HomeMy WebLinkAboutMinutes - WC - 10/01/2008 - Minutes from October to December 2008 HANNON
ARMSTRONG
October 1, 2008
Mr. William Griffin—Town Manager
Town of Cohasset
41 Highland Avenue
Cohasset, MA 02025
Re: Financing Proposal for Orica Water Treatment Plant Project
Dear Mr. Griffin:
We are pleased to propose the tax-exempt financing transaction as outlined below. Under
this transaction, the Town of Cohasset shall enter into a fixed rate, Private Placement
Revenue Bond structure for the purpose of acquiring Water Treatment Plant provided by
Orica Watercare. This transaction is subject to final review and approval by the Town
and Hannon Armstron;;.
Structure: Private Placement Revenue Bond Series 2008
Issuer/Obligor: Town of Cohasset, Massachusetts
Lender: Hannon Armstrong Capital LLC or its assignees
Vendor: Orica Watercare, Inc.
Project: Water Treatment Plant
Amortization Period: 10 Years
Current Fixed Rate: 4.98%
Option I Option II
Amount Financed: $1,500,000.00 $5,000,000.00
Quarterly Principal &
Interest Payments: $48,434.00 $161,444.00
First Payment Due: Six Months after Closing
Pricing: The above Rate and payments are locked for the term of the
financing provided that 1) This proposal is accepted by the
Town on or before October 10, 2008 and 2) This
1997 Annapolis Exchange*Suite 520*Annapolis,MD 21401 *Telephone 410 571 9860*Facsimile 410 571 9894
www.hannonarmstrong.com
transaction "Closes" (funds into Escrow) on or before
November 1, 2008. After either of these dates, the rates
and payments shall be adjusted commensurately with
market rates at that time.
Closing or Issuance Fees: None charged by Hannon Armstrong
Legal Fees: $3,500.00 paid to Hannon Armstrong by the Town at
closing. This amount can be capitalized into the total
amount financed at closing.
Qualification: The Town shall designate this as a"Bank-Qualified Tax-
Exempt Obligation"pursuant to Chapter 265(b)(3) of the
Code
Rating: This transaction shall not be rated. It is the intent of
Hannon Armstrong(its affiliates or assigns)to act as the
sole investor/purchaser of these bonds and hold these bonds
for its own account.
Progress Payments: Hannon Armstrong shall provide those progress payments
required by the Vendor on behalf of the Town,by funding
an interest bearing Escrow account at closing. The Town
shall authorize any/all disbursements from this Escrow
Account that will be made to the Vendor. All interest
earnings from the Escrow account shall be for the benefit of
the Town. In order for Hannon Armstrong to offer this
service, it shall be named as a dual-obligee on the Vendor's
Payment&Performance Bond during the installation
period.
Prepayment: After the initial 5 years of the P&I amortization period and
provided the terms of the financing have continued to be
met,the Town shall have the option prepay this financing
in full without penalty (at par), for an amount equal to the
then principal balance.
Net Transaction: Any/all applicable insurance,maintenance,permits, and
any additional other costs, including any legal costs
incurred by the Town not included in the total amount
financed are for the account of the Town. If the Town
chooses a different deferred payment structure,then the
interest that accrues during the installation period shall be
capitalized at closing into the total amount financed.
Source of Repayment: The Primary source of funds used to pay its bond payments
may be from any available funds chosen by the Town. But
1997 Annapolis Exchange* Suite 520*Annapolis,MD 21401 *Telephone 410 5719860*Facsimile 410 5719894
www.hannonarmstrong.com
for the purpose of this financing, the Town's Water/Sewer
Fund must be pledged as a back-up source of funds. If
these funds are not available as a potential back-up source
of funds,then the pricing provided in this proposal shall be
deemed invalid.
Financial Information: In order for Hannon Armstrong to complete its credit due
diligence, the Town shall provide its Certified Audited
Financial Reports for the last 3 Fiscal Years. This
information must be provided within 10 business days of
proposal acceptance.
Documentation: Hannon Armstrong shall provide all of the documentation
necessary to close this transaction. This documentation
shall conform with and be governed by the Laws of
Massachusetts.
We appreciate this opportunity to offer a Hannon Armstrong Financing Solution. Please
do not hesitate to contact me if you have any questions at (706) 769-6864. Upon
acceptance of this proposal, please fax to my attention at (706) 769-4417. Thank you
again.
Sincerely,
Gene Rogero
Senior Vice President
ACCEPTANCE
As a duly authorized agent of the Town of Cohasset,I hereby accept the terms of this
proposal as outlined and intend to move forward in financing this project with Hannon
Armstrong.
ACCEPTED: DATE:
NAME: TITLE
PHONE:
1997 Annapolis Exchange*Suite 520*Annapolis,MD 21401 *Telephone 410 5719860*Facsimile 410 5719894
www.hannonamistrong.com
�614 pa cohnsset Water
d _--_.� —...____.,m.s - ...�.. _"__-••_
D E P �A R T M E N T Commissioners
o - � Servi�?d the Communio Since 1950 John K. McNabb, Jr.
_ Nathaniel G. Palmer
cowtsser
Glenn A. Pratt
9710
BOARD OF WATER COMMISSIONERS
AGENDA.
Thursday, October 2, 2008
6:00 PM at 339 King Street, Cohasset
6:00 PM MIEX
7:00 PM Town Meeting Articles
7:30 PM Abatements
• Policy
• Past Due Bills
8:00 PM American Water Report
• Construction
• Operations
Recipient gf*DEP 2003 Parbfic Rater System Award
- —
_______ 339-Rillg-Sheet,-Gohasset Nlassachu efts _ -- ---- ---- ---- — -------
Tel: (781) 383-0057 j Tax: (781) 383-2906 www cohassetwatenora
Meeting Notes October 2 2008
• Discussion on MIEX, Ralph Dumke from Waterline Industries was in with to
discuss alternatives to get project cost to $3mm. , looked at a financing proposal
from Orica.
• Discussed Town Meeting Articles , sponsor the BKB CR article , and our article
to release easements Nichols Rd and Pleasant St. Discussed relocation of main
from Bear Hill Tank thru Milliken Field to Bancroft Rd . Developer of house lots
on Pleasant St would pay as the cost of us abandoning our easement thru his land
at 100 Pleasant.
• Norfolk Ram presented report on the Rain Garden project, showing initial
sampling with very good results , discussed letting DEP use the project as a model
reviewed the maintenance and status of the final phase of the project
• Tutela said they will have to have a contract revision , so they can continue to be
paid from the Little Harbor SRF
• Signed Easements for the Lincoln La project.
• Discussed the billing audit we are starting, decided to adjust two bills before they
go out they involve high readings because of leaks.
• Heard Am Water reports.
• Discussed the DEP NON on last years lead issue
Adjourned at 8:45PM
Meeting next 10/13
TOWN OF COHASSET
EMERGENCY MANAGEMENT
PLANNING COMMITTEE
(LEPC)
AGENDA
Thursday, October 16, 2008
8:30 am at OHMS Community Room
• Updates,,/
• Connect— CTY
• Regional LEPC-/'
• Web Update•..-'`
• Debris Management
• ID System,,,
• Storage Space — Deer Hill School
• Point of Distribution
• FEMA IS-800
• Continuance of Operations
• Table Top Exercise
• CERT
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IA c `Yurfa LI .V JC T4aLAGlssieL
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62 ELM STREET
o,ussfY COHASSET, MA 02025 0,,,SS oil
JAMES M. HUSSEY TEL:781-383-1212
CHIEF OF POLICE FAX: 781-383-1213
Emergency Dispensing Site
St. Anthony's Parish Center
10 Summer Street
Cohasset, Massachusetts 02025
**DRAFT**
Security Plan
St. Anthony's Parish Center has been designated as an Emergency Dispensing Site (EDS) for the Town
of Cohasset. In the event the EDS is opened, the following security measures will be implemented to
provide an efficient, orderly, and safe environment:
Security:
1. Protective sweep interior/exterior prior to opening the EDS.
2. Officers will be assigned to cover the EDS main entrance and exit
points.
3. Close off all non essential rooms
4. Crowd control, when staffing allows, assign Officers to the following
areas: (the OIC may change locations/ Officers if necessary)
a. Driveway entrance/exit—South Main Street
b. Driveway entrance/exit—Summer Street
c. Front door of Parish Center
d. Main floor inside Parish Center
Command and Management:
Command Center will be located inside of the Parish Center. The exact
location is to be determined. A unified command (Police/Fire/Emergency
Management) will be established.
l. Police Operations will be handled on CPD Channel 1.
2. Fire Operations will be handled on CFD Channel 1 .
3. EDS personnel and emergency management personnel will be issued fire
department portable radios and will have direct communication with the
Cohasset Emergency Dispatch Center.
Evacuation:
1. All persons in facility are to follow previously determined evacuation
Cohasset Police Department
routes posted via the exit points, unless otherwise directed by emergency
personnel.
Badging Procedures:
1. All personnel responding to a public health event involving medical
material and resources will be required to provide the following
information:
a. Name
b. Role
c. Venue
d. Access requirements
2. In the event of "last minute", spontaneous volunteers, or untrained
personnel, a EDS coordinator will review the proper badging procedures
prior to allowing persons to occupy any role.
Use of Force:
Any use of force will be in accordance with the Cohasset Police Department 's Use of Force Policy.
Cohasset Police Department
BOARD OF WATER COMMISSIONERS
AGENDA
(REVISED)
Thursday, October 30, 2008
6:00 PM at 339 King Street, Cohasset
6:00 PM Captain Trask
• Fire Flows
7:00 PM Discussion Bear Hill
8:00 PM American Water Report
• Construction
• Operations
o Barbato
9:00 PM Budget FY 10
Abatements
Warrant
Minutes Meeting October 30, 2008
6:00 PM
Captain Trask came in to discuss the recent Fire Flow Improvements to the system. He
requested the departments' assistance in informing him of testing results and pressure
capabilities.
In response to our invitation for Public Hearing, residents in the area of Pleasant Street
came in to discuss the article to abandon the easement to Bear Hill Tank from Pleasant
Street. After much discussion about the easement and access to the tank, the Commission
voted to remove the article from the Town Meeting Article.
Commission reviewed a presentation on Fire Flow Improvements by Tutela Engineering,
Manganese Removal Improvements and THM Formation Reduction by Jared Hill. The
data and graphs illustrate the significant improvements in these areas over the past
several years.
American Water Reports heard:
Construction report detailed updates on the Little Harbor Water/Sewer Project.
Operations report consisted of updates on the Aeration System, and the Bear Hill Tank
annual cleaning.
Abatements were reviewed and decided on.
Warrant was reviewed and signed.
Adjourned: 10:00 PM
Cohasset Water Department
Operations Report
October 30, 2008
Precipitation Status: September: Normal
September: 8.53 Inches
(Current Rainfall for October = 1.73 inches)
THM RAA: Current— 65.3µg/L Previous Quarter— 60.8 µg/L
HAA RAA: Current— 19.37 µg/L Previous Quarter— 19.5 µg/L
Maximum average THM allowed next quarter: 119 µg/L
Linden Ponds Bill — 9/1/08 — 9/30/08: $20,194.29
Whitney Crossing vs. Linden Ponds: - 623,173 gallons as of 9/30/08
Meter Reading Status: Meter Reading is complete for the current quarter.
Bills are scheduled to be mailed on 11/15.
General
TOC/THM — Over the past 6 weeks we have seen a increase in the Raw Water
TOC value. This is uncharacteristic of levels this time of year and is most likely
due to the high levels of precipitation this summer and early fall. It is posing a
challenge to operations and making plant effluent organic levels higher than
normal. This will be a problem for the November THM regulatory testing.
Aeration System — Barbato Construction is requesting payment for the
remainder of the WTP 07 project and would like to attend a future Commission
meeting with their lawyer to discuss the situation. We were holding it from them
due to the aeration system not meeting its guarantee. ADS has provided a letter
to Barbato stating its intentions with the system. ADS has indicated that they will
continue to work to improve the system, but sight reductions in Manganese levels
as an indication that the system is working. They have scheduled testing in
November. They have indicated that at no point did Weston and Sampson
discuss a "refund" for the system if it did not meet the guarantee.
Bear Hill Tank - Bear Hill Tank was taken off-line on 10/27/08 for its scheduled
cleaning and inspection. The refilling of the tank will coincide with the plant
capacity test that is schedule for next Monday, 11/3. The limiting factor of the
plant capacity test could be the higher organic level that we are experiencing.
WMA — The DEP has finally reviewed our re-submittal of the 2007 WMA Stream
Flow report and the 2008 mid-year update. They had several small issues with
the format of the report but agreed it was an improvement over the original
submittal. Item #3 of the report points out that the precipitation percentages that
we have been using do not coincide with the percentages they have on record.
Our percentages were taken directly from the exhibit "G" Drought Management
Plan submittal.
Notice of Non-Compliance — The DEP Southeast Region issued the
department a violation for "failing to submit a corrosion control optimization plan"
to them for the lead exceedence in 3rd quarter 2007. This is contrary to the
statements made by the DEP at a March 2008 meeting where they stated that
we would not have to make any changes to our corrosion control program and
they would revisit that if we exceeded again during our next round of sampling.
The DEP has informed me that they will "close" the NON if we return a Corrosion
Treatment Form. This was submitted to the DEP on 10/19 and stated that we
are planning on adding a corrosion inhibitor chemical to the treatment process.
Sanitary Survey Results - The Sanitary Survey results have come back as
expected. The deficiencies section lists the following:
• Emergency Plan needs to be reviewed and updated
• Bear Hill tank apron needs to be repaired
• Record of approval to change from Alum to PACI — No Record
Found as of yet.
• Record of tank inspections — Bear Hill Tank inspected by Merithew
10/30/08.
They also recommended that the Chlorine Air Packs be moved to a closer
location (which has already been done) and that the meters be replaced in the
distribution system. They are aware of our RFP.
Lead Public Notice and Lead Public Education — The 6 month testing that is
required due to the departments exceedence of the Lead level in August of 2007
was concluded on 6/23/08. Out of the 40 sites that were tested, 5 showed levels
of lead that were higher than the exceedence level of 0.015 mg/I. This is one site
over the 90t" percentile rule, keeping the department above the exceedence level
for lead. The schools and point of entry sites were all below the exceedence
levels for both lead and copper.
Action Items:
1. Public Notice — Public Notice Brochure must be mailed to each
customer by 8/31. The local newspaper must publish the Public
Notice Template. Local television and radio stations must
receive standard notice as well. This was previously addressed
by Karen Quigley.
2. Public Education — Public Education Brochures must be
delivered to all public buildings, hospitals, apartments and day
cares.
3. Weekly WQP Testing — Additional corrosion control testing
being performed weekly
4. Corrosion Control Recommendation — The DEP has stated that
the Ellms Meadow's lack of Corrosion Control is "unacceptable
and needs to be changed". They have also stated the pH
leaving the treatment plant is also "unacceptable and needs to
be raised or another form of corrosion control needs to be
added."
5. CCR language — Already included in CCR and will have to be
next year.
6. Corrosion Control Optimization Letter — Need to contain a plan
for improvement.
7. Homeowner Notification — Customer needs to be informed of
lead result.
Ellms Meadow Well Station — The well station is still off-line and will most likely
remain that way for the rest of the season as the production at this time of year is
not needed. A test will be conducted on the well before seasonal shutdown to
determine if the presence of coliform still exists. The well station will not be open
to the distribution system at that time.
Whitney Crossing Transfer Station — The station continues to run effectively
transferring 150,000 gallons per a day. Linden Ponds average demand through
October 25 is 114,773 gallons per a day. The department is currently ahead on
the difference between the Crossing production and Linden Ponds demand.
COHASSET WATER DEPARTMENT
Construction Report, Oct. 30, 2008—Status
Facility/Asset Status (date /Scheduled Activities
N. Main 12 inch water main complete,pressure tested and
chlorinated. Services are being connected
Highland Bypass is up and may not be used. Will install new
main with old main active if possible.
Pave S. Main,Beechwood,Church, Doan. (top)
Whitehead Base coat installed
Total 8"to date: 9840 feet
Total 12"to date: 4342 feet:
Total to date: 14,182 feet less 6"laterals
About 6 services to tie in off of bypass left to do.
Cohasset Water Projects Lincoln Lane 1400 feet and we have first price.
Steve May Construction Manager Waiting for approvals.
Fire Service for Legion. Our Part Done
Fire Service for Depot Court.Ross Rosano to do.
Need to get application and dollar cost for service.
Rust Way valve to be changed next Tuesday. Done
and not tested.
Cell Towers. Ready to negotiate with ATT.Have not heard from
Verizon.
Operation Ludicrous Speed Bear Hill Tank is drained,Hemi Enterprises is
cleaning and Merithew, Inc.will inspect on Thursday.
(Today)About 1"of solids in the bottom of the tank.
( We will chlorinate, fill and Ludicrous Speed starting
next Monday.
Sludge Lagoons and Intake Structure Ready to ship sludge to Bourne.
Rain Gardens Met with Norfolk Ram and Sally Coyle and Joe
Sestito on maintenance program.
Joe Sestito, Bevis Construction Need to clean out oil, sand trap on 3-A. (is o.k.)will
get report.
Maintenance of Rain Gardens.
Misc. Plant Improvement Arron River Dam 23"over gate. Bound Brook 20"
over gate.
Cameras Repair to be done front camera.
Need camera for rear intake structure.
Need to talk with Paul Shea(See Photo's)Will get
Channel maintenance of Aaron River order of conditions from Con Com Variable Milfoil
Variable Milfoil. Scituate next Monday 15'h
Hingham Con Com O.K.
Waiting for them to get started. Talked
Cook Estate with John Modulski about easements for water.
Old Colony Square: See Letter We sent a letter making changes in their
blueprints for construction. Ground work has started.
Fees estimated at$118,920 Plus annual fees. Called
from N.J. and they will send a check.
Loop should cost$106,000. Loop Cedar St. Check is
in
GPS/GIS Next Step GPS/GIS
New Projects Quonahassit Trail: Fees= $21,300 Check is in.
Inspections 1,000 Total
Total this month $140,000 plus
BILLING SYSTEM
Audit and changes.
(see samples) Multiple issues.
OTHER: Mark Tosi: 430 King St. Claims we installed a deduct
meter and later a valve broke causing damage is his
basement. Wants a rox. 8,500.00
Notes:
Fees, fines, cost Review of new booklet. Fire line fee.
Fire Flow Testing 15 Locations are done. See Tom's report
Ca t. Trask request meeting with commission.
Water Leak Testing Will start this fall if O.K. to do?
Water and Service Breaks Main valve broken N. Main St. (400,000 Gal.)
Joy Place near cemetery service broken (unmarked)
Severe leak found and repaired on 43-45 Beechwood Highland and Beech. Main break lead plug in end of a
tee pushed out during excavation.
Jerusalem Rd. Gate valve top blew off.
Severe leak at 255 Atlantic. Wakeman Currently on bypass. Ross to repair. Water bill to
exceed $17,000 dollars.
Plumbers:
Peter A. Wilson: Hingham, MA
617-749-5470
Flaherty Plumbing: Scituate, MA
781-544-0099
Holmes Plumbing
508-668-8686 Cell617-281-9588
Mark Todd
781-545-5666 781-335-5664
16 PR 14 _ Cohasset Water
F
D E P A R T M E N T Commissioners
0 Ser ind the CommumU Since 1950 John K. McNabb, Jr.
o „ Nathaniel G. Palmer
COMAS 0.
Glenn A. Pratt
BOARD OF WATER COMMISSIONERS
AGENDA
Tuesday, November 25, 2008
6:00 PM at 339 King Street, Cohasset
6:00 PM Staunton, 30 Rustic Drive V'
• Unauthorized Use Fee
6:30 PM Tutela Report
• LHSW Update f
• Meter Project ✓/
• Cell Antennas
• MIEX V
8:00 PM American Water Report
• Operations
• Construction
sl ud?-
9:30 PM Warrants
Abatements S
Other
Recipient of DEP 2003 Public Water System Award
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 � Fax: (781) 383-2906 4 www.cohassetwater.org
Water Commission Meeting Tuesday November 25, 2008
Notes
Mr. and Mrs. Staunton 30 Rustic Dr in to discuss the $500 fine for their
contractor Emanuello replacing their service and operating the curb stop.
Agreed to abate the fine
Discussed licensing water service contractors, John will check with TC,
Steve will get list of sewer contractors and see how we can model after their
system.
Report form Tutela on progress of Little Harbor Project, water is done all off
by pass on new mains. Contractor portion looks a bit under budget, but
engineering and pavement are running over. Project should be done late
summer 2009.
Reviewed meter proposals, decided to go with Delta network for the Severnt
Trent meters, if we can get additional information on the cost of installing
the network and see what can be done about an updated billing program. If
we go we will use our staff to install a few hundred at a time.
We agreed that we would check the Army Corps, standard to meter testing,
to see if by standards they need to be changed because of inaccurate read.
Discussed the Cell proposal from ATT for the Bear Hill Tank, Tom will
follow up on a few items, and schedule a meeting for ATT to present to us
the scheme.
Tom went thru a few MIEX alternatives, scaled down to modular units for
production of up to 3mgd. Details to follow as more data comes from the
MIEX folks.
Discussed the plant capacity and the "Bottle Neck" in the process being the
Sed basins. Jared is looking into possible fixes. The 24 hr test showed the
plant currently can only get 2.4 mgd produced .
Am Water operations report, by Jared
TTMH set for next week
Decided to turn off the Aeration system for the winter
Agreed to Abate Mrs. Kazdon's 88 Beach St bill in the full amount, we
broke her irrigation line during construction.
Warrant signed.
Agreed to meet on Dec 20 Saturday 10 AM, for budget preparation
Discussed the 100 Pleasant St easement owner has right to relocate our
easement, discussed what to do about the relocation of the main, will discuss
options with Mr. Stevens
Agreed to talk to Town Counsel about possible litigation with Weston &
Sampson, over design flaws at the plant.
Adj ourned 10:10 PM
l2/18/2008 PROPERTY TAX BILL NOTES Page 1
w3135 47 NORFOLK ROAD LJ
CUNNINGHAM, ROBERT W
Date Note by
12/09/2008 Customer called re discolored water. She said she has not LJ
12/09/2008 called in a while - she just stopped. She found out her LJ
12/09/2008 neighbor had a filter system put in and wanted to know if she LJ
12/09/2008 could get it done too. I left her a message that she would LJ
12/09/2008 have to have it done privatly because that was a test program. LJ
12/18/2008 Customer called she was not happy with having to put the system LJ
12/18/2008 in herself . She said she is paying for clean water to come LJ
12/18/2008 into her house and that ' s how it should be . She is worried LJ
12/18/2008 about future repercutions of the dirty water. She has replaced LJ
12/18/2008 appliance and her white clothes never come back white when she LJ
12/18/2008 washes them. She is very nice but frustrated. Will have LJ
12/18/2008 Jared call her. LJ
Thu 12/18/2008 see notes WATER & SEWER BILLS 10 : 53 LJ
COH
Account # : < 3135> Book: <03> Folio: <3135> Seq: 0 Updated 12/09/2008 LJ
Street : <NORFOLK ROAD > No: 47 Unit :
Ownerl name : <CUNNINGHAM, ROBERT W >
Owner2 name : Payment plan?
Mail Addr 1 : 47 NORFOLK ROAD Do not lien?
Addr 2 :
Town: COHASSET State : MA Zip: 02025
Telephone : 383-1710 Rate code : <1 >5/8 Section:
Prev. owner: Meter size : 5/8 Units : 1
R/E parcel : <038-046 > Summer svc : < > Disconnected?
Meter Loc : Fire service : < > Water off?
Hazard: B/F date : Broken meter?
Contractor: Service Type : <SF>S . F. Home Deduct : 0
Meter ser# : 0040977566 Bill code : B (W, S,B) Has well?
Meter mfg: Neptune Multiply rdg by: 100 Discount?
Install Date : 03/22/1996 Number of digits : 6 Gun status : L
Meter Type : (B,D, E,M, P) Meter ID number: < > Gun notes :
Acct Status : (D, I) ARB/MXU number: Rdg: 001488
Memo : cell : 617 755-0822
F2=Readings F3=Lookup F4=Print F5=Billing F7=History F8=Misc F9=Clear F10=Save
M I S C E L L A N E O U S A C T I V I T Y 09/25/2008 reading=148800
Date Code Description Reading Usage Amount
12/09/2008 DW Discolored Wate - see notes
12/05/2007 DW Discolored Water
10/30/2007 DW Discolored Water
07/23/2007 DW Discolored Water
07/12/2007 DT billy flushed hyd h20 clear
07/11/2007 DT set appt to check re : d/w
09/08/2006 XX credited 100 c/f
09/01/2006 DW discolored water
Codes : MC=Meter Change FR=Final Reading SS=Start Sewer SW=Start Water
F4=Print <F3>=Lookup List of Additional Codes XX=Other
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Board of Selectmen
BOARD OF SELECTMEN
Edwin G.Carr
roconnsseT o, TOWN MANAGER Paul Carlson
Town Manager 41 Highland Avenue Frederick R.Koed
William R.Griffin Cohasset, Massachusetts 02025 Ralph S. Dormitzer
www.townofcohasset.org Karen Quigley
RECEIVED
To: Departments, Boards, Commissions & Committees DEC 3 0 2008
From: William R. Griffin, Town Manager COHASSET WATER DEPT.
Date: December 18, 2008
Re: Fiscal 2010 Budget
I have enclosed the operating budget forms for Fiscal 2010. These forms are being
distributed later than usual due to my desire for additional time to see what information,
if any, would be available regarding likely state aid and other revenue sources for next
year. Unfortunately, news is getting worse by the day. As of now, I am projecting the
following:
• That the tax levy through the statutory increase of 2.5% and new growth will
increase by approximately$1,000,000.
• That Lottery aid will decline by 20%, a loss of approximately$100,000.
• That so-called "Additional Assistance' aid will decline by 20%, a loss of
approximately$35,000.
• That Chapter 70 education aid will decline by 10%, a loss of approximately
$200,000.
• That motor vehicle excise tax receipts and investment income will both decline, a
projected loss of approximately$150,000.
• That the amount of Free Cash available to reduce the tax levy will decline
$100,000.
On the expenditure side, I am projecting the following:
• That health insurance premiums will increase by 8%, an increase of
approximately$200,000.
• That retired teacher health insurance premiums will also increase by 8%, an
increase of approximately$60,000.
• That the pension assessment from Norfolk County will increase by 10%, an
increase of approximately $110,000.
• That the Medicare assessment will increase by 5%, an increase of approximately
$11,000.
Tel: (781)383-4105 • Fax:(781)383-0228
Based upon the just stated projections, there is virtually no additional revenue to support
operating budgets for Fiscal 2010. At present, we have three collective bargaining
agreements in place for Fiscal 2010 that were negotiated and agreed to prior to the fiscal
collapse. Those agreements are for Library, Clerical and Civilian Dispatcher employees
at 3%. By law, we are obligated to honor those agreements, and thus department heads
who have those employees must incorporate the 3% increase into your Fiscal 2010
budget. All department heads must also budget for any step raises that are due your
employees.
In light of all of the above, I must at this time require all department heads, boards,
commissions and committees to submit your budget request for Fiscal 2010 at a level no
greater than 5% below your Fiscal 2009 authorized budget. While I understand this will
be very difficult to do without significantly impacting the level and quality of the services
you provide the community and the number of employees you employ, we simply do not
have a choice at this point in time. I would note that cuts are being made in budgets
across the state, and in some cases the level of reduction is far greater than 5% due to the
level of state aid received by the community and their projected reduction in other
revenues.
You are asked to submit your proposed Fiscal 2010 budget(s)to me no later than Friday,
January 9, 2009. Budget review sessions will be held shortly thereafter. If you can
return your budget prior to January 91h, please do so. In the meantime, please contact me
if you have any questions.
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RECEIVED
OEC 3 0 2008
OHASSET WATER DEPT,
To: All Departments, Boards and Committees and Commissions
From: William R. Griffin
Subject Annual Town Report for 2008
Date: December 18, 2008
The purpose of this memorandum is to advise all Departments, Boards, Committees and
Commissions that all annual reports must be received by my office no later than January
12, 2009. If a report is not received by that date, it will not be published in the 2008
Annual Town Report.
When preparing the report, if possible, please use the font Calibri, font size 12. In
addition, hard tabs and returns would be greatly appreciated. You can submit the
report via email to jenno@townofcohasset.or& or you can drop off a copy along with a
copy saved to a CD.
Thank you for your attention to this matter. Please feel free to contact my Assistant
Jennifer or me should you have any additional questions or concerns.
WRG:jbo
Cohasset Water
�G14 PR
CI D E P A R T M E N T Commissioners
o Serftd the Communio Since 1950 John K. McNabb, Jr.
o = Nathaniel G. Palmer
r COHPSSET o Glenn A. Pratt
8 December 2008
Ms. Georgiana Massa
51 Border St.
P.O. Box 185
Cohasset, MA 02025
Dear Ms. Massa
As you are aware you had a serious service leak in your water line that feeds your
property. The Cohasset Water Department hired a leak detection company to locate this
leak and made a temporary repair to it thru our contractor Ross Rossano. This leak was a
particular hazard due to it running onto Border St. and freezing.It also represented a
large loss of water to the Cohasset Water Department.
During the excavation of this line it was discovered that the gas line and sewer line were
also installed in the same trench. As you know from conversations with Mr. Jared Hill,
this is an illegal service and needs to be replaced and sleeved to prevenfany possible
health issues.
In addition it appears that the water line failure may be partially due to electrical
grounding issues at your house. The failed line has external corrosion that is consistent
with poor electric grounding. This will certainly lead to future leaks.
As you know the rules and regulations are written for your protection and the protection
of others that use public water supplies. I am happy to assist you is the repair/replacement
of your water line and oversee the proper installation of a replacement line. This needs to
be done as soon as possible.
Please let me know when we can proceed with the resolution of this issue. You may
reach me at 781-383-0057.
Sii rely yours:
Stephen C.
Construction Manager
cc: Water Commission
Recipient o f DEP 2003 Public Water System Award
339 King Street, Cohasset, Massachusetts 02025
Tel: (781) 383-0057 4 Fax: (781) 383-2906 � www.cohassetwater.org
a
DRAFT
ANNUAL REPORT OF THE BOARD OF WATER COMMISSIONERS
December 31, 2008
In 2008, The Water Department had many significant accomplishments, including:
• Substantially completed the 1.97 miles of water main replacements in the Little Harbor area,
in the cooperative project with the Sewer Department.
• Won the national PISCES Award from the Environmental Protection Agency for our
raingarden project, which preliminary testing showed is dramatically effective in removing
nutrients and pollutants from stormwater going into Lily Pond, and constructed an additional
4 rain gardens in the Lily Pond Watershed.
• Town Meeting voted to designate 301 acres of land now owned for a conservation
restriction, completing the Water Commissions aggressive 5-year land acquisition program in
the Lily Pond watershed.
DISTRIBUTION SYSTEM IMPROVEMENTS. In the 14 years since the water
emergency in 1994, caused because of problems in the distribution system, we have replaced or
rehabilitated about 20.5 miles or about 57% of the 36 miles of water mains in the distribution,
which has improved water service throughout Cohasset and has resulted in major measurable
improvements in public safety by increasing fire flows in fire hydrants.
In 2008, continuing our long range water distribution system capital improvements plan
first prepared by Tutela Engineering in 1996, we installed a total of 10,400 feet (1.97 miles) of
water mains, many in a the Little Harbor Project conducted joint with the Sewer Department:
• Nichols Road, Smalzel Way, Carvel Cove and Orchard Cove-4,040 feet to replace
undersized water mains and new services
• Highland Avenue and North Main Street- 3,310 feet to replace undersized 120 year old
water mains and new services to improve water quality and supply
• Jerusalem Road- 1,100 feet of new water main from Atlantic Avenue to Jerusalem Road
Drive to replace 100+year old pipe and to allow for the planned drainage improvements,
also provide new water services
• Keene Way—890 feet(off of Beach St)to replace undersized water mains and new services.
• Little Harbor Road—820 feet to replace undersized water mains and new services.
• Rust Way—270 feet to replace undersized water mains and new service in coordination with
new sewer line.
• Steeps Rocks Way and Jerusalem Road—upgraded water mains and valve configuration at
the intersection to improve separation with sewer and other utilities
• Golf Course Road— 1,400 feet of new water main as part of a master planning effort to
eliminate the dead and create a Cedar Street water main loop.
• Stanton Road- 750 feet of new main to replace the old main that was prone to breaks (3
breaks/leaks in the previous year)
• Construction oversight on various private developments such as Manor Way, Old Colony
Development on Route 3A, and the Scituate Hill Industrial site project.
LITTLE HARBOR PROJECT. The Little Harbor Project is one of the largest public
works projects ever conducted by the Town of Cohasset. The expansion of the sewer collection
system was required by a regulatory administration consent order and took several years of
planning and design. The Water Department, during this period, adjusted the scheduling of
1
planned improvements to replace water mains in streets in the Little Harbor area. This
scheduling was done to limit the planned water and sewer line construction in the streets to only
one disruption to the residents. The Water and Sewer Commission met prior to the selection of a
contractor to assess the advantages and disadvantages of conducting the work as two separate
projects or as one joint project between the two Commissions. A joint project was determined to
be the best approach for the Town.
The contractors' bids were received at the end of June 2007, and construction began in
September 2007 with a completion date of August 2009. The Water Department is furnishing
the material for the project and the contractor(L.M. Holdings, LLC) is installing the water
mains, gate valves,hydrants and service connections (from the main to the property line).
While all streets in the Little Harbor area will have a new low pressure sewer installed, only
select streets are having water main improvements. Based on master planning, as well as
operation conditions, water main improvements were made on Deep Run, Keene Way, Little
Harbor Road,Nichols Road, Orchard Cove, Smalzel Way, Caravel Cove,North Main Street
(Green St. to Depot Court), Highland Avenue (North Main to Robert Jason), White Head Road,
Jerusalem Road (Atlantic to Jerusalem Road Drive). This represents approximately 14,700
linear feet of new main, and 150 new service connections. In addition to these planned water
improvements, several services and pipes were repaired during the construction of the sewer
mains.
Conducting such a large scale project has included input from several Town
Departments. The Police and Fire departments have been involved in traffic related issues. The
Special Assistants to the Town Manager have been involved in coordinating and mitigating the
construction related impacts on various activities associated with the Little Harbor area and the
Town Common such as the weekly Farmers Market, Senior Center events, nursery school
activities and various charity events/road races. The Special Assistants have also supported the
Department of Public Works involvement in the project. The Department of Public Works is
involved in matters related to paving and drainage. Having all the various departments involved
in the project has allowed decisions to be made that are best for the Town. Such decisions have
included traffic management, repairs to the existing drainage system as encountered during
construction, and repairs to the Jerusalem Road retaining wall after the sewer main was
constructed. Decisions were also made based on input from residents. Input from residents was
received at the staging,by telephone and at"neighborhood meetings." The neighborhood
meetings were held before construction began in certain areas to explain the sequence of the
construction activities and their day to day impacts to residents.
By the end of 2008,the majority of the water improvements have been completed and
approximately 30-40%of the streets remain to be sewered. The majority of the Water
Department's work expected to be conducted in 2009 is related to restoration of roadway
shoulders and pavement. The Water and Sewer Departments utilized pavement pricing and
services available to the Department of Public Works through the South Shore Consortium
(provided by the Metro Area Planning Council)to control the paving work and costs. Note: The
contractor is still responsible for patching the trench while the Town is responsible for preparing
and overlaying the street with either the binder(bottom) or finish(top) course of pavement.
WATER STORAGE TANKS. The Bear Hill tank was drained, about 2" of sludge was
removed. The tank inspector was called in and the tank was inspected. We then went to operation
Ludicrous speed in refilling it. Both of the tanks have RFP's for the installation of antennas for
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cell phones. Scituate Hill tank is in the process of being evaluated for a different access to it due
to Avalon project. Scituate Hill is due to be cleaned and inspected this spring. Both of the tank
mixers appear to be doing a very good job. The one we inspected at Bear Hill was in excellent
shape.
WATER METER& AUTOMATIC METER READING SYSTEM. In 2008 we
evaluated various options to replace the individual water meters installed at each of our
customers throughout our service area. We last replaced meters on a town wide basis in 1995.
Industry standards suggest meters be replaced about every 7 - 15 years to assist in equitably
distributing the cost of providing water to all customers. In 2008 we solicited bids to supply(1)
residential water meters and(2) a fixed network automatic meter reading system. We are
presently evaluating this issue.
FIRE HYDRANTS & VALVES. In 2007 we replaced 27 fire hydrants, installed 10 new
hydrants,. We have also replaced 20 gate valves and installed 4 new gate valves as part of the
Little Harbor water-sewer project. All fire hydrants and gate valves have been identified and
listed in a database that is used to track their condition and maintenance.
WELLFIELDS. The Sohier Street Wells have been abandoned because of the
proximity to the Greenbush right of way. We conducted exploratory well work by drilling a 4-
inch exploratory bedrock to depth of 400 vertical feet well to investigate the water quantity and
quality at potential new sources located near Mill Lane. Unfortunately the investigation only
encountered a 30-35 gpm supply source. Due to the limited quantity of water this location was
abandoned as a source of supply. This effort was conducted with mitigation funds provided by
the MBTA. The Ellms Meadow Wells produced 4,748,140 gallons before they went off-line on
August 12th. They were taken off-line because testing showed 9 colonies of total coliform in the
raw water and zero in the finished water. Further testing weeks later confirmed the presence of
coliform but at a much smaller level. There was zero algae or e-coli. We kept it off line for the
rest of the year to do more testing and confirm that that there was no threat to the water quality.
GEOGRAPHIC INFORMATION SYSTEMS (GIS). During 2008 the Water
Department continued their ongoing program of developing their Geographic Information
System(GIS) capabilities and mapping. In the first phases of this effort all of the available
mapping for the Town was compiled into a comprehensive, Town-wide map. Over the last year
the Water Department acquired Geographic Positioning System (GPS) equipment and collected
location data on various features of our water infrastructure including pipes, valves and hydrants.
Using this data, a new atlas of the water system was prepared by Environmental Partners Group
that is current and accurate. This atlas is available to the staff as a hard-copy map and can also
be accessed electronically through the web via the internet.
Because the Water Department staff continues to actively use this GPS equipment,the
water atlas will be able to be easily updated as modifications or expansions to the system are
made. In addition,this GIS information and GPS equipment can be used by the Water
Department staff to field locate a valve,hydrant or other piece of the water system that needs
repair or maintenance.
The Water Department has also integrated their GIS mapping with information on each
service account using a new program called WaterTracker. This program allows the Department
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to catalogue and readily access information for each property such as their water service (tie
card) information, water meter information and billing histories.
WATERSHED PROTECTION. The Water Commission employs Norfolk Ram Group
to conduct watershed protection work for the Water Department. In 2008 this work included:
• Review of Watershed Threats. This work has included ongoing review of activities at the
former Norfolk Conveyor hazardous waste site. The adequacy, completeness and progress of
the site assessment and proposed waste site clean-up at Norfolk Conveyor continues to be
reviewed, and our consultants have provided additional comments to DEP and the property
owner concerning the 21 E submittals of record(site assessments and remediation plans). In
addition, because this site is proposed for residential redevelopment with an on-site
wastewater treatment plant, our consultants have been reviewing the project application for a
Groundwater Discharge Permit(a GWDP, is required from DEP prior to discharge of treated
wastewater). The Water Commission has appealed the GWDP which was issued by the DEP
July 20, 2007. .
• Surface Water Supply Protection Plan(SWSPP)update—as part of on-going watershed
management,which is based on the SWSPP,Norfolk Ram Group continued to consult with
the Water Commission on the status of progress in implementing the SWSPP, and assisted
with planning of future issues. Stormwater treatment(Rain Garden Projects) and Land
Acquisition(via grant applications), have been the two most important proactive elements of
the SWSPP that are currently underway.
• Stream Gauging—Monitoring continued for the four stream gauge locations that track
hydrologic conditions and tributary flow contributions within the watershed. Norfolk Ram
Group has coordinated with American Water to visit all of the monitoring gauges on a
monthly basis to download stream depth and temperature data that is collected hourly by the
automated field devices. Norfolk Ram Group has been compiling and interpreting this
watershed data, and data is shared and stored on American Water computers as well.
LAND ACQUISITION and Open Space Designation. In 2008 the Commission
continued with land acquisitions , completing the purchase of additional acres. Also, Town
Meeting action was taken to designate 301 acres of land now owned as acquired through the
Commission's open space program that has been funded through numerous grant applications
under the Drinking Water Supply Protection Grant/Land Purchase Grant Program that has
provided 50%EOEEA grant funds for land purchases application.
RAIN GARDEN PROJECT. The Town of Cohasset has been awarded the prestigious
PISCES award by the Environmental Protection Agency for the raingarden project,because of
the innovative funding method that was used for the project.
In calendar year 2008 a total of 4 additional rain gardens were constructed. In addition to
the completed work, also during this year, 7 other rain gardens were completed with plantings
along Route 3A. There are 2 rain gardens being planned for construction in 2009. These
proposed gardens along with those already competed,result in a total of 35 rain gardens along
with 2 bioretention swales and the Rte 3A oil/water separator.
The Board of Water Commissioners continues to implement a program of improving
water quality in the Town. A key piece of this initiative is to treat the pollution at its source. In
order to accomplish this goal, rain gardens are being installed within the Town's right-of-ways,
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drainage easements and on Town property. Rain gardens are depressed planting beds,
constructed with special soil mix and plantings, which collect "first flush" stormwater flowing
along the edge of roads and allow it to infiltrate into the soil, where natural biological and
chemical processes reduce the level of pollutants and nutrients in the run-off. Stormwater which
has passed through the rain gardens is returned to the existing drainage ways. Norfolk Ram
Group, on behalf of the Water Commission, worked closely with the Cohasset Garden Club to
determine appropriate plantings.
This stormwater improvement project was extended one year and is entering its final year
(completion and close-out due in June 2009), utilizing funds from our Section 319 Grant
($255,000) and the 2% low interest loans ($497,500) from the Clean Water SRF (CWSRF)
program. Over the first half of calendar year 2009 we will continue to implement both structural
and non-structural solutions for eliminating and/or reducing nonpoint source pollution in the
watershed for Lily Pond and the Aaron River Watershed. The s.319 grant was awarded in 2003;
we submitted the formal loan application for the CWSRF loans on October 15, 2004.
Thirty-two (32) rain gardens have been constructed to date in areas that are tributary to
Peppermint Brook and Lily Pond, such as areas around the Clay Spring Road development, Pond
Street, Route 3A, and King Street; and areas tributary to Aaron River Reservoir. There is also a
demonstration rain garden at the Lily Pond Water Treatment Plant and a bio-swale constructed
along the Plant's driveway, which were the first constructed in Town.
In the summer of 2008 we completed construction under the final two contracts for the
construction of 4 additional rain gardens; and 7 other rain gardens were completed with plantings
along Route 3A. Only two (2) remain to be constructed in the Spring of 2009. When fully
completed, a total of thirty six (36) stormwater capture locations will be addressed. This Project
utilizes structural best management practice (BMP) solutions and incorporates low impact
development (LID) strategies wherever possible to contain and minimize off-site flows and
pollutant loading in these areas. Structural BMPs being implemented include hooded catch
basins, bioretention facilities (a.k.a. rain gardens), roadside swales with biofilters and spill
containment oil/water separator facilities.
NHESP Surface Water Monitoring Program- In May, July and October 2008,biological
surface water sampling was conducted as part of the Lily Pond Attenuated Bluet Monitoring Plan
required by the Natural Heritage and Endangered Species Program of the Commonwealth of
Massachusetts, Division of Fisheries & Wildlife. This trophic state monitoring program included
sample collection at three locations within Lily Pond to enable NHESP to assess potential
impacts from the installation of the in-Pond aeration system.
RAIN GARDENS AT ELLMS MEADOW. In calendar year 2008 the Water
Department cooperated with the Town on an additional stormwater improvement project that
benefits the Ellms Meadow Wellfield. The Town completed installation of one (1) rain garden
and two (2) constructed wetlands at the intersection of Norfolk and Cushing Roads. The one rain
garden will intercept and treat stormwater at a final catch basin in Norfolk Road near the
intersection with Cushing Road; and the two constructed wetlands, located on the north side of
Cushing Road at this intersection, will intercept "first flush" stormwater from two (one 10-inch
and one 12-inch diameter) drainage outfall pipes that exist in that area and that discharge toward
the Zone 1 for the wellfield. These new stormwater BMPs were part of a larger project that was
designed by Norfolk Ram and funded in part by a state CZM grant plus Cohasset matching funds
which included Cohasset Preservation Committee funds.
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NEWWA CONFERENCE. At the September 26 Fall Conference of the New England
Water Works Association(NEWWA), Commissioner McNabb presented a paper, "Analysis of
the Massachusetts Drinking Water Infrastructure." In the paper, McNabb described the $8.5
billion shortfall in funding needed over the next 20 years to adequately maintain and upgrade the
Massachusetts drinking water infrastructure. The presentation was based on a report that
Commissioner McNabb prepared for Clean Water Action,was released in January, 2008,
received extensive press coverage, and helped promote a bill at the State House to create a
Massachusetts Special Commission on Water Infrastructure Funding.
Commissioner McNabb has also been selected to present a paper at the American Water
Works (AWWA) April 8-10, 2009 national Water Security Congress in Washington, DC on a
potential security vulnerability in the national drinking water infrastructure, and to present a
paper on the Cohasset Water Departments successful watershed protection program at the
NEWWA Annual Meeting April 1-2, 2009 in Worcester, Mass.
OTHER WATER DEPARTMENT ACTIVITIES. During 2007 the Water Department
also performed the following activities:
• Continuous monitoring of four(4) stream gauges that are contributory to Lily Pond as well
as the flow at the Bound Brook Control Structure to determine the surface water flows in
and out of the primary supply to the water treatment plant
ENERGY SAVINGS. The Water Department has taken the following steps to increase
energy efficiency and reduce electrical use:
Energy Savings
• New doors on garage. R-value is 40. Old doors had no insulation 6-06
• Ten motors replaced to new high efficiency plus VFD rated motors. Savings 12 to
15A%.2007
• Edison 13KV transformer replaced.New one has no PCB's and is 10%more
efficient.2008
• Replacement of 480/120-208 volt dry transformer to a high efficiency one. 35%
savings.2008
• Replacement of old boiler.New boilers are 33%more efficient than old boiler.2006
• Replacement of eight fan coil unit heaters. Old ones were plugged.New ones 50%more
efficient.(estimate)2007
• All plant lighting replaced with new ballast and bulbs. 8%more efficient.2005
• Replacement on meter readers truck with new small efficient 5 cylinder. Motor. 50%
more efficient.2007
• New method of cleaning lagoons. 50%more efficient. (estimate)2008
• Replacement of de-humidifier. 60%more efficient.2007
• Currently looking into MASS HEFA for non-profits, savings on electric, gas
contracts.2008-09
COOPERATION WITH OTHER TOWN DEPARTMENTS. The Cohasset Water
Department cooperated with many other Town of Cohasset departments during 2007 including:
• The water department provided significant improvements to Town roadways, working
cooperatively with the DPW and Sewer Commission as part of the Little Harbor Project.
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• Provided a water supply for the veterans memorial and other parks at Lyons Memorial Park
(North Main St and Joy Place) and various location along the Town Common.
• Assistance was provided to the DPW for a sidewalk/drainage improvement project on Forest
Ave.
• Assisted DPW in locating buried pipes and manholes of a 90+year old drainage system
located on Jerusalem Road.
• The Water Department does billing for the Sewer Department.
• Quarterly Collaboration with Sewer Department for Billing
• Worked with DPW on multiple paving jobs, including South Main Street, Beechwood
Street, Church Street, and Doane Street
• Assisted DPW in obtaining video camera equipment to inspect and document drainage pipe
conditions
• Coordinated construction activities with various parties regarding road races, walks and
other charity events
CONCLUSION. The strength and successes of today's Water Department have been
possible because of the vision and extraordinary efforts of the Water Commission and staff in the
1970's, to conceptualize, design, permit, and build the Aaron River Reservoir and the Lily Pond
Treatment Plant which turned Cohasset from a water-poor town to a water-rich town.
During 2008, the Cohasset Water Commission has implemented many major
infrastructure investments, operational initiatives, land acquisition and landscaping projects
which significantly enhance our ability to protect our water supply, treat, pump and deliver
excellent drinking water and reliable water service for domestic and firefighting use for our
customers - our ratepayers in Cohasset. We have accomplished these important achievements
within our current rate structure, since our financial position remains excellent.
The Board of Water Commissioners and the Water Department would like to thank all
the Town officials, boards, citizens, and committees who have supported and assisted us
throughout 2008. We will continue to improve the water system in the coming years for the
benefit of all customers and the Town of Cohasset.
Respectfully submitted.
BOARD OF WATER COMMISSIONERS
Glenn A. Pratt, Chairman
Nathaniel Palmer, Vice-Chairman
John K. McNabb, Jr., Clerk
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