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HomeMy WebLinkAboutMinutes - WC - 06/01/2011 - Minutes from June to December 2011 � = Cohasset Water D E P A R T M E N T Commissioners Peter DeCaprio Si C0MASSET the Community w 1950 o �' Christopher D. Seebeck Leonora C. Jenkins BOARD OF WATER COMMISSIONERS Thursday, June 23, 2011 @ 7:00pm Water Department, 339 King Street AGENDA These following topics are what the chairman reasonably expects to be discussed. 7:00—7:15; Public—Abatement Requests 7:15—7:30; Norfolk Ram - Stream Gauge Update 7:30—8:30; American Water—Operations Update/Review 8:30—9:00; Budget 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Ciy .. t Cohasset Water } .� - 110i 4 k, D E P A R T M E N T Commissioners a ~- Peter DeCaprio �the ConramkY Since 1950 OHArT SSC�' Christopher D. Seebeck ty�4_i17 --- Leonora C. Jenkins Minutes of the Cohasset Board of Water Commissioners June 23, 2011 Members Present: Peter DeCaprio, Chairman Christopher Seebeck, Vice-Chairman Leonora Jenkins, Clerk Recording Secretary: Brenda Douglas Guests Present: Norman Lavigne, Jeff McIntyre and Steve Zordich of American Water, Tom Keeffe of Tutela Engineering, Jody Butman, Paul Sheerin 150 North Main Street Peter DeCaprio called the meeting to order at 7:00 pm Public Comment/Abatement Requests Paul Sheerin presented his specs for the fire sprinkler line which will be going into the property at 150 N. Main Street. This is going to be a 3 unit condo. Tom Keeffe has already checked out the specs and states that the plans seem fine. The only issue is to make the plans show the water line coming into the building and get an easement for the water department to be able to access each shut off on the property. The Commission agreed with Tom Keeffe's recommendation. Commissioner DeCaprio stated he would contact Deutsch Williams, the town's attorney and have them contact Mr. Sheerin regarding the easement. C. James Lyon of 45 Joy place requested $100.00 be abated off of his last bill. Brenda explained that the $100.00 was put on in error for an inspection. Chris Seebeck voted to abate $100.00 Peter seconded all in favor. James J. Norton, Jr. of 34 Elm Street requested abatement of the last three quarters of water bills due to a water heater starting with a small leak then it finally letting go. Commission agreed to abate the last quarterly bill which was the largest usage. Chris made a motion to approve the abatement of $2,065.79 for the last quarterly bill, this was seconded by Lee all in favor. Kari O'Donnell of 11 Beach Street was brought up last meeting and was not approved, but it was brought up again and it was figured that the total consumption was used in a matter of 5 days, which is the time frame the 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org homeowners were away but came back to their home being flooded. Lee made a motion to abate all of the consumption which totals $329.25. This was seconded by Peter, all in favor. The Commission then requested to table the rest of the abatements until later in the meeting so that Mark Bartlett of Norfolk Ram could speak with the Commission. Norfolk Ram — Stream Gauge Update Mark Bartlett did a lengthy presentation as to the reasoning for Stream Gauges. He explained that back in 2002 a study was done and paid by the DEP. Mark supplied a complete summary of the stream gauges and how they are managed (see attached). The stream gauges are used to monitor the amount of flow in and out of the drinking water supply as well as monitor hydrologic data for understanding the characteristics of the watershed and for management of the water supply resources. Norfolk Ram Group installed and are monitoring six stream gauging stations at several streams contributing to or draining from Lily Pond. The locations are as follows: Peppermint Brook, Brass Kettle Brooke by Howe's Road, Herring Brook, Bound Brook, Aaron River at the Doan Street culvert and Brass Kettle Brook near Lily Pond. The monitoring stations are visited periodically by Andrew Cottone, of American Water Services. The data is then downloaded, converted and sent to James Downey at Norfolk Ram. Spreadsheets are created for each stream. Norman Lavigne stated that he has been unable to validate Mark's data versus the SCADA data. Mark explained that the data is valid but the reason that it does not coincide with the SCADA system is that theirs are at different elevations from where the SCADA is taking the information. Mark stated that the sites are not necessary the problem. These need to be validated and calibrated so that the information from all 3 is in conjunction with each other. He supplied elevation data which is what Norm had been trying to confirm with what we have. The system has never been calibrated to our SCADA system. There was a discussion that the Bound Brook Dam is considered a failed damn and water is leaking now into the culvert and not into the fish ladder. The fishway flows from the SCADA have been validated with the state. Instead of submitting 2 data sets Norm would like that 1 set be submitted? Norman stated that he would like to stop using Mark's data, he feels that the sites are too dangerous at certain times during the year to even get the data. Mark stated that it is not problematic to remove the Norflolk Ram sites and get the SCADA and Internet sites. Commissioner Chris Seebeck wanted to know out of the 3 ways to receive data which one of the sets of numbers is the most advantageous to the Water Department in regards to the Water Management Act. Lee wanted to know if there is a backup for the SCADA which it was confirmed that there is. Chris suggested that we submit a plan to the DEP. Calibrating and validation starting with SCADA then back to Internet then back to the Norfolk Ram sites. Then put the plan in to remove the Norfolk Ram sites. Norm will keep submitting data sets but state that the best and most reliable are SCADA and Internet. Mark suggested that the reason for keeping Norfolk's data would be for historical data. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Mark is going to come up with a proposal together for the correlation of the instrumentation then the calibration as well. Jeff McIntyre just reiterated to Norm that the procedure going forward would be the following: 1. Get information where they were set when originally put in 2. Then where they are currently set 3. Then validate flow (this is all related to elevation) The Commission would like Norm to make some head way by the next meeting by contacting Paul Oulette and validating the data. Mark stated that there is field work first to get the measurements. Someone needs to go out to each site and physically measure where the sets are currently and what they were originally set at. Once that is done then that is a good place to know where the adjustments need to be done to the programming. There was a discussion about Rain gardens. Lee is going to put something in her newsletter with the Garden Club requesting to adopt a rain garden. Peter asked Mark if the rain gardens are worth the monies that it costs the commission each year. Mark stated that it was originally put in to reduce phosphate but can filter other things. It would be good to keep up with them. Then Lee stated she wanted to get in touch with the school to see if some of the kids out there would be willing to clean some of them out. Mark stated that there is a manual which gives someone detailed direction on how to upkeep the rain gardens. Mark then supplied the Commission with reference materials for work which Norfolk Ram has done over the past couple of years. They also supplied the Commission with a copy of their contract with the Department. American Water Norm Lavigne of American Water Reported on the following, (Report Attached): WMA Status: • Drought watch level is Normal • Minimum flows at both AARD & BBCS • Weir gates at maximum elevation • Monthly reports to agencies continue Scituate Hill Tank Cleaning Drew supplied the Commission with three quotes ranging from inspection to cleaning. The Commission will review and get back to Norm with their choice. Norm is working on prioritizing an asset list for the Commission. He is working on a detail of cost associated with this. Norm then supplied the Commission with the annual renewal of the Power Systems Service Agreement. This cost is $1,690.00 which is the same as last year. The Commission did not sign, this will be brought back up at a later meeting. Avalon Donna with South Shore Pipeline completed the disinfection, pressure testing and bacteria sampling for a portion of the system. Tested area included tap at Rt. 3A., Kennedy Drive (Bldgs 14-18), and approximately 2,400 feet of 8 inch 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org pipe along buildings 1-6. All tests passed. Note: Kennedy Drive was changed to Timber View Lane. Other Business Security Camera's at both tanks are currently not working. The lightening storms on June 2nd disabled them. The company that installed them has gone out of business and Norm is looking for someone else to fix. The CCR's have been delivered and the required certification has been sent certified mail. Norm reported that the Department has received notification that Linden Ponds filed bankruptcy on June 14t". Peter stated he has spoken to town counsel and they are looking into if the bankruptcy will effect us. The new meters at Linden Ponds seem to be working correctly and the information is available online. Whitney Crossing Norm reported that there is an issue with the Venturi meter. The SCADA system currently is programmed to only measure flow while the booster pump is in operation. Drew has observed that when there is a difference of 3 or more psi between the two distribution systems there is a flow of up to 150 gpm being supplied to Hingham which is unmetered. It does show up on the charts at the station so Drew is able to calculate usage. Drew completed maintenance work on Pump #3 at the station. To safely complete this work, he disengaged the breaker to the pump. All three pumps are fed through on breaker. When re-energizing the pumps, all three motor controllers failed. Paul Oulette of Harbor Controls Inc., installed the equipment manufactured by Allen Bradley about 6 years ago. The controller manufacturer has indicated that there was a recall of these controllers, but the recall expired last summer. Paul has indicated the supplier is willing to discount the cost of a new replacement drive to 50% off list. The list cost is $600.00 each. Paul Oulette has quoted a price of $1,680.00 for labor for programming. Norm is to contact Allen Bradley and find out where the documentation is regarding the recall of the controllers. Commissioner Seebeck stated that if it is found that the information was sent to Paul Oulette then Chris wants Paul to negotiate his time. Then there was a lengthy discussion about dbp's. The Commission was under the assumption that additional samples were going to be taken. Jeff stated that he would be careful when doing additional dbp testing as the state may request these to be added to the quarterly reading that have to be reported to the state. Chris wanted to know what American was going to do going forward. Jeff will speak to one of the guys in corporate, Oran Snyder and get recommendation from him as to his thoughts on what might have caused the spike in dbp's. Norm then presented the Maintenance/Operation Highlights for June 3-June 23, 2011, (report attached). 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Budget Brenda reported that she has spent all of the appropriation with the exception of $46.28. There are still quite a few outstanding bills for FY2012, see attached. Lee then presented the reports that Linda Litchfield, Town Accountant, had run for her regarding the receivables. There was a discussion as to how the Commission will get these customers to pay on time. Peter will put together something to put in the Mariner. Abatements The Commission then went back to the abatements. Lucille McLoughlin of 36 Lothrop Lane requested an abatement of her May 2nd bill. She reported that her hot water heater sprang a leak. A motion was made by Lee Jenkins and 2nd by Chris Seebeck all in favor. Regina Swords of 220 Jerusalem Road requested abatement. She had been charged $175.00 on her last bill for a shut off/turn on. The reason she was requested her abatement was that she felt that the Water Department had not performed their job by marking out her service prior to sewer excavation being done. Brenda reported that the Water Department was not notified of the dig until it was too late. The service line had been hit and needed to be shut down. When it was time to be turned on Brendan Stone got called out because it was after hours. This meant that Brendan received overtime. After a brief discussion request for abatement was denied. Warrant The warrant was received and accepted as written. Motion to adjourn was made by Peter DeCaprio and 2nd by Chris Seebeck all in favor. Meeting adjourned at 10:34pm. Respectfully Submitted, Brenda Douglas Recording Secretary C Approved B� -'t �-^ Date: -Leonora Jenkins, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Glossary June 23, 2011 • Meeting Notes • Sign In Sheet • Norfolk Ram Group Report on Stream Gauging • Norfolk Ram Group Reference Material & Contract Activity • American Water Operations Update • American Water Operations Report 6/3-6/23/11 • General Operating Budget Spreadsheet • Quotes for Tank Cleaning • Warrant Cover Pages 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org 4 It 5,f r3 ..,m• a"r ?x4:�ti gay Minutes of the Cohasset Board of Water Commissioners June 23, 2011 Members Present: Peter DeCaprio, Chairman Christopher Seebeck, Vice-Chairman Leonora Jenkins, Clerk Recording Secretary: Brenda Douglas Guests Present: Norman Lavigne, Jeff McIntyre and Steve Zordich of American Water, Tom Keeffe of Tutela Engineering, Jody Butman, Paul Sheerin 150 North Main Street Peter DeCaprio called the meeting to order at 7:00 pm Public Comment/Abatement Requests Paul Sheerin presented his specs for the fire sprinkler line which will be going into the property at 150 N. Main Street. This is going to be a 3 unit condo. Tom Keeffe has already checked out the specs and states that the plans seem fine. The only issue is to make the plans show the water line coming into the building and get an easement for the water department to be able to access each shut off on the property. The Commission agreed with Tom Keeffe's recommendation. Commissioner DeCaprio stated he would contact Deutsch Williams the town - - attorney's and have them contact Mr. Sheerin regarding the easement. C. James Lyon of 45 Joy place requested $100.00 be abated off of his last bill. Brenda explained that the $100.00 was put on in error for an inspection. Chris Seebeck voted to abate $100.00 Peter seconded all in favor. James J. Norton, Jr. of 34 Elm Street requested abatement of the last three quarters of water bills due to a water heater starting with a small leak then it finally letting go. Commission agreed to abate the last quarterly bill which was the largest usage. Chris made a motion to approve the abatement of$2,065.79 for the last quarterly bill, this was seconded by Lee all in favor. Kari O'Donnell of 11 Beach Street was brought up last meeting and was not approved, but it was brought up again and it was figured that the total consumption was used in a matter of 5 days, which is the time frame the 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org homeowners were away but came back to their home being flooded. Lee made a motion to abate all of the consumption which totals $329.25;1liis was seconded by Peter all in favor. The Commission then requested to table the rest of the abatements until later in the meeting so that Mark Bartlett of Norfolk Ram could speak with the Commission. Norfolk Ram — Stream Gauge Update Mark Bartlett did a lengthy presentation as to the reasoning for Stream Gauges. He explained that back in 2002 a study was done and paid by the DEP. Mark supplied a complete summary of the stream gauges and how they are managed (see attached). The stream gauges are used to monitor the amount of flow in and out of the drinking water supply as well as monitor hydrologic data for understanding the characteristics of the watershed and for management of the water supply resources. Norfolk Ram Group installed and-rotor six stream gauging stations at several streams contributing to or draining from Lily Pond. The locations are as follows: Peppermint Brook, Brass Kettle Brooke by Howe's Road, Herring Brook, Bound Brook, Aaron River at the Doan Street culvert and Brass Kettle Brook near Lily Pond. The monitoring stations are visited periodically by Andrew Cottone, of American Water Services. The data is then downloade converted and sent to James Downey at Norfolk Ram. Spreadsheets are caged for each stream. Norman Lavigne stated that he has been unable to validate Maras data versus �--� the SCADA data. Mark explained that the tads valid but the reason that it do not coincide with the SCADA system is tha are at different sus from where the SCADA is taking the information fimm. Mark stated that the sites are not necessary the problem. These need to be validated and calibrated so that the information from all 3 is in conjunction with each other. He supplied elevation data which is what Norm had been trying to confirm with what we have. The system has never been calibrated to our SCADA system. There was a discussion that the Bound Brook Dam is considered a failed damn and water is leaking now into the culvert and not into the fish ladder. The fishway flows from the SCADA have been validated with the state. Instead of submitting 2 data sets Norm would lik that 1 set be submitted? Norman stated that he would like to stop using MarN data, he feels that the sites are too dangerous at certain times during the year to even get the data. Mark stated th4*it is not problematic to remove the Norflolk Ram sites and get the SCADA and Internet sites. Commissioner Chris Seebeck wanted to know out of the 3 ways to receive data which one of the sets of numbers is the most advantageous to the Water Department in regards to the Water Management Act. Lee wanted to know if there is a backup for the SCADA which it was confirmed that there is. Chris suggested that we submit a plan to the DEP. Calibrating and validation starting with SCADA then back to Internet then back to the Norfolk Ram sites. Then put the plan in to remove the Norfolk Ram sites. Norm will keep submitting data sets but state that the best and most reliable are SCADA and Internet. Mark suggested that the reason for keeping Norfolk's data would be for historical data. Mark is going to come up with a proposal together for the correlation of the instrumentation then the calibration as well. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Jeff McIntyre just reiterated to Norm that the procedure going forward would be the following: 1. Get information where they were set when originally put in 2. Then where they are currently set 3. Then validate flow (this is all related to elevation) The Commission would like Norm to make some head way by the next meeting by conta ting Paul Oulette and validating the data. Mark stated that there is field work first get the measurements. Someone needs to go out to each site and physically measure where the sets are currently and what they were originally set at. Once that is done then that is a good place to know where the adjustments need to be done to the programming. There was a discussion about Rain gardens. Lee is going to put something in her newsletter with the Garden Club requesting to adopt a rain garden. Peter asked Mark if the rain gardens are worth the monies that it costs the commission each year. Marker stated that it was originally put in to reduce phosphate but can filter other things. It would be good to keep up with them. Then Lee stated she wanted to get in touch with the school to see if some of the kids out there would be willing to clean some of tla`out. Mark stated that there is a manual which gives someone detailed direction on how to upkeep the rain gardens. Mark then supplied the Commission with reference materials for work which Norfolk Ram has done over the past couple of years. They also supplied the Commission with a copy of their contract with the Department. American Water Norm Lavigne of American Water Reported on the following, (Report Attached): WMA Status: • Drought watch level is Normal • Minimum flows at both AARD & BBCS • Weir gates at maximum elevation • Monthly reports to agencies continue Scituate Hill Tank Cleaning Drew supplied the Commission with three quotes ranging from inspection to cleaning. The Commission will review and get back to Norm with their choice. Norm is working on prioritizing an asset list for the Commission. He is working on a detail of cost associated with this. Norm then supplied the Commission with the annual renewal of the Power Systems Service Agreement. This cost is $1,690.00 which is the same as last year. The Commission did not sign )this will be brought back up at a later meeting. Avalon Donna with South Shore Pipeline completed the disinfection, pressure testing and bacteria sampling for a portion of the system. Tested area included tap at Rt. 3A., Kennedy Drive (Bldgs 14-18), and approximately 2,400 feet of 8 inch pipe along buildings 1-6. All tests passed. t�lejse No-k 16 Boa e y br,Jp- 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Security Camera's at both tanks are currently not working. The lightening storms on June 2nddisabled them. The company that installed them has gone out of, business and Norm is looking for someone else to fix. CThe CC s have=been �r delivered and the required certification has been sent certified mail. m; m 1? reported that the Department has received notification that Linden Ponds filed bankruptcy on June 14th. Peter stated he has spoken to town counsel and they are looking into if the bankruptcy will effect us. The new meters at Linden Ponds seem to be working correctly and the information is available online. Whitney Crossing Norm reported that there is an issue with the Venturi meter. The SCADA system currently is programmed to only measure flow while the booster pump is in operation. Drew has observed that when there is a difference of 3 or more psi between the two distribution systems there is a flow of up to 150 gpm being supplied to Hingham which is unmetered. It does show up on the charts at the station so Drew is able to calculate usage. Drew completed maintenance work on Pump #3 at the station. To safely complete this work, he disengaged the breaker to the pump. All three pumps are fed through on breaker. When re-energizing the pumps, all three motor controllers failed. Paul Oulette of Harbor Controls Inc., installed the equipment manufactured by Allen Bradley about 6 years ago. The controller manufacturer has indicated that there was a recall of these controllers, but the recall expired last summer. Paul has indicated the supplier is willing to discount the cost of a new replacement drive to 50% off list. The list cost is $600.00 each. Paul Oulette has quoted a price of$1,680.00 for labor for programming. Norm is to e �7 ,r contact Allen Bradley and find out where the documentation wheno-regarding c- the recall of the controllers. Commissioner Seebeck stated that if it is found that the information was sent to Paul Oulette then Chris wantslo Paul to negotiate his time. Then there was a lengthy discussion about dbp'rshe Commission was under the assumption that additional samples were going to be taken. Jeff stated that he was be careful when doing additional dbp testing as the state may request these to be added to the quarterly reading that have to be reported to the state. Chris wanted to know what American was going to do going forward. Jeff will speak to one of the guys in corporate, Oran Snyder and get recommendation from him as to his thoughts on what might have caused the spike in dbp's. Norm then presented the Maintenance/Operation Highlights for June 3-June 23, 2011, (report attached). Budget Brenda reported that she has spent all of the appropriation with the exception of $46.28. There are still quite a few outstanding bills for FY2012, see attached. Lee then presented the reports that Linda Litchfield, Town Accountant, had run for her regarding the receivables. There was a discussion as to how the i 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Commission will get these customers to pay on time. Peter will put together something to put in the Mariner. Abatements The Commission then went back to the abatements. Lucille McLoughlin of 36 Lothrop Lane requested an abatement of her May 2nd bill. She reported that her hot water heater sprang a leak. A motion was made by Lee Jenkins and 2"d by Chris Seebeck all in favor. Regina Swords of 220 Jerusalem Road requested abatement. She had been charged $175.00 on her last bill for a shut off/turn on. The reason she was requested her abatement was that she felt that the Water Department had not performed their job by marking out her service prior to sewer excavation being done. Brenda reported that the Water Department was not notified of the dig until it was too late. The service line had been hit and needed to be shut down. When it was time to be turned on Brendan Stone got called out because it was after hours. This meant that Brendan received overtime. After a brief discussion request for abatement was denied. Warrant The warrant was received and accepted as written. Motion to adjourn was made by Peter DeCaprio and 2"d by Chris Seebeck all in favor. Meeting adjourned at 10:34pm. Respectfully Submitted, Brenda Douglas Recording Secretary Approved By Date: Leonora Jenkins, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Glossary June 23, 2011 • Meeting Notes • Sign In Sheet • Norfolk Ram Group Report on Stream Gauging • Norfolk Ram Group Reference Material & Contract Activity • American Water Operations Update • American Water Operations Report 6/3-6/23/11 • General Operating Budget Spreadsheet • Quotes for Tank Cleaning 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org r> �- Cohnsset Water D E P A R T M E N T Commissioners Peter DeCaprio �oconAss SeY7�2nd tl2e Com�nun Since 1950 Christopher D. Seebeck --- Leonora C. Jenkins Minutes of the Cohasset Board of Water Commissioners June 23, 2011 Members Present: Peter DeCaprio, Chairman Christopher Seebeck, Vice-Chairman Leonora Jenkins, Clerk Recording Secretary: Brenda Douglas Guests Present: Norman Lavigne, Jeff McIntyre and Steve Zordich of American Water, Tom Keeffe of Tutela Engineering, Jody Butman, Paul Sheerin 150 North Main Street Peter DeCaprio called the meeting to order at 7:00 pm Public Comment/Abatement Requests Paul Sheerin presented his specs for the fire sprinkler line which will be going into the property at 150 N. Main Street. This is going to be a 3 unit condo. Tom Keeffe has already checked out the specs and states that the plans seem fine. The only issue is to make the plans show the water line coming into the building and get an easement for the water department to be able to access each shut off on the property. The Commission agreed with Tom Keeffe's recommendation. Commissioner DeCaprio stated he would contact Deutsch Williams the town attorney's and have them contact Mr. Sheerin regarding the easement. C. James Lyon of 45 Joy place requested $100.00 be abated off of his last bill. Brenda explained that the $100.00 was put on in error for an inspection. Chris Seebeck voted to abate $100.00 Peter seconded all in favor. James J. Norton, Jr. of 34 Elm Street requested abatement of the last three quarters of water bills due to a water heater starting with a small leak then it finally letting go. Commission agreed to abate the last quarterly bill which was the largest usage. Chris made a motion to approve the abatement of $2,065.79 for the last quarterly bill, this was seconded by Lee all in favor. Kari O'Donnell of 11 Beach Street was brought up last meeting and was not approved, but it was brought up again and it was figured that the total consumption was used in a matter of 5 days, which is the time frame the 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org homeowners were away but came back to their home being flooded. Lee made a motion to abate all of the consumption which totals $329.25 this was seconded by Peter all in favor. The Commission then requested to table the rest of the abatements until later in the meeting so that Mark Bartlett of Norfolk Ram could speak with the Commission. Norfolk Ram — Stream Gauge Update Mark Bartlett did a lengthy presentation as to the reasoning for Stream Gauges. He explained that back in 2002 a study was done and paid by the DEP. Mark supplied a complete summary of the stream gauges and how they are managed (see attached). The stream gauges are used to monitor the amount of flow in and out of the drinking water supply as well as monitor hydrologic data for understanding the characteristics of the watershed and for management of the water supply resources. Norfolk Ram Group installed and monitor six stream gauging stations at several streams contributing to or draining from Lily Pond. The locations are as follows: Peppermint Brook, Brass Kettle Brooke by Howe's Road, Herring Brook, Bound Brook, Aaron River at the Doan Street culvert and Brass Kettle Brook near Lily Pond. The monitoring stations are visited periodically by Andrew Cottone, of American Water Services. The data is then downloaded then converted and sent to James Downey at Norfolk Ram. Spreadsheets are created for each stream. Norman Lavigne stated that he has been unable to validate Marks data versus the SCADA data. Mark explained that the data is valid but the reason that it does not coincide with the SCADA system is that they are at different spots from where the SCADA is taking the information from. Mark stated that the sites are not necessary the problem. These need to be validated and calibrated so that the information from all 3 is in conjunction with each other. He supplied elevation data which is what Norm had been trying to confirm with what we have. The system has never been calibrated to our SCADA system. There was a discussion that the Bound Brook Dam is considered a failed damn and water is leaking now into the culvert and not into the fish ladder. The fishway flows from the SCADA have been validated with the state. Instead of submitting 2 data sets Norm would like that 1 set be submitted? Norman stated that he would like to stop using Marks data, he feels that the sites are too dangerous at certain times during the year to even get the data. Mark stated that if it is not problematic to remove the Norflolk Ram sites and get the SCADA and Internet sites. Commissioner Chris Seebeck wanted to know out of the 3 ways to receive data which one of the sets of numbers is the most advantageous to the Water Department in regards to the Water Management Act. Lee wanted to know if there is a backup for the SCADA which it was confirmed that there is. Chris suggested that we submit a plan to the DEP. Calibrating and validation starting with SCADA then back to Internet then back to the Norfolk Ram sites. Then put the plan in to remove the Norfolk Ram sites. Norm will keep submitting data sets but state that the best and most reliable are SCADA and Internet. Mark suggested that the reason for keeping Norfolk's data would be for historical data. Mark is going to come up with a proposal together for the correlation of the instrumentation then the calibration as well. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Jeff McIntyre just reiterated to Norm that the procedure going forward would be the following: 1. Get information where they were set when originally put in 2. Then where they are currently set 3. Then validate flow (this is all related to elevation) The Commission would like Norm to make some head way by the next meeting by contacting Paul Oulette and validating the data. Mark stated that there is field work first and get the measurements. Someone needs to go out to each site and physically measure where the sets are currently and what they were originally set at. Once that is done then that is a good place to know where the adjustments need to be done to the programming. There was a discussion about Rain gardens. Lee is going to put something in her newsletter with the Garden Club requesting to adopt a rain garden. Peter asked Mark if the rain gardens are worth the monies that it costs the commission each year. Marked stated that it was originally put in to reduce phosphate but can filter other things. It would be good to keep up with them. Then Lee stated she wanted to get in touch with the school to see if some of the kids out there would be willing to clean some of the out. Mark stated that there is a manual which gives someone detailed direction on how to upkeep the rain gardens. Mark then supplied the Commission with reference materials for work which Norfolk Ram has done over the past couple of years. They also supplied the Commission with a copy of their contract with the Department. American Water Norm Lavigne of American Water Reported on the following, (Report Attached): WMA Status: • Drought watch level is Normal • Minimum flows at both AARD & BBCS • Weir gates at maximum elevation • Monthly reports to agencies continue Scituate Hill Tank Cleaning Drew supplied the Commission with three quotes ranging from inspection to cleaning. The Commission will review and get back to Norm with their choice. Norm is working on prioritizing an asset list for the Commission. He is working on a detail of cost associated with this. Norm then supplied the Commission with the annual renewal of the Power Systems Service Agreement. This cost is $1,690.00 which is the same as last year. The Commission did not sign this will be brought back up at a later meeting. Avalon Donna with South Shore Pipeline completed the disinfection, pressure testing and bacteria sampling for a portion of the system. Tested area included tap at Rt. 3A., Kennedy Drive (Bldgs 14-18), and approximately 2,400 feet of 8 inch pipe along buildings 1-6. All tests passed. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Security Camera's at both tanks are currently not working. The lightening storms on June 2 d disabled them. The company that installed them has gone out of business and Norm is looking for someone else to fix. The CCR's have been delivered and the required certification has been sent certified mail. Norm reported that the Department has received notification that Linden Ponds filed bankruptcy on June 14th. Peter stated he has spoken to town counsel and they are looking into if the bankruptcy will effect us. The new meters at Linden Ponds seem to be working correctly and the information is available online. Whitney Crossing Norm reported that there is an issue with the Venturi meter. The SCADA system currently is programmed to only measure flow while the booster pump is in operation. Drew has observed that when there is a difference of 3 or more psi between the two distribution systems there is a flow of up to 150 gpm being supplied to Hingham which is unmetered. It does show up on the charts at the station so Drew is able to calculate usage. Drew completed maintenance work on Pump #3 at the station. To safely complete this work, he disengaged the breaker to the pump. All three pumps are fed through on breaker. When re-energizing the pumps, all three motor controllers failed. Paul Oulette of Harbor Controls Inc., installed the equipment manufactured by Allen Bradley about 6 years ago. The controller manufacturer has indicated that there was a recall of these controllers, but the recall expired last summer. Paul has indicated the supplier is willing to discount the cost of a new replacement drive to 50% off list. The list cost is $600.00 each. Paul Oulette has quoted a price of $1,680.00 for labor for programming. Norm is to contact Allen Bradley and find out where the documentation when to regarding the recall of the controllers. Commissioner Seebeck stated that if it is found that the information was sent to Paul Oulette then Chris wants to Paul to negotiate his time. Then there was a lengthy discussion about dbp's the Commission was under the assumption that additional samples were going to be taken. Jeff stated that he was be careful when doing additional dbp testing as the state may request these to be added to the quarterly reading that have to be reported to the state. Chris wanted to know what American was going to do going forward. Jeff will speak to one of the guys in corporate, Oran Snyder and get recommendation from him as to his thoughts on what might have caused the spike in dbp's. Norm then presented the Maintenance/Operation Highlights for June 3-June 23, 2011, (report attached). Budget Brenda reported that she has spent all of the appropriation with the exception of $46.28. There are still quite a few outstanding bills for FY2012, see attached. Lee then presented the reports that Linda Litchfield, Town Accountant, had run for her regarding the receivables. There was a discussion as to how the 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Commission will get these customers to pay on time. Peter will put together something to put in the Mariner. Abatements The Commission then went back to the abatements. Lucille McLoughlin of 36 Lothrop Lane requested an abatement of her May 2nd bill. She reported that her hot water heater sprang a leak. A motion was made by Lee Jenkins and 2nd by Chris Seebeck all in favor. Regina Swords of 220 Jerusalem Road requested abatement. She had been charged $175.00 on her last bill for a shut off/turn on. The reason she was requested her abatement was that she felt that the Water Department had not performed their job by marking out her service prior to sewer excavation being done. Brenda reported that the Water Department was not notified of the dig until it was too late. The service line had been hit and needed to be shut down. When it was time to be turned on Brendan Stone got called out because it was after hours. This meant that Brendan received overtime. After a brief discussion request for abatement was denied. Warrant The warrant was received and accepted as written. Motion to adjourn was made by Peter DeCaprio and 2nd by Chris Seebeck all in favor. Meeting adjourned at 10:34pm. Respectfully Submitted, Brenda Douglas Recording Secretary Approved By Date: Leonora Jenkins, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org ................ ew I / / NORFOLK RAM GROUP ENGINEERING THE ENVIRONbIENT Project Summary Stream-flow Monitoring and Hydrologic Assessment Cohasset, MA Lily Pond and the Aaron River Reservoir are the main sources for public drinking water in the Town of Cohasset, MA. The outlying brooks and streams that flow into these water supplies include Peppermint Brook, Brass Kettle Brook, Aaron River and Herring Brook; with Bound Brook being the one stream flowing out of the resource area. Monitoring the amount and variation of flow in and out of the drinking water supply at these various tributaries provides important hydrologic data for understanding the characteristics of the watershed and for management of the water supply resources. As a part of the Cohasset Board of Water Commissioners' on-going efforts to improve water quality for the Town of Cohasset drinking water supply, Norfolk Ram Group, LLC (Norfolk) was engaged to install and monitor six(6) stream gauging stations at several streams contributing to, or draining from, Lily Pond in order to evaluate the daily and seasonal inflow/outflow characteristics of the watershed over time. The work required the development stream rating curves (i.e. stream flow discharge as a function of steam stage height) by repeated measurements (during varied seasons and stream flow conditions) of stream velocities across a known, surveyed stream cross section at each stream gauge location. Electronic stream gauges, permanently installed in each stream, are programmed to automatically measure and record stream stage (depth of water) at one hour intervals each day. A better understanding of watershed hydrology and flows into and out of the surface water is essential to the successful management of the water supply and its watershed. Through the stream gauging and analysis effort, the relationship between the stream flows, Aaron River Reservoir releases, and water withdrawals from Lily Pond can be quantified so the quantity and quality of the surface water supply as well as the riparian habitats within the system can be better protected. The information is being used to refine the estimated hydrologic budget for the water supply. The improved understanding of the watershed water balance will improve the Commission's ability to manage the seasonal fluctuations in surface water levels (by controlling the outflows from the Aaron Reservoir and Bound Brook Control Structure); and improve the Town's ability to manage wetlands and wildlife resources in the watershed and the area of Bound Brook downstream of the control structure (point of outflow from the watershed). In addition, the watershed nutrient loadings (such as nitrogen and phosphorous) are dynamic, and hydrology plays an important role in assessing in-lake nutrient concentrations and their biotic influence, and the inputs of nutrients to Lily Pond from the various watershed sources. Variability in this system is higher than most, and a complete hydrologic model improves the ability to predict impacts to the water supply from changes that may occur within the watershed. The water balance for Lily Pond can be described by the following equation: Brass Kettle Brook Inflow + Peppermint Brook Inflow + Aaron River Reservoir Spillway Overflow + Direct Inflow + Precipitation— Evapotranspiration —Water Use (plant flow) _ Bound Brook Outflow ONE ROBERTS ROAD • PLYMOUTH,MASSACHUSETTS 02360• (508)747-7900 PHONE •(508)747-3658 FAX 25 BIRCH STREET,BUILDING B•MILFORD,MASSACHUSETTS 01757•(508)478-1276 PHONE•(508)478-1498 FAX W W W.NORFOLKRAM.COM NORFOLK RAM GROUP ENGINEERING THE ENVIRONMENT The flow data from the field is converted into a discharge figure representative of the entire stream by using the U.S Geological Survey's (USGS) mid section method to determine the total flow. The applicable formula is: N Q = Y (Xi.,-Xi)/2 * (Ui Yi+ U i+1 Y i+1) i=1 (S.L. Dingman Physical Hydrology 1994 Eq. F-2) Where Q is the total flow for the stream in cubic feet per second (cfs) Xi are the cross-stream distances (in feet) to each interval Yi are the depths of the water (in feet) for each interval Ui are the corresponding flow measurements (in feet per second) for each interval This total flow, Q, is recorded along with the average stage height for that day of stream flow measurement. As many data sets are assembled, a rating curve can be developed for each stream that relates stream discharge to stream elevation. Eventually, after collection of sufficient data to ensure a reliable rating curve, only stream elevation data will be needed (as recorded by the miniTROLLTM gauges) in order to determine the flows passing by the gauging station. One caveat: The USGS warns that while the data from field observation can be used as an accurate predictor for normal flow events, it may be inaccurate to predict flow at both high and low stage events. A good way to predict flow near the extremities is to generate a model for the stream-flow. Norfolk has been using a spreadsheet program (again written in VBA) to simulate the flow based on the National Weather Services' equation for stage- discharge relationships: Q= K(H-H.)n where: Q is the total flow for the stream in cubic feet per second (cfs) K is an empirically determined constant H is the stage height elevation in feet Ho is the stage height elevation where there is zero or negligible flow n is a constant, typically 2 Norfolk's first attempts to predict stream flow using the above noted equation were based on using an average of the K values generated from our field data for our stage-discharge model. A wide range of observed K values will tend to make this method less accurate, and that was the situation that Norfolk encountered for the streams being studied. (The stage-discharge curve generated using this method is shown as a light blue line on the example of one of our stage- discharge plots, and is referred to as the "Theoretical Curve.") Inspection of the field data has shown that there tends to be a significant difference in observed K values, so Norfolk's second method of analysis has been to develop a site specific regression model to generate a stage-discharge curve for each stream. Because the stage-discharge relationship is logarithmic, we used a non-linear regression model for the streams. Another spreadsheet"macro"written in VBA was used to generate all of the regression analyses and provide outputs for the stream model. ONE ROBERTS ROAD • PLYMOUTH,MASSACHUSETTS 02360• (508)747-7900 PHONE •(508)747-3658 FAX 25 BIRCH STREET,BUILDING B WILFORD,MASSACHUSETTS 01757•(508)478-1276 PHONE•(508)478-1498 FAX W W W.NORFOLKRAM.COM NORFOLK RAm GRouP ENGINEERING THE ENVIRONMENT Stream flow monitoring equipment Stream Gauge Monitoring Station Each gauging station consists of a miniTROLLTM pressure level meter encased inside a 4" PVC 0.020 slot-screen • pipe with a sump at the base. The PVC pipe E. is reinforced with steel bars (re-bar) driven 4"PVC witho.ozo deep into the soil below the stream and r slot-screen capped with a metal monitoring well cover _ 3 Cable Ties � w � 4"solid PVC sump MiniTROLLT"" A miniTROLLTM water level gauging meter, manufactured by In-Situ, Inc., is installed within the 4" PVC casing. The miniTROLLTm has a pressure/level sensor, temperature sensor, data logger, crystal clock, 1 MB of memory and internal power. The miniTROLLTM is set to record the depth of water above its transducer every hour on the hour. USGS Pygmy Meter Model 6205 The Pygmy meter is set up to record small flows in shallow streams with the use of a wading rod (see below). Its range of operation is 0.1 to 4.9 feet per second (0.03 to 1.5 ;, meters per second). The 2-inch (5.1 cm) at diameter bucket wheel contains six cups; a single contact closure is made each ` revolution of the bucket wheel. USGS Pygmy Meter Model 6205 ONE ROBERTS ROAD • PLYMOUTH,MASSACHUSETTS 02360 a (508)747-7900 PHONE •(508)747-3658 FAX 25 BIRCH STREET,BUILDING B•MILFORD,MASSACHUSETTS 01757 a(508)478-1276 PHONE e(508)478-1498 FAX W W W.NORFOLKRAM.COM Y NORFOLK RAm , , ENGINEERING THE ENVIRONMENT Stream Gaugeat Mill Lane (downstreamof Bound Brook Control wr ._ ,�` � •\ lI pL 34t�,rlf YY �~ 'tip' n�� { �. a w\..,� „ Y.r�� �: � 'tF t• • ` 1 r y Stream Gauge Brass Kettle Brook• downstream • Road Woods BUILDING25 BIRCH STREET, •'• MASSACHUSETTS• 0: •PHONE a(508) 498 FAX WWW.NORFOLKRAM.COM I IA- ID ' IN • i t ISO, API r .1v _ ' 23 + ♦�.'rN y,, '�i^- O y� *; tom'' -` O e.0 aft ' L - .. �.. • ate- 0 w LO Q ,' � o � s e4 cu it AI cu 00 fJ, � IV t yj, �9- O � � Q L_ Discharge Date Elevation (CFS) Gallons 8/9/2003 41.670 5.239 3386055 8/10/2003 41.715 5.611 3626777 Statistical Analysis Elevation Discharge (cfs) 8/11/2003 41.785 6.208 4012568 Number of Samples 448 2212 8/12/2003 41.819 6.508 4206240 Mean 42.018 9.913 8/13/2003 41.834 6.642 4292804 Median 41.952 7.769 8/14/2003 41.803 6.368 4115771 Mode 42.03988 8.644 8/15/2003 41.749 5.898 3812167 Maximum Value 43.956 39.864 8/16/2003 41.719 5.640 3645446 Minimum Value 40.617 0.189 8/17/2003 41.683 5.343 3453018 Range 3.339 39.675 8/18/2003 41.662 5.176 3345371 Variance 0.481 63.282 8/19/2003 41.643 5.026 3248139 Standard Deviation 0.694 7.955 8/20/2003 41.625 4.884 3156321 Coefficient of Variation 0.017 0.803 8/21/2003 41.610 4.765 3079881 8/22/2003 41.577 4.519 2920731 8/23/2003 41.507 4.010 2591689 8/24/2003 41.480 3.819 2468429 8/25/2003 41.458 3.670 2371729 8/26/2003 41.441 3.554 2296761 8/27/2003 41.419 3.410 2203869 8/28/2003 41.389 3.216 2078401 8/29/2003 41.351 2.985 1929480 8/30/2003 41.299 2.674 1728088 8/31/2003 41.240 2.345 1515931 9/1/2003 41.201 2.143 1385123 9/2/2003 41.221 2.247 1452418 9/3/2003 41.202 2.144 1385956 9/4/2003 41.187 2.068 1336415 9/5/2003 41.170 1.982 1280691 9/6/2003 41.115 1.720 1111914 9/7/2003 41.075 1.539 994653.9 9/8/2003 41.037 1.380 891817.4 9/9/2003 41.003 1.243 803659.3 9/10/2003 40.943 1.016 656877.9 9/11/2003 40.863 0.753 486392.7 9/12/2003 40.839 0.682 441101.7 9/13/2003 40.840 0.685 442669.9 9/14/2003 40.817 0.621 401155.2 9/15/2003 40.788 0.542 350283.4 9/16/2003 40.817 0.619 400259.2 9/17/2003 40.800 0.574 370749.7 9/18/2003 40.782 0.527 340509 9/19/2003 40.758 0.467 301627.4 9/20/2003 40.764 0.482 311554.7 9/21/2003 40.745 0.437 282129.6 9/22/2003 40.719 0.377 243397.8 9/23/2003 40.691 0.319 206022.6 9/24/2003 40.684 0.306 197597.7 9/25/2003 40.662 0.265 170979.8 9/26/2003 40.644 0.232 150009.5 9/27/20031 40.6211 0.195 126311.5 L L LOl 110 0l/bl/el L L ljo/lL/lL LLOl//lL LLpl/l/LC Ijoa//LL 110 l/S/L L 1,01 6l/pL LL ll/0L L L Z/SL/0L l LOl/8/Ol 0 LLo>16 L LOB�L/6 L pl/E�66 L LOB�l/8 LL0a/l/0 C Lj0/9j 9 LL0/0E/I/ LL0/£l/l Z+ LLOl/6� Q LLOl/l� 0 cm 110 19 Lp LL/ ' > L L9 l8L b/ L 9 O L0l/8l/ m LL�ellIS a L L0l/19 L/S 110, m LLOZ�/b LLOl/l/b LLOl/Zb L L��91/£ LLp�Z/E L L pl/S//£ L L LoZ/9lle L L p41le L L pl/lL/Z LLpl/2 Llj I01>/ L Lpl/l/L L L p�8j/L L L pl/L/L O O O O o o O o 0 o O O O O O O Ln o Ln o Ln o Ln o O O (•11) UOIIBA813 Allen aBeaand O! 02 oto of 00�����! t Opp%?! 00���[ O , O! &![ 0O�2�t[ 00��mot! 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O°z o ot °�%'°! v 0°1-- o 0-o! L o°c'`�'o CL o°zoo as t c 0e,,s 4' o°Q' 00 o°�i O°�' YO ifzl +' 0! 9� W O 0 O 2% / O/19 N O! O W � T 0� p o°e,��-9 N , o°ei!9 > Q OZ O L- `O,-J o OO`01.1 i- > ' Q 0 L9 0 0°O��s �%s o °Oc��-a Q �oa9-- °°z `O 0-4 �`O' O0', o°��L" O1O�'9 oi�'c' o°��� o°his O� O!°es�'! O°�is�'! ti I Cl) 04 IT d �` It (;}) UOIIBAG13 /heel GBeaany NORFOLK•RAM ENGINEERING SOLUTIONS FOR THE ENVIRONMENT One Roberts Road, Plymouth, MA 02360 TEL: 508.747.7900 Fax: 508.747.3658 www.norfolkram.com MEMO To: Cohasset Board of Water Commissioners From: Mark S. Bartlett, P.E. cc: Project Files (651.007.01) Date: June 23, 2011 Re: Reference Materials for Norfolk Ram Contract Activity As a courtesy, and for your reference, I have assembled the attached documents and summary project listings that reflect Norfolk Ram activities with the Water Commission over past years. The attached documents include the following: • Contract dated October 20, 2003 which authorizes Norfolk Ram work for the Water Commission, and allows for on-going work or other/new work via addendum to said contract. • Listing of projects worked on, 2011 (to date), 2010 and 2009, with significant projects highlighted; and attached thereto are listings of billing activity in these same years: 0 2011 Activity: stream gauging Work. Total to date approximately 932 0 2010 Activity: Review of Avalon/Norfolk Conveyor site, Consultation on TTHM and Manganese control, surface water testing, herbicide & pesticide restrictions, and stream gauging Work. Total for 2010 approximately $5,940. 0 2009 Activity: Meetings with Commission, review of watershed development proposals, watershed monitoring & assessment, Conservation Trust and Wheelwright Property mapping, TTHM and Manganese control, dam hydropower estimate, CPR grant application, and stream gauging Work. Total for 2009 approximately $8,617. • Copy of a Summary Report from 2004 (a particularly busy year) for Norfolk Ram Watershed/Source Water Protection Activities, and Other Consulting in that year. Again, these attachments are for your reference, to provide you with some historical perspective on the types of projects that Norfolk Ram has performed with the Water Commission in the past. If you should have any questions concerning our past or on- going project work, please do not hesitate to contact me. Page 1 of 1 Summary of 2004 Watershed/Source Protection Activities and Other Consulting List of Major Work and Deliverables by Norfolk Ram Group As prepared for Cohasset Board of Water Commissioners (also see Table of 2004 Invoice History that relates to this summary) 651.001.01—Contract O&M Review • Review of American Water Contract o Investigated the relative costs and benefits of contract operations for some municipal water operations in New England and other parts of the country to evaluate the competitiveness of the current contract between American Water and the Town of Cohasset. The results of the review were presented in comparative tables and charts. Cohasset's operating cost was found to be quite comparable to those smaller communities most similar to Cohasset in type and size of system and volume of water sold. [See the cost per million gallons for water production for comparable Massachusetts towns of Southbridge, Winchendon, and Sturbridge (groundwater source); and for other towns of Plattsburg, MO and Ramseur, NC, all of which are operated under contract with private firms; and data for towns of Ellsworth, ME and Montpelier, VT which are municipal(non-contract) operations but similar to Cohasset in size and type(surface water source)]. Found that American Water contract costs have held within the limits of our regional inflation and within the contract renewal terms established three years ago; and based on the comparative information, the American Water contract fee continues to appear reasonable and within the expected marketplace costs that were determined by public procurement bidding when they were originally contracted. 651.004.01 —CCR Map • CCR Map/Assistance with CCR o Edited,revised and re-formatted the CCR Map to client's specifications,including development of page size version, embedding in CCR report(PDF) and created version for Water Department web site. 657.007.01 —Water Resource Protection Services • Grant Opportunities and Applications(work in Jan,Feb,March, October and December) o Follow-up for 319 Grant and CWSRF - Prepared final documentation and submittals to satisfy DEP, including preparation for Town Meeting approval actions, as required for final DEP award of the 319 Grant Funds (n.b., grant application was June 2003) and for DEP award of CWSRF Loan Funds(n.b, loan application was August 2003). o Follow-up for the CWSRF - Prepared and submitted the Clean Water State Revolving Fund 2004 Project Application, dated October 15, 2004, that included engineering plans and specifications, and permit applications, for the "Cohasset Stormwater BMP (best management practices) Implementation Project" (local cost share for this project is being covered in part by the CWSRF loan funds). o Drinking Water Supply Protection Grant: Land Purchase Grant Program that provides 50% EOEA grant funds for land purchases. This grant application was submitted on December 7, 2004. • Review of Watershed Threats o Researched Scituate 40b project for potential threat to watershed o Norfolk Conveyor Site 1. Requested and obtained PIP(public involvement plan)activity 2. Reviewed groundwater discharge permit status; and June 2003 risk assessment review. 3. LSP review of Phase II work, develop detailed groundwater discharge permit conditions memo for the Board 4. Review of wastewater issues (memo on conditions), and initial meetings with attorneys and engineers for Avalon development Page 1 of 8 (prepared December 14,2004) N:\Projects\651 Cohasset Board of Water Comm\651.07-1 Wtr Resres Prot.Srvcs\2004 Activity Review.doc Summary of 2004 Watershed/Source Protection Activities and Other Consulting List of Major Work and Deliverables by Norfolk Ram Group As prepared for Cohasset Board of Water Commissioners (also see Table of 2004 Invoice History that relates to this summary) 657.007.01—Water Resource Protection Services(continued) implemented basic Zone A protection bylaw,(7)completed Phase H stormwater management plan, (8) completed stormwater system mapping (preliminary step to implementation of controls), and (9) sewer system expansion within parts of the watershed. Key current implementation activities include (1) 319 Grant and CWSRF loan awards for design & construction projects for control of non-point source pollution (stormwater) that contributes nutrients, bacteria, oil & petroleum hydrocarbons, and suspended solids (turbidity), and that also represent a vulnerability from tanker spills that could contaminate Lily Pond; (2) Water Commission sponsored warrant articles in place(for upcoming town meeting)for purchase of open space parcels within the watershed. Priority future considerations should include: (1) Review and revise surface water test parameters & locations (e.g. for TOC, DOC, bacteria, algae); (2) Conduct study, prepare lake management plan for the Aaron River Reservoir; (3) Assess Zone A limits for (a) possible extension of tributaries, and (b) define by reconnaissance and survey specific limits of existing Zone A areas within Cohasset; (4) Designate No Salt zones in areas tributary to supplies and limit truck access to King Street; (5) Upgrade Zone A control bylaws, seek stronger controls particularly regarding septic system inspection and upgrade of older systems; (6) Continue open space acquisition / conservation restriction for developable land in Zones A/B. o Weston & Sampson: Reviewed the major requirements for Cohasset Water Department to comply with the Stage 1 &2 Disinfectants/Disinfection Byproduct Rules, and to comply with the Long Term 1&2 Enhanced Surface Water Treatment Rules. A series of Phase I and Phase II recommendations were presented along with estimated costs. Barbara emphasized that depending upon the success of individual plant improvements, all of their recommended plant improvements may not be needed to achieve regulatory compliance. The Water Commission ` noted that their goal is to exceed the regulatory standards and to achieve the highest possible water quality regardless of regulations. The two recommendations that stood out as key were: (1) install granular activated carbon (GAC) in the existing filter beds (include replacement of filter media, as it is old), and(2)move the final chlorine disinfection point to AFTER filtration, and that this will require construction of baffles in the clear-well to increase detention time and mixing. o Northeast Watertech Services: Reviewed plant operations status and the results of study to optimize treatment. Source water can generally be characterized as high in organics (TOC) with about 90% of this being dissolved fraction(i.e. DOC)which is most difficult to remove through plant operations. Given this source water, achieving goals for TTHM and HAA5 reduction will be the major challenge. Major recommendations included: (1) Improve coagulation by (a) increase in the Alum dose and addition of polymer, or(b) evaluate (pilot test) and implement Polyaluminum Chloride for coagulation'; and (2) move chlorination point to after filtration. o Tutela En ing eering: Provided a re-cap of several issues concerning taste & odor, regulatory requirements and the control of disinfection byproducts, as previously discussed. They also reviewed progress to date in improving the water distribution system and discussed water quality issues as may be controllable through improved distribution and water treatment. The key distribution related recommendations included (1) continue the flushing program, (2) conduct a distribution system water quality study,to evaluate chlorine residual deterioration 1 Although more costly,this approach doesn't require as much alkalinity,is not as pH sensitive,and the turbidity reductions will be significant. Based on NWS's settled turbidity chart,the reduction could be a full order of magnitude. Page 3 of 8 (prepared December 14,2004) N:\Projects\651 Cohasset Board of Water Comm\651.07-1 Wtr Resres Prot.Srvcs\2004 Activity Review.doc Summary of 2004 Watershed/Source Protection Activities and Other Consulting List of Major Work and Deliverables by Norfolk Ram Group As prepared for Cohasset Board of Water Commissioners (also see Table of 2004 Invoice History that relates to this summary) 657.007.04—Stream Flow Monitoring(Riverway Grant) • Riverways Grant- Stream Flow Monitoring-The Project implements two tasks recommended in the Water Commission's Surface Water Supply Protection Plan(SWSPP)for Lily Pond and Aaron River Reservoir(the sources of Cohasset's public water supply): 1. Hydrogeological assessment, and 2. Water balance evaluation for water entering and existing Lily Pond and the Aaron River Reservoir Stage data is collected(via the automatic data recording pressure transducers)at each station on an hourly basis to establish baseline flow data from which to monitor changes. The data recorders are capable of recording data on an hourly basis(or less)and of storing up to 24,000 data points(>>three months of hourly readings,:z�2184 records). This data is downloaded directly to a storage device or laptop computer; and at the same station visit, a portable stream flow meter is used to obtain a set of instantaneous stream flows at each station cross-section. The combined data(i.e. downloaded stream elevations plus field measured cross-section stream flows)would then be reduced to develop Rating Curves for each of the five(5) stream gauge locations. Visits are timed to include low and high flow periods that will provide information that will enable the Water Commission to complete an assessment of the current impact of withdrawals on streamflow in Bound Brook and how additional withdrawals might affect such streamflows. o Stream flow monitoring was completed during 2004 on the following locations and dates: 1. Peppermint Brook,Aaron River,Brass Kettle Brook(3/2/04,4/29/04, 5/20/04, 7/20/04, 10/28/04, 11/18/04& 12/15/04) 2. Bound Brook(3/27/04,4/3/04, 5/20/04, 8/4/04, 11/18/04, 12/15/04) 3. Herring River(5/20/04, 7/20/04, 11/18/04) 4. Brass Kettle Brook @ Lily Pond(3/2/04, 5/20/04) 657.007.05—Taste&Odor Survey 0 Taste& Odor—Conducted as a part of the Water Commissions on-going efforts to provide safe, high-quality drinking water to consumers, a Drinking Water Taste and Odor Study was completed to evaluate the characteristics of Cohasset's drinking water and to identify possible actions to improve the overall aesthetic quality of tap water. o The first phase of the Taste and Odor Study consisted of a baseline water quality evaluation comprised of twelve(12)water samples collected on November 17, 2003 from municipal buildings (6),businesses(2), and residents(4)located throughout the Town of Cohasset water service area. o A Comprehensive Water Quality Survey was mailed to all of the approximately 2,500 water customers, on March 3,2004,to compile consumer input regarding water use patterns and the perceived aesthetic quality of Cohasset's water. A total of 472 Survey replies were received and evaluated o Following the survey, detailed laboratory testing and a Flavor Profile Analysis were completed, on April 26, 2004, on fifty samples randomly collected throughout the water service area. The comprehensive sampling event included 1)in home testing for pH, temperature and chlorine residual; 2)laboratory water quality testing of samples collected from ten locations; and, 3)Flavor Profile Analysis to identify the predominant taste and odor characteristics of the water. o McGuire Environmental Consultants, Inc(McGuire)completed a Flavor Profile Analysis, on April 27-30,2004, on all 50 samples using ten panels of four people each to evaluate the Page 5 of 8 (prepared December 14,2004) N:\Projects\651 Cohasset Board of Water Comm\651.07-1 Wtr Resres Prot.Srvcs\2004 Activity Review.doc Summary of 2004 Watershed/Source Protection Activities and Other Consulting List of Major Work and Deliverables by Norfolk Ram Group As prepared for Cohasset Board of Water Commissioners (also see Table of 2004 Invoice History that relates to this summary) 651.010.01-Bedrock Sampling • Bedrock Sampling(switched from quarterly to annual testing) o Some follow up work related to 4th quarter 2003 testing, followed by o Groundwater bedrock sampling(annual event) completed on October 13,2004 651.012.01-Quarterly Surface Water Monitoring • Quarterly Surface Water Quality Sampling Program: Quarterly surface water sampling is completed in accordance with the Long Term Sampling Plan detailed in the Surface Water Supply Protection Plan(SWSPP)for Lily Pond and Aaron River Reservoir prepared by Norfolk Ram Group in June 2002 with the sample locations and chemical constituents selected to reflect the use of the Lily Pond and the Aaron River Reservoir as a public water supply and to provide a thorough evaluation of the water quality within Lily Pond,the Aaron River Reservoir and their tributaries. Quarterly sampling events completed during 2004 include: o The second quarter 2004 sampling consisting of a total of seventeen(17) samples collected on June 9,2004. This expanded sampling event included additional locations and parameters including bacteria,perchlorate, and TOC/DOC o The third quarter 2004 sampling included a total of seventeen(17)samples collected on October 12,2004 o The fourth quarter 2004 sampling include a total of eighteen(18) samples collected on December 14, 2004. • Supplemental Bacteria testing to assess potential septic system impacts o On February 10,2004,Norfolk RAM Group,LLC(Norfolk) conducted a supplemental round of surface water quality sampling to investigate potential impacts that could be attributed to the use of septic systems within the Zone A Surface Water Protection Area for Lily Pond and the Aaron River Reservoir. The supplemental investigation consisted of the collection of fourteen(14) surface water samples from locations in and around Lily Pond,the Aaron River Reservoir and tributaries thereto. The fourteen(14) surface water samples were collected between 7:00 and 11:00 am,chilled and delivered by 12:30 pm to Analytical Balance Laboratories under chain-of-custody protocol for immediate processing. The samples were analyzed for three different types of bacteria; fecal coliform,E. coli and enterococci. The site selection criteria included four considerations: 1. Tributaries to Lily Pond and the Aaron River Reservoir; 2. Sites proximate to houses that are still relying on septic systems; 3. High use areas(including both people and animals); and, 4. Areas along Lily Pond receiving untreated stormwater runoff. • Phosphorus Levels in Treatment Plant Sludge o Sample of supernatant from the sludge settling basin was collected for total phosphate and orthophosphate analysis(March 4, 2004 status report) 651.014.01- Stormwater Controls • Other Stormwater Projects (work that preceded 319 grant work) o GPS/GIS Mapping of Stormwater Drainage-Review, organize and file Cohasset topographical maps and CD's (for future 319 work); coordinate with Aerotech on missing drawings (EPG report review); and overlay new Aerotech topography on Norfolk CAD files to update storm drain information for study areas. o pre-construction wet weather stormwater sampling and testing(April 20,2004 status report) Page 7 of 8 (prepared December 14,2004) N:\Projects\651 Cohasset Board of Water Comm\651.07-1 Wtr Resres Prot.Srvcs\2004 Activity Review.doc 99 Summer Street DEUTSCH WILLIAMS Boston,MA02110-1213ODW j 617.951.2300 I 617.951.2323 fax i Rodney G.Hoffman rgh@dwboston.com !EE) NOV 14 2003 NOR •01.K RAM GROUP November 12,2003 i �I f Mr. Mark S.Bartlett President Norfolk Ram Group, LLC One Roberts Road f Plymouth,MA 02360 RE: Cohasset Water Commission Contract I i Dear Mark: As you requested,I have enclosed the three copies of your contract that have been i executed as being"approved as to form". I Ver ours, i t Ra y G. Hoffman 1 RGH:cjb enclosures as stated i i I I DWLIB 145200v1 5010/09 €e I 1 1 i f 3 1 {I 7 I 1 DEUTSCH I WILLIAMS I BROOKS I DERENSIS&HOLLAND,P.C. Attorneys at Law ? i I 1 2.5 The CONSULTANT represents and warrants to the TOWN that the CONSULTANT and all its personnel (whether employees, agents or independent contractors) will be qualified and duly licensed (if necessary) to perform the services required by this Agreement and further agrees to perform services in a professional manner adhering to. a reasonable standard of care and in accordance with all applicable State or Federal laws, rules and regulations. The CONSULTANT will obtain any and all permits, bonds and other items required for the proper and legal performance of the work. 2.6 The CONSULTANT represents and warrants to the TOWN that it is not a party to any agreement, contract or understanding which would in any way restrict or prohibit it from undertaking or performing its obligations hereunder in accordance with the terms and conditions of this Agreement. 2.7 All written materials and any other documents (whether in the form of"hard" copies, graphics, magnetic media or otherwise) which are produced by the CONSULTANT pursuant to this agreement shall be deemed to be "work for hire" and the copyright thereto shall be the property of the TOWN. ARTICLE 3 -PERIOD OF SERVICES 3.1 Unless otherwise provided on Exhibit A, the term of this Agreement shall commence on the date hereof and continue until the Work is completed to the Town's reasonable satisfaction. 3.2 The CONSULTANT shall proceed with the Work promptly after receiving authorization to proceed and will diligently and faithfully prosecute the Work to completion in accordance with the provisions hereof. In any event, the Work shall be completed not later than the applicable date(s) set forth on Exhibit A. The CONSULTANT acknowledges that time is of the essence for the Work performed under this Agreement. 3.3 If the CONSULTANT is delayed in the performance of any of its obligations under this Agreement by the occurrence of an event which may not reasonably be anticipated or avoided or is otherwise beyond its control such as fire or other casualty, abnormal adverse weather conditions, acts of God (collectively, "Unavoidable Events") which materially and adversely affect its performance hereunder, then the time for the CONSULTANT to perform its obligations hereunder shall be extended for such time as the TOWN shall reasonably determine is necessary to permit the CONSULTANT to perform in light of the effects of the Unavoidable Event. If an Unavoidable Event occurs which makes the performance of the Agreement impossible without the expenditure of additional TOWN funds, the TOWN may, at its option, elect to terminate this Agreement upon thirty•(30)days written notice. ARTICLE 4-PAYMENTS TO THE CONSULTANT 4.1 The compensation to due to the CONSULTANT shall be paid in the amounts, and in the manner, as set forth on Exhibit B, attached hereto. 4.2 The CONSULTANT will bill the TOWN monthly and at the completion of the work unless otherwise provided on Exhibit B, with one or more invoices broken down to show the CONSULTANT's time charges and hourly professional rates, categories and amount. of reimbursable expenses (if any), and, if applicable, the quantity of work performed, and/or the percentage of the entire project completed, and provide such supporting data as may be required by the TOWN. 4.3 The TOWN will pay.the CONSULTANT upon review and approval of such invoices by the Board of Water Commissioners. Page 2 of 10 additional named insured and such endorsement shall be reflected on the Certificate of Insurance. (d) Such other insurance as may be required to be carried by the CONSULTANT by law. (e) Such other insurance as the TOWN may reasonably require as set forth on Exhibit A. CONSULTANT shall maintain such insurance during the term of Agreement and give the TOWN twenty(20)days written notice of any change or cancellation of coverage. ARTICLE 7-GENERAL PROVISIONS 7.1 Upon the expiration or the termination of this Agreement for any reason, all data, drawings, specifications, reports, estimates, summaries and other work product which have been accumulated, developed or prepared by the CONSULTANT (whether completed or in process) shall become the property of the TOWN and the CONSULTANT shall immediately deliver or otherwise make available all such material to the TOWN. 7.2 Neither party may assign, transfer or otherwise dispose of this Agreement or any of its rights hereunder or otherwise delegate any of its duties hereunder without the prior written consent of the other party,'and any such attempted assignment or other disposition without such consent shall be null and void and of no force and effect. 7.3 Under this Agreement, the TOWN shall do the following in a timely manner so as not to delay the services of the CONSULTANT: 7.3.1 Designate in writing a person to act as the TOWN's representative with respect to the services to be rendered under this Agreement. Such person shall have complete authority to transmit instructions, receive information, interpret and define TOWN's policies and decisions with respect to CONSULTANT's services for the Project. 7.3.2 Assist CONSULTANT by placing at CONSULTANT's disposal all available information pertinent to the Project including previous reports and any other data relative to the Project, including but not limited to data prepared by or services of others, and memoranda, correspondence, special data or consultations as may be relevant to the Work; all of which CONSULTANT may use and rely upon in performing services under this Agreement. 7.3.3 Arrange for access to and make all provisions for CONSULTANT to enter upon public and private property as required for CONSULTANT to perform services under this agreement_ 7.3.4 Through its officials and other employees who have knowledge of pertinent conditions, confer with the CONSULTANT regarding both general and special considerations relating to the . Work_ 7.3.5 Cooperate with and assist CONSULTANT in all additional work that is mutually agreed upon. 7.4 Except as otherwise expressly provided in this Agreement, any decision or action by the TOWN relating to this Agreement, or its operation or its termination,shall be made by the Board of Water Commissioners. 7.5 This Agreement, together with Exhibit A (Consultant, Scope Of Work, Term),' Exhibit B (Payments), Exhibit C (Tax Compliance Certificate), Exhibit D (Consultant's Professional Rate Page 4 of 10 IN WITNESS WHEREOF, the parties hereto have set their hands and seals on the day and year first written above, CONSULTANT ark S. Bartlett, President, Norfolq Ram Group LLC TOWN OF COHASSET TOWN OF COHASSET TOW MANAGER BY ITS OARD OF WATER COMMISSIONERS Mark W. Haddad J4hn K. McNabb, Jr., ChairLian Robes E. Kasameyer Gf nn A. Pratt f • APPROVED . S TO i J / Town Cou•sel ~! I certify that an appropriation is available for the performance of this contract. Michael Buckley, Finance Director Page 6 of 10 EXHIBIT B PAYMENTS The terms of Payments may be modified in writing from time to time, as required for individual project assignments that represent the Work under the Agreement. However, unless otherwise specified in writing or no for individual consulting assignments or projects as they are identified in the numbered Attachments to EXHIBIT A,the following terms of payment shall apply to this Agreement•. 1. During the term of this AGREEMENT, The hourly rates set forth, in EXHIBIT D shall be and remain applicable for all engineering, consulting and environmental services provided by CONSULTANT pursuant hereto. The rates in EXHIBIT D may be revised annually or from time to time providing TOWN is notified in writing and agrees to such change in writing prior to any invoices to TOWN based on such revised rates. 2. For services performed tinder Section 2.1 of this AGREEMENT, the TOWN agrees to pay CONSULTANT the Fees stated in the accepted project proposal payable monthly, within thirty (30) days of the invoice date, as charges accrue in proportion to the services performed. If no specific Fees are.stated in an accepted project proposal due to the uncertainty of scope-of-work, then for services performed under such specific project proposal, the TOWN agrees to pay CONSULTANT within thirty (30) days of the invoice date, as charges accrue on a time charged plus expense basis. Unless otherwise stated in a project proposal that is an individual numbered Attachment to EXHIBIT A,the rates of CONSULTANT are as stated in EXHIBIT D. 3. For services performed under Section 2.2 of this AGREEMENT, the TOWN agrees to pay CONSULTANT within thirty (30) days of the invoice date, as charges accrue on a time charged plus expense basis. For this PROJECT, the rates of CONSULTANT are as stated in EXHIBIT D for personnel working on the PROJECT. ' 4. CONSULTANT shall keep current'of all applicable federal, state and local environmental laws, rules, regulations and standards which relate in any way to consulting services which are being provided or may be required hereunder, and shall timely notify TOWN and TOWN agrees to compensate CONSULTANT for any additional consulting work on this project which may result from such changes in federal, state, and local environmental laws and regulations, according to actual extra services provided by CONSULTANT at the applicable hourly rates in EXHIBIT D. Page 8 of 10 EXHIBIT D CONSULTANT'S PROFESSIONAL RATE SCHEDULE The fee schedule is contingent upon specific personnel assigned to a project and will fall within the following fee categories: LABOR CATEGORY RATE PER HOUR Expert Witness/Senior Consultant $240 Principal-in-Charge(PE/LSP) 160 Associate(PE/LSP) 140 Principal Engineer/Scientist/LSP 125 Senior Engineer/Senior Scientist 105 Project Engineer/Scientist 90 Engineer/Scientist Ili 80 Engineer/Scientist 11 70 Engineer/Scientist 1 60 Technician ill 65 Technician 11 55 Technician l' 45 All hourly rates are based on straight time for a forty-hour, five-day workweek and are charged for actual hours worked. Time spent in travel to project sites will be considered work related. For work requiring out-of-town travel and overnight stay, the minimum charge for work on the project will be eight (8) hours per day. TRAVEL,SUBSISTENCE,AND OTHER DIRECT EXPENSES Travel and subsistence expenses, outside printing, and other out-of-pocket expenses are to be paid for by the client at a cost plus fifteen percent(15%) markup. Travel and subsistence expense includes living and travel expenses of employees in visiting sites and attending conferences and performing services directly related to a project. Automobile expenses are reimbursable at$0.45 per mile. All subcontractor/vendor expenses will be charged to the client at a minimum of cost plus fifteen percent (15%). All equipment-rentals, outside reproduction expenses, and materials directly reimbursable to a project will be paid for by the client at cost plus fifteen (15%) basis. Other rental charges include photoionization detector(HNu) at$85.00 per day and equipped vehicle charge of$100.00 per day. Client retainers will be subtracted from the project's final invoice. Page 10 of 10 Attachment A-1 to Exhibit A Agreement between Cohasset Board of Water Commissioners and Norfolk Ram Group,LLC 1 C \ Table A-1 List of On-Going Projects and Watershed Consulting Work for the Cohasset Board of Water Commissioners xoject_ escrrption Schedule Payment Basis ateYs a rotection Services an Surface Water Supply Protection Plan Implementation Surface Water Testing quarterly per budget estimate Well.Installation and Testing quarterly per u met estimate Monitoring of eats to the Watershed(21E sites, CEL morithly or as T&M landfill,Norfolk Conveyor, etc.) requested eview Watershed Development PF6-p—osals as requested Stream Gauges/Hydrologic Analyses m re y or as T&M requested tormwater 131qP Implementation Programs as requested per budget (319 Grant Project, Stormwater Management Plans, etc.) estimate Watershed Line Modification(DEM Process) as requested per bud,-get estimate Watershed Mapping (watershed ts,Zone A limits, etc. as requested Town Bylaws,.Regulatoiy Protections, Land Use Controls as requested Grant Applications for Watershed Program Funding as requeste pes�uate t Public ucatlon and OutreachPrograms as requested Engineering Peer Review , REY as requested tConsulting on Ntate..Vrograms rogram, etc. as requeste ons ting on Land Acquisition, ConservitHon estrictions as requeste T &M (land ownership research, GIS mapping&analyses, etc.) Lily Pond/Reservoir Stuaies and Management Methods as requestedr eetings wl er WatersheEf Towns.andOrganizations as requested Meetings, Coordination with other Cohasset Town oar - as requested Meetings and Status Reports to Water Commission as requeste Other.Engineering and Consulting services Taste& Odor Survey as requested per budget Y estimate Consumer CoEidence Rep6R as requested T&M in Distribution System,Field Card Records as requeste Per u get GIS Mapping g( Y ) estimate Capital u etmg as requeste Project billing and payments vary according to assignments: T& M indicates time and materials charges for services, subject to review by the Water Commission; and budget estimates are provided as requested per project assignment. C.kV&MOWS\TemporaryIatemet Files\OLKE392\.AttachmentA.I-Summary of On-going projects.doc Attachment No. (A.2) To EXHIBIT(A) As Part of the Agreement Between The Town of Cohasset and The Cohasset Board of Water Commissioners (TOWN) and Norfolk Ram Group,LLC (CONSULTANT). STATEMENT OF WORK OWNER'S REPRESENTATIVE: Chairman Cohasset Board of Water Commissioners OTHER AUTHORIZED OWNER TASKING PERSONNEL: WORK TO BE PERFORMED: (Relative to Proposal No jnn/ ,use attachments as necessary): Assist the Water Commission in reviewing American Water contract performance to decide on renewal of the contract for another 3 years. Work to update previously prepared (2001) contract review tables & charts using the latest financial and performance data, and coordinate with Hugh Spurway or other American Water representatives for obtaining said data. Compile financial and performance data supplied by American Water or by the Commission, tabulate and compare Actual Contract Requirements vs. Actual Performance. (This work shall not include checking on similar or comparable contracts in other cities and towns unless authorized by separate work statement) . SCHEDULE or DUE DATE(S): Complete work within 1 week of receiving all requested data PAYMENTS: Estimated budget $1500. r Project Performance - Single Line Thursday, June 23, 2011 Norfolk Ram Group, LLC For the period 611/11 -6/30/11 1:48:35 PM Project Number:00651.001.00 Cohasset Board of Water Commissioners Total for00651.001.00 Project Number:00651.001.01 Cohasset Contract Oper.&Maint. Total for00651.001.01 Project Number:00651.004.01 Cohassett/Watershed Map for CCR Total for 00651.004.01 Project Number:00651.007.01 Cohasset/Water Resource Protection Sery Total for00651.007.01 Project Number:00651.007.02 Lily Pond/Request for Info from ENSR Total for 00651.007.02 Project Number:00651.007.03 CLOSED-319 Grant&Concept Stormwtr BMP Total for 00651.007.03 Project Number:00651.007.04 Stream Gauging Total for 00651.007.04 Project Number:00651.007.05 CBOWC/Taste&Odor Studies Total for 00651.007.05 Project Number:00651.007.06 CBOWC/Bound Brook Clearing Total for 00651.007.06 Project Number:00651.007.07 CBOWC-Disinfection By-Products Total for 00651.007.07 Project Number:00651.007.08 CBOWC-Manganese Removal Options Total for 00651.007.08 Project Number:00651.008.01 CBOWC/CHL Monitoring Quarterly Reviews Total for 00651.008.01 Project Number:00651.008.02 CBOWC/Cohasset-CHL Major Permit Review Total for 00651.008.02 Project Number:00651.009.01 CBOWC/GIS Work-Line Item#5375-998 Total for00651.009.01 Project Number:00651.009.02 GIS Work Cohasset Growth Dev Committee Total for 00651.009.02 Project Number:00651.010.01 Monitoring Wells-Line Item 5375-998 Total for 00651.010.01 Project Number:00651.011.01 RFP for Rate Study/Financial Services Total for00651.011.01 Project Number:00651.012.01 CBOWC/Quarterly Surface Water Sampling Total for 00651.012.01 Project Number:00651.013.01 CBOWC-22 Depot Court(AKA Brown's Auto) Total for00651.013.01 Project Number:00651.014.01 Rain Garden Stormwater Monitoring Total for 00651.014.01 Project Number:00651.015.01 CBOWC/Lily Pond Limnology Study Total for 00651.015.01 Project Number:00651.016.01 CBOWC/Production of SWSPP for Cohasset Total for 00651.016.01 v5.1.8(BARTLETTM)-Cost,Project Budgeting,Selected By:Projects with Job-to-Date Activity Page 1 Project Detail - YTD Thursday, June 23, 2011 Norfolk Ram Group,LLC Transactions for 1/2011 through 6/2011 4:50:27 PM Total Description Hours Billing Project Number:00651.007.01 Cohasset/Water Resource Protection Sery Task Number:00001 Arrowwood RDA Filing Task Number:00002 Grant Applications Task Number:00003 Review Watershed Threats(21 E,etc.) Labor 22 Engineer/Scienti 105 Sr Engr/Scient F 00088 McAllister,John 4/1/11 .50 52.50 Visit masshiqhwav vard on crocker lane per Steve Mav Request Total for 00003 .50 52.50 Task Number:00004 Meetings w/Commission&Status Reports Task Number:00005 Other Direct Costs Task Number:00006 RDA/NOI Filing-CHL Bylaw Violation Task Number:00007 Review of Watershed Developmt Proposals Task Number:00008 Watershed Map Upgrades Task Number:00009 Watershed Monitoring&Assessment Task Number:OOOOA Prep of Capital/operation budgets Task Number:00006 SWAP Form Prep Task Number:OOOOC Final issue letter water withdrawal impa Task Number:OOOOD Review Norfolk Conveyor Site Comm. Task Number:00010 Wheelwright Property Task Number:00011 Wolf Pit Property Task Number:00012 Wompatuck State Park Task Number:00013 EXTRA Task Number:00014 Bylaws&Regulations Task Number:00015 SWSPP Implementation Activities Task Number:00016 CPR Grant Application Total for 00651.007.01 .50 52.50 Project Number:00651.007.04 Stream Gauging Task Number:00001 Hydrologic Data Labor 22 Engineer/Scienti 080 Engr/Scien III F 00114 Downing,James 1/19/11 2.00 160.00 Uploadinq new data sent by drew from the water dept. F 00114 Downing,James 1/20/11 2.00 160.00 Preparinq end of vear reports F 00114 Downing,James 2/3/11 2.00 160.00 preparing and emailinq end of vear summary files to Drew(a.the water dep.,creatinq new files for 2011 F 00114 Downing,James 2/9111 1.00 80.00 Preparinq End of vear reports and emailinq to Drew at Water Dept. F 00114 Downing,James 4/18/11 3.00 240.00 Uploadninq new data sent by Drew fro the water dept. Total for 00114 10.00 800.00 Total for 080 10.00 800.00 Total for 22 10.00 800.00 Total for Labor 10.00 800.00 Total for 00001 10.00 800.00 Task Number:00002 RDA Filing Task Number:00003 Stream Gauge Installation Labor 22 Engineer/Scienti 080 Engr/Scien III v5.1.8(BARTLETTM)-Cost and Billing Selected By.Projects with Activity Page 1 Project Detail-YTD Transactions for 112011 through 612011 Thursday, June 23, 2011-4:50:27 PM Total Description Hours Billing F 00114 Downing,James 3/18/11 1.00 80.00 Reviewing all stream gauges performance and replacements Total for 00003 1.00 80.00 Task Number:00004 Stream Monitoring Total for 00651.007.04 11.00 880.00 Final Totals 11.50 932.50 v5.1.8(BARTLETTM)-Cost and Billing Selected By:Projects with Activity Page 2 Project Detail - YTD Thursday, June 23, 2011 Norfolk Ram Group, LLC Transactions for 1/2010 through 12/2010 4:39:01 PM Total Description Hours Billing Project Number:00651.007.01 Cohasset/Water Resource Protection Sery Task Number:00001 Arrowwood RDA Filing Task Number:00002 Grant Applications Task Number:00003 Review Watershed Threats(21 E,etc.) Task Number:00004 Meetings w/Commission&Status Reports Task Number:00005 Other Direct Costs Task Number:00006 RDA/NO]Filing-CHL Bylaw Violation Task Number:00007 Review of Watershed Developmt Proposals Task Number:00008 Watershed Map Upgrades Task Number:00009 Watershed Monitoring&Assessment Task Number:OOOOA Prep of Capital/operation budgets Task Number:OOOOB SWAP Form Prep Task Number:OOOOC Final issue letter water withdrawal impa Task Number:OOOOD Review Norfolk Conveyor Site Comm. Labor 33 LSP 135 Principal F 00076 Kitchen,Jonathan 8/26/10 1.00 135.00 Assist with review and comments on RAM Plan 140 Associate F 00048 Salvetti,Joseph 8/24/10 2.00 280.00 RAM review F 00048 Salvetti,Joseph 8/25/10 1.00 140.00 RAM Comments F 00048 Salvetti,Joseph 8/26/10 .50 70.00 RAM review Total for 00048 3.50 490.00 Total for 140 3.50 490.00 Total for 33 4.50 625.00 Total for Labor 4.50 625.00 Total for OOOOD 4.50 625.00 Task Number:00010 Wheelwright Property Task Number:00011 Wolf Pit Property Task Number:00012 Wompatuck State Park Task Number:00013 EXTRA Labor 44 P.E. 170 Principlal F 00077 Klein,Kevin 1/5/10 .50 85.00 TTHM and Manqanese F 00077 Klein,Kevin 1/7/10 .50 85.00 TTHM and Manganese F 00077 Klein,Kevin 1/11/10 .50 85.00 Water Forum F 00077 Klein,Kevin 1/12/10 5.00 850.00 review SW Testinq,Public GW Forum F 00077 Klein,Kevin 2/5/10 1.50 255.00 review National Grid Herbicide and Pesticide restrictions F 00077 Klein,Kevin 2/12/10 1.00 170.00 Herbicides and pesticides Total for 00077 9.00 1,530.00 Total for 170 9.00 1,530.00 180 P.E. v5.1.8(BARTLETTM)-Cost and Billing Selected By:Projects with Activity Page 1 Project Detail-YTD Transactions for 112010 through 12/2010 Thursday, June 23, 2011-4:39:01 PM Total Description Hours Billing F 00049 Bartlett,Mark 1/27/10 .25 45.00 call from Steve May,Merrill request re:Stop&Shop development Total for 44 9.25 1,575.00 Total for Labor 9.25 1,575.00 Expenses Reimbursable Expenses 514.00 Reimburseable Expenses F AP 0026572 1/30/10 Kevin P.Klein/01/12 48.00 mileaqe F AP 0026572 1/30/10 Kevin P.Klein/01/12 -18.00 mileaqe Total for 514.00 30.00 Total for Reimbursable Expenses 30.00 Total for Expenses 30.00 Total for 00013 9.25 1,605.00 Task Number:00014 Bylaws&Regulations Task Number:00016 SWSPP Implementation Activities Task Number:00016 CPR Grant Application Total for 00651.007.01 13.75 2,230.00 Project Number:00651.007.04 Stream Gauging Task Number:00001 Hydrologic Data Labor 22 Engineer/Scienti 070 Engr/Scien II F 00114 Downing,James 4/12/10 2.00 140.00 uploading data sent by drew from water dept and emailinq results back to water dept. F 00114 Downing,James 4/13/10 1.00 70.00 uploading data sent by drew from water dept and emailinq results back to water dept. F 00114 Downing,James 8/3/10 2.00 140.00 Updatinq monthly stream gauqinq data sent by Drew(a)the Water Dept. F 00114 Downing,James 8/4/10 2.00 140.00 Updatinq monthly stream gauqinq data sent by Drew(off the Water Dept. F 00114 Downing,James 8/6/10 1.00 70.00 Conferences calls with Instu to discuss issue with Brass kettle brook level troll F 00114 Downing,James 8/9/10 1.00 70.00 Conference calls and emails with technical support for Insitu to discuss options to fix the Brass Kettle Brook Level Troll Total for 00114 9.00 630.00 Total for 070 9.00 630.00 080 Engr/Scien III F 00114 Downing,James 1/12/10 .50 40.00 Providinq Jerad with infomation on curve ranges for stream data F 00114 Downing,James 1/21/10 3.00 240.00 uploading monthly stream data provided by Drew Cottone from the Water Dept. F 00114 Downing,James 3/10/10 3.00 240.00 Updata stream gauqinq infomation with data sent from Drew(a.)Water dept. F 00114 Downing,James 3/12/10 1.00 80.00 Updata stream gauqinq infomation with data sent from Drew(a)Water dept. F 00114 Downing,James 5/13/10 4.00 320.00 Uploadinq monthly data sent by Drew from the water dept. F 00114 Downing,James 6/16/10 1.00 80.00 Updatinq new monthly data dent by Drew from the Water Dept. F 00114 Downing,James 6/18/10 3.00 240.00 Updatinq new monthly data dent by Drew from the Water Dept. F 00114 Downing,James 7/12/10 4.00 320.00 Updatinq monthly data sent by Drew from the Water Dept. F 00114 Downing,James 9/3/10 4.00 320.00 Uploadinq new data send by drew from the water dept. v5.1.8(BARTLETTM)-Cost and Billing Selected By:Projects with Activity Page 2 Project Detail -YTD Transactions for 1/2010 through 1212010 Thursday, June 23, 2011-4:39:01 PM Total Description Hours Billing F 00114 Downing,James 10/11/10 4.00 320.00 Updatinq monthly data for each stream location data supplied by Drew from the water dept. F 00114 Downing,James 12/13/10 4.00 320.00 Updatinq stram gauginq information for each stream gauge,data sent by Drew at the Water Dept. Total for 00114 31.50 2,520.00 Total for 080 31.50 2,520.00 Total for 22 40.50 3,150.00 Total for Labor 40.50 3,150.00 Total for 00001 40.50 3,150.00 Task Number:00002 RDA Filing Task Number:00003 Stream Gauge Installation Task Number:00004 Stream Monitoring Labor 22 Engineer/Scienti 080 Engr/Scien III F 00114 Downing,James 2/10/10 3.00 240.00 uploading monthly data sent by drew from the water dept. F 00114 Downing,James 11/11/10 2.00 160.00 Updatinq monthly information sent by Drew for the Water Dept. F 00114 Downing,James 11/12/10 2.00 160.00 Updatinq monthly information sent by Drew for the Water Dept.,emailinq Drew the update files for each location Total for 00114 7.00 560.00 Total for 080 7.00 560.00 Total for 22 7.00 560.00 Total for Labor 7.00 560.00 Total for 00004 7.00 560.00 Total for 00651.007.04 47.50 3,710.00 Final Totals 61.25 5,940.00 v5.1.8(BARTLETTM)-Cost and Billing Selected By:Projects with Activity Page 3 Project Detail -YTD Thursday, June 23, 2011 Norfolk Ram Group,LLC Transactions for 112009 through 12/2009 4:41:57 PM Total Description Hours Billing Project Number:00651.007.01 Cohasset/Water Resource Protection Sery Task Number:00001 Arrowwood RDA Filing Task Number:00002 Grant Applications Task Number:00003 Review Watershed Threats(21 E,etc.) Task Number:00004 Meetings w/Commission&Status Reports Labor 44 P.E. 180 P.E. F 00049 Bartlett,Mark 12/10/09 2.00 360.00 work on input for annual report,email to JKM Total for 00004 2.00 360.00 Task Number:00005 Other Direct Costs Task Number:00006 RDA/NO[Filing-CHL Bylaw Violation Task Number:00007 Review of Watershed Developmt Proposals Labor 22 Engineer/Scienti 085 Pro]Eng/Scien F 00088 McAllister,John 5/5109 2.50 212.50 Review of 8 James Lane development proiect 44 P.E. 170 Principlal * F 00077 Klein,Kevin 4/21/09 .50 85.00 Avalon GWDP review * F 00117 Perry,Wayne 5/4/09 .50 85.00 contact bmp06 and 07 contractors for final cleanup Total for 170 1.00 170.00 180 P.E. F 00049 Bartlett,Mark 4/29/09 .25 45.00 start review of plan F 00049 Bartlett,Mark 5/5/09 .50 90.00 review 8 James Lane site w/JBM F 00049 Bartlett,Mark 5/6/09 3.00 540.00 review 8 James Lane site w/JBM,revise,finalize,issue letter with 3 fiqures F 00049 Bartlett,Mark 10/2/09 2.00 360.00 review C&C plans,review easment issue,scans,emails to CBWC F 00049 Bartlett,Mark 10/5/09 .25 45.00 Cook estate tel.call F 00049 Bartlett,Mark 10/6/09 .50 90.00 email response to JKM,follow up review of files on Abbott Homes-Cook Est. F 00049 Bartlett,Mark 10/15/09 .25 45.00 email to JKM on Abbott,review calls Total for 00049 6.75 1,215.00 Total for 180 6.75 1,215.00 Total for 44 7.75 1,385.00 Total for Labor 10.25 1,697.50 Total for 00007 10.25 1,597.50 Task Number:00008 Watershed Map Upgrades Task Number:00009 Watershed Monitoring&Assessment Labor 44 P.E. 160 Principal F 00049 Bartlett,Mark 9/2/09 .50 80.00 response/email to Glenn on request about Ellms Meadow skating area activity 170 Principlal v5.1.8(BARTLETTM)-Cost and Billing Selected By.Projects with Activity Page 1 Project Detail-YTD Transactions for 112009 through 1212009 Thursday, June 23, 2011 -4:41:57 PM Total Description Hours Billing F 00117 Perry,Wayne 8/31/09 1.50 255.00 review and consultations with Water dept and consultan on vegeative growth in L.Pond F 00117 Perry,Wayne 9/1/09 2.50 425.00 site visit with ACT Total for 00117 4.00 680.00 Total for 170 4.00 680.00 Total for 44 4.50 760.00 Total for Labor 4.50 760.00 Expenses Reimbursable Expenses 514.00 Reimburseable Expenses F AP 0025804 9/11/09 Wayne Perry/09/01 40.00 mileage/co h asset/I i ly pond F AP 0025804 9/11/09 Wayne Perry/09/01 -14.75 mileage/cohasset/li ly pond Total for 514.00 25.25 Total for Reimbursable Expenses 25.25 Total for Expenses 25.25 Total for 00009 4.50 785.25 Task Number:OOOOA Prep of Capital/operation budgets Task Number:0000B SWAP Form Prep Task Number:OOOOC Final issue letter water withdrawal impa Task Number:OOOOD Review Norfolk Conveyor Site Comm. Task Number:00010 Wheelwright Property Task Number:00011 Wolf Pit Property Task Number:00012 Wompatuck State Park Task Number:00013 EXTRA Labor 11 Technical/Suppor 065 Tech/Support F 00032 Harrison,Lanston 9/21/09 1.50 97.50 Setup Conservation Trust Map F 00032 Harrison,Lanston 11/5/09 1.50 97.50 Setup Watershed Boundary GIS Map for Wheelwright Propertv Proposal in Scituate F 00032 Harrison,Lanston 11/12/09 1.50 97.50 Edits to Wheelwriqht Property Proposal GIS Map F 00032 Harrison,Lanston 11/13/09 2.00 130.00 Edits to Wheelwriqht Propertv Proposal GIS Map F 00032 Harrison,Lanston 11/18/09 1.50 97.50 Revise Wheelwright Propertv Map Fiqure Total for 00032 8.00 520.00 Total for 065 8.00 520.00 Total for 11 8.00 520.00 44 P.E. 170 Principlal F 00077 Klein,Kevin 12/15/09 .25 42.50 tel con w/J.Hill to discuss Manganese and THM Public Forum F 00077 Klein,Kevin 12/29/09 2.00 340.00 water commission meetinq re:DBP and Manqanese presentation Total for 00077 2.25 382.50 Total for 170 2.25 382.50 180 P.E. F 00049 Bartlett,Mark 9/17/09 1.75 315.00 Aaron R.R.Dam Hvdropower estimate v5.1.8(BARTLETTM)-Cost and Billing Selected By:Projects with Activity Page 2 Project Detail -YTD Transactions for 1/2009 through 1212009 Thursday, June 23, 2011 -4:41:57 PM Total Description Hours Billing F 00049 Bartlett,Mark 9/18/09 .50 90.00 Aaron R.R.Dam Hydropower estimate;and email to JKM Total for 00049 2.25 405.00 Total for 180 2.25 405.00 Total for 44 4.50 787.50 Total for Labor 12.50 1,307.50 Expenses Reimbursable Expenses 514.00 Reimburseable Expenses F AP 0024530 1/10/09 UPS/01/08 baker -3.60 F AP 0026362 12/31/09 Kevin P.Klein/12/29 40.00 mileaqe/cohasset F AP 0026362 12/31/09 Kevin P.Klein/12/29 -12.50 mileaqe/cohasset Total for 514.00 23.90 Total for Reimbursable Expenses 23.90 Total for Expenses 23.90 Total for 00013 12.50 1,331.40 Task Number:00014 Bylaws&Regulations Task Number:00015 SWSPP Implementation Activities Task Number:00016 CPR Grant Application Total for 00651.007.01 29.25 4,074.15 Project Number:00651.007.04 Stream Gauging Task Number:00001 Hydrologic Data Labor 22 Engineer/Scienti 080 Engr/Scien III F 00114 Downing,James P 1/9/09 1.00 80.00 Uploading data F 00114 Downing,James P 1/27/09 3.00 240.00 Uploadinq new data and also preparing 2008 annual summary of flows and elevations F 00114 Downing,James P 1/28/09 2.00 160.00 Preparing 2008 Annual Summary reports and emailinq the results to Drew(),the water dept. F 00114 Downing,James P 3/18/09 3.50 280.00 Preparinq Annual summary report for each location followinq call from water dept. F 00114 Downing,James P 3/19/09 4.00 320.00 Updatinq stream data F 00114 Downing,James 5/7/09 3.00 240.00 uodatinq new monthly data F 00114 Downing,James 5/22/09 1.00 80.00 unloading data sent by drew from the water dept. F 00114 Downing,James 6/2/09 1.00 80.00 Uploadinq new montly data supplied by drew at the water dept. F 00114 Downing,James 6/3/09 2.00 160.00 Uploadinq new montly data supplied by drew at the water dept. F 00114 Downing,James 6/23/09 2.00 160.00 Uploadinq data sent by insitu from broken level troll,calls with instu about replacement level troll F 00114 Downing,James 7/13/09 4.00 320.00 Uploadinq data for each location,data supplied by drew from the water dept. F 00114 Downing,James 8/5/09 3.00 240.00 Uploadinq new data sent by drew from water dept F 00114 Downing,James 8/6/09 1.00 80.00 Uploadinq new data sent by drew from water dept F 00114 Downing,James 9/8/09 3.00 240.00 Updatinq new data sen by Drew from the Water dept. F 00114 Downing,James 9110/09 1.50 120.00 at water dept to collect bound brook stream gauge due to failure in operation, v5.1.8(BARTLETTM)-Cost and Billing Selected By:Projects with Activity Page 3 Project Detail -YTD Transactions for 1/2009 through 12/2009 Thursday, June 23, 2011-4:41:58 PM Total Description Hours Billing F 00114 Downing,James 10/12/09 3.00 240.00 Uploadinq monthlv data sent by Drew from the Water Dept. F 00114 Downing,James 11/16/09 1.00 80.00 Uploadinq monthlv data submitted by Drew(d,)Water Dept. F 00114 Downing,James 12/4/09 .50 40.00 preparing annual summary for DEP report per Water dept.request F 00114 Downing,James 12/7/09 1.00 80.00 preparinq data for report to DEP F 00114 Downing,James 12/9/09 2.00 160.00 preparinq data for report to DEP Total for 00114 42.50 3,400.00 Total for 080 42.50 3,400.00 Total for 22 42.50 3,400.00 Total for Labor 42.50 3,400.00 Total for 00001 42.50 3,400.00 Task Number:00002 RDA Filing Task Number:00003 Stream Gauge Installation Labor 22 Engineer/Scienti 080 Engr/Scien III F 00114 Downing,James 6/2/09 1.00 80.00 Discussinq and trouble shooting problems with aaron river level troll with drew()the water dept. F 00114 Downing,James 7/9/09 3.00 240.00 Preproqramminq new stream level troll for aaron river,site visit to Water dept to deliver and discuss installation and monitorinq with drew F 00114 Downing,James 11/3109 1.00 80.00 Proqramminq new level troll F 00114 Downing,James 11/4/09 1.00 80.00 (o)water dent dropinq off and discussinq the new level troll with drew Total for 00114 6.00 480.00 Total for 080 6.00 480.00 Total for 22 6.00 480.00 Total for Labor 6.00 480.00 Expenses Reimbursable Expenses 514.00 Reimburseable Expenses F AP 0025303 6/6/09 UPS/06/04 thomas 7.12 F AP 0025303 6/6/09 UPS/06/04 thomas -.93 F AP 0025352 6/13/09 James Downing/ 40.80 06/03 mileaqe F AP 0025352 6/13/09 James Downing/ -12.52 06/03 mileage F AP 0025492 7/11/09 James Downing/ 41.60 07/09 mileaqe F AP 0025492 7/11/09 James Downing/ -13.32 07/09 mileaqe Total for 514.00 62.75 Total for Reimbursable Expenses 62.75 Total for Expenses 62.75 Total for 00003 6.00 542.75 Task Number:00004 Stream Monitoring Labor 22 Engineer/Scienti 080 Engr/Scien III F 00114 Downing,James 6/3/09 4.50 360.00 (a)water dept.to trouble shoot problem with aaron river level troll,and trouble shootinq and fixed downlaodinq data at peppermint brook v5.1.8(BARTLETTM)-Cost and Billing Selected By:Projects with Activity Page 4 Project Detail-YTD Transactions for 1/2009 through 12/2009 Thursday, June 23, 2011 -4:41:58 PM Total Description Hours Billing F 00114 Downing,James 6/4/09 3.00 240.00 conference call with Win-Instu suppliers of level troll to try and reset level troll,downloading new software for level troll,ascertained problem is meachanical not software issue therefore returned level to supplier to diagnose problem Total for 00114 7.50 600.00 Total for 080 7.50 600.00 Total for 22 7.50 600.00 Total for Labor 7.50 600.00 Total for 00004 7.50 600.00 Total for 00661.007.04 56.00 4,542.75 Final Totals 85.25 8,616.90 v5.1.8(BARTLETTM)-Cost and Billing Selected By.Projects with Activity Page 5 American Water—Operations Update/Review June 23,2011 Prepared by Norman lavigne WMA Status: - Drought Watch level is NORMAL - Minimum flows at both AARD & BBCS routinely attained. - Weir gates at both control structures remain at maximum elevation to maximize water storage. - Monthly reports to Agencies continue. Comments received May 17ch Indicated good progress towards validating data. Scituate Hill Tank Cleaning? Distribution System Repairs—Prioritized asset list Power Systems Service Agreement—Renewal 7/l/11 —6/30/12 @ $1,690.00. Avalon Bay Update—Donna with South Shore Pipeline completed the disinfection, pressure testing, and bacteria sampling for a portion of the system. Tested area included from tap at Rt. 3A, Kennedy Drive (Bldgs 14-18), and approx 2,400 ft of 8 inch pipe along Bldgs. 1-6. All tests passed. Coliform tests were negative, HPC consistent with baseline sample collected at Rt. 3A tap. Booster Pump Station delivery is expected Friday, June 24tn Security Camera's—Lightening storms on June 2nd disabled cameras at Bear Hill and Scituate Hill Tanks. CCR—The annual CCR was delivered yesterday, June 22nd. The required certification form and documentation was sent Certified Mail, return receipt to each agency. Linden Ponds 1. Bankruptcy filing on June 14ch 2. True Up 3. Meters Whitney Crossing 1. Venturi Meter Issue—The SCADA system is currently programmed to only measure station flow while a booster pump is in operation. Drew has observed that when there is a difference of 3 or more psi between the two distribution systems (Cohasset on suction side & Hingham on discharge side),there is a flow of up to 150 gpm being supplied to Hingham which is un-measured. In the short term, we can run the station in manual and close the suction valve to the station. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org In the long term I suggest we call in Paul Ouelette, Harbor Controls, Inc. to re- program the PLC and SCADA system so that flow is continuously recorded. Drew checks the charts almost daily and has indicated that this hydraulic condition has only occurred twice in his recollection. 3 Events 5/27/2011 —Estimated flow 45,000 gallons 6/22/2011 —Estimated flow 64,500 gallons 6/18/2011 —Estimated flow 62,000 gallons Total; 171,500 gallons I will add this total to the Whitney Crossing Station flow totals. 2. Drew completed maintenance work on Pump#3 at the station this month. To safely complete this work, he disengaged the breaker to the pump. All three pumps are fed through one breaker. When re-energizing the pumps, all three motor controllers failed. Paul Ouellette, Harbor Controls, Inc, installed the equipment manufactured by Allen Bradley about 6 yrs ago when the station was built. The controller manufacturer has indicated that there was a recall of these controllers, but the recall expired last summer. Paul has indicated the supplier is willing to discount the cost of a new replacement drive to 50% off list. The list cost is $600 each,therefore, cost for repair is: Quantity Item Discounted Price Extended Cost 3 Drives $300 $900 1 Labor $1,680.00 Travel 3. I'm waiting to hear if the manufacturer will replace the units under warranty. Cost is $1,200/unit x 3 +programming. 4. Chem-Scan Colorimeter—The instrument is back in service. Internal battery was replaced which corrupted programming. We downloaded and re-installed the program. DBP Update—Annual Running Average is 68 ppb, quarterly average was 84.4 ppb. Clearwell Level Transducer—Unit has failed. Install Date: 09/2007. Warranty Period: 2 years. Replacement cost: $490.50 +tax+ shipping Lead time is 2-3 business days. General Grounds Maintenance- Lawrence Landscaping & Son, Inc. has submitted a proposal to clear grass along banking and breakwater area of dam as completed in 2010. Cutting should be completed(proposed $1,000). I suggest we skip fertilization of area ($750). 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Customer/Client 1. Norfolk Ram presentation 2. 61 Pleasant St—Needs street service replaced. Had previously spoke with Steve May and has been discussed previously at a Commission Meeting. Resident has renewed his service from the curb stop and still has problems. We have previously renewed the neighbor's service. 3. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org COHASSET WATER DEPARTMENT MAINTENANCE /OPERATION HIGHLIGHTS JUNE 39 2011 /JUNE 23,2011 MAINTENANCE • Replaced heat sink cooling fan for#1 Hi-Service pump • Removed defective In-Situ recording devices from Doane St.and Brass Kettle sites,they had not been recording data since February.Devices sent to Norfolk-Ram for evaluation and possible warranty replacement from manufacturer • Color instrument at Whitney Crossing not operational.Program was lost when back-up battery failed.Manufacturer sent program via email, several attempts to reload program were unsuccessful. The laptop computer that was being used can not support that type of program.Alternate methods are being investigated • Replaced fuses for A/C units mounted on enclosure of#1 Hi-Service pump • A hasp and lock were installed at the Aaron River reservoir underdrain valve chamber. The existing latch had been vandalized. • Cleaned and calibrated Lily Pond pH analyzer,flushed pond sample line to lab and UV analyzer • #3 pump at Whitney Crossing failed,replaced impeller wear ring and mechanical seal, unit back in service • The VFD drives for pumps 41 and#2 have failed.A quote is being solicited for replacement and reprogramming. These pumps can be used in an emergency if necessary • The Clearwell Influent sample pump failed, installed a replacement • P.M.'d air scour blower,changed lubricant and air filter, greased motor vacuumed enclosure • The ChemScan on-line color instrument is back in service. It had been out of service for approximately one month. The program had been erased and it took several attempts to successfully reload the program VENDOR SERVICES • Bear Hill Tank security alarm ADT failed,technician repaired and replaced back-up battery • Doane St.remote site could not be reset, contacted Comcast,router had lost internet communication after storm, internet address reset remotely, site back in service OPERATIONS • Stormy weather(6/2)caused failures of both storage tank levels,communication failures from all remote monitoring sites and remote security cameras,all sites were restored with the exception of the security cameras at the storage tanks(previous vendor no longer in business, substitute vendor is being investigated) • On Wednesday, 6/8,a flow was detected through the Whitney Crossing station without pump operation.This was due to low tank levels at Hingham's Turkey Hill storage tank and higher levels at our Scituate Hill tank.The suction valve to the pumps was closed to stop the flow. This condition lasted for 6 hours(0800-1400)with—62,000 gallons of water being transferred to Hingham. • Solicited quotations for inspection and or cleaning of the Scituate Hill Tank(quotes included) • With Project Manager,operated control valves at Bound Brook and Aaron River Dam Control Structures,marked stem cover for accurate visual indication of valve position, took level measurements to verify proper flow MISCELLANEOUS • #2 vehicle(plow truck)had starter motor replaced,passed state inspection Submitted by: Andrew Cottone 6/23/11 � r -0cn0 a -I * Cfn (� � 0 � = � � � � � mC� C) C� n� 3l c 0) m O v = c n m (D CD -. m m m ?:� O cD 3 7 (D O C1'a CS CL ;u a' ,: N CU m _0 N a = @ (D CD S U3 go m _ N m m N S N N 01 (�j 0 '+ rt r -0 n C1 m 7 7 L1 " (U 0 m (a C D = N tD cg c 3 v d CD fn O 0 n -a m e < CCDD N Cr CD ,Z Z ig O (� M. O d. 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OOD -' (7iN00 ODOOOOOOv000 (WOpip O � AAALn CN7i (-OO .O•► A W O i O M w r r m m 0 m (0) 0 =r o ? � 3 (a 3 33C) g pm m (gpm my 53 (a 2 2 �' � o � a �0 a � m nm m C) 0 w 0Roo WoC� o ( oo c � < m 0) 0) r3 $ �• � 03• > > 3 � o m � �< mo� mmw � d 3 ? - 0 3wm 3 go � 3 �< .. y y g Q yto. < < m < < z y N r 7 O (OA .L 0 y d 01 .O. O A O m 0 m 0• y (A N C (D m N m N � m O O O °' 1 N D D i �.►. c v o -, m mo om m > 0 a � 0 m0 00 0 n0 m w << �t3 r. oDO (A3 - M• � 330• y 0 E. to m (u w3 = 30y 3D � � � � aOD CD. 3 O 3 . 0 � n m A. Vl 7 f/1 y 7 m w S (n (r W � 0 Cl) y' 0 lD � O 0 � f/a1 W W N ' N ^' N ' N m O y s i N i 672 UNION STREET & ROCKLAND, MA 02370 781-878-8098 508-584-3680 " FAx 781-878-5298 ,r John Hoadley and Sans, Inc. WATER WORKS SPECIALIST DISTRIBUTOr OF OUALITY WATER. SEWER & DRAINAGE SUPPLIES TAPPING SLEEVES AND GATES INSTALLED•SMALL TAPS•PRESSURE TESTING AND DISINFECTION•ELECTRONIC LEAK DETECTION EMERGENCY REPAIRS•SPECIAL MECHANICAL ENGINEERING BACKFLOW PREVENTERS INSTALLED AND MAINTAINED INSERTION VALVES•LINE STOPPING DIVING SERVICES x;kl3iling:Dare SS Fn�r iE00 -E95e _3Y, sffi 5 i j ES°._i'_?.1 �'resterr.G ezations 711 Uaar.-:=t Stree! licuivisicn.�aivina:ervices.-n' 23 t seket str-? l l:I3T3lh r3II5.OP.S-P01 v,ti;:aivin _vicks.Corr, Klani3tn=3IIs, OR S-P31 06-01-11 Andrew Cottone Wk_781-383-0057 Cohasset,Town of Fx: 339 King St. MA303281 1 R1T_ Cohasset, MA 02025 We are pleased to provide you the following firm quotation and outline of the conditions of our services. Reservoir Type Dia. Hgt. Maximum Surface Cubic Price for Price for Price for or (Feet) Calculated Area Yards Diver Diver Additional LxW Capacity (S.F.) Sediment Inspection Cleaning& Sediment (Feet) (Gallons) 1"deep Only Inspection Per inch Mobilization Charge- Flat charge to mobilize and demobilize to your location. $450 $450 1. 1.8MG Reservoir OG Welded 75 56 1,800,000 4,416 13.63 $2,200 $2,450 $477 Subtotal $2,650 $2,900 Total 'Plus sales tax if applicable $2,650 $2,900 Scope of Work: Removal of accumulated sediment from the floor of the reservoir.The effluent will be disposed of at the districts direction. A final and comprehensive inspection will be performed documenting the condition of the entire structure and recorded on DVD. Written documentation with digital pictures,descriptions of the images and any recommendations will be provided to the district on a USB flash drive. Our bids are based on a variety of factors that pertain to the length of time it takes to accomplish our work.The main consideration is the amount of sediment that has to be removed, 2" of normal sediment is included in this bid. Initials Please initial the line items below to verify that you have reviewed them. Entry hatch on top of the reservoir is at least 18" diameter. The water level is kept within ten (10) feet of the top of the tank. Tank dimensions are correct. Scope of work is correct. 1. Placement and disposal of effluent removed from the reservoir is done at the direction of the Customer. 2. Quotes for cleaning assume that the sediment is normal material (such as silt,flocculated material, insects, manganese, rust, etc.)found in potable water reservoirs that is easily removed by our vacuum system. If the sediment is difficult to remove such as large amounts of concrete chips, gravel, sand, rocks, detached coating debris, etc.,then our hourly rate shall apply for each hour(over the first hour)for removing this material. 711 Market Street Klamath Falls,OR 97601 UiViSi©N rECHNOLOGY Ph Fax: ( - 473 • 541)883-1361 3. Unless specified in quote detail we clean all submerged horizontal and angled berms or sloped surfaces 35 degrees or less. Surfaces exceeding this angle such as the walls can be cleaned but must be listed separately in the quote detail or estimated by the divers upon inspection. We do not clean surfaces that are out of the water. 4. If any information provided to us is incorrect or if any problems exist that inhibit our ability to complete the job on a timely schedule,then we will notify you of the problem and reserve the right to add on to the quote based on our estimate of the additional time it will take to complete the work. Charges for time delays are$200 per hour. This paragraph only applies to any problems that are your responsibility(i.e. rescheduling with less than 2 business days notice,set up and start of work before cancelation,etc.) 5. For coating repair in steel tanks we use a two part underwater epoxy. Each rust nodule or area of coating defect is wire brushed to bare metal and epoxy is applied over the area. The epoxy chemically bonds to the steel, displaces water,and remains intact with a greater bond than the original coating. All of our repair, sealing and coating materials meet or exceed NSF 60&61 standards. Repairs are done at the districts direction for the rate of$375 per hour and$35 per tube of Manus or epoxy. 6. If dechlorination is required it will be charged at$25.00 per hour. If filtration is required then the filter bags will be charged at $400.00 per bag. Unless specified LVT does not remove the bags they become the districts responsibility to dispose of. 7. If payment is not made within sixty days of the date of the invoice,an interest charge of 3%shall begin to accrue each month on the unpaid balance. This interest will continue to accrue each month until the balance is paid in full. To avoid any interest charges,payment must be received or postmarked within the sixty days following the date of the invoice. Statements will be sent each month to reflect the new balance. Our cleaning procedure is accomplished utilizing our proprietary vacuum cleaner,the"LiquiVacTM"(Patented). The LiquiVacTM pumps an average of 200 gallons per minute. It has a rotating soft bristle brush that scrubs the floor clean and removes all sediment without creating turbidity in your reservoir. This is the only way to ensure that all biofilm is removed from the interior surfaces without getting any of it mixed into the water column. This system also enables us to clean walls. In a conscious effort to preserve our nations natural resources LVT will provide our reports to the district on USB flash drives. If you require a printed and bound copy of the reports please notify our office staff.There will be an additional fee of$125 per copy. In over 20 years of providing diving services we continue to treat every customer as if they were our only customer. We are dedicated to accomplishing every job with the utmost professionalism,safety and efficiency. Please sign this quote and FAX both pages back to us with an approximate time frame of when you would like the work done. If you have any questions please give us a call. We look forward to working with you. Quote is valid for 90 days. Upon signature the work shall be accomplished at a mutually acceptable date within one year. Sincerely, I find the above and preceding page of contingencies and procedures acceptable. Accepted by: Date: Brandon McGraw Contract Administrator Signature: Title: C 711 Market Street i Klamath Falls,OR 97601 c �idC UQUiVis'160N rCHNOLOGY Ph Fax: (541)883-1361 Billing/Change Order/Estimate Form Andrew Cottone 06-01-11 Cohasset,Town of Phone: Wk: 781-383-0057 339 King St. FAX/ Email: Fx: Cohasset, MA 02025 1-VT Ref.#: MA3032811 R1 T_ Team Leader: Diver#1: Diver 4f2: Diver 43: Reservoir Type Dia. Hgt. Maximum Surface Cubic Price for Price for Date or (Feet) Calculated Area Yards Diver Diver Work LxW Capacity (S.F.) Sediment Inspection Cleaning & Done (Feet) (Gallons) 1" deep Only Inspection Mobilization Charge- Flat charge to mobilize and demobilize to your location. $450 $450 1. 1.8MG Reservoir OG Welded 75 56 1,800,000 4,416 13.63 $2,200 $2,450 Subtotal $2,650 $2,900 Total *Plus sales tax if applicable 1 $2,650 1 $2,900 Itemize work: Time or Quantity: Extended: Sales Tax if any: Total Authorization Signature: Estimation of cost for recommendations that LVT can perform. Recommendations: Estimated Labor Estimated Material Total Estimate Total 672 UNION STREET ROCKLAND, MA 02370 781-878-8098 U I 508-584-3680 a�� FAx 781-878-5298 John ey and Sons, Inc WATER WORKS SPECIALIST D/STRIBUTOR OF QUALITY WATER, SEWER& DRAINAGE SUPPLIES TAPPING SLEEVES AND GATES INSTALLED•SMALL TAPS•PRESSURE TESTING AND DISINFECTION•ELECTRONIC LEAK DETECTION EMERGENCY REPAIRS•SPECIAL MECHANICAL ENGINEERING BACKFLOW PREVENTERS INSTALLED AND MAINTAINED INSERTION VALVES•LINE STOPPING Mr. Andrew Cottone Cohasset Water Department June 1,2011 Page 2 PROPOSAL FOR THE INSPECTIONAND CLEANING OF THE SCITUATE HILL I.8-MILLION GALLON STEEL WATER STORAGE TANK TOW1V OF COHASSET WATER DEPARTMENT COHASSET,MASSACHUSETTS PERSONNEL & GEAR: Divers/Tenders Complete Sterile Inspection/Cleaning Dive Station (All gear sanitized and utilized only in potable water.) 3"Pump 3" Suction Hose 3"Discharge Hose 25 CFM Compressor 300' Dive Rig Ladder Bailout Bottle Emergency Air Volume Tank and Filter Communications Boa 200 ppm Chlorine Solution Camera Manifold Dry Suit SuperLite Helmet Miscellaneous Tools Comprehensive report and corresponding,photographs to be submitted after completion of work. COST: While mobilized in area: Before July 1 / After July 1, 2011 Inspect only any (1)tank: $3,950.00* $4,140.00* Inspect and clean up to 6" of sediment, (1)tank: $4,070.00* $4,350.00* *All sites must be maintained to allow a truck and trailer to mobilize to within 25'of the tank, allow access around the circumference of the tank,and have good,sound ladder access to the rooftop. All entry hatches must function allowing internal access to each tank and personnel must be available to mobilize to site locations. At the time this project is to be conducted,the water level within this structure must be within I W of overflow. It is the responsibility of the customer to provide Underwater Solutions Inc.with a location for discharge for cleaning pro.jects.Please note: due to unforeseen economic conditions,a fuel surcharge may apply. AGREEMENT BETWEEN UNDERWATER SOLUTIONS INC. AND THE COHASSET WATER DEPARTMENT FOR THE INSPECTION AND CLEANING OF THE SCITUATE HILL 1.8-MILLION GALLON WATER STORAGE TANK AS FOLLOWS: The Cohasset Water Department, Cohasset,Massachusetts agrees to have Underwater Solutions Inc. perform the above mentioned work as per the conditions/terms and costs stated on the proposal dated June 1, 2011 (copy attached). PERSONNEL: Divers/Tenders GEAR: Complete Sanitized Inspection/Cleanin?.Dive Station (All gear sanitized and utilized only in potable water.) 3"Pump 3"Suction Hose 3"Discharge Hose 25 CFM Compressor 300' Dive Rig Ladders Bailout Bottle Emergency Air Volume Tank and Filter Communications Box 200 ppm Chlorine Solution Camera Manifold Dry Suit SuperLite Helmet Miscellaneous Tools SUBMITTALS: Comprehensive report and corresponding photographs to be submitted after completion of work. COST: While mobilized in the area: Before July l / After July 1 Inspect only (1.) tank: $3,950.00* $4,140.00* 0 Inspect and clean up to 6" of sediment, (1)tank: $4,070.00* 0 $4,350.00*-= TERMS: Payable Upon Receipt IN ACCEPTANCE OF AFOREMENTIONED AGREEMENT: UNDERWATER SOLUTIONS INC. C01-1ASSET WATER DEPARTMENT,COFIASSET,MA Signature of Authorized Representative Signature of Authorized Representative President .tune 1. 2011 Title Date Title Date *All sites must be maintained to allow a truck and trailer to mobilize to within 25' of the tank, allow access around the circumference of the tank, and have good, sound ladder access to the rooftop. All entry hatches must I'unetion allowing internal access to each tank and personnel must be available to mobilize to site locations. At the time this project is to be conducted. the water level within this structure must be within 10' of overflow. It is the responsibility of the customer to provide Underwater Solutions Inc. with a location for discharge for cleaning projects. Please note: due to unforeseen economic conditions, a fuel surcharge may apply. F_ AGREEMENT BETWEEN UNDERWATER SOLUTIONS INC. AND THE COHASSET WATER DEPARTMENT FOR THE INSPECTION AND CLEANING OF THE SCITUATE HILL 1.8-MILLION GALLON WATER STORAGE TANK AS FOLLOWS: The Cohasset Water Department,Cohasset,Massachusetts agrees to have Underwater Solutions Inc.perform the above mentioned wort:as per the conditions/tenns and costs stated on the proposal dated June 1,2011 (copy attached). PERSONNEL: Divers/Tenders GEAR: Complete Sanitized Inspection/Cleaning Dive Station (All gear sanitized and utilized only in potable water.) 3"Pump 3"Suction Hose 3"Discharge Hose 25 CFM Compressor 300' Dive Rig Ladders Bailout Bottle Emergency Air Volume Tank and Filter Communications Box 200 ppm Chlorine Solution Camera Manifold Dry Suit SuperLite Helmet Miscellaneous Tools SUBMITTALS: Comprehensive report and corresponding photographs to be submitted after completion of work. COST: While mobilized in the area: Before July I / After July 1 Inspect only(1)tank: $3,950.00* EZI S4,I40.00* 0 Inspect and clean up to 6" of sediment, (1)tank: $4,070.00* 0 54,350.00* 0 TERMS: Payable Upon Receipt IN ACCEPTANCE OF AFOREMENTIONED AGREEMENT: UNDERWATER SOLUTIONS INC. COHASSET WATER DEPARTMENT,COHASSET,MA Signature of Authorized Representative Signature of Authorized Representative President lunc 1. 2011 Title Date T.jtl e Date *All sites must be maintained to allow a truck and trailer to mobilize to within 25' of the tank, allow access around the circumference of the tank, and have good, sound ladder access to the rooftop. All entry hatches must'IunCtlon allowing internal access to each tank and personnel must be available to mobilize to site locations. At the time this project is to be conducted. the water level within this structure must be within 10' of overflow. It is the responsibility of the customer to provide Underwater Solutions Inc. with a location for discharge for cleaning projects. Please note: due to unforeseen economic conditions, a fuel surcharge may apply. d 672 UNION STREET ROCKLAND, MA 02370 781-878-8098 U r 508-584-3680 ' = FAx 781-878-5298 John Hoadley and Sons, Inc. WATER WORKS SPECIALIST - DISTRIBUTOR OF QUALITY WATER; SEWER & DRAINAGE SUPPLIES ES IGO- TAPPING SLEEVES AND GATES INSTALLED•SMALL TAPS•PRESSURE TESTING AND DISINFECTION-ELECTRONIC LEAK DETECTION EMERGENCY REPAIRS•SPECIAL MECHANICAL ENGINEERING BACKFLOW PREVENTERS INSTALLED AND MAINTAINED ( INSERTION VALVES•LINE STOPPING Proposal From: t g I� Water-, EX, Ut*111ity Co. The Right Mix for Cleaner Water F—nidby Utility servic,C.. I Gd C 0 R P 0 R A T E Q 535 Courtney Hodges Blvd. wwt,--A,.utilityservice.com P.O.Box 1350,Perry,Georgia 31069 KAREN JOHNSON Phone: 800-223-3695 508-523-6400 Date June 6, 2011 SfID: CN: SO: Page No. 1 of 1 Proposal Submitted to AUn Phone Cohasset Water Deparment, MA Andrew Cottone Fax Address Job Name 339 King Street ROV Inspection City State Zip Code Job Location County/Parish Cohasset MA 02025 Chief Justice Cushing Hwy Suffolk Tani:Name Tank Size&Style Est.Start Date Submitted by Scituate Hill Tank 1 1.8 MG GST 75'D 56'H I Upon Approval Karen Johnson Utility Service Co.,Inc.agrees to provide all labor,equipment,and materials needed to complete the following: 1. A date shall be coordinated by both parties for the tank to be inspected by a Remote Operated Vehicle(ROV). Inspection prices are based on scheduling multiple visits in the area and we request flexibility in scheduling. 2. It is the customer's responsibility to ensure that the safety conditions on the tank are up to code and that the ROV can be inserted in the tank with no obstructions. 3. All equipment entering the tank will be disinfected according to AWWA standards. 4. The exterior and interior of the tank will be inspected to assess the sanitary,safety,structural,security and coatings conditions.The interior inspection of the tank,as viewed by the ROV and associated equipment, will be recorded on a DVD during the inspection. 5. Exterior and interior paint samples will be taken and the samples will be analyzed at a certified laboratory to determine the total lead and chromium content of the existing coatings. 6. After all inspection work is completed,the tank will be sealed and made ready for service. 7. A comprehensive written report with color digital photographs will be submitted detailing the condition of the tank. A representative of Utility Service Co.,Inc.will schedule a date with the Owner to present the report and findings. 8. The above pricing is contingent on accessibility of the site and the ability of USCI to perform tasks required unobstructed, and to complete the task in one full work day. ($1500.00 for each additional day) Please sign and date this proposal and return one copy to our office. ----TWO THOUSAND FOUR HUNDRED and 001100 ----------------------- dollars $ 2,400.00 Payment to be made as follows: Payment in Full Upon Completion of Work—plus all applicable taxes Remittance Address: Utility Service Company,Inc.,P. O.Box 116554,Atlanta, GA 30368-6554 All material is guaranteed to be as specified.All work In be completed in a substantial Authorized workmanlike manner according to specifications submitted,per standard practices.Any USCI aheration or deviation from above specifications involving extra costs will be executed Signature only upon written orders,and will become an extra charge over and above the estimate. All agreements contingent upon strikes,accidents or delays beyond our control.Owner to Note: This propos I may be carry lire,tornado and other necessary insurance.Our workers are fully covered by Workmen's Compensation Insurance. withdrawn by us ff flol accepted within Slily(60) ClayS cceptance of Proposal—The above prices,specifications and conditions are satisfactory and are hereby accepted.You are authorized to do the work as specified.Payment will be matte as outlined above. Signature Date of Acceptance Printed Name Etilities 61-450-5214-020 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $11,316.16 are hereby approved and you are requested to place them on a warrant for payment. DATE: June 23, 2a11 Name of Creditor Account Amount Extended 61-450-5214-020 National Grid—Electric $46.73 $12.58 $59.28 $18.44 $201.31 $18.17 $12.58 $28.09 $90.35 $4,223.00 $8.55 $8.57 $4,659.51 $123.21 $9,510.37 Direct Energy $21.78 $129.72 $1,048.15 $.95 $33.14 $311.51 $1,545.25 National Grid—Gas $191.74 $48.49 $20.31 $260.54 Total S11,316.16 Superintendent Commissi96er C Printing & Postage 61-450-5113-020 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $169.34 are hereby approved and you are requested to place them on a warrant for payment. DATE: June 23, 2011 Name of Creditor Account Amount Extended Zi rint Centers Inc. 61-450-5113-020 $30.50 Purchase Power 135.65 3.19 $138.84 Total / $169.34 Superintendent mmission�ers Consumer Confidence Report 61-450-5424-020 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $770.00 are hereby approved and you are requested to place them on a warrant for payment. DATE: June 23, 2011 Name of Creditor Account Amount Extended 61-450-5424-020 Customized Data Services $770.00 Total % $7.70.00 Superintendent Commissioners Extraordinary Maintenance 61-450-5880-020 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $352.00 are hereby approved and you are requested to place them on a warrant for payment. DATE: June 23, 2011 Name of Creditor Account Amount Extended Cohasset Police Department 61-450-5880-020 $352.00 Total ) S352'00 Superintendent Commissioners*' i General Operating Expenses 61-450-5250-020 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $462.00 are hereby approved and you are requested to place them on a warrant for payment. DATE: June 23, 2011 Name of Creditor Account - Amount Extended Eco Systems Pest Management 61-450-5250-020 %��c<';_ 86.00 86.00 86.00 39.00 86.00 39.00 422.00 ADT Security Senjees Inc. 40.00 Total L5462.00 Superintendent Co ssioners i Little Harbor Project 62-450-5830-S11 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $711.27 are hereby approved and you are requested to place them on a warrant for payment. DATE: June 23,2011 Name of Creditor Account Amount Extended 62-450-5830-S11 John Hoadlev & Sons Inc $568.92 $142.35 S711.27 TOTAL $711.27 Superintendent Commissioners Sludge Removal Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $16,835.00 are hereby approved and you are requested to place them on a warrant for payment. DATE: June 23, 2011 Name of Creditor Account Amount Extended MPS S13,320.00 Volvo Rents $695.00 $2,200.00 $620.00 S3,515.00 Total ,'$16,835.00 Superintendent issioners / Chemical 450-5384-020 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $16,630.12 are hereby approved and you are requested to place them on a warrant for payment. DATE: June 23, 2011 Name of Creditor Account Amount Extended 450-5384-020 Jones Chemical $1,500.00 Holland Company Inc S8,025.52 Borden Remington Corp $532.00 $1,907.00 $782.00 S3,221.00 Univar S2,040.00 Prestine Water Solutions S1,843.60 TOTAL �-� N16,630.12 i Superintendent Commissioners 1 Glossary June 23, 2011 • Meeting Notes • Sign In Sheet • Norfolk Ram Grou • p Report on Stream Reference Material Gauging Norfolk Ram Group & Contract • American Water Operations Update Activity • General O Operations Report 6/3-6/23/11 • Quotes for Tank Clandget Spreadsheet • Warrant Cover Pages g "I King Street, Cohasset, Massachusetts Tel: (781) 383-0057 Fax: (781) 383-2906 ww02025 w.cohassetwater.org Cohfi$set Water D E P A R T M E N T Commissioners Peter DeCaprio CO"At) I &n W; l�l�(i W%m SZ�a 1950 Christopher D. Seebeck U Leonora C.Jenkins BOARD OF WATER COMMISSIONERS Tuesday, July 12, 2011 @ 7:00 pm Town Hall Room B, 2nd Floor 41 Highland Avenue AGENDA 7:15pm Water Commissioners to update Advisory Committee on Operations 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org �1 c Cohasset Water Ln Commissioners �+ _ `- � D E P A R T M E N T _ ,W C071'�IZunZt�Since 1950 Peter DeCaprio T CO"ASS[T S�� the Christopher D. Seebeck Leonora C. Jenkins BOARD OF WATER COMMISSIONERS Tuesday, July 26, 2011 @ 7:00 pm Water Department 339 King Street 7:00—7:15; Public—Abatement Requests—Approval of Meeting Notes 7:15—7:30; Discussion/Vote - (1) Litchfield Conservation Restriction; (2) Sohier Street surplus land 7:30—7:45; American Water—Operations update/review 7:45—8:30; Department operations—review of maintenance expenditures; priority system repairs; Aaron River sluice gate; Milfoil; Avalon Bay; misc. 8:30—9:00; RFP planning, contract review 339 King Street, Cohasset, Massachusetts 02025 Tel: (78l) 383-0057 Fax: (781) 383-2906 www.cohassetwatenorg 4 - Coh"Set Water D E P A R T M E N T Commissioners v Peter DeCaprio } COHASSGT dw CON~10 Since 1950 �o Christopher D. Seebeck ii \ -- Leonora C. Jenkins Minutes of the Cohasset Board of Water Commission July 26, 2011 Members Present: Peter DeCaprio, Chairman Christopher Seebeck, Vice-Chairman Leonora Jenkins, Clerk Recording Secretary: Brenda Douglas Guests Present: Norman Lavigne, of American Water, Tom Keeffe of Tutela Engineering, Jody Butman, Fire Chief Silvia Peter DeCaprio called the meeting to order at 7:01 pm Public Comment/Abatement Requests Chief Silvia came in to thank the commission. Then there was a brief discussion regarding the Bear Hill Tank. Chief Silvia stated he had been up to Avalon and the right of way has been worked out. Lee stated that the easement issues have been addressed as well. She met with the Avalon construction staff on site and described the need to keep the easement 30' all the way. Since no construction had been done in the area, the staff agreed that with a minor relocation that our 30' easement will be kept intact from the road to the tank. Revised plans were to be made available by the Avalon staff to all attorneys involved. Abatement James & Christine Brown of 10 Beach Street— Homeowners requested abatement of their 11/15/2010. The owners submitted a letter stating that they had a leak in their sprinkler line and supplied a bill which has been paid. The bill in question is from 6/29-9/28/10. After a brief discussion motion by Peter to deny seconded by Chris all in favor. Robert Willms of 123 Atlantic Avenue has written a letter stating that he would be willing to pay $8500 of the charged $19,310. The Commission discussed that they felt that the full amount charged should be upheld. Peter will send a letter to reconfirm that they will not accept his. Motion made by Chris and seconded by Peter not to accept Mr. Willms proposal, all in favor. Francis O'Meara — Peter explained that they are all in favor or $5000 fine 1st by Peter seconded by Chris all in favor 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Litchfield Conservation Restriction — Peter reported that Lou Ross, Town Counsel, suggested that nothing be voted on at this time. The Town of Scituate, in Peter's words, does not have their act together. The vote was tabled until further notification from Town Counsel. Sohier Street Surplus Land - Motion made by Commissioner DeCaprio to transfer the land Parcel #15-2 (Old Sohier Street Wells) to the Selectmen as land surplus. This was previously authorized at the 2009 Town Meeting. This was seconded by Commissioner Chris Seebeck, all in favor, 3-0. Brass Kettle Brook- Peter will discuss with Lou Ross, Town Counsel, to see if there is any downside for the Commission to see about the appropriation from the CDC. Chris suggested we wait till next meeting after town counsel has been spoken to. All in agreement American Water Report Action Items Pump Controller Purchase — The Commission agreed to approve. And this would be under the maintenance Cap. Scituate Tank Inspecting/Cleaning Quote —The Commission would like the bill broken up between cleaning and inspection. Inspection would be under general operating and the cleaning would go under the maintenance cap. Milfoil —The Commission requested that Norm check with the company doing the work and have them hand pick some from Lily Pond. The Commission is concerned that the Milfoil is down in the pond and possibly at the intake structure. Leak Detection Survey — The Commission agreed to have Greg Pyburn do Y2 the system for $2000. MA DCR Meeting — Lee Jenkins and Peter DeCaprio have agreed to meet with DCR. The meeting is scheduled for Friday, July 29t" at 1:OOpm. Lily Pond TOC There have been some high TOC levels recently. There was a discussion of dredging the pond in the area outside the lagoons. Tom Keeffe suggested it would be very costly. The army corps of engineers would be involved and the permitting alone could be in the range of 50K-100K. Norm stated that the TOC readings out in the pond beyond the rock are low where as the levels of the intake are extremely high. The Commission stated that they would like the sample taken and split one to go to our lab and then send 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org another one to another lab to verify the readings that we are getting. Norm stated he would have the samples taken and set to two separate labs. The processing of the sludge should be able to get thru till the fall. Norm stated that he does not see it as an issue. Peter questioned why we are producing so much more sludge. Norm stated that the quality in the pond is the issue. The Commission questioned how much chemical is being used. Norm reported that there is no increase in chemical use. Chris stated that we need to maximize the bag so that the lagoon is dry for the winter months. There was a discussion of the intake structure and how the vegetation is making it necessary for the screens to be cleaned twice a day. Ph counts at Ellms Meadow - The DEP is concerned that it will affect Lead & Copper, if it does they may make us feed pH into the system from the meadow. This is not an immediate issue. Chris was concerned that the state would shut down the meadow during the summer. Norm stated that he did not feel that they would do that during the high consumption of the summer. Norm stated that if we failed in December we would have to be ready to implement the pH. Norm then reported that there were 6 hours of overtime. Peter wanted to know what was the cause of the overtime it was explained an alarm call out and Billy going out to sample at the meadow. Linden Ponds true up. We owe them ...... Peter stated that he does not have a problem with us owing them. Norm stated that they are using an exorbitant amount of water. Peter stated that it has to do with the new hospital that has been put in. 150 North Main Street— Lee reported that Lou Ross had put together the easement and it needed signatures. Aaron River Slues gate- Peter states the valve is leaking and would like it fixed. Norm stated Underwater Solutions could get a diver in and check it out. Norm will look into. Department Maintenance/Operations — (Andrew Cottone submitted report for Commission, attached) Peter DeCaprio then presented a breakdown which Norm had given him for the different expenditures at the different facilities for the past fiscal year, (copy of report attached). Peter stated that Instead of the portion that has been coming out of extra ordinary maintenance it should be presented at Town Meeting in November as capital and taken out on bond debt. Chris stated that it should be set up that on lean years we are funding. Next FY Peter stated he would like to start at 100,000 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org for extraordinary maintenance. Peter asked that Lee speak with the Police chief in regards to cutting back on details. Peter requested that Norm see what the cost comparison would be to flag people vs. Police. Aaron Reservoir— Peter stated that it is part of Americans contract that it was American's responsibility to handle the upkeep of the reservoir. Peter stated that he would discuss with Norm at a later date. Peter spoke with Mark Bartlett and he stated that 4 RFP should be written. A quick breakdown to each is as follows: 1: Extend 5 year contract with American Water. 2: Split off Distribution to go to DPW. 3: Take the operations in house. 4. Have it bid out for a new contract completely. This would be the more complicated should be put together 1 st. The Commission agreed that this should be started in August. Peter has spoken to Mark Bartlett of Norfolk Ram to assist in the RFP's. Peter then supplied the board with his ideas on reducing the water rates but still keeping revenues up. The only way to make this happen it to reduce operating costs. This is thru the Contract Operations. Chris stated that he knew of someone with great knowledge in writing an RFP so he was going to contact him and see if he is interested in possibly helping out. The commission took Chris's spreadsheet and reduced the water fees to show how there was not too much difference in earnings. The Commission agreed that they need to prepare a warrant article at special town meeting in November. Motion was made to accept the meeting notes from February 8, 2011, March 29, 2011, June 2, 2011 and June 23, 2011. Motion was made by Lee Jenkins and seconded by Peter DeCaprio all in favor. The Warrants were signed and accepted, (copies are attached) Peter made a motion to adjourn 9:45pm seconded by Chris, all in favor. Respectfully Submitted, Brenda Douglas, Recording Secretary Approved By! Date L onora Jenkins, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Glossary July 26, 2011 • Meeting Notes • Sign in Sheet • Project Manager's Report • Operations/Maintenance Report • FY2011 Expenses-Broken down by facility • Warrant Cover Pages • Distribution System Valve Repair List 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org reS Cohasset, MA Water Commission Meeting Operations Report AWE , Norman Lavigne—Project Manager Tuesday,July 26,2011 I. Action Items - 1. Pump Controller Purchase—Recommend Commission approval. -High Priority -Necessary to wholesale water to Aquarian/Linden Ponds. Proposed Expenditure; 3 Controllers @$3001ea = $ 900 Labor 2 days x 8hrs x$105/hr = $1,680 Travel @ 0-.58/mile x 100 miles= $ 48 Total. $2,628 2. Scituate Tank Inspection/Cleaning Quote—Recommend Commission approval. -Tank requires inspection(DEP standard)this calendar year. -The cost for cleaning sediment is minimal compared to only inspection. Proposed Expenditure: Inspect and clean up to 6"sediment $4,350 3. Milfoil Management Proposal—Recommend Commission approval. -This maintains scope of previous control initiatives. -Represents half the distribution system and propose completing half system annually. Note: We expended $2,700 in May 2011 for a 2 day survey. Proposed Expenditure: Option A-benthic barriers $5,850 Option B-hand harvesting $3,950 Option C-barrier removal $1,750 Total. $11,550 Note:Projected balance of$3,450 for Spring 2012 survey. 4. Leak Detection Survey-Recommend Commission approval. - DEP requires distribution system be surveyed every two years. - Last survey was completed in 2009. Proposed Expenditure: Leakage survey of 22 miles mains $2,000 5. MA DCR Meeting - Site inspection scheduled for Friday,July 29, 2011. -DEP/DCR has requested a Ipm meeting with Commissioners. - How should I respond? Summary of Action Item Expenditures #5880 - Extraordinary Maintenance FY12 Budgeted: $50,000 Pump Controller Purchase $2,628 Scituate Tank Cleaning $4,350 Leak Detection Survey (22 miles) $2000 Repairs S.Main St. 7/20/11 $x,xxx Total: $8,978 Projected Balance: $419022 #5464 — Milfoil FY12 Budgeted: $159000 Milfoil Control Measures $11,550 Projected Balance: $39450 II. Key Review Items: a. Operations Lily Pond TOC—Immediate discussion required. -TOC in Lily Pond creeping up and is extremely high. - One sample was 22 mg/l. -Monitoring increased and lab results are being confirmed. -Plant removal efficiency is outstanding. -Lagoon discharge may be effecting intakes. New sample results pending and should be available at Commission meeting. Intake Vegetation- Immediate discussion required - Significant plant growth around the intakes. -Vegetation is plugging up screens at accelerated rate. -Implemented screen cleaning twice per day. -May require vegetation control measures at intakes. b. Financial -No immediate issues. c. Engineering pH Adjustment at Ellms Meadow—Initiate discussion -Phosphate feed approval from DEP for Ellms Meadow indicates pH adjustment should be investigated and designed for rapid implementation if necessary. d. Other -No immediate issues. III. Continuation of Info For General Review A. Compliance Lead & Copper Monitoring—18/20 samples have been collected under reduced monitoring. Drought Status: Drought Status: Normal June: 4.46 inches(normal 3.65) Current Rainfall for July: 2.59 inches Arron Reservoir at 87.4% maximum Lily Pond at 64% usable capacity Fishway Flow Status: Weir gates to fishway remain at maximum elevation. BBCS Flow range July 1—25`h @ 14-20 cfs (min. required is 2.2 cfs) No flow requirement at ARRD B. Source Of Supply Ellms Meadow-Production is at 100% capacity. Daily Production is about 115,000 gallons/day. -Phosphate approval requires investigation and preparation to implement pH adjustment. Lily Pond TOC—High TOC levels being observed. Max=22 mg/1 Average= 12 mg/l Lily Pond Plant Growth—Significant plant growth around the intakes is leading to intake screens plugging up requiring 2x day cleaning. Bound Brook Control Station—Router replacement C. Distribution System SCADA Programming— The flow meter at Whitney Crossing will be reprogrammed so that all flow will be measured regardless of the on/off status of Booster Pumps. To be completed during motor controller replacement. D. Treatment Sludge Processing—The lagoon is completely full. MPS will arrive this week to process sludge. Increased production has required daily filter backwash and TOC levels have increased coagulant usage. Basin#1 Sludge Valve—The motorized sludge valve is leaking. Mechanical stops are at their maximum limit and have slowed the leak to a manageable rate. Repair or replacement will need to be scheduled should the leak worsen. E. Customer Service Bulk Water Sales/Linden Ponds—True-up status—We owe Aquarian 2.1 MG. -Daily flow at Crossing is 120,000 gpd. Linden Ponds daily average flow is 164,000 gpd. -Bankruptcy filing was on June 14,2011. -Pre-bankruptcy(unsecured) May 2011 $19,572.30 3,079,936 gallons June 1-14`h $ 8,380.00 - 1,313,728 gallons Total: $27,952.30 -Post-bankruptcy: $9,144.87 (secured) Avalon Bay —Booster Pump Station is in service. Avalon Bay water use projections contact per Gary Najas is Chris Little with Jordan & Skala @ 770-447-5547. Avalon Bay easement relocation contact per Gary Najas is Scott Dale @ 617-571-3320. COHASSET WATER DEPARTMENT MAINTENANCE/OPERATION HIGHLIGHTS JUNE 24,2011 /JULY 26,2011 MAINTENANCE • #3 chlorine scale not displaying cylinder weight,disassembled scale and shipped to manufacturer for warranty repair and calibration(6/24).Unit returned and back in service (7/6) • #2 chlorine scale had a cracked weighing disc,replacement covered under warranty, successfully installed(7/13) • Clearwell level probe reading incorrectly,replacement ordered and installed(7/5) • Clearwell Influent sample pump(oscillating type)failed, a temporary pump was installed so that on-line chlorine analyzer would remain in operation,replacement has been ordered • The Aaron River Doane St. level probe was returned from the manufacturer after warranty service, installed and operational(7/1).The Brass Kettle brook probe was defective and out of warranty,no replacement was ordered as there is a redundant probe at that location • Cleaned intake screens • Bound Brook went into communication failure(7/5),Comcast modem failed,replaced (7/6). Went into communication failure a second time(7/12), internal router failed, Harbor Controls notified and replacement tentatively scheduled for next week • Replaced drive belt on dehumidifier condenser coil fan motor • #1 sedimentation basin motorized sludge valve passing an excessive quantity of water, adjusted mechanical stops to maximum limit which reduced leakage. Repair/replacement will need to be scheduled in the near future • Performed grounds maintenance at lagoon area, overgrown vegetation interfering with operators access to lagoon, additionally, area needed to be cleared for sludge processing equipment • Replaced air filters in all A/C units, including those for the Hi-Service pumps VENDOR SERVICES • No vendor service during this period OPERATIONS • Operations personnel were instructed to"blow down intake screens daily due to an increase of vegetation blocking screen fins • Hach DR4000, lab benchtop analyzer,required replacement of both UV and VIS lamps, replacements were order under our service agreement(no charge) • Ellms Meadow Well Station went on line(7/14). Station will be operated continuously, all chemical feed systems operational • #1 lagoon is nearing overflow,MPS has been contacted and will be on site(7/26). Treatment residuals have increased during the last 2 months due to an increase in backwash rate, increased coagulant dosage due to elevated organics in Lily Pond,and required backwashing of at least one filter daily due to increased water demand MISCELLANEOUS • #6 vehicle noisy during acceleration/deceleration,rear universal joint defective,replaced • Repaired fork attachments for backhoe(new hardware was needed) ACTION ITEMS • PACL 300 gallon day tank support • Scituate Hill Tank Cleaning • #1 Basin motorized sludge valve and sump pit 1/4 turn drain valve • Whitney Crossing VFD drive replacement and reprogramming • Bound Brook router replacement and reprogramming Submitted by: Andrew Cottone 7/26/11 ti Lf) OONOrl- d MN0000I;t 00 OOON 04 C) LO a) r- 000Lnr (DLOr- 000LO C} ONOM LO 000 OLO00N00 r- r- Cl) toN14- LO 4i 'I O (N00 .4 L66 M � G) r- CMOrLO F, MMOOr- Orl- N N " NOto (p 'cr LO 0') M U) LO (OrOD Cl) O U) NT V Ni' rNNCl) !} yNOMM 00 U) r- a) 0U9, N1- U), L6- _ ONNI- r M (Ni r N 00606 L6 O �� U «3U�l U�V� Uen«3uicfl��6,)- C14 636fl U O 9 O O O O � O O O 0 0 N U) O U) C) C) C)C) C) N Im N N .� LO U) .� C0 000 f�/) ._ OM N j ._E O > 0') 0 > r- r O > r` M O > d U m 6q U m 61k rfl U N v3 v_ U M IL CL IL x d d d a�i W OL N OL MCOLN O d Cl) a � LO a CD M co M a .2 O o 0 6 0 N a a a a LL wtf) OONC) MN0000 'q O 00 N C) U-) NI- OOOtf) r (OL() I� OOOLL7 O ON M 000 0 U-) OONM Lr- r- mto � � n �L L0o00 00 Ltom o) (0 � _00M LO 0 0mmU-) r-- 00r- N r OtoO O Otom L V d' z3' r- rtoNco (0 V L() 00 M 0EAN6pt6- L6 La 'qNO NN N LCM (6 6-k w 61) C1 613 fA 63 r ff)6-Efl V!,d3 U),V�, UD. y K)6,) r m C C C c U U U O U O O r 0 0 r 0 0 0 0 0 0 0 0 O r r O r r r r r r C r = r r = r r r r r r r r r CD O O O O r O O O O O O O O O O O O O O N N fV N N 0 N N N N N N (714 N N N N N N N r r r� C N N r r N ti r r = r to N L1') r CO co mm m N N N MN yco tl- ,4; Mr-- ' 00ti000 co f6 � fC N f0 cm N _0 X (0 (4 3 O O N Z Q O U a) �_ a) N o a) a) ca c QZ3 Z > a-0 C C Y �_ N L (6 a) a) a) Y O O ui 0) C _0 c c O N N ca G C N O C (0 06 V - - C >,._ N C o 0 a) � o a) -0 z o m co -0 o L m •@ ,L. 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N U) 0 .2 O X O c 0 LSE d Q � F- LL a) (n Q -0 > ca W 2 c) d w L m � a) a) 0o � � c Q) 0 o m ro L m 0 _ ° V w a) O .� m m a�i ai N Y Q U c>o 0 � N � C: (n 0 c m O O J co io o c co >— .� a3 X O > a) co 11 M CO Q U' > W' N m C N a0 > (n U Lo Cohasset Water Department FY 2011 Plant Expenditures Office Supp ies Date Cost Vendor 9/15/10 $239.02 Staples 9/15/10 $ 82.76 W.B. Mason 9/16/10 $129.00 Amazon.com 9/23/10 $20.00 Ziprint Centers $ 350.00 Commonweath of Mass 12/17/10 $10.00 USPS 8/4/10 $ 75.00 Stephco Cleaning 11/3/10 $ 44.18 APC 1/3/11 $ 5.54 USPS 1/5/11 $ 74.27 The UPS Store 2/3/11 $346.55 Neptune Technology 2/8/11 $5.54 USPS 2/10/11 $20.71 UPS Store 2/23/11 $ 215.92 Neptune Technology Grp 4/4/11 $ 16.62 USPS 8/6/10 $ 249.16 Office Max 1/20/2011 $121.68 FutureQuest 2/15/2011 $2,600.92 Mass DEP Pest Contro ant Date Cost Vendor 8/17/2010 $86.00 Eco Systems Pest Management 7/20/2010 $86.00 Eco Systems Pest Management_ 9/21/2010 $86.00 Eco Systems Pest Management 11/16/2010 $86.00 Eco Systems Pest Management 2/15/2011 $86.00 Eco Systems Pest Management 3/15/2011 $86.00 Eco Systems Pest Management 4/19/2011 $86.00 Eco Systems Pest Management 12/10/2010 $86.00 Eco Systems Pest Management 1/17/2011 $86.00 Eco Systems Pest Management 10/19/2011 1$86.00 Eco Systems Pest Management 5/17/2011 1$86.00 Eco Systems Pest Management $946.00 Facility aintenance Date Cost Vendor 8/17/2010 $955.64 Maintenance Co. 10/12/2010 $984.80 Maintenance Co. 3/23/2011 $1,800.00 Maintenance Co. 9/24/2010 $2,989.00 Pierce Refrigeration 7/12/10 $ 903.98 Pierce Refrigeration 9/20/10 1$1,060.70 Harbor Controls 12/9/10 $85.00 SEC Electrical Inc 12/14/10 379.80 WWW Grainger 12/20/10 $1,166.58 Harbor Controls Inc. 12/14/10 $450.75 RE Lyons & Son Fire 1/3/11 $687.35 FW Webb Company 1/6/11 $27.61 Hingham Lumber 8/11/2010 $190.00 Pierce Refrigeration 9/14/10 201.75 Overhead Door Company 12/16/10 $14.18 UPS Store 7/26/10 $21.24 Hingham Lumber 11/30/10 $346.20 ITT Fly ht Corporation 12/1/10 $8.29 Hingham Lumber 12/14/10 -$379.80 WWW Grainger 2/14/11 $58.00 Du more Duncan, Inc. 4/1/11 $14.00 Overhead Door Company of Bost 4/19/11 $58.00 Du more Duncan Inc. 4/26/11 $38.58 UPS Store 5/3/11 -$58.00 Du more Duncan Inc. 2/25/11 $41.99 South Shore Auto Parts 8/4/10 307.82 W. B. Mason 6/8/10 $1,690.00 Power Systems Division 7/13/2010 $1,685.00 Diving Services Inc 1/8/2011 $1,584.30 ADT Security Services Inc 4/6/2011 $628.21 Bevis Construction & Maint. Co - Treatment Plant Lab Date Cost Vendor 10/4/10 $ 28.62 The UPS Store 10/13/10 $ (696.15) USA BlueBook 10/20/10 $ 1,944.07 Sullivan Associates 9/22/10 $14.32 The UPS Store 9/28/10 $ 716.82 USA BlueBook 2/3/11 $335.06 LabSafety 3/21/11 $11.68 Hingham Lumber 3/25/2011 $1,336.00 Hach Company $ 3,690.42 Chemical Feed Pumps Date Cost Vendor 7/19/10 $607.19 Northeast Pump & Instrument 7/21/10 $64.85 LabSafety 7/30/10 $103.13 Northeast Pump & Instrument 8/3/10 $ 606.50 Chemtrac Systems Inc 8/19/10 $ 1,550.01 The Maher Corporation 11/2/10 $ 20.05 Shaw's 11/3/10 $ 9.56 Wal reens 11/11/10 $ 606.56 SEC Electrical 9/29/10 $ 159.78 Northeast Pump & Instrument 11/11/10 $ 606.56 SEC Electrical 1/18/11 $1,034.56 Bau/Hopkins 1/24/11 $22.72 Hingham Lumber 1/24/11 $5.30 Hingham Lumber 1/27/11 $ 28.31 McMaster-Carr 2/11/11 $37.17 SEC Electrical 3/11/11 $9.65 UPS Store 3/16/11 $41.53 Shaws Market 3/17/11 $100.54 A-1 Battery & Electric Inc 5/3/11 $1,977.17 BAU/Hopkins 5/10/11 $12.58 Aubuchon Hardware 6/1/11 $ 473.26 BAU/Hopkins 6/10/11 $600.31 Northeast Electrical Dist 7/23/10 $259.61 Hach Company $8,936.90 Tools/equipment Date Cost Vendor 7/19/10 $ 15.93 Hingham Lumber 7/21/10 $4.14 Hingham Lumber 7/21/10 -$20.07 Hingham Lumber 7/24/10 $74.23 The Home Depot 9/9/10 $9.86 Hingham Lumber 9/10/10 $64.54 Lowes 9/22/10 $28.99 Hingham Lumber 9/22/10 -$5.31 Hingham Lumber 6/21/11 $26.27 Aubuchon Hardware 6/21/11 $19.12 Aubuchon Hardware 1/10/11 $47.37 Nantasket Paint& Hardware 9/9/10 $17.50 Danner Associates $ 282.57 Misc. Supplies Date Cost Vendor 12/17/10 $14.35 Hingham Lumber 12/18/10 $88.57 Snow& Jones 8/13/10 $ 91.99 APC America 6/7/11 $9.88 Hingham Lumber 6/8111 $161.61 Nesco 5/13/11 $12.56 Aubuchon Hardware 5/19/11 $39.59 FW Webb Company 5/2/11 $17.66 FW Webb Company 5/3/11 $11.73 Hingham Lumber 5/5/11 $1.37 Hingham Lumber 1/14/11 $379.48 Hingham Lumber 11/23/10 $ 76.26 F.W. Webb Company 11/23/10 $ 126.57 John Hoadley & Sons 11/24/10 $ 37.07 F.W. Webb Company 10/29/10 $126.49 F.W. Webb Company 10/15/10 $ 55.93 John Hoadley & Sons 10/18/10 $ 39.15 John Hoadley & Sons 8/11/10 $ 170.96 Labsafety 7/16/10 $42.39 Hingham Lumber 7/16/10 1$18.05 Hingham Lumber $1,521.66 Backflow ns ections Date Cost Vendor 7/5/10 $600.00 C.T. Doble 7/18/10 $360.00 C.T. Doble 7/25/10 $480.00 C.T. Doble 8/23/2010 $180.00 C T Doble 8/6/2010 $240.00 C T Doble 11/7/2010 $230.00 C.T. Doble 12/7/2010 $65.00 C.T. Doble 12/29/2010 $810.00 C.T. Doble 12/7/2010 $150.00 C.T. Doble 1/10/2011 $390.00 C.T. Doble [4/6/2011 /11/2011 $130.00 C.T. Doble $1,470.00 C.T. Doble $5,105.00 ain ar ens Date Cost lVendor 8/9-9/11TTU--TT,-64-M I Sestitio Landscaping Total FY 2011 Expenses: $45,670.39 Description Camera, Memory Chip, Case & Memory Flash Drive USB Drives-Reporting to DEP External Harddrive Name Plate for Christopher Seebeck, Water Commissioners Certified Bank Check for Fee Assessed Non on CCR Certified Letter for a request of in ormation. ent A R for 3 Clean and Sanitize stain in hallway and main office Battery for UPS Certified letter to Customer per Peter DeCaptio S17hip Meter Gun for Maintenance Update & Fix Meter Gun Registered Letter to Mr. Sheehan per Peter DeCaprio Postage sent 2 pocket proreaders for maintenance to Neptune Repair 2 pocket proreaders Commissioner De aprio requested 3 certified letters to be Batteries for Line chasers Annual website service fee 1/11-1/12 Safe Drinking Water Assessment Description Plant-#99963 Plant-#98818 Service Plant Inv# 100920 Plant- 103142 Service Plant Inv#105213 Plant- 105824 Service Plan - Plant#106649 Inv# 103898 - Plant (Never Sent Invoice) Inv# 105533 - Plant (Never Rec'd Invoice) Inv# 101993 Plant Inv# 107440 - Plant Description Ck, Clean & Repair Security Camera's Electrician -test pole lights for driveway clean & lubricate 1600 amp main breaker @ plant Replacment Air Conditioning Service in Front office Attempt to Fix A/C unit on main office Site Visit Boiler circulator Motor evaluation Circulator Motor for Boiler Annual Flow Meter Testing Annual Fire Extinguisher Inspection Circulator Motor Toilet Seat Maintenance to A/C Unit in Front office Fix Bay Door#5 to Back Garage Return Circulator Pump Fan for Ventilation S.S. Impeller for Trash Pump Caulking & Hardware to Repair Basin Sludge Pump Credit for Return of Circulator Motor Hydraulic Door Closer -Garage Door Limit Cam Hydraulic Door Closer Shipment to Manufacturer for warranty repair Credit for Hydraulic Door Closer Generator Battery Batteries for Line chasers Annual Fee -Emergency Generator Planned Service Inspection &cleaning of intake structure Annual Service Charge Repair pole lights &wall packs @ rear of garage Description Tribitumeter Loaner being returned Return incorrect Fluoride Probe Fluoride Probe Shipment to Hach Service Center Fluoride Probe Replacement of Maintenence Supplies for Lab 3 Volt Battery for on-line Instrument 1 on site visit Contract: 1: Field Contract Site Description LMI parts for Ferric Pumps Hand Pump for Polymer Transfer LMI Pump Repair Kit Coagulant charge Analyzer Rental Replacement Hoses for Lime Pump Cleaning Solution for Permanganate Cleaning Solution for Permanganate DC control boards for chemical pumps Back Pressure Valve DC control boards for chemical pumps Chlorine Ejector Parts Electrical Parts for pH Analyzer Hose Coupling to Prime Sample Pump Pond Sample Pump Tubing Connections Lime Pump Brushes Return shipment to Rosemount Cleaning Solution for Permanganate 12 Volt Battery for Lime Lift Truck parts to rebuild 3 chlorinators Cleaning Agent for UV Analyzer parts to rebuild Chlorine Vacuum Regulators Cooling fan for hi-service pump Acid tor Lime System Gleaning Description Multi Tool Purchase of Alternate Multi Tool Credit return ofMulti Tool Replace lost Multi Tool Reaming Tools Cordless 2 speed dremel Staple Gun and Staples Credit towards replacement of staple gun Saw Blades Wire Wheels Masonary Bits Filter Housing Removal tools Description Mounting hardware for day tank level, cleaning brush for day Water Supply line alterations Replacement Batteries for SCADA UPS 3 amp fuses 6 amp time delay fuses F32 Flourescent Lamps 1 1/4" PVC pipe fittings Pipe Hangers Teflon Tape/Plastic Reducing Bushings Plastic Reducing Bushing Ice Melt, Electric & Duct Tape, Cold Patch 1 1/4" PVC pipe &fittings 1 1/4" PVC pipe &fittings 1" PVC pipe &fittings PVC Pipe & Fittings (Day Tank) 1 1/4" Pipe Fittings 1" PVC reducing bushing Heavy Duty Absorbant Pads Keys, MagneticKey Holder, Energy Saver Light Bulbs, Hose Nylon Rope Description Backflow Inspections Backflow Inspections Backflow Inspections Back Flow Test Back Flow Test Irrigation service call 10/18/10 Remove Backflow Town Pier& Harbormaster Shed Back Flow Test Back Flow Test Back Flow Test Install back flow preventer @ Town Pier& Harbor Master 49 Misc. test Description men clean up Rain Garden & Removal M O ti CC W) EA a) � c � M � C L ! a) O O Q) O 4) N 0 O U > E U Q a) o-() a) Ca U :t:; p c c O a) N p a) O c L C'FO Q a) a) O L mZpE a) NO a) _U 0 W m 'O a. E U U . O E cW E- m N O >> c N d p c I c N� a) Q L _0 a) O O N d a) a- a) o Q(B CD c p O c r E O Cl) � c a) a) U) cn W L L L L ! 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Ln � � U � � COCD M O � CD - Iq M �- M d •- • Omm m LL M O M d O M CnNN •- CO Nam - OOCC) M N CD 6� Oo0OOfl- COLO � O0Om0mM NN `- � � MNN0CD N L O O � Om coNI- I� (n NCO CON "TM = = � ppMNM to f� N M 0) o O� U) 63 � U a•+ > o N o00 0 CD 0000000000 rr O � � N � � d (n N - O = �- N �- 0 ti N MI� � (D \ \ \ CO M � N CON " I� M M N � � � N _ � N � N � N � N � � N CO r- 06� W 0') � � � � - � � � � Ln � CO CY) rr T tiro OO � O � C) CD � � r � COMM ,T ,T Lo COC) N 0 CO U U o a� a� a� a� a� a� mmmm - -W -W a� ma� a� a� mmma� m L L L L L L L L L L UUUUUUUUUU 0000000000 0 0 0 0 0 0 0 0 0 0Lo ti ti r r N r N CD CO O CO M �O � T CO � to T (O CO � LoOT Opo w N (0coti oo co rl T 6r}EA Ef)EH ell fi} T Efl T Ei} N Efl fA Efl C d Q x 0 0 0 0CD T T T T T W V o0 0—o \ M w O 3- O V O T N N N N COt T T r N T - N 't LO 0 OD ; I� In (O r if) T l� TCN T T N 'IT L O H Q Q E E Q 7 cn Q- O co CM O O m 0)0 L — O CO O 0) cn a) .� a) O � «+ O Q L- �L 0 L C Q Z3 O U) JU ++ -r a) LL _, LL � C -°a � � c Q > U LU � r- i C) (D CD U4 .a+ o 0 � o O � -67C3 N o c`a c`a O O NUU U LL o N � L Fiscal Year 2011 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $9,875.70 are hereby approved and you are requested to place them on a warrant for payment. DATE: July 26,2011 Name of Creditor Account PO# Amount Extended National Grid—Gas 61-450-5214-020 1459 $77 04 $40.67 $109.77 $172.48 Direct Energ ,—Gas 61-450-5214-020 1461 $3.79 $31.25 $35.04 National Grid—Electric 61-450-5214-020 1460 $8.65 $12.74 $12.86 $17.94 $19.15 $24.07 $31.60 $49.66 $118.80 $151.58 $447.05 Eco Systems Pest Management 61-450-5250-020 1462 $86.00 Deutsch «'ilIiams Brooks 61-450-5304-020 1463 $629AO RV I Rosario 61-450-5880-02��_t_ I 0 1465 $21444.50 Power Systems Division 61-450-5880-020 1464 $3,040.86 $1,888.93 $1,131.84 $6,061.63 Total 9,875.70 ��uperintendent Commissioner C Chemical 65-450-5547 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $22,504.12 are hereby approved and you are requested to place them on a warrant for payment. DATE: July 26, 2011 Name of Creditor Account PO # Amount Extended 65-450-5547 Holland 1447 S7,977.45 Polydyne Inc 1448 $525.00 JCI Jones Chemicals Inc 1450 $1,199.97 Borden Remington 1446 $2,270.50 ($100.00) 1452 $319.60 $2,490.10 Slack Chemical C0 Inc 1449 $4,481.00 1456 $3,987.00 $8,468.00 Prestine Water Solutions 1455 $1,843.60 TOTAL $22,504.12 S perintenden Commissioners C Clerical 65-450-5319 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $3.06.49 are hereby approved and you are requested to place them on a warrant for payment. DATE: July 26,2011 Name of Creditor Account PO# Amount Extended 65-450-5319 Purchase Power 1444 S107.99 C Zi rint 1443 S198-50 7 $306.49 Total r 1 intende tCon n' sinner 7 C General Operating Expenses 65-450-5400 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $847.20 are hereby approved and you are requested to place them on a warrant for payment. DATE: July 26,2011 Name of Creditor Account PO# Amount Extended 65-450-5400 Protection One 1445 S847.20 r Total S847.20 Suptendent C Co nissioner Extraordinary Maintenance 65-450-5275 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $18,595.71 are hereby approved and you are requested to place them on a warrant for payment. DATE: July 26,2011 Name of Creditor Account PO# Amount Extended 65-450-5275 laria Bros. Inc 1442 $2,092.00 1454 $5,804.95 $7,896.85 Cohasset Police De t 1453 $1,755.00 John Hoadley& Sons,Inc 1451 $926.48 1457 $5,931.38 $6,857.86 Joseph Calvi Jr. &Sons 1458 $2,086.00 Total $18,595.71 ''S-0erintendent ` Commissio e Cohasset, MA Distribution System Repairs List-Valves Priority As of today, Monday,July 11,2011,the following is the prioritized list of repairs Notes/Services # ADDRESS/LOCATION PROBLEM Affected Est.Cost South Main&Spring Streetn(Jody Butman) Packing Nut Broken-Leaks 0 1 1 Pleasant St,Old Pasture Rd&Reservior Rd 1 Gate Frozen Open 30+school 2 Linden Dr&Jerusalem Road Needs 2 Line Gate for Isolation 70 services 3 Fair Oaks Needs 3 Line Gates for Isolation 50 4 Beechwood St&740 C J Cushing Highway 2 Gates Can't Get On 40-50 5 223 Pond St&C J Cushing Highway Packing Nut Leaks(leave open) 40-50 6 65 Forest Ave 1 Gate Turns Hard 30 7 135 King St Gate Broken 30 C J Cushing Highway Gate will not close=13 Turns out of 8 770 39,12"Gate 30 9 Brewster&C J Cushing Highway 1 Gate Turns Hard 30 10 101 Doane St Can't get on Operating Gate 20 47 South Main St 1 Gate Closed Future/old hyd 48 Old Pasture Road 1 Gate Frozen Open 44 Reservoir Road 1 Gate Turns Hard 68 Summer Street 1 Gate Turns Hard 62 Church&Flintlock 1 Gate Turns Hard 36 Cedar Acres Lane 1 Gate Turns Hard 36 Lower King 1 Gate Turns Hard 175 Border St&Otis Ave Construction 15 Ledgewood Drive&Brewster Rd 1 of 2 Gates Top Moved Norman Todd Road&Todd Lane 1 of the 3 gates Top Section is loos, 66 1 Margin St&Stockbridge 1 Packing Leaks 49 Margin St 1st Entrance Packing Nut Leaks 27 Clay Springs Road 2 Turns Hard 9 Clay Springs&Bayberry Lane 2 Turns Hard 250 Beechwood St&King St 3 Gates can'd use Middle Gate 108 Elm Street 3 Gates can't get on 1 183 Sohier St Needs Moving 339 King St 6 Gates-1 cant turn 388 King St Box Top Broken 17 Sanctuary Pond&Rose Hill Ln can get on 1 of the 3 gates 17 Sanctuary Pond Can't get Gate Box moved 115-1 Doane St Can't get Gate Box moved 32j Doane St Can't get Gate Box moved 25 James Lane Gate Box moved-Can't use 50-64 Jerusalem Road-Logan Estate Needs New Top Forest Ave&Cedar Acres Dr Needs to be Fixed Pond St&C J Chushing Hgwy Old Main not Capped,Leaks when Gate is Open 463 Beechwood St Paved Over 255 1 Forest Ave Paved Over 41 jArrowwood Road Top Broken 423 Beechwood St&Wheelwright Farm Top moved over 159 Atlantic Ave Turns Hard 115 Linden Dr&Rustic Turns Hard 78 Beechwood St&Locust Road Turns Hard&Packing Leaks ao 0o mm z r- --I > D D 0 c °- `� m a <D c n CL cD m � n y CD o n CO) mO O 3 < <_ O Nto U) _ (O CD � CD y `< W CD 0 C O O 0 N D 00 (A -4 -4 = N CD c N cn 0 cn O .> o � 3 CD CD -47 N 90 � -4 -4 CD N O W �<m3 fl. c o co 7 v �. wto O co m 3 CD 9) a c y 0 n N � N CO CO N � CD W C) CA O 0 rt z 0 mD CD m 0 0 N N r CL 3 a 3 N `D 3 N o. c ic y4 to � 3. -n D z oCD c > > N mF m y O 7 S 3 � O � �p O � M 7 Iy M C .1 A A n A CD �_ r9 A C CD rr N p k "1 n D a � O � x •o � a o o 0 � S S N O S A� — CD .N 2L R �. O M O � O O C � O � O C n `G O N O O ^t O N '-• . 'II C O O m L D m D E « > n m m o m 2 � n 2 n 3 3 g to c- � < � O E co _ m « � > -. ■ CD ■ / ' 7 a o ƒ & CD( . § ( - Cc ■ ■ x - rD V.V :3 r- � R � -n r0 © ¥ / eo , El \ ■ � , wG CD g o g { ƒ - # CD 9. c \ (� ) \ CD \ / {\ uq \ / \ \ \\/ CD 2 / \ \ CL \ j � 00 ■ ® CD \ « _ n - \ } i ) ID ID } $ [ _ \ � \ ID ID w \ j. ) % CD CD / � \ \ ; \ § ) \ ( f CD ) \ � § / F Cohasset Water .......... D E P A R T M E N T Commissioners �- COFIA55LT the Camp mi&Y Since 1950 Peter Christopherr D D.. Seebeck Leonora C. Jenkins BOARD OF WATER COMMISSIONERS Friday, July 29, 2011 @ 1:00 pm Water Department, 339 King Street Cohasset Water Commission to meet with DEP & DCR 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org � Ophasset Water v D E P A R T M E N T Commissioners Peter DeCaprio j COt1A55[T y((i S#"195 Christopher D. Seebeck Leonora C.Jenkins Board of Water Commissioners Tuesday, September 20, 2011 @ 7:00 pm Town Hall 41 Highland Avenue AGENDA 7:00 pm Water Commissioners to attend Selectmen's meeting 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org _r Cc*fisset Water D E P A R T M E N T Commissioners GO1iA5SET l swa 19W Peter `��y7""p yw aw Christopheerr D D.. Seebeck Leonora C. Jenkins BOARD OF WATER COMMISSIONERS Wednesday, September 28, 2011 @ 7:00 pm 339 King Street AGENDA 7:00—7:15; Public—abatement requests 7:15—7:30; RFP planning discussion 7:30—8:00; American Water—Operations update/review 8:00—8:30; Department operations—review of Aaron River maintenance including sluice gate; Milfoil; Avalon Bay easement discussion; Linden Ponds receivables; construction planning. 8:30—9:00; Financial review 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org •� y�� cohasse ' t Water _ 5 D E P A R T M E N T Commissioners Since 1950 Peter DeCaprio COHA55ET G'O�CiYCI�ZZ� Christopher D. Seebeck Leonora C. Jenkins Minutes of the Cohasset Board of Water Commissioners September 28, 2011 Members Present: Peter DeCaprio, Chairman Christopher Seebeck, Vice-Chairman Leonora Jenkins, Clerk Recording Secretary: Brenda Douglas Guests Present: Norman Lavigne of American Water, Tom Keeffe of Tutela Engineering, Michael Coughlin, Town Manager, Mark Brennan. Diane Kennedy, Jody Butman, John Stanbrook&Advisory Committee liaison George Chamillard. Chairman DeCaprio called the meeting to order at 7:00 pm. Peter made a motion to approve meeting notes from July 26, 2011 meeting Lee seconded the motion, all in favor. Abatements Robert Willms - 123 Atlantic Ave—Motion made by Peter to approve abatement of $10,810 plus interest. This was made in agreement that he pays $8500.00 which has been received at Town Hall. This motion was seconded by Chris Seebeck, all in favor. Richard Stevens - 86 Beach Street—Brenda explained that Mr. Stevens had been charged $187.00 a quarter for his irrigation meter instead of the standard $62.35. Brenda presented 4 abatements for the last 4 quarters. Peter made a motion to approve all 4 abatements seconded by Leonora Jenkins, all in favor. John Lennon - 164 C J Cushing Highway—Mr. Lennon requested abatement of his May 2nd 2011 water bill. Upon receipt of his bill he found $2,808.95 worth of water usage. The property is a vacant building. When Mr. Lennon went to check the building he found that a pipe had let go. The Water Department shut down the water to the property so that it could be fixed. Mr. Lennon had it fixed but requested the water remain off until he rents the property. Peter made a motion to approved this was seconded by Lee, all in favor. American Water Operations Report Aaron River Reservoir clearing proposals. The Commission wants to table the work being done until the vegetation dies then have it cleaned up. Chris would like to have the front face of the damn cleaned up in June/July of next year. It was agreed that Sestito 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Landscaping do the entrance gate area the Commission voted to spend $2370. Peter made motion this was seconded by Chris, all in favor. Norm stated he would get a letter out to Conservation to let them know that the cleanup will begin. The Commission then requested that we get back to Norms report after the chief spoke. Chief Silvia stated that the easement to Avalon should remain 30' especially in the area right up to the tank where the road makes a sharp 90 degree turn between two townhouses. The radius is needed for the trucks to maneuver this tight turn. Lee reiterated about her talk with Avalon and the need for the 30' permanent easement and was assured by Avalon employees Gary Najas and Bob Fitzgerald that it would be no problem having the access road be 30' between the site of the two proposed townhouses and be a continuation of the 30' coming up from 3A. Lee stated that the 30' easement was supposed to be sent to Lou from Deutsch Williams Brooks, town counsel, and what was received was an 18' easement. Lee has not heard from town counsel since the meeting up at Avalon. The order or taking stated a permanent 30' easement. The chief stated the widest vehicle he has is 8' but it is his concern being able to turn. Peter will contact Lou at town counsel with what they have discussed. Lee will then go see Gary with Avalon in the morning and let them know what was decided. Chief Silvia then reported that the current phone lines are full for the conduit which is currently there. The Chief asked the commission to think about possibly letting them T off the current line which is in the wooded area behind the Scituate Hill tank. The cost to bring the line up from 3A is not cost effective. The Commission had no issues with the department coming off of our current line. Peter then asked the chief how much money has been spent at Bear Hill tank for their communications. Chief Silvia reported none so far, but stated that it should be only a few thousand dollars. If AT&T comes in then they are planning on using their space. Paul Quintin - 239 Fairoaks Lane spoke briefly with the board. Mr. Quintin stated he had just replaced his service line with a new I", but he wants to see if the Commission would be willing clean out from main to shut off or replace service. Mr. Driscoll his next door neighbor had his entire line replaced and his pressure was greatly improved. The Commission requested that he give them a day to review and we will get back to him. American Water Report Norm stated that Tom Gruber requested that the department's plotter be moved to town hall. Mark Brennan stated that it was not necessary to move it to town hall they would just like access to it. The Commissioners all agreed that it should stay in place and those wishing access should come to the water department to use the plotter. Norm stated that the security cameras are working intermittently which is fine for now. One vendor has recommended the purchase of a new radio at a cost of$1,700. Norm has someone else looking into it in more depth. This is still an ongoing issue. Norm reminded the commission that at a previous meeting they agreed to replace Doug McLean's service at 61 Pleasant Street as long as they waited till this fiscal year. The commission agreed that they would pay for the replacement from the main to the shut off. Norm reiterated that Mr. McLean had replaced his service on his side with a 1" line. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Scituate Hill Tank Cleaning—Tank overall is in great shape. Some deterioration in paint coating on the dome as noted. Report recommends painting should be considered in the future before corrosion steel structure. Aaron Reservoir Drain Valve Inspection Report—Report recommends pulling valve for shop evaluation. A quote for removal and shop inspection is $7,235. If safe removal cannot be completed with a temporary balloon plug due to excessive water leakage, then invoice will be $1,825. Peter requested that Norm have the person writing the report set up appoint to discuss details. pH Adjustment Ellms Meadow—DEP recommends engineering review and design in the event implementation is necessary. Peter asked Tom what he thought the estimated cost would be for engineering the design. He estimated possibly $5,000.00. Repairs to Rapid mix basin#2 Influent Piping—A leak developed in the influent piping to the rapid mix basin. A new flange was ordered and installed yesterday by Drew and other staff. Total cost was about $500. Cost will be charged to the maintenance cap. Milfoil in Lily Pond—Norm suggested that next year we put up benthic barriers next year to help stop the growth coming into the screens. Peter stated that next year that not only at the reservoir but at the intake structure as well. Basin#1 Sludge Valve-Emergency repair completed. Waterline Services and Drew installed the valve in August Invoice: $3,975.00. Norm stated that we should look into replacing Basin#2. Landscaping—The Commission requested that Norm check with Carl from the DPW to see if they can help out with any of the cleanup at the sites needing attention. Peter asked that Norm check on seeing if we can spray to cut back on the weeds. Scituate Hill Access Road—Norm showed pictures showing the new access road to the Scituate Hill tank is complete except for moving Fire Department lock box. He stated that there is only about 14' of road going to the tank. Lee reiterated that discussions are still ongoing with Avalon to widening the road as per our 30' easement. Financial Norm showed the Commission what they have spent to date on projects since July 1St 7 jobs have been completed and$53,604.00 has been spent. Commissioner Lee Jenkins stated that she had issues with the cost of Police Details. Town manager Mike Coughlin indicated that a detail is typically about 10% of the job but Lee noted that our details were between 20 and 23%which Mike concurred was high. The Commission stated that they were concerned about police showing up late and still being billed. Peter then asked John Stanbrook how they could use the revenue from new service hookups to pay for the cost of these hookups in the same fiscal year. John stated that the State does not allow this. John reiterated that as long as the bottom line is not exceeded you can exceed a single line item. Engineering Proposed development at 2 Pleasant Street/8 James Lane - Lee said that she and Norm went to the Planning board meeting and discovered that they were within 100' of the well 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org field. Lee stated that the Planning Board was under the understanding that the well was being abandoned. Lee and Norm clarified that the well was not being abandoned and that that was a shallow well field.. Then Peter asked that Lee to put together a letter for Con Com and the Planning Board with the Commissioners concerns. Other Norm stated he is initiating a review of security considerations around plant grounds. A review of adjacent water utility security measures in proximity to their facilities will be conducted and reported in the near future. A public education program and/or increased protection measures should be considered. Mark Brennan stated that he was doing an article for the Mariner mentioning safety precautions around the water supply. On Tuesday, September 201h Elsa Miller was observed throwing an invasive Asiatic Coy fish(non-native species) into Lily Pond approximately 10 feet from the water treatment plant intake structures. Norm immediately removed the fish. The incident was subsequently reported to the police for investigation. Last winter an ice fisherman was observed towing a sled with a gasoline powered ice auger directly in front of the intake structures. Leak detection—Greg Pyburn completed 22 miles of leak detection and only found three leaking hydrants and one valve on Sohier Street to be leaking. John Stanbrook reported on the deficit: (Report Attached) The bottom line is that currently there is $95,397.77 to pay off some of the FY2011 outstanding bills. Then there was a discussion regarding receivables. John stated that monies received from FY2011 billing after July 1"cannot go into revenue for FY2011. Because our receivables exceeded our payables we are in need of going to town meeting again to cover the deficit with free cash. Mike Coughlin stated that currently the system is back logged to last November and we have to become current to be certified by the state and have our next year tax rate set. Mike also said that we don't have the system in place or the man power currently to go forward with demand notices going out 30 days after a bill is not paid. Mike also indicated his reorganization proposal for adding positions in town hall that he was going to send to the state was more important than our dealing aggressively and proactively with delinquent rate payers. Lee could not understand Mike's vehement objection to pursuing an aggressive approach to alleviating our financial dilemmas. The response from the rate payers was strong about doing shut-offs and posting delinquents names after they received our last bill stuffer that explained the high rate of receivables. Mike suggested that the commission should be very cautious if they were going to start shutting people off. Mike suggested posting names of people, the town that he worked at previously did post people with unpaid bills. Regarding the monies that are owed from schools for back bills from '03-'08, the commission wanted to know if they could go to town meeting and make the schools pay. John stated that could be a possibility. The commission stated that over the past 3 years the information that is coming out of the town hall has been inflammatory. They asked that some clarification go out to the public letting people know that it is not as bad as originally suspected. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org RFP Peter met with Mike Couglin last week and they thought it might make sense for just 2 different RFP's go to out. The first would be a concession deal. The second would be to split operations. Split would be distribution to go to DPW. The treatment would be run by a separate company. Concession would have a 20 year agreement. This agreement is what Peter and Chris would like more than the alternative. Lee felt that she did not think the concession deal would pass at town meeting. Peter wanted to establish a time line. RFP's need to get out by mid November. There was a quote from Norfolk Ram in excess of$20,000. Peter stated that they have budgeted $10,000, so it looks like they will have to take other money from another line item. Mark Brennan is looking into another engineer and should hear back by the beginning of next week. Mark stated he did not feel comfortable with what Norfolk Ram had put together. Commission reviewed and signed warrant. Motion made by Peter to pay bills as written, seconded by Lee, all in favor. Next meeting scheduled for October 11 th at 7:OOpm. Motion made by Peter to adjourn meeting 2nd by Chris, all in favor. Meeting adjourned at 11:16pm Respectfully submitted, Brenda Douglas Approved y 2 Date L7�g / eonora Jenkins, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Glossary September 28, 2011 Water Commission Meeting • Meeting Notes • American Water Operation Report • Extraordinary Maintenance FY2012 Breakdown • Diving Services Incorporated Inspection Reports • Underwater Solutions Inspection of Scituate Hill Tank Report • Finance Director, John Stanbrook Financial Reporting • Warrant 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Cohasset, Water Commission Meeting Operations Report A ,Norman Lavigne—Project Manager Tues ay, September 28, 2011 Action Items: - - - - 1. Aaron Reservoir clearing proposals. —Review 3 bids. 2. Radio for security cameras at tanks.—DELAY ACTION. One vendor recommended purchase of a new radio @ cost of$1,700. Conversations with Radio Solutions (Fire Dept. antenna's) ongoing. 3. Fire Department Micro-dishes on Scituate&Bear Hill Tanks.—There should be formal approval in Commission minutes for this project. Chief Silvia wants to run a Verizon phone conduit from an Avalon Bay box, along new access road,to the vault for the tank. The existing communication conduit from 3A up to the tank has no room for another phone line. Avalon Bay has apparently agreed to install the new conduit to the vault, but wants a letter of approval before theystart digging. Time is of the essence as Avalon Bay wishes to pave and button up the site in the near future. 4. Request received by Tom Gruber to move GIS Plotter to Town Hall. Yes or No 5. Warrants- 6. Commission Meeting Schedule-Recommend meeting at least monthly on a fixed schedule. Vendor calls to office for payment have been significant. Concern is interruption of critical services for department operations. . Water Commission previously agreed to replace Doug McLean's street service at 61 Pleasant St. once the new fiscal year started. He called on 9/26 wanting to know when the work would be done. He has replaced is yard service to 1" and still has reduced pressure. A 2010 test had 80psi static pressure. Street main is 12". Flow was only 2.1 gpm. Request approval to move on this item? Yes or No II. Key Review Items: A. Operations 1. Scituate Hill Tank Inspection/Cleaning Report—Tank overall is in great shape. Some deterioration in paint coating on the dome was noted. Report recommends painting should be considered in the future before corrosion compromises steel structure. 2. Aaron Reservoir Drain Valve Inspection Report—Report recommends pulling valve for shop evaluation. Quote for removal and shop inspection is $7,235. If safe removal cannot be completed due to excessive water leakage past gate,then invoice will be $1,825. 3. pH Adjustment at Ellms Meadow—DEP recommends engineering review and design in the event implementation is necessary. Repairs to Rapid Mix Basin#2 Influent Piping—A leak developed in the influent piping to the rapid mix basin. A new flange was ordered and installed yesterday by Drew and other staff. Total cost was about $500. Cost will be charged to the maintenance cap. 5. Milfoil in Lily Pond—A proposal for control measures will be requested. 6. Basin#1 Sludge valve emergency repair completed. Waterline Services and Drew installed the valve in ugust. Invoice: $3,975.00 7.Facilities Landscaping—Ellms Meadow, Whitney Crossing, Bear Hill tank, Scituate Hill tank.—Awaiting bids. 8. Whitney Crossing Pump #1 —Pump is out of service. Wear rings on pump require maintenance. Two back up pumps are available for use. Pump#2 was replaced in 2010. Pump#3 was rebuilt by Drew in Spring 2011. Drew intends to complete this maintenance over the next few weeks. 9. Distribution System Repairs a. Yard hydrant at 339 King Street(office access road) b. Scituate Tank yard hydrant. (Propose we charge repair to Avalon Bay?) c.Hydrant at Forest Ave/Jerusalem Road-A leak on a hydrant lateral here was repaired in January 2011. The hydrant is out of service. Curbing needs restoration. There was a concern of an ongoing leak in the area, but the recent leak survey indicated that no leak is apparent in the area. d. Three leaking hydrants from leak survey-Elm Court, Border St., Elm St housing behind Police Station. All leaking 1-2 gpm. e. Leaking valve on Sohier St. 10. Scituate Hill Access Road -New access road to Scituate Hill tank is complete except for moving Fire Department lock box. B. Financial 1. Discuss/review Distribution System Work Completed in Fiscal 2012 YTD. 2. The Extraordinary Maintenance line is over budget. John Stanbrook, Town Finance Director, has requested that invoices to be coded appropriately to capture cost in appropriate categories but to ensure that overall budget remains within Department appropriation. 3.AWE Aged Trial Balance for Cohasset Water Department as of today is$434,000. Of this amount, $235,000 is from previous fiscal years ranging from 60-180 days overdue. Request update on payment status. C.Engineering 1. Proposed development at 2 Pleasant St. /8 James Lane—This property abuts wetlands to the Ellms Meadow Well Station. Review impacts due to stormwater run off from site and potential impact to water quality. Planning Board was under the impression that this well station is going to be retired. D.Other 1. Initiating a review of security considerations around plant grounds. A review of adjacent water utility security measures in proximity to their facilities will be conducted and reported in the near future. A public education program and/or increased protection measures should be considered. 1 a. There was a recent incident in Hingham of individual throwing foreign material in one of their reservoirs forcing an emergency shutdown of that source of supply. lb. On Tuesday, September 20th an individual was observed throwing an Asiatic Coy fish(non-native species)into Lily Pond approximately 10 feet from the water treatment plant intake structures. 1 c. Last winter an ice fisherman was observed towing a sled with a gasoline powered ice auger directly in front of the intake structures. CD O h W) 0 CD O In • o et ti V 00 o CD tss to rn rn 6" to -- - - _ is CM to (D e- le.:, N to M - - -- 0 T- to W)) N to). LCJ E- tf? 6F). �? N LO W) U U m Cl CD O O- N N V ti f O N U -0 -0 T ca t!J ifl N N N N N C_) O N U_ O N CO _O J LO N 4? 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'zooapcaP�c Foster, Rhode Island 02825 September 19, 2011 Mr. Andrew Cottone Cohasset Water Department 339 King St. Cohasset, MA. 02025 RE: 24" Waterman sluice gate inspection and adjustment. On September 19th 2011 Diving Services Inc. (DSI) performed underwater cleaning and inspection operations of the intake trash rack and adjustment of the 24 inch Waterman sluice gate The purpose of the operation was to adjust the existing sluice gate in an attempt to bring the water bypass leakage into AWWA compliance. The valve was also visually inspected to assess physical and operational condition. Utilizing OSHA compliant surface supplied air diving protocols and confined space entry protocols the inspection was completed by a 5 person crew with two way voice communications. Findings: Accessed by a split aluminum Bilco style hatch at the base of the actuator pedestal the existing sluice gate is mounted at the bottom of a 20' deep concrete vault accessible by an interior ladder rungs cast into 1 wall. It is mounted to wall thimble that extends 2" from the concrete wall face. Constructed of cast Iron both frame and slide exhibit moderate corrosion over the entire surface. Hardware seems to be a standard mix of brass, stainless steel and possible 1 mild steel bolt that appeared heavily corroded. Upon examination the gate was leaking heavily from the top seal. A half round though with bench has been constructed directly in front of the gate and was full of standing water prohibiting visual inspection of the gates bottom & lower third. The gate was exercised up and down several times in an attempt to remove possible obstructions in the discharge pipe eliminating the standing water thus allowing complete visual assessment and fully seat the bottom of the gate in the frame. Following the exercise the standing water remained in the discharge pipe and gate was positioned in the full down position allowed by the actuator and adjusted by manually tightening the wedge blocks as specified by the gate manufacturer. 9 1-866-901-3483 P www.diving_servicesinc.com g1-401-633-6430 It was determined the top of the slide was approximately 1/8"to 1/4"higher than the frame but further down pressure applied to the actuator resulted in no downward movement and only caused the gears to slip. When the adjusting wedges were tightened to the maximum possible position water bypass at the top was significantly slowed but is in excess of acceptable AWWA leakage standards. As the adjustment wedges are now at the maximum range further field adjustment is not possible. Normal adjustment wedge position should be no more that 3/4 of the useable thread anything in excess of this indicates an underlying problem that requires the gate to be removed for full mechanical evaluation. Recommendations: It is recommended that this gate be removed and its complete mechanical condition shop evaluated as soon a possible. The lowest cost alternative for gate removal procedure will require a plug be inserted into the reservoir intake and any increase in present water leakage volume past this gate will increase differential pressure making this procedure very difficult or impossible. Tolerances and functionality of the frame and gate should be assessed & calibrated. Machined seat surfaces on the frame and gate should inspected for damage/deterioration and replaced of necessary. Worn and corroded hardware replaced. An operations and maintenance program including routine valve/gate exercise be implemented on this and submerged service gates. Feel free to contact me should you have any question. Sincerely, Timothy J. Baxter RE W 1-866-901-3483 P www.divingservicesinc.com g1-401-633-6430 SSG SEq`�C Diving Services Incorporated. 0 12 Spur Rd. so Foster, RI. 02825 �Rpalt September 26, 2011 Mr. Norman Lavigne Superintendant Cohasset Water Department 339 King Street Cohasset, MA 02025 RE: 24" Waterman sluice gate removal and evaluation. We are pleased to submit a price quote to provide the following scope of services at the above noted location. Certificates of general liability and workers compensation insurance will be provided upon written notice to proceed by authorized company representative. Diving Services Incorporated (DSI) agrees to supply 1 - 3 person surface supplied air dive team including of 1 commercial diver and other topside personnel in compliance with governing ADCI / OSHA standards with necessary equipment and materials to complete the following tasks: 1) Remove existing stainless steel trash rack on intake structure. 2) Place a 24"plug in the reservoir intake end. 3) Remove existing mounting nuts and stem guide hardware required for valve to be dismounted. 4) Extricate valve from wet well vault. 5) Transport valve to DSI's shop facility. 6) Evaluate existing valve for compliance with manufacturer's operational tolerances & specifications. 7) Provide conditional status report and repair estimate. All work will conform to applicable OSHA confined space entry regulations. *Wet well and discharge pipe must be dewatered to allow for access to gate flange mounting hardware prior to removal. This work to be done by Cohasset Water Dept. Personnel or others. 21-866-901-3483 P www.divingservicesinc.com Al-401-633-6430 Cost of services as defined: Total cost of services listed for labor, mobilization and materials listed. $ 7,235.00 **If Dive Supervisor determines conditions or situation prohibits safe removal of the valve to to excessive water leakage past gate on site then the intake will be inspected and documented by photographs, video and written report and services will be invoiced at$1,825.00 Terms: Payment in due in full within 21 calendar days from date of invoice Proposal price will be valid for 30 days from this date. Additional services if requested will be provided at extra cost to be determined by Diving Services Inc. and agreed upon in writing by authorized company representative prior to work being performed. Timothy J. Baxter, P.E. Norman Lavigne Vice President Or authorized representative. Diving Service Incorporated. *Signature constitutes authorization of work&promise to make payment as stated. 21-866-901-3483 Q www.divingservicesinc.com g1-401-633-6430 ( INSPECT IONAND CLEANING OF THE SCITUATE HILL 1.8 MILLION GALLON WELDED STEEL WATER STORAGE TANK COHA SSE, WATER DEPARTMENT COHASSET,MASSACHUSETTS SEPTEMBER 1,2011 PAGE S This cathodic protection system is intact yet was not tested at the time of this inspection. Overhead The entire overhead was inspected from the water surface. These overhead panels and supports are sound and free of obvious fatigue, while the protective coating remains with good adhesion value. Mild blotch-rusting does show through the coating yet only in concentrated areas around the center of the roof dome,while no obvious exposure of the steel, corrosion or metal fatigue exists. Overflow The overflow consists of a 12"inside diameter pipe that penetrates the wall of the tank 4' below the junction of where the roof and walls meet. This pipe continues upward and turns 90' through an elbow and flares out to a 16" inside diameter,prior to terminating approximately 12"below Cthe overhead. This overflow was free of obstructions and had no flow at the time this inspection was completed. Aesthetic Water Quality The aesthetic water quality was good throughout the tank, allowing unlimited visibility. CONCLUSION.• It is the opinion of Underwater Solutions Inc. that although this welded steel water storage tank is mostly sound and free of obvious leakage at this time,rehabilitation(painting)is required as coating failure found throughout the roof dome will certainly increase and result in fatigue of the steel. The exterior wall panels are sound and show no obvious metal fatigue(pitting) at this time, and the coating remains with good adhesion value,providing good protection of these surfaces. Tight surface cracks found throughout the circumference of the foundation appear to be free of depth or voiding at this time. We recommend sealing all cracks to prevent moisture accumulation and concrete fatigue. All components affixed to the tank are properly installed at this time. t INSPECTION AND CLEANING OF THE SCITUATE HILL 1-8-MILLION GALLON WELDED STEEL WATER STORAGE TANK COMA SSET WATER DEPARTMENT COMA SSE T,MASSACHUSF.TTS SEPTEMBER 1, 201.1 PAGE 6 A screen, placed around the circumference of the vent and a flap-cap bolted to the overflow, prevent access to the interior of the tank. All interior walls, floor and overhead surfaces are sound and show no obvious metal fatigue or failures at this time. The protective coating on these surfaces remains with good adhesion value. The coating applied to the overhead has mostly good adhesion value,yet mild blotch rusting does show through the coating within the center of the dome (at vent penetration). The cathodic protection system was not tested at the time of this inspection,yet no obvious failures were seen and the system is properly suspended in place. All piping within this structure is securely installed and is unobstructed at this time. Upon completing this inspection all floor surfaces were vacuumed. As always,we recommend re-inspection and cleaning of all water storage facilities in accordance with A.W.W.A. Standards and local guidelines. UNDERWATER SOLUTIONS INC. William T. Cornish, President This report, the conclusions, recommendations and comments prepared by Underwater Solutions Inc. are based upon spot examination,from readily accessible parts of the tank. Should latent defects or conditions which vary significantlyfrom those described in the report be discovered at a later date, these should be brought to the attention ofa qualified individual at that time. These comments and recommendations should be viewed as information to be used by the Owner in determining the proper course of action and not to replace a complete set of specifications. All repairs should be done in accordance with A.W.W.A. and/or other applicable standards. WTClkad TOWN OF COHASSET FY11 WATER DEPARTMENT DEFICIT ANALYSIS AS OF 9/28/11 FY11 Transfer from FY11 FY11 FY11 FY11 Ending FY11 Beg. Bal. Receipts Gen Fund Expenditures Encumbrances Unpaid Bills Balance ($265,967.55) $4,529,352.55 $265,967.55 ($4,619,180.60) ($9,875.70) ($269,824.33) ($369,528.08) Please note: $28,871.58 was received in FY12 from July 1st to July 15th that was related to FY11, but our auditors have said that FY11 revenue must be recognized in FY12 if it was not received prior to June 30th. ORIGINAL DEFICIT CALCULATIONS Receipts $4,529,352.55 Expenditures ($4,619,180.60) Unpaid Bills ($269,824.33) Encumbrances ($9,875.70) Operating Deficit ($369,528.08) a) If FY10 bill is taken out of FY11 because it is being counted twice: (the beginning balance deficit of$265K includes the illegally paid bill of$95,397.77) FY11 Transfer from FY11 FY11 FY11 FY11 Ending FY11 Beg. Bal. Receipts Gen Fund Expenditures Encumbrances Unpaid Bills Balance ($265,967.55) $4,529,352.55 $265,967.55 ($4,523,782.83) ($9,875.70) ($269,824.33) ($274,130.31) $95,397.77 of FY11 Budget Capacity has been freed to pay FY11 Unpaid Bills UPDATED DEFICIT CALCULATIONS Receipts $4,529,352.55 STEPS TO PAY FY11 UNPAID BILLS IN FY12 Expenditures ($4,523,782.83) 1)Brenda-submit an itemized list requesting John Unpaid Bills ($269,824.33) encumber$95,397.77 of bills from FY11 Encumbrances ($9,875.70) 2)When bills are turned in to Accounting, please Operating Deficit ($274,130.31) put"FY11 Encumbrances"on front page Please Note: this analysis may change due to the FY11 Cash Reconciliation efforts between the Accountant and the Treasurer.These amounts are not final. N } LL C_ 'O fO�nN .aD Nn co S SiMO.COD COD aOD W lab C m�4�pp�n�pp O�Iq�p CDNYSser�� nI� r Cin000fO NS WAS SO Sn VM'rz f..) 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N to V Oi �yg N ci lf1 oo N N N N A N N 69 6�3 M QD 00 v, vi c.9 ^ r r Gm Gm N N Fig Gn vn `n In o r o r o o v r r v) to v N r r �n o0 o� oo �n kn oo M M 'O -- oo M N 'O O, M N N oo r Ih M �O V r V O 10 �o V O O M -- Q+ N Ol V o0 M r r to �n v rn G" v v ono kn ON. as oo oo r ` W 6N9 b9 69 69 69 69 6�9 N N R fiA fig �+ N a or0 op b O ON O L -ItN N R fd V oc r-,� IC. lo oo oo a, rr 69 66s Gm VI a O tJ N C ON N W cm Pro ti Q CC � O w O e bn o 0 0 0 r% O M an 9 wl � a a tn e v r r 0 L tr) v C7 Lam„ i, ee O A o 0 N NcA O O O O N N zN r N N VN. zz O viO cn a F � N rn o cD zzz A zoz zoz ° a Q z oz 3 3 3 3 3 3 ¢ ¢ w v a u � a a uz � z R W o°c z a A a o a a a a a s w a d W W F G F Z W W W r F, r oo o, N N N N W ID �cz 3 o 0 0 o a o 0In In In In z rA r r r 1� r r r II vn J, 1 d vi v In In " In W) ID \o 10 �o lo ID 10 �o f 1 fit;l U L Q Utilities ACCOUWA S 65-450-5211 Town of Cohasset OFFICE SCHEDULE OF BILLS PA To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $17,415.23 are hereby approved and you are requested to place them on a warrant for payment. DATE: September 28, 2011 Name of Creditor Account PO # Amount Extended 65-450-5211 Direct Energy 1484 $0.95 1484 $42.61 1484 $2.84 J 1484 $4.73 $51.13 v National Grid—Gas 1440 $20.62 1440 $39.23 1440 $106.52 1440 $22.92 1440 $45.10 1440 $115.14 $349.53 National Grid Electric 1441 $6,796.79 1441 $8.57 1441 $124.60 1441 $12.46 1441 $17.01 1441 $18.87 1441 $81.95 1441 $16.52 1441 $12.86 1441 $1847.46 1441 $50.33 National Grid Electric Continued 1441 $7,059.04 1441 $8.57 1441 $145.52 1441 $595.03 1441 $13.12 1441 $17.94 1441 $19.99 1441 $17.55 1441 $13.01 1441 $86.16 1441 $51.22 $17,014.57 Total $17,415.23 Su'peiin e de Co ss'oners i yANT,s System Maintenance gCCO CE 6545 -5250 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $11,031.422 are hereby approved and you are requested to place them on a Nvarrant for payment_ DATE: September 28, 201 1 Name of Creditor Account PON Amount Extended 65450-5250 � Mueller Co 0308 $1,69.8.27 1 1467 $2,089.77 ' Cared it (;3;391.50) 53,395.54 John Hoadley 0317 5191.88 1472 $1,560.00 S1,751.88 Neptune 0307 $1,273.32 7, 1478 $4,609.68 $5,883.00 y I i I Total _ $11,03.11.42 1 Superintendent Commissioners E traordinarw Maintenance 65-450-5275 Town of Cobasset v S C14ED LE OF BILLS PAYA13LE OCT 0� To the Accounting Officer: ACCOUNTAW S OFFICE The following named bills of the Cohasset Water Department, amounting in the aggregate to $45,968.21 are hereby approved and you are requested to place them on a warrant.for payment. DATE- September 28, 2011 Name of Creditor Account PO# Amount Extended 65-450-5275 Waterline Service LLC 0314 $3.375.00 1 r Underwater SOIUtiOnS, Inc 0319 $4,350.00 Rosano Davis Sanitary Pumping 0316 $21,670.28 tV Joseph Caki Jr. & Sons Inc 0313 $1,229.0-0 r Mcdou all Bros. 1480 1 Iaria 0306 $832.00 0305 $4,996.93 $5,828.93 dice Col asset Pc,C,,.. I)e t 0312 $360.00 0304 $4,095.00 1471 $360.00 1473 $3 60.00 $5,175.00 J jf Diving Services Inc 0326 $2,635.04) Total ; $45,968. 1 rinten ent J Commissioners �..' L� � - Sludae Removal 65-450-5294 ToA.,n of Cohasset -- - _ SCHEDULE OF BILLS PAY-ABLE To the Accounting Officer: ACCOUNTANTS OFFICE The following nained bills of the Cohasset Water Bepanme at, amounting in the aggregate to $19,920.00 are hereby approved and you are requested to place them on a warriint for payment. r BATE: September 29,2011 Name of Creditor Account PEA# Amount ]"+xteaded 65-450-5294 Volvo Rents 1474 $2,800.00 I NIPS I 1468 $17,120.00 I Total $19,920.00 f Superintendent C �mmissione-rs` ! 1 l U' i 1 ACCOUNTANTS Encineer inff/Legal OFFICE 65-450-5300 To�nJn of Cohasset SCHEDULE OF BILLS PA17ABLE To the Accounting Officer: The following named bills of the Cohasset 'Water Depar anent, amounting in the aggregate to $10,401.76 are hereby approved and you are requested to place them on a warrant for payment. DATE: September 28.2011 Name of Creditor j Account PO# Amount Extended 65450-5300 Deutsch Williams Brooks 0323 $74.00 I. j 0325 $203.50 j 0324 $703.00 1481 $1,997.00 1481 814.00 I j 1481 $37.00 1481 $1,591,00 1481 $4,183.92 0329 S908.3334 $10,401.76 $10,40 io Superintendent C mmissioner s `� OFFICE Cunt-ractej Services 65-450-53 f$ � Town of Cohasset SCHEDULE OF DILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Departrnent, amounting i.-a the aggregate to $205,287.89 are hereby approved and you are requested to place diem on a warrant for payment. DATE; September 29, 2011 Nance of Creditor Account PO4 Amount Extended 65-450-5318 '• American Water €1322 $99186.16 1482 $99,751.73 $199,037.99 William McAuliffe 0331 $6,250.00 i I Total r $205tn7.89 f r� f 'l 1 J Superintendent CoT �s Hers Clerical l 65-450-5319 LACCOUt4XANTS Town of Cohasset OF10E SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to S185.27 are hereby approved and you are requested to place them on a warrant for payment. .DATE: September 28, 20.11 Name of Creditor Account PO# Amount Extended 65-450-5319 Purchase.Power 0320 S23.i2 0302 i 1115 5136-27 Gatehouse]Media 0318 S49-00 Total $185.27 r Superintendent Commis ' ers General Operating Expenses 65-430-5400 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: ACCOUNTANTS OFFICE The following named bills of the Cohasset Nkater DepaT= , e aggregate to $3,940.00 are hereby approved and you are requested to place then on a warrant for payment. BATE: ,Se camber 29,2011 Name of Creditor Account Pog Amount Extended 65-450-5400 Eco Systems Pest Mange-Ment 0327 $39.00 0309 $39.00 F 1466 $86.00 0310 $86.00 $250.00 l Pawa;c Systems Division 4330 $1,690.00 Arthur Pyburn and Sons tne. 0333 $2,000.00 I Total i i f Superintendent commission ~' -Chemical 65-450-5547 Town of Cohasset SCHEDULE OF BILL$ PAYABLE w1v U E,t ACCOUNTANrs To the Accounting Officer: OFFICE The follou-ing named bills of the Cohasset Water Department, amounting in the aggregate to$30,654.75 are hereby approved and You are requested to place them on a warrant for payment. DATE: Se tember_'s, 2011 Name of Creditor .Account PO # Amount Extended 65-450-5547 Borden & Remington 1439 $1.907.00 1469 $1,145.50 0311 $502.00 0328 $2,171.60 Credit (S-'00.00) Credit (S_,00.00) Credit (siso.00) $4,976.10 f' Univar 0303 $2,t40.fl0 ' Slack Chemical Co 0315 $3 87.0 � 0 Prestine Water Solutions 1475 $11,843.60 % /, Polydvne Inc 1476 art $525.00 y Jrnes Chemical Inc 1477 $! 199.97 I Holland Ce¢Inc 1470 f I i 0332 $8,041.54 $16,093.08 Total i $30,6�4.75 V Superintcndeni Cr 4Aers L4CWOUFFICEJ L! General Liability Insurance 65--454-5741) Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer. The following named bills of the Cohasset Water Departrnent, amounting in the aggregate to $3y102.00 are hereby approved and you are requested to place them on a warrant for payment. DATE: Se tember 28. 2011 Dame of Creditor Account PO# Amount Extended 65-450�5740 American Water 0321 $1,551.00 1483 $1,551.00 $3,102.00 I Total $3,102.00 rLntcn ent Commissioners f a �.r . Cohmset Water SD E P A R T M E N T Commissioners --�_y= .�•-_ Peter DeCaprio COHASSET smwff the CONNNW Since AW Christopher D. Seebeck —' Leonora C. Jenkins BOARD OF WATER COMMISSIONERS Tuesday, October 18, 2011 @ 7:00 pm Water Department, 339 King Street AGENDA These following topics are what the chairman reasonably expects to be discussed. 7:00—7:15; Public—abatement requests 7:15—8:00; American Water—Operations update/review 8:00—8:30; Department operations—review of Aaron River maintenance; Milfoil; Avalon Bay easement discussion; Linden Ponds receivables; construction planning. 8:30—9:00; RFP planning discussion 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Cohnsset Water D E P A R T M E N T Commissioners Peter DeCaprio > CONASSET &rV the Communes Since 1950 Christopher D. Seebeck Leonora C.Jenkins Minutes of the Cohasset Board of Water Commissioners October 18, 2011 Members Present: Peter DeCaprio, Chairman Christopher Seebeck, Vice-Chairman Leonora Jenkins, Clerk Recording Secretary: Brenda Douglas Guests Present: Norman Lavigne of American Water, Tom Keeffe, Jody Butman Chairman DeCaprio called the meeting to order at 7:04 pm. Abatements Desmond Havlicek - 101 Atlantic Avenue—Error in Reading 2 abatements in the amount of$39.76 and the other in the amount of$113.60. Motion made to approve by Peter DeCaprio seconded by Lee Jenkins. Robert& Diane Ahrens -43 Elm Street Unit#1 —Error in reading. Abatement in the amount of$4,358.40. Motion made to approve by Peter seconded by Lee. Other Tom Keeffe requested to speak to the Commission. He came to the meeting to personally let them know that he was no longer with Tutela Engineering and is now working for Tetratek. He wanted to thank the Commission for all years that he has worked with them. The Commission thanked Tom and wished him well. Commission reviewed and signed warrant as written. Motion made by Peter to pay warrants as written, seconded by Lee all in favor. American Water—Operations update/review Aaron River Reservoir Maintenance: Norm reported that he had to put this on hold due to the fact that Conservation Commission had to file a Determination of Applicability. The item has been put on the Conservation Commissions agenda for Thursday, October 201h. Peter stated he would attend and Norm stated that he would be there as well. Peter 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org wanted to clarify that the state requires the town maintain this area and he found it odd that the Conservation Commission can override. Norm stated that this is just a formality and that he did not feel that it would be held up by the Conservation Commission. Norm also told the Commission that there is a$275.00 fee which the Commission will need to pay to Conservation This will be put on next months warrant for payment. The Commission then reviewed and signed the warrants. Motion made by Lee to approve Warrants 2„d by Peter DeCaprio, all in favor. 239 Fairoaks-Norm stated he did not feel it would be necessary to replace service at the street. He feels that the pressure is adequate having been improved after the work the homeowner did. This was promised to Paul Quintin at the last meeting. Peter suggested that he and Norm go to the owner's home. I will contact owner and set up an appointment. 61 Pleasant Street—The Commission is still approving this but waiting until Capital Committee approves $100,000 appropriation. Peter asked that Norm put together a list so that it can be put under the Capital Budget Committee $100,000 appropriation. Milfoil - Lycott Environmental has installed 25 benthic blankets in the southeast part of the Aaron Reservoir. Norm has a meeting with Rich King from Lycott Environmental on Friday to discuss potential control measures in Lily Pond and/or our intake area. Peter asked for Norm to get a plan together. Peter would like Norman to ask what impact milfoil has on the impact of DBP's. Tom stated he did not feel as though milfoil would cause any great impact on the dbp's. He stated that he does not specialize in this and Lycott would be the one to ask. Fall Flushing Program to begin next week. There was a discussion to see if the THM testing could be done a couple of days after the flushing program are complete. Tom Keefe stated that the town has already tried this scenario. Chris stated that he felt that if there was a 2 week variation then it would a more significant reading. Norm felt that turning over the water in the tank was more key than flushing areas just prior to testing. Ellms Meadow out of service—Mechanical seal failed. Drew will disassemble the pump and inspect the condition. New mechanical seal is about $200.00. Drew would do the repair in house. The failed pump is 5 years old and has required minimal maintenance. Financial Linden Ponds sales for September is $20,273.08. We have received check for $27,952.30 from Linden Ponds for pre-bankruptcy invoices. Deposits for fiscal year to date are $489,643.40. Engineering 2 Pleasant Street/8 James Lane Proposal—Development proposal is on the Planning Board agenda Wednesday, October 191h @ 7:30pm. If Peter is unable to attend Lee will attend. Lee presented to the Planning Board issues that with Water Department had with the development, especially part of the development within 100' of our shallow wells. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Norm reported that Scituate Racquet& Fitness Club is planning on putting in an indoor swimming pool. This is also on the agenda for the October 19t" Planning Board meeting, but at 8:30 pm. Stream Flow Gauging: Peter suggested that they go the route of USGS doing the flows instead of the Water Department doing it directly. This would put it in their hands and that way the state would have no qualms with the data, and the Water Department would just pay for their services. This would have to go to town meeting for approval. Construction: Tom Keeffe reported that he has received an invoice from Dan Coughlin. L & M Construction is looking for$23,000-25,000 in retainage. Peter stated that Dan Coughlin can contact him directly with any outstanding bill issues. Tom stated that Dan was unaware that he had left Tutela Engineering and that it why he contacted him instead of the board. Fines: Chris was tasked to look at fines. Chris stated that there is nothing currently in our rules and regulations regarding dumping into the pond. Mark Bartlett stated that a state regulation would have to be adopted, and then there may be a possibility to fine individual putting things into the pond. Chris has not gotten through all the information to date from Mark but is still looking into. Chris will look into updating the current Rules & Regulations booklet as well. Shut off of property: Lee said she made a presentation at a Board of Health meeting outlining the impact on the town of delinquents and the necessity to have rate payers current for the Sewer/Septic Loan Program that the Health Board is managing.. She then spoke again with Health Agent., Dr. Joe Godzik. The only problem Dr Godzik has with shut-offs is in t case of a landlord shutting off his tenants water. Lee will work on a bill stuffer stating that the Water Department will be reinitiating the shut off policy that is in our Rules and Regs. Lee will work on the top 10 list. I will check with the Treasurer to make sure that in fact the monies are owed. I will also check with treasurer to make sure that they are up to date with receivables. The list will be given to Distribution to make sure that we can actually get on the shut off to shut off. The Water Department will send out our own demand/shut off notices via certified mail. Avalon Easement—Lee stated that Avalon is not keeping with the original agreement, which is a 30'easement. They have decreased it to 24'. Avalon states that there is no way that they can grant this. Peter stated that he would back down from the whole thing is Chris and Lee would take it upon themselves. Lee agreed and said that Scott Dale missed two site meetings with her. Chris stated he would like to have an engineer state that 24' is sufficient??? Rather than having an Avalon engineer make this decision an engineer of our choosing was decidied upon. . Coler& Colentonio will be contacted by Peter for an opinion on how this could affect the town in the future. The bill from Coler & Colentonio will be the responsibility of Avalon to pay since it was there error. RFP Per Peter the Commission solicited 4 proposals for the engineering services for the RFP. Peter spoke with Mark and Tom and well as Mike Coughlin. It was agreed that there would be only 1 RFP and that would be for the concession only. December 31St RFP will be out. Responses need to be back by January 31, 2012. Peter stated that all engineering 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org firms which were approached must have their quotes in by tomorrow, Wednesday, October 19, 2011. Next meeting is tentatively scheduled for the third week in November. Commission signed off on easement for Cook Estate on Sohier Street. Chris made a motion that a new fixed fee be added of$350.00 for Shut off/Turn on fee for nonpayment of water bill. Water service cannot be reestablished without receipt of property owner being current with the town, and the payment of the $350.00 paid directly to the Water Department. A notice regarding this fee will be written and posted at town hall tomorrow. This was seconded by Lee, all in favor. Motion made by Peter to adjourn meeting 2nd by Chris, all in favor. Meeting adjourned at 9:45 pm Respectfully submitted, Brenda Douglas Approved By _ \\� Date l 1- Zg ^ r Leonora C. Jenkins, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org .t{>1t4 A/a Cohasset Water � - h D E P A R T M E N T +n •--�-�-�r .�•� Commissioners �.OYIAESSET �the` S Cnrwwild Since 1950 Peter DeCaprio � C Christopher D. Seebeck — Leonora C. Jenkins BOARD OF WATER COMMISSIONERS Monday,November 28,2011 Water Department,339 King Street AGENDA The following topics are what the chairman reasonably expects to be discussed. 7:00—7:15; Public—abatement requests 7:15—7:45; American Water—Operations update/review; construction project review 7:45—8:30; Discussion of enterprise fund accounting rules; discussion of results of indirect cost allocation committee; Limnology study review; Weston and Sampson capex report review; 8:30-9:00; RFP planning discussion 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org Cohnsset Water D E P A R T M E N T Commissioners "� v 0 Peter DeCaprio � , 11AA S tie Cc�nrnW&Y Since 1950 }. CYIAS I t SCT o,t,N tz�a Christopher D. Seebeck Leonora C. Jenkins Minutes of the Cohasset Board of Water Commissioners November 28, 2011 Members Present: Peter DeCaprio, Chairman Christopher Seebeck, Vice-Chairman Leonora Jenkins, Clerk Recording Secretary: Leonora Jenkins Guests Present: Norman Lavigne of American Water, Advisory Committee liaison George Chamillard, Jody Butman, &Robert Tivnan Chairman DeCaprio called the meeting to order at 7:05 pm. Peter made a motion to approve meeting notes from September 28, 2011 meeting Lee seconded the motion, all in favor. Peter made a motion to approve meeting notes from October 18, 2011 meeting Chris seconded the motion, all in favor Public Request Robert Tivnan (781-385-9774) recently purchased 378 Beechwood Street that was supplied only by well water. Mr. Tivnan wants to hook up to Cohasset Water but his property is a great distance from the street—approx 1500 ft. He has currently completed 590 ft of pipe from his home to the end of his driveway but is still at least 860 ft from Beechwood St. He is looking into possibly hooking up with the 2"red plastic pipe that was installed by Wayne Sawchuk years ago that feeds the 3 houses east of his. Mr. Tivnan was informed of the cost of water service $8810 plus the cost of a meter vault in the street and he would have to handle getting a line to the street. Norman will be looking into possible other alternatives to help him receive service. American Water Operations Report I. Action Items 1. The ejector pump in the sewer tank burned out. Norman reported that there is a warrantee on the outside pump but the inside one is on our ticket nand along with Drew he did an interim repair. He recommended the WC approve $4,406 from Gen Maint for the purchase and installation of a new ejector pump to bring the situation back up to the needed redundancy. 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org 2. Ellms Meadow—the single pump for the station failed in October. Norman estimated $2K for new pump and installation with 6-8 week lead time for delivery than another for installation. To restart the station in Mar or early Apr the pump should be ordered at the next commission mtg. II. Key Review Items A.Operations 1. Distribution System Maintence Completed since 10/18 11/17—Hydrant back in service after repair at Forest& Jerusalem, waiting for asphalt 11/22 —Small water main leak on causeway on Jerusalem Rd close to upper Bow St repaired and awaiting street patch 2. Fall Flushing Program—completed in mid-November. It was noted that the rainfall has been up 25%. Phosphate has been working well, manganese was high in April &may then dropped off and the TOC has almost doubled. 3. Storage Tank Turnover—targeting 15-29% as per AWWA recommendations, up from daily turnover of 6-11%. May need discussion with CFD re: needed reserves that may affect our turnover 4. Polyaluminum Chloride Spill—Tuesday, November 22nd. The majority contained within the containment area- aout 20 gals leaked outside. The material was immediately returned to the bulk storage tank. The direct cause was human error plus poor engineering design/controls of the system and a failure of the containment compartment. The sealing material around two floor penetrations failed. We continue to investigate the incident. Discussed needing a plan to improve the system. 5. USGS Streamgauge Station Costs—The U.S. Geological Survey estimates the start-up costs at$12,000415,000. The annual O&M cost would range from $15,000 - $18,000. Peter asked why the costs was so high and Chris added that the rule of thumb is 20%. All data would be available in near-real-time on the USGS web, updated hourly. They indicate they could probably include a somewhat reduced start-up cost for both due to close proximity of the gauges but probably could not reduce O&M costs. Norman talked to the state about using one of their $7K stream gauges, will look into it further. Bottom line is that we can't get the stream gauges calibrated to the state's satisfaction. The state indicated they will accept any readings from USGS. 6. Whitney Crossing Spare Pump—All three booster pumps at Whitney Crossing have been rebuilt/replaced over the past 12 months. We removed Pump #2 last fall due to failure and replaced it with the spare onsite. We have three pumps at the station, each of which are rotated daily. We only use one pump per day to deliver the water to Aquarian to meet Linden Ponds demand. We no longer have a spare pump on the shelf. A new pump costs $2,730. B. Financial Invoiced Gallons 1. Linden Ponds sales: October 2011 3,081,820 $19,586.96 November 2011(thru 21s) 1,958,099 C. Engineering 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org 2 Pleasant St. /8 James Lane Proposal—Norman continues to attend the Planning Board review process for this project. The project will soon go to the Conservation Commission for review. D. Other 1. Milfoil—the person never showed up for the scheduled meeting. Norman is actively pursuing the situation in Lily Pond. 2. Phosphate—Chris asked about the status of the corrosion control. Norman is doing a study for next month and the stae will then give us a mandated dosage. WSe are forced now to do Imlg/liter. III. Continuation of Information For General Review A. Compliance 1. Droueht Status: Drought Status: Normal October Precipitation: 10.13 inches(normal 4.18) YTD Rainfall is 49.59 inches(normal is 40.28)(23%above normal) Arron Reservoir at 100% usable Lily Pond at about 100 %usable capacity 2. Fishways: Weir gates to both fishways remain at maximum elevation. No fish runs have been observed this fall. Monitoring for fall fish run ends on November 301h. Fish monitoring will resume in the spring. 3. Corrosion Control Demonstration Study—Report on Phosphate Corrosion Control Program is due in December. 6. Disinfection Byproduct Monitoring—41h quarter monitoring will be conducted November 29`h. B. Source Of Supply Bound Brook/Aaron River Streamflow Measurements—Monthly reporting will continue indefinitely until flows can be validated by DCR/DEP. C. Treatment Sludge Processing—Sludge Processing is expected in mid-December. We have to make a decision about the upcoming removal needed for late spring/early summer. We might be able to put off till next year's budget. F. Other Inter Municipal Billing Peter discussed the dispute over the ability to bill other town departments especially in light of the fact that the town owes us $70K for the water on the common and the schools still have not settled their old bills from several years ago. We all agreed that there should be a transfer between departments to cover the cost of water and other services provided. Water Quality Peter feels strongly that the most important issue for the commissioners is water quality. The 2003 Westin and Samson Limnology Study made several suggestions towards improved quality including : dredging ($1.5MIL), ozone ($1.9MIL) and Miex ($500K). 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org We did conclude that once we have the new contract completed that our main focus should be water quality. Jody Butman questioned a discrepancy regarding the quality of water of Lily Pond on pg 417, she wanted to know what number the state issues in determining the sale of water—86 mil gal? Peter responded that it is the point of the USGS Survey to make sure there is sufficient water. Legal Counsel Peter led a discussion concerning the need for the Water department to retain our own legal counsel. In light of some recent questionable advice that we have been receiving from town counsel, he is concerned over the depth of knowledge the RFP contract will require. Peter made a motion to bring up before the Selectman of the WC retaining their own legal counsel going forward. Chris seconded the motion and all voted in favor. Concession Contract Peter will be presenting the plan to different town boards in the upcoming weeks. Peter noted that there are 20 of these contracts in MA. He hopes to bring the cost down from $5.61/cu.ft. to $3.65/cu.ft. Growth is expected but has not been included in upcoming figures, notably Avalon's usage has not been projected. Conservatively speaking Peter is presuming revenue of$4.067 MIL with plants costs at $600K/yr including utilities and chemicals and employee costs in the range of$400-$500K. Estimates of free cash over 20 yrs to be $14MIL which will yield us $3.5ML upfront. Bids for the engineering portion of the RFP due on Dec 7. Police Detail Chris made a motion to formally request the Selectmen to have a discussion of details for construction if it is not on their agenda by their Jan 3, 2012 meeting. Lee seconded. All in favor Next meeting tentatively scheduled for December 7th or 8th at 7:00pm. Motion made by Peter to adjourn meeting 2"d by Chris, all in favor. Meeting adjourned at 9:35pm Respectfully submitted, Leonora Jenkins Approved By / 2' '"LAB_ Date L onora Jenkins, Clerk Cohasset Board of Water Commissioners 339 King Street, Cohasset, Massachusetts 02025 Tel: (781) 383-0057 Fax: (781) 383-2906 www.cohassetwater.org