In our Drought Management Plan, we committed to do the following for this drought phase: 1. Develop press announcements and communicate with public, and town departments about dry conditions. 2. Recommend voluntary conservation measures and request prudent use of water by all customers. 3. Begins public awareness campaign on water conservation. I recommend that we publish in the local paper and on our website a communication on the dry conditions. II. Key Review Items: A. Operations 1. Distribution System Maintenance Completed - (since 01/18/2012 meeting) 02/21/2012—Installed replacement Ellms Meadow Pump. Bacteria sample is clean and the well can be returned to service anytime. 03/08/2012—Dug what we thought was a main line gate valve on Old Pasture Road to eliminate a dead end and found that a hydrant gate was used to extend the line to Evergreen Lane. No dead end existed, and the system has always been looped. 03/08/2012 —Final section of Avalon water mains are being disinfected today. Other Work Pending: -Repair leaking Sohier St valve in front of Mobil Gas station. - Schedule repair of Bollard for hydrant in front of Dr. Pompio's office. - Biannual valve turning program continues. 2. MUNI Program—I have been working with the Hingham, Scituate, and Cohasset Conservation Commissions to acquire/maintain the necessary Order of Conditions to continue our efforts to control V. milfoil at Aaron River ,servoir. We may need to apply for a new Order of Conditions to expand our efforts on Lily Pond this summer. 3. Sludize Processing/Disposal - The 2yr old geo-tube is completely filled and has been drying all winter. The last processing was completed on December 24, 2011. We are making arrangements to have the sludge disposed (week of 3/191h) and a new geo-tube purchased and installed in time for our next round of processing which we expect to be sometime in late April. The sludge analysis we submitted last week indicates this load will be slightly wetter than the sludge disposed of in 2010. 4. Eastern Massachusetts Chemical Cooperative—I've applied to participate in the cooperative. Our chemical usage totals for 2011, delivery conditions, and enrolment forms will be sent in the morning. Bids are out in April. 5. DEP/DCR Fishway Monitoring—Our regulators have reduced our monitoring frequency and are pleased with the marked improvement in the report data being submitted. 6. Ellms Meadow Well Station—The new pump has arrived and the station is ready for service. The lines are flushed, a clean bacteria test has been received and the station can be returned to service anytime. We will wait so to ensure the last of the cold weather is past. 7. Plant Capital Needs a. Turbidimeters-3/5 turbidimeters are obsolete and no longer supported by manufacturer. I stocked up on spare bulbs last fall when the discontinuation of support notice was received. A new unit should be purchased each fiscal year for the next three years to replace the obsolete units. Corrosion Control Demonstration Study—The Phosphate Corrosion Control Program Demonstration Study was submitted in February. 9. Grounds Maintenance- Aaron Reservoir Dam work is complete. Drew is soliciting quotes for grounds maintenance at all stations(plant, Ellms Meadow, Whitney Crossing, Bear Hill, Scituate Hill,Aaron Reservoir Dam, and Bound Brook Control Structure). B. Financial Budget Status—The fiscal year is 67% complete and the budget is about 63% expended. Looks good, but be aware: - Engineering/Legal is well over budget. - Chemicals will end up over budget. This would be tracking under budget if vendors were not asked to hold June invoices until after July 1st - Extraordinary Maintenance will end up well over budget. - I expect sludge costs will be over budget. The warm winter has reduced the drying of the sludge in the geo-tube. We have two years of sludge production in the bag. The addition water 1. Overtime- 172.5 hrs for the FY. 2. Maintenance - Maintenance for February totaled $5,928.60 FY Maintenance Cap stands at $15,290.29 C. Engineering 1. Planning Board Reviews a. 2 Pleasant St. /8 James Lane Proposal—Public hearing is closed. b. Rt. 3A Car Wash—Public hearings continue. Next date is March 28t" c. Cedarmere— Public hearing continues on April 11 to D. Treatment 1. Disinfection Byproducts—Good results for 1"Qtr. 2012. E. Customer Service 1. Bulk Water Sales/Linden Ponds— February invoice was $15,731.51 for 2,311,986 gallons True up—Cohasset is owed 358,000 gallons. This should be true by end of month. Real time Linden Ponds meter demand is now available on our SCADA monitor 24/7. F. Other General Liability Insurance 65-450-5740 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $1,551.00 are hereby approved and you are requested to place them on a warrant for payment. DATE: March 8, 2012 Name of Creditor Account PO# Amount Extended 65-450-5740 American Water Services 0471 $1,551.00 C Total $1,551.00 r uperintendent ��'` Commissioners Contracted Services 65-450-5318 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $96,269.60 are hereby approved and you are requested to place them on a warrant for payment. DATE: March 8, 2012 Name of Creditor Account PO# Amount Extended 65-450-5318 C American Water Services 0470 $96,269.60 Total $96,269.60 \SAperintendent Commissioners Chemical 65-450-5547 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $728.20 are hereby approved and you are requested to place them on a warrant for payment. DATE: March 8, 2012 Name of Creditor Account PO # Amount Extended 65-450-5547 Borden Remington Corp0469 $728.20 al j $728.20 i uper tendent ommissioners Engineering/Legal 65-450-5300 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $13,368.82 are hereby approved and you are requested to place them on a warrant for payment. DATE: March 8,2012 Name of Creditor Account PO# Amount Extended 65-450-5300 Deutsch Williams Brooks 0463 $1,665.00 0464 $112.93 0465 $111.00 0466 $4,299.89 $6,188.82 Baltman, Bobrowski & Mead, 0467 $7,180.00 LLC $13,368.82 intendent eofnmissjoner Utilities 65-450-5211 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $6,826.88 are hereby approved and you are requested to place them on a warrant for payment. DATE: March 8, 2012 Name of Creditor Account PO # Amount Extended 65-450-5211 Direct Energy 1484 $915.41 $145.50 $100.60 $1,161.51 National Grid Gas 1440 $88.73 $504.57 $113.09 $706.39 National Grid Electric 1441 $57.84 $215.61 $13.40 $20.13 $33.39 $28.57 $15.32 $156.15 $207.15 $30.05 $4,172.80 $8.57 $4,958.98 Total $6,826.88 �f Superi�itendent Commissioners C Clerical 65-450-5319 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $137.19 are hereby approved and you are requested to place them on a warrant for payment. DATE: March 8, 2012 Name of Creditor Account PO# Amount Extended 65-450-5319 Purchase Power 0458 $137.19 Total $137.19 erintendent Commissioners C General Operating Expenses 65-450-5400 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $2,243.47 are hereby approved and you are requested to place them on a warrant for payment. DATE: March 8,2012 Name of Creditor Account PO# Amount Extended 65-450-5400 Protection One 0459 $413.34 ADT Security Services 0457 $810.77 0456 $855.36 S1,666.13 Eco Systems Pest Management 0462 $39.00 0461 $39.00 0460 $86.00 $164.00 Total $2,243.47 Su erintendent Co miss' ners Extraordinary Maintenance 65-450-5275 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $7,137.44 are hereby approved and you are requested to place them on a warrant for payment. DATE: March 8, 2012 Name of Creditor Account PO# Amount Extended 65-450-5275 Iaria Bros Inc 0455 $5,483.69 Cohasset Police Department 0468 $1,653.75 Total $7,137.44 "tendent Commis i ers t A4 p�'F C )basset Water � vT_� Iw D E P A R T M E N T Commissioners ° v Peter DeCaprio )OCOHASSLT O SM'G//�' G/GIi CO�L��ZZ kY Sz�w 1950 Christopher D. Seebeck `� 11 Leonora C. Jenkins Minutes of the Cohasset Board of Water Commissioners March 8, 2012 Members Present: Peter DeCaprio, Chairman Christopher Seebeck, Vice-Chairman Leonora Jenkins, Clerk Recording Secretary: Brenda Douglas Guests Present: Norman Lavigne of American Water, George Chamillard, Jody Butman of Spring Street, Paul Cleary & Steve Cleary of 8 James Lane Project, and Martha Gjesterby of 81 Old Pasture. Meeting called to order by Chairman DeCarprio at 7:00 pm Public Comments Martha Gjesterby of 81 Old Pasture Road spoke with the Commission first. She brought to their attention that she has called the office and complained that she keeps getting a smell of chlorine. She stated that there are many cases of cancer on Old Pasture Road as well as Reservoir Road. She also wanted to know if they were going to loop Evergreen. Norm stated that the area is looped. The work that was preformed on Old Pasture today was supposed to replace a main line gate that was thought to have been broken shut. When the area was excavated it was found that it was not a main line valve closed but a hydrant valve that was put it but no hydrant was ever placed in that area. Norm offered to go by her home first thing in the morning if necessary to take a sample to check the chlorine level. Mrs. Gjesterby stated that the chlorine dissipates too quickly to get a valid sample. She feel that the plant is not putting in level amount of chlorine into the system. Norm reiterated and stated that there was a consistent amount of chlorine put into the system at all times. Paul and Steve Cleary of the 8 James Lane project then approached the Commission. They stated that the Planning Board has approved their project at James Lane and Pleasant Street. They stated that all plans are currently with the Conservation Commission. Peter wanted to know what their plans were to loop the main. He then asked what the Fire Department was wanting. Paul stated that Capt. Mark Trask, of the Fire Department, wanted fire flow tests of the area. As for the loop Paul stated that he has made a commitment to the neighbors not to blast ledge which may be in the area for 8 hours a day. Paul then stated that there is existing taps would could be used for the 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org buildings if the flows come through well. Paul then stated that each building will have fire sprinkler lines. Peter stated that there has been much conversation as well a correspondence regarding this project as well as the proposed project before this one about looping the road. Peter asked what Norm's thoughts were on the subject. He stated that he felt that the project needed to be looked at by an engineer. Paul also wanted to point out that the town requested that they not go into the road from Cushing to James Lane. Peter stated that the Commission would want a loop and this has been stated in their correspondence, but would have their engineers look at it. Paul said that it is not that he does not want to loop, but the neighbors do not want a lot a digging done in the street. 9 James Lane stated that they spent a lot of time chipping away and the neighbors are adamant not to dig the area up again. Lee asked if this is business and residential area. Steve stated that there are 2 buildings with 4 units and 1 building with 3 units. There intention is for residential, but did state that it could house business. Lee stated she thought that there was going to be business on the bottom and residential on the top. Paul explained that the town bylaws allow such, but that is not their intention. Then there was talk of the possible run off into the well field for Ellms Meadow. Paul stated there is no run off with the current plant. Peter stated that they will have to check with Conservation Commission regarding the possibility of run off. Paul stated their next step will be a flow test. Paul Cleary wanted to know who the board used as their Engineer. Peter stated Norfolk Ram Group out of Plymouth. Paul stated that in the past he has not been happy with the findings or practices of Norfolk Ram. He wanted to know if the board would look at the finding from Modzielewski Engineers which are the ones that the Planning Board used. Chris stated that we need to make sure that the water is sufficient and that the run off is not going into our well field. Paul again reiterated as to why the board would not use the finding of John Modzielewski civil design who is an agent of the town. Peter stated that was not his stand he is making he would like an engineer on behalf of the Water Department to look at the project. Peter would like an initial screening of what has been done by John Modzielewski. Chris stated he would like a professional look at it on behalf of the Water Commission, he stated he cannot say to go forward with blessings without an engineer on behalf of the commission looking at the project. There was then more discussion about the blasting. Paul stated that his concern is about the cost as well as his promise to the neighbors to not chip, the Planning Board gave them only 8 hours of chipping for the entire project. Peter then stated that if Modzielewski is working for Conservation Commission then the Water Commission will have him look at the project on behalf of the Water Commissions concerns. Peter will check with Modzielewski and another engineer to check out the project on their behalf. Lee then stated to Paul that she heard they had looked into drilling a well. Paul stated that they only had a well company come by and walk the site and they were assured about there was plenty of water to tap into.. At the end of the discussion it was agreed that the commission would have engineers look into the project and get back to the Clearys. Approval of Meeting Notes/Abatements A motion made by Peter to approve the January 18, 2012 and February 3, 2012 meeting notes, seconded by Chris all in favor. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Jody Butman commented that her filter system was getting red stains and milky looking after only 3 weeks. Jody had pictures she had taken before she left her home to come to the meeting. Peter looked at the pictures and stated that he had the same system and that his filters were a lot worse in a shorter time. He felt that the system was removing everything so it was doing its job. She also stated that there is a terrible smell of chlorine and musty smell. Jody is not happy with the quality. Norm will send a treatment plant operator to take a sample of her water in the am. After a brief discussion it was decided that distribution will go out on Monday or Tuesday and flush the hydrant in front of Jody's home. This should clear the lines up. Brenda will put a work order together for distribution to flush hydrant. Transition Planning Mike Milanoski, interim Town Manager asked if the board would reconsider that the new operator does the billing and collection thru the towns SoftRight billing system. The Service Level Agreement in the RFP has the new operator doing all the billing and collections to eliminate the cost of town services. GIS-Peter wanted to know if Norm got in touch of person to get the GIS system up and running. Norm stated he did not. Peter stated that he should contact Mike Milanoski once contact has been made. Peter wants someone in house to be able to update the system. Peter requested that Norm have the Maintenance Logs ready for transfer on June 301n Norm stated that they should be able to do so. Peter stated that the companies that came to the pre-bid meeting want to look at running the plant unmanned using SCADA. Norm stated that they would have a hard time getting approval from the state with the plant as it is right now. Norm reported that the TTHM were very low for this quarter around 30. Jody Butman stated she was very pleased with that. Abatements 70 & 72 Atlantic Avenue—The services for these addresses were removed over 2 years ago. The accounts need to be deleted but before this is done the account needs to be zeroed out. Included with this the map and parcel is linked to 144 Atlantic Avenue. The current owner has a well and the property has been liened. The Commission agreed to abate all monies charged to account 1375 and 1376. Brenda put a memo together for Mary Quill so that the tax lien may be lifted. 78 Jerusalem Road (Percy)—Sprinkler Valve broken—Commission agreed to abate $862.60 from the November 1, 2012 water bill. 159 Atlantic Avenue (Higginson)—I explained that Mr. Higginson's water bill has been estimated for the last 5 quarters. During this time there was a rate increase. I had Mr. Higginson come in and we agreed that I would take 8200 cubic feet and give him the difference between the old and new tier 11 rate, which is $1.03. His abatement came to $84.46. The Commission was in agreement to abate. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org 29 Beach Street(Lynner) —Customer reported that their water conditional became stuck in a continuous loop. Calculation was to bring the usage back to normal. Abatement for $215.65 was approved by all. 11 Smith Place (Pratt)—Customer wrote letter explaining that they had a leaking toilet, which has now been fixed. Calculation was made to bring the usage back to normal. Abatement for $488.10 was approved by all. A final motion was made by Chris and seconded by Peter to approve all abatements. Warrant—Warrants were signed and approved by all Commissioners. (Warrant Attached) American Water Reports (Project Manager Norman Lavigne's Report Attached) Norm reported that Protection One, which is the company for the plant fire protection, reports that the office panel is defective. The system is functional, but the defective panel does not allow the company to verify communication. Norm also reported that the sensors throughout the plant need to be replaced. The plant also needs strobes to be installed to be in code. Peter made a motion to fix all three this was seconded by Chris all in favor. Next item is the drought management. Due to the lack of precipitation this has resulted in an elevation of the drought state from "Normal"to "Advisory" .Norm stated that in the Drought Management Plan, we are committed to do the following for this phase: • Develop press announcements and communicate with public, and town departments about dry conditions. • Recommend voluntary conservation measures and request prudent use of water by all customers. • Begin public awareness campaign on water conservation. Norm supplied the commission with a letter to be placed in the Mariner, which they approved. Chris stated when we had to do this before he notified the Mariner and they had a template which was used. Norm then reported that the bacteria sample came back clean from Ellms Meadow. It can be returned to service. Other pending work is the valve in front of the Mobil station on 3A, needs repair it is leaking. Peter stated to go forward and have it fixed, he stated that there was plenty of money in general fund. It was then reported that Norm has been working with Hingham, Scituate and Cohasset Conservation regarding the Milfoil Program to maintain the necessary Order of Conditions. He stated that it may be necessary to apply for a new Order of Conditions to expand the efforts to Lily Pond this summer. Drew Cotttone, Operations Maintenance Specialist for American Water, is making arrangements to have the sludge disposed of and a new geo-tube purchased and installed in time for our next round of processing. This is expected sometime in late April. The sludge analysis submitted to the lab last week indicates this load will be slightly wetter 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org than the sludge disposed of in 2010. This is due to the fact that there was no freeze this winter. Drew is also soliciting quotes for grounds maintenance at all stations, (plant, Ellms Meadow, Whitney Crossing, Bear Hill, Scituate Hill,Aaron Reservoir Dam, and Bound Brook Control Structure. \ Norm then reported that the 172.5 hours for the fiscal year. Maintenance for February is $5,928.60 and stands at$15,290.29 for the fiscal year. Peter made a motion to adjourn the meeting at 8:40 p.m., seconded by Lee, all in favor. Respectfully Submitted, Brenda Douglas Recording Secretary f, Approved By, Leonora Jenki , Clerk Date Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Coh"set Water D E P A R T M E N T Commissioners � = .� Peter DeCa i io con ' So*q the CommundY Since 1950 p Christopher D. Seebeck Leonora C. Jenkins Minutes of the Cohasset Board of Water Commissioners April 10, 2012 Members Present: Peter DeCaprio, Chairman Christopher Seebeck, Vice-Chairman Leonora Jenkins, Clerk Recording Secretary: Brenda Douglas Guests Present: Norman Lavigne of American Water, Jody Butman Motion made by Peter seconded by Lee to call the meeting called to order at 7:01 pm Public Comments/Abatements/Meeting Notes Peter made a motion to approve the March 8, 2012 meeting notes this was seconded and signed off on by Lee, all in favor. Peter stated that he was moving the agenda around to accommodate Lee since she was still recovering from a virus this evening. Lee asked the Commission if they would like to have another article put in the paper regarding the shut off notices. Both Peter and Chris agreed that it would be a good idea to do that. Lee will contact the Mariner. Peter then reported that $189,000 has been collected for 2011 receivables. Peter stated that it looks like all 2011 monies have been collected. Peter then asked how many shut off letters had gone out. Lee reported 17 letters went out today. Lee then stated that another set will go out on Friday. James Lane Project— Lee stated that there is an old map on the website showing all of the James Lane area being in Zone 2. Lee spoke with Catherine Sarafinas from DEP (617- 556- 1070) who sent updated water supply maps indicating the Town's Zone I, Zone II and surrounding area. The Ellms Meadow Well Field is a Zone 1 which is next to to the James Lane Development. Lee brought to the attention of the Commission that they could be within 100 feet of a buffer zone. Norm said that there is no buffer zone, you are in Zone 1 or Zone 2. Lee stated that she feels 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org that they are too close to the wellfields for blasting because of possible detrimental impacts to the wells such as impacting the water table and drying up the wells, causing salinization of the wells or polluting the groundwater with the byproducts of the blasting. Lee said that an engineer needs to look at this on behalf of the board. Lee wants to know what the DEP regulations exactly are. Lee indicated that two of the condos where blasting will occur are within 100 ft of the wetlands. Norm stated that he would contact DEP from the wellhead person. And Peter will talk to Amory Consultants in Duxbury. Avalon — Coler & Colantonio did a study on the reduced easement. They stated we are not impacted. Peter has a final report from them. This would reduce the easement from 30-24 feet. Peter made a motion to approve the easement Chris seconded it. Lee abstained from the motion due to her concern that the reduction would impact the town negatively in the future when major work will be needed on the tank. Also after paying for the easement, the town was not receiving any remuneration for the reduction. Peter will distribute once the paperwork is finalized for signatures. Lee wanted to point out the changes which came into effect from the 2010 amendment to the original 2008 settlement for 200 units. With a 10% increase in the number of units we received $10 and Avalon removed the language from Section B. 3 of the original settlement thus eliminating the requirement to install a master meter with an electronic connection to our SCADA system in the water booster station. Norm stated that if there is no access to the master meter that it would be difficult to true up usage per quarter. Norm stated that currently American has access and is reading the master meter on a monthly basis. He will use the information to check on trends. He should be able to check on the quarterly readings as well. The main concern is with high volume the 1" meters to each building would be maxed out and in time not give accurate usage. Being denied a redundancy to check actual total usage would eventually impact our bottom line. Peter stated that if it becomes an issue then it will be addressed at that time. Financial We bought 400 acres by brass kettle brook, $60K was spent. When Glenn requested the monies from CPC and the town was on a spending freeze. Peter stated that per Mary Gallagher, Finance director we are $581,000 ahead of revenue projections. Per Peter, Glenn Pratt requested that we pick up the cost of the survey necessary to complete the transaction. The Commission agreed to do so. Peter then stated that interim Town Manager Mike Milanoski stated he wants a clean start to 2013. Peter stated that the argument of the hydrants probably would not go far. He suggested that the town pay all back water charges which would be $175 plus the cost of Meeting House Pond 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwatenorg Norman Lavigne of American Water then requested action on the following items: 1 — Aaron Reservoir Sluce Gate — Norm reported that the sluce gate was inspected last fall and adjusted to minimize leakage. The leakage remains in excess of AWWA standards. The leakage will only get worse over time and ultimately make repair or replacement more costly. Norm recommended acceptance of the bid to have the sluce gate removed and shop evaluated. The proposal was for $7235.00. The commission agreed for Norm to proceed. 2 — Cedarmere Development— The developer has proposed a bridge over a wetland with an insulated water line in the bridge. The proposal is to heat the trace line to avoid freezing.. Nine homes are proposed beyond this bridge. This was done previously on Whitehead a few years ago and have not experienced any problems with freezing. The Commission agreed as long as the department makes sure that it is heat traced. 3 — GIS Computer Monitor— Norm reported that the original monitor is being used for the SCADA system. Norm recommended getting a new monitor and is looking into quotes for replacement. Once he receives a quote he will e-mail the Commission for their approval. 4- Cohasset Food Pantry — The department received a request from Patricia Hague on behalf of the Cohasset Food Pantry. They are requesting the Water Commission waive the water usage fee this summer for their garden to be situated on the property at 81 Pleasant Street, owned by Martin and Jane Corry. Norm proposed that we add a meter to the outside spigot then deduct this usage from the water/sewer bill. The Commission agreed that this would be fine. 5- Milfoil Proposal —A proposal from Lycott Environmental has been received to conduct a 1-day spring survey of Aaron River Reservoir's littoral zone for a fee of $1,350. The Commission told Norm to proceed with this. 6- Security Cameras — Norm reported that the surveillance cameras are not working. Chris Volpe who originally installed the system, went bankrupt, and now is back in business under a new name. He submitted a quote of $300.00, which is for 2 hours of labor, to get the system up and running again. Mr. Volpe did state that the software needs to be updated. Peter stated that it would be ok to spend the $300 but don't go crazy. 7- Grounds Maintenance — Norm presented the board with an extensive proposal for grounds maintenance. The bid was for Ellms Meadow, Whitney Crossing, Bear Hill, and Scituate Hill. This would be for three site visits for each. The total cost being $15,350.00. Norm stated that the only contractor to respond with a quote was Sestito Landscaping. Peter wants the bid time shortened, it should not go past June 30t". He would also like Raingarden rehab and work to be included with this. Peter stated he will make a few phone calls to other landscapers. Norm then stated that the are at the corner of 3A and pond needs to be cleaned out. Peter suggested that Norm contact Mark Bartlett. 8 — Ellms Meadow Pump - Norm reported that the current fluoride pump at the Ellms Meadow station allows for a maximum flow of 75 gpm from the station. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Currently we are running at maximum capacity. The well station is permitted for a flow of 120 gpm. Norm recommended a new fluoride pump capable of meeting the 120 gpm. The Commission agreed to have the fluoride pump upgraded so that they can maximize the withdrawals at Ellms Meadow. The Commission agreed to purchase the pump. 9 — EAP update - Lastly the DCR is requesting an update of the EAP. Nothing has been submitted in four years. They are requesting a response within 6 months, September 30, 2012. Norm stated that he will coordinate with the town of Cohasset Emergency Management, Glenn Pratt, to prepare the submittal. Norm then stated that he received a call from Glenn requesting the Water Commission contact Weston & Sampson to develop a "dry weather" inundation map on behalf of the Emergency Management Agency for the Town of Cohasset. The Commission agreed to move forward on this. The commission then asked if Norm was prepared for the 100 third graders coming in tomorrow. Norm is conduction a tour for the third graders so that they may learn more about their drinking water Contract Update at least one bidder on the one year per Peter. The commission then approved the April 10, 2012 warrant. Jody Butman had questions regarding the concession. She also wanted to know when the other bids would be available to the town. Motion was made by Chris to adjourn the meeting at 8:30 all in favor. Motion made to convene meeting by Peter seconded by Chris. Meeting convened at 8:30 pm. Respectfully Submitted, Brenda Douglas Recording Secretary Approved By Leonora Jenkins,--Clerk Date Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org �v14 phi f Cohnsset Water P A R T M E N T Commissioners _ S Peter DeCaprio COHAsse C T 5� die ommunity ince 1950 Christopher D. Seebeck Leonora C. Jenkins Minutes of the Cohasset Board of Water Commissioners June 5, 2012 Members Present: Peter DeCaprio, Chairman Christopher Seebeck, Vice-Chairman Leonora Jenkins, Clerk Recording Secretary: Brenda Douglas Guests Present: Norman Lavigne of American Water, Mary Gallagher, Kris Kondrat, George Chamillard, Jody Butman, Tim O'Brien, Eric Kupperstein, Patti Gillis Motion made by Peter seconded by Lee to call the meeting called to order at 6:10 pm Peter announced that Chris would be a little late to attend the meeting. Mary Gallagher Finance Director for the Town of Cohasset attended the meeting. She came in to discuss the Commission's budget, see attached reports. She stated that the Commission only has $106,066.78 left to spend. There is however $47,000 which has been taken out of the legal fees line item which needs to be reclassified. This should have been taken out of capital account number 5999-098. The problem is that there is only approximately $43,000 left in this account so the remainder will have to come out of the commissions general expenditures for the year. Peter stated that he was told that there was a surplus of funds for this year and why that could not be used to pay these fiscal years bills. Mary explained that the amount allowed to spend is the amount of monies approved at town meeting. It looks like the Commission is going to have a short fall to the year. Mary stated that as long as there are retained earnings surplus then this will be used to pay outstanding bills, again it has to go to town meeting. Peter suggested that each year the board should have at least $200K in retained earnings. Mary agreed with this statement, but also stated that their budget line items should be increased in some cases such as extraordinary maintenance and legal which were hard hit this year. Mary also stated that before the retained earnings could be used but it will be necessary for the DOR to certify retained earnings. Cohasset Swim Center 89 Sohier Street—Christopher Kondrat and Timothy O'Brien, whom are on the Board of Directors, supplied the commission with a copy of a letter which they submitted. They are looking for some relief from the cost of the water bills. They are looking for ways to cut back and manage the current costs of the swim center. The water bill is currently 20% of their budget. The pool is reaching 40 years of age. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org There are some upcoming maintenance items which are very costly. One of the suggestions was that the board allows all water used to be at the lower rate. The Commission suggested that they tie into the existing well field which the Water Department gave to the little league field. Timothy stated that state regulations are that the water used must be potable. The Commission agreed to discuss this amongst themselves and get back to the directors in writing. Later in the meeting the Commission discussed that they could not offer a flat rate for all water used. What they did decide was that they would inform them to reduce the size of their meter which would reduce the quarterly charge from $542.00 to $187.00. This would save them in excess of$1,200.00 a year. In the meantime they should still check into the well. Peter stated he would put together a letter and forward to Brenda Douglas to send out. 31 Otis Avenue Eric Kupperstein—Mr. Kupperstein has a vacant lot at the end of Otis Avenue. The current water line on Otis Avenue does not extend to the end where the property is located. He is requesting that a water line be brought to the curb of the property. The other request is that he simply ties onto the end of the line and bring it to the property line. Peter asked Norm what his thoughts were in regards to him tapping off of a 2" line. Norm stated concern that he is not sure if a 2" line would supply enough water for 4 homes, he suggested having an engineer look at it. Peter then asked what Mr. Kupperstien was asking for the land and he speculated $500K. Peter then asked what the cost would be to extend the main. He is estimating $15,000 to extend the main. The Commission asked Mr. Kepperstein to give them some time to review and they will get back to them. Later in the meeting the board agreed that they would not extend the line at their cost. If Mr. Kupperstein wanted it would be up to him to pay for the cost to do so. Peter stated that he would put together a letter and forward to Brenda Douglas for mailing. Patricia Gillis 492 Jerusalem Road—Mrs. Gillis came to the meeting looking for abatement due to the fact that we have used that property for the past 17 years as a state sampling site. The Commission did the calculation based on 17 years, two to three times a month and agreed to abate a total of$125.00. Mrs. Gillis was pleased with the resolution of this. Norm also reported that Mrs. Gillis has been taken off of the testing list with the state. A vote was made by Lee to approve the April 10, 2012 meeting notes, this was seconded by Peter. All were in favor. Abatements The following abatements were reviewed and signed off by the Water Commission: Gillis—492 Jerusalem Road—Abatement approved for $125.00 Winthrop Minto—42 Nichols Road—Abatement approved for $3,405.00 Patrick Waters—6 Woodland Dive—Abatement approved for $374.60 Steve & Cathy Matthews—24 Stevens Lane—Abatement approved for $7,451.31 Carston Haber—49 Oak Street—Abatement approved for$90.82 John& Mary Kennedy— 131 Nichols #7—Abatement approved for $970.49 Chairman Chris Seebeck made a motion to vote to approve all abatements as submitted, this was seconded by Peter, all in favor. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org The Commission approved the May 11, 2012 and June 5, 2012 warrants, attached are copies of the cover pages. Brenda Douglas submitted a request from Donna Grafton of 26 Hammond Avenue for "Deferral of Water Use Charges". All three Commissioners signed off on and Brenda will get the information to Mary Quill at the Assessors Office. The calculation was $261.28 in usage and $58.57 in interest giving a total of$319.85. Ellms Meadow—Norm reported that the state inspected and found nothing remiss. The State reported that the operations records look fine. All 5 well stations were sampled. Wells 4 & 5 are coming back positive for total coliform. Chris wondered if the issue was that the well could have been low. Chris was wondering if now since there has been a lot of rain would it change the results. Peter asked why now we are getting a coliform hit. There could be a problem that the wells are too shallow and getting too much ground water coming down into the well and being drawn into the wellfield. Norm stated we might be able to isolate the last 2 wells. The wells are now off-line and will remain offline. Norm also noted that the neighbors are dumping yard waste in our ZONE 1 wellfield and suggested a fence might become necessary. Transition Planning—Peter reported that Woodard and Curran have been to plant several times to go over the plant and outside sites. They brought in their SCADA guru. One of the first suggestions that they are making is to make all remote sites wireless. They are giving an estimate of$50,000 to get the SCADA updated. Peter asked that Chris going forward manage this on behalf of the board. Chris agreed. Aaron River Reservoir - Lee reported that she discussed the slide gate repair report with Tim Baxter of Diving Services and she felt that our best option was going with the recommended plan of repairing the current gate with a newer technology and placing an upstream closure to alleviate the head pressure on the current gate. This would bring us up to current state compliance. Peter then asked that Lee be in charge of all work regarding the dam. Currently the drain valve repair, emergency action plan update required which she will work with Glenn Pratt on. Lastly a damn inspection which is due every 2 years and the last one was done in December of 2009. This one was passed off on the board by Mike Milanoski town manager but the board was advised that this was the towns issue so it was sent back to the BOS. Lee agreed to oversee the dam work. Raingarden Project—Peter asked if Norm had received any quotes for the initial cleanup of the rain gardens. Norm reported that the only contractor to get back to us was Joseph Sestito. His bid came in at$5,480.00. Norm also reported that the gentlemen who lives at 3 Bayberry Lane have been maintain the garden in front of his property since it was put in. Recently he suffered a heart attack and cannot maintain anymore. He would like the town to come out and clean up right away. Peter stated that he would be handling the project directly. Avalon—Peter stated that the paperwork to sign off on for Avalon should be ready on Friday June 8, 2012. Peter requested that Lee or Chris meet up with him at the Clerk's Office on Friday morning. Lee stated she would not be available for the next several days to meet Peter to sign. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Both Peter and Chris discussed possibly reducing the water rates and letting people know about it at town meeting. Lee did not agree with this since it looks like there is a shortfall this year and monies are needed for plant and distribution maintenance and possible retrofits with new regulations. Also Lee feels that reducing the CRC even a minor amount would have a greater psychological impact on the rate payers. Jody Butman questioned how they could do that. Jody stated it's not the rates that are bad it's the Capital Recovery charge. The majority of Commissioners agreed that the charge was high but that it must stay in place for the next several years. Peter mentioned that next year the revenue should be much higher with the AT&T and Verizon monthly payments for the cell towers, also with the increase in service connections for Cedarmere and Avalon. Peter suggested that they put together a shop manual for the next commission. This way they would be able to refer to the different projects and have some background. Peter asked if Chris would put together some sort of template to which he agreed. Jody Butman then had questions as to the new contractor. Peter stated that Woodward and Curran would be the next contractor to run the facility. She wanted to know what the final bid was. Peter stated the bid was $790,000 and the high bid came in from Whitewater which was $1.8 million. Just before adjourning the meeting Lee wanted to thank Norm for his years of service and dedication to the plant operation. Motion made to adjourn meeting by Peter seconded by Chris, all in favor meeting adjourned at 7:40pm. Respectfully Submitted, Brenda Douglas Recording Secretary Approved By(:] `�-- Leonora Jenki , Clerk Date Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Cohasset Water P A R T M E N T Commissioners y 4 �� = y° ' � S�'�rr�the Carrt�rr�ail.�Since 1950 Christopher D. Seebeck CHASSET v Peter DeCaprio T� T° l wN "' Glenn A. Pratt BOARD OF WATER COMMISSIONER►i Monday March 26, 2012 @ 7:OOpm Cohasset Middle-High School Auditorium 143 Pond Street AGENDA The following topic is what the chairman expects to be discussed. 7:00 —9:00: RFP Forum 339 King Street, Cohasset, Massachusetts 02025 Tel: (781)383-0057 • Fax: (781)383-2906 • www.cohassetwater.or Aasset Water n �' `` � D E P A R T M E N T Commissioners Peter DeCaprio cor+AssET tote ��Since 1950 Christopher D. Seebeck Leonora C. Jenkins BOARD OF WATER COMMISSIONERS AGENDA DATE: WEDNESDAY, MARCH 28, 2012 TIME: 10:00 AM PLACE: WATER TREATMENT PLANT 339 KING STREET The following topic is what the chairman expects to be discussed. 10:00 RFP Pre-Bid Meeting— 1 Year Contract 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org \�\�4 AD 4r�v.l"tir� C�ti Cohasset Water P D E P A R T M E N T ;: c•� Commissioners )-�OHASSET the CwxwiW Since 1950 Peter DeCaprio Christopher D. Seebeck Leonora C. Jenkins SIGN IN SHEET RFP CONTRACT OPERATION 1 YEAR NAME COMPANY/ADDRESS 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org r; Cohnsset Water 0. r _; a D E P A R T M E N T Commissioners 1950 Cww Peter DeCaprio ` � v S,�the niY Since �OGOHASSET SSCT p Christopher D. Seebeck w � Leonora C. Jenkins BOARD OF WATER COMMISSIONERS AGENDA DATE: Tuesday, April 10, 2012 TIME: 7:00 p.m. PLACE: Water Treatment Plant, 339 King Street Note: The Board reasonably anticipates the following matters will be discussed at this meeting: 7:00 —7:20 Public Comments/Abatements 7:20—8:00 American Water Reports 8:00—8:15 Contract Update 8:15 —9:00 Outstanding Business 9:00— 10:00 Other Matters 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org SIGN IN SHEET APRIL 10, 2012 NAME ADDRESS C�� i. ry� � ,� � � \Ana �>'{. -17 Coh"Set Water D E P A R T M E N T Commissioners ). T the G wmu&'I �Since A50 Peter DeCaprio COY1A55E a Christopher D. Seebeck Leonora C.Jenkins Minutes of the Cohasset Board of Water Commissioners April 10, 2012 Members Present: Peter DeCaprio, Chairman Christopher Seebeck, Vice-Chairman Leonora Jenkins, Clerk Recording Secretary: Brenda Douglas Guests Present: Norman Lavigne of American Water, Jody Butman, Paul Cleary & Steve Cleary Motion made by Peter seconded by Lee to call the meeting called to order at 7:01 pm Public Comments/Abatements/Meeting Notes Peter made a motion to approve the March 8, 2012 meeting notes this was seconded and signed off on by Lee, all in favor. Peter stated that he was moving the agenda around to accommodate Lee since she was feeling ill this evening. Lee asked the Commission if they would like to have another article put in the paper regarding the shut off notices. Both Peter and Chris agreed that it would be a good idea to do that. Lee will contact the Mariner. Peter then reported that $189,000 has been collected for 2011 receivables. Peter stated that it looks like all 2011 monies have been collected. Peter then asked how many shut off letters had gone out. Lee reported 17 letters went out today. Lee then stated that another set will go out on Friday. James Lane Project— Lee stated that there is an old map on the website showing James Lane being in Zone 2. Lee feels that the map is old and that the property is in Zone 1. Lee brought to the attention of the Commission that they are within 100 feet of the buffer zone. Norm reported that there is no buffer zone, you are in Zone 1 or Zone 2. Lee stated that she feels that they are too close to the wellfields for blasting. Lee stated that an engineer needs to look at this on behalf of the board. Lee wants to know what the DEP regulations 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org exactly are. Lee stated that the two condos are within 100 ft of the wetlands. Norm stated that he would contact DEP from the wellhead person. Amory Consultants in Duxbury Peter will contact. Avalon - Coler& Colentonio did a study on the reduced easement. They stated we are not impacted. Peter has a final report from them. This would reduce the easement from 30-24. Peter made a motion to approve the easement Chris seconded it. Lee abstained from the motion due to her concern that the reduced would impact the town negatively. Peter will distribute once the paperwork if finalized for signatures. Lee wanted to point out the changes which came into effect from the amendment to Avalon contract. Access to the water booster station was taken out of the agreement. Norm stated that if there is no access to the master meter that it would be difficult t to true up usage per quarter. Norm stated that currently American has access and is reading the master meter on a monthly basis. He will use the information to check on trends. He should be able to check on the quarterly readings as well. The main concern is that the 1" meters would be maxed out and not gives accurate usage. Peter stated that if it becomes and issue then it will be addressed at that time. We bought 400 acres by brass kettle brook, $60K was spent. When Glenn requested the monies from CPC and the town was on a spending freeze. Peter stated that per Mary Gallagher, Finance director we are $581,000 ahead of revenue projections. Pet Peter Glenn Pratt requested that we pick up the cost of the survey. The Commission agreed to do so. (Not sure what the survey is for) Peter then stated that interim Town Manager Mike Milinoski stated he wants a clean start to 2013. Peter stated that the argument of the hydrants probably would not go far. He suggested that the town pay all back water charges which would be $175 plus the cost of Meeting House Pond. Norman Lavigne of American Water then requested action on the following items: 1 — Aaron Reservoir Sluce Gate—Norm reported that the sluce gate was inspected last fall and adjusted to minimize leakage. The leakage remains in excess of AWWA standards. The leakage will only get worse over time and ultimately make repair or replacement more costly. Norm recommended acceptance of the bid to have the sluce gate removed and shop evaluated. The proposal was for$7235.00. The commission agreed for Norm to proceed. 2— Cedarmere Development—The developer has proposed a bridge over a wetland with an insulated water line in the bridge. The proposed to heat trace the line. Nine homes are proposed beyond this bridge. This was done previously down on Whitehead a few years ago and have not experienced any problems with freezing. The Commission agreed as long as the department makes sure that it is heat traced. 3 —GIS Computer Monitor—Norm reported that the original monitor is being used for the SCADA system. Norm recommended getting a new monitor and is looking into quotes for replacement. Once he receives a quote he will e-mail the Commission for their approval. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org 4- Cohasset Food Pantry—The department received a request from Patricia Hague on behalf of the Cohasset Food Pantry. They are requesting the Water Commission waive the water usage fee this summer for their garden to be situated on the property at 81 Pleasant Street, owned by Martin and Jane Corry. Norm proposed that we add a meter to the outside spigot then deduct this usage from the water/sewer bill. The Commission agreed that this would be fine. 5- Milfoil Proposal—A proposal from Lycott Environmental has been received to conduct a 1-day spring survey of Aaron River Reservoir's littoral zone for a fee of $1,350. The Commission told Norm to proceed with this. 6- Security Cameras—Norm reported that the surveillance cameras are not working. Chris Volpe who originally installed the system, went bankrupt, and now is back in business under a new name. He submitted a quote of$300.00, which is for 2 hours of labor, to get the system up and running again. Mr. Volpe did state that the software needs to be updated. Peter stated that it would be ok to spend the $300 but don't go crazy. 7- Grounds Maintenance—Norm presented the board with an extensive proposal for grounds maintenance. The bid was for Ellms Meadow, Whitney Crossing, Bear Hill, and Scituate Hill. This would be for three site visits for each. The total cost being $15,350.00. Norm stated that the only contractor to respond with a quote was Sestito Landscaping. Peter wants the bid shorted up it should not go past June 30th. He would also like Raingarden rehab and work to be included with this. Peter stated he will make a few phone calls to other landscapers. Norm then stated that the are at the corner of 3A and pond needs to be cleaned out. Peter suggested that Norm contact Mark Bartlett. Norm reported that the current fluoride pump at the Ellms Meadow station allows for a maximum flow of 75 gpm from the station. Currently we are running at maximum capacity. The well station is permitted for a flow of 120 gpm. Norm recommended a new fluoride pump capable of meeting the 120 gpm. The Commission agreed to have the fluoride pump upgraded so that they can maximize the withdrawals at Ellms Meadow. The Commission agreed to purchase the pump. Lastly the DCR is requesting an update of the EAR Nothing has been submitted in four years. They are requesting a response within 6 months, September 30, 2012. Norm stated that he will coordinate with the town of Cohasset Emergency Management, Glenn Pratt,to prepare the submittal. Norm then stated that he received a call from Glenn requesting the Water Commission contact Weston& Sampson to develop a"dry weather" inundation map on behalf of the Emergency Management Agency for the Town of Cohasset. The Commission agreed to move forward on this. The commission then asked if Norm was prepared for the 100 third graders coming in tomorrow. Norm is conduction a tour for the third graders so that they may learn more about their drinking water Contract Update at least one bidder on the one year per Peter. The commission then approved the April 10, 2012 warrant. Jody Butman had questions regarding the concession. She also wanted to know when the other bids would be available to the town. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Motion was made by Chris to adjourn the meeting at 8:30 all in favor. Motion made to convene meeting by Peter seconded by Chris. Meeting convened at 8:30 pm. 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Z ® U) V' I- CD,V' co,0 I- co co I l- (O Co m 0 co In 0 r :m Co V -I—CD CO I'ITCD 0'00 (A I[n I I�I M V"V' (D I- V 'M L V O,O O O O CM'r T,V• NI O Ln�0i0 M I N r CO Ir r r M!MI-1 — CO r r r N rl � 1 Cohasset, MA Water Commission Meeting Operations Report AWE , Norman Lavigne—Project Manager For Meeting on April 10, 2012 I. Action Items: 1. Aaron Reservoir Sluce Gate—The sluce gate was inspected last fall and adjusted to minimize leakage. The leakage remains in excess of AWWA standards. The leakage will only get worse over time and ultimately make repair/replacement more costly. I recommend acceptance of the bid for$to have the sluce gate removed and shop evaluated. Proposal is for$7,235. 2. Cedamere Development-A meeting was held on Monday,April 2, 2012 in our conference room. The developer has proposed a bridge over a wetland with an insulated water line in the bridge. They propose to heat trace the line. Nine homes are proposed beyond this bridge. I have concerns if there will be adequate flow to keep pipe from freezing in winter. I'm told this is similar to what was done at the end of Whitehead Rd. a few years ago and we haven't experienced any problems to date. Is this acceptable to the Water Commissioners? 3. GIS Computer Monitor—The original Dell monitor for the GIS system is being used for the SCADA system. I recommend a new monitor so we can utilize and update the GIS system to full functionality. I should have a quote for a new monitor in time for the meeting. 4. Cohasset Food Pantry-A request was received from Patricia Hague on behalf of the Cohasset Food Pantry. They are requesting the Water Commission waive the water usage fee this summer for their garden to be situated on private property at 81 Pleasant Street,owned by Martin and Jane Corry. I propose we simply add a meter to the outside spigot used for watering the garden,then deducting this usage from the water and sewer bill. They also requested if we had rain barrels to distribute. I have offered them empty Phosphate barrels for free(we typically bring to the dump). 5. Milfoil Proposal—A proposal from Lycott Environmental has been received to conduct a 1-day spring survey of Aaron River Reservoir's littoral zone for a fee of$1,350. I recommend approval of this proposal. 6. Security Cameras—The surveillance system that was put online several years ago has become unresponsive. Chris Volpe,who originally installed the system,went bankrupt, and now is back in business under a new name,has submitted a proposal to get the system up and running again. Quote is for$300 for two hrs of labor to try and get it running again. I insisted Mr.Volpe include in the written quote a guarantee that"If the system can not be cleaned up and made mostly operational within the quoted two hours,then there will be no charge for any services=dered." The proposal includes this statement, so I recommend we give him another try. 7. Grounds Maintenance—The grounds at Ellms Meadow, Whitney Crossing,Bear Hill Tank,and Scituate Hill Tank are in need of significant maintenance. No maintenance has been completed in nearly two years. Saplings are sprouting along foundations,trees and bushes growing in the parameter fencing, etc. We solicited bids to three local vendors and only received a response from Sestito Landscaping. We have requested three visits,April, July, and November. The bid is for a total of$15,350. I recommend proceeding with this work. Summary of recommended expenditures: Item Cost Budget Current FY12 Unexpended as of 4/9//12 Reservoir Sluce Gate $7,235 Maintenance $34, 137 spent through 4/9/12 GIS Computer Monitor $ ? ? Milfoil $1,350 Milfoil# 5464 $6,200 Security Cameras $300 Maintenance $34,137 Grounds Maintenance $15,350 Maintenance $34,137 Total: $24,235 II. Key Review Items: A. Operations 1.Distribution System Maintenance Completed - (since our last meeting on 03/8/2012) 03/12/2012—Billy operated the leaking valve at Souier St at the Mobil Gas Station and was able to stop the leak. 04/03/2012—Meetinghouse Pond water service turned on. Other Work Pending sue: -Our yard hydrant in Water Plant driveway will be fixed in the next few days,probably week of 4/12/12. -Biannual valve turning program continues. -Spring flushing to begin following meter reading. -Town Landing service damage- insurance reimbursement 2.Drought Management Phase—The South Shore Basin is officially in a moderate drought according to MA DEP. Our Drought Status remains at ADVISORY. I will publish a press release monthly in the Cohasset Mariner until the Drought Status returns to Normal. 3.Milfoil Program—Order of Conditions for Scituate are recorded. Hingham and Cohasset to be recorded this week. Letter to Conservation Commission submitted on 3/30/12 to amend Aaron River Reservoir,Notice of Intent to include Lily Pond V. milfoil work. Proposal from Lycott Environmental was received April 5,2012 for the spring milfoil survey. 4. Sludge Processing/Disposal- Geo-tube sludge removal is complete. Two years worth of concentrated sludge was ( removed. Awaiting new Geo-tube delivery. Processing expected around in late April-early May. ).Eastern Massachusetts Chemical Cooperative—I've applied to participate in the cooperative. Participation is voluntary. Our chemical usage totals for 2011,delivery conditions,and enrolment forms were sent out a few weeks ago. Bids are due in late April. 6.DEP/DCR Fishway Monitoring—The 1st QTR Monitoring Report will be submitted to DEP/DCR in the next few days. Minimum flows are being maintained. Norfolk Ram sites were inspected last week and data downloaded. Fish inspections have started for the spring season at both Bound Brook Control Structure and Aaron River Reservoir Dam fishways. Inspections will continue through June. 7.Ellms Meadow Well Station—The.new pump del.ivers.greater.than_the maximum permitted flow:--We are throttling-the gate valve to remain within permit limits and the capability of our existing chemical feed pumps. The station is now running continuously at 70 gpm as we did last season. 8.Drought Status—Drought status remains at ADVISORY. I intend to place another public service notice in the Mariner monthly until the status returns to NORMAL. 9.Fluoride Pump,Ellms Meadow Well Station—The current fluoride pump allows for a maximum flow of 75 gpm from the station. We are currently running at maximum capacity. The well station is permitted for a flow of 120 gpm. I recommend a new Fluoride pump capable of meeting the 120 gpm permitted maximum. 10.Water Supply Briefing and Breakfast —(Invitation Extended)Wednesday,April 25, 2011 from 8:30am— 10am at the Weymouth Water Department,Great Pond Water Treatment Plant(239 Pond Street, Weymouth, MA). The Massachusetts CVater Works Association(MWWA)will provide an update to water suppliers on two of the larger State of Massachusetts initiatives: 1. Sustainable Water Management Initiative which will amend the Water Management Act regulations by the end of the year. This may have major implications on current and future water use and utility revenues. 2. Water Infrastructure Financing—A legislative commission has made recommendations for infrastructure funding. Potential legislative actions will be discussed. I will be attending. Please let me know by Thursday,April 12"'if you plan to attend and I will make the reservations. 11. Avalon Bay Update—The final three meters are to be installed this week. All water lines have been installed and approved. AVB contractors have damaged the hydrant at the Scituate Hill tank and will be billed for repair because damage was caused by repeated use of the hydrant valve stem instead of the hydrant meter valve. Construction will be winding down soon and there remain the following issues: Easement, amendments to settlement, final as built plans,GIS data? 12. Grounds Maintenance- Drew has solicited quotes for grounds maintenance at all stations(plant,Ellms Meadow, Whitney Crossing,Bear Hill, Scituate Hill,Aaron Reservoir Dam,and Bound Brook Control Structure). Quotes were sent to three vendors and Sestito Landscaping is the only respondent to date. Whitney Crossing-$3,180; Ellms Meadow- $3,280 ; Bear Hill Tank-$3,540 ; Scituate Hill Tank-$5,350 (Total: $15,350) 13. GIS Update—I am awaiting a proposal to update our GIS system. The most current data in the system is from 2006. Jason Federico, formerly with Environmental Partners and now with Polaris Co. did lots of the original development of our GIS. He is developing a proposal to update the information and provide additional training. C ,4. Intake Buildine Sluce Gate Repair- The sluce gate to Intake#2 has broken in the closed position. All plant flow is currently through Intake#1. The manufacturer representative inspected the valve and is working with Drew to repair the valve ASAP. Currently there is no impact on operations as plant flows remain low. 15. Aaron River Dam—Emereency Action Plan (EAP)—The Department of Conservation And Recreation (DCR) is requesting an update of the EAP. None has been submitted in four years. They are requesting a response within 6 months (September 30,2012). We will coordinate with the Town of Cohasset Emergency Management(Glenn)to prepare the submittal. i received a call from Glen requesting the Water Commission contact Weston & Sampson to develop a"dry- weather" inundation map on behalf of the Emergency Management Agency for the Town of Cohasset. 16. Annual Stattical Report(ASR)—Submitted March 22"`i. Total Production: 257.865 MG , Service Connections- is 2512 : Irrigation meters- 117 :Confidently Estimated Municipal Use- 15.594 MG . Unaccounted for Water—33.5 MG 04.7%) ; Residential Gallons per Capita Day—63 gal/person/day. B. Financial 1. Budget Status -The fiscal year is 77%complete and the budget is about 71% expended. See the updated FY2012 P&L spreadsheet. (excludes most of sludge disposal costs) 2. Overtime - 174.5 hrs for the Fiscal Year. 3. Maintenance Cap- Maintenance Cap (20K) was reached in December 2011. Maintenance for March totaled: $139.88 Maintenance for April To date: $1,392.36 Total Maintenance for FY stands at$34,137.49 4. Billing—Meter reading for the 4"' quarter started a few weeks ago and is nearly complete. C. Engineering 1. Planning Board Reviews a. 2 Pleasant St./8 James Lane Proposal—Public hearing is closed. Con-Com and stormwater review ongoing. Engineering review of Zone 1 Wellhead Protection area is encouraged. b. Rt. 3A Car Wash —Public hearings continue. c. Cedarmere— Planning Board public hearing continues on April 1 lth. Meeting was held with developer on Monday, April 2nd in our conference room. Lee attended. Meeting Summary: -Acceptable isolation valve locations were determined. - One of the dead ends was eliminated.by creating-a.l.00p... #. - The contractor will need to keep the existing 8"main live until the existing service connections (3, possibly 4) can be transferred. . -Existing services will not be charged the $8,810 connection fee. -All services will be 1" copper with Buffalo type box. - The developer will install new 8"pipe throughout the development. - Developer will not be required to replace the water infrastructure beyond their property line and will tie into the existing 8"water line at the property line. - Water pipe insulation question for bridge for engineering review? C A Treatment 1.Lily Pond vegetation is already causing a problem at the Intake Structure.The vegetation very rapidly covers the intake screens. We have increased our maintenance schedule for cleaning screens. The screens have to be manually cleaned with the pressure washer as the vegetation becomes entwined in the screen slots. The blocked screens cause a low level in the suction well for the Raw Water Pumps. This has an adverse effect on pump operation.Daily cleaning of the screens with compressed air has minimized this problem. E. Customer Service -- 1.Bulk Water Sales/Linden Ponds— Payments are up to date. March use was 2.652 MG Revenue was $16,949.16 True-up is+/- 1,000 gallons and adjusted daily.1. Bulk Water Sales/Linden Linden Ponds has requested our daily meter reading for their campus 2. Third Grade Tour- About 100 students from the Cohasset Third Grade class will be visiting the Water Department Wednesday morning to learn more about their drinking water. F. Other Utilities 65-450-5211 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $5,863.67 by approved and you are requested to place them on a warrant for payment. DATE: April 10, 2012 Name of Creditor Account PO # Amount Extended 65-450-5211 Direct Energy 1484 $401.58 $88.13 $120.56 $610.27 National Grid - Gas 1440 $280.23 $104.29 $81.80 $466.32 National Grid -Electric 1441 $4,244.18 $111.91 $31.32 $30.65 $229.85 $14.81 $25:61 $19.99 $13.28 $56.89 $8.59 $4,787.08 IZ Total % $5,863.67 l `�.� G Cmin ne� Chemical 65-450-5547 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $3,883.60 are hereby approved and you are requested to place them on a warrant for payment. DATE: April 10, 2012 Name of Creditor Account PO # Amount Extended 65-450-5547 Prestine Water Solutions 0131 $1,843.60 Univar USA Inc 1031 $2,040.00 Total f $3,883.60 �, Commission s General Operating Expenses 65-450-5400 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $3,315.90 are hereby approved and you are requested,to place them on a warrant for payment. DATE: April 10, 2010 Name of Creditor Account PO# Amount Extended 65-450-5400 Eco Systems Pest Management 0488 S86.00 C.T. Doble 0490 S1,230.00 C 0129 $999.95 Bonsai Loai'(� 0129 $999.95 $1,999.90 Total S3,315.90 2/- Commissioners 1 Contracted Services 65-450-5318 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department; amounting in the aggregate to $97,473.16 are hereby approved and you'are requested to place them on a warrant for payment. DATE: April 10, 2012 Name of Creditor Account PO# Amount Extended 65-450-5318 American Water Services 0495 $97,473.16 Total $97,473.16 Commissioners C System Maintenance 65-450-5250 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $5,150.52 are hereby approved.and.3"=,are requested to place them on.a warrant for payment. DATE: Aril 10, 2012 Name of Creditor Account PO# Amount Extended 65-450-5250 Neptune 0492 $4,817.46 Likarr Maintenance Systems 0459 $288.50 Ti Sales 0134 $44.56 Total / S5,150.52 •�, '\ oir}inys�sioners _ Engineering/Legal 65-450-5300 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $10,813.10 are hereby approved and you are requested to place them on a warrant for payment. DATE: April 10, 2012 Name of Creditor Account PO# Amount Extended 65-450-5300 Blatman,Bobrowski& Mead 0491 S 1,200.00 LLC Deutsch Williams Brooks 0207 $111.00 $541.28 $582.97 0208 $3,942.34 0486 $203.95 $188.86 $1,702.87 $115.76 0487 $74.00 $37.00 $222.00 $7,814.53 Norfolk Ram 0473 $1,798.57 Total - `� ' $1.0,813.10 C COI11I111SS10I er Sludge Removal 65-450-5294 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $7,095.00 are hereby approved and you are requested to place them on a warrant for payment. DATE: Aril 10, 2012 Name of Creditor Account PO# Amount Extended 65-450-5294 Iaria Bros. Inc 0493 $7,095.00 /-7 Total $7,095,00 fG Commissioners System Maintenance 65-450-5250 Town of Cohasset SCHEDULE OF BILLS PAYABLE Cohnsset Water -} D E P A R T M E N T Commissioners Sff the Comm#W Since 1950 Christopher D. Seebeck OHA55E7 Peter DeCaprio r Glenn A. Pratt BOARD OF WATER COMMISSIONERS Date: Wednesday April 11, 2012 Time: 7:00pm Place: Cohasset Middle-High School Library, 143 Pond Street Note: The board reasonably anticipates the following matters will be discussed. 7:00 Cable TV broadcast to discuss general Water Department business. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781)383-0057 • Fax: (781)383-2906 • www.cohassetwater.or �Q/X.F�.1;..ti } w Cohuset Water P A R T M E N T Commissioners the Crnr�r t&Y Since 1950 Peter DeCaprio °"^s s1z Christopher D. Seebeck =-= Leonora C. Jenkins BOARD OF WATER COMMISSIONERS Date: May 17,2012 Time: 5:00 pm Place: Town Hall, Selectmen's Office The Board reasonably anticipates the following matters will be discussed. Review of RFP credentials/technical specs 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org n i.�. Cohnsset Watera _= ° D E P A R T M E N T Commissioners cornsscT�.. the Con�nu W Since 1950 Peter DeCaprio 'a Christopher D. Seebeck —' Leonora C. Jenkins BOARD OF WATER COMMISSIONERS Revised Date: May 17,2012 Time: 3:00 pm Place: Town Hall, Selectmen's Office The Board reasonably anticipates the following matters will be discussed. 3:00 Review of REP credentials/technical specs 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Cohnsset Water "�'--=l FT "�' `— D E P A R T M E N T Commissioners ^CGhiAS_SCT�%'' S the COMMiY Since 1950 Peter DeCaprio Christopher D. Seebeck --- Leonora C. Jenkins BOARD OF WATER COMMISSIONERS AGENDA Date: May 18, 2012 Time: 3:00 pm Place: 339 King Street, Water Treatment Facility The Board reasonably anticipates the following matters will be discussed. 3:00 Review of RFP qualifications 339 King Street. Cohasset. .N4assachusetts 02025 Tel• (781) 383-0057 Fax: (781) 383-2.906 www.cohassetwatenorg Cohmset Water D E P A R T M E N T Commissioners � •���:�,�: 1950 �_ Peter DeCaprio COHASSrC � the Crnrr�rru W Since Christopher D. Seebeck Leonora C.Jenkins BOARD OF WATER COMMISSIONERS AGENDA DATE: Tuesday, June 5, 2012 TIME: 6:00 p.m. PLACE: Water Treatment Plant, 339 King Street Note: The Board reasonably anticipates the following matters will be discussed at this meeting: 6:00 Public Comments/Abatements/Meeting Note Approval Ellms Meadow Transition Planning Other Matters 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org �U,a Pq a, ��� C6*8$Set Water -11- �� = n,� D E P A R T M E N T Commissioners ° �y•:a,� ��,�`- Peter DeCaprio COIiA55C 5� the Gmm3'Since 1950 Christopher D. Seebeck Leonora C. Jenkins DRAFT Minutes of the Cohasset Board of Water Commissioners June 5, 2012 Members Present: Peter DeCaprio, Chairman Christopher Seebeck, Vice-Chairman Leonora Jenkins, Clerk Recording Secretary: Brenda Douglas Guests Present: Norman Lavigne of American Water, Mary Gallagher, Kris Kondrat, George Chamillard, Jody Butman, Tim O'Brien, Eric Kupperstein, Patti Gillis Motion made by Peter seconded by Lee to call the meeting called to order at 7:10 pm Peter announced that Chris would be a little late to attend the meeting. Mary Gallagher Finance Director for the Town of Cohasset attended the meeting. She came in to discuss the Commission's budget, see attached reports. She stated that the Commission only has $106,066.78 left to spend. There is however$47,000 which has been taken out of the legal fees line item which needs to be reclassified. This should have been taken out of capital account number 5999-098. The problem is that there is only approximately $43,000 left in this account so the remainder will have to come out of the commissions general expenditures for the year. Peter stated that he was told that there was a surplus of funds for this year and why that could not be used to pay these fiscal years bills. Mary explained that the amount allowed to spend is the amount of monies approved at town meeting. It looks like the Commission is going to have a short fall to the year. Mary stated that as long as there are retained earnings surplus then this will be used to pay outstanding bills, again it has to go to town meeting. Peter suggested that each year the board should have at least $200K in retained earnings. Mary agreed with this statement, but also stated that their budget line items should be increased in some cases such as extraordinary maintenance and legal which were hard hit this year. Mary also stated that before the retained earnings could be used but it will be necessary for the DOR to certify retained earnings. Cohasset Swim Center 89 Sohier Street—Christopher Kondrat and Timothy O'Brien, whom are on the Board of Directors, supplied the commission with a copy of a letter which they submitted. They are looking for some relief from the cost of the water bills. They are looking for ways to cut back and manage the current costs of the swim center. The water bill is currently 20% of their budget. The pool is reaching 40 years of age. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org There are some upcoming maintenance items which are very costly. One of the suggestions was that the board allows all water used to be at the lower rate. The Commission suggested that they tie into the existing well field which the Water Department gave to the little league field. Timothy stated that state regulations are that the water used must be potable. The Commission agreed to discuss this amongst themselves and get back to the directors in writing. Later in the meeting the Commission discussed that they could not offer a flat rate for all water used. What they did decide was that they would inform them to reduce the size of their meter which would reduce the quarterly charge from $542.00 to $187.00. This would save them in excess of$1,200.00 a year. In the meantime they should still check into the well. Peter stated he would put together a letter and forward to Brenda Douglas to send out. 31 Otis Avenue Eric Kupperstein—Mr. Kupperstein has a vacant lot at the end of Otis Avenue. The current water line on Otis Avenue does not extend to the end where the property is located. He is requesting that a water line be brought to the curb of the property. The other request is that he simply ties onto the end of the line and brings it to the property line. Peter asked Norm what his thoughts were in regards to him tapping off of a 2" line. Norm stated concern that he is not sure if a 2" line would supply enough water for 4 homes, he suggested having an engineer look at it. Peter then asked what Mr. Kupperstien was asking for the land and he speculated $500K. Peter then asked what the cost would be to extend the main. He is estimating $15,000 to extend the main. The Commission asked Mr. Kepperstein to give them some time to review and they will get back to them. Later in the meeting the board agreed that they would not extend the line at their cost. If Mr. Kupperstein wanted it would be up to him to pay for the cost to do so. Peter stated that he would put together a letter and forward to Brenda Douglas for mailing. Patricia Gillis 492 Jerusalem Road—Mrs. Gillis came to the meeting looking for abatement due to the fact that we have used that property for the past 17 years as a state sampling site. The Commission did the calculation based on 17 years, two to three times a month and agreed to abate a total of$125.00. Mrs. Gillis was pleased with the resolution of this. Norm also reported that Mrs. Gillis has been taken off of the testing list with the state. A vote was made by Lee to approve the April 10, 2012 meeting notes, this was seconded by Peter. All were in favor. Abatements The following abatements were reviewed and signed off by the Water Commission: Gillis—492 Jerusalem Road—Abatement approved for$125.00 Winthrop Minto—42 Nichols Road—Abatement approved for$3,405.00 Patrick Waters—6 Woodland Dive—Abatement approved for$374.60 Steve & Cathy Matthews—24 Stevens Lane—Abatement approved for$7,451.31 Carston Haber—49 Oak Street—Abatement approved for $90.82 John& Mary Kennedy— 131 Nichols#7—Abatement approved for $970.49 Chairman Chris Seebeck made a motion to vote to approve all abatements as submitted, this was seconded by Peter, all in favor. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org The Commission approved the May 11, 2012 and June 5, 2012 warrants, attached are copies of the cover pages. Brenda Douglas submitted a request from Donna Grafton of 26 Hammond Avenue for "Deferral of Water Use Charges". All three Commissioners signed off on and Brenda will get the information to Mary Quill at the Assessors Office. The calculation was $261.28 in usage and $58.57 in interest giving a total of$319.85. Ellms Meadow Norm reported that the state inspected and found nothing remiss. The State reported that the operations records look fine. All 5 well stations were sampled. Wells 4 & 5 are coming back positive for total coliform. Chris wondered if the issue was that the well could have been low. Chris was wondering if now since there has been a lot of rain would it change the results. Peter asked why now we are getting a coliform hit. There could be a problem that the wells are too shallow and getting too much ground water coming down into the well and being drawn into the wellfield. Norm stated we might be able to isolate the last 2 wells. The wells are now off-line and will remain offline. Transition Planning—Peter reported that Woodard and Curran have been to plant several times to go over the plant and outside sites. They brought in their SCADA guru. One of the first suggestions that they are making is to make all remote sites wireless. They are giving an estimate of$50,000 to get the SCADA updated. Peter asked that Chris going forward manage this on behalf of the board. Chris agreed. Peter then asked that Lee be in charge of all work regarding the dam. Currently the drain valve repair, emergency action plan update required which she will work with Glenn Pratt on. Lastly a damn inspection which is due every 2 years and the last one was done in December of 2009. This one was passed off on the board by Mike Milinoski town manager but the board was advised that this was the towns issue so it was sent back to the BOS. Lee agreed to oversee the dam work. Raingarden Project—Peter asked if Norm had received any quotes for the initial cleanup of the rain gardens. Norm reported that the only contractor to get back to us was Joseph Sestito. His bid came in at $5,480.00. Norm also reported that the gentlemen who lives at 3 Bayberry Lane have been maintain the garden in front of his property since it was put in. Recently he suffered a heart attack and cannot maintain anymore. He would like the town to come out and clean up right away. Peter stated that he would be handling the project directly. Avalon—Peter stated that the paperwork to sign off on for Avalon should be ready on Friday June 8, 2012. Peter requested that Lee or Chris meet up with him at the Clerk's Office on Friday morning. Lee stated she would meet up with Peter to sign off on. Both Peter and Chris discussed possibly reducing the water rates and letting people know about it at town meeting. Lee was a little hesitant to agree with this since it looks like there is a shortfall this year. Jody Butman questioned how they could do that. Jody stated it's not the rates that are bad it's the Capital Recovery charge. The Commission agreed that the charge was high but that it must stay in place for the next 7 years. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Peter mentioned that next year the revenue's should be much higher with the AT&T and Verizon monthly payments for the cell towers, also with the increase in service connections for Cedarmere and Avalon. Peter suggested that they put together a shop manual for the next commission. This way they would be able to refer to the different projects and have some background. Peter asked if Chris would put together some sort of template to which he agreed. Jody Butman then had questions as to the new contractor. Peter stated that Woodward and Curran would be the next contractor to run the facility. She wanted to know what the final bid was. Peter stated the bid was $790,000 and the high bid came in from Whitewater which was 1.8 million. Just before convening the meeting Lee wanted to thank Norm for his years of service. Motion made to convene meeting by Peter seconded by Chris, all in favor meeting convened at 7:40pm. Respectfully Submitted, Brenda Douglas Recording Secretary Approved By Leonora Jenkins, Clerk Date Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org SIGN IN SHEET June 5, 2012 NAME ADDRESS C�Fh�t <�/enl ✓�4T /D�9zx�`"'°aJ� 5,�—. Ce�A 5 z-T r V7 QA�l/�a aintenanee -5250 Town of Cohasset SCHEDULE OF BILLS 1 To the Accounting Office The following named bills of the Cohasset Neater Department, amounting in the aggregate to $1,042.56 are hereby approved and you are requested to place them on a warrant for payment. DATE: May 11,2012 Name of Creditor Account PO# Amount Extended 65-450-5250 Neptune 0604 $1,04256 Total $1,042.56 Commissioners Safe Drinking Water Assess. 65-450-5684 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $315.00 are hereby approved and you are requested to place them on a warrant for payment. DATE: May 11, 2012 C Name of Creditor Account PO# Amount Extended 65-450-5684 Norfolk Ram Group LLC 1027 5315.00 Total S31-5.00 Commissioner Sludge Removal 65-450-5294 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Coh et.Water Department, amounting-.in the aggregate to $102,614.44 are hereby approved and you are requested to place them on a warrant for payment. DATE: May 11,2012 Name of Creditor Account PO# Amount Extended 65-450-5294 Graham Waste Services 0499 $33,845.00 C Mineral Processing Services 1030 $20,920.00 Volvo Rents 0608 $5,887.50 0609 $498.00 0614 $7,000.00 $13,385.50 Town of Bourne Dept of ISWM 0500 $23,058.42 $11,405.52 $34,463.94 Total $102,614.44 Commissioners`, C General Liability Insurance 65-450-5740 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: . .. The following named bills of the Cohasset Water Department, amounting in the aggregate to $3,572.16 are hereby approved and you are requested to place them on a warrant for payment. DATE: May 11, 2012 Name of Creditor Account PO# Amount Extended 65-450-5740 American Water 0603 $1,903.74 0620 $1,668.58 Total $3,572.32 z . Commissioners' i CExtraordinary Maintenance 65-450-5275 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $5,412.82 are hereby approved and you are requested to place them on a warrant for payment. DATE: May 1*42012' Name of Creditor Account PO# Amount Extended 65-450-5275 Iaria 0611 $1,286.59 Joseph Calvi Jr. & Sons Inc 0618 $1,334.00 C Protection One Alarm Monitoring 0622 $2,792.23 Total $5,412.82 01111nissioners Utilities 65-450-5211 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $6,603.94 are hereby approved and you are requested to place them on a warrant for payment. DATE: May 11, 2012 Name of Creditor Account PO # Amount Extended 65-450-5211 National Grid Gas 1440 $36.52 1440 $206.24 1440 $73.39 $316.15 Direct Energy 1484 $237.79 1484 $23.28 1494 $64.85 $325.92 National Grid Electric 1441 $57.46 1441 $4210.27 1441 $9.59 1441 $219.82 1441 $29.31 1441 $12.99 1441 $19.5.8 1441 $1,368.14 1441 $22.18 1441 $13.54 $5,961.87 $6,603.94 Total Commissioners ( Chemical 65-450-5547 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $6,240.58 are hereby approved and you are requested to place them on a warrant for payment. DATE: May 11,2012 Name of Creditor Account PO 9 Amount Extended 65-450-5547 Borden & Remington Corp1797 $729.20 $1,307.05 $897.80 S2,933.05 Holland Company,Inc 1028 $2,782.53 Polydyne Inc 0621 $525.00 Total ' $6,240.58 \ \ Commissioners C General Operating Expenses 65-450-5400 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $5,526.58 are hereby approved and you are requested to place them on a warrant for payment. DATE: May 11, 2012 Name of Creditor Account PO# Amount Extended' 65-450-5400 Eco System 1029 $86.00 Town of Cohasset—Fuel 0606 $1,088.90 0605 $849.36 0607 $695.22 1799 $742.54 $3,376.02 C.T. Doble 0498 $960.00 Protection One 0612 $1,104.56 Total $5,526.58 Commissioriers M INI 65-450-5464 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $2,700.00 are hereby approved and you are requested to place them on a warrant for payment. DATE: May 11,2012 Name of Creditor Account PO# Amount Extended 65-450-5464 Lycott Environmental, Inc 0496 S2,700.00 Total $2,700.00 '1 r Commissioners C Contracted Services 65-450-5318 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The f(illowing named bills of the- Cohass&-�Wlter Department, amounting ire�-the aggregate to $95,724.77 are hereby approved and you are requested to place them on a warrant for payment. DATE: May 11, 2012 Name of Creditor Account PO# Amount Extended 65-450-5318 American Water 0619 $95,724.77 Total $95,724.77 Commissioners c Clerical 65-450-5319 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $436.82 are hereby approved and you are requested to place them on a warrant for payment: - - DATE: May 11,2012 Name of Creditor Account PO# Amount Extended 65-450-5319 Purchase Power 1024 S112.32 ( Zip Print Centers Inc 1800 S324.50 Total $436.82 Commissioners Engineerinb/Lebal 65-450-5300 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water 'Dej7Rtment, amounting'in 'the aggregate to $13,912.42 are hereby approved and you are requested to place them on a warrant for payment. DATE: May 11,2012 Name of Creditor Account PO# Amount Extended 65-450-5300 Norfolk Ram 1026 $10,000.00 C Deutsch Williams Brooks 1023 $796.92 $796.92 0617 $37.00 0617 $758.50 $1,592.42 Blatman,Bobrovi,ski & Mead, 1798 $2,320.00 LLC Total $13,912.42 ir7hd Commissi ers Utilities 65-450-5211 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $1,460.46 are hereby approved.and you are requested to place them on a warrant for payment. DATE: Tune 5, 2012 Name of Creditor Account PO # Amount Extended 65-450-5211 Direct Enery 1484 $86.47 $5.82 $28.27 $120.56 National Grid Gas 1440 $142.51 $26.35 $55.18 5224.04 National Grid Electric 1441 $116.45 50.27 $744.04 $13.10 $19.92 $109.34 $20.33 $29.28 $13.13 $1,115.86 $1,460.46 Total L-7 COmmisslon 1 / C Engineering/Legal 65-450-5300 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $4,824.92 are Hereby approved aif&you are requested to place them ors=a, warrant for payment. DATE: June 5, 2012 Name of Creditor Account PO# Amount Extended 65-450-5300 Norfolk Ram Group LLC 0629 $3,823.37 C Blatman, Bobrovaski, & Mead, 0633 $740.00 LLC Deutsch Williams Brooks 0632 $261.55 Total $4,824.92 li Commis o ers Clerical 65-450-5319 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $137.09 are hereby approved and you are requested to place them on a x warrant for payment. DATE: June 5, 2012 Name of Creditor Account PO# Amount Extended 65-450-5319 Purchase Power 0628 $137.09 Total / S 137.09 \ Commission rs Engineerina/Legal 65-450-5300 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the �Cohasset Water Department, amounting in the aggregate to $4,824.92 are hereby approved and you are requested to place them on a-- warrant for payment. DATE: June 5, 2012 Name of Creditor Account PO# Amount Extended 65-450-5300 f Norfolk Ram Grou LLC 0629 $3,823.37 Blatman,Bobrowski,& Mead, 0633 $740.00 LLC Deutsch Williams Brooks 0632 $261.55 $4,824.92 Total / Commis o ers System Maintenance 65-450-5250 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $4,585.32 are hereby approved and you are requested to place them on a warrant for payment. DATE: June 5, 2012 Name of Creditor Account PO# Amount Extended C 65-450-5250 0635 $2,675.34 Neptune Tech Group Inc 0624 $1,909.98 $4,585.32 $4,585.32 Total \ Commissioners C General Operating Expenses 6;-450-5400 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $164.00 are hereby approved.and you are requested to place theirs on a warrant for payment. DATE: June 5,2012 Name of Creditor Account PO# Amount Extended 65-450-5400 Eco Systems Pest Management 0625 $39.00 0626 $39.00 0634 $86.00 $164.00 ZZ Total S164.00 Commissione C Extraordinary Maintenance 65-450-5275 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $11,452.75 are hereby approved and you are requested to place them on a warrant for payment. DATE: June 5,2012 Name of Creditor Account PO# Amount Extended 65-450-5275 Diving Services Inc 0630 $8,735.00 Joseph Calvi Jr. & Sons Inc 0636 $1,214.00 Cohasset Police De t 0638 S180.00 Bartlett & Brillon,LLC 0637 $1,323.75 S 11,452.75 Total Commissior}�e s l(�/ I C, Chemical 65-450-5547 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $3,043.57 are hereby approved and you are requested to place them on a warrant for payment. DATE: June 5, 2012 Name of Creditor Account PO # Amount L�xtended 65-4-50-5-547 Jones Chemicals Inc 0631 $1,199.97 Prestine Water Solutions 0627 $1,843.60 Total, $3,043.57 Commis 'oners V Insurance Claim 22-217-5780 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $380.00 are hereby approved and you are requested to place them. on a warrant for payment. DATE: May 29,2012 Name of Creditor Account PO# Amount Extended 22-217-5780 Iaria Bros. Inc 0610 S380.00 c Total 77 $380.00 uperintende Commissioners II e e o e e e o 0 0 o e e o o e e e o e o e e o 0 0 0 -0 'IT h �o n o v .D �o h o r o 0 o 00 0 o In o 0 0 0 0 O O r O+ lD ql:� h w O w %D V O+ O%, O - w O O O O M O O O O a O O N O+ O\ In O �' �o r m O, m U" R O O O O N � O O O O O O r v'1 f4 n w w h h h V h L w J O\ �D Tr N ON 'It O Cl O N �O 00 00 O O w O O O O O W M w lD N O Cr O C� O O r O r r �O r O O h O O O O O p" cl CD 00 Oi h O N O -• O� wO C �D In O O O O � v'f M .0 r V r O �o O b r M In O O O O •� O rl oo ' v'I " 't O O Ir O •� N lO O (= O O p M o .4 O, oo 6" M o M rn = "t �o o; o; v <r M O v In MM '6O 1 fA 69 N tif-ell 9 60) r r —. N N 9 6m 65 69 64 to;y 1 \O 'I' _O ^ In O O 10 N In M O M O O oo O O O O O Vl M O h r M r M O M r r r O O O O O O '17 a ^ O+ o+ '.O N 01 M O It cr, O 00 V O R In M a. 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Z Z Z y w H A ¢ o Cl) W Fa' � C7 (� � C7 � W [�] W � E: a cl I o z o — .a d C}] a o — rn > a w cn 3 Z ti A u ,L aW F o 0 o c vi O x w o 0 0 ,1 a U w vi cn > a z 0 0 A o: E" H u Z H Vl H H d H F H p F d F H H a H a A F W H x o p a H w W d w C7 C4 Z W wri) [mil d d d a Z w W a o a � 3 F W a d W O - N .. In ..1 N N .L" _O _^ _N I"ai c0f' x N M G�1 N x z O W in rrI�^II N N N O O O E■ N M M W M 01 a+ V 7 Q+ N N N = 7 VI 7 7 O N N N 17 7 O 7 7 �T+ 7 G I 7 a h .�+• C O I O O O I In I O O I O O O I o I O O I O I O O I O iG O — y N N C1 N N N N N N N M N R M m m L kn V V' 7 7 7 N 7 N 7 7 N 7 7 7 N 7 N 7 7 M 7 M 7 a N 1p' V S 7 7 7 `S 7 7 T 7 N IA Ill VY In \0 o 10 Y1 10 10 10 10 10 uo In 1D 1D 10 10 10 10 10 10 10 10 1D 10 10 10 10 Acct. #61-450-5989-098 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $47,000.00 are hereby approved and you are requested to place them on a warrant for payment. DATE: August 29, 2011 .j�` —65� -Rev- �fi)6) S ; Name of Creditor Account PO # Amount Extended Jeffrey Tocchio, Drohan, - 1479 Tocchio & Morgan, P.C. $47,000.00 TOTAL $47,000.00 Cxz Superintendent OCommissioners g-10.hA-IW�T 1479 P U R C H A S E O R D E R INVOICE TO: TOWN OF COHASSET DATE 41 HIGHLAND AVENUE COHASSET, MA 02025 DEPARTMENT/A)r4/��/� TEL: FAX: APPROP/ACCOUNT i r� / �e c h a SHIP TO: (LocAnoN SHOWN BELOW) bra Toeehl+a �� S t (fIt-+ ry�1 SALES TAX EXEMPTION NO 046-001-119 PURCHASE ORDER NO.MUST APPEAR ON ALL INVOICES,PACKAGING SUPS AND INVOICES MUST BE IN TRIPLICATE AND SHOW WHETHER PARTIAL OR SHIPPING ORDERS. COMPLETE SHIPMENT IS REPRESENTED. SEPARATE INVOICES FOR EACH ORDER MUST BE SUBMITTED IMMEDIATELY ALL PRICES ARE F.O.B. DEPARTMENT UNLESS STATED OTHERWISE ON UPON DELIVERY TO TOWN OF COHASSET,41 HIGHLAND AVENUE PURCHASE ORDER. COHASSET. MA 02025. Check IF ABOVE MERCHANDISE HAS BEEN DELIVERED. PLEASE DO NOT DUPLICATEII TOTAL PRICE NOT TO EXCEED AMOUNT OF PURCHASE ORDER INCLUDING SHIPPING AND HANDLING. PLEASE CALL IF AMOUNT EXCEEDS. ACCOUNTING DEPARTMENT Date �) The records of the department Indicate that an unencumbered balance sufficient to cover this order Is present In the budget appropriation to be charged. _&/44 Department Head Town Manager-,y� 4= 1 By L/ i 1 SETTLEMENT AGREEMENT This AGREEMENT is made this day of August, 2011 by and between: (1)Robert D. Smith,James C. Smith, and Robert A.—Smith(collectively, the"Smiths"); and(2) the Town of Cohasset, a Massachusetts municipal corporation, with an address of 41 Highland Avenue, Cohasset, and ("The Town"). WHEREAS, the Smiths formerly jointly owned interests in that certain real property located in Cohasset, Massachusetts containing approximately two(2)acres, located northeasterly off Doane Street, known as Jacob Meadow, identified as Town Assessor Map 56, Parcel 015 and further described in that certain quitclaim deed to the Claimants recorded at the Norfolk County Registry of Deeds (the "Registry") in Book 8972, Page 726 (the"Parcel"); WHEREAS, the Town, acting by and through its Board of Water Commissioners, took by eminent domain all the Claimants' title and right to and in the Parcel pursuant to that certain Order of Taking dated January 27, 2007 and recorded at the Registry in Book 24559, Page 32 (the"Taking"); WHEREAS, in compensation for the Taking,the Town made a payment pro tanto for damages due and owing to the Smiths as a result of the Taking pursuant to G.L. C. 79 in the amount of$15,000,00; WHEREAS, the Smiths have filed litigation in Norfolk County Superior Court, seeking additional damages for the Taking, which litigation is entitled Smith v. Board of Water Commissioners of the Town of Cohasset NOCV2009-02149 (the"Litigation"); WHEREAS, the parties desire to resolve their differences and settle the Litigation; NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties agree as follows: 1. For and in consideration of the undertakings herein, the Town shall pay to the Smiths the sum of Forty Seven Thousand and 00/100 Dollars (the"Settlement Sum") delivered to their attorneys, Drohan Tocchio & Morgan, P.C., 175 Derby Street, Suite 30, Hingham, MA 02043. The Settlement Sum shall be in addition to the damages previously paid to the Smiths pursuant to the Taking. 2. For and in consideration of the undertakings of the Town,the sufficiency of which is hereby acknowledged, the Smiths will direct their counsel to enter into a Stipulation of Dismissal with Prejudice of the Lawsuit. 3. Release by the Smiths of the Town The Smiths, for themselves and their representatives, agents, successors, assigns, administrators, and/or receivers (the "Smith Releasors") do hereby remise,release and forever discharge the Town and its officials, employees, agents, servants, representatives, and attorneys and in particular, the Board of Water Commissioners of the Town, its commissioners, employees, 1 agents, servants, representatives, and attorneys (the"Town Releasees"), from all manner of actions, causes of action, claims, liens, demands, debts,expenses, costs, attorney's fees, claims for interest, obligations, liabilities, damages and suits whatsoever, whether known or unknown, fixed or contingent, liquidated or unliquidated, at law or in equity or pursuant to statute, that any of the Smith Releasors has had in the past, now have or may have in the future against any of the Town Releasees, based on or arising out of any matter, cause, act,or omission by the Town Releasees or occurring up to and including the effective date of this agreement, or based on or arising directly or indirectly out of, on account of, or related in any way to the claims brought in the Litigation or the facts alleged in the Litigation. Notwithstanding anything to the contrary herein, the release contained in this Paragraph 2 is not, and will not be construed to be, a release or waiver of any claim for breach of this Agreement. 4. Release by the Town of the Smiths The Town, and its officials, employees, agents, servants, representatives, and attorneys and in particular,the Board of Water Commissioners of the Town, its commissioners, employees, agents, servants, representatives, and attorneys do hereby remise, release and forever discharge the Smiths, and their representatives, agents, successors, assigns, administrators, and/or receivers, past and present(the"Smith Releasees") from all manner of actions, causes of action, claims, liens, demands, debts, expenses, costs, attorney's fees, claims for interest, obligations, liabilities,damages and suits whatsoever, whether known or unknown, fixed or contingent, liquidated or unliquidated, at law or in equity or pursuant to statute, that any of the Town Releasors has had in the past, now have or may have in the future against any of the Smith Releasees based on or arising out of any matter, cause, act, or omission by the Smith Releasees occurring up to and including the effective date of this agreement, or based on or arising directly or indirectly out of, on account of,or related in any way to the claims brought in the Litigation or the facts alleged in the Litigation. Notwithstanding anything to the contrary herein,the release contained in this Paragraph 3 is not, and will not be construed to be, a release or waiver of any claim for breach of this Agreement except, however, the foregoing shall not remise,release or discharge any obligations or liabilities the Smith Releasees may have to the Town, if any, arising from or related to any release or threat of release,as such terms are defined by G.L. c. 21E and/or the Massachusetts Contingency Plan, 310 CMR§ 40.0000 (collectively, "c. 21E/MCP") of any oil or hazardous material at the Premises, as those terms are defined by c. 21 E/MCP. 5. In further consideration of the undertakings of the Town,the Smiths shall execute and deliver to the Town a deed in the form attached hereto as Exhibit A. The Smiths also agree to execute such further documents required by the Town to establish and confirm the Town's title to the Parcel. 6. This Agreement shall be binding on the Smiths,their successors and assigns, as well as the Town and its various appointed and elected officials, employees, agents and representatives. The Parties acknowledge that they have had the opportunity to discuss the terms and conditions in this agreement with legal counsel and they enter into this Agreement as their free act and deed,not under any coercion or duress.. 2 7. This Settlement Agreement may be executed in multiple counterparts, each of which when executed and delivered to the other Party shall be an original. All counterparts shall constitute one and the same instrument and shall be enforceable against the Party executing the same. 8. This Agreement may be amended,modified or waived only by written, signed agreement of the parties unless explicitly provided otherwise in this Agreement. 9. This Agreement contains the final, complete and exclusive agreement among the parties hereto and all prior communications, whether written or oral, except as may be expressly incorporated herein, are void. 10. This Agreement is a Massachusetts contract and may be enforced, in equity, in a Massachusetts Court of competent jurisdiction. 11. Should any term hereof be found to be unenforceable, such finding shall not otherwise affect the enforceability of the remaining terms hereof. IN WITNESS WHEREOF, the parties hereto have signed their names and affixed their seals the day and year written below. n� EXECUTED under seal this day of August, 2011 Robert D. Smith, James C. Smith TOWN OF COHASSET and Robert A. Smith B ' and of Water ommB io '15aniel Affsa, Esq. as Adminie6ator of the Estate of Robert D. Smith q�06�- t9 Robert A Smith, as Power of Attorney for James C. Smith Robert A. Smith, Personally 3 QUITCLAIM DEED Two Acres Easterly off Doane Street, Cohasset, Massachusetts ROBERT D. SMITH and ROBERT A. SMITH of 15 Gilmore Street, ),Weymouth, Massachusetts and JAMES C. SMITH of (collectively, the "Grantors" in consideration of$62,000.00 paid, the receipt and sufficiency of which is hereby acknowledged, grant to the TOWN OF COHASSET, a municipal corporation and political subdivision of the Commonwealth of Massachusetts, having an address of 41 Highland Avenue, Cohasset, Massachusetts (the "Town"), acting by and through its Board of Water Commissioners, with quitclaim covenants, that certain land in Cohasset, Massachusetts, located off the easterly side of Doane Street and known as Jacob's Meadow, containing two acres, more or less, and bounded as follows: Northerly: by a stone wall and land of E. Harold Brown et ux.; Easterly: by land of the Cohasset Water Company; Southerly: by the center of the Beechwood River, so-called; and Westerly: by the land of E. Harold Brown et ux., and land of the heirs of Ellery C. Bates. Meaning and intending to convey to the Town the same premises conveyed to Grantor by the quitclaim deed dated June 27, 1991 and recorded at the Norfolk County Registry of Deeds (the "Registry") in Book 8972, Page 726. For additional title reference, see the deed recorded at the Registry in Book 4274, Page 667. This deed confirms the Town's acquisition of the premises acquired by the Town pursuant to the Order of Taking dated January 27, 2007 and recorded at the Registry in Book 24559, Page 32. Where the Town is a municipal corporation of the Commonwealth of Massachusetts, no documentary stamps are required pursuant to G.L. c. 64D, § 1. For the Town's authority to acquire this land, see St. 1886, c. 128, as amended, and the vote by the Town of Cohasset on Article 14 of the 2004 Town of Cohasset Annual Town Meeting. This deed may be executed in multiple counterparts. . t EXECUTED under seal this 3rd day ofgyu2011. anie fsa, Administrator t state of Robert D. Smith Robert A. Smith k p A&�qZ Robert A. Smith, Power of Attorney for James C. Smith Commonwealth of Massachusetts Norfolk County, ss. August On this 3rd day of Jxt 2011, before me, the undersigned notary public, personally appeared Daniel Affsa as Administrator for the Estate of Robert D. Smith, proved to me through satisfactory evidence of identification, which were ❑ photographic identification with signature issued by federal or state governmental agency, ❑ oath or affirmation of a credible witness, N personal knowledge of the undersigned, to be the person(s) whose names are signed on the preceding or attached document, and acknowledged to me that he signed it voluntarily for its stated purpose. �17 1�tary Public My commission expires: 4/2 7/1 2 Commonwealth of Massachusetts Norfolk County, ss. Auggust On this 3rd day of3du , 2011, before me, the undersigned notary public, personally appeared Robert A. Smith, proved to me through satisfactory evidence of identification, which were ❑ photographic identification with signature issued by federal or state governmental agency, ❑ oath or affirmation of a credible witness, [Z personal knowledge of the undersigned, to be the person(s) whose names are signed on the preceding or attached document, and acknowledged to me that he signed it voluntarily for its stated purpose. Notary Public My commission expires: 4/2 7/12 2 Commonwealth of Massachusetts Norfolk County, ss. On this 3rd day of August , 2011, before me, the undersigned notary public, personally appeared Robert A. Smith, with Power of Attorney for James C. Smith, proved to me through satisfactory evidence of identification, which were ❑ photographic identification with signature issued by federal or state governmental agency, ❑ oath or affirmation of a credible witness, N personal knowledge of the undersigned, to be the person(s) whose names are signed on the preceding or attached document, and acknowledged to me that he signed it voluntarily for its stated purpose. Notary Public —� My commission expires: Z 7 -1 Z 3 � F ACCEPTANCE BY THE TOWN OF COHASSET OF TWO ACRES EASTERLY OFF DOANE STREET The Town of Cohasset, a Massachusetts municipal corporation and political subdivision of the Commonwealth of Massachusetts, acting by and through its Board of Water Commissioners, hereby accepts from Robert D. Smith, Robert A. Smith and James C. Smith two acres of land located easterly off Doane Street pursuant to the foregoing quitclaim deed, St. 1886, c. 128, as amended, and the vote by the Town of Cohasset on Article 14 of the 2004 Town of Cohasset Annual Town Meeting. Executed as a sealed instrument as of this day of 11ZOOOLS , 2011. I Pete DeCaprio, Chairman Christopher Seebeck, Vice Chairman G,L-C�note C. Jenkins, Clerk Commonwealth of Massachusetts Norfolk County, ss. On this day of /�Ug�� f , 2011, before me, the un&e 6i n notary public, personally appeared Peter J, DeCaprio, k and i,enerC.C. Jenkins, Town of Cohasset Board of Wate p Commissioners, proved to me through satisfactory evidence of identification, which were Zphotographic identification with signature issued by federal or state governmental agency, ❑ oath or affn-mation of a credible witness, Q�ersonal knowledge of the undersigned, to be the person(s) whose names are signed on the preceding or attached document, and acknowledged tome that they si tWt�i� ta purpose as the Town of Cohasset Board of Water Commissioners. BRENDA LEE ANN MUG, NOTARY PUBLIC COMMONAALIH OF MAMCHUSE My Canton.Expbe June 22,2012 Not My commission expires: Return to: Robert D. Hillman, Esq. Deutsch Williams Brooks DeRensis & Holland, P.C. One Design Center Place, Suite 600 Boston, MA 02210 4 "Robert D. Hillman" To <BDou las@ amwater.�coy s �- �g/� Aist <RHiilman@dwboston.com> 9 d vV 3i' CO1i7 S 08/1 5/201 1 02:38 PM cc APPROVED FOR bcc PAYMENT Subject RE: FW: Smith Cohasset-Se ment C k r Brenda T0rVWV ACCOUNTANT � - - - --- -J This is Rob Hillman. Rod Hoffman and I are always confused for one another. The payee is Jeffrey Tocchio, Drohan, Tocchio & Morgan, P.C. , 175 Derby / G Street, Hingham, MA 02043. 1 L Rob � ` 1JCC1 ���1'�L� `�� '`�✓ -----Original Message----- From: BDouglas@amwater.com [mailto:BDouglas@amwater.com] Sent: Monday, August 15, 2011 2:33 PM To: Robert D. Hillman Subject: Re: FW: Smith v. Cohasset - Settlement Check Hi Rod, Just want to make sure I get this right. The check should be made payable to "Jeffrey Tocchio as attorney for Robert D. Smith, James C. Smith and Robert A. Smith". Do you have an address for this as well. I need to create a "PO" for this so that the check may be cut. Thanks, Brenda "Linda i/ 7 t _-.. Litchfield" . <lindal@townofcoh To G asset.org> "Brenda Douglas" � '� �.Q-- y� <bdouglas@amwater.com> 08/15/2011 01: 14 cc PM Subject — F�: , Smith v. Cohasset - Settlemen VOUCHER NQ,h k S w Hi please submit for payment and note to contact Rob Hillman for pick up Thanks Linda From: Robert D. Hillman [mailto:RHillman@dwboston.com] Sent: Monday, August 15, 2011 12:30 PM To: lindal@townofcohasset.org Subject: Smith v. Cohasset - Settlement Check Linda - As we discussed, I attach a copy of the Settlement Agreement between the Town, by and through the Water Commissioners, and the plaintiffs in the Smith action. The Town has agreed to pay the sum of $47,000 as part of the settlement. The settlement check should be made payable to "Jeffrey Tocchio as attorney for Robert D. Smith, James C. Smith and Robert A. Smith. " Please have the check delivered to me (or let me know it is ready, and I will pick it up) Please let me know if there is anything else that your office, or the Town accountant's office, requires. Thanks. Rob Hillman Robert D. Hillman DEUTSCH WILLIAMS One Design Center Place Suite 600 Boston, MA 02210 (617) 951-2300 «Cohasset - Smith Settlement Agreement.pdf>> NOTE: The information contained in this electronic mail document is tattorney-client privileged material. If you believe you have received it in error, we would be grateful if you called us at (617) 951-2300. Al C Non-clients are hereby advised that any use, dissemination, distribution or reproduction of this communication is strictly prohibited. (attachment "Cohasset - Smith Settlement Agreement.pdf" deleted by Brenda Douglas/AAET/AWWSC] NOTE: The information contained in this electronic mail document is attorney-client privileged material. If you believe you have received it in error, we would be grateful if you called us at (617) 951-2300. Non-clients are hereby advised that any use, dissemination, distribution or reproduction of this communication is strictly prohibited. C i i i i April 25,2012 Dear Mr.DeCaprio,Mr. Seebeck,and Ms.Jenkins, On behalf of the Cohasset Swim Center(CSC)Board of Directors I respectfully request an opportunity to speak with the Cohasset Board of Water Commissioners and affiliates at your upcoming May,2012 meeting. Understanding your agenda will be tight,I am seeking a short window of time to both discuss and identify strategies by which CSC could more effectively manage water costs as a not for profit,seasonal entity. As you may know,CSC is a community based swimming facility that was founded 39 years ago by a group of local residents that banded together to create a place where all Cohasset community members could learn to swim,exercise,and have fun as a family during the SWIM summer. Having a community swim center has been wonderful for our residents.Now, Center generations of children learn to swim and dive at a safe,clean facility. At the Cohasset Swim Center,we share the use of our pool with the Cohasset Recreation Department,Cohasset Swim and Dive Team,South Shore Collaborative, Knights of Columbus Dive Team,and many more local organizations. As you may know we have modified our physical grounds and worked diligently with the Cohasset ( Elder Affairs,Social Service League,and town leaders to facilitate the development of \ the new town Senior Center. It is this same spirit of community that we request an open minded discussion of our community mission and the cost of water to run our program. P.O.Box 132 ' ' Thank you for your consideration. i Cohasset Sincerely, Massachusetts 02025 Chris Kondrat on behalf of the Cohasset Swim Center Board of Directors (781)383-9463 Cohasset Swim Center Board of Directors Sheila Kearney Jeff and Deb Johnson Joyce and Keith Conford Timothy and Linda O'Brien Chris and Liz Kondrat Marc and Jeanine Perrone f COHASSET WATER DEPARTMENT RAIN GARDEN MAINTENANCE SCOPE OF WORK OVERVIEW The Cohasset Water Department has numerous Rain Gardens throughout the town to aid in reducing or eliminating pollutants that enter the watershed area of Lily Pond which is the main drinking water source for the town. The Rain Gardens require maintenance to return them to their initial condition so that their performance is optimized. SCOPE OF WORK LOCATIONS There are 21 confirmed rain gardens. They are listed on an attachment as well as marked on the street with white marking paint.. There are 7 gardens on the original list that are not confirmed. These are listed separately. They vary in size. It is the contractor's responsibility to visit each site to determine the bid price. PLANTINGS Trim and/or prune any and all plantings to a height of two (2)feet or lower. Any dead or diseased plantings are to be removed and replaced with an approved type (a listing of plants is included). MULCH, RETENTION SOIL and GMIDEN BERM The existing mulch and any weeds are to be pulled and removed from the site. The retention soil is to be racked level. Replace with fresh mulch. A good quality hardwood mulch is to be used. It is to be finely shredded and dark brown in color. It is also to be racked level,maintaining six (6) inches of free space to the top of the berm of the garden. UNDERDRAIN INSPECTION PORT The pipe cleanout cap is to be removed and the underdrain pipe snaked to confirm that there is no blockage. Some locations do not have underdrain pipes. Where possible,they arc listed on the attachment. ALL SITES ARE TO BE BID AS A WHOLE THIS PROPOSAL IS FOR AN INITIAL CLEAN-UP ONLY CONFIRMED RAIN GARDENS 1. 20 Evergreen lane 2. 19 ArrovN wood Rd. 3. 24 Arrowwood Rd. 4. 41 Arrowwood Rd. 5. 12 Tupelo Rd. 6. 150 Pond St. (High School side of Street) 7. 18 Reservoir Rd. 8. 12 Reservoir Rd. 9. 3 Bayberry Lane 10. 279 King St. 11. 339 King St. (parking lot) 12. 339 King St. (entrance driveway) 13. 339 King St. (near rear driveway) 14. 248 King St. 15. 265 King St. 16. 281 King St. 17. 308 King st. 18. 30 Aaron River Rd. 19. Rte 3A&Pond St. (on 3A,just South of green electrical enclosure) 20. Rte 3 A& Pond St. (on Pond St. north side) 21. Rte 3A&Pond St. (on 3A, north side of street) UNCONFIRMED RAIN GARDENS 1. 468 CJC Highway 2. 495 CJC Highway 3. 513 CJC Highway 4. 585 CJC Highway 5. 622 CJC Highway 6. 671 CJC Highway 7. 670 CJC Highway SESTITG LANDSCAPING Driveways Plowed Bobcat Service DATE Lawn Maintenance 185 S. Main St. NUMBER - - -- Cohasset, Ma 02025 (781) 383-9455 r�HMs: PLEASE DZIACH AND F't:"WITH 11WR RFMITTANDE DATE CHARGES AND CREDITS BALANCE BALANCE FORWARD Sc� _ G c i LAST A I l I _ SESTITO LANDSCAPING C-1 PTHIS GOMUMNT NY ___... .._._._-. _. PRODUCT96-1 C