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HomeMy WebLinkAboutMinutes - WC - 01/01/1999 - Minutes from January to August, 1999. 1 TOWN OF COHASSET Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. 339 King StreetRICHARD D.MUNCEY COHASSET, MASS. 02025-1398 °MAST Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners January 07, 1999 @a 7:30 p.m. MEMBERS PRESENT: John McNabb, Jr., Vice Chairman Richard D. Muncey, Clerk MEMBERS ABSENT: Robert Kasameyer, Chairman RECORDING SECRETARY: Katherine Mintz GUESTS PRESENT: Robert Eiben, George Hawksley, Arthur LeVentis, Dominic Tutela, Selectman Diane Sullivan and David Tibbets. Vice-Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:30 p.m. 1.) MINUTES: Minutes are being reviewed for approval at another date. 2.) WARRANTS & BILLS PAYABLE: The following bills were presented and approved for payment as follows: AmericanAn lg ian: $39,969.44 Monthly invoice from AmericanAnglian. Ford Meter Box Company: $207.89 Meter couplings used for downsizing a meter. Layne Christenson: $40,879.45 Well rehabilitation charges. W. B. Mason: $98.95 Five color cartridges for Commissioner John McNabb's work. Meeting of 1/7/99 2 Charles Humphreys &Associates: $357.00 Last invoice relating to the Newtonville Lane easement. Commonwealth of Massachusetts: $1,979.73 Safe Drinking Water Act(SDWA) assessment. Parsons Electric: $7,844.77 Three invoices pertaining to the repair of; the alum lines in the amounts of $5,935.01, $863.91 and $1,045.85. A motion was made by John McNabb to approve the copy of warrant as presented. Richard Muncey seconded the Motion. Approved 2-0. Robert Eiben updated the Board of Commissioners on the status with Holland Chemicals and the alum feed line. Mr. Eiben said that he has met with the company's representative, Tom Holland. Mr. Holland has requested we send him only one bill for the repayment of damages caused by the bad batch of chemicals. Mr. Holland agreed to cut the check to the Board of Commissioners. Holland Chemical is negotiating a price for the metering pumps. We should bill for the full cost. Further updates to follow. 3.) REVIEW BUDGET STATUS, CURRENT FISCAL YEAR: John McNabb said that there is approximately $50,000.00 in Capital revenues and $50,000.00 in Operating revenues left to spend in the next 8 months. Any further budget discussions were held until the special Commissioner's Meeting scheduled for Monday, January 11, 1999 @ 7:30 p.m. 4.) HOUSEKEEPING ITEMS: New Copier: Bids for new copiers were submitted to the Board as follows: ➢ Savin Copier: Savin offers a copier at the state contract price of $7,000.00. This copier features the capabilities to network with computers, has a built in fax and many other features. ➢ Sharp Copier: The Perfecta Company is offering a remanufactured Sharp model S48870 copier for $4,595.00. This copier features 40 pages per minute, document feed tray, sorter, stapler, enlargements and reduction capabilities. The water department has been using the Perfecta Company for its current copier and has had an excellent working relationship. Although this copier does not offer networking and a fax, it is at an excellent price and is warranted. A motion was made by John McNabb to approve the purchase of the remanufactured Sharp #S48870 copier from Perfecta Company. Richard Muncey seconded the Motion. Approved 2-0. Meeting of 1/7/99 3 Computer for Commissioner's Office: Three quotes were presented as follows: 1) Gateway - $3,059.00 for a Gateway GP6350 Pentium 2 with 350 MGH, 120 MB, HP DeskJet printer, and factory installed Microsoft Office software and applications, rewrittable CD drive and GIs modeling. 2) Dell - 3) Ockers John McNabb said that each one offers different options, but Gateway was the easiest to understand and offered the package he was looking for. John McNabb made a motion to purchase the Gateway GP6350 computer system. Commissioner Muncey wanted more time to review the computer bids and declined to second the motion. This issue was deferred until a later meeting. Mr. & Mrs. Doucette: Mr. & Mrs. Doucette appeared before the Commissioners to request permission to hook up water service to their piece of land. They are intending to build their home on the piece of land located between 100 Pond Street and Holly Lane. They are in the process of obtaining a utility easement. They wanted to know if there were any problems with their hooking into the Holly Lane water main. Commissioner Muncey said that there was no problem hooking into the 6" main, but definitely not at the 2" section as it would cause further pressure problems on an already low pressure area. Mr. & Mrs. Doucette asked if they could get this in writing and John McNabb said yes, but just needs to verify this approval with town Counsel. Mr. Doucette inquired if there were any plans in the future of continuing the 6" line all the way down Holly Lane and John McNabb and Richard Muncey said there are no such plans. 100 Pond Street: John McNabb informed the Board that 100 Pond Street has been required to hook up to a sewer system due to difficulties maintaining the current septic system. The Board of Health has required this. Housekeeping items were put on hold to hear the Tutela Engineer Report due to time restraints. 5. TUTELA ENGINEERING REPORT: Water Department Roof: Dominic Tutela and Arthur LeVentis reported on the roof leak problem. It is reported that the roof is in good condition and the problem is the wall. The estimate to repair this leaking wall is as follows: $4,400.00 for tuck pointing, $3,200.00 for waterproofing, $2,000.00 to double seal and caulk, $1,000.00 for shrouding and $500.00 - 15% engineering costs for a grand total of $11,100.00. Dominic stressed that this must be done right. There are cracks in the walls, which allows wind driven rain to enter the building, where the water gathers in the deck under the insulation, follows the drainpipe, and travels down along it. Richard Muncey asked if anyone has actually checked the roof because he would hate to spend the money and still have Meeting of 1/7/99 4 water leakage problems. Dominic said that there was no reason to believe it was the roof due to the testing they performed this past summer. Water was sprayed with a high pressure pump onto the walls, not the roof and it was evident through this procedure that there were cracks in the walls. Well Rehabilitation: Dominic reported that there was more work to be done at the Elms Meadow Well Field. There is an estimate for $195,000.00 to redevelop this well field and it is definitely a viable water supply source. Dominic is going to send this estimate to the MBTA and request that they develop it. Further talk ensued between William McAuliffe, Arthur LeVentis, Richard Muncey, Dominic Tutela, George Hawksley and Robert Eiben as to where to main should go. A few suggestions were Cushing Road to Pleasant Street and include Smith Circle. Dominic said it would have to loop due to the wetlands. Richard Muncey suggested using Calcium Hypochlorite tablets instead of liquid chlorine gas at the pump station due to its success rate and the overall good control it provides. Dominic agreed. John McNabb asked that did the conclusion of the study show this well field will work. Dominic said yes, the expected safe yield is 150 to 200 thousand gallons per day. By using it in the summer on an intermittent basis, it would be a great resource. Having a Volatile Organic Compound (VOC) test is the next step. There should be no problems with this as there is nothing in the area to pollute this resource. Further discussion was held off until the meeting on Monday, January 11, 1999 when Chairman Rob Kasameyer will be present. Fire Hydrants: Dominic reported that the list is close to being complete. Dom stated that George Hawksley did a terrific job in providing the information necessary to do the hydrant inventory list. Arthur LeVentis agreed with Dominic and said George did a great job providing detailed maintenance information. Dominic recommended using a single numbering system and suggested having the system map updated. Commissioner McNabb agreed that we needed to have the map updated. Arthur LeVentis said that all there is left to do is clean up the report and present it at the next scheduled meeting on January 21, 1999. This hydrant inventory provides and immense and invaluable amount of information. Federico Status: On 5 January, a letter was sent by Tutela Engineering via U.S. Registered Mail. Dominic was very dissatisfied with the patchwork performed by Federico. He presented the Board of Commissioner pictures he had taken of this work. Consensus was that this type of shoddy work has rarely been seen and it is a disgrace. The water commission is still holding over $140,000.00 of Federico's money. Dominic suggested the Commissioners seek Town Counsel to rectify this problem. Richard Muncey asked what other recourse they could take and Dominic said to contact Federico's Bonding Company and file a complaint. John McNabb said that he will have Meeting of 1/7/99 5 to notify Mark Haddad, Town Manager and inform him of the problem before he can go to town Counsel. All agreed it is time to take definitive action against Federico Generator: The generator is still on order and expected to arrive sometime in mid February. Six change orders were presented to the Board for signature. The standby generator has already arrived and been installed. If power should go out, the standby generator will go on automatic transfer. Nichols Road: Dominic passed out an estimate to repair Nichols Rd. This repair would complete the loop and would include repairing the bridge, installation of double insulated pipe and a new fire hydrant to replace the one that was recently gagged. Nichols Road is in the next phase of main replacements. Richard Muncey said that that area is all ledge and if blasting is necessary, then the costs would undoubtedly go up. Talk ensued between William McAuliffe, George Hawksley and the commissioners pertaining to the hydrant out of service. It was agreed upon to wait until the main replacement is complete before installing a new fire hydrant. There is plenty of hydrant coverage available and the fire chief is aware of the problem. It was decided to discuss this further on Monday night. Tank Cleaning: Dominic Tutela, Art LeVentis, George Hawksley, Richard Muncey and John McNabb talked about cleaning out the Bear Hill Tank. Dominic said that Kellie O'Keefe of the DEP did not like the idea of a riser pipe the last time he asked her about it. The disposal of the sludge is the main problem. A lagoon could be built in the vicinity of $25,000. - $30,000., grading the access road to the tank and DEP permission are a few of the issues raised in the disposal process. George Hawksley said that by the time approval is received and a plan of action is prepared, the new tank should be close to being done - maybe we should wait until the new tank is on line before we spend more money. 6.) NEW TANK: John McNabb said that he met with Mr. Susi s attorney, John Henderson on January 08, 1999 @ 4:00 p.m. to discuss a cooperative purchase & sale to avoid acquiring the land by eminent domain. According to John McNabb, Mr. Susi wants the Commissioners to accept a site that is 20 feet lower than the desired site #2. Changing the site to the site 20 ft. lower would change the whole scheme of things. We would have to build an elevated tank with additional costs of 1/2 million dollars which does not cover the cost to purchase the land. John had an appraisal of the land done on a two-acre basis. The appraised price is $100,000.00 for two acres - or $50,000.00 per acre. A decision to pursue steps to take the land by eminent domain was put off until Monday night when all commissioners would be present to discuss this in further detail. John McNabb passed out an information sheet on eminent domain taking procedures and stated that the commissioners have the authority under their act to take the land. Robert Eiben suggested that a formal title search and three appraisals be done for the eminent domain taking process. The Dedham-Westwood Water District went through this process when it bought the office building. Meeting of 1/7/99 6 HOUSEKEEPING- CONTINUED FROM EARLIER IN AGENDA: George Hawksley reported that the gate valve in #45 Linden Drive is installed backward (opens opposite). George Hawksley asked Tutela Engineering about pressure and Chlorination tests that were performed on property owned by Simon Tempest. He has requested the "as builts" from Simon Tempest but not received anything to date. Susan Ceci: George Hawksley reported that he has called Susan Ceci but she has not returned his call. Buttonwood Lane: The service located at the residence of Dennis Dooley was repaired on December 21, 1998. Since the service connection is clearly the owner's responsibility, the Board agreed that they did not want this to set precedence. The water department pondered over who should pay for this bill. John McNabb said he would prefer to not bill this customer so as not to set precedence. This service was difficult to call whose responsibility it was to repair the service because the homeowner claimed the service was on town property. Selectman Diane Sullivan suggested that we should make the homeowner prove whether the location is town property. Bob Eiben said he would still have to bill Cohasset Water for the labor of two men for eight hours. Commissioner Richard Muncey disagreed and said that this was a maintenance costs and AmericanAnglian should pay. John McNabb agreed with Richard Muncey. GAC Filter Update: Robert Eiben reported that he had information on the GAC filters. Bob stated taste and odor issues could be corrected by replacing the filter media in the filter bed by using granulated filter carbon and passed out information on this. Bob Eiben said he had put a call into Kellie O'Keefe at the DEP and had not called him back yet. Bob said that the DEP must approve anything first before they could do anything with GAC. Bob Eiben said he would like to get this done before the summer. John McNabb then requested a note be made to have Tutelal give an estimate on how much it would cost to repair the segregated underdrains. Richard Muncey recalled that the last time the Pyrex balls were cleaned, the DEP said the backwashers were not working efficiently due to air. When the balls spin, they wear away at the concrete bowl. Securi . Door: George Hawksley said that he had one estimate for $2,395.00 from Elk Glass. John McNabb asked George to obtain two more bids by the next meeting. Intake Fence: George Hawksley reported that he is in the process of obtaining three estimates on fence installation. Further details to follow. Telephone S. sue: John McNabb said it was time to start working on obtaining a new telephone system and pick up where we left off. Mike Taylor was working on this Meeting of 1/7/99 7 project and the commissioners do not know what point things were left. It was thought that Lucent Technologies and Bell Atlantic have been in contact with the water department about a new telephone system. John McNabb asked George to call Mike Taylor and find out where things were left off. 7.) ABATEMENTS: a) Brian Wilkin: This case was briefly discussed at the last Board meeting. In the event Mr. Wilkin can not use his well water, he has a back-up source supplied by Cohasset Water. This is why there is a meter installed at his residence. When billing is done, his account must be flagged in order for it to not go through the billing system. Unfortunately, this was missed during the last billing quarter. Mr. Wilken is requesting abatement for the amount charged over the $29. Monthly meter fee. The commissioners agreed to abatement over the$29.00 fee. b) Philip Pergolo — 401 Beechwood Street: The commissioners agreed to abate the first and second quarter of 1998 in full due to the defective Schlumberger meter. 8.) OPERATOR STATUS REPORT: George Hawksley reported that on Monday, January 4, 1999, the water level in the tank dropped 5 feet in less than a two-hour time span. By 11:00 p.m., the tank level was at 45 feet. At 3:00 a.m. on Tuesday morning, the Gas Company pulled a water service on Cushing Road. Water Department crews were called out and the repair was made. Upon returning at 7:30 a.m., several calls from the Gammons Road area came in. This was the big leak, which was dropping the water levels the day before. Muzzy contracting was called in to perform he repairs due to the size of the main break. 9.) YEAR 2000 COMPLIANCE: John McNabb said that he had arranged for a representative from Utilistar to arrive at the Cohasset Water Department on Tuesday, January 12 to perform a Y2K audit of all the equipment. John made a motion to have this audit done at an approximated cost of $9,000.00. Richard Muncey said he did not feel comfortable accepting this motion and was declining to do so. Richard Muncey felt this was a lot of money to be spending and that John should look to Rob Kasameyer for a deciding vote. John McNabb said that Utilistar was coining in on Monday evening to do the Y2K audit. John said that they were coming to identify all imbedded chips. Richard Muncey asked why a letter from the manufacturer was not enough of a guarantee and John McNabb said there have been many companies lying about compliance and that a letter was not enough of a guarantee. Richard Muncey asked what AmericanAnglian was doing about this and Robert Eiben said they are working on it currently and approximately 20% complete. John McNabb said that what AmericanAnglian is doing is important, but it is not enough. Richard Muncey said that the commissioners hired AmericanAnglian to run the plant, and that technically they should be responsible for ensuring that everything is Y2K compliant. John stressed we "do diligence to make sure that everything is done. The longer we take, the longer it will take to fix and prices will go up. We need to be Meeting of 1/7/99 8 absolutely sure." Richard Muncey requested that this be discussed further with the presence of Chairman Rob Kasameyer at the special meeting being held on January 11, 1999. John McNabb discussed capital improvements for Y2K. John reviewed the Budget Article for Monday's meeting and proposed a line items for fixing Y2K related problems. John McNabb asked Bob Eiben where was AmericanAnglian with the Y2K project. Bob Eiben said that it is tentatively scheduled to be done by July 01, 1999. A motion was made by John McNabb at 11:55 p.m. to adjourn the 01/07/99 meeting of the Board of Water Commissioners. Richard Muncey seconded motion. Approved 3-0. The meeting of the Cohasset Water Commissioners adjourned at 11:55 p.m. Approved B ����� �/lrll��' Date: 3 c l PP Y Richard D. Muncey, Jerk Board of Water Commissioners Meeting of 1/7/99 1 TOWN OF COHASSET comnn;ss;onm WATER DEPARTMENT ROBERT E.KASAMEYER o' JOHN K.McNABB,JR. _. 339 King Street RICHARD D.MUNCEY COHASSET, MASS. 02025-1398 °NAB Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners January 21, 1999 @ 7:30 p.m. MEMBERS PRESENT: John McNabb, Jr., Vice Chairman Richard D. Muncey, Clerk Robert Kasameyer, Chairman RECORDING SECRETARY: Katherine Mintz GUESTS PRESENT: Robert Eiben, William McAuliffe, Michael Taylor, Arthur LeVentis, Dominic Tutela, Selectman Diane Sullivan, Vinny Buca, Richard Henderson, Wayne Sawchuck and Bob Sturdy. Vice-Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:30 p.m. 1.) MINUTES: Minutes are being reviewed and corrected for approval at another date. 2.) WARRANTS & BILLS PAYABLE: The following bills were presented and approved for payment as follows: Richardson Insurance: $176.00 Insurance for new truck. Layne Christenson: $906.30 Sohier Street Well and general rehabilitation charges. Ti-Sales: $577.85 Sohier Street Well and general rehabilitation charges. Deutch Williams: $1,316.77 Legal fees for consultations and discussions with John McNabb over the telephone. A motion was made by John McNabb to approve the copy of warrant as presented. Rob Kasameyer seconded the Motion. Approved 3-0. 2 3.) HOUSEKEEPING ITEMS: Susan Ceci Update: Susan Ceci spoke with George Hawksley and said that she will not call her plumber (Ronco) because she owes him money. She is still requesting a rebate but the water department has not received anything in writing. Richard Muncey said that we need to get the filter out. He suggested that we contact the plumber and set up an appointment to remove the filter and have the plumber bill the Cohasset Water Department for this charge. This was agreed upon by all. Securi . Door: Michael Taylor reported that George Hawksley was awaiting the bids. One quote is for$2,300.00 for installing the glass only. Intake Structure Fence: Mike Taylor said that he is waiting to get an agreement with AA Fence Co. on how to attach the fence to the wing walls. The new plan is to use the two existing front posts to attach the fence. Telephone System: John McNabb said that we have not addressed the new telephone system since last October. John said he would like to get this going again and schedule a time to meet with local telephone service suppliers. Stop & Shop: John McNabb reported that Stop and Shop is requesting a Y2K compliance letter. Bob Eiben gave John a copy of what the Dedham-Westwood Water District has been sending out in response to Y2K requests. Draw Down Limits: Bob Eiben said that after reviewing the permit with the DEP, Cohasset has a draw down limit of .65 MGD. Any water that exceeds this amount would constitute a violation to the DEP permit. John McNabb said that to increase this amount, the water department would have to make an application to increase. This operative limit was set years ago. Although the design capacity is 3 MGD, the permit only allows the .65 MGD figure, dating back to a SEA Consultant report dating back to 1980. We would need to do a population projection study and apply to the state for an increase. Bob Sturdy from the Cohasset Planning Board stated that he is looking for information on Cohasset's water capacity. He said that Cohasset is experiencing somewhat of a building boom. Dominic Tutela said that we must prove the need and have some type of projection study done. Rob Kasameyer said that the action plan is to work in this further, find out the procedures that need to be taken and pursue the application process. Rob Kasameyer said that in the summer months, our worst problem is all the sprinkler usage and no effective way to monitor the usage. Planning Board Member Bob Sturdy made a request before the Board. Mr. Sturdy asked the Board to look at the overall situation. "The water department has always been a thorn in my side as a consumer." Mr. Sturdy said that when the plant was built, the costs went up with a regressive rate structure. Mr. Sturdy suggested the board 3 "look at the water department as a manufacturing facility with expenses.....Before you jack the rates again, wholesale water off to other towns or increase the use with a positive rate structure to boost revenues. Wholesale water to other towns like Scituate, Hingham Water and have the state subsidize some of the costs. Lambert Lane in Cohasset is using Hingham Water. Take a look at what would make sense by calculating the costs to produce more water. Take a fresh look and consider. Also, I have steel shavings in my faucet when I clean out the screen." Richard Muncey, John McNabb and Rob Kasameyer agreed that someone would go out to Bob Sturdy's street and flush the main to eliminate any"steel shavings." Wayne Sawchuck, (a representative for Paul Barry who could not attend meeting due to a death in the family), said he felt that Cohasset had a need and a demand for a water filling station to supply water for such uses as hydroseeding, pools, tankers of water, etc. He suggested that we could use untreated water as a source of income, "a gas station for water." Status Report: Mike Taylor reported that pumpage was normal with a 0.579-MGD average. Mike Taylor informed the Board that the compressor for the clear well is failing. There is an order placed with Grainger for a new one, but Mike did not have the cost. Mike Taylor said that he was awaiting a bid from Fredrick Flow Company for the inspection and rebuilding of the raw water and high service lift pump. Route 3-A Water Main: Wayne Sawchuck, a representative from Paul Barry's firm stated that he was not sure where his project stood. The Board explained that they were looking to increase the proposed 8" main up to a 12" main and pay the difference in the cost to do so. The water department would like an easement and Wayne was in agreement with that. Talk ensued while all present reviewed a map of the proposed main installation. They reviewed a few options for work near the culvert and extending the hydrant. It was agreed that everything be located first before an easement is done. The Board requested a recordable easement after approval and work is performed. Questions arose as to how to cross over the existing stream. Dominic Tutela and Wayne Sawchuck discussed using 12" PVC pipe and where to cross under the culvert. Wayne said he would come back with an "as-built" plan that shows the water main, gates, and valve locations. John McNabb made a motion that the water department would approve a connection pending compliance with the developer (Barry) and pending a water main easement to the Water Department. Richard Muncey seconded the Motion. Approved 3-0. 4. VINNY BUCA— Watershed Protection: Vinny Buca, a Scituate resident deeply involved with watershed protection, spoke to the Board about his concerns with a proposed housing development entitled, 4 "Arrowwood", a Winchester Development. This development is comprised of approximately 17 lots adjacent to the Aaron Pond (near the Wompatuck State Park) - opposite the old dumpsite. Mr. Buca said that the Department of Environmental Management, DEM, is talking about purchasing this property and has put it on a high priority list. There is a one million-dollar asking price, he said. Vinny said asked for the Board's support in lobbying the Governor to get a bill to earmark money to purchase this land. The Board of Commissioners were in agreement with this request and said they would support signing a letter and would pass it around. Selectman Diane Sullivan agreed with this and felt the selectmen would support it. Vinny Buca said that this new development would cause septic issues and fertilizer to runoff and go into the groundwater. From what Mr. Buca understands, Winchester Development is willing to sell the land. A motion was made by John McNabb to draft a letter in support of the Deparhnent of Environmental Management to purchase the said land and send it to Governor Cellucci in order to protect our water shed. Motion seconded by Rob Kasameyer and Richard Muncey. Approved 3-0. John McNabb asked Vinny Buca for his telephone #: (781) 545-8365. 5.) NEW TANK: Richard Henderson, attorney for Mr. Susi, said that what happened at the last Water Commission meeting was inappropriate. He said the vote taken the previous week (1/11/99) "was unfair - that it was inappropriate to continue discussion without my presence." He said that the way he found out about the vote was when he went back to his office the next day, he received a letter denying what was previously agreed and discussed with him the night before. Commissioner McNabb that it looks like we are looking at eminent domain. In order to go forward with the process, we need to obtain an appraisal (which we have for $65,000.00 per acre), a legal drafting of the notice for the order of taking, and a map & plan. Dominic Tutela said that he has the plan and needs to meet with Town Counsel to review it. Dominic passed out maps and said that site #2 is less than one acre. Mr. Tutela said that he needs to find out what needs to be done for a right of way for access to the site and pipe placement. Both John McNabb and Dominic Tutela said that taking it as an easement would be easier than as a land taking, which requires a lengthy Land Court engineering review. The costs to do a perimeter survey are very expensive and it would be wise to go all the way as an easement. Discussions then ensued between Rich Henderson, Wayne Sawchuck, Dominic Tutela, and the Commissioners. Wayne said that he had no previous knowledge of the latest water tank plan and was shocked at the location. He said that last year when this piece of land was suggested, the Commissioners found it to be totally unacceptable and that 5 Barry had offered a parcel of land to the Commissioners before. Wayne asked the Commissioner to consider moving the tank site overt to the back of Barry's land behind the Sunrise Development. Rich Henderson said that this all could be been avoided and that he was unaware of any potential from Barry's property. Mr. Henderson asked the board to consider weighing the costs of the eminent domain taking versus the considerations, which Wayne was offering. Commissioner McNabb said that the Commissioners never got any offer for land from Barry,just word of mouth through his representative, Wayne. Dominic Tutela said there was never any bonified offer. Wayne said that it makes sense to look at the property adjacent to Sunrise and ask permission to use it for an access road. Dominic Tutela said the road would be too steep. Wayne said to run the water main down the property and he can assure an easement for suitable access. Richard Muncey asked Dominic Tutela to look into the facts about the Barry property and share the information with Wayne and Rich Henderson. Rob Kasameyer said that he is frustrated with the tank site because the Commissioners keep trying on making everyone involved happy but we are not getting anywhere on this. The town is suffering because of all the disagreements and we need to work together to rectify the situation. It was agreed that Dominic Tutela, Wayne and Rich Henderson will meet the following week. The Board of Commissioners agreed to put the eminent domain taking "on hold" for two weeks. Rob Kasameyer said he was pleased that everyone would be working together. John McNabb said he hated to delay this process any longer, but said he would like to nail down the last comparison and consider going for revenue sharing on the tank antenna space. 6. TUTELA ENGINEERING REPORT: Well Rehabilitation: Dominic reported that they are still working on the final report. Commissioner McNabb requested it be completed as soon as possible in order to submit a copy to the MBTA on the Sohier Street Well. Fire Hydrants: Dominic reported that the list is close to being complete and that his firm is currently grooming the final draft. Federico Status: Dominic Tutela met with Town Counsel and reviewed the problems that the water department has been experiencing with Federico. Town Counsel suggested that the Town make an appropriate demand to Federico's bonding company with a letter to Federico. Town Counsel suggested the letter include the untimeliness and poor quality of performance. This type of action should force Federico to respond because without bonding, the contractor is not able to bid for new work. 6 Commissioner Muncey said that he was talking with a representative from the local Texaco gas station. This person mentioned that Federico owes them a lot of money and when they confront Mr. Federico, he gets angry and yells at him. Commissioner Muncey suggested that Texaco contact Tutela Engineering so that Dominic Tutela can document further complaints. Commissioner Muncey also said that Federico installed the wrong type of fire hydrant on Jerusalem Road. The only approved hydrant is a Mueller and the contractor installed a Kennedy. Mr. Muncey said that besides installing a non-approved hydrant, another issue that arises is if this hydrant breaks down, we do not have any replacement parts to make a repair. Generator: The generator is scheduled to be installed on March 08, 1999. Once installed, the temporary generator can be taken out of service. The new generator is sleeker and much smaller. 7.) YEAR 2000 COMPLIANCE: Utilistar Report: The preliminary report from Utilistar was completed. John McNabb said that things went well and a complete report was due in a few weeks. The preliminary report confirms that the SCADA software and telephone systems are non- compliant. Included in the report is a list of hardware items that may pose a threat such as water meter hardware. There is no power back up for the water tank. John McNabb said that earlier today, he met with the Town Hall Managers to discuss Y2K. He provided a full package of information and the meeting lasted one hour. Mark Hadad appointed a task force to meet on Y2K. Rob Kasameyer said that it was great that John was assisting the town in getting things going, but expressed that we need to fully concentrate on our own plan. John McNabb said in terms of the water department, we are doing well. Replacement remediation has begun and George Hawksley has arranged to have a free upgrade of the SCADA sent. AmericanAnglianY2K: Robert Eiben reported that AmericanAnglian was setting up meetings with critical suppliers to find out whether they are compliant or not. He said a meeting would be set up for the Dedham Operations and the Cohasset Operations. John McNabb stated he would like to be present at the meeting and will develop a question list. Robert Eiben said that Holland Chemical was suprisingly vague about Y2K compliance. Rob Kasameyer said some companies were right on the ball and others have no idea what they are doing. 8.) COHASSET HEIGHTS LTD. LANDFILL: 7 Commissioner McNabb informed the Board that the last response from CHL was unacceptable to the town. The negotiating committee is in a position to go back to court and the Site Assignment Hearing if CHL does not cooperate. Commissioner Kasameyer said that we must get back on track. If we do not settle on this case, they will have to go to court - otherwise dicker around forever. Commissioner McNabb said by CHL taking verbiage out, the water department has less protection than before. Rob Kasameyer said he would like to have things get back on track and that negotiating was not going in the right direction and we should look at taking legal action. Our position is the need to build a wall around the landfill itself - close to the source. Commission Muncey added either a wall or the must remove all the materials causing the pollution. A motion was made by Rob Kasameyer that if CHL is not required to remove all of the illegal waste, then they must build a French drain all around the entire landfill to protect the watershed and associated property. . Motion seconded by Richard Muncey. Approved 3-0. A second motion was made by Rob Kasameyer to resume the legal process further and that the Town should resume the legal proceedings to include a site assignment. Motion seconded by Richard Muncey. Approved 3-0. 9.) ABATEMENTS: Buick Residence, 3 Highland Avenue: After reviewing a letter from the Buick's, the commissioners agreed to do what they could to make the repairs necessary in the Spring. The commissioners requested that Mike find out when the street openings beginning in the spring are allowed and talk to Harold Litchfield about the problem. If we do not have to wait until the Spring to make the repairs, then let's do it as soon as possible. Bates Realty Trust Land: The Board received a letter from Mark Hadad pertaining to land which was given to the water department back in 1928. Since no one at the meeting understood what the letter was requesting adjacent to the watershed, the commissioners asked further clarification in order to discuss at the next meeting. 10.) OTHER: Special Act: A special act allowing the Cohasset Water Department to sell water to the Town of Scituate or other adjacent towns under Chapter 436 was signed by Governor Cellucci. 8 John McNabb wanted to know when the Annual Report to the DEP was due and requested to have a copy of it once completed. John McNabb said the DEP Draft Changes to Surface Water Report was due January27, 1999 and would like to review it. Richard Muncey said that the DEP is looking for the oldest working well. Mr. Muncey said we should consider submitting the Ellms Meadow Well, which was constructed around 1897. The pump has the date stamped on it and we should apply for this award. John McNabb said that we will need a table for the new computer and requested Mike Taylor put in an order for one. A motion was made by John McNabb at 11:15 p.m. to adjourn the 01/21/99 meeting of the Board of Water Commissioners. Richard Muncey seconded motion. Approved 3-0. The meeting of the Cohasset Water Commissioners adjourned at 11:15 p.m. Approved By: / Ck/,/ /( Date: Richard D. Muncey, Clerk Board of Water Commissioners ` 1 TOWN OF COHASSET coffu issio„en WATER DEPARTMENT ROBERT E.KASAMEYER o ' -''• JOHN K.McNABB,JR. 339 King Street RICHARD D.MUNCEY -'' COHASSET, MASS. 02025-1398 °MAC Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners February 04, 1999 @a 7:30 p.m. MEMBERS PRESENT: John McNabb, Jr., Vice Chairman Richard D. Muncey, Clerk MEMBERS ABSENT: Robert Kasameyer, Chairman RECORDING SECRETARY: Katherine Mintz GUESTS PRESENT: Robert Eiben, Michael Taylor, Arthur LeVentis, Tom Keefe, Dominic Tutela, Selectman Diane Sullivan, Town Counsel Valerie Swett, Attorney Richard Henderson, Tanna Kasperowicz, and Mark Bartlett & Brian Moran from Norfolk Environmental Vice-Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:33 p.m. 1.) MINUTES: Minutes for the following Board of Water Commissioners meetings were approved: 10/08/98, 10/22/98, 11_/05/98 and 11./19/98. 2.) WARRANTS & BILLS PAYABLE: The following bills were presented and approved for payment as follows: Perfecta Business Service Inc. $4,824.75 Remanufactured copy machine for the water department. Grainger Co. $313.00 Replace worn out compressor at the clearwell. .......................... .......................... .......................... John Hoadley & Sons -� 7 F $333.40 Costs associated with Gammon's Road main leak. AmericanAnglian should pay this. The Ford Meter Box Co. $58.51 Purchase of meter couplings. Meeting of 2/4/99 2 Schlumbe%er $1,700.00 Purchase of twenty - 1" meters for stock. AmericanAnglian $39,969.44 Monthly O & M charge. AmericanAnglian $1,162.04 Charges for attending four meetings and preparation of minutes. Parsons Electric $7,348.80 Install two new chlorine pumps. Tutela Engineering $7,781.96 $3,567.92 for cleaning and relining the main project; $1,377.11 for the Ellms Meadow Road construction; and $2,836.93 for preparing the fire hydrant inventory. Litchfield Art and Sign $240.00 Lettering for the new truck. Gateway Business $2,911.00 New computer system for water commissioners. Town of Cohasset* $1,900.00 Warrant from the Town of Cohasset for Backflow devise inspection. This was not on the Schedule of Bills Payable for 2/4/99. This was an addition to that schedule. A motion was made by John McNabb to approve the copy of warrant as presented with the addition of$1,900.00 payable to the Town of Cohasset Warrant for Backflow device inspection and with the exception of John Hoadley & Sons in the amount of $333.40. Richard Muncey seconded the Motion. Approved 2-0. A motion was made by John McNabb at 8:00 p.m. to go into Executive Session. The motion was seconded by Richard Muncey. Approved 2 - 0. Meeting of 2/4/99 3 Minutes of the Cohasset Board of Water Commissioners oots .of Exctrr .. .+� son;' February 04, 1999 @a 8:00 p.m. MEMBERS PRESENT: John McNabb, Jr.,Vice Chairman Richard D. Muncey, Clerk MEMBERS ABSENT: Robert Kasameyer, Chairman RECORDING SECRETARY: Katherine Mintz PRESENT: Robert Eiben, Michael Taylor- AmericanAnglian. Arthur LeVentis, Tom Keefe, Dominic Tutela - Tutela Engineering. Mark Bartlett & Brian Moran from Norfolk Environmental Vice-Chairman John McNabb called the meeting of the Board of Water Commissioners into Executive Session at 8:00 p.m. The Board of Water Commissioners went into Executive Session in order to discuss the Cohasset Heights Landfill and the proposed Settlement Agreements; Sections 6.0 & 6.D - Leachate Remediation Actions and Sections 6.B and 9. - Placement and maintenance of wells to monitor for compliance with the Leachate Performance Standard. Mark and Brian, representatives from Norfolk Environmental passed out a draft Exhibit F - Leachate Control - Performance Standards and Remediation Actions and Exhibit G - Monitoring Program Requirements and Performance Standards. John McNabb stated that our position remains the same on what we have been proposing. Once CHL reviews the above drafts, we will have to wait to see their counter proposal. John McNabb said that he feels that Town Counsel Dan Deutsch and Paul DeRensis just want to settle and make an agreement with CHL. Mark Bartlett of Norfolk Environmental stated that a written memo was sent to Dan Deutsch with a technical guidance for both Exhibits F & G which specifically stated what should be done, which specify by itemized detail what to do with the leaching and monitoring actions. Mark Bartlett said that Exhibit F has been revised and consist of four parts; the first deals with the initial remediation actions, the second is what to do if the first part does not work or fails, the third deals with issues regarding the lands Meeting of 2/4/99 5 Brian Moran of Norfolk Environmental said that they could suggest a design for such a trench. Questions were asked about what to do with the water that collected from this type of trench and Brian suggested that they could install a detention pond with aerators, which would eliminate the VOC's. This procedure would most likely be more cost effective than sealing bedrock fractures as no one knows exactly how deep or extensive they are. The next topic discussed was Exhibit G - Monitoring Wells. Norfolk Environmental said that the placement of additional ground water monitoring wells and well installation standards were important. Develop a monitoring program with one well in each prescribed location. John McNabb pointed out that on the last page, second paragraph, a change was made in the wording to read "and requirements of the Board of Health." The first step of the well monitoring requires steps that need to be taken prior to the well installation - requiring a better understanding of the groundwater flows. The second step addresses looking at the East/ West fractures and to fully understand what they encompass. John McNabb said that the Board of Commissioners wants to review well specifications before they are installed. John McNabb said that you must take into account Kevin Ulmer's stand, as he does not feel that all the wells are necessary. Mark Bartlett said that there are six wells on the chart. The most important wells are #4-A & #8 as they are closest to the landfill, followed by PW #2 and PW #3 the Well 4-A is where the #4 well will be installed. The existing well #8 was not put in properly - that the new well needs to be in the fracture itself. Selectman Diane Sullivan said that she was not clear on what would be done with the trench water (she arrived @ 8:40 p.m. and missed the previous conversation pertaining to trench water management). Mark and Brian explained the trenching procedure is to install a sump pump that draws the water into a retention pond with aerators to eliminate the VOC's. Selectman Diane Sullivan then asked if this water in the retention pond could leach down through the bottom. Mark said it was possible, but the pond builds up a layer of silt and that usually provides enough protection to keep this from occurring or, they could install a liner in the retention pond. Both Richard Muncey and John McNabb thought that this was a good approach. A motion was made by John McNabb to adjourn Executive Session at 9:00 p.m. and return to the public Board Meeting. Motion seconded by Richard Muncey. Approved 2-0. Meeting of 2/4/99 6 At 9:00 p.m., the Board of Water Commissioners resumed to regular session. 4.) Water Tank: John Henderson, attorney for the Susi Family spoke to the Board of Commissioners. He said that he has met with the family and they are willing to reopen dialogue on the tank site. Attorney Henderson said that it appears viable to split the profits 50-50 on the tower royalties. Also agreeable is that the Water Department purchase the land and install a stub off the main so that this area will have access to water hookup. Mike Schrader of Tutela Engineering said that the talk with Mr. Barry and Mr. Sawchuck went well pertaining to the access road. Mike Schrader received a clear offer for Mr. Barry's land, which is less desirable and felt that the 50% antenna rights and land negations with Mr. Susi are worth pursuing. At the same time, still use Barry's land offer for the water main, road and access up Crocker Lane (past the Highway Department). Town Counsel Valerie Swett suggested that, if Mr. Susi is amendable for a negotiated cash amount for the land and 50% of the antenna rights, the water department should consider the 50% could be in consideration of an easement. Richard Muncey said we should also consider if the ZBA should be involved. John McNabb said that only after a certain height- recollecting 45' and above. John McNabb said we would have to go to the ZBA for a variance and site plan approval before even going to the DEP. Dominic Tutela said that the only issue with the ZBA would be a variation with the main located at the Whitney Hill Office Building. It appears they have filled in the parking lot between Sunrise Assisted Living Center and the Whitney Hill Office Building. Dominic felt that it would be easier to use Barry's property. Richard Muncey said that the bonus is that Barry wants water on this property so he will probably agree with our plan. Dominic said that he felt that the meeting with Mr. Barry went very well and that it appeared he was sincere in his offer. Dominic Tutela rolled out a map, which reflected a cost estimate and comparison of sites showing alternate site #2, #4 and #5 (on DPW land). The Commissioners agreed that it would still be more cost effective to go with the Susi site. In regards to the Susi site, John McNabb said that the Board did not want an agreement contingent on a tower and Richard Henderson agreed. Mr. McNabb said that we should pursue negotiations with Mr. Susi for the land needed for the tank itself and based on Dominic Tutela's conversation with Paul Barry and obtain the land for access to the tank. Further discussion included John McNabb stating that Town Counsel Valerie Swett and Susi's attorney, Rich Henderson need to negotiate an agreement. Ms. Swett asked if they were Meeting of 2/4/99 planning on taking a full title or as an easement — John McNabb stated as an easement acquisition, which would allow us to get to the construction aspect sooner. Questions were then asked about Paul Barry and whom to contact. Dominic said he provided Barry with a plan and said that he will carbon Valerie Swett anything he does with Mr. Barry. Rich Henderson asked if the access road to the site was for construction purposes only. He said that the attorney for Paul Barry might be his son-in-law, Robert Schwampt. John McNabb asked Dominic Tutela to contact Paul Barry and find out who his attorney is and asked Valerie Swett to search the title for information. Valerie Swett said that she needs to find the easement for the DPW property and that the Conservation Commission would need to be notified. John McNabb said that on February 181h, the Board would discuss these issues again. 5. TUTELA ENGINEERING REPORT: Lily Pond: Dominic passed out a report showing the nutrient values in Lily Pond and said that it needs to be repeated in one month. Mr. Tutela said that the results indicated a very acidic reading and that nothing"natural" causes a pH reading this low. Fire Hydrants: Dominic reported that the list is being fine tuned and expressed what a great job George Hawksley did in assisting them to prepare it. The hydrant listing shows which hydrants have gates and which do not. John McNabb talked about how useful this listing will be, especially with the GIS system. Federico Status: Dominic Tutela said he finally got in touch with Mr. Federico. Mr. Federico claims to have changed his address, thus the reason he has not responded to the numerous telephone calls and correspondence. Dominic said that Federico said he would come out and look at the trenches. Pertaining to going after Mr. Federico through his bonding company, Dominic said we have to make sure that Federico was paid but hash t paid out (such as the police department) in order to force him to do the work. Well Study port: Reports show that the Sohier Street Well #1 pumps at 100,000 gpd and that the water quality looks good with the exception of iron and manganese showing up. The iron level was at 9 and the manganese at 0.12. The sodium was also elevated with a reading ranging from 20-27, with one reading at 50. Commissioner Muncey stated that there used to be an old sand and salt pile for years near the Ellms Meadow well field and that was most likely the reason for the sodium elevations. The Ellms Meadow well showed some dramatic fluctuations in the manganese levels at readings ranging from 0 to 75. The most recent tests are within the limits. The sodium levels also ranged from 17 to 50 mg p/ltr. Dominic Tutela said that he feels this is a good site to develop and should be able to produce 150,000 gpd. He said the next step Meeting of 2/4/99 8 is to send the DEP a plan for developing the well. Dominic said that the water quality in this well was great. 6.) YEAR 2000 COMPLIANCE: Utilistar Report: Commissioner McNabb reported the following information: A second preliminary report from Utilistar was completed. John McNabb said that things went well and a complete report was due in two weeks. The second preliminary report confirms that the hand held reading devices are non-compliant, the water meters are compliant, telephones are non-compliant and the personal computers need software installed to make them compliant. As we already know, the billing system is not compliant and we need to get a new billing system. According to Utilistar, the water tank is compliant. Once we get the final report, then we need to replace or upgrade non-compliant equipment and identify what was mission critical and needs to be tested. John asked if George had received anything yet on upgrading the SCADA system and Mike Taylor said he would find out. Robert Eiben said that AmericanAnglian is working on a contingency plan and design in the event we do not find everything. Mr. Eiben reported that Cohasset's plan should be done by April 01, 1999. 7.) HOUSEKEEPING ITEMS: Bill Stuffers: A new bill stuffer will be included in the next batch of customer bills scheduled to go out within the week. Donna is going to have the Counsel on aging assist her with this and in turn, provide coffee and donuts. John McNabb said that Lucent Technologies would be giving us a quote shortly. John said that we should also get two other proposals - one from Executone and Bell Atlantic. John McNabb gave Richard Muncey a draft copy of the warrant articles scheduled for February 23, 1999 at 8:00 p.m. The Water Department has been invited to the selectmen's meeting to discuss these warrant articles. John McNabb said that of special interest was Article #26 from the Board of Health pertaining to toxic substances. Details to follow. A motion was made to adjourn the 02/04/99 meeting by John McNabb. Richard Muncey seconded motion. Approved 2-0. The meeting of the Cohasset Water Commissioners adjourned at 11:30 p.m. Approved By: L ���;�� /4U���� Date: Richard D. Muncey, Clerk Board of Water Commissioners Meeting of 2/4/99 ` I TOWN OF COHASSET Commissioners } WATER DEPARTMENT ROBERT E.KASAMEYER o' ' '' -''- JOHN K.McNABB,JR. 339 King Street RICHARD D.MUNCEY COHASSET, MASS. 02025-1398 °Mi`SSE Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners February 18, 1999 * 7:30 p.m. MEMBERS PRESENT: John McNabb, Jr., Vice Chairman Richard D. Muncey, Clerk Robert Kasameyer, Chairman RECORDING SECRETARY: Katherine Mintz GUESTS PRESENT: Robert Eiben, Michael Taylor, & Robin Burton Chairman Rob Kasameyer called the meeting of the Board of Water Commissioners to order at 7:30 p.m. 1.) MINUTES: Copies of the draft minutes from 2/4/99 were passed out to the Commissioners to review at their discretion. 2.) WARRANTS & BILLS PAYABLE: The following bills were presented and approved for payment as follows: Grainger Company $313.00 This was presented on the warrant at the 2/2/99 meeting but was never paid (replace worn out compressor at the clearwell). Savin $672.06 This charge was not processed before and relates to John McNabb's usage of the town's copier. Mark Haddad is requesting payment for charges in excess of the annual allotment that the town has with Savin. Although John McNabb, in consensus with Rob Kasameyer, contests to using that many copies, it was thought among the Board to just pay the charges to avoid a conflict. Schlumberger $960.00 Purchase of twenty— 5/8" x 3/a" meters for stock. AmericanAnglian $39,969.44 Monthly O & M charge. Meeting of 2/18/99 2 John Hoadley & Sons Dxu .d...: $291.30 A motion was made by John McNabb to approve the copy of the warrant as presented with the exception of the invoice for John Hoadley & Sons in the amount of$291.30. Rob Kasameyer seconded the motion. Approved3-0. 3.) PHONE SYSTEM: Robin Burton, an Account Executive at Executone, presented a proposal for an IDS42 telecommunications system and explained how the IDS42 could benefit the Cohasset Water Department. Ms. Burton recommended a new telephone line be brought in to complete eight Centrex Telephone lines with 13 standard features. The cost would be $170.70 per month for 60 months and increase the telephone line size by three. There is also a one-time installation charge of $446.54. Some of the features include call forwarding, call transferring, and conference calls. The telephone system is the IDS42 with eight telephones in the amount of $4,538.00 with expandable capabilities. John McNabb said that we definitely need a new line for the modem, the chlorine room and the current telephone system is not Y2K compliant. Richard Muncey said that the Advisory Board questioned him as to why the water department needed a new telephone system. Rob Kasameyer said that the justifications for a new telephone system were Y2K compliancy, unproved customer service along with providing a dedicated line for the chlorine room & perimeter alarm system. Richard Muncey asked Ms. Burton how many internal lines were needed and she recommended 8 - 16. PlcNabb said we could share the modem line between the commissioner's office and the superintendent's office that would give us more access for room for an additional increase. A motion was made by John McNabb to accept the Executone Proposal for an IDS42 system installation and Centrex service for 60 months at a cost of$170.70 per month and a one-time installation charge of $446.54 as presented. Richard Muncey seconded the motion. Approved 3-0. 4.) HOUSEKEEPING ITEMS: John McNabb said that the preliminary figures for this quarter's billing was $463,111.00 versus last year's of $307,650.00. Justification for this jump includes an increase in water consumption and a rate increase in 1997. The average pumpage in 1998 is .48 MGD and already at .52 for the month of February 1999. The DEP withdrawal permit limits withdrawal at .65 MGD and this being only the month of February exemplifies the need to increase the withdrawal limit. Rob Kasameyer, John McNabb and Richard Muncey discussed reasons for the demand increase levels and asked Mike Taylor to look into the figures and report back to the board. Meeting of 2/18/99 3 Robert Eiben informed the Board that AmericanAnglian is changing its accounting system over to a system called Great Plains Accounting and is scheduled to begin April 01, 1999. 5.) ABATEMENTS: None 6.) STATUS REPORT: Mike Taylor said we were pumping just below the .65 MGD withdrawal permitted by the state and said we must make an application to the DEP to increase our daily pumpage. Mike Taylor said that he was in the process of doing this. Mike Taylor said that the old generator is out and the contractors are working getting the new one in. Mike Taylor reported that the fence around the intake structure would cost $1,912.00. Mike said that on each side of the existing post, the gate would extend out an additional four feet, which will keep people from sitting on the cement wall. John McNabb made a motion to have the fence installed around the intake structure as described in the proposal from A & A Stockade Fence Inc. Richard Muncey and Rob Kasameyer seconded the motion. Approved 3 - 0. 7.) TANK CLEANING: Mike Taylor discussed the cleaning of the Bear Hill Water Tank. Mike said that Liquid Engineering submitted a proposal to get rid of the alum sludge. Mike Taylor said that the DEP has agreed to this - we would build a cofferdam with hay bails and dump the sludge on this. The silt would be caught in the dirt bag and hay bails. We will install a riser pipe so that no supernate will go out into the public water supply. Richard Muncey said that he thought we discussed this at a previous meeting and the Board had decided to wait until the new tank was built and then take the Bear Hill Tank off line to do the necessary cleaning. John McNabb said that as he recalled, the Major problem was building a lagoon and disposal of the sludge. Mike Taylor said, "we've got to clean the tank in order to eliminate customer service calls and complaints." John McNabb said that if the tank is cleaned, it should solve these issues and allow us to flush the system. Rob Kasameyer was in agreement with John McNabb. John McNabb asked if they could give us assurances. Richard Muncey questioned the price of $5,800.00 and asked about the materials that can not be removed, anything that can not be picked up off the bottom of the tank. Rob Kasameyer then asked how comfortable are we with the estimate of 13 cubic yards of sludge at the bottom of the tank. Mike Taylor said that they are responsible. Richard Muncey said that this price is too cheap and there must be some hidden costs. Mike Taylor said that he would call the representative at liquid engineering now and get the answers right over the telephone. Meeting of 2/18/99 4 Richard Muncey requested Mike obtain further clarification. Mike left the room to make the telephone call. Mike returned approximately 5 minutes later and reported that Liquid Engineering will send a written proposal that promised to not go over$15,000.00 and that yes, there were contingencies. It could take up to five days. Mike said that Liquid Engineering would pay any penalties if the turbidity levels go up. 8. Other: Mike Taylor reported to the Board that he had received three (3) bids to rebuild the pump from the following: D. L. Maher, Fredrick Flow and Parsons Electric. Mike Taylor reported that Dominic Tutela wants to meet with AmericanAnglian's GAC representative, Jack Ashton on March 04, 1999. John McNabb said that he read an article in the AWWA Journal, which discussed other potential reasons for the problems we are having with the filter beds. Robert Eiben said he spoke with Dominic Tutela and they are set to meet on 3/4/99. He said that he felt Dominic did not feel good about using GAC. Richard Muncey said that they have already taken every ball out, cleaned, chlorinated, and reinstalled. The balls were in good shape according to the contractors who did this job. Rob Kasameyer said that it is good that AmericanAnglian is coming out to give information. He said that Jack Ashton could appreciate what has been done to access what the problem may be. He asked if it could be a bridging problem and how do we evaluate and stop it from happening. John McNabb said that the DEP Comprehensive Compliance Reports says filter media. Rob Kasameyer asked what has changed in the past year to cause all the odor and taste problems - besides the media, could it be all the weeds in Lily Pond? Richard Muncey said that pertaining to the pump estimates Mike Taylor showed the Board, we need to replace or be prepared to replace the entire pump. Mr. Muncey said that approximately 7 - 8 years ago, the pump, the brass impeller housing, the 1/2 down stack and two bolts broke off and sheared the shaft. The whole system had to be replaced. Mr. Muncey also stated concerns of the D. L. Maher bid. Bob Eiben told liim that D. L. Maher was one of the largest in the state. Mr. Muncey said his concern was with the lack of information and no details on the bid, stating it was too broad. Bob Eiben looked at the bid and agreed that it did not cover much. Rob Kasameyer reviewed the bid and said the way he sees it, each pump will cost $2,750.00 each and that we need one high service pump and one low service pump. Richard Muncey questioned rebuilding the pump versus buying a new one. He asked that Mike Taylor get a price on a new pump as he hated to see so much money being spent on old Meeting of 2/18/99 5 equipment. The entire Board of Commissioners agreed and asked Mike Taylor to get a price on new equipment. 9.) TANK TALK: John McNabb passed out two plot plants. The first plan, the Westwood Property Plan, shows the size and details of the property. Town Council Valerie Swett said the map looks o.k. John McNabb said that nothing really had taken place since the last Board meeting -- until yesterday. John McNabb initiated a telephone call to Rich Henderson and reported the following information: pertaining to the Susi property, it was moving along slowly. The Susi s appear to be trying to find a way to avoid doing an appraisal. Rich Henderson said that the Susi s asked John McNabb have Valerie Swett put things together on paper. Valerie Swett said that she would look at a draft purchase and sale. Valerie Swett called Rich Henderson and it appears all he wants to know is the value of the land ($32,500.00) for the one-half acre. It appears that Mr. Susi is trying to avoid doing the P & S. The next step, according to Mr. McNabb, is to see if Mr. Susi accepts the offer of$32,500.00 or gives a counter offer. As of the meeting, there was no feedback to report. John McNabb reported that Barry's son-in-law, Rob Schwandt, was handling the Crocker II Realty Trust Plan, owned by Paul Barry. Valerie Swett spoke to Paul Barry f about our plan and Robert Schwandt's understanding is the same. The only question Mr. Barry had was that he wants to see our plan and get back to Ms. Swett. Valerie Swett informed John McNabb and Dominic Tutela that she only picked up a couple of issues. The first being that the plans do not depict the layout of the construction easement over the land of Westwood Properties and asked for a plan or sketch. Valerie also questioned the right angle turns on the access road to the water tank site and asked for a sketch for the access road. Richard Muncey asked if they have talked with Crocker Lane to see if the access road is acceptable. McNabb said that Swett spoke with the representative from Crocker Lane today and is waiting to hear back from Rob Schwandt, Mr. Susi and Crocker Lane. Rob Kasameyer asked John what was a reasonable time frame and John respond that hopefully by the next meeting we will have more accomplished. John said that the issue is that Henderson is trying to avoid a taking by eminent domain. Rob Kasameyer said to keep on them and let us move ahead with this. Rob told John not to cross off the possibility of taking the land by eminent domain yet. John McNabb passed out a memo from Dominic Tutela dated 2/18/99. In this memo, Dominic reviewed the following items: • He has been in contact with Paul Barry. ( • Developed easement plans for both the Barry and Susi properties. • Sent Valerie Swett a copy of easement plans. • Sent letter to MA Highway Dept. regarding possible construction access through their property. • Reported on the generator status- the old one should be removed and the new one should be u1 next week. Meeting of 2/18/99 6 • Dominic reported that propane was not practical as a standby source of gas and that compressed gas could be used instead. • Plans and specifications are currently being prepared for the water maul improvements and the project should go out to bid by mid March. Richard Muncey asked that Dominic report where the old generator is going, for how much money and what was the estimated value. Mr. Muncey stated that the advisory committee was asking him these questions at the last meeting. 10.) YEAR 2000 COMPLIANCE: Utilistar Report: Commissioner McNabb reported the following information: The bill is in but the final report is not. It seems that Ulitistar made an error and went ahead and did the assessment plan without authorization from the Water Commission, at an additional cost of$8,285.00. The cost for the initial inventory assessment was $9,675.00, making the grand total for this report at $17,960.00. In the report, there is a section which states "waiting for vendor", and is a list of the manufacturers who have not yet responded to Utilistar's request for compliance. Bob Eiben said that AmericanAnglian would follow this page and pursue it further. John McNabb said that Fisher Porter has not responded and that some suppliers have not tested their equipment yet. John McNabb said the next step in Phase 2 of this project is to bring into compliance what is not, find out what's been completed and test the items which have been recently upgraded and test the items that we do not have any vend r data on. John McNabb said that that is why the warrant was written in a way to cover everything - if we have any money at town meeting, we should try to encumber it for Y2K. Richard Muncey asked how the Dedham-Westwood Water District was handling Y2K and Bob Eiben reported that they are working on it, but not as aggressively as Cohasset. DWWD has brought in Process Environmental and have already found that two PLC's are not compliant. Mike Taylor asked that on page 11. of the Utilistar Report (the waiting for vendor list), "is our first attack to find out who has not responded to Y2K requests?" John said no, ask Utilistar to do this, but see if AmericanAnglian's Y2K person has any information. Bob Eiben said we need to have a plan as a back up if something does not work. Rob Kasameyer said the issue is what's next. What is the next step to be taken and are we done at this point? John McNabb said that the vendors identify many things, which gives us information to develop a road map --but the fix is up to us. Rob Kasameyer said that if we do not have the information to make things compliant, we are in need of further clarification. Rob said that he was under the impression that Utilistar is done with their report. Meeting of 2/18/99 Richard Muncey said they are the ones who are supposed to know everything about Y2K. Originally $9,000.00 was supposed to cover all, now an extra $8,000.00 is thrown in and he stated, "I have a big issue with this as they weren't authorized to charge us any amount extra. Is this report what cost us an additional $8,000.00?" John McNabb said it was a misunderstanding partially on his part of the initial assessment. Richard Muncey said that why does the previous report say that the Fisher Porter poses no threat and that the chlorinators pose no threat and now, the latest report says that they are waiting for a response from the vendor? Mike Taylor said that "Chip" has a point, that this is conflicting data and how do we know what is a threat and what is not? Rob Kasameyer said that the issue is that it is now confusing due to the conflicting data on the previous report. John McNabb said that these discrepancies would be answered in the final report. John McNabb made a motion to approve payment of Utilistar's Phase I - the initial inventory assessment in the amount of $9,675.00 and Utilistar's Phase II -the work which was already done giving a detailed assessment in the amount of $8,285.00. Rob Kasameyer seconded the motion. Approved 3-0. 11.) OTHER: John McNabb said that the Water Commission was asked to attend a selectman's meeting on Tuesday, February 231d. The Commissioners have been asked to review their warrant articles on Y2K, Ellms Meadow, Cohasset Heights Landfill, the Facilities Audit and other Capital Improvements. John McNabb said that there might be some issues with the anticipated $220,000.00 usage of the monies from the lump sum amount. One issue is spending down - for which the grant was authorized to pay off the principal on the loan. The other issues are the forms that need to be signed and this can not happen until the legislature passes a spending bill to appropriate the money. At this time, there is no money in the "kitty". John McNabb said that the money is not there. John McNabb threw out a few possibilities such as do we consider borrowing the money or hold off completely. John said that the Y2K should take priority and Rob Kasameyer said we could put Ellms Meadow off for awhile. The Board of Commissioners reviewed their proposed articles. John McNabb said that instead of borrowing, maybe we could appropriate the money from this fiscal year budget and the increase could be appropriated (if agreeable with Mike Buckley). John said that the Y2K compliance was the only time critical issue and Rob Kasameyer agreed. Discussion then ensued - borrow or appropriate. John McNabb suggested that for Tuesday's meeting, we should consider telling the selectmen what the articles are and include Y2K as a "catchall". Although $50,000.00 should be enough, we must have enough in the budget for an emergency. The Board agreed that they should consider Meeting of 2/18/99 8 the town raise, appropriate or borrow $50,000.00 for Y2K and other items and leave the article at that. John McNabb passed out a draft article by Selectman Tom Callahan asking the selectmen to eliminate the various town boards. Mr. Callahan is trying to get support to consolidate the water and sewer commissions, the cemetery study committee, recycling committee, public ways committee and sidewalk committee into a single public works board. John McNabb reiterated that the Water Commission is under their own legal authority and has full control of their operations. John McNabb asked Mike Taylor to order ten more ink cartridges for his printer, which he uses to do Water Department business at home. A motion was made by Vice-Chairman John McNabb to go into Executive Session, which was seconded by Richard Muncey. Approved 3—0. The meeting of the Cohasset Water Commissioners adjourned at 11:15 p.m. Approved by: j 1')7z I� Date• Richard D. Muncey, CIA Board of Water Commissioners Meeting of 2/18/99 9 Minutes of the Cohasset Board of Water Commissioners # mutes cfxcun � ss�ori February 18, 1999 r7a 11:15 p.m. MEMBERS PRESENT: John McNabb, Jr., Vice Chairman Richard D. Muncey, Clerk Robert Kasameyer, Chairman RECORDING SECRETARY: Katherine Mintz PRESENT: Robert Eiben, Michael Taylor- AmericanAnglian. Vice-Chairman John McNabb called the meeting of the Board of Water Commissioners into Executive Session at 11:15 p.m. The Board of Water Commissioners went into Executive Session in order to discuss further the Cohasset Heights Landfill and the proposed revised Settlement Agreements; Sections 6.0 & 6.1) - Leachate Remediation Actions and Sections 6.B and 9. - Placement and maintenance of wells to monitor for compliance with the Leachate Performance Standard. John McNabb passed out newly revised Exhibits F &G and said that they were revised in the negotiation sessions on Friday, February 5, 1999. John said that everything highlighted in red ink was what was negotiated with CHL and we have agreed on the final language for the master agreement. The language compromised was in agreement with Town Counsel and CHL and is still in negotiation. John McNabb said that we have not lost anything and most of the document has been left intact with the major requests essentially agreed upon. John McNabb said that in Exhibit G, one key is that CHL has agreed to two wells in the fracture and one that captures the flow. In Exhibit F, we kept our preferred plan if the berm should fail or not work. Since it is likely that the trustees will not allow the berm, the diversion damn shall apply. John said we need to get them to do things right away. John McNabb asked everyone to read and review the exhibits. A motion was made by John McNabb to adjourn Executive Session at 11:30 p.m. Motion seconded by Rob Kasameyer and Richard Muncey. Approved 3-0. Approved By: ard 44. k �� Date: hDMn , Clerk Board of Water Commissioners Meeting of 2/18/99 1 TOWN OF COHASSET Co„ ss;o„ers WATER DEPARTMENT ROBERT E.KASAMEYER ^' JOHN K.McNABB,JR. 339 King Street RICHARD D.MUNCEY COHASSET, MASS. 02025-1398 Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners March 04, 1999 @a 7:30 p.m. MEMBERS PRESENT: Robert Kasameyer, Chairman John McNabb, Jr., Vice Chairman Richard D. Muncey, Clerk RECORDING SECRETARY: Katherine Mintz GUESTS PRESENT: Robert Eiben, Jack Ashton, George Hawksley of AmericanAnglian; Dominic Tutela, Arthur LeVentis and Mike Schrader of Tutela Engineering; Selectman Diane Sullivan and Steve Bjorkgren representing the Arrowood Development in Scituate. Vice-Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:30 p.m. 1.) MINUTES: The minutes were postponed until the Commissioners have a chance to review them. 2.) WARRANTS & BILLS PAYABLE: The following bills were presented and approved for payment as follows: Postmaster- Cohasset $700.00 Charges for hailing the quarterly water bills PTI Publications Center $27.00 Publication with information for Towns on Y2K - ordered by John McNabb. Deutsch Williams Brooks $938.00 Legal fees for work on Scituate Hill water tank. W. B. Mason $892.37 Three different invoices with costs relating to the computer and supplies ($259.97, $328.97, $63.93 and$239.50). All Coininissioner expenses. Meeting of 3/04/99 2 Thompson's Business Services $571.00 Costs for bill stuffers ($480.00) and for extra copies of the FY2000 budget($91.00). Hach $219.00 Cost for a new balance in the lab. Tutela Engineering $8,995.75 Costs associated with doing the hydrant inventory ($4,330.64), water main cleaning and line construction ($1,254.55), Sohier Street & Ellms Meadow well development ($1,563.45) and costs associated with a wheel survey for the new water main improvements ($1,847.11). Layne Christensen Company $2,199.25 Retainage fees. A &A Stockade Inc. $1,912.00 Costs for installation of fence around the intake structure. A motion was made by John McNabb to approve the copy of the warrant as presented. Rob Kasameyer seconded the Motion. Approved 3-0. 3.) WARRANTS: John McNabb passed out the most recent copy of the financial report that shows the water department to be in good shape. An unexpended balance in a negative column shows money overspent when transferred from one account into another. The Ellms Meadow well project has been put off until the Fall of 1999. 4.) HOUSEKEEPING ITEMS: The Commissioners discussed a recent letter from the Town of Cohasset's Planning Board discussing benchmarks. The Planning Board would like the Water Department to replace all hydrant benchmarks when a hydrant is replaced or removed throughout Cohasset. Discussion ensued as to how nearly impossible this would be. Benchmarks are meant to be a temporary identifying marker and are not permenant due to the constant repair and replacement of hydrants. Benchmarks are only to help you check your records and show where you have changed or modified hydrants. Rob Kasameyer said he will draft a letter stating our understanding that benchmarks are temporary and that hydrants are not considered permenant, that we apologize for any inconvenience this may cause the Town, and are more than happy to supply the Town with a hydrant list in order to help them to update their records. Robert Eiben reported that Mike Taylor had gone to Scranton, PA until Monday. Mr. Eiben asked the Commissioners if they have thought about durable goods since the last meeting, which they replied no. Meeting of 3/04/99 3 George Hawksley reported that the new generator was brought in on 03/02/99 and contractor is waiting for parts to connect the exhaust to the wall bend. George reported that everything is on schedule as planned. John McNabb asked about the security door and George said he does not know what Mike Taylor has done on it. John McNabb said that he would like to have a third bid on this project by the next meeting scheduled on March 18th. John McNabb reported that during the last snowstorm, the front walkway was very icy not to mention that the driveway was a sheet of ice. Mr. McNabb requested that someone look into purchasing a small supply of salt free deicer as these hazards pose a threat. John McNabb asked George what the policy was on flag etiquette at the water department and that the flags should not b3e flown at night without proper illumination. If no such policy existed, John asked that one be constituted and done each day at the same time. John McNabb also pointed out that sometimes the light is on out in front of the building and at other times it is not, when the flag is up at night. John asked that a regular practice be followed with some consistency. John McNabb said that National Drinking Water Week was coming up in May and wanted to know what plans were being arranged to participate. John McNabb said that last year (May) was the twenty-year anniversary of operation and wanted to know if anyone had any ideas to commemorate this event. 5.) ABATEMENTS: None 6.) STATUS REPORT: Richard Muncey said that he had some questions on the installation of a guardrail done by Bartlett Co. He also had some questions on the Muzzi quote to clear brush and shrubbery around Lily Pond. Mr. Muncey requested information on these items by the next meeting on 03/18/99. Rob Kasameyer said that on the 271h of February, our pumpage was 278 gpd, stating that we are getting too close to the withdrawal limit. Mr. Kasameyer asked how the application was coming along with the DEP. Dominic Tutela said that they are in the process of applying and will have more detailed information at the next meeting. 7.) CLEANING BEAR HILL TANK Robert Eiben reported to the Board of Commissioners that the DEP will not accept hay bails and silt to capture the alum sludge that was to be removed from the tank by Liquid Engineering. Mr. Eiben said it was too expensive to truck away and the commissioners said that this was now a dead issue. Meeting of 3/04/99 4 8.) NEW WATER TANK Dominic Tutela informed the Board that he had been in contact with Town Counsel Valerie Swett, who has been in discussion with Attorney Robert Schwandt, who is representing Paul Barry. John McNabb said that Valerie Swett needed clarification on the access road and then sent a map and a two-page letter to Paul Barry and Robert Schwandt. Valerie Swett informed John that she would not give a proposal until she has further clarification. Pertaining to talks with Mr. Susi, Valerie Swett requested a map and left a message with Mr. Susi that the Board of Commissioners would offer$32,500.00 for the 1/2 acre of land. Mr. Susi informed Ms. Swett that he would like to see the appraisal before he would accept the offer. John McNabb stated that the ball is in all the other court and we are waiting for their response. 9.) TUTELA REPORT Dominic Tutela informed the Board that the test for the Ellms Meadow wellfield would cost around $2,500.00 and he will have the results of the nutrient levels in Lily Pond for the next meeting. Mike Schrader of Tutela Engineering reviewed the 1999 Main Replacement Program with the Board with the following highlights: Cushing_Extension: need to tie an 8" line in two places and replace the hydrant along with leaving a connection for James Lane for future use. Sp!ft Street:need to loop into Cushing, tie in an 8"line into cast iron to loop the system. Smith Place:entire maul replacement;tie into the existing 6"main. Ripley Road:replace all 4',6" and 10"maul to create a loop. Schoefield Road:just providing an end loop;installing 250'of 8" PVC and install a hydrant. Norman Todd Road:installing 750' to loop into Beechwood. King Street:replace 1,300'of main. Doane Street:need to find out if Church Street is hooked into this main or not and replace the 350' of 6" main with 10" PVC. Mike Schrader reported that by the end of March, all projects should be out to bid. The plans and specifications will be ready. Dominic Tutela said he had met with Mr. Federico today. Dominic said he asked Mr. Federico about his debt with Texaco and he said he paid them. Mr. Federico told Dominic that he also paid the police department, but Dominic found out he still owes them $10,000.00. Dominic spoke with Town Manager Mark Haddad who said that Federico still owes the Town approximately $26,000.00, which is still outstanding. Meeting of 3/04/99 5 Dominic also went to the Texaco station and they informed him that Federico has never paid him either. Dominic said that he has spoken with Federico's bonding company before and that he is now taking the steps necessary to pursue his bonding certificate. A rumor is that Federico may be in the process of foreclosure - such signs are that he closed his main office in South Boston where his equipment yard was located. Dominic said that the mail he has been sending to Federico has been returned as "rejected". According to Dominic Tutela, going to Federico's bonding company would not be difficult because he has not completed the work in a satisfactory & reasonable amount of time and he has not paid his bills even though he has been paid. The water department still owes him money (for which he has never billed) and the job done was totally unacceptable. Dominic said he will keep after him and if we have to put him in default, we will call our lawyer. Dominic reported that the leaking building is leaking as usual. No work can be done to seal this until the Spring and there are new leaks located in the control room. Filter Media - Discussion ensued pertaining to the possible filter media approach to eliminate the taste and odor problems which are most prevalent during the warm weather. Dominic Tutela expressed concerns with using GAC to solve the taste and odor problem. He said that until the pipes are flushed we would not get rid of all the taste and odor issues. He said not to pre-empt it without looking at all the options more thoroughly and through different approaches. He said his only questions was that is this the best way for the Town of Cohasset Water to handle it or are there any other approaches? John McNabb asked if replacing the media would improve the water quality and Dominic said there is not data to support that and suggested waiting until the systems starts experiencing the taste and odor problems, usually in July and August. Richard Muncey asked if it was s simple process installing the GAC or do we need to retrofit anything. John McNabb said that if there is an improvement and it is noticeable, then it is worth it but if not, then why bother. Rob Kasameyer stated that we are in the process of obtaining the land to build a new tank and asked Dominic what was the likely timetable for the new tank to be on-line. Dominic said that if we obtain the land, and the project goes out to bid soon, it is possible the tank be constructed this year. Dominic suggested that maybe the DEP would allow Cohasset Water to come up with some other way to flush the system. He said you must isolate when flushing. Rob Kasameyer asked how long would it take to flush the system and Dominic replied over a year - up to two. Richard Muncey said Meeting of 3/04/99 6 that this would also have to be done at night. Rob Kasameyer said the question remains "is it worth it?" Mr. Kasameyer said," if we have to do the GAC over again in three years, what is the point? If it is not noticeable, it makes you wonder. Suppose we find out in July that the taste and odor problems are coming from the plant itself." Richard Muncey said that we are doing the customers an injustice if we do not look into all the options first. Jack Ashton, AmericanAnglian's GAC representative, informed the Board that at that point, when you find you do have a problem, how quickly you look at the alternatives is important. Dominic Tutela said that we should look at all alternatives now, that to do this, you must make a presentation to DEP showing that you have investigated alternate routes. 10.) PROPOSED ARROWOOD DEVELOPMENT: Steve Bjorkgren from Arrowwood Development, owned by Walter Winchester, located in Scituate, spoke to the Board of Commissioners about the Arrowwood Development Project. Mr. Bjorkgren said he would like to clarify some issues that were brought up at a previous meeting by Vinny Buca and in an article about Commissioner McNabb's concerns in the Cohasset Mariner. Mr. Bjorkgren shared with the Board a copy of the Order of Conditions from the Scituate Conservation Commission, which they have been given to follow by the DEP for their 65-acre site. Of the 65 acres, only 17 lots will be allowed on this 7-lot subdivision. They are currently in phase I of construction. Mr. Bjorkgren showed the Board the site plans and the existing conditions plan for the whole site. There is a 400' private roadway, one intermittent stream and extensive wetlands (Tan Brook). The next plan showed the subdivisions. Mr. Bjorkgren said that he was aware of Mr. Buca and they actually delayed construction in hopes the state would come in and buy the land - but the funding was not available. Mr. Bjorkman said his purpose of attending tonight's meeting was to put everyone at ease, stating that this project was environmentally sensitive. Mr. Bjorkgren said that there are plans for three detention basins that will drain into four bay basins, spills into the wet pond and goes into the basin that is capable of holding a "100 year event and emergency spill". This project was designed with Stormwater Best Management Practices. He said these are the best basins that Scituate and Cohasset will ever see. The next set of plans show the proposed septic system for the 17 lots. In lot"A", closest to the reservoir, there will be a group of five homes located 200 - 250' from the reservoir. The home closest to the reservoir is 100'. The septic will be pumped away. On an annual basis, the Town environmentalist and Arrowwood's environmentalist will review the entire development. Mr. Bjorkgren said that Arrowwood will have to meet 76 conditions on the Towns order of conditions: no salt or storage of, no pesticides, and no storage of gasoline (besides for ordinary use) are a few of these conditions. No Meeting of 3/04/99 7 future expansion of the property is allowed and they are regulated so that they can not sub-divide. Due to some negative feedback from John McNabb's article, Mr. Bjorkgren asked John if he would consider writing a small article stating that the Arrowwood is not a threat. John said that he apologized for the negative feedback, but his concern still was what people will do 20-30 years from now. John said he felt that Arrowood had a good plan. Rob Kasameyer said he would like Cohasset's Planning Board to review the development's plans. John McNabb asked the Board if they also thought Mark Bartlett should review the order of conditions and permits. Mr. Bjorkgren said that he appreciated being able to address the Board's concerns. He said that when they went for the special permit, the proper notice was given to abutters. Mr. Bjorkgren said that they did not mind the strict conditions as it protects everyone in the end. 11.) OTHER: The Board of Commissioners asked Jack Ashton to clarify the Granulated Activated Carbon (GAC) issue further. Rob Kasameyer asked what the probability for improvement was and Mr. Ashton said it would definitely remove the geosmines. Mr. Ashton suggested the Board consider changing one filter per year over three years. The cost of each filter is $7,500.00 - $8,000.00. Bob Eiben said that this breaks down to $1.00 per customer. Jack Ashton offered some advice on the bubble problem in front of the filters. Mr. Ashton said that this type of agitation is a filtering upset. Jack Aston said that the due to the entrained air, seals on the valves wear and backfeed gets into the system. Jack Ashton said the due to the piping, the entraining air in the system in the initial wash indicates entrapped air. Mr. Ashton suggested installing an air relief valve in the elbow of the piping that may relieve this problem. In the Comprehensive Compliance Evaluation done by the DEP last summer, they reported the bubbling in the filters. Mr. Ashton said part of the problem is the filter can cause upset in the underdrain system. John McNabb asked Jack Ashton if the taste and odor problem was coming out of the plant and not the pipe. Mr. Ashton said yes. Richard Muncey asked Jack Ashton if there were any benefits until all three filters are done and Jack Ashton replied yes. Rob Kasameyer asked if there were any other options to GAC. Jack Ashton said yes; GRC contractors after the filtration (pressure filters), but are expensive. Jack said you could feed power activated carbon (PAC) but this was not a good option. Jack said you could use Potassium Permanganate for oxidizing iron and manganese, but this was not Cohasset's problem. Jack also said you could use Chlorine Dioxide, a heavy oxidizer Meeting of 3/04/99 8 using the ozone process but it was very expensive and has its own set of by-products to deal with. Mr. Ashton's suggestion was to stagger the filter installation one-year at a time so they do no age at the same time. Mr. Ashton said you could lease the carbon instead of paying for it all at once on a 36-month lease basis. Rob Kasameyer asked where the problem is actually originating. Rob said that as he understood it, Jack Ashton says it is coming from the plant. Rob asked Jack why does he suppose Dominic wants us to run additional test and look at additional remedies. Mr. Ashton said you need to control the reservoir and the growth of algae in it, which is a long-term project. Rob Kasameyer said that the Board needs to get a better understanding of Dominic's position. Richard Muncey asked Jack Ashton "there is eight feet of alum sludge in the bottom of the Bear Hill Tank. Is it my understanding that you do not think the taste is from the tank." Jack Ashton said he did not believe that it was from the tank. He said that typically, the taste and odor problems experienced in Cohasset are from the MIB Geosmine, a by-product from the alga growth. Jack said that the taste and odor occur due to a combination of the bacteria build up and high levels of chlorine. He said he could supply the Board with this information to review. At the end of this topic, Robert Eiben and Jack Ashton had to leave the meeting in order for Jack's return to Pennsylvania. 12. Y 2 K Commissioner McNabb reported the following information: Schlumberger is going to send a patch to fix the meter reader equipment for Y2K compliance. John McNabb asked George Hawksley to have Mike Taylor purchase the Microsoft Access Software. This is needed in order to read the Utilistar inventory. John McNabb asked that Mike Taylor get a copy of Check 2000 PC which is software that will tell us whether or not the personal computers are in compliance. Rob Kasameyer said that, if the Utilistar report is accurate, the amount we need in Warrant Article #11, page 4 would be well below the $50,000.00 proposed. Richard Muncey asked that of 12 items or so that we are still wait a manufacturers response on and the 20 items that still need to be tested, how do you begin to test? John McNabb said that Utilistar does not do the testing, they do the laborious process of obtaining the manufacturers response. John McNabb suggested that maybe we have someone come in and pull apart the untested items. John McNabb said let's hold off on this and go through the list with Bob Eiben at the next meeting. Mr. McNabb said that the good news is that we are 98% clear on most everything else. John McNabb said his Meeting of 3/04/99 9 concerns are over what is not complete and we need to discuss a contingency plan with Bob Eiben and what it would cost. John McNabb added that the Town is only spending $15,000.00 on Y2K, a figure he feels is excessively low. Rob Kasameyer said it is very clear to see why we need $50,000.00 so that we are covered. Rob Kasameyer asked about the fire system. He suggested we change the clocks to the year 2000 and do a test run, stating that he was worried about the fire alarms. Rob Kasameyer said that he would like to work on this early and involve Fire Chief Lincoln, stating that this is a critical issue, along with the police department. George Hawksley said that the fire alarms go to Central Protection who in turn calls the fire department. John McNabb said let's put this on the next meeting agenda early enough to review. Rob Kasameyer said that the idea is that AmericanAnglian should cost share and focus on areas we need to work on. Mr. Kasameyer said that our report has surely helped them. Richard Muncey said that the Board should have George make a note to have Mike Taylor review the Utilistar report. Rob Kasameyer said that AmericanAnglian ought to go through and figure out how we wrestle the remaining issues to the ground. 13.) OTHER: John McNabb wanted to mention to the Board that he had a proposed letter to send to Arlene O'Donnell of the Resource Protection Office at the DEP asking her to review the Norfolk Environmental Report on contamination from the Cohasset Heights Landfill. After all three Commissioners signed the letter, they asked that George or Mike send it out. John McNabb informed the Board that the Army Corps project, under the grant, has been finished. It needs to be reviewed and discussed at a later date. John McNabb said that overall, lead levels are above the standards in the Brass Kettle Brook. In regards to the Cohasset Heights Landfill, John McNabb reported his learning that the Town Land Court Decision was found in favor of the Town that the permits were invalid. The Court Decision was ruled on 2/18/99 but they only informed John of it today. John McNabb said that every permit must be recorded and CHL failed to do this. At 10:59 p.m., a motion was made by Vice-Chairman John McNabb to go into Executive Session to discuss the Cohasset Heights Landfill Litigation, which was seconded by Richard Muncey. Approved 3-0. Meeting of 3/04/99 10 March 04, 1999 @a 10:59 p.m. MEMBERS PRESENT: John McNabb, Jr.,Vice Chairman Richard D. Muncey, Clerk Robert Kasameyer, Chairman RECORDING SECRETARY: Katherine Mintz PRESENT: None Chairman Rob Kasameyer called the meeting of the Board of Water Commissioners into Executive Session at 11:00 p.m. The Board of Water Commissioners went into Executive Session in order to discuss the Cohasset Heights Landfill and the proposed revised Settlement Agreements; Sections 6.0 & 6.D - Leachate Remediation Actions and Sections 6.B and 9. - Placement and maintenance of wells to monitor for compliance with the Leachate Performance Standard. John McNabb passed out the latest draft of the Master Agreement, written apparently insufficiently by CHL's attorney, Jim Beling, which he said he took upon himself to draft. John McNabb said that we are almost there and passed out the newest latest revision of Exhibits F &G. Rob Kasameyer said that the body of the document was less strong, but part of the issue is that we are confident the Trustees would throw out the berm and go to the appendices. Mr. Kasameyer said the whole purpose of this is to contain the Cohasset Heights Landfill. John McNabb said that he is confident that CHL will push for three test wells instead of the six requested. John said that we would except no less than four, take a harder line and pull back. John McNabb said that in Exhibit F, pertaining to the option of a diversion trench that we should strengthen the wording to say if the berm is rejected, they must accept the option of a diversion trench and/or if the berm doesn't work, they must use a diversion trench. John McNabb said that Mark Bartlett is working on the wording as we speak. John McNabb asked the Board if they agreed with taking a harder line and the consensus among the three Commissioners was yes. Rob Kasameyer said that the contaminants must be protected at the property line, that there was no other way. These agreements will help so that CHL does not end up selling the land and flushing away the contaminants and no one knowing where they Meeting of 3/04/99 ti have specifically gone. Rob Kasameyer said, " it we don't nail them, they can walk away." John McNabb ended the Executive Session by asking his fellow Commissioners to thoroughly read the latest version of Exhibits F & G. John suggested that maybe they could meet and discuss it further before anything is signed. A motion was made by John McNabb to adjourn Executive Session at 11:15p.m. and return to the regular public meeting. Motion seconded Richard Muncey. Approved 3-0. Meeting of 3/04/99 12 The Board of Commissioners returned to their public meeting. A second motion was made at 11:15 p.m. to adjourn the 03/04/99 meeting of the Board of Water Commissioners by John McNabb. Rob Kasameyer seconded motion. Approved 3-0. Approved By: � ., L� Date: Richard D. Muncey, Clerk Board of Water Commissioners Meeting of 3/04/99 TOWN OF COHASSET Commnissioncts WATER DEPARTMENT ROBERT E.KASAMEYER o ' ='' JOHN K.McNABB,JR. 339 King Strect RICHARD D.MUNCEY COHASSET, MASS. 02025-1398 °""SSE Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners March 18, 1999 r7a 7:30 p.m. MEMBERS PRESENT: Robert Kasameyer, Chairman John .McNabb, Jr., Vice Chairman Richard D. Muncey, Clerk RECORDING SECRETARY: Katherine Mintz GUESTS PRESENT: Robert Eiben, Michael Taylor, William McAuliffe Arthur LeVentis, Mike Schrader, Joe Curley. Vice-Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:30 p.m. 1.) MINUTES: The minutes were postponed until the Commissioners have a chance to review them. 2.) WARRANTS & BILLS PAYABLE: The following bills were presented and approved for payment as follows: AmericanAnglian $39,969.44 Monthly O & M fee. Stiles Co., Inc. $313.36 Charges for two - 2" x 4" meter adapters ($27.76) and twelve - short curve boxes ($285.60). Tutela Engineering $14,542.38 Four charges for engineering services ($1,530.0, $6,775.54, $3,109.26 &$3,127.58). John Hoadley & Sons $201.48 Purchase of four-41/2 curve boxes. A motion was made by John McNabb to approve the copy of the warrant as presented. Rob Kasameyer seconded the Motion. Approved 3-0. Meeting of 3/18/99 2 3.) HOUSEKEEPING & STATUS REPORT FROM OPERATOR Mike Taylor said that he had two of the four requests for bids on the high lift and raw water pumps in. The two bids in were from D. L. Maher and R. H. White. Mike said that he did not like either of the two bids because they proposed using Gould Parts and the equipment in the plant is made by Aurora. Mike said there was a problem with getting Aurora equipment. Mike suggested we keep looking until we find someone who can supply us with Aurora parts. Mike Taylor said he does not know why the two other bids are not in yet. Robert Eiben said that his engineers like the Gould product. Richard Muncey asked for clarification on what type of assemblies these pumps held and after review the specifications, it was shown that the high lift pump is an Aurora three bowl assembly and the raw water pump is a single bowl assembly. The Commissioners agreed to wait for the two other bids and in the meantime, have Mike find out from both Aurora and Gould if the Gould parts are compatible with the Aurora equipment. John McNabb asked Mike Taylor to be sure the Commissioners packages are more organized and complete. At tonight's meeting, there were some packages that were missing information or had two of the same item enclosed, he said. Mike Taylor said that pumpage was under the .65 MGD withdrawal limit mandated by DEP. John McNabb and Rob Kasameyer questioned if Tutela was working on the withdrawal permit process and Mike was not sure where that stood. Rob Kasameyer asked Kathy Mintz to draft a letter to Dominic as to what was the status on this. Post Note: Kathy Mintz called Tutela Engineering on Monday, March 22, 1999. Dominic Tutela was out of town that day. Kathy spoke with Mike Schrader and asked him to have a status on applying for an increase in the water withdrawal permit for the next Board of Commissioner meeting scheduled for April 01, 1999. CRITICAL SUPPLIER LIST Mike said that he has been having a problem getting information from Boston Gas and said there is not contact person. Mike Taylor said that Eastern Utilities is sending a Y2K compliance letter. Mike Taylor said that compliance letters are "trickling in slowly but surely." John McNabb said that he would call Senator Hedlund to get a contact person at Boston Gas. GUARDRAIL FENCE Estimates were submitted to Mike Taylor for the purchase and installation of 25 feet of guard rail fence at the end of Beechwood Street. William McAuliffe suggested this be done due to an incident in 1998 where a woman drove her car off the end of the road that could have resulted in a serious threat to the water supply. The three estimates were as follows: Reliable Fence Company - $612.00 Bartlett Fence Company - $675.00 AA Fence Company - $700.00 Meeting of 3/18/99 3 Bill McAuliffe recommended Bartlett Fence Company because he knows firsthand that they do a good job and are reliable. A motion was made by Richard Muncey to have Bartlett Fence Company install a 25- foot guardrail at the end of Beechwood Street. John McNabb seconded motion. Approved 3 - 0. Mike Taylor informed the Board of Commissioners that he sent a letter to the town to inform them that there was a surplus vehicle. According to Mr. Taylor, Mark Haddad said it was ok to sell. Commissioner Muncey informed Mike Taylor that this must be advertised in the newspaper under surplus goods, in the legal section and that only sealed bids would be accepted. Commissioner Muncey also said that he would like this vehicle to be moved out front as it is being stored in the back behind the shed - a target for vandals. CLEANING BEAR HILL TANK Mike Taylor informed the Board of Commissioners that he had received written permission from Madalyn Morris, Regional Deputy Director at the DEP to have Liquid Engineering clean the Bear Hill Tank. John McNabb said that at the last Board meeting, it was reported that this could not be done. Mike Taylor responded that Paul Nyman of the DEP wants the tank cleaned. Mr. Taylor said that Madalyn Morris said the DEP would accept the hay bails with the addition of a plastic liner. Anything that settled would have to be pumped into a truck and brought back to the lagoons at the water department. John McNabb and Rob Kasameyer said that they were confused... that at the last meeting everything was "off'. John McNabb said, "the first plan was to use hay bails as a catch basin, now we are making a temporary lagoon?" Mike Taylor said that the only thing DEP is concerned about is what settles, that we need to have a tanker bring the settlement back. John McNabb asked is there was anything in writing that Mike Taylor had to document his requests and conversations with the DEP. John McNabb said that this has changed too many times. Mike Taylor said he has copies of his letter and request. Mike Taylor said that a letter was sent from Liquid Engineers to Madalyn Morris at the DEP. Rob Kasameyer said he would like a copy for the Board of Commissioners to review. Mike Taylor said the proposal in the package is what went to Madalyn Morris. Mr. Taylor then said, "we'll leave it there and do something else. Do you know how hard it was to get this? I'll call her back and have her rewrite the letter." SECURITY DOOR Mike Taylor informed the Board that he had two bids in to install the glass enclosure for the security door as follows: Westcorner Glass - $2,233.00 Elk Glass -$2,395.00 Meeting of 3/18/99 4 A motion was made by John McNabb to approve Westcorner Glass to install the glass enclosure. Rob Kasameyer and Richard Muncey seconded the motion. Approved 3 - 0. 4.) ABATEMENTS: None 5.) JOE CURLEY- CHURCH STREET ISSUES: Mr. Joe Curley of 163 Pond Street spoke to Board of Commissioner about his concerns with the water supply on Church Street (Mr. Curley used to live on Church Street). Mr. Curley made an appeal that the tail end of Church Street be included in this year's capital improvements project. Mr. Curley said that the water pressure is marginal on the best days and at other times, almost non-existent. Mr. Curley said he was speaking in behalf of his former neighborhood. Mr. Curley said that there are probably several residences connected to Doane Street. Mr. Curley said that what he can't understand is, "if I am willing to spend the money to renew my water service, the town has a vague obligation to provide water to the street." William McAuliffe and Richard Muncey both said that way back, three to four homes were connected off of a 1/2"' copper service, which in turn crosses other properties and under the roadway. There are no easements for any of these services. The Commissioners said that Doane Street is being done, not Church. Richard Muncey said that the pipe is cast iron. Art LeVentis said that the residents have having problems due to the way the service is being fed. Bill McAuliffe said his opinion was that something has to be done with Church Street. John McNabb asked Arthur LeVentis of Tutela Engineering if it was feasible to replace part of the section of Church St. where the problem existed and at what cost. Arthur LeVentis said the section of Church Street between Beechwood and Doane Streets could be done (approx. 900') and a rough guess on the cost would be around $108,000.00. Richard Muncey said that in the middle of the intersection of Doane and Beechwood Streets, there is a 6" cast iron main up to Doane. Rob Kasameyer said that this issue on Church Street is the $100,000.00 not in our capital plan. Commissioner Kasameyer said that all the issues are legitimate. William McAuliffe suggested doing one side of the street instead of both, thus reducing the cost by $50,000.00. John McNabb said that if the main is the problem, there must be a way to address this problem. Richard Muncey suggested that the water department do a flow test at Carbone Lane - run the hydrant and check the flow. Mr. Muncey said that if the flow is decent, then go with the one sided plan, otherwise, the water department must rethink its strategy. Richard Muncey said he would accompany William McAuliffe one evening after work and do the flow test. John McNabb asked Tutela Engineering to do the research on this and have it ready by the next meeting. 6.) NEW WATER TANK John McNabb said that Valerie Swett had not heard from Mr. Susi, until today. According to John McNabb, Valerie Swett told John that she could not understand why Meeting of 3/18/99 5 it is taking so long. Attorney Swett told Mr. Susi today that if they do not have a response by April 1, 1999, the Commissioners will go ahead with an eminent domain taking. John McNabb said at the next meeting, if there is no response by Mr. Susi, the Board should consider taking a vote to take the land by eminent domain. John said that we need to take a vote tonight to set a date for the taking, but was not sure whether a special form was required to do this or not. Rob Kasameyer said we should take a vote pending resolution whether a specific form of a motion was required. Since there was some confusion on the voting procedure, Rob Kasameyer said to plan to take it up at the next Board Meeting and vote to take the land by eminent domain if there has been no response by Susi. John McNabb said to include a construction easement and have Valerie Swett come to the next Board meeting prepared for the taking process. John McNabb said that pertaining to the Paul Barry land, Valerie Swett has spoken with Barry's attorney, Mr. Schwandt. According to Valerie, Mr. Schwandt said there are no problems. John McNabb said the land is free and all we have to do is put in two stub services. Mike Schrader said that according to Wayne Sawchuck, Paul Barry is unhappy. According to Mike Schrader, Wayne Sawchuck appears to be taking this in a different direction and wants the water department to put a line in for him, thus we build the temporary access road along with installing the main. Richard Muncey asked where the permenant road was going and Mike Schrader said that at this point no one knows for sure yet. Rob Kasameyer said they need to firm things up. At this point, the Board of Commissioners and Tutela Engineers reviewed the map. Discussion ensued as follows: Richard Muncey said that as the main comes down the hill, we should try to get access through the DPW site. Rob Kasameyer said that each scenario is running into the same dollar value. John McNabb said that it should cost $32,000.00 for the land and $30,000.00 for the access road. Both Richard Muncey and John McNabb said it appears to make more sense to go straight to route #3-A. Mr. Muncey said we want a permanent access road to the tank. John McNabb said we do not want to go back and forth forever. Mike Schrader said he will ask Barry if we can go straight down the hill and asked the Commissioners if it was good to go either way. The Board agreed and asked to get moving on this right away. Robert Eiben asked Mike Schrader if any contact has been made with the State pertaining to access through DPW property. Mike Schrader said only initial contact has been made. Rob Kasameyer said to get contact going and lets have a wrap on this in 30-60 days. 7.) TUTELA REPORT Mike Schrader said that Frank Shea is looking to test the new generator sometime next week. Everything has gone well with the installation process. Mike Schrader said that the preliminary analysis on the Ellms Meadow wells look good - no VOC's. Meeting of 3/18/99 6 Mike Schrader reported that Tutela is anticipating pay request #4 from Federico. Mike Schrader reported that Lorusso Company has put in a claim on Mr. Federico's bond and Hoadley and Sons are rumored to follow. Mike Schrader said he spoke with Mr. Federico and Mr. Federico claims his bookkeeper had all the books, but he will put in his pay request. Mike Schrader said that hopefully he will put in the request, Tutela will process it and then hold the check. Rob Kasameyer asked why the police department has not gone after the bond and Richard Muncey said because the town pays the police department. Rob Kasameyer said someone should call Mark Hadad and inform him what he needs to do. Mike Schrader said that the partial results are back from the Lily Pond sampling. It appears that the phosphate levels are down except for the brook that flows from Flat Swamp. The sodium levels are missing. John McNabb said he would like a conclusion and Mike said that the next measurement is due in April. Mike Schrader said that April 15th is bid-opening day for the proposed masonry restoration of the walls at the plant. 1999 Capital Improvements: The Board of Commissioners & Tutela Engineering reviewed the main improvements. The discussed gate locations, hydrants, valves being worked, etc. Mr. Muncey said that he would like 20 feet of ductile iron pipe installed on each side of the proposed railroad on Spring Street and Smith Street as a preventative, which would give us protection. John McNabb agreed. Rob Kasameyer said to put the town on notice that the plume of gas on Depot Court is their responsibility. John McNabb said that he will amend the warrant to include a small portion of Church Street to the dead end and install a hydrant. 8. Y 2 K Mike Schrader of Tutela Engineering said that it is virtually impossible to store back-up fuel for the generator as it runs on natural gas because you would need massive quantities. Mike Schrader said that Dominic Tutela is looking into using a compressed natural gas. Rob Kasameyer said he would like this information before town meeting. John McNabb passed out a Y2K Action Plan. Commissioner McNabb said the inventory has been done and. that AmericanAnglian can track down the remaining others for non-compliance. John McNabb asked Mike Taylor if he has purchased the Check 2000 disk and tested the computers. Mike Taylor said it was not done yet. Rob Kasameyer said we need to get a thirty-day general fuel supply and that it is all based on timing, do we buy now or later in the year. John McNabb said that the battery pack and generator are the most critical issues. Richard Muncey said that when he was working at Cohasset Water Department, the telemetry lines went down for five days. Meeting of 3/18/99 7 Mr. Muncey said that twice a day they had to go up to the tank and take manual level readings. This could be done should the telemetry system fail. Rob Kasameyer expressed concern over the town's telephone lines. Although the town claims to have no fire or police issues, Rob said he was concerned about the fire system. Mike Taylor said that the alarm company, Sonitrol, was in today and they told him it the system was Y2K compliant. John McNabb said that to date, Utilistar has not sent a bill. John suggested reducing the original amount of$50,000.00 in the proposed Warrant Article down to $20,000.00. The entire Board of Commissioners agreed to reducing the amount in Article #11 to $20,000.00 Discussion ensued between the commissioners. John McNabb said the town would be pleased with the good news. John said we have done everything in the water department's power to insure no disruption of service due to Y2K. John said he would prepare a fact sheet for the town on the Y2K plan and change the Capital Improvements - Doane Street to include a small portion of Church Street in the Warrant. The annual town meeting is scheduled for Saturday, March 27, 1999 at 10:00 a.m. John McNabb said he would call Mark Hadad tomorrow to discuss this. Pertaining to the article proposed that would limit Mark Haddad's authority to have final say in awarding contracts, John McNabb said that the town Advisory Board is having problems with the wording and the way it reads. John McNabb said he is proposing going to Mark Hadad and clarify the wording to this motion and that he suggested the Board of Commissioners agreed to postpone this article indefinitely. Rob Kasameyer and Richard Muncey agreed. A motion was made by John McNabb to support withdrawing Article #20 from the town warrant. Rob Kasameyer seconded the motion. Approved 3 - 0. At 10:35 p.m., a motion was then made by Vice-Chairman John McNabb to go into Executive Session to discuss the Cohasset Heights Landfill Litigation, which was seconded by Richard Muncey. Approved 3-0. Meeting of 3/18/99 8 Minutes of the Cohasset Board of Water Commissioners �u:t s of e W: e sxon March 18, 1999 (_@ 10:35 p.m. MEMBERS PRESENT: John McNabb, Jr., Vice Chairman Richard D. Muncey, Clerk Robert Kasameyer, Chairman RECORDING SECRETARY: Katherine Mintz PRESENT: Robert Eiben and Michael Taylor Chairman Rob Kasameyer called the meeting of the Board of Water Commissioners into Executive Session at 10:35 p.m. The Board of Water Commissioners went into Executive Session in order to discuss the Cohasset Heights Landfill and the proposed revised Settlement Agreements; Sections 6.0 & 6.1) - Leachate Remediation Actions and Sections 6.B and 9. - Placement and maintenance of wells to monitor for compliance with the Leachate Performance Standard. John McNabb reported that the Town Committee rejected all but two of CHL's proposals - one being the wording on the requirement of violations of agreement procedure. John McNabb said is was very important to CHL to legalize their dumping in Area IV-B -- and CHL has been trying hard to sell this. John McNabb said the argument is no and told Mark Bartlett of Norfolk Environmental to take the strongest requirement. John McNabb said that Tony Mochrke spoke with Town Counsel DeRensis and is finalizing a draft. Mark Bartlett of Norfolk Environmental will be at tomorrows meeting between the town and CHL. John McNabb said that CHL wants two wells - we say no, we want three. We want two wells place in the fracture and one over towards the Norfolk Conveyor property. John McNabb said he will be meeting with CHL & the Town regulations committee tomorrow to review odor and leachate control methods along with wetlands. John McNabb said we are ready to sign as long as we do not give away the "store." John McNabb feels that we are close to signing, maybe even finalizing things tomorrow. John McNabb said in the recent land court case with CHL, their permit was illegal since day one - which was all the way back in 1975. Richard Muncey added that he found Meeting of 3/18/99 9 Executive Session Continued the town's reaction to CHL's holding an illegal permit quite complexing; that he felt the town may have said o.k., we wont fine you, but leave - get out. A motion was made by John McNabb to adjourn Executive Session at 10:55p.m. and return to the regular public meeting. Motion seconded by Rob Kasameyer. Approved 3-0. Meeting of 3/18/99 10 The Board of Commissioners returned to their public meeting at 10:55 p.m. 9.) OTHER: Mrs. Susan Ceci: Mike Taylor said that Mrs. Ceci has contacted the water department and said she has new claims to be paid such as bathroom and kitchen fixtures, cleaning of the septic system and costs associated with knitting up her leaching field. Rob Kasameyer asked where we stood on her case. Since it has been going on for so long, Commissioner Kasameyer said he needs some sort of timeline to follow showing the phone calls, actions taken, claims submitted, and other data relating to the Mrs. Ceci issue. Commissioner Muncey said that he would put together a timeline that will assist the board in going through this case more clearly. Rob Kasameyer said that this would be a beneficial tool, that we need to put a time line on this and settle it. John McNabb said that a telephone line has been installed for the computer modem. Commissioner McNabb discussed that he would like to have NetCom supply the Internet system, which will be used for water commission items and a web page. Mr. McNabb said that the month charge for subscribing to NetCom is $19.95. The general consensus was that this was a good idea. John McNabb made a motion to have NetCom supply Internet services to the Cohasset Water Department in order to be used for water commission items and a web page. Richard Muncey seconded the motion. Approved 3 - 0. A second motion was made at 11:05 p.m. to adjourn the 03/18/99 meeting of the Board of Water Commissioners by John McNabb. Rob Kasameyer seconded motion. Approved 3-0. Approved By: �G� Date: . Richard D. Munc ,'Clerk Board of Water Commissioners Meeting of 3/18/99 1 TOWN OF COHASSET Cbmniiss;onm WATER DEPARTMENT ROBERT E.KASAMEYER c JOHN K.McNABB,JR. 339 King StreetRICHARD D.MUNCEY COHASSET, MASS. 02025-1398 °MAS Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners April 01, 1999 @ 7:30 p.m. MEMBERS PRESENT: Robert Kasameyer, Chairman John McNabb, Jr., Vice Chairman Richard D. Muncey, Clerk RECORDING SECRETARY: Katherine Mintz GUESTS PRESENT: Michael Taylor, William McAuliffe, George Hawksley Arthur LeVentis, Mike Schrader, Dominic Tutela, Valerie Swett, Mark Bartlett, Selectman Diane Sullivan. Vice-Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:40 p.m. 1.) MINUTES: The Board of Commissioners reviewed the minutes of the March 18, 1999 meeting and recommended a couple of spelling changes on names. The changes were noted and will be corrected for review. 2 ) WARRANTS & BILLS PAYABLE: The following bills were presented and approved for payment as follows: Deutsch Williams Brooks: $1,632.93 Legal fees for work done pertaining to the new water tank. Flowrite Valve Service: _> Hold F— $1,322,50 Gasket which is part of the automatic valve system. Parsons Electric, Inc. $2,200.74 Back up batteries as per comprehensive audit. Meeting of 4/1/99 2 Utility Systems Services, Inc. $17,709.76 Total cost for Y2K audit. Executone $4,778.00 Cost for new telephone system and lines. Process Environmental Instrumentation $400.00 Installation of Intellution upgrade for SCADA. Indian Springs Specialty Products $1,528.38 Chlorine cylinder emergency repair kit as per DEP Comprehensive Compliance Audit. W. B. Mason $127.86 Costs for copier paper. A motion was made by John McNabb to approve the copy of the warrant as presented with the exception of Flowrite Valve. Rob Kasameyer seconded the Motion. Approved 3-0. 3) TUTELA REPORT John McNabb informed the Board that at town meeting last week, the water main rehabilitation project - to include Church / Doane Street, was approved. Dominic Tutela and Mike Schrader rolled out the plans for the 1999 capital improvements. The Board of Commissioners and William McAuliffe reviewed the plans with Tutela Engineering. There was a question pertaining to extending the main all the way down to Doane Street and how much it would cost. Dominic Tutela said that the bids are scheduled to be opened on April 29, 1999 and said any last minute changes and/or requests need to be to his office by Tuesday, April 06, 1999. John McNabb requested Tutela Engineering provide a breakdown of the costs. William McAuliffe asked about the customer on Doane Street who paid to have a line brought in to his property at his own expense. The resident did this because Doane Street was not scheduled for improvements until the end. Richard Muncey suggested that instead of extending the main all the way down, extend it further Schofield Road, if funds were available. Everyone agreed with this suggestion. Richard Muncey inquired about the cat dam at Nichols Road because the resident, who lives in the last house on the left before the damn, has been complaining that it still leaks. Dominic Tutela said that the gates are closed, but it does leak. Rob Kasameyer asked when this was scheduled to be repaired and Dominic said during the next phase. Rob said that is fine as long as it is not a significant amount of water. Meeting of 4/1/99 3 Dominic Tutela reported that they might have some problems working on Ripley Road. A push test was done and the rod went down 22 feet. Mr. Tutela said that the peat is deep. Dominic Tutela also reported that the owned of the Carousel House are concerned about the brook next to their building while there is excavating. Dominic said that they might have to put the water main in the drain crossing (the sewer will also be in the drain crossing). John McNabb asked Dominic Tutela to provide copies of the "as bid documents" and Dominic Tutela said he would provide a copy of everything that goes to Mark Haddad when the bids out for advertisement in the paper. John McNabb said that he does not want Mr. Haddad to think that everything goes to him first. Dominic Tutela replied that when we go to Mark Haddad, it is always with the permission of the Water Commission. Mr. Tutela replied that Mark Haddad is the purchasing and contracting agent, not the authorizing agent and that he is very sensitive to this issue. John McNabb made a motion to put the water main rehabilitation plans as presented out to bid. Richard Muncey seconded the motion. Approved 3 — 0. 4) TUTELA REPORT Dominic Tutela rolled out a map and reviewed the Barry property (regarding access to the Scituate Hill Water Tank) with the Board of Commissioners. Dominic said that Paul Barry and Wayne Sawchuck want us to bulldoze an "S" shaped road out. The Board reviewed cost comparisons. Mr. Tutela said we could tie a 12" into the 10" in Route 3-A and lose only 3.5 feet in static head — which is "peanuts" — this would be wise because it would save approximately $20,000.00. The road would be cut at a 30' swath. Dominic Tutela said the negative side is that it would cost $56,000.00 to excavate $7,000.00 for gravel and $22,500.00 for 250' of 12" pipe. Mr. Tutela said the positive side is that we do not have to build a 2,400-foot access road, which is a net savings of $47,300.00. The Board of Commissioners and Tutela Engineering discussed the loss of 3.5 feet of head. Dominic Tutela said that 3.5' is equal to 1.5 pounds of pressure which is a very little amount. Rob Kasameyer asked what the value of the stubs were and Richard Muncey said that if we do not have to put in the main, it is a huge value. Dominic Tutela said that you would be drawing water directly out of the tank that was good for fire flows. John McNabb asked if we needed to obtain a site plan approval from the Planning Board and Dominic said no, but if Paul Barry wants to use the road, then he will have to get approval. Dominic Tutela said that doing the access road this way was a big plus for the water department. Mr. Tutela said that Town Counsel Valerie Swett wants a sketch plan and an easement drawn up. Meeting of 4/1/99 4 Withdrawal Permit: Mike Schrader said that he had drafted a letter to the DEP pertaining to increasing the withdrawal limit on the permit. The DEP informed Mr. Schrader that you must exceed your yearly limit of 0.65 MGD but not to exceed 0.75 MGD for two years before they will consider increasing the withdrawal permit. The DEM said that they would need to see a consecutive two- year history over 0.75 MGD. According to Mike Schrader, the DEP said to use the threshold amount, but do not want to see the water department go over the 0.75 MGD running average. John McNabb requested Mike Schrader to get further clarification and Rob Kasameyer agreed. Dominic Tutela suggested that if you find yourself running near 0.75 MGD, then notify the DEP. Mike Schrader passed out the test results for Lily Pond. He said that the sodium levels were high, but the pH levels at Brass Kettle Brook were low. Mike Schrader informed the Board of Commissioners that the plans to repair the access road to the proposed tank would be ready at the next meeting. The original estimate was for $65,000.00. Richard Muncey asked for an update on the proposed cleaning of the Bear Hill Tank. Mike Taylor said that he had fifty bails of hay delivered at the tank earlier in the day. John McNabb said that at the last board meeting, he specifically requested clarification from the DEP as to what exactly they were approving. Mr. McNabb expressed his dissatisfaction with Michael Taylor going ahead without providing further clarification, " I am annoyed that you are going ahead without us." Rob Kasameyer agreed and said, "let's go through this whole thing from ground zero." Michael Taylor responded and said, "the approval was to take out the alum and put into a temporary structure and haul it down here." The Commissioners were upset because Mike Taylor was going ahead without their approval or permission. Rob Kasameyer said that as he understood it so far, the plan was to install holding lagoons and clean out the lagoons out behind the water department so we can move the alum from the temporary lagoons to the permenant ones out back. Rob said you need to have a sequence —install hay and a liner, install a ten- foot riser in the middle of the tank, suck out the alum and water, which will go into the temporary pool. Mike Taylor said yes, and when it reaches a certain level, a tanker will haul it out. John McNabb said that it was very clear at the last meeting that this was different. Rob Kasameyer and John McNabb said they were confused, as now the figure is 130,000 — 190,000 gallons. John McNabb asked how long would this take, is it 24 hours per day or eight hours per day? Are we expecting extras? Mike Taylor responded that the vacuum would extract 3% solids. Rob Kasameyer said his first point is, will this temporary hay bail lagoon be strong enough, how will it be buttressed, will we use clean sand or crushed stone, etc. Dominic Tutela said in order to insure stability, you must stake the hay bails, as this was a lot of water. Mr. Tutela asked what was the deliverable here, what is Liquid Engineering going to deliver, will they deliver a clean tank? Mike Taylor said yes. Dominic Tutela asked what happens if the hay bails fail, rupture? Mike Taylor responded, "That's your problem. Give me a better idea on Meeting of 4/1/99 5 how to clean the tank!" Rob Kasameyer said that what we need is a reasonable answer to these questions. Dominic Tutela said it is essential to stake the hay bails. Richard Muncey asked if a human would be inside the tank while it is vacuumed out, Mike said yes. Dominic Tutela said that there is no solidity of the alum in the tank and it is difficult to capture the alum. Rob Kasameyer said that if we get just some of it out, we should still be better off. Dominic Tutela agreed and said you would be better off, but at least 50% must be removed. Rob Kasameyer asked how can we minimize the alum disturbance and Mike Taylor said that they show you this in the video. Richard Muncey asked if this would have to go out to bid and Mr. Tutela said yes, anything over $5,000.00 is required to go out to bid unless there is an emergency. Further discussion included John McNabb stating that one key is will they do this while the tank is on line. Richard Muncey asked why not raise the riser pipe higher. Mr. Taylor said that you would loose the hydraulic. Dominic Tutela said that that was not as significant, but there is a limit as to how high you can raise it. Richard Muncey asked how others in the meeting felt about the high volume of flow and cleaning the tank — if they go in, alum is stirred up, and more turnover time. Dominic Tutela said if they could get out 75%, that would be significant. Mr. Tutela asked what if you get more than anticipated do we have the capacity to store it? Richard Muncey asked about the decanter process — if we are not going to settle out at all, why not pump directly into the truck and avoid the holding tank? Mike Taylor said that you could not because it is 65' high. The only way is to vacuum it out, and the hay bails can not be more than four feet in height (40x4Ox4), which would be two hay bails high (each hay bail is 2 ft. in height). Rob Kasameyer said to effectively pump at a slower rate — as long as the risk of collapsing is minimal — stake each bail, how much sand, how many stakes per bail? Dominic Tutela said that in his opinion, two hay bails is too high and that you don't want to fill past one hay bail — that there is too much of a risk of collapse. Mark Bartlett of Norfolk Environmental suggested using a silt fence — all Commissioners thought that was a good idea. John McNabb asked what was the nearest buffer zone. John McNabb asked Mike Taylor what the buffer zone was of any nearby wetland areas. Mike Schrader responded to this and said that there is a wetland area, but it is far enough away. Mike Taylor said it would only cost $1,000.00 to repair the road to the tank. Rob Kasameyer asked Dominic Tutela his opinion on the proposed tank cleaning. Dominic Tutela said he questioned the stability of two hay bails, positive pressure issues, turbidity issues, and how to tell when it is actually cleaned. Mike Taylor said he would have Liquid Engineers sign an agreement with no contingencies and will get a video on the tank cleaning process. Dominic Tutela said that at the last attempt to clean the tank, it was necessary to add 100 lbs. of HTH chlorine in to tank due to high bacteria counts underneath the residuals. Although Mike Taylor said that Liquid Engineering guarantees responsibility for meeting turbidity levels mandated by the DEP, Dominic Tutela questioned how they would guarantee the bacteria levels. John McNabb said that maybe we should have a Meeting of 4/1/99 6 representative of Liquid Engineering come to a Board meeting to present the project. Rob Kasameyer agreed with John McNabb and said let's have him in at the next meeting. Mike Taylor said we would have to fly him in from Montana. Richard Muncey asked how many employees would it take to clean the tank and do they specifically know what they are getting into for $14,000.00? Mr. Muncey questioned how can they making any money on this project. Mr. Muncey suggested that town Counsel review the contract before anything is signed. Rob Kasameyer and John McNabb agreed. 5) STATUS REPORT FROM OPERATOR Commissioner Muncey asked Mike Taylor for a status on the highlift and low lift pump and his request at the previous meeting to get three quotes on replacement. Mike Taylor said that there are three bids so far as follows: 1.) $14,000.00 from Parsons Electric 2.) $15,000.00 from D. L. Maher 3.) $32,000.00 from R. H. White Co. Mike Taylor asked Richard Muncey who did them last time and Commissioner Muncey said that the Hayes Company did. Mike Taylor said that Hayes Co. and Layne Christenson have not responded to him yet. Richard Muncey suggested we hold until we receive further quotes. 6) NEW WATER TANK John McNabb informed Town Counsel Valerie Swett on the access road. Counsel Swett said that we will need to grade the road and lay the pipe and asked to see the plan. Ms. Swett asked if we need to supply elevations and Dominic Tutela said yes. Ms. Swett asked Dominic Tutela for clarification on the sewer lines and Mr. Tutela replied that we have more than 18" vertical separation and that water lines are laid above the sewer lines. Counsel Swett said it might be advantageous to do a simple profile, which Dominic Tutela had on hand. Ms. Swett said Barry might want to discuss elevations. Pertaining to the issue of eminent domain, Town Counsel Valerie Swett passed out a temporary plan of taking and construction easement. Ms. Swett said that she sent Richard Henderson a letter about tonight's intents with no response from Attorney Henderson (attorney for J. Michael Susi). Valerie Swett asked everyone to look at the plans and let her know if they were agreeable. Ms. Swett said she would change the plan name from Water Easement to Water Storage Tank Easement. Ms. Swett said the title search has already been done and there are no lenders — "very clean." Ms. Swett said there was no need to publish anything and all we have to do is sent it by registered mail. Meeting of 4/1/99 Valerie Swett said that there is a thirty-day advance notice, so the letter should be received next week by 4/13/99, and schedule a meeting for the taking on 5/13/99. By this time, Ms. Swett said we will have filed the plans with the Town Clerk, sent the registered notice of intent and be able to adopt an order of taking by voting on 5/13/99. There may be some resolve about a damage award and we do not have an appraisal for the access road. John McNabb said to have Mike Schrader of Tutela Engineering get information necessary to do an appraisal of the road — an addendum addressing the easement question and temporary road construction information by the next meeting. John McNabb said he would call Tom Mulhern to do an appraisal of the temporary construction easement and tank location and will have Tom Mulhern call Mike Schrader for details. A motion was made by John McNabb to have a hearing on May 13, 1999 to consider taking the land easement located at Scituate Hill in the town of Cohasset for a water storage tank by eminent domain. Richard Muncey seconded the motion. Approved 3 — 0. John McNabb requested that Valerie Swett set a date to get the notice out to all involved. Ms. Swett passed out an Order and Deadline Chart. Discussion ensued to tower and antenna rights and the possibility that Mr. Susi may file a lawsuit or may be just as passive about this as he has been in negotiations. Ms. Swett informed the Board of Commissioners that they need to put money with the town treasurer now that the vote has been taken. John McNabb said the money is in an act, which we can draw from. John McNabb will inform Mike Buckley, Town Treasurer, to put this money in with interest. At 10:00 p.m. a motion was made by John McNabb to go into Executive Session in order to discuss pending litigation concerning Cohasset Heights. Rob Kasameyer seconded the motion. Approved 3 — 0. Meeting of 4/1/99 8 Minutes of the Cohasset Board of Water Commissioners .............................................. .............................. .......... ............................................. .......... .......... .......... ............ .. .............. .... . ...... . Il11ntes ofelsslort April 01, 1999 @ 10:35 p.m. MEMBERS PRESENT: John McNabb, Jr., Vice Chairman Richard D. Muncey, Clerk Robert Kasameyer, Chairman RECORDING SECRETARY: Katherine Mintz PRESENT: Michael Taylor, Mark Bartlett Chairman Rob Kasameyer called the meeting of the Board of Water Commissioners into Executive Session at 10:00 p.m. The Board of Water Commissioners went into Executive Session in order to discuss the Cohasset Heights Landfill and the proposed revised Settlement Agreements; Sections 6.0 & 6.D — Leachate Remediation Actions and Sections 6.B and 9. — Placement and maintenance of wells to monitor for compliance with the Leachate Performance Standard. John McNabb informed the Board that the last negotiating session is scheduled for April 91h. John McNabb said that we are at loggerheads since the Land Court Decision that CHL holding an invalid permit to operate. John McNabb said that he tried to get the negotiating committee not agree to legalized the illegal dumping in Area IV-B, and that now they see the light. John McNabb said that he was dismayed at one point when all committee members, with the exception of himself, wanted the ZBA to legalized CHL's permit to operate for 30 seconds and recent stating that CHL's Attorney, Anton Moehrke said they will not have a deal if the town won't protect CHL from the citizens. Mark Bartlett of Norfolk Environmental passed out a status sheet of the settlement agreement in reference to exhibits F & G, which included all the date of each negotiation and the tentative settlements made at each meeting. Mark Bartlett said that we are further apart now on the monitoring wells in regards to how they should be installed. CHL has brought in a new engineering team and fired the previous one. Rob Kasameyer and John McNabb both thought it would be worthwhile contacting the previous team and inquire as to why they were fired. John McNabb said he would call. Mark Bartlett said that originally, we said we said 6 test wells but have now dropped to no less than 3. They finally said that 3 were fine, but are hung up on the depth, arbitrarily saying 25 feet on the two test wells. We want a better standard in order to do it right. This will require getting a geophysicist back out Meeting of 4/1/99 9 there to reconfirm the location and have this person interpret and intercept at a reasonable dept of 40 feet. Pertaining to the bedrock groundwater well, we will want them to do a preliminary scan and have a geophysicist look at the site of this well — that it is worth spending more in order to get a good location for the bedrock well. John McNabb said that this is it, we are done if they come back further away. Rob Kasameyer said that we have a history of negotiation with them and they have a history of not responding. Mark Bartlett said that this is the final position we can take which is reasonable. Mr. Bartlett said that he has a few items to change on Exhibit F and would like to get it out to CHL tomorrow — in order to have time to react before the next negotiating meeting. John McNabb said that CHL is asking for complete indemnification from the town and at the same time is nickling and diming us. John McNabb said that the next big issue is the berm. Rob Kasameyer said that we do not want any alternatives to our preferred alternative, the groundwater diversion trench. Mark Bartlett said that in his opinion, if an alternative method comes up three to four years from now, we insist on the diversion trench and perhaps five years from now a better method will arise. Rob Kasameyer said we need a mechanism to get to the best possible solution. Mark Bartlett said that he felt we are getting closer. Mark Bartlett said that if the Trustees of Reservation's do not agree to allow CHL on the Whitney Woods property to the testing, they themselves will require testing be done at the expense of CHL. Richard Muncey said that at the special meeting with Town Counsel during the annual Town Meeting, Ulmer, Haddad and the Town Counsel said the Trustees want nothing to do with the berm. Mr. Muncey said that this is how he understood it and John McNabb said he would double-check this. Mark Bartlett said that this will make it much tougher for CHL and passed out revised exhibits F & G. Rob Kasameyer questioned the interception trench in G1 at Ulmer's Dam. Mark Bartlett said that on page 4 of Exhibit G3 — alternative Leachate remediation actions, the trustees say no, so here is what CHL will have to do. Mark Bartlett said that they put almost everything of what was originally in the negotiations and left out the suggested design and construct the diversion system.... In addition, include a trench to feed to the retention pond. Rob Kasameyer said that it seems that this will end up being another extended negotiation. Mark Bartlett said that al the original requirements are back in- with the interception at the property line. Mr. Bartlett said that the performance is clearly spelled out and that Section 5 is very valuable. John McNabb informed the Board that he had Mark Bartlett come to tonight's meeting to explain things. John McNabb said that we should not cave on anything. Mark Bartlett said that there is still work to be done on the monitoring wells. John McNabb said that on Friday, April 9, 1999 @ 1:00 p.m., the whole negotiating group will meet and at that point decide if we want to sign or not. Meeting of 4/1/99 10 Mark Bartlett reviewed the negotiating and said that they originally said they would do quarterly monitoring, then said semi-annually — which we disagreed with. Then they said once the berm is in, they will monitor levels on a quarterly basis and them if there are no change in gradients, continue to monitor on a semi-annual basis. If berm levels change, move back to quarterly. John McNabb disagreed with this and wants to keep it quarterly. Rob Kasameyer and John McNabb discussed revising the language to state, "DEP standards in terms of frequency, but in no case be less stringent than the DEP." A motion was made by John McNabb to adjourn executive session at 11:08 p.m. and return to the regular public board meeting. Richard Muncey seconded the motion. Approved 3 — 0. Meeting of 4/1/99 11 The Board of Commissioners returned to their public meeting at 10:08 p.m. 7.) ABATEMENTS: An abatement was submitted by Mr.Conroy. His water has been off since January 08, 1999 and should have only been charged the minimum water rate. John McNabb asked if Donna Donoghue analyzed and agreed with this. Since she did, John said that was all he needed and signed approval of the abatement. 8.) OTHER: Mike Taylor said production was at 0.5 million gallons per day. Mike Taylor said that the new generator was fully installed and on line. Mike Taylor said that he had laria Brothers put a line of boulders at the water's edge and was going to have it backfilled with tail pieces so we don't loose any more of the bank and that the ledge was being eaten away. John McNabb asked Mike Taylor if he spoke to Paul Shea of the Conservation Commission before doing any of this. Mike said yes, he did. John McNabb asked Mr. Taylor if he had anything in writing such as a follow up letter to their telephone conversation discussing the plans. Mike said no, and John McNabb suggested he do so. Pertaining to the security door, Mike Taylor informed the Board of Commissioners that it would be installed this week. Rob Kasameyer said that at the next meeting, we will discuss further the proposed cleaning of Bear Hill Tank, cleaning of the sludge pits in order to make room for the tank sludge in the event that we run into problems, we will be able to handle them accordingly. Rob Kasameyer said that it was good everyone discussed the tank cleaning together, that no one person has all the right ideas. Rob said that it is good to have everyone look at the issues, poke at it, as things come out better this way. Look at the issue of using stakes — a good idea. Rob Kasameyer said that his concerns were that if it failed, it could be a disaster — it can happen. Rob Kasameyer said that it was healthy to work together, as you get the best answers this way. Rob Kasameyer reiterated that we can not afford a disaster. Mike Taylor said that he apologized if he overstepped his bounds. Rob Kasameyer told Mike Taylor that we are in the process of reviewing it, that we are not attacking you. We just want to make sure we are doing it the right way. If it works, that will be great, but if it fails, it could be a disaster. Meeting of 4/1/99 12 Mike Taylor said that he had a bid in of $9,825.40 in from Layne Christenson for the pump. Rob Kasameyer informed Mike Taylor that these would have to out to bid and anything over $10,000.00 requires a Request for Proposal (RFP). Rob Kasameyer said to call Tutela Engineering and have them draw up an RFP and specs so we can get this out at the next Board Meeting. John McNabb made a motion to have Tutela Engineering draw up plans and an RFP for the next meeting scheduled on 04/15/99. Rob Kasameyer seconded the motion. Approved 3 — 0. John McNabb said that a person representing the swim center would be in at the next board meeting looking for recommendations on water conservation devices in order to minimize water use. John McNabb said the wireless telephone representative wants to be put on the agenda in the near future in order to discuss the possibilities of installing an antenna on the Bearhill water tank. John McNabb said to invite all the neighbors in the vicinity of the tank. Richard Muncey suggested they paint the antenna the same color as the tank. John McNabb said there are some issues of radiation but they may be small enough to not cause a problem depending on the recommended set back. The Board agreed to hear from the wireless telephone representative in a couple of months when things slow down. Richard Muncey asked that Dominic [aria be contacted in order to clean out the lagoon out back. John McNabb said a point of interest is that Mrs. Ceci has contacted Dave Tibbets from the Cohasset Mariner to do a story on her problems with her water filter. A motion was made at 11:45 p.m. to adjourn the 04/01/99 meeting of the Board of Water Commissioners by John McNabb. Rob Kasameyer seconded motion. Approved 3-0. Approved B d"�`��/21 Date: pp Y. Richard D. Muncey, CIKrk Board of Water Commissioners Meeting of 4/1/99 I TOWN OF COHASSET ssionem WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. 339 King Street RICHARD D.MUNCEY COHASSET, MASS. 02025-1398 °MAC Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners April 29, 1999 @ 7:30 p.m. MEMBERS PRESENT: John McNabb, Jr., Chairman Robert Kasameyer, Vice-Chairman Richard D. Muncey, Clerk RECORDING SECRETARY: Katherine Mintz GUESTS PRESENT: Robert Eiben, George Hawksley, Mike Schrader, Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:30 p.m. 1.) REVIEW BUDGET STATUS John McNabb passed out the most recent budget dated 4/15/99. This budget shows our financial position, total appropriations, interest and principal. According to John McNabb, town accountant Mike Buckley said that we do not have a problem due to a cushion from the interest and principal. Rob Kasameyer asked is this was certain and John McNabb said that he has reviewed the principal and interest along with the unexpended balance. The Board asked what the difference is on the column named water department and the column named water fund. Robert Eiben said one might be for accrual versus cash, that it was difficult to follow. John McNabb said he would talk with Mike Buckley to get some better understanding of the financial report. 2.) REORGANIZATION: At 7:40 p.m., Richard Muncey made a motion to nominate John McNabb as Chairman of the Board of Water Commissioners. Rob Kasameyer seconded the motion. Approved 3 — 0. Richard Muncey made a motion to nominate Rob Kasameyer as Vice-Chairman of the Board of Water Commissioners. John McNabb seconded the motion. Approved 3 — 0. Meeting of 4/29/99 2 John McNabb made a motion to nominate Richard Muncey as Clerk of the Board of Water Commissioners. Rob Kasameyer seconded the motion. Approved 3 — 0. 3 ) WARRANTS & BILLS PAYABLE: The following bills were presented and approved for payment as follows: American Water Works Association $140.00 Annual membership charge for Commissioner Muncey Patriot Ledger $266.00 Costs associated with ads for pipeline bids McNamara Plumbing Company —> Denied E— $54.00 This was an invoice that Mark Haddad had sent pertaining to Ellen Savage of 36 Schoefield Road. The customer had a plumber come in and flush her lines due to particles from a water main break. George Hawksley told the customer that due to this being a natural water main break, the water department is not responsible. Rob Kasameyer said to send Ms. Savage a letter explaining the policy along with a copy of the rules and regulations and to carbon copy this letter to Mark Haddad. Richard Muncey said to also send Mark Haddad a copy of the water department's rules and regulations. Muzzi Excavating & Construction $1,225.00 Costs for new service on Jerusalem Road. Commissioner Muncey inquired as to why the water department didn't do this work, stating that we have a backhoe and an operator. Discussion ensued between the Board of Commissioners and R. M. Eiben of AmericanAnglian as to what is maintenance and what is new work. Robert Eiben said that the definitions in the contract have gray areas on routine/capital. Rob Kasameyer said that he felt that this is something that lasts 10 years and John McNabb said 5 years. Richard Muncey said he sees it as routine maintenance and asked why isn't everything subbed out. George Hawksley said this is done because he does not have enough staff. John McNabb said that Chip has some good arguments and hopefully Rod Hoffman can help in clarifying the contract. Deutsch Williams Brooks $1,068.25 Legal work on the Scituate Hill tank. Rosano-Davis -4 Denied <— $220.00 Charges to clean and pump septic tank. This same procedure was done on 3/15/99. Discussion on maintenance versus capital ensued. It was decided that AmericanAnglian would pay this charge. A motion was made by John McNabb to approve the copy of the warrant as presented with the exception of McNamara Plumbing Company and Rosano-Davis Septic. Richard Muncey seconded the Motion. Approved 3-0. Meeting of 4/29/99 3 4.) ABATEMENTS: None. 5) STATUS FROM OPERATOR: The Board reviewed George Hawksley's status report. John McNabb told George Hawksley that he liked his chart. John McNabb said he would have a draft of a bill stuffer by the next meeting on May 13th. George Hawksley said that Liquid Engineering will be out in Rowley, MA in May and will get a date. George Hawksley, Richard Muncey and John McNabb expressed interest in attending. George Hawksley said that Schlumberger has sent a disk to update the equipment for Y2K compliance. George said that Donna Donoghue could do this after the quarterly customer bills have been calculated and sent out. The Board agreed with Mr. Hawksley. George Hawksley reported that Parsons Electric had fixed the intake gate. John McNabb asked about the section of fence hanging around the intake gate and George Hawksley said that they are waiting to fix this after the erosion plan is approved. George Hawksley said that a meeting with Conservation Commission Paul Shea is scheduled for May 20th at 8:45 a.m. Mike Schrader of Tutela Engineering will be at this meeting to assist with the project and review all aspects to see if any conditions or requests are made. John McNabb said he is working on locating an Internet provider for the water department. 6.) HOUSEKEEPING: Commissioner Kasameyer inquired about Paula Buick and George Hawksley said that he told her we would clean out the corporation to see if this works. George Hawksley said he told Ms. Buick that we couldn't do anything until April 15th and when meter readings are finished. Rob Kasameyer said to send her a letter or give her a call to keep her informed. Commissioner Kasameyer inquired about Susan Ceci. Richard Muncey passed out an outline of the case to date, which shows a basic history of this case. Rob Kasameyer asked George Hawksley to review this outline and make sure we have all the important events. Rob Kasameyer said he would be out of town until May 15th and that we should plan to review the Ceci case at the meeting on May 27th John McNabb reviewed the outline and told Richard Muncey that it was a good report. Meeting of 4/29/99 4 Commissioner Kasameyer said we owe a letter to Mrs. Good on Nichols Road to explain that we have sealed the leak the best we could but unfortunately, it will still continue to drip until it is replace (scheduled to be replaced in 2003). 7.) MINUTES: Rob Kasameyer said he had reviewed the pile of minutes for approval and they looked find with him. John McNabb said he had a few corrections and that maybe the minutes can be approved at the next meeting. 8.) BUDGET FY 1999 — FY 2000: John McNabb said that after a conversation with Mark Haddad due to the recent vote to not override, Mark said the town would not be able to pay the hydrant fee. Rob Kasameyer said he did not see why the ratepayers would put up with this. Commissioner Kasameyer said why does the water department have to pay because other town departments can not stay within their budget. John McNabb said that he told Mark Haddad that this would not be for only one year, that we would have to do an override next year to put it back in. Rob Kasameyer said that they have attempted this in the past for no real reason, that it was fought and won before. Rob Kasameyer said the problem is that three years down the road, trying to put it back in will be extremely difficult, stating that he would rather give back something to the town. Rob Kasameyer said that if we set the rates too high, it would be understandable. The town will be back for more money again next time and that, "I have huge misgivings about doing this. It is still water revenue — it's a water bill." Richard Muncey agreed and said that the next thing they will do is drop the rental fee altogether. Rob Kasameyer said we need to talk with the selectmen and let them know that no one likes to go down in flames, but every year they are going to be going after our hydrant rental fees. Rob Kasameyer asked why we should take the heat for this, that it is easier to pick the pocket of the guy that won than lost. Commissioner Kasameyer said to ask them if they can accrue it and them pay it back to the water department in a lump sum 2-3 months from now, similar to a loan. This would take care of their problem and ours. Rob Kasameyer said the town could pay interest on the money and be consistent with all town votes — stating this would be the right way to do it. All Commissioners agreed with Vice Chairman Kasameyer. There are two town meetings scheduled in May (17th & 24th). Rob Kasameyer stated that we need to make it clear that the only cut the water department will take is if we loan them the money. Commissioner Kasameyer said let's not penalize the water rate payers. Depending on which of the three overrides that gets voted will dictate what we will loan. Commissioner McNabb said he would draft a letter to the town manager stating our decision. Rob Kasameyer said the one thing he wants to get started on is a long-range plan — a formal plan for the facility itself, a water resource plan, and at some point integrate with a distribution plan. Mr. Kasameyer said that this would be an effective tool for the Commissioners to have. Both John McNabb and Richard Meeting of 4/29/99 5 Muncey agreed. John McNabb said that a meeting between Norfolk Environmental and Tutela Engineering would be beneficial by having them put their ideas together. Mark Bartlett's expertise in environmental issues and Tutela's experience with distribution could provide some concrete suggestions, said John McNabb. Rob Kasameyer said AmericanAnglian could possibly assist with the Comprehensive Plan. John McNabb said we need to think about what our program should be in the next twenty years and that now is the time to sort it out. John McNabb said we have enough raw materials to provide to Norfolk Environmental to update the map with GIS. John McNabb said he will try to get a copy of the closure plan on CHL and is going to ask Mark Bartlett to review it and speak to the Board at the meeting on May 27tn 9. TUTELA REPORT: Mike Schrader said the bids were in and analyzed for the main rehabilitation project. Of the five bids that were submitted, Tutela Engineering is recommending to award the bid to the lowest bidder, Tiffany Construction, pending completion of all reference checks. In second place was Excavation Management Co. Mike Schrader said he will review all specs, shop drawings, bonds, and check out all references. John McNabb said to be thorough with the reference checks because we don't want another Federico ordeal. John McNabb made a motion to approve Tiffany Construction, and in the event of poor references, then Excavation Management Co. to perform the 1999 main project. Rob Kasameyer seconded the motion. Approved 3 — 0. Rob Kasameyer asked Mike Schrader to have Dominic Tutela report back to the board on the reference check results before they are awarded. All commissioners agreed that they want evidence of good references and want no more mediocre bids in order to prevent another Federico situation. Well Field Analysis: John McNabb asked Mike Schrader if they were testing for MBTE, an additive in gasoline. Mike Schrader said he wasn't sure, but tests to date show we have a clean bill of health and Rob Kasameyer said yes, but with exception of high salt levels. John McNabb said that the level is what is recommended, but it is not mandated. Rob Kasameyer asked what surrogates were on the report and Mike Schrader said he would have to get back to him on that. John McNabb asked Mike Schrader to also find out about testing for MBTE's and at what cost. Mike Schrader said that the pH probe was broken and the previous reports have now been corrected. Mike Schrader said that there is a high phosphate levels at the Brass Kettle Brook. Mr. Schrader said the detection limit is .5 and our reading was 2.6. Meeting of 4/29/99 6 Weeds in Lily Pond: At a previous meeting, the suggestion of using alum as a possible treatment to control the overgrowth of weeds in Lily Pond was made. Mike Schrader reported that he has looked into this and found that alum is most effective in treating algae, a free suspended plant. Mike Schrader said that unfortunately, Alum would not work on our weeds. John McNabb said that he and Richard Muncey nixed any use of a herbicide, especially since it is not something approved in Massachusetts and we do not want to be the first. Richard Muncey said that a weed harvester costs approximately $60,000.00 and $10,000.00 in operating costs. Mr. Muncey said we would have to sub it out to other towns and try to recoup some of the money. Mike Schrader said to keep an eye out on the weed situation and once they begin, go out and harvest them ASAP in order to prevent a reoccurrence of last summer. Erosion Control Plan: Mike Schrader said if we put down a 6" layer of 2" crushed stone over a filter fabric stapled in place, we can place the riprap over that. Mike Schrader said the Conservation Commission should be o.k. with this plan and if Paul Shea has any questions, Tutela will work with him. George Hawksley said that it is eroding around the intake structure and asked Tutela to check into this. Federico Status: Mike Schrader said that Federico has not responded to a letter that was recently sent. Mr. Schrader said that since the extension date of June 20, 1998, more than 300 days have passed with additional costs of $60,000.00. Mike Schrader said that Dominic Tutela wants to have town counsel come to a meeting to discuss resolutions and options to consider. Richard Muncey said that $60,000.00 of extras is a lot of money and that Federico has had more than enough time and opportunities — he's 300 days over the extended date of completion of June 30, 1998. Mike Schrader said that Rod Hoffman could come in on the 27' of May to discuss contract issues with AmericanAnglian and develop a course of action to take against Federico. Building Work: Mike Schrader said that the notice of award went to South Shore Waterproofing and that they are in the process of providing the information requested. Mike Schrader said that hopefully they could send out the notice to proceed by the end of May. Scituate Hill Tank: Mike Schrader said that to date, Valerie Swett has not heard back from Attorney Schwandt. Mike Schrader leaves the meeting at 10:10 p.m. 10.) OTHER: Robert Eiben said that during National Drinking Water Week, the water department will by giving out dye tables for customers to test their plumbing, a water gauge to measure how much outdoor watering is being used, and a press release to announce that the water department will be having tours on May 5th from 9 a.m. — 3 p.m. Meeting of 4/29/99 George Hawksley has purchased Norton 2000 and will have Donna Donoghue install it. John McNabb said that Mike Taylor had hay bails delivered up at the Bear Hill Tank. Mr. McNabb asked what were the plans for these and if they could be re- sold to anyone local. Richard Muncey suggested contacting the DPW. At 10:15 p.m., Chairman McNabb made a motion to go into Executive Session to discuss pending legal issues with CHL and then return to open session . Rob Kasameyer seconded the motion. Approved 3 — 0. Meeting of 4/29/99 b Minutes of the Cohasset Board of Water Commissioners .I l u �. Of: :i�tfl e e:S S I April 29, 1999 @ 10:15 p.m. MEMBERS PRESENT: John McNabb, Jr., Chairman Robert Kasameyer, Vice-Chairman Richard D. Muncey, Clerk RECORDING SECRETARY: Katherine Mintz PRESENT: Robert Eiben & George Hawksley Chairman John McNabb called the meeting of the Board of Water Commissioners into Executive Session at 10:15 p.m. John McNabb passed out the latest copy of Exhibit F & G. John McNabb said that Mark Bartlett of Norfolk Environmental reported that at the last negotiation meeting, CHL made some poor offers which he rejected and are attempting to get the town to agree with Norfolk's plan. John McNabb said that CHL is trying to have the town legalize the existence of the landfill and block the citizens going further with the lawsuit. John McNabb said that the last two negotiating sessions were cancelled. John McNabb said it was clear that the negotiating committee is concluding that this is it, it's over. Legal action should begin to remove the whole thing, the illegal landfill with the illegal permit, according to McNabb. John McNabb said that Paul Barry is drafting a master agreement to change the dump to a waste transfer facility. John McNabb said he was not against a transfer facility, just not one run by Barry as his record shows violation after violation. John McNabb said at this point, this is the last straw. The town may go back to the previous agreement and say take it or leave it. Mr. McNabb said the negotiations are not getting us anywhere and this is the last position, we are done. John McNabb said that based on the illegal waste, the town has filed a criminal complaint of $100.00 per day fine since January 18, 1998. John McNabb said that town Council Derensis was ready to settle for $15,000.00 John McNabb said no to this offer and told them not to lose site of our strategy. John McNabb said that Town Counsel Derensis said we cannot get more than $15,000.00, which the clerk will not allow for a delay, but the clerk did. Meeting of 4/29/99 9 Rob Kasameyer said that if it was illegal to begin with, why is the clock not ticking back to when they began on 11/18/89. John McNabb said we need to urge the town to file suit to remove the whole thing and that should get them to negotiate. A motion was made by John McNabb to adjourn executive session at 10:30 p.m. and return to the regular public board meeting. Richard Muncey seconded the motion. Approved 3 — 0. Meeting of 4/29/99 10 A motion was made by Chairman McNabb to adjourn the April 29, 1999 meeting of the Board of Water Commissioners at 10:30 p.m. Rob Kasameyer seconded the motion. Approved 3 — 0. 11 -- Approved By: U, 40 Date: Richard D. Muncey, Clerk Board of Water Commissioners Meeting of 4/29/99 I TOWN OF COHASSET Conuniss;oners - WATER DEPARTMENT ROBERT E.KASAMEYER o ' JOHN K.McNABB,JR. 339 King Street RICHARD D.MUNCEY COHASSET, MASS. 02025-1398 °NASM Telephonc 383-0057 Minutes of the Cohasset Board of Water Commissioners April 15, 1999 @ 7:30 p.m. MEMBERS PRESENT: John McNabb, Jr., Vice Chairman Richard D. Muncey, Clerk MEMBERS ABSENT: Robert Kasameyer, Chairman RECORDING SECRETARY: Katherine Mintz GUESTS PRESENT: Robert Eiben, Peter Simpson, George Hawksley, Mike Schrader, Dominic Tutela, Assistant Town Counsel Valerie Swett, and Selectman Diane Sullivan Vice-Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:40 p.m. 1.) MINUTES: Minutes from January 01, 1999 through April 01, 1999 were approved as presented. 2.) REVIEW BUDGET STATUS: John McNabb reviewed the letter he sent to Mark Haddad regarding the hydrant rental fees. 3.) WARRANTS & BILLS PAYABLE: The following bills were presented and approved for payment as follows: CompUSA $52.49 Purchase of one Norton Y2K disk to check computers for Year 2000 compliancy. Tro-Con Corporation $129,315.00 Purchase and installation of one generator. Meeting of 4/15/99 2 Thomas J. Mulhern Associates $1,200.00 Costs for land survey of Scituate Hill Property (new tank). A motion was made by John McNabb to approve the copy of the warrant as presented with the exception of the Town of Cohasset — police detail invoice. Richard Muncey seconded the Motion. Approved 3-0. 4.) ABATEMENTS: None. 5) STATUS FROM OPERATOR: Federico Status: Dominic Tutela reported that Mr. Federico was at his office today with his bill for $36,000.00 and wants to get paid as soon as possible. Dominic Tutela told the Board that "if" they approve the bill, they should make sure that everyone involved in this project must be paid first. The whole amount owed to Federico is $65,000.00. According to Mr. Tutela, Federico owes the town $28,000.00 for police details. Richard Muncey said that Federico is costing the Board money and brought up the bill from Tutela Engineering in the amount of $2,698.00. Dominic Tutela said that approximately $1,000.00 of that bill is due to Federico and yes, he is costing the water department money. Dominic suggested that the Board seek liquidated damages through Mr. Federico's bonding company. Richard Muncey said that it was his opinion that Federico should not be paid a dime until all claims are satisfied. Mr. Tutela said that he could write up a special bill as to what Federico has cost the water department to date. Commissioner Muncey said he wanted to push the issue and asked if this was the best way to do it. Dominic Tutela said if you do not approve the payment for $36,000.00, it will leave more money for liquidated damages. John McNabb passed out Tutela's pay request for Federico. Mr. Tutela questioned the fact that Federico may have broken the law as the rule is when you are paid, you pay out. Dominic Tutela said that the paving job he did on Jerusalem Road was terrible and if he never saw Federico again, it would be ok with him. Dominic Tutela said that he would check with the town, the gas station, Hoadley & Sons to see if they have been paid. Mr. Tutela said that he can not be paid until he gives us the state required certified payrolls — and if he doesn't turn them in, then Dominic Tutela said he will report Federico to the State. Mr. Tutela said if you approve the payment, he can hold the check. Richard Muncey said that his vote will be to deny payment stating whatever we owe him does not pay for the damage that Federico has caused the water department and others. Mr. Muncey said that he wants proof that he have paid everyone first before he even entertains the thought of cutting a check. Commissioner Muncey said that this is Federico's last ditch effort so he can take the money and run. Dominic Tutela said we should go after him for liquidated damages and to have the water departments legal staff look into the matter. Dominic Tutela said that the bonding company is obligated to finish the job. John McNabb said that the issue is that he has not paid anyone or performed the job in a satisfactory manner. John McNabb said that there are Meeting of 4/15/99 3 things he should have paid by now and is already in violation. Dominic Tutela said that if you decide not to pay, Federico would most likely go directly to Mark Haddad. John McNabb said to tell Mr. Haddad that as this time, we will not consider paying Federico. Dominic Tutela said he would write a letter to Mr. Federico stating the Board of Water Commissioner cannot approve payment until they see sufficient evidence that everyone has been paid. Commissioner Muncey said to throw in the letter the possibility of liquidated damages — already 500 days late multiplied by $200.00 per day — close to a million dollars. John McNabb said that we do not want to approve any check until Federico meets these conditions. Dominic Tutela said he would send a copy of the letter to Mark Haddad and ask that Mark forward it on to town council. Richard Muncey said that we have been more than lenient. John McNabb raised concern over the fact that the 1999 Capital Improvements are out to bid. What do we do if Federico bids on it? Dominic Tutela said that you could easily throw the bid out due to poor experience. Richard Muncey authorized Dominic Tutela to send a letter to Federico and a copy to Mark Haddad, asking Mr. Haddad to forward it to town council. Building — Waterproofing: Dominic Tutela said that bids were in and have been reviewed for the masonry restoration project at the water department. Mr. Tutela said that he recommends the approval of South Shore Waterproofing in the amount of $8,800.00. Mr. Tutela said that going out to bid on such projects like this is the best way to do it. John McNabb made a motion pending satisfactory background checks, to award South Shore Waterproofing the bid in the amount of $8,800.00 for masonry restorations to seal the building of leaks. Richard Muncey seconded the motion. Approved 2 — 0. Lily Pond Weeds: Dominic Tutela discussed the problem of weeds in Lily Pond. Mr. Tutela said that one company he has spoke with said that the chemical Reward (made with Diquaid) could safely be used to eliminate the weed problem. Three quarters of the pond would be treated and the effect would be guaranteed to last one year, maybe more. A boom would have to be set up to catch the weeds, but we would need the equipment to harvest them. Dominic Tutela said that we never experienced a bloom like last years and they are already growing this year. Robert Eiben asked if alum could be used and Dominic Tutela said that he did not think it would work because the bladderwort is a predominate weed and hard to attack. Mr. Tutela said he would look into the use of alum as an alternative. Dominic Tutela said that the cost for Reward is around $15,000.00. John McNabb said he does not want to use a herbicide. Dominic Tutela said that It must also be approved by the DEP. John McNabb reiterated that he really does not want to use any herbicide. Mr. Tutela said that the only other alternative is to purchase a harvester at an approximate cost of $60,000.00 and that chances are the herbicide will last a couple of years vs. the harvester only being able to harvest down the first five feet below the water surface. Dominic Tutela said that last year may have been an exception due to the record heavy rainfall. John Meeting of 4/15/99 4 McNabb said he does not want to use a herbicide, involve the conservation commission, etc. and Mr. Tutela said that it appears to be more controversy than It is worth. The Herbicide idea is dead. John McNabb said that the long-range solution is to pin down the nutrient level issues. Robert Eiben said to look into the use of alum — contact Holland Chemical and see what they recommend. Dominic Tutela said that he thought alum might only kill algae. Crocker II Issue: Dominic Tutela said that town council Valerie Swett sent him the Crocker II plans with the order of the taking on three elements: (1.) the land (2.) the construction access (3.) the permenant access. John McNabb said that John Spencer is the new attorney for Mr. Susi and that Valerie Swett has already spoken with him. According to John McNabb, Ms. Swett sent a letter to Robert Schwandt yesterday asking to let's get moving on this issue. Sludge Dump: Dominic said that he recently went to the sludge dump out back and recommend that someone go up and turn it over to dry it and make room. Dominic Tutela said that the lagoons are in "horrible condition." They are in need of repairs, sealing, repair cracks, walkway, etc. Commissioner Muncey said that they were in bad condition when he was out there over three years ago. John McNabb asked if it was a big job and Dominic Tutela said he did not think so, that a general contractor may be able to make the repairs. Dominic Tutela said that it is essential that someone repair the walkway using cement between the two lagoons — very poor condition. Mr. Tutela said that one lagoon is 1/3 full and the other is 3/4 full, and the lagoon to the left contains many solids. John McNabb said that we need to see first what it will cost and to hold it back until the new fiscal year. John McNabb said that we need to watch the money. George Hawksley said that on May 6th, there is a hearing before the Conservation Commission to fix the erosion problems around the bank of Lily Pond. John McNabb asked Dominic Tutela to prepare a plan for the Conservation Commission. Wellfields: John McNabb said that we received a letter from the DEP. The DEP has selected Zone II delineation on the Ellms Meadow Well. Dominic Tutela will check the figures and be in contact with the DEP to see when they plan on testi ng. Hydrants: John McNabb said that the hydrant list looks great, and that the benchmarks that are available have been identified on the database list. John McNabb said to hold on this until the next fiscal year. Other: John McNabb asked George Hawksley when they would be able to try to clean the tank and George Hawksley said in the fall. Mr. Hawksley said that Liquid Engineering contacted him and informed him that they will be coming to Rowley and Southbridge Mass and invited anyone interested to come down and visit the job site. George Hawksley said he was going to ask them to come to Cohasset and look at the issues at the Bear Hill Tank in order to have a clear Meeting of 4/15/99 5 picture of what we are discussing. Dominic Tutela said do not do this until November. Mr. Tutela asked how much money was going to be devoted to sludge removal — how much was in the budget to do this. Richard Muncey inquired about the raw water and high lift pumps. Mr. Tutela said that they need to further identify the problems. George Hawksley said we did get a drawdown but we are not getting what we need. Dominic Tutela asked if there was any testing in writing on these pumps — do we replace, rebuild and what has been done, are they broken, what condition are the impellers in, is the motor not delivering? Dominic Tutela also said that replacing these pumps costs almost the same price as repairing. George Hawksley said that he knows the bearings are gone in at least one pump. Dominic Tutela asked if we could rebuild the bearings and did someone actually test them. George Hawksley said that no on knows. Mr. Tutela asked if anyone knows what the maintenance history has been. Have the pumps been alternated? John McNabb asked that Bob Eiben and George Hawksley look up the records to see if any of this information is available. Dominic Tutela said that he has never seen any testing done on the pumps and that the water department should know what they are actually fixing. Mr. Tutela said it wouldn't take much to test them all and then schedule them out. George Hawksley said they couldn't wait too long as the bearings are gone on one raw water pump. Mike Schrader on the generator and extra fuel supply to cover the Y2K event. Renting a standby generator might be the easiest and cheapest way to have a standby supply of fuel should the current generator run out. Mr. Schrader said a self-contained diesel generator will run approximately 20 hours and the supplier will come down and refill it if necessary. 6) HOUSEKEEPING ITEMS: George Hawksley said that the water department is using a new electrical contractor. Richard Muncey asked if the staff was keeping close tabs on the time Parsons spends finishing up a previous job and George Hawksley said yes, but it is had to because Parsons come in, works a few hours and leaves when no one knows. Richard Muncey suggested that they have Parsons check in when he arrives and when he leaves. George said that Parsons would be in on Friday morning with the new parts for the top of the gate valve that was broken. George said that Parsons has been working on this since last July. George Hawksley reported that the new generator is on line. Mr. Hawksley said that the contractor was in on Wednesday with manuals and trained the employees for 2 —3 hours on its use. Dominic Tutela said that they are supposed to let you know when the training is and he owes a total of four hours of training. Mr. Tutela asked to see the 0 & M manual which George said he would get. Meeting of 4/15/99 6 George Hawksley passed out a report he developed for the Commissioners. The report stated that there were three main breaks since the last meeting. The main break on Pond Street was difficult because they could not locate a gate that was closed somewhere in the distribution system. Commissioner McNabb said that there has been trouble locating valves in the past which is another reason to locate everything and have it recorded on the inventory map. John asked that the Board discuss this issue at the beginning of the new fiscal year. Commissioner McNabb said that we should not be having these problems. If this information is not available, whose fault is it when we do not know where to shut the water off at or if we do not know the exact location of mains, said John McNabb. George Hawksley said that the main break on Linden Drive was the result of the sewer contractor hitting the main. George Hawksley reported to the Board of Commissioners that the septic system is failing and has been pumped three times year. The plan is to have Paul Davis, a septic contractor, come down and blow out the holes in the septic system. The problem may only be that the holes are plugged. The cost to do this is anywhere from $400.00 - $600.00. We are already paying $220.00 each time we pump the tank. George Hawksley said that if we can hold out a little bit longer, we will be able to hook up to the sewer once it is laid down King Street. George Hawksley said part of the problem might be the water that is pumped to waste goes directly into the septic system. Joe Hamilton thinks that it was replumbed a few years ago and does not go to the septic system. Richard Muncey said the best way to determine if it is going into the septic system is to add some dye and look into the tank - which will easily determine how this wastewater is disposed of. John McNabb said that the Y2K would be on the next agenda to discuss. Bob Eiben said that the only remaining item is the Schlumberger units. John McNabb said we need to discuss the contingency plan. John McNabb said that on a couple of occasions, months ago, he requested that the Check 2000 for PC's be purchased and installed on the computers. To date, nothing has been done. John McNabb asked George Hawksley to handle this. George Hawksley reported that Bob Blair of Process Environmental would be in on Monday to test the pH meters in the lab for Y2K compliance. If they are not compliant, Mr. Blair will supply costs for new meters. John McNabb told George Hawksley that he liked the report he had developed and would like to see them at each meeting. George and the Board can customized them as they progress. George Hawksley reported on the status on customer Paula Buick. George said that he and William McAuliffe were going to visit her and explain what is going to be done, along with collect a check in the amount of $900.00. Meeting of 4/15/99 Richard Muncey reported that Rob Kasameyer is in the middle of preparing a letter for Mrs. Susan Ceci. Maybe at the next meeting Rob Kasameyer will have a draft developed. John McNabb discussed the way he would like the agendas to be presented in the future. The following is a breakdown of a sample agenda: 1) Minutes 2) Review Budget Status, Current Fiscal Year 3) Warrants; Bills Payable 4) Abatements 5) Status Report From Operator 6) Housekeeping Items 7) ABATEMENTS: None 8) OTHER: John McNabb said that at the annual town meeting, the override did not pass. According to Commissioner McNabb, the selectmen are considering going for a lower override at the selectmen's meeting tonight. They must schedule a special town meeting for the override budget. Regarding our hydrant rental fee, Commissioner McNabb said that if there is no override, Mark Haddad would remove our hydrant rental fees from the town budget. If the override passes, then Mark Haddad said he will put it back in. John McNabb said that he repeated his arguments from last year and how the lack of $700,000.00 will affect us. John McNabb said he did not agree or disagree with anything Mark Haddad discussed. Dominic Tutela said that he had concerns with the access road up to the tank becoming a playground for kids on roller blades and skateboards. Mr. Tutela suggested that the paving should have grooves cut out in strips that would discourage these activities from becoming a problem and a liability. George Hawksley reported that currently, past balances are indicated on the customers bills. Mr. Hawksley said that Donna Donoghue is checking to see if payments could be done on the quarterly bills. The town selectmen have asked to water department to look into the possibility if this can be done. More information may be known at the next meeting. John McNabb made a motion to adjourn the 4/15/99 meeting of the Board of Commissioners at 10:10 p.m. Richard Muncey seconded the motion. Approved 2 — 0. 1 ll Approved By: Date: Richard D. Muncey, Clerk Board of Water Commissioners Meeting of 4/15/99 TOWN OF COHASSET C«rur6ssioncm WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. 339 King Strect RICHARD D.MUNCEY COHASSET, MASS. 02025-1398 o""SM Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners May 19, 1999 @ 7:30 p.m. MEMBERS PRESENT: John McNabb, Jr., Chairman Robert Kasameyer, Vice Chairman Richard D. Muncey, Clerk GUESTS PRESENT: George Hawksley, Dominic Tutela, Mike Schrader, Valerie Swett, Diane Sullivan Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:55 p.m. This is a special meeting of the Board of Water Commissioners to discuss and vote on taking of land on Scituate Hill by means of eminent domain for the purpose of constructing a new water storage tank. Assistant Town Counsel Valerie Swett presented the Order of Taking for Scituate Hill to the commissioners for their discussion and approval. A copy of this document is attached. A motion was made by Robert Kasameyer to adopt the Order of Taking as revised. Richard Muncey seconded the motion. Approved 3 - 0 Valerie Swett then presented the order Resolution regarding Damage Award for Scituate Hill to the commissioners for their discussion and approval. This document presents the damages incurred by the Order of Taking which is indicated in the amount of $52,000. This is a total of the $40,000 for the land (as appraised by Thomas J. Mulhern and Associates) and $4000 per year for three years (term of the temporary easement). A copy of this document is attached. Meeting of 5-19-99 A motion was made by Robert Kasameyer to adopt the Resolution Regarding Damage Award. Richard Muncey seconded the motion. Approved 3 -0 Valerie Swett will have the approved documents recorded and also ensure that the approved amount of damages gets set aside for use at the appropriate time. Dominic Tutela reported that three permits will be needed for the building of the tank. A height variance is required from the Zoning Board of Appeals. Dominic Tutela reported that two weeks will be needed to get the plan necessary for this approval. The second permit that will be required is the site plan approval by the Planning Board. Dominic Tutela reported that four weeks is needed to prepare the documents required for this approval. The third permit is the plan approval from the Department of Environmental Protection. Up to ten weeks will be required by Tutela Engineering to prepare the necessary documentation for this approval and it could take up to an additional 12 weeks for the DEP to approve this plan. If all goes as expected, Commission McNabb said that the anticipated date to go out to bid for the tank construction is December of 1999. Commissioner McNabb also stated that the anticipated completion date for the tank to be on line is September of 2000. A motion was made at 8:55 p.m. to adjourn the 5/19/99 meeting of the Board of Water Commissioners by Robert Kasameyer. John McNabb seconded the motion. Approved 3—0 Approved By: � J' P/ Date: �G! Richard D. Mun ey, Clerk Board of Water Commissioners Meeting of 5-19-99 0 ORDER OF TAILING SCITUATE BILL The undersigned being the majority of the duly elected and serving members of the Board of Water Commissioners (the "Commission") for the Town of Cohasset (the "Town"), acting by authority of Massachusetts General Laws Chapter 79, as amended; of Article 20 of the April5, 1997 Special Town Meeting as amended by Article 9 of the March 30, 1998 Special Town Meeting; and of Chapter 128 of the Acts of 1886, as amended, having complied with all of the preliminary requirements prescribed by law, having determined that common convenience and necessity require the taking of two easements on Scituate Hill as shown on plans hereinafter described, do hereby adopt and decree this Order of Taking and do hereby take by eminent domain on behalf of the Town, over the following parcels of land (the "Parcels") in the Town of Cohasset and County of Norfolk, for the purpose of constructing, installing, maintaining and replacing from time to time a water storage tank and all improvements, buildings and equipment appurtenant or attached thereto above or below ground, including without limitation site work, a temporary construction access road, pipes and other equipment, bounded and described as follows: Two easements over land shown on two plans attached hereto entitled"Water Storage Tank Easement Plan" and "Plan of Temporary Construction Easement", dated April 8, 1999, prepared by Tutela Engineering Associates, Inc. (the "Plan"). Parcel 1 A permanent easement for the purpose of constructing, installing, maintaining and replacing from time to time a water storage tank and all improvements, buildings and equipment appurtenant or attached thereto above or below ground, including without limitation site work, vehicular and pedestrian travel, pipes and other equipment over that portion of Parcel 2 on Land Court Plan 23477B shown on the attached "Water Storage Tank Easement Plan" as a one hundred fifty (150.00) foot more or less square labeled"Water Storage Tank Easement 0.5163 Acres." Said Parcel 1 is bounded according to said plan northerly by land n/f Cocker II Realty Trust, easterly and southerly by land of Westwood Properties Limited Partnership, and westerly by land n/f of Commonwealth of Massachusetts. Reference is made to said plan for more particular description. Parcel 2 A temporary easement for the purpose of access to Parcel 1 during construction to construct and install on Parcel 1 a water storage tank and all improvements, buildings and equipment appurtenant or attached thereto above or below ground, including without limitation vehicular and pedestrian travel, transport of equipment and materials, and temporary installation of utilities and pipes above or below ground over those portions of Lot 3 and Parcel 2 on Land Court Plan 23477B shown on the attached"Plan of Temporary Construction Easement" and labeled"Temporary 30' Construction Easement." Reference is made to said plan for more particular description. The temporary easement over Parcel 2 shall expire on the later to occur of (i) completion of construction and installation on Parcel 1 of a permanent water storage tank, and (ii)the Cohasset Water Commission obtaining permanent access to Parcel 1 over land of Westwood Properties Limited Partners or of any owner of land abutting Parcel 1; provided, however, that it shall expire in any event on the j �N -E-�teeend anniversary of the date this taking is recorded. Any vegetation or improvements on the land above-described are included in this Order of Taking. The damages sustained by reason of this taking by any and all persons owning an interest in the Parcel are valued and awarded in a resolution of even date adopted by the Commission. If any party named hereinafter as an owner of the Parcel taken is not a true owner of said Parcel, then the award is made only to the true owner(s) of said Parcel. The names of the supposed owner or claimant of both the Parcels is as follows: Supposed Owner Westwood Properties Limited Partnership 36 Westwood Street Dorchester, MA 02121 Norfolk County Registered Land Certificate No. 144517 Adopted under seal at Cohasset this 19'h day of May, 1999. TOWN OF COHASSET BOARD OF WATER COMMISSIONERS ✓:i � � lam! '"'"�� (..j0hn McNabb J Robert E. Kasameyer Richard Muncey 2 COMMONWEALTH OF MASSACHUSETTS Norfolk County, ss. May 19, 1999 Then personally appeared the above-named 'E� r� Lc.Na b b a n'� 5 _ I2 C:' 'ck V_c) 0'-tplce as they constitute a majority of the Town of Cohas t Board of Water Commissioneis, and acknowledged the foregoing instrument to be their free act and deed before me. Notary Pub 1c My commission expires: ::ODMA\GRPWISE\DW.Boston.Lib 1:13 954.3 (5002.16) 3 TOWN OF COHASSET RESOLUTION REGARDING DAMAGE AWARD SCITUATE HILL WHEREAS, the Board of Water Commissioners (the "Commissioners") of the Town of Cohasset (the"Town") have this day determined that pursuant to Article 20 of the April 5, 1997 Special Town Meeting as amended by Article 9 of the March 30, 1998 Special Town Meeting and pursuant to Chapter 128 of the Acts of 1886, as amended, the public convenience and necessity require the taking of an easement on Scituate Hill as shown on a plan hereinafter described; and WHEREAS, the Commissioners have this day approved an Order of Taking pursuant to Chapter 79 of Massachusetts General Laws of an easement over two certain parcels of land located in Cohasset (the "Parcels"), shown on a plans entitled, "Water Storage Tank Easement Plan" and "Plan of Temporary Construction Easement", prepared by Tutela Engineering Associates, Inc. (collectively,the "Plan"); and WHEREAS, the Commissioners have received an appraisal of the value of said Parcels prior to the adoption of said Order of Taking, being a written appraisal by Thomas J. Mulhern and Associates. BE IT NOW THEREFORE RESOLVED, that the aggregate sum of �--4-7� _147v-o dollars ($'56;,oo o ) is awarded as damages for the taking of an easement described in the Order of Taking and paid to or divided among the claimant or claimants producing evidence of an ownership interest therein, provided that the Commissioners may reconsider and amend said award of damages based upon information or appraisals received subsequent to this meeting and prior to the payment of said damages; and FURTHER RESOLVED, that if any party named hereinafter as an owner of the Parcels is not a true owner of said Parcels, then the award is made only to the true owner(s) of said Parcels; and FURTHER RESOLVED, that the Treasurer of the Town of Cohasset is hereby authorized and directed immediately to invest such sum in an interest-bearing bank account until a lawful demand is made for a payment pro tanto or until all claims for damages are finally settled; and FURTHER RESOLVED, that Notice of the Taking be sent to the supposed owner of both the Parcels, and to all mortgagees and lien creditors, including the Tax Collector/Treasurer of the Town of Cohasset, and that no payment on account of the taking shall be made to the supposed owner(s)until the Town of Cohasset receives payment in full for all outstanding and overdue taxes; and FURTHER RESOLVED, that the Commissioners reserve the right to withhold payment from any claimant who cannot establish ownership of the whole title to the Parcels to the Commissioners' satisfaction, or to impose additional conditions prior to a partial payment. ADOPTED this 19"`day of May, 1999. TOWN OF COHASSET BOARD OF WATER COMMISSIONERS *JIZI -( cNabb Robert E. Kasameyer Richard Muncey 2 Exhibit A Interested Parties: Westwood Properties Limited Partnership Award amount: $ �a, 0 o O T ::ODMA\GRPWLSE\DW.Boston.Lib 1:13974.3 (5002.16) TOWN OF COHASSET Conunissioners WATER DEPARTMENT ROBERT E.KASAMEYER e ''�: JOHN K.McNABB,JR. =: 339 King Street GLENN A.PRATT COHASSET, MASS. 02025-1398 0""SS1 Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners August 5, 1999 Members Present: John McNabb, Chairman Robert Kasameyer, Vice Chairman Richard Muncey, Clerk Recording Secretary: Katherine Mintz Guests Present: Mike Schrader, Tom Keefe, Arthur LeVentis, Robert Eiben, William McAuliffe, Commissioner John McNabb called the meeting of the Board of Water Commissioners to order at 7:35 p.m. Minutes: Postponed until next meeting. Review of Budget Status: It was reported that Mike Buckley was unable to give a final budget status. He has not received final report from Treasurers Office. Mike did state that the Water Commission does have a surplus. It was estimated that$300,000-$400,000 would be available for another capital improvement. Abatements: None Status report from operator: (detailed report attached) William McAuliffe reported that the quarterly meter reading has started. He also stated that it would be two more weeks before completed. The bills may be a little late getting out this quarter. The distribution crew performed flow test on the inline gate feeding Summer Street to Elm Street and Border Street for Tutela Engineering. Continued to locate and mark water mains and services for sewer contractor, D'Amico, water main contractor, Tiffany, and local contractors and plumbers. The security door in the lobby was installed on July 3 1"and is 90% complete. Levels of the reservoir remained steady at 27" down from the walkway. The gate was lowered at the reservoir approximately 4"to allow more water over the gate. Rob Kasameyer was concerned with the level of the water. Billy said not to worry at this point that it was fine. South Shore Electric Motor and Pump Co. will be in the week of August 9th to reinstall the No. 2 raw water pump that was removed for repair/maintenance. Scituate Hill Water Tank John stated that no vote would be taken tonight. The commission still needs to get an appraisal. Valerie Swett said Tom Mulhern is on vacation. Robert Schwandt from Crocker II Realty Trust is being very unclear and didn't release engineers to review plans. Mike Schrader said Dominic Tutela talked to Gioioso. Valerie's impression was that Robert Schwandt doesn't feel pressured of a taking. Valerie wrote a letter to Robert Schwandt, (see attached). John McNabb made it clear that Tom Mulhern should contact Valerie and check with Tutela. All documents should be at the next meeting scheduled for the 19`h to vote on the taking. All in favor. ZBA Application: Due date is on 9/10/99. 100 days from when application is filed. A site plan is not required, per Valerie Swett. Tutela Mike Schrader reported that Tiffany had completed Ripley Road. Smith Place should be completed next week. They will start Spring Street next then move to King Street after. John wanted to know if pipe in Cushing is being left in the ground. Mike reported only part would be. Also reported that Smith and Ripley Road now loop. There was then talk of Todd Lane. Mike gave an estimated cost of$16,500. John said it would be a good idea to do while in the neighborhood. Wellfields: Mike supplied a copy of the revised report. All the information the Commission asked for is included. Also included is cost for well repairs, cleanup, repairs, etc. Sohier Street Wells—Cost to secure the facility Well#1 —Masonry Block Building @ $15,000 Quick fix—Wooden Cover 4,000 Wooden Shed 8,000 Pump Station#2—Door off and inside building. This needs to be secured so that kids cannot get in. Repair and Paint 5,000 Chip suggested that they just have it painted because the kids are going to get in anyway. He felt it was excessive for$4,000 for plywood. John McNabb suggested doing minimum for the cheapest short term solution. John would like George and Billy to take another look and report back to the Commission at the next meeting. Mike Schrader reported that Federico received call from Stan Warnick at Water Works Supply. He wanted info on bond. Then demand on bond came in mail. Mike will fill out. The 1999 statistic report is due to be completed by next week. It is due to the DEP next week. John requested a copy to go to all Commissioners. Valve on Summer Street: It could not be shut down. Another broken valve on Black Horse Lane was found. Tom Keefe reported that the broken valve greatly reduced the water. Due to broken valve he wants to replace with new pipe. Two options came up they are as follows: 1. Put in 2"tap sleave and valves with permanent 8"bypass—This will allow feed to Border Street. —Cost. $13,000 2. Use above ground bypass. The downside is that it adds to complexity of system. Cost $9,000 Alternative 2 with the temporary bypass—temporary fix will take about 3 weeks. All agreed to go with#2 alternative. Tom would like to start next week. Tutela leaves @ 9:20. American Anglian George did chemical review for CCR. Only have to report one with a result. Results were great. Commissioner McNabb stated it was what he was looking for. John reported that Mark Bartlett was working on map for inside of CCR. Mark intends to have a draft to the Commission within 2 weeks. John passed out a letter he sent to Kathy Romero. John would like to endorse Clean Safe Water Campaign. Rob made recommendation that John sends out, 2nd by Chip. All in favor 3-0. Norfolk Environment: They are asking for sample letter for grant. John made a motion to send letter to support grant, 2nd by Chip. All in favor 3-0. Norfolk Conveyor is still on Super Fund Cercus list. Mark is currently trying to get scoring info. EPA said site is not public. John will try to get it by sending letter to Kennedy. CHL: John McNabb stated that the landfill has been leaking for 20 years in watershed of Lily Pond (see attached EPA letter). John will speak as Chairman. He will explain that the threat is much worse than anyone thought. John reported that he has been invited to a meeting regarding Arrowwood Estates, and may not be able to attend due to prior commitment. John requested permission to write a letter of support for the state to buy the property. Rob Kasameyer asked why they should be involved. John stated he was not against DEM taking property. He would rather have it as part of a park due to the location it is in. It was agreed that John would write a letter of support. All were in favor. Commissioner McNabb then handed out an article from 1972 which says we have 50 year lease @ $1.00 per year. (See Attached). Motion made to adjourn at 10:05. All in favor 3-0. 1; /V Approved By Date ell 1,Z Robert Kasameyer, Acting Clerk Cohasset Board of Water Commissioners DEUTSCH WILLIAMS BROOKS DERrNsis HOLLAND & DRACUMAN, P.C. A=oRNEY9 AT LAw W 6U7QAW3z HTRSBTI' BOSTON,NEA SACHUSR'=09110-1= ,(ein Qsi-two FAX(617)951.9323 Valerie SWett,X4 vswtt V4 dwbostom ccmm August 5, 190-9 VIA TF=AX 617-423-0493 G. Robert Schwandt, Jr., Esq_ Hanify&King, PC One Federal St. 13*Floor Boston, MA 02110 RE: Scituate ED Dear-Rob: This letter will connrm my telephone conversation with you yesterday afternoon and resporA to your letter to me of July 26. You and I agreed to notify our respective client's engineers that they should begin work immediately on the engineering issues which must be addressed to reach a mutually agreeable configuration for the road proposed by the Cohasset Water Commission to cross Crocker H property_ I talked with Tutela Engineering this mcwning and they plan to contact Crocker's engineers immediately to discuss the following: I. Calculations of existing water retention capacity on the property and of the marginal impact construction of the road would be expected to add. If the road can be reasonably expected to cause the current capacity to be exceeded, you and I will address that issue in our discussions. 2. Configuration (layout and elevations)for the road which Crocker II prefers over the Commission's current proposal. These issues are much the same as the engineering topics discussed at our June 2 meeting, after which my client and I understood the engineers would meet in�ately. We regret that after the meeting you reversed instructions to Crocker's engineers without informing us. In discussing the erosion question with Mike Schrader of Tutela, I am informed that erosion is not really an engineering matter(except, of course, as it impacts design). If your concern is that the road will be constructed and maintained in such a way that it will not erode onto other portions of the property, you can be sure that it will be, so constructed and maintained. We can recommend that the Conmission give a reasonable covenant to that effect, if you will provide suggested language. 4 ' S9 1 4 : 04 FROM DEUTSCH W I LL I HMS TO 17813836202 PAGE . 002 DEIJTacH WILLIAMS BROOKS DrR.ENSI9 HOLLAND &DRACHMAN, P.C. ATTORNEYS AT LAW 96 SUNIURR QTRRRT B*Vr*N,21 g CUUEWrTgoutlo.1995 (817)9154-swo FAX(817)951-23M Valerie Swett,Esq. vswett®dwbostomcam August 4, 19W VIA TELEFAX(781-893-7554) Mr. Thomas J. Mulhean Thomas J. Mulhean& Associates 515 Moody Street Waltham,MA 02154 RE: Scituate Dill, Cobasset Proposed Easement Across Land of Crocker It Realty Trust Dear Tom: This letter conf nns my conversation with you earlier today. We have asked for a detailed appraisal report, which you indicated can be ready next week. John McNabb informs me that, since the appraisal is not now available, the water Commission plans to do this taking at its meeting on August 19. Therefore, the Asolutely outside deadline for you to complete the appraisal is Monday, August 16. Please defiver the original to John McNabb and a copy to me, I have placed a call to Tutela Engineering to see if they have data regarding the septic installation(s) on the property. If they have anything, I will pass it on to you. In the mean time, please plan to cheek the Board of Health records to identify where the installation is. (When I tried to reach Crocker's attorney just now, one of the owners answered the phone. His description of the location of the septic makes me think that it is not near the Water Commission's proposed road.) very focus, V41arie.S E''sq. VS:mmi cc: Mr. John McNabb,w/o eucs., V A 7U EFAX 78148.34202 Mr. Mark Haddad,w/o encs., VIA TELEFAX 781-383-7487 Paul R.DeRensis,Esq.,w/o ews. : \GRPWME►nw.$osrn x bI s3542.1 (5002.I6) Cohasset Wi 11 Fill � With Water eeds `50-Yr.' Reservoir COHASSET — Representatives of the state Department of -Natural Resources and state De- partment of Public Health have agreed to all phases of a lease giving the town. at 81 per year. the use of approximately 130 acres of the Wompa- tuck State Park in Hingham as a reservoir. i Dam To Be Built !posed for construction on off Iiing Street at Lily Pond. Signing of the lease for thel The problem has been the land, for which negotiations have wording of the lease regarding been going on for at least two l use and control of the reservoir years, could.signal the end of the i and surrounding area. Edwin H. town's water supply problems for'Pratt, water department superin- about 50 years, the water com-,tendent, said yesterday. nussioners estimate. ; While the local water com- The reservoir project will also;missioners will have actual con- 1 include construction of a dam on i trol of the area, they: will be sub- !the Aaron River at the head of 1 Ject to the jurisdiction of the Beechwood Street, which will,state Department of Public form the new reservoir. ;Health, he said. Should anything Further east on Beechwood I develop of which the Pubiic Street at Bound Brook, the water Health Department disapproves, commissioners propose construe-(that department would override tion of a control structure, while I the local commission, according 1� a new treatment plant for water to �Ir. Pratt. coming from the reservoir-is-pro- _(Continued On Page 14) !C 7 -z Correspondent: Mrs. Natalie Hinchliffe, 383.0696 State Officials Agree To Leasing Reservoir (Continued From Page One) ;final approval for funding grants. Public health officials have Expected to cost S2.3 million, agreed to limited recreation on;the grants, if approved, would be the reservoir — boating without150 per cent, the commissioners motors and fishing. There will be,said. absolutely no swimming allowed. ' Voters at the annual town The water commissioners re-!meeting in March may be asked vealed Tuesday night in a meeting'to approve floating a long-term with the advisory committee that bond issue to be paid from water r they had been invited to submit company revenue. a final application to Housing and This would also mean that Urban Renewal Development, voters would have to approve an HUD, which according to Alan I increase in water rates. What the Murphy, chairman of the water I increase would be has not been commissioners, is paramount to,determined, Mr. Pratt said. I UNITED STATES s ENVIRONMENTAL PROTECTION Site Awaiting a National Priorities List Decision z- EPA AGENCY Site Name: NORFOLK CONVEYOR DIV Site ID: MAD005380613 Site Address: 155 KING ST. Site Location: 420 14' 6" North Latitude COHASSET,MA 02025 700 49'40.8" West Longitude Tr .. m • q e P V 4 SikeLocaiHon o GS 1 LS s �, + Pub&wah!r siuwy Wells w. U.S.Environmental Protection Agency Actions Past Action Date Future Action Priority • Preliminary Action 06/25/1986 Additional Evaluation Low • Site Inspection 10/29/1991 • Site Inspection Prioritization 02/10/1997 Site Status Under State Environmental Agency Program The Massachusetts Department of Environmental Protection has assigned this site a status of No Further Action(NFA). A NFA status means that the site has been subject to the requirements of the Massachusetts Contingency Plan,regulations for the assessment and cleanup of hazardous waste sites,yet response actions have been conducted and no additional remedial measures are necessary. Contacts Nancy Smith Harish Panchal Site Assessment Manager Bureau of Waste Site Cleanup U.S.Environmental Protection Agency MA Dept.of Env.Protection Office of Site Remediation and Restoration One Winter Street 1 Congress Street;Suite 1100(HBS) Fifth Floor Boston,MA 02114-2023 Boston,MA 02114-2023 Phone: (617)918-1436 Phone: (617)556-1118 March 1999 %mmary-Final Site Inspection Prioritization Report,30 January 1997 The former Norfolk Conveyor Division(Norfolk Conveyor)property is located at 155 King Street,Cohasset, Norfolk County,Massachusetts. The 61.9-acre property consists of the former Norfolk Conveyor facility,a former leachfield and drum disposal area,and heavily-wooded land areas. The former Norfolk Conveyor facility is situated on top of a hill on the eastern portion of the property. The property has been used for manufacturing electronic components since the 1950s. Between 1953 and 1975, the property was owned and occupied by the D.S.Kennedy Company(D.S.Kennedy),an electronics specialty company that assembled antenna and radar parts. From 1975 to 1995,the facility was operated by Norfolk Conveyor. From 1995 to the present,Westwood Properties Limited(Westwood Properties)has owned and leased the facility to H&W Industries Inc.(H&W Industries)and Seavey,Inc.(Seavey)for the manufacturing and testing of assembled antennas. On 28 February 1983,an area of stained soil was observed south of the main building during a building inspection by town officials. According to TRC Companies,Inc.(TRCC),approximately 10 gallons of heating oil had been spilled on 25 February 1983 by an oil delivery truck. During the cleanup process by the oil company,a former drum disposal area was uncovered east of the storage building. According to manifest information dated 4 April 1983,eight 55-gallon drums containing spent TCE,oil,and contaminated soil were excavated and removed from the property as hazardous materials. An additional 30 empty drums were removed and disposed of as scrap metal. Massachusetts Department of Environmental Quality Engineering(MA DEQE)conducted a Preliminary Assessment(PA)on the property on 28 March 1986. TRCC generated a Screening Site Inspection(SSI)report on the former Norfolk Conveyor property in October 1991. Between 1983 and 1990,source sampling was conducted on the former Norfolk Conveyor property. Samples were collected from the former drum disposal area located south of the main building. Analytical results indicated the presence of three volatile organic compounds(VOCs),one semivolatile organic compound (SVOC),and five inorganic elements. According to TRCC,depth to bedrock in the vicinity is between 5 and 90 feet below the ground surface. Groundwater flows south towards Lily Pond. The nearest public drinking water supply wells,Downing Street Well and Free Street Well Nos.2 and 3,are located approximately 2.7 miles southwest of the property;these wells are privately operated by the Massachusetts American Water Company(MAWC)to service the towns of lingham and Hull. According to local authorities,the nearest private well is located along Howes Road approximately 1,500 feet south and downgradient of the former Norfolk Conveyor property.Public and private groundwater supplies located with 4-radial miles of the property serve an estimated 31,341 people. Groundwater sampling was conducted in the vicinity of the former Norfolk Conveyor property between 7 March 1983 and June 1993. Four monitoring wells were previously installed in the vicinity of the former drum disposal area by Inland Pollution Control,Inc.(Inland Pollution Control)in 1983. An additional monitoring well was located adjacent to the Cohasset Landfill along the northwestern boundary of the property. Based on the facility's operational history,the historical disposal practices at the property,and the fact that four of the 11 compounds detected in the groundwater samples were previously reported at detectable concentrations in source samples,waste constituents detected in groundwater samples are likely attributable to on-site processes[1;22; 29;42;451]. According to Rizzo Associates,Inc.(Rizzo),overland drainage flows radially to the southeast,south,and southwest based on topography. South of the former drum disposal and leachfield areas,groundwater seeps and surface water runoff discharge into two intermittent streams located approximately 300 feet south of the Norfolk Conveyor property. The two streams eventually merge to form Brass Kettle Brook downgradient of the property. Brass Kettle Brook flows approximately one mile downstream prior to discharging into Lily Pond. Lily Pond is the sole source for the Town of Cohassefs public water supply. Both Brass Kettle Brook and Lily Pond are classified as Class B along their lengths within the 15-mile downstream pathway. There are an estimated 3.2 miles of wetland frontage along the surface water pathway. There are no Federal or State-endangered and threatened species known to occur along the surface water pathway. Between 8 March 1983 and 23 February 1993,surface water and sediment sampling was conducted along the downstream pathway of the former Norfolk Conveyor property. Based on the facility's operational history,the historical disposal practices conducted on the property,and the fact that four of 13 compounds detected in the March 1999 samples were previously reported at detectable concentrations in source samples,waste constituents detected in the sediment samples are likely attributable to on-site processes. The property is easily accessible to the public. No visible barriers to access exist other than wetlands and wooded areas which provide natural barriers to access along the southern and eastern boundaries of the property. The nearest residence and private drinking water supply are located along Howes Road in Cohasset, Massachusetts. The residence and well supply are located downgradient and approximately 1,500 feet south of .he former drum disposal area. There are no schools or day-care facilities known to be located within 200 feet of an area of observed contamination. The nearest school,Deer Hill School,is located approximately 0.5 mile east of the former drum disposal area. There are eight on-site workers currently employed on the property. An estimated 1,984 people live within 1-radial mile and an estimated 29,652 people live within 4-radial miles of the former Norfolk Conveyor property. "he information,statements,and conclusions in this document are prepared for the use and benefit of the J,S.Environmental Protection Agency-Region I. This document is available from the U.S.Environmental Protection Agency's Web Page at http://Www.epa.gov/regionOl/ hUu 4 ' 99 14 : 04 FROM DEUTSCH WILLIAMS TO 11- 13836 02 PAGE . 0 2 DEL7TSCH WILLIAMS]BROOKS DERENSIs HOLLAND &DRACHMAN, P.C. A=rORNzye A^P LAw 99 BUND43R OTR&B'1.' sosmoN,MAJ48AcRu �OSL O-1985 (817)951-28oa FAX(017)951-9S9.9 Valerie 5wet4 Esq. Ymet gftbmtoe.eom August 4, 1999 VIA TELEFAX (781-893-7554) Mr. Thomas J. Mulhern Thomas J. Mulhern& Associates 5l5 Moody Street Waltham,MA 02154 RE: Scituate HIL Cohasset Proposed Easement Across Land of Crocker IT Realty Trost Dear Tom: This letter confirms my conversation with you earlier today. We have asked for a detailed appraisal report, which you indicated can be ready next week. John McNabb informs me that, since the appraisal is not now available,the Water Commission plans to do this taking at its meeting on August 19. Therefore, the Absolutely outside deadline for you to complete the appraisal is Monday, August 16. Please deliver the original to John McNabb and a copy to me. I have placed a call to Tutela Engineering to see if they have data regarding the septic installation(s)on the property. If they have anything, I will pass it on to you. In the mean time, please plan to check the Board of Health records to identify where the installation is. (When I tried to reach Crocker's attorney just now, one of the owners answered the phone. His description of the location of the septic makes me think that it is not near the Water Commission's proposed road.) 7v��, value ss t Esq- VS:mmi cc: Mr. Sohn McNabb, w/o encs., VIA 'T UFAX 791-38U202 Mr. Mark Haddad,w/o encs., VIA TELEFAX 731-383-7087 Paul R. DeRensis,Esq.,w/o ettcs. :iODMAVAUnVLSMw.13o .2bl:23542.a (5002.16) 08/04/1999 13:04 16173560506 — --- DAVID&BONNIE PAGE 01 AUO-02-99 Oe:31 FROM: 16177412g3i TO:16173560506 PAGE:01 100 ARG&O PAUL CELLUCCI 00YE"op jAIYE sww-r UfU?jl4ANT OOVERNOM Tel (617) 727-9000 SOCCURANO Fax (617) 727-2754 mi us/envir July 20, 1999 Mr. Vincent Bucca 251 Clapp Road II Scituate,MA 02066 Dcar Mr. Suma; Thank you for expressing an interest hi a parcel of land in Scituate. GOVCTnOr Cellucci asked me to respond to your letter Concerning this property, I apologize for the delay in getting back to you- The property abuts the Aaron River Reservoir, which is undor the care and control of the Department of Environmental ManageMent,an agency of the Executive Office of Environmental Affairs. Protection of the 50 acre parcel near the reservoir would not only protect Cohasset's drinking water supply, but also provide access to Wornpatuck State Park for the residents of Scituate. I will irustriict the Land Acquisition and Protection program at the Dcpartmcrit of Envnk)nrncntaI .Management to investigate the possibility of participating in a land protection effort with the Towns of Cohasset and Scituate. thank you for your Tettec.".Please Contact Dwvid McGowau, DFM Land Protection Specialist, if you have ahk questions regarding this matter. He can be reached at 617-727-3160 x55 1. .-Very-truly yours, del u Cc. Russ Alms Pater C. Webber TOWN OF COHASSET Connissionen WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. 339 King Street RICHARD D.MUNCEY COHASSET, MASS. 02025-1398 0"ASU Telephone 383-0057 August 5, 1999 Kathy Romero RFR Coordinator Drinking Water Program Department of Environmental Protection One Winter Street, 61h Floor Boston, MA 02108 Dear Ms. Romero: The Board of Water Commissioners of the Town of Cohasset would like to take this opportunity to express our strong support for the Clean Safe Water Campaign proposal submitted by Clean Water Action and Clean Water Fund. The proposed program would be useful to the Water Commission, in Cohasset and in other Massachusetts communities, not only because the program will help educate Water Commissions and Board of Public Works, but also because the program will also help educate citizens, who then will be empowered to lobby for greater water supply measures in their communities and to support and promote the efforts of local water departments to protect water quality. We would expect to utilize this program to better educate Cohasset residents about what is needed to be done to protect our public drinking water supplies, and to develop stronger community support for the funding and land use regulations needed to provide that protection. :L Ar Chairman, ,Jehft-MeMabb, attended the Clean Water Fund training session, partially funded by an�iPA grant, in St. Louis on July 11, where he learned how to make Consumer Confidence Reports useful to citizens and how to use them as tool to provide public education and foster community support for water supply protection measures. This CWA/CWF proposal will provide the other half of the equation, by providing a mechanism to educate Cohasset residents about how to read the report and how to use the completed CCR as the starting point for better water supply protection. We respectfully urge you to support this request for funding. Very truly yours, BOARD OF WATER COMMISSIONERS John K. McNabb, Jr. CHAIRMAN CLEAN WATER ACTION AND CLEAN WATER FUND CLEAN SAFE WATER CAMPAIGN CONCEPT PAPER 7/99 NEED According to a recent DEP Drinking Water Division publication, Massachusetts has over 1,600 public water systems that provide drinking water to homes, schools, businesses, and industries. Over 90 percent of the state's population depends on public ivater supply sources which are often vulnerable to contamination. More than 70 communities have shut dolvtl at least one source because it was contaminated. EPA data show that in 1994 and 1995, 45 million people drank water from systems that did not meet the standards set forth under the Safe Drinking Water Act. Furthermore, although roughly 44% of Americans posses some vague sense of distrust in the safety of their water supply, only 23% know that runoff is the leading cause of water pollution. And 70% are unaware that domestic dumping is the main source of pollution. A challenge for the future. Massachusetts was and is home to some of the oldest manufacturing facilities in the nation. Many of these facilities disposed of hazardous materials on site or in pits, lagoons, and landfills across the state. Malfunctioning septic systems and herbicide/pesticide applications has also rendered many drinking water supplies unsafe to drink. The combination of industrial, domestic sewage, and herbicide/pesticide contamination in our drinking water supplies is creating serious drinking water quality and quantity concerns in many Massachusetts communities. - At the same time, many communities are experiencing rapid growth. Diminishing open space and an ever increasing demand for water is dramatically increasing the need for water consumers, public health advocates, environmentalists and municipal officials to work together to maintain a safe and affordable source of tap water. Therefor, Tap water consumers must become more knowledgeable and organized to prevent development from encroaching on the critical recharge areas of our surface and ground water recharge zones. If the current trends that threaten water supplies are not stopped and reversed, Massachusetts communities will continue to lotse local water supplies and pay ever increasing amounts to locate new sources or to filter and disinfect impaired existing water supplies. Communities must act now. To meet this challenge, private citizens along with municipal boards need a better understanding of what tools are available in the Clean Water Act and the Safe Drinking Water Act to meet the goals of providing and maintaining safe affordable tap water. The problem is that the majority of locally based environmental groups and municipal boards are not aware of the opportunities and requirements of the new Safe Drinking Water Act amendments. Clean Water Fund's Clean Safe Water Campaign in Massachusetts. The Clean Safe Water Campaign will develop a"Citizen's Guide to Understanding and Using the State Revolvinia Fund Source-Water Assessment Program , and the Consumer Confidence effort=,,to protect tap water, public health, and our environment. The project will distribute the "guide" throughout the state and provide training to all interested parties. The project will also pick specific communities as pilot projects which can then be replicated in other municipalities. The overall goal is to (1) provide information and training to citizens so that they can access and use all available resources in order to better protect their drinking water supplies and (2) to act as a conduit to replicate successful programs in other communities. The ultimate goal of the project is to protect community water supplies from contaminants and to empower citizens to engage in municipal and state drinking water policy decisions. PHASE I In phase I, Clean Water staff will develop materials and training information. The materials would describe the 1996 Safe Drinking Water Act amendments with a focus on Source Water Assessment Program (SWAP) , the Safe Drinking Water Act and Clean Water State Revolving Fund (SRF), and the Total Maximum Daily Load (TMDL) provision of the Clean Water Act. The materials would provide basic information for citizens, watershed groups, local environmental health organizations and municipal officials about the tools and opportunities available under the Clean Water Act and the Safe Drinking Water Act to provide protection for source water. PHASE U Much of the Safe Drinking Water Act's strength lies in the ability of educated citizens to act at the local level. Both the Source Water Assessment Program and the Consumer Confidence Report rely heavily on local water suppliers and communities to provide accurate and timely data to get an accurate assessment of a municipal's water supply. In addition, these helpful programs do not require clean up or protection of drinking water supplies - they are only tools for local decision makers in land use planning . Water protection will happen at the local level when citizens join efforts with local boards establishing zoning bylaws aimed at watershed protection . The objective of Phase II will be to mobilize citizens and municipal officials at the local level to form into community drinking water protection committees. PHASE III Phase III of the project will set out to (1) replicate successful water supply protection efforts in other communities and (2) recruit and involve citizens in drinking water policy at the state level. Specifically Cle �'a+Pr seek to develop a powerful water consumpE protection lobby that would effect state wide policy on drinking water protection. In addition, Clean Water would work to have the D.E.P. drinking water division appoint several community leaders to the Massachusetts Safe Drinking Water Act Citizen's Advisory Committee. WHY CLEAN WATER ACTION AND CLEAN WATER FUND Clean Water Action was instrumental in winning several key amendments in the amended Safe Drinking Water Act. Clean Water Action and Clean Water Fund formed and staffed the Coalition for Safe and Affordable Drinking Water which is a broad based coalition of environmental and public health organizations. As a result, Clean Water Fund has a deep institutional knowledge of the Safe Drinking Water Act and the amendments targeted at public participation and source water protection. Furthermore, many Clean Water Fund staff are currently serving on EPA committees that are developing guidelines for Safe Drinking Water Act implementation at the state level including the SWAP, SRF, Small Systems, and Microbial Contamination stake holder groups. In Massachusetts, Clean Water Fund's lead staff for this project has been serving on the state Citizen's Advisory Committee for over two years. In 1990 Clean Water Fund and Clean Water Action founded the Clean Water Action Alliance of Massachusetts (Alliance). The Alliance is a coalition of over 40 community based environmental health organizations. The Alliance will serve as the organizing base for this project. C Ms. Rob bin Peach Executive Director Massachusetts Environmental Trust 33 Union Street -4`'Floor Boston MA 02108 Ms. Peach, I am following up on a phone conversation I recently had with Heather Walker regarding a Clean Water Fund project to protect public drinking water resources. She recommended that I send you a concept paper describing the project. Please find enclosed Clean Safe Water Campaign concept paper prepared by Clean Water Fund for your review. You may remember that earlier in the year Clean Water Fund along with other interested individuals submitted a Y2K proposal as suggested by one of your board members (I believe it was Dickin Crane SP?). Although we did not receive a grant you did mention that the board was interested to hear more about Clean Water Fund projects.. Heather stated that you would be able to recommend to us whether to submit a project proposal for a directed grant deadline or for your general grants. I am eager to speak with you concerning the Clean Safe Water project at your earliest convenience. I can be reached at (413) 5 84-9 83 0 or email at cathurst@cleanwater.org. Thank you for your time and energy on this matter. Sincerely, Christopher Bathurst Clean Water Fund REPORT OF THE OPERA TION AND MAINTENANCE AT COHA SSET WATER DEPARTMENT A UGUST S, 1999 PREPARED FOR COHA SSET WATER COMMISSIONERS COHA SSET, MA SSA CHUSET TS SUBMITTED BY AmericanAnglian ENVIRONMENTAL TECHNOLOGIES/ COHA SSET DIVISION CL N NI N N rl- CD NI N co co co NI CN co CD N N N N NI N N N N N co NI N N N N N co NI N COCO N JO O O o O O O O O O O (D O O O O O O O O O O O O O O O Cj O O (`I Q r r (0 N a d v 'C o O O O O O O O O O o O O O O O O O O O C? O O O O O O O O O C) O M OQ N O O O N O O N N O N O N N O O CO O CD O N N (O O O � O N -q- O 0 r a � lu v O In (O O LO O O O L7 O O O o to O O O O O O O N O O O O Q N r N N N M N N O r N N r r N to N M N N N N N r r N N M m a O = _ r— co r O m n U; m t0 co O CD 1- Co m r r t() (D � m co 0) rt N d m N c m m Ico �21 C' I C? O O O NO N N m OC? O C? 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N. 0 6 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 CO O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N CM, V V- V' v -T '7 v 'V' "T V v Q V' M N M DISTRIBUTION REPORT 815199 COMPILED BYMARK KELLY Started quarterly meter reading Obtained pressure readings for DPW at Beechwood ball field and the Common area for possible installation of sprinkler systems. Performed flow test on the inline gate feeding Summer Street to Elm Street and Border Street for Tutela Engineering. Did 7 final meter readings Continued to locate and mark water mains and services for sewer contractor (D'Amico) Continued to locate and mark water mains and services for water main contractor (Tiffany) Continued to locate and mark water mains and services for drainage contractor (Gioioso) Continued raising gate boxes for some repaving of various streets. Tiffany continued work on Smith Place. They are proceeding to James Lane / Pleasant Street. Answered dirty water and low pressure calls as needed Located and marked out water mains, shut-offs and service lines as requested by contractors and utilities Shut off service lines for contractors and plumbers as requested Checked meter readings and for service leaks as requested Continued turning on summer services as requested Weekly checks of reservoir and Brook control structure Weekly trips to the RTF TREATMENT PLANT REPORT 815199 COMPILED BY JOHN PEREIRA A Contractor will be visiting on Monday August 9 to estimate the work required for replacement of the carpeting and tile damaged in the flood. The security door in the lobby was installed on July 31 Several readings have been recorded of the levels of the reservoir. These readings remained steady at 24" down from the walkway July 19 and July 30. The gate was lowered at the reservoir y approximately 4" to allow more water over the gate. VV South Shore Electric Motor and Pump Co. will be in week of August 9 to reinstall the No. 2 raw water pump that was removed for repair/maintenance. South Shore Waterproofing Company finished work on the building wall and on the windows on the pond side of the building. Continue voluntary monthly testing of raw water for EPA Cleared the bladderwort from in front of the intake. This is not a problem as yet. These cleanings are expected. Replaced filter cartridge on the #1 Finished Water pump. Routine cleaning of facility Routine groundskeeping Checked oil levels and packing on pumps. Checked dhve oil level on flocculators Flushed and cleaned turbidimeters Calibrated pumps and monitoring equipment Ran generator with full load Greased all necessary equipment Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $90,200.20 are hereby approved and you are requested to place them on a warrant for payment. Date .- DATE: August 5, 1999 Credit# Name of Creditor Account I Amount I Extended 11 Nationsrent-r , neerfli�c e one �'� $909.00 2 Ockers , _ 901-b ' 1 $105.00 3 in I $8.443.00 I 4 T > i ! $80.743.20 ; $89.186.20 5 6 . , l d11 7 7 - (J ! 81 WiltiD,11 ht�'V"'4n I/Opmh-KI; nAl—i 9 i dot 10 _ 12 � 9 ► I 13 < _ 14 j iA 2-al 1 15 ; 16 — -Tola 6 j^V cro 17 c ., 'rr le 18 19 201 1 ► - ,200. Sup't. Comm'r(s) J b TOWN OF COHASSET Conunissioners WATER DEPARTMENT ROBERT E.KASAMEYER :- •�� JOHN K.McNABB,JR. 339 King Street GLENN A.PRATT COHASSET, MASS. 02025-1398 OM1SU Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners September 30, 1999 Members Present: John McNabb, Chairman Robert Kasemeyer, Vice-Chairman Richard Muncey, Clerk Recording Secretary: Katherine Mintz Guests Present: Diane Sullivan, Fred Koed, Tom Gruber, Robert Eiben, George Hawksley, Mike Schrader, Dominic Tutela Chairman, John McNabb, called the Cohasset Board of Water Commissioners to order at 7:33 p.m.. Minutes: Minutes were passed out from the 8/17/99 meeting. Other notes were put off until further notice. Review Budget Status, Current Fiscal Year: Commissioner McNabb supplied everyone with a memo to the Board of Selectmen regarding Warrant Article for the December 6, 1999 Special Town Meeting, (see attached). It was stated that there is $115,000 left over from the tank. Some suggestions were to do Nichols Road, Red Gate Lane, or King Street. There was then a follow up on CHL and monitoring wells. There needs to be a follow up on Army Corp. study. Commission applied for $45,000 grant from DEP and should know results tomorrow. This would be in regards to watershed protection. Fred Koed and Rob Kasameyer both agreed that there was no need to discuss numbers right now that they could be submitted at a later date, but it would be a good idea to put in general article. Rob Kasameyer would like to move ahead with King Street. He stated that there have been many complaints of poor pressure. Richard Muncey stated that Black Horse Lane is very poor and a priority to him. He stated that there is not enough pressure for fire protection. Warrant: See attached for details Abatements: None Status Report from Operator: (see attached) The demand is down to under 600,000. Run time is down from 10 hours per day to 5 hours per day. Purchased some caulk and inspected the main building in areas where there are known leaks. Put some caulk in places where there appears to be possible water seepage into the block in orders to help stop the leaks. Gate is still leaking at corner of Highland Ave. and Beach Streets. George Hawksley reported that he has contacted two different contractors to see when they could repair the gate. He is presently waiting to hear form them. Fred Koed stated that there is a leak in a service located on Deep Run. He also stated that is was clearly the residents responsibility. Tutela Engineering: Stevens Lane, Holly Lane & Westgate Lane—Commissioner McNabb reported that he heard from several residents with severe problems. It was agreed that it is late in the season to address these problems immediately. The Commission asked Dominic Tutela if it was possible to replace while sewer was there. Dominic stated that doing it when contractors are there would save no money. John asked Dominic what would be the cost of Westgate Lane. Dominic quoted $40,000 plus $16,000 for extension on Windsor. Chip felt that it was too much money for only 2 residents. John explained that Holly Lane would be done in the spring. D'Amico gave too high of a price. Fred asked if the Commission would request to have money moved at Special Town Meeting. John said only if there is not enough funds left. John asked if this could be left open until testing could be done to determine the problem. John will let everyone know that this will be done in the spring. John will notify Steve McCormick and other residents when work and testing is to be done. John informed Rob that the Planning Board wants to review color and landscaping of tank. Dominic stated that they should listen to people in the business. October 27th is the next Planning Board Meeting. Sohier Street Wellfields: John McNabb stated that after speaking with Jim Perskey, of the DEP,that since it had been 1 year since we talked about Sohier Street Wells, that he got the impression we were testing alternative wells. John stated that he and Dominic have meeting scheduled on October 8th at DEP to discuss. John then stated he received an e-mail regarding something going on with the MBTA. Tom Gruber stated that mitigation is inactive for 9 months. There is no new information to report. Hingham lawsuit may have caused delays. Six weeks ago the veil was lifted. There has been however activity regarding, new information, new drawings have been requested. There have been meetings regarding the vibration. Tom stated that Section 106 regarding historic structure protections. This is now proceeding in the courts. There was discussion regarding if the Commission could define project without doing work. Rob stated that the Commission should be able to define activities with their engineers. Dominic brought up the testing of the wells. Where they should test, how many tests should be done and how often they should be done. He stated 20-25 test wells. This is an estimate. John stated that the Commission could give a draft at meeting next Friday. Tom cautioned not to put a limit on cost. Tutela doesn't want to go in with an incomplete proposal. Tom suggested estimating rehab low and new construction high. Norfolk Environment received a grant for$45,000 to do a water supply protection plan for the Commission. John wants to do a press release to the customers to let them know how they are saving money. There was a discussion on flushing hydrants. Chip suggested that they push for a 4 day per week, 9 p.m.-1 a.m. He stated if a system is implemented now that there should not be anymore dirty water calls throughout the entire system. Tiffany: Tiffany will be putting valve in King Street on Monday. They are almost done. There are a few services left. Tutela will have change orders at the next meeting. King Street Guardrail: Town wants to put guardrail over water main. John asked if the main needed to be moved and if so what would be the cost. Dominic said he would get a price. Next meeting is scheduled for October 141h, 1999. Nan Roth has a talk show and Dominic will be on it. Diane Sullivan wanted to know why projects couldn't be done in winter. John stated they would talk more on the watershed at the next meeting. RFP for plant audit: John stated that it was almost complete. The latest map for CCR from Norfolk Environmental looks good. Only a few changes are needed. It should be ready in one week. Rob Kasameyer made changes on verbiage. CHL Update: John will ask Norfolk Environmental to submit request for applicability to the Conservation Commission. No one on the Conservation Committee is on Negotiating Committee. Mark Bartlett will look at. Arrowwood: Wayne Robbins established a conservation trust in Scituate. Further details will follow. Robert Eiben announced that American Water works is now Buying AAET. He stated that his division would not be combined with Mass American Water. John requested something in writing if there would be any contractual changes. If there are going to be it needs to be sent to Rod Hoffman, Attorney for the Commission. Bob stated he would look into. Motion made by Commissioner McNabb to submit article for funding at Special Town Meeting. All in favor 3-0. Motion to adjourn at 10:09. All in favor 3-0. Approved By: Date:. 2 /Z Z obert Kasameyer,Acting Clerk Cohasset Board of Water Commissioners a TOWN OF COHASSET Conunissioners WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. 339 King Scree: RICHARD D.MUNCEY COHASSET, MASS. 02025-1398 Telephone 383-0057 MEMORANDUM TO: Board of Selectmen FROM: John K. McNabb, Jr., Chairman, Board of Water Commissioners ��, DATE: October 1, 1999 RE: Warrant Article for the 6, 1999 Special Town Meeting The Board of Water Commissioners hereby submit the following Warrant Article for the December 6, 1999 Special Town Meeting. Article ( ). To see if the Town will vote to raise and appropriate, transfer from the Water Surplus Account or other available funds, or borrow a sum of money, to: (a) repair, rehabilitate, clean and line, and replace waster mains, and make other capital improvements to the water distribution system; (b) repair, rehabilitate and make capital improvements to the Lily Pond Water Treatment Plant, (c) conduct water quality monitoring, establish monitoring wells, perform studies and take other actions to preserve and protect water quality in the watersheds for Lily Pond, the Aaron River Reservoir, and the sources of the Town's public drinking water supply; and (d) perform other capital improvements to the Water Treatment Plant,the water distribution system, or. other Water Department facilities.; or act on anything relating thereto. MEMORANDUM TO: Board of Selectmen FROM: Board of Water Commissioners DATE: October 6, 1999 RE: Warrant Article for the 6, 1999 Special Town Meeting The Board of Water Commissioners submit the following Warrant Article for the December 6, 1999 Special Town\fleeting. Article ( ). To see if the Town will vote to raise and appropriate, transfer from the Water Surplus Account or other available funds, or borrow a sum of money, to: (a) repair, rehabilitate, clean and line, and replace water mains, and make other capital improvements to the water distribution system; (b) repair, rehabilitate and make capital improvements to the Lily Pond Water Treatment Plant, (c) conduct water quality monitoring, establish monitoring wells, perform studies and take other actions to preserve and protect water quality in the watersheds for Lily Pond and the Aaron River Reservoir; (d) perform other capital improvements to the Water Treatment Plant, the water distribution system, or other Water Department facilities.; or act on anything relating thereto. iNe expect to have the following funds available to expend: FY 1999 surplus $ 98,596 FY 2000 principal 115:000 (tank funds don't have to spend) FY 2000 interest 907000 (tank funds don't have to spend) TOTAL $ 303,596 Preliminary allocation of funds: (1) Use about 50% for distribution system - $150,000 OPTIONS.- PHASE IV - Beechwood Street, S. Main - 3A ($183,500) C&L Nichols Road ($145,500) C&L PHASE V - Black Horse Lane ($115,000) replace 4" & 6" Bow Street ($96,000) new 8" Red Gate Lane ($82,000) replace 2" with 8" King Street ($ ??) - only Pond St- Scofield Rd??? replace (2) Use about 25% for treatment plant - $ 75,000 OPTIONS: Consultant examination of water plant - $50,000 Install finish water flow meter - $ 7,000 Install SCADA on chemical feed systems - $21,000 Install SCADA on raw water pump system - $20,000 Install SCADA on finished water pumps - $40,000 Replace filter media with GAC $10,000-$30,000 (3) Use about 25% for watershed protection - $ 75,000 OPTIONS - Install 3 monitoring wells around CHL - $30,000 Follow-up of Army Corps. study - $25,000(?) Water Resource Protection Study $45,000 (if don't get grant) -�V V� r� �D Town Of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $13,043.67 are hereby approved and you are requested to place them on a warrant for payment. Date : DATE: September 30, 1999 Credit#I Name of Creditor Account Amount Extended 1 Town of Cohasset Police Dept. cc:;�� +v cic• -dajnx C., $126.88 2 Deutsch Wiiliams Brooks j $2,020.13 3 Norfolk Environmental $2,341.39 11 4 ( Fz� a� wcrw, ec_a $1,417.50 $3,758.89 5 Donna Donoghue uFDs�Cz►` date b. t z,(� ray $625.00 6 DataNational Corporation jV& r Wx, &I. cis $3,570.00 7 FlowRite coves Pt,,- $608.00 i 8 r lardme t csF rsf Y $2,298.95 $2,906.95 I 9 Stiles Co., Inc. Sj( - a hole b0'Aceki I $35.82 I 1 10 pc' z Iv�.rY� 11kaw 12 13 aA or i 14 15 16 I i 17 I 18 19 20 Sup't. 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O L U) JF- W'mdNCOm V d (Dcow - 0 (o,w com LLMiMMrr - F- mUU El- N V t0 (D f- cO (3)i O r N M V't0 (O rn7 OIO NM VN0f-- W 0)I0 NMv0w r r r r r r r r r t- N N N N NIN N N N NM M M CO M M M m m - X V (7 6 O 0 9/30/99 R107 WATER DISTRIBUTION SYSTEM IMPROVEMENTS Westgate Lane Cost Estimate With 8"stub for Winsdor D.I.C.L. C900 PVC Item Unit Unit Price QTY COST QTY COST 1. Special Duty Police HR $29.00 0 $0.00 0 $0.00 2. Lumber Sheeting Left in Place MBM $0.01 0 $0.00 0 $0.00 3. Trench Rock Excavation CY $70.00 10 $700.00 10 $700.00 4. Excavation Below_ _Grade _ CY_ $0.01 0 $0.00 _ _ 0 $0.00 5. Bank R _un Gravel CY $0.01 0 $0.00 0 $0. 00 6. Pavement Cutting LF $0.65 1,192 $774.80 1,192 $774.80 7. 2 inch Temp. Patch SY $6.00 257 $1,542.00 257 $1,542.00 8. 3 inch Perm Patch SY $15.00 257 $3,855.00 257 $3,855.00 9. Paving outside trench Limits TON $1.00 0 $0.00 0 $0.00 10. ,V Loam and hydroseed SY $0.01 6 $0.06 6 $0.06 11. Portland Cement Concrete CY $0.01 0 $0.00 0 $0.00 12. 6"Ductile Iron Pipe LF $15.00 20 $300.00 20 $300.00 13. 8"PVC Watermain LF $29.00 0 $0.00 560 $16,240.00 14. 8"Ductile Iron Watermain LF $41.00 560 $22,960.00 0 15. 10"PVC Watermain LF $34.00 0 $0.00 0 $0.00 16. 12"PVC Watermain LF $42.00 0 $0.00 0 $0.00 17. 12"Ductile Iron Watermain LF $42.00 0 $0.00 0 $0.00 18. Ductile Iron Fittings LB $0.01 0 $0.00 0 $0.00 19. 6"Gate Valve and Box EA $450.00 2 $900.00 2 _$90_0.00 MA"Gate Valve and Box EA $550.00 1 $550.00 1 $550.00 21. 10"Gate Valve and Box EA $900.00 0 $0.00 0 $0.00 22. 12"Gate Valve and Box EA $1,100.00 0 $0.00 0 $0.00 23. 6"x6"Tapping Sleeve,Valve&Box EA $3,800.00 0 $0.00 0 $0.00 24. 8"x8"Tapping Sleeve,Valve&Box EA $4,000.00 - 1 - $_4,000.00 __ 1 -$4.000.00 25. 10"x8"Tapping Sleeve,Valve&Box EA $4,600.00 0 $0.00 0 $0.00 26. 12"x8"Tapping Sleeve,Valve&Box EA $4,800.00 0 $0.00 0 $0.00 27. 10"Cutting in Valve EA $5,000.00 0 $0.00 0 $0.00 28. Fire Hydrant LF $2,500.00 2 $5,000.00 2 $5,000.00 29. 3/4"and 1"Copper Tubing LF $5.00 _30_ $15_0.00 30 ___ $150.00 30. 3/4"and 1"Tapping Saddle and Corp. EA $330.00 6 $1,980.00 6 $1,980.00 31. 3/4"and 1"Curb Stop&Box EA $55.00 0 $0.00 0 $0.00 32. 1 1/2"and 2"Copper Tubing LF $10.00 10 $100.00 10 $100.00 33. 1 1/2"and 2"Tapping Saddle and Corp. EA $600.00 1 $600.00 1 $600.00 _34. 1 1/2"and 2"Curb_Stop&Box _ _EA $160.00 1- _ $160.00 1 _ $_160.00 35. Test Pit LS $0.01 0 $0.00 0 $0.00 36. By Pass LS $47,000.00 0 $0.00 0 $0.00 Total $43,571.86 $36,851.86 Contingency 4,357 3,685 $47,929.05 $40,537.05 605-134.xis 9/30/99 R107 WATER DISTRIBUTION SYSTEM IMPROVEMENTS Winsdor Lane Cost Estimate (Expressed as incremental cost to Westgate) D.I.C.L. C900 PVC Item Unit Unit Price CITY COST QTY COST 1. Special Duty Police HR $29.00 0 $0.00 0 $0.00 2. Lumber Sheeting Left in Place MBM $0.01 0 $0.00 0 $0.00 3. Trench Rock Excavation CY $70.00 0 $0.00 0 $0.00 4. Excavation Below Grade - CY _ - $0.01 0 $0.00 0 $0.00 5. Bank Run Gravel CY $0.01 0 $0.00 0 $0.00 6. Pavement Cutting LF $0.65 758 $492.70 758 $492.70 7. 2 inch Temp.Patch SY $6.00 171 $1,026.00 171 $1,026.00 8. 3 inch Perm Patch SY $15.00 171 $2,565.00 171 $2,565.00 9. Paying outside trench Limits _ TON $1.00 0 $0.00 0 $0.00 10. 4"Loam and hydroseed SY $0.01 0 $0.00 0 $0.00 11. Portland Cement Concrete CY $0.01 0 $0.00 0 $0.00 12. 6"Ductile Iron Pipe LF $15.00 0 $0.00 0 $0.00 13. 8"PVC Watermain LF $29.00 0 $0.00 375 $10,875.00 14. 8"Ductile Iron Watermain LF $4_1.00 _3_75 _$15,375.0_0 0 $0.00 15. 10'PVC Watermain LF $34.00 0 $0.00 0 $0.00 16. 12"PVC Watermain LF $42.00 0 $0.00 0 $0.00 17. 12"Ductile Iron Watermain LF $42.00 0 $0.00 0 $0.00 18. Ductile Iron Fittings LB $0.01 0 $0.00 0 $0.00 19. 6"Gate Valve and Box _ EA_ $450.00 0 _$_0.00 _ 0 $0.00 20. 8"Gate Valve and Box EA $550.00 0 $0.00 0 $0.00 21. 10"Gate Valve and Box EA $900.00 0 $0.00 0 $0.00 22. 12"Gate Valve and Box EA $1,100.00 0 $0.00 0 $0.00 23. 6"x6"Tapping Sleeve,Valve&Box EA $3,800.00 0 $0.00 0 $0.00 24. 8"x8"Tapping Sleeve,Valve&Box EA $4,000.00 0 $0.00 0 $0.00 --- . -_ -- - - --- --- -- -- - -- - - -- -- - ------ --- 25. 10"x8"Tapping Sleeve,Valve&Box EA $4,600.00 0 $0.00 0 $0.00 26. 12"x8"Tapping Sleeve,Valve&Box EA $4,800.00 0 $0.00 0 $0.00 27. 10"Cutting in Valve EA $5,000.00 0 $0.00 0 $0.00 28. Fire Hydrant LF $2,500.00 0 $0.00 0 $0.00 29. 3/4"and 1"Copper Tubing LF _ $5.00 _ 1_0 $50.00_ 10 $50.00 30. 3- and 1"Tapping Saddle and Corp. EA $330.00 2 $660.00 2 $660.00 31. 3/4"and 1"Curb Stop&Box EA $55.00 0 $0.00 0 $0.00 32. 1 1/2"and 2"Copper Tubing LF $10.00 -10 -$100.00 -10 -$100.00 33. 1 1/2"and 2"Tapping Saddle and Corp. EA $600.00 -1 -$600.00 -1 -$600.00 34. 1 1/2"and 2"Curb Stop&Box EA $160.00 0 $0.00 0 $0.00 35. Test Pit LS $0.01 0 $0.00 0 $0.00 36. By Pass LS $47,000.00 0 $0.00 0 $0.00 Total $19,468.70 $14,968.70 Contingency 1,947 1,497 $21,415.57 $16,465.57 605-134.xls REPORT OF THE OPERA T/ON AND MAINTENANCE A T COHA SSET WA TER DEPARTMENT SEPTEMBER 29, 1999 PREPARED FOR COMA SSET WATER COMMISSIONERS COHA SSET, MA SSA CHUSET TS SUBMITTED BY AmericanAnglian ENVIRONMENTAL TECHNOLOGIES COHA SSET DIVISION CL N N N N N N N N N N N N ON co C O (A O b r ~ ~ CO O r o d w p O O O o (h E o 0 0 0 0 0LO o 0 0 0 0 0 0 o . o o 0 0 0 0 0 0 0 0 0 o d. J C) a R0O O O O O O O O O O O O O O O O O O O O O O o 0 0 0 0 0 0 0oQ ci c i c i (i ri (h m ri m i m Yi c i c i m c i (i m m m �-i m m (1) ri i c i h i i 11 (h a � a -Op O O O 0 0 O O a OO 0 O o Ln 0 o O o o O C? 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I-- � � r � m (O (c (o (o Lo Ln in Ln (fl m N Ln Ln Ln Ln Ln V V V V V V V O Lo 3 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N Ln N tp d' N - o 0 0 0 0 0 0 0 Cl Cl 0 0 0 0 0 0 Cl Cl 0 0 0 0 0 0 0 0 0 0 0 0 o N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N O �' a o 0 0 0 0 00 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 (o 0 a E co m ca m co co m co oo m co co co co co m co co co oo co m m m co m m m of co o 0 Q a N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N 00 CO TREATMENT PLANT REPORT 9130199 COMPILED BYJOE HAMIL TON Partially re-plumbed the fluoride line into'the effluent. There was a partial blockage in the line at the corporation restricting full flow. Several readings have been recorded of the levels of the reservoir. The reading is presently steady at approximately 18" down from the walkway. The latest reading was taken on September 30. Purchased some caulk and inspected the main building in areas where there are known leaks. Put some caulk in places where there appears to be possible water seepage into the block in order to help stop the leaks. The pond level remained steady at approximately 73" (+/-) down from the concrete wings at the intake Performed monthly bacteria and fluoride sampling. All O.K. Cleared the bladderwort from in front of the intake. This is not a problem as yet. These cleanings are expected. Routine cleaning of facility Routine groundskeeping Checked oil levels and packing on pumps. Checked drive oil level on flocculators Flushed and cleaned turbidimeters Calibrated pumps and monitoring equipment Greased all necessary equipment DISTRIBUTION REPORT 9130199 COMPILED BY MARK KELLY Sewer contractor (D'Amico) broke water main on James Lane. The mark for the main was right on the correct location. Installed 0 new meters Did 6 final meter readings Replaced broken box and rod at 310 Beechwood Street Worked with contractor to repair broken water service at 130 Gammons Road Opened and closed various hydrants and gates for the contractors in town for bypasses and flushing as well as installation of water mains and hydrants. Tiffany working on Todd Lane, Church St. and Lower King Street Continued to locate and mark water mains and services for sewer contractor (D'Amico) Continued to locate and mark water mains and services for water contractor (Tiffany) Continued to locate and mark water mains and services for drainage contractor (Gioioso) Continued to locate and mark water mains and services for contractor Working on the culvert (Fiori) Gate is still leaking at corner of Highland and Beach Streets. We have contacted two different contractors to see when they could repair the gate. We are presently waiting to hear from them. Continued shutting off summer services as requested Answered dirty water and low pressure calls as needed Located and marked out water mains, shut-offs and service lines as requested by contractors and utilities Shut off service lines for contractors and plumbers as requested Checked meter readings and for service leaks as requested Weekly checks of reservoir and Brook control structure Weekly trips to the RTF TOWN OF COHASSET Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. 339 King Street GLENN A.PRATT - - COHASSET, MASS. 02025-1398 °MAC Telcphonc 383-0057 BOARD OF WATER COMMISSIONERS AGENDA Thursday, January 10, 2002 at 339 King Street 1 :30 Dean Rizzo — Cohasset Revitalization Corp 8:00 ROUTINE MATTERS 1 . Minutes 2. Budget Status 3. Warrant, Bills Payable 4. Status Repo,-UHousekeeping 5. Abatements 6. Pending site plan approvals/new connections 7. Correspondence 8. Commissioners Comments 8.30 Warrant Articles for March 30, 2002 Annual Town Meeting — review and approve 9:00 General Discussion 10:00 Adjourn 1 Minutes of the Cohasset Board of Water Commissioners May 27, 1999 @ 7:30 p.m. MEMBERS PRESENT: John K. McNabb, Jr., Chairman Robert E. Kasameyer, Vice-Chairman Richard D. Muncey, Clerk RECORDING SECRETARY: Katherine Mintz GUESTS PRESENT: George Hawksley, Mike Schrader, Dominic Tutella, and Mark Bartlett Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:35 p.m. 1.) MINUTES: George Hawksley distributed minutes from the special meeting on May 19, 1999. With a couple of corrections noted, John McNabb made a motion to approve the minutes of 5/19/99. Richard Muncey seconded the motion. Approved 3 — 0. 2.) REVIEW BUDGET STATUS: John McNabb reviewed the last billing quarter and said that revenues for this period were $277,223.00. John McNabb said that he is having town account Mike Buckley review our budget to see what kind of shape we are in. We are close, but should be o.k. 3.) WARRANTS & BILLS PAYABLE: The following bills were presented and approved for payment as follows: AmericanAnglian $39,969.44 Monthly 0 & M fee. Ti-Sales Inc. $230.69 Covers for meter pits. Donna/Donoghue $625.00 Costs to do data entry in order to prepare for the new Gemini accounting system. Deutsch Williams Brooks $1,616.70 Legal services pertaining to the issue of eminent domain at Scituate Hill. Meeting of 5/27/99 2 Flow Rite Valve Services Inc. $608.00 Caps on the Golden Anderson valves, previous caps worn out. Tutela Engineering Associates $26,549.38 $772.75 for putting together paper trail on Federico; $1,567.69 for work done on well sampling and well analysis for MBTA; $5,119.94 for engineering services — specs for main rehabilitation Phase 4A & 5A along with review work done on bids; $$9,565.41 for miscellaneous work done on generator, masonry repairs to building, & erosion control at Lily Pond; and $9,523.59 for work related to surveying Bear Hill access road, easement plans — tank related work. A motion was made by John McNabb to approve the copy of the warrant of 5/27/99 as presented. Rob Kasameyer seconded the Motion. Approved 3-0. 4.) ABATEMENTS: The Board reviewed a request for abatement from Luther Leighton of 309 King Street. According to George Hawksley, this faulty meter was skipping, going around, not registering and then jumping ahead. Rob Kasameyer said that he was very disturbed about this happening, asking if this has happened with other meters and how can we base our billing to the ratepayers — how do we defend what we are doing with our citizens. George Hawksley said that the maker, Schlumberger, would do a full analysis on this, stating that this is an occasional occurrence and occurs randomly. Richard Muncey said that we base our billing on the accuracy of the meter. Donna Donoghue had prepared abatement in the amount of $181.93. John McNabb made a motion to approve the recommended abatement for $181.93. Richard Muncey seconded the motion. Approved 3 — 0. 5) STATUS FROM OPERATOR: George Hawksley reported that Flow Rite Co. was in to do routine maintenance on the pumps and reported that the piston in the high lift pump #2 (Golden Anderson) was scored and in bad shape. The cost to repair this is in the $2,000.00 range. The piston could be run in an emergency, but George Hawksley said he would not recommend it. Dominic Tutella asked what the danger is of using it and George Hawksley reported that the butterfly valve may not close and it would have to be done by hand. Richard Muncey asked if the parts had to be ordered and George Hawksley said yes. Mr. Hawksley said that until this is repaired, we are operating with only one high lift pump. Dominic Tutela asked what the cost would be for a new piston. Richard Muncey said the problem with a new piston would be that the current pump is set in cement — that you would have to pay for labor costs associated with breaking up the cement and then repouring cement. Richard Muncey asked about the hydrant on S. Main Street and George Hawksley reported that the grade is being raised in that area. Meeting of 5/27/99 3 George Hawksley passed out his Operation and Maintenance Report with the following highlights: ♦ Dug up and repaired shut off's for the Town Pump and Cohasset Hardware that were destroyed by a snow plow over the winter. ♦ Worked with the sewer contractor to repair a broken service they hit on Newtonville Lane. ♦ Routine inspections, final reads, patched trenches, located & marked out water mains, shut off's and service lines as requested. Richard Muncey inquired about the septic system and George Hawksley said "so far, so good." John McNabb asked Dominic Tutella if there was any report back on the pump rehab and Dominic said that it was not completed yet. John McNabb inquired about the main rehabilitation project. Dominic Tutela said that Tiffany Construction was eager to begin work, the supervisor is Mike DeFeo. Dominic Tutella said that they are starting with Ripley, Smith, Spring, Cushing, and King and will begin by June 3, 1999. John McNabb told Dominic Tutela that Mark Hadad was unhappy about the timing of the pre-construction meeting and that it was too short notice. John McNabb inquired to the status of the press release notifying residents of the main project. Dominic Tutela said it would be ready to go to the press the week of June 3". John McNabb said he would like to review it before it is submitted. Commissioner Muncey asked if we were charging for shut off's and turn on's and George Hawksley said not during regular business hours. Richard Muncey inquired about work being done on River Road. George Hawksley said that there is a new home being constructed and a water line going in. Mr. Hawksley said he would get Commissioner Muncey more information and the name of the contractor (Landvest is the engineering firm). George Hawksley passed out a rough draft on Y2K progress. Mr. Hawksley asked the commissioners to review and feel free to mark it up with questions and comments. 6.) TUTELLA REPORT: At this point, John McNabb announced to all present that the recording of the easement for the Scituate Hill Water Tank was done on May 26th @ 10:00 a.m. Dominic Tutela said that the map of the tank was done and copies will be made available. Mr. Tutela said they were ready for the ZBA hearing. Meeting of 5/27/99 4 Federico Status: Mark Hadad, the town manager, wants the water department to approve a warrant to pay for the police detail. John McNabb said that we need to talk with town counsel first. John McNabb asked Dominic Tutela to talk with Rod Hoffman upon Mr. Hoffman's return from vacation. Phase 3 Main Rehabilitation: Mr. Tutela said that Tiffany Construction is due to begin work next Thursday, June 3, 1999 and everything is on schedule. The commissioners signed the Tiffany Contract. Other: Mike Schrader said he spoke with Paul Barry today. Mr. Barry claims that he is willing to work with the town, but "doesn't want to be dictated to", and according to Mike, said, "the town has a piece of land on Bearhill, why are they doing this to me?" John McNabb said that Valerie Swett received a letter from Barry's attorney (Schwandt) which said that he and his client were willing to discuss the access road, but wanted to know if the town would compensate us for the cost. Richard Muncey said to keep in mind that we have another section of land we can take if forced to (Susi property) — stating that we don't want to have to take it but if there is no other way to get to the tank, we need to consider the 20' right of way. Chairman McNabb said there would be a meeting on Wednesday between Schwandt, Tutella, Paul Barry, Valerie Swett and himself. Rob Kasameyer said if all present can come to an agreement, then the commissioners will authorize John McNabb to sign. John McNabb said that in this situation, we are trying to help but there is no object to paying for the value of land when we are offering to install for free a water main and a stub service. John McNabb said we know we can go eminent domain here. Richard Muncey said to see what kind of recourse they would be willing to offer — but the problem being is that they may say yes, but change there minds again. John McNabb said that Paul Barry probably has a plan of what he will do with his land but Mr. Susi most likely does not. Mike Schrader said that Paul Barry at one time had planned for a building on the other side of Crocker Land. Richard Muncey asked Mr. Schrader to look into this and let him know at the special meeting of June 3, 1999. Dominic Tutella said we should get copies of site plans from the planning board. John McNabb said to have AmericanAnglian and Tutela review these. Mike Schrader reported that he has spoken with Frank Shea regarding the portable generator. Mike Schrader passed out a quote for a two-month rental with an option for a third. John McNabb stressed that the spare generator needs Meeting of 5/27/99 5 to be manually hooked up to the permenant generator to kick on in the event the permenant one fails. 7.) LONG RANGE PLANNING DISCUSSION: John McNabb said that we would put this off and reschedule because Robert Eiben was unable to attend this evening's meeting due to illness. 8.) NORFOLK ENVIRONMENTAL: John McNabb said that Mark Bartlett was on the agenda this evening to discuss CHL and the long-range plan for the water department. John McNabb informed the Board that Rod Hoffman could not attend this evenings meeting because he was on vacation and that Bob Eiben could not attend due to illness. John McNabb said we need to scope out the long range watershed protection plan and Mark Bartlett said we need to get a copy of the 1986 watershed protection and delineation plan. Mark Bartlett asked if there were any GIS maps and John McNabb said yes, but they are not the electronic versions. Mark Bartlett then handed out a draft proposal of a surface water supply protection plan for the Cohasset Water Department. Mr. Bartlett said that this would be a very impressive piece of work when complete. Mr. Bartlett asked the Board to review this document and that a lot of time went into preparing it. Mark Bartlett said that not only is the watershed protection a requirement of the DEP, but it is a vital management tool for the community, used to establish new rules, and to communicate with the four surrounding towns for further protective measures. The Board of Health has a software package for GIS, maybe would could access it. Mark Bartlett said the purpose of the MA GIS mapping includes the Ark View derivative software which can create a map and customize it at a cost of approximately $800.00 for the software. The Ark Info software is the full professional scale package with full-scale relational database mapping at a cost of $7,500.00. John McNabb said that at that price it is more cost effective to contract this out. Richard Muncey said that the town of West Bridgewater uses the Ark Info and that it is a very impressive system. Mark Bartlett said that he will make sure that what we get from MA GIS is a workable map, something to load into. Mark Bartlett said the Board of Health works with Delaria Associates out of Franklin, MA. Mark Bartlett said the key is to create something useful. John McNabb said we could do our watershed and distribution system with GIS. John McNabb said that the product is a SWSPP (surface water supply protection program) specific to the town. Mark Bartlett summarized the details of each of the tasks involved in his proposal. John McNabb said that under the list of tasks of review of data, we should contact Norwell to see what they have. John McNabb asked George Hawksley to review all records and see if anything pops out — any reports from the past, etc. Mark Bartlett said that in the list of tasks, it refers to any DEP Meeting of 5/27/99 6 requirements and such topics as land use, water quality impacts, consultation with other towns, future impacts, and public access impact. John McNabb said that Peppermint Brook has high coliform levels. Mark Bartlett said that with a watershed-sampling program, you could get a complete look of sampling and the land control program. John McNabb said that we could have a watershed committee — made up of members from the Board of Health, Planning Board and Water Department. Richard Muncey said that there should be no vehicle access at the Wompatuck State Park and that the bunkers in this reservoir are lead lined. Mark Bartlett said that a regulatory control plan needs to be established — water quality and what to do in twenty years. John McNabb said that upstream from Lily Pond is a potentially productive aquifer (between here and Cohasset Heights) and requested Mark Bartlett to look into previous studies to identify. Mark Bartlett said that emergency plans need to be developed for the watershed and an educational plan to deal with the community. John McNabb said we need to identify grant money used for water shed protection and sewer money (grants to repair failed septic systems) to protect seepage into and around Lily Pond. Mark Bartlett said we should have a knowledgist assist. John McNabb said we also need to get an evaluation of the pond and the weeks to find out how badly it is atrophying. John McNabb said the long term solution is how to deal with what is going into Lily Pond. Mark Bartlett asked if Stop and Shop was within the watershed and where do their drainage lines go. John McNabb said he thinks that Stop and Shop is just outside the watershed, but to check with Harold (Litchfield) regarding any drainage questions. Mark Bartlett asked that everyone review his draft plan and get back to him with any questions or comments. John McNabb said we should discuss the plan at the next meeting scheduled for June 10, 1999. John McNabb said that Dominic Tutella, Rod Hoffman and AmericanAnglian are on the agenda to discuss ordinary vs. extraordinary maintenance. John McNabb said he would check to make sure this is a good date to have Norfolk Environmental return. 9.) OTHER: Discussion ensued about the meeting of June 24, 1999. Commissioner Muncey said that he would be out of town on that date. John McNabb asked Richard Muncey if he could make the meeting if it was rescheduled for Monday, June 21" instead. Richard Muncey said that would be agreeable with him. The June 24th meeting of the Board of Water Commissioners was then scheduled to June 21" John McNabb said that the meeting on June loth would discuss capital vs. extraordinary maintenance with Rod Hoffman, Tutela Engineering and Meeting of 5/27/99 7 AmericanAnglian along with the representative from the phone company will be in to discuss his request to put a cellular antenna on the tank. Rob Kasameyer inquired about the timing on the ZBA regarding the proposed water tank on Scituate Hill. John McNabb said he would talk with them and pre- breif them. Commissioner McNabb said he wants to do this correctly and will get the application forms tomorrow and will prepare them and file them on Tuesday (all dependent upon his getting the maps). George Hawksley said that there is a control valve problem and he will get a price as requested by the Board. George Hawksley said that he did not want to wait two weeks to find out about repair vs. new. Commissioner Kasameyer said to get the information and call the commissioners (is it likely that there are other problems as Dominic Tutela questioned.) Richard Muncey said to remember that with the cost of a new one, you still have to pay any costs associated with removing the concrete and re-pouring it once installed. George Hawksley was told to call Richard Muncey to review. Commissioner Kasameyer mad a motion to adjourn the May 27, 1999 meeting of the Board of Water Commissioners at 10:20 p.m. Richard Muncey seconded the motion. Approved 3 — 0. Approved By: Date: Richard D. Muncey, Clerk Board of Water Commissioners Meeting of 5/27/99 Minutes of the Cohasset Board of Water Commissioners June 10, 1999 @ 7:30pm MEMBERS PRESENT: John McNabb, Jr., Chairman Robert Kasameyer, Vice Chairman Richard D. Muncey, Clerk RECORDING SECRETARY: Donna Donoghue GUESTS PRESENT: Robert Eiben, William McAuliffe, George Hawksley, Mike Schrader, Domenic Tutela, Tom Keefe, Rod Hoffman, Mark Bartlett, Susan Ceci Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:32 p.m. 1.) MINUTES: The Board of Commissioners reviewed the minutes of the May 19, 1999, eminent domain meeting. A motion was made to accept the minutes. Voted 2-0 in favor. Minutes accepted. Commissioner Kasameyer arrived late and was not present for the minutes review. 2.) TUTELA REPORT Domenic Tutela told the Board he would like to schedule a meeting with the planning board so he can present them with a site plan for the new tank because of the type of project this is. He wants to find out what their major concerns are. He asks that the board be present at this meeting. Commissioner John McNabb says he needs their recommendation on the variance change anyway. The hearing on this variance is July 6, 1999. 1 John presents ZBA application regarding the land for the new tank. Domenic Tutela says that the new tank on Scituate Hill will need a drain for the overflow because of its location. This information will be needed for the ZBA meeting. Domenic will bring a description of this recommendation to the meeting and it will also be attached to the permit. Bill McAuliffe asks Domenic about the height of the overflow. Domenic says it will be approximately 60 feet. They are going for 75 feet for the tank height. Commissioner McNabb wants Domenic to send the water easement plan to Valerie Swett tomorrow. The commissioners will be discussing more on the tank at the next commissioners meeting on June 21, 1999. Commissioner McNabb asks Donna Donoghue to call Charles Schwartz from AT&T. He will be on the 6/21/99 agenda for 9 p.m. Domenic Tutela is working on the design for the D.E.P. The commissioners ask for an update on Tiffany Construction. Domenic Tutela says they are working. Most of the bypass is installed. They did a bacteria test which came back negative but the unknown bacteria count came back as a 150. Domenic told Tiffany he must flush the line again and retest. Domenic says that Tiffany is being very cooperative. Domenic says he sent the local papers a press release regarding all the work that is being done around town. He's hoping the papers will put something in them about the work being done, otherwise, Mr. Tutela will put in an ad notifying residents of the impending work. Commissioner McNabb expressed concern because he received a call from Peter Pratt saying that he was not notified about the work being done. John wants to make sure that everyone is notified. Mike Schrader explained that the contractor has notified all customers that are expected to be hooked up in the next week. Commissioner McNabb told Domenic Tutela that he had two calls from ratepayers. The first one was from Roger Lowe, Library trustee. Mr. Lowe called John regarding the size of the pipe going into Osgood School. He's concerned that the water line isn't big enough for the sprinkler system. Commissioner Muncey says that the water line is adequate. 2 The second call came from Tom Gruber of Pratt Court. His concern was about a hydrant being put down Pratt Court. Domenic Tutela says that a new 8" line will be going down Pratt Court 100' and that there will be a hydrant at the end. Bill McAuliffe wants all the houses on Pratt Court hooked up to the new 8" line. Domenic agrees. Domenic went on to explain that it will be up to the ratepayer to hook up to the new line. The contractor will put a corporation in front of the houses. If their lines are in the street, the contractor will hook them up. if the lines are going through someone's back yard, then it will be up to the ratepayer to come to the pipe. (3.) Susan Ceci - 44 Reservoir Road Susan Ceci spoke to the board regarding the abatement request she had given to Mike Taylor several months ago. Ms. Ceci said that she has been putting notes on the bills when she sends them in for payment noting that she is only paying for the share of water that she feels she owes. She has gotten no response from anyone and she wants to know what's going on. John McNabb asks Susan what exactly she wants abated. Susan went on to say that she turned on her water on Tuesday, June 8, 1999, at 2:30pm and she had no water. It turned out that she had started a wash at 10:30am and it still had not finished because the pressure was so poor. She had to go to her daughters house to take a shower. She called here and Bill went up to her house. He turned on her outside faucet and got water but not much. He also went to both neighbors on either side and they both had water but also not much. One of the houses was running a sprinkler system. The commissioners asked Ms. Ceci about the water filter. If the filter has not been changed it would cause a drop in pressure. They explained that filters restrict water anyway and they suggest once again that she have it removed. Susan is afraid to have it removed because she is afraid of getting dirty water again. The commissioners ask Ms. Ceci again what quarter she wants abated. She says that she wants to have the quarters abated when she was running the outside water to clear the lines. The commissioners ask Donna Donoghue to look up the quarters that Susan Ceci is referring to. Rob wanted to bring to Susan's attention the upcoming work that is going to be done. She may experience some problems during that time. Commissioner McNabb explains to Susan that unfortunately there really is not anything we can do regarding her pressure problem. Her location and the increase in the size of the system only magnifies her water pressure problem. He suggests that she should get a day tank 3 as some of her neighbors have done. Susan says that her neighbors told her that the day tank has not really helped. Commissioner Muncey says that the first thing that he thinks she should do is replace the water service. Commissioner Muncey explains to Ms. Ceci how the pipes get smaller and smaller on the inside over the years from buildup. Bill suggests that before she gets into a new service that he could hook up a garden hose to the blow off and connect it to her outside faucet to see if she gets better pressure. If she does not then putting in a new water service would be of no help. Ms. Ceci agreed to have this done. The commissioners voted to abate her fiscal year 99 quarters 1 and 2 water bills including interest. Voted 3-0 in favor. Susan also wants someone to get back to her regarding her $2,500. deductible for the damage done due to the defective nut on the filter system that was installed per our recommendation. Commissioner Kasameyer says he will contact Mark Haddad and find out where to go from here with that. 4. (Capital vs. Maintenance)AmericanAnglian Rod Hoffiinan, Asst. Town Counsel, arrived to discuss capital vs. maintenance. The board of water commissioners along with AmericanAnglian want to come to some kind of a resolution on what exactly is capital and what is maintenance. It was explained that there are three types of maintenance; 1. extraordinary maintenance, 2. capital goods and 3. routine maintenance. Bob Eiben passed out a breakdown of capital vs. maintenance and then went on to give his view on what is considered capital expenses such as, police, paving the street, replacing pipe, hydrant, etc., anything associated with "asset replacement". He says that whatever the accounting people look at as an asset is considered capital. If the job is considered capital then the board would pay for all encompassing work. Bob feels that the real gray area as to who pays what is in the maintenance area. Rob feels the problem is when it's a capital item. Is it the item itself or all the other costs that go with the installation. Commissioner McNabb read from the contract to help understand the wording and how it was meant to be interpreted. Bob Eiben says that if we go out on a service leak and all that is required is a repair clamp then the job cost would be paid by AmericanAnghan. If we go out on the same service leak and more than 50% of the pipe has to be replaced then it is a capital expense 4 and all costs associated with that repair would be paid for by the water commissioners. Commissioner Muncey brings up all the sewer work in town. When there is a break due to the sewer work, Commissioner Muncey wants an employee to go down to the break and watch them do the work, but not to give them any parts. If they need parts then they will be charged for them. The board doesn't want to see all these brass orders coming across the table because of these breaks. Mr. Muncey feels that we need to recover any money we can from the sewer department. Mr. Muncey feels that AmericanAnglian needs to keep track of the time that is spent on jobs for the sewer department work which is taking away from the water department work. Rob wants a letter sent to the sewer department letting them know that they will be charged for all future repair work done by the water department due to sewer construction work. Domenic Tutela brings up the fact that sometimes the sewer contractor rips up a water main because it was marked incorrectly. He also points out that the department does the best they can marking out water services but due to inaccurate records they sometimes are off the mark by several feet. The inventory list was brought up. The board tells AAET that the inventory that was in the building at the start of the contract should be the same inventory that's there at the end of the contract. Depending on the job the town will pay to replace some and AmericanAnglian will pay for some. The contract states that all corrective maintenance and preventative maintenance shall be paid for by the contractor. Naturally occurring incidents such as breaks is the responsibility of the contractor. If a break occurs because of an accident the town shall pay. Bob Eiben brings up a situation like cleaning the weeds out of Lily Pond. Is it expected? It is not budgeted for. The commissioners said that this has only been done twice and the commission paid for it. Bob Eiben noted that with some of these issues we are not going to be able come to an agreement just by discussing them. Commissioner Muncey reads from the contract and brings up an example. if we have a new water service going in, this is "our ball of wax,"but AAET subs it out to a contractor, the contract reads that it is the responsibility of the contractor (AAET) 5 to do yet the board pays for that added expense because the job is considered capital. The other commissioners say that it doesn't matter who does the work. Bob Eiben says he reads the contract to mean the commission wants his staff to do the work but he doesn't think it's talking about the payment. He feels its listed in the contract as duties and not who pays for it. Richard Muncey asks Mark Bartlett if he remembers that one of the things that the board rehashed when they were writing the contract was Richard wanted to do as much as possible in house so the board wouldn't get charged for every little thing going out. Otherwise if that's the case, the board might as well pay for everything. Mr. Muncey feels that's why we have operations and maintenance people. Bob Eiben says that the boards biggest advantage to a private company is that you're already paying for all the overhead and you're only going to charged direct labor plus 15%. Richard's point is that they shouldn't pay labor because with the contract, he feels they are already paying the contractor the monthly fee. Bob Eiben feels there was a half a person in the maintenance contract that wasn't included in the price. George Hawksley brings up the repair of the water main on Pond Street. It turned out to be an extensive repair and he questions who should pay for it. It wasn't more than 50% of the pipe. Domenic Tutela says he feels that because it was so extensive it should be covered by the board. Richard Muncey feels that these types of things are a common problem. He says that on any leak you would have to put two dressers on and replace a section of pipe. George says by that expense the charge should be the boards. In this incident using the 50% guideline will not work. Commissioner McNabb feels that this incident would fall under extraordinary maintenance. Richard Muncey points out that it's extraordinary only because a contractor broke it, not because they had to replace that much pipe. Bob Eiben brings up the fact that they have spent up to $30,000. plus dollars on maintenance and the contract says they AAET will only be responsible for work up to $15,000. Rob Kasameyer feels certain that some of the charges will be due to the sewer work. Bob said he did send the sewer contractor a bill a while back but never got reimbursed. Rob brings up again the importance of getting the letter out to the sewer department as soon as possible so we can start getting reimbursed for their errors. Domenic Tutela will get a letter out right away to the contractor telling them they owe AAET money and Domenic will cc the sewer commission. 6 A discussion pursued on how to handle future breaks caused by the sewer contractor. They determined that if the contractor borrows something from us to make a repair then they will sign for it and be asked to replace it as soon as possible. If they don't replace it in a timely fashion then they will be billed and Domenic Tutela will get involved to make sure we are reimbursed. Commissioner McNabb feels that maybe we need an amendment in the contract to cover situations like Pond Street. Mark Bartlett feels that it is not necessary because it clearly falls under extraordinary maintenance. Mark Bartlett also points out that when the commissioners put out the contract to bid it was to be understood that they (the contractors) were bidding on a system that has 170 year old pipes and there is a certain risk involved in that there may be allot of main breaks and the contractor will be required to repair them at their own expense. Mark Bartlett feels that if normal breaks are happening too often due to the age of the system then the board needs to look at capital expenditures. They need to schedule main replacements in areas that are clearly getting too old. Bob Eiben requests that maybe he and Richard Muncey can go over the stack of bills that AAET paid to see if some of them should have been paid for by the board to try and recoup some of the $30,000. already spent by AAET. The board agreed to let Richard Muncey and Bob Eiben work on that project together. Robert Kasameyer says that if they come across any that they have trouble agreeing on then they should bring those before the board and they will help make the decision. Commissioner McNabb wants to clarify that if a pipe breaks by accident, and it can be repaired, the contractor is responsible for it. If a pipe breaks by accident, and it needs replacement, then it becomes a capital expense and therefore covered by the board. Once it's determined who is responsible for the cost of the work then that party pays for all associated expenses due to that work. Police, fill, paving etc. New services are always a capital expense. Service renewal and replacement is considered a capital expense. Meters are always capital as long they are new meters. 7 General stock items are not capital. Mark Bartlett says that should be considered part of the operations of this department. Bob Eiben says he thought they agreed earlier in the meeting the board would pay for all the stock and AAET would reimburse them for any items they use. What it seems to come down to is the board pays for distribution stocks items unless AAET uses them for something that isn't capital. Mark Bartlett recommends that before the end of the fiscal year everyone reread the contract and set guidelines for the next year. The board and AAET will try to schedule a meeting as soon as possible to go over the guidelines for next year. Commissioner McNabb has scheduled the next commissioners meeting for June 21, 1999. John wonders if we can cover the guidelines at that meeting or maybe schedule another one in between the June 21 st meeting and July 1 st. Bob Eiben says depending on how many invoices he and Richard Muncey can't agree on will dictate if there will be time at the June 21 st meeting to go over them. It will be decided at the 21 st meeting whether another meeting will be necessary. 5.) RATES & FEES Commissioner Muncey brings up Rates & Fees. He wants to cover costs on service connections, etc. He feels that we are losing money on the work because the fees are nott covering our costs. Regarding the fee structure, Richard Muncey expressed concern that if we have to pay for the land at Scituate Hill there will be a water line already built and paid for by the water department. The developer of the rest of the land will be able to tap into it for a minimal cost to the developer. The problem with the fee structure is that if the main is 5 feet from a persons property line or is 100 feet from the property line the fee is the same. George points out that the fee structure is set up to cover 15 feet for the $900. and for anything after that there is an additional charge. Unfortunately that has never been enforced. Richard Muncey is concerned that the fee structure reflects a connection fee for a 1" connection at $1,000. but nothing for a 6" connection. 8 As an example Richard Muncey brings up the new line going into Rose Hill Development. He says we did not get a fee for that connection though we did get a fee from each house that tapped onto that new line. Domenic Tutela says that the new line should be considered an extension of the system and therefore no fee should be collected for it. That is the normal procedure. He does point out that you could collect an inspection fee for the pipe work. John McNabb makes a suggestion that instead of charging the contractor for installing a pipe for a new subdivision they could set a rule that requires the contractor to allow us to take ownership of that pipe once it's installed. Rod Hoffman said that is not unreasonable. Richard Muncey's concern is that if anyone is going to connect to the main for their property and they see the fee structure which shows a 1" being $1,000. charge but a 6" shows no charge they are going to go with a 6". Domenic Tutela says that needs to be changed because if a 6" line is being installed it is assumed that it will be a subdivision therefore the $1,000. fees will be collected for each house in that subdivision. George Hawksley brought up the fact that the Roys just installed a 6" line onto their property at 49 Margin Street. Rob Kasameyer suggests charging a fee of$200. per day for inspection of the pipe, such as making sure they are putting sand around it, etc., and doing everything properly. Domenic Tutela says that you can charge for tapping into the main, you just can't call it an impact fee which is what the $1,000. charge represents. Domenic also pointed out that no matter what size line it is, if it's a service line it's a service line and not a main. Rob Kasameyer wants to make sure the new fee represents the cost that we incur for a new water main to be installed. The board has money allotted for next year to have another rate study done but they would like to adjust the rates as soon as possible for the obvious trouble spots and not wait until the rate study. The board asks George Hawksley to do some calculations and figure out what costs go along with repair/replacements and new installations in order to determine what to charge. 9 6.)TUTELA REPORT Domenic Tutela asks Rod Hoffinan if it's worth going after liquidated damage against Federico. He went past the boards extension even though he never submitted a written request for that extension. Richard Muncey asks about recouping the costs they have incurred for Federico not having finished his job on time such as Tutela Engineerings extra time, etc. Rod Hoffinan says it's all very appropriate but the question is how easy is it going to be to get the money. He says it's legally possible and not a complicated suit. Domenic Tutela also wanted to point out that Federico never gave them certified payrolls and they have been chasing them for over a year. Domenic Tutela asks Rod Hoffman if he has any problem with Domenic Tutela going to the state regarding the certified payrolls. Rod Hoffinan did not. Mr. Hoffinan will talk to Paul DeRensis about the situation and get back to Domenic Tutela and the board with how to proceed with a lawsuit. 7.) MARK BARTLETT REPORT Mark Bartlett was in to speak about the grant documents. At the last meeting Mark gave the board a proposal for a water resource protection project to look at. Commissioner McNabb mentioned that he noticed on the internet the next day that the DEP now has a grant program that would do just that. The maximum amount of the grant is $45,000. which is what the board is looking for, John McNabb recommends that the board request Mark Bartlett do the grant application. The one glitch John McNabb says is that the board themselves can't directly apply for it. A third party must apply for it. Mark Bartlett points out that it is only available to surface water suppliers which makes us a very good candidate because there are so few around here. Mark Bartlett wants to ask the DEP in writing if he can apply for the grant for the board. He also wants to ask them any other questions that the board may have in order to help their chances of getting this grant. A motion was made to authorize Mark Bartlett of Norfolk Environmental to prepare the grant application as specified. Voted 3-0. Mark is going to make the pathway clear before he proceeds. He will make sure it is legal for him to apply for the grant for the board. 8.) TUTELA REPORT At this point John McNabb asks Domenic Tutela if there is any other business he needs to discuss with the board. Domenic brings up waterproofing. He said that the 10 contractor has submitted some shop drawings. Domenic says they are down to one shop drawing. There were a few problems that arose with the contractor not being able to get a certain sealant and then the contractor said it had too much volatility but it did not. Domenic felt that he might not have wanted to use this particular material. Domenic told him to use this sealant. Hopefully he will start working soon. The contract went out earlier in the week to the contractor and this should help to get him going. John McNabb asks Domenic Tutela if he's heard anything more from the state on doing the Zone II. Domenic said no he hasn't heard from them except that it might take six to twelve months before the state can get to it. John McNabb asks Mike Schrader about the Sohier Street well. John McNabb said Mike Schrader was going to do a report regarding what the contractor did, so we could send the report to the MBTA saying the quality of the water is great and so on. Domenic Tutela apologizes and says that never got done and they will get right on it and bring it to the next meeting. John wants to send a letter to the MBTA along with the report. 9.)HOUSEKEEPING John McNabb brings up the budget status of the current fiscal year. He says he spoke with Mike Buckley, town accountant, and was told that the board will probably not have a deficit this year. Mike Buckley says we are in good shape. The warrant was approved for a total of$7,247.77. The commissioners signed the commitment for the fiscal year 1999 quarter 4 billing period in the amount of$277,223.82 for water, $25,719.90 for sewer with a total of $302,943.72. George Hawskley told the board that Donna Donoghue updated the Schlumberger system making it Y2K compliant. 10.) ABATEMENTS Donna Donoghue submitted Susan Ceci's abatement that was approved earlier in the meeting. The commissioners signed the abatement for fiscal year 1999 quarters 1 & 2. 11 11.) STATUS REPORT The board was presented the status report from AAET. Richard Muncey asked if George Hawksley could add run times to the status report in the future. Commissioner McNabb asked if we could add the dirty water complaints to the report. Richard Muncey asked what the level is at the reservoir. John McNabb asked to have that number added to the status report also. A motion was made to adjourn at 11:20pm. Voted 3-0. Meeting adjourned. Approved by: Date: Richard Muncey - Clerk Board of Water Commissioners 12 1 Minutes of the Cohasset Board of Water Commissioners June 21, 1999 @ 7:30 p.m. MEMBERS PRESENT: John McNabb, Jr., Chairman Robert Kasameyer, Vice-Chairman Richard D. Muncey, Clerk RECORDING SECRETARY: Katherine Mintz GUESTS PRESENT: Robert Eiben, George Hawksley, and Mike Schrader Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:33 p.m. 1. POLICE DETAIL PAYMENT: The Board of Water Commissioners reviewed the previously discussed topic of transferring $28,000.00 from the Phase III water main rehabilitation act of 1998 over to the town's account in order to pay for police details incurred from Federico. Once agreed upon, a motion was made by John McNabb to transfer $28,000.00 from the Phase III water main rehabilitation account to the town account to pay for the costs of police details while Federico was working on the main project. Richard Muncey seconded the motion. Approved 3 — 0. 2.) MINUTES: The Board of Commissioners received a draft set of minutes for the meeting of May 13, 1999 and the meeting of June 9, 1999. The Commissioners agreed to review them before the next meeting for any possible changes and/or corrections. 3.) WARRANTS & BILLS PAYABLE: The following bills were presented and approved for payment as follows: Schlumberger: $1,530.00 System maintenance. Deutsch Williams Brooks: $1,987.35 Legal services performed at the request of John McNabb. Ockers: $2,608.00 Computer link to the town accountant's office to use with the new Gemini billing system. Meeting of 6/21/99 2 The Patriot Ledger: $35.00 Legal add for the erosion control notification required by the conservation commission on Lily Pond. Norfolk Environmental: $1,556.00 Watershed protection plan and memorandum work. Tutela Engineering: $14,150.66 $7,040.20 for engineering services for erosion control at Lily Pond; $355.47 for the work / papertrail done on the Federico dilemma; $2,707.38 for engineering services done for the new water main rehabilitation project; $4,047.61 for ariel photogramature work done on the Bear Hill access road. America nAngl ian: $43,862.94 $39,969.44 for the monthly 0 & M fee; $3,893.51 for Kathy Mintz to attend, record and type minutes of the Board of Commissioners from 1/1/99 — 5/27/99. Muzi Excavating & Construction: _> Hold <-- $2,455.50 Water main break on Stanton Road on Monday, June 14, 1999. The water department's backhoe could not be used due to being broken down and parts were on order. Hold for further clarification as to who is responsible for bill, AmericanAnglian or Cohasset Water Department. Richard Muncey and John McNabb said they feel AmericanAnglian is responsible for this invoice. A motion was made by John McNabb to approve the copy of the warrant as presented with the exception of Muzi Excavating & Construction. Rob Kasameyer seconded the Motion. Approved 3-0. At the last meeting of the Board of Water Commissioners, Robert Eiben gave Richard Muncey a pile of invoices, which he wanted the Commissioners to consider reimbursing AmericanAnglian for. Both Richard Muncey and Robert Eiben reviewed these before tonight's meeting and were not at any consensus. Robert Eiben asked Commissioner Muncey if he would mind meeting with him next week to review these invoices together. Richard Muncey agreed and a tentative date of June 30, 1999 @ 4:00 p.m. was set. Richard Muncey asked George Hawksley to attend for further clarification purposes. Commissioner Muncey said he had no problem approving some of the invoices, but said he had a big problem paying for items that were not authorized by the Commissioners and ordered by the previous manager. John McNabb said that they will then hold a special meeting to approve any warrants and last minute payments on July 01, 1999 @ 7:30 p.m. The Board agreed to this date and asked AmericanAnglian to submit any final FY 99' bills before the year-end closes (last date to submit is July 06, 1999). Meeting of 6/21/99 3 4) TUTELA REPORT Mike Schrader represented Tutela Engineering Services this evening. Mike Schrader reported that Dominic Tutela would like to see the sludge lagoons emptied before he can give an accurate picture of the repair work that needs to be done. Mr. Schrader reported that the masonry work on the building began today. Mike Schrader said that the Cohasset Conservation Commission had no problem with approving the redesigned plan for erosion control at Lily Pond. Previously, they flat out denied using crushed bank backfilled, but were quite pleased with the new plan to use a few large boulders and stones with vegetation to control the erosion. John McNabb said that he spoke with a resident (Mr. Meliash) of Ripley Road who wants to increase his water service from a 3/4" line to a 1" line. John told him that he did not think his request would be a problem. After discussion with fellow Board members, it was felt that we could not do this because there is a strict procedure in place which states that residents must pay the cost to improve their water service from the curb stop into the property. Rob Kasameyer asked John McNabb to send the resident a letter stating that he is sorry, he gave him the wrong information, that after reviewing how we have handled this in the past, he would have to pay to upgrade the service. Since the contractor is already down the street, it may be less that the usual fee of $900., but no more than this. It was also suggested by Richard Muncey to include in this letter the fact that Mr. Meliash may see an increase in pressure due to the new main installation and may not have to spend any money in the first place. Mike Schrader wanted to make the Commissioners aware that there were some broken curb stops on Ripley Road that they have had to repair. Under the contract, they are not responsible to fix these but have done so anyway. Richard Muncey told Mike Schrader that he was unhappy with the lack of communication between the sewer and the drainage contractors with the water department. Commissioner Muncey told Mike Schrader to tell Dominic Tutella that this is a huge problem — that no more than a weeks notice has been given to do mark outs, which is totally unreasonable. George Hawksley said that Billy and Mark have been doing the best that they can under the time restraints and have said that the white markouts being done by D'Amico have assisted them in marking out main locations. George Hawksley said with proper notice of 30 days, this work could have been done a long time ago and made our job easier — we can not dedicate our men to spending all the time marking out their project due to lack of proper notification. Richard Muncey said that he resented the letter sent to the water department by the contractor, D'Amico Construction. Mr. Muncey said that this contractor was hired by the town, and that they have no right telling us how to run our business — we are not run by the town. Rob Kasameyer said we do not have to respond to this letter, but should go back to Tutela Engineering Meeting of 6/21/99 4 and express our dissatisfaction. Commissioner Kasameyer said to carbon copy Mark Hadad and Dan Coughlin on the letter. Richard Muncey said the burden is laid on us and we cannot bring in an inexperienced person to do mark out's, as suggested in the letter. Rob Kasameyer said that we are not against working with them, but they have been totally unreasonable. 5) ABATEMENTS: None. 6) STATUS REPORT FROM OPERATOR George Hawksley reported that we had a record high pumpage day on 6/19/99 with a 1.754 million gallons pumped. Mr. Hawksley told the Board of Commissioners that they have figured out and repaired the problem that was allowing run times of only 2 — 3 hours. The DP transmitter on the raw water intake was clogged in the tubing from the Venturi meter to the transmitter. Old Colony Mechanical replumbed the tubing and Process Environmental came in and installed a new hard drive on the computer in the control room which had become inadequate. The run time has gone from 2 — 3 hours to 5 — 6 hours, which will increase how much water is coming in at one time. George Hawksley said that we are close to approaching our .75 MGD withdrawal limit and said that we should consider contacting the DEP to inquire about increasing our limit. Mike Schrader said that in his last conversation with DEP, they did not want to see us go over our limit and said when we are approaching it, to give them a call. The DEM said that they would like us to violate it for three consecutive years first. George Hawksley said that your yearly average to date is .636 and today is the first day of summer. July will be the big usage month in Cohasset. John McNabb passed out a newspaper article he obtained out of the Sun Chronicle newspaper about the water shortages in the Attleboro area. This article discussed the serious water woes in the communities of Plainville, Attleboro and Wrentham — with total outdoor watering bans. George Hawksley discussed the letter sent by resident Jeanine Holway requesting reimbursement for stained laundry. Ms. Holway called earlier in the day and talked with Donna, wanting to know if the Board had reviewed her request. George Hawksley said that her laundry issues were from the water main break on Stanton Road, stating that we got discolored water calls from Beechwood Street, South Main Street along with Stanton Road. A large piece of AC pipe had broken off the main. Rob Kasameyer said to send Ms. Holway a letter stating that we are sorry for any inconvenience this may have caused, but to let her know we are not responsible for main breaks due to natural causes. Commissioner Kasameyer asked to carbon copy this letter to Mark Hadad. Meeting of 6/21/99 5 7) HOUSEKEEPING: George Hawksley told the Board that the staff has been very busy and they have not had time to do the work up at Paula Buick's, as previously discussed. George Hawksley said he was tempted to have a contractor do the work. Discussion ensued as to if a private contractor did the work, who would be responsible for the bill. Commissioner Muncey said that if we can have AmericanAnglian perform the work at no cost to the water department, why would we pay for a contractor. Rob Kasameyer asked Mr. Hawksley when the staff would be available to do the work and Mr. Hawksley said maybe in 4 — 5 weeks. Rob Kasameyer said to send Paula Buick a letter apologizing for the delay, that due to local construction and a very busy season, we were behind schedule. Commissioner Kasameyer said to let her know that we may have time to do the work in 4 — 5 weeks, stating that communication is important. George Hawksley said that Paula Buick has been very understanding to date. 8) WATER TANK: John McNabb said that it was unofficial, but according to some rumors he has heard throughout Cohasset, the ZBA has already voted in favor of the new water tank. The official meeting and vote will be on July 06, 1999 at 7:30 P.M. Commissioner Muncey said that after the official vote is taken, we should send the ZBA a note of thanks and appreciation for their favorable decision. Mr. Muncey said that boards are rarely thanked. John McNabb told Mike Schrader to inform Dominic Tutella to be prepared for a 5-10 minute talk before the ZBA as to why we need the second tank and the suitable location for these reasons. John McNabb said he would be prepared to speak. Rob Kasameyer asked what would be the visual impact in the Sunrise Assisted Living Facility. Commissioner's Kasameyer and McNabb requested Tutela prepare a profile and site line for the ZBA meeting. Consensus among the Commissioners and Mike Schrader was that there are already tall pine trees bordering the property and that should be sufficient. John McNabb said that town counsel Valerie Swett is still trying to get Schwandt to agree to the proposal. John McNabb said we would need to meet with the Planning Board on 7/21/99 @ 7:30 p.m. for approval. Commissioner McNabb said they would probably accept the same information that is brought by Tutela Engineering to the ZBA hearing. Richard Muncey asked Mike Schrader why Tiffany Construction was all over the place and George Hawksley said they have done three locations for tap sleeves and valves and are now concentrating on Ripley Road alone. Mr. Schrader said that the plans for Pratt Court are installing a 55' stub on Grubber's property line Meeting of 6/21/99 6 that will eliminate the need for a new hydrant. This will cost approximately $10,000.00. John McNabb inquired about Norman Todd Road and if construction would be going near Todd Lane. Mike Schrader said that construction would be stopping right at Todd Lane. John McNabb said that there are four residents on this street who are having severe water volume problems and we should consider replacing the line while we are there. John McNabb asked Tutella to look into a price for this. Richard Muncey said that he was aware of the water problem there, but questioned if we should consider fixing another line where in an area where there are more residents and get more "bang for the buck." Mike Schrader asked what the Board of Commissioners summer meeting schedule was. John McNabb replied that it is the same, every other week except for July's schedule that is as follows: • July 01, 1999 — a quick board meeting at 7:30 in order to approve any outstanding last minute invoices for fiscal year 1999 • July 06, 1999 — hearing before the ZBA for the Scituate Hill Water Tank approval • July 21, 1999 — hearing before the planning board for the Scituate Hill Water Tank approval • July 22, 1999 — regular Board meeting at 7:30 Mike Schrader reported that OSHA was down at the Tiffany job site today and reportedly found a couple of minor violations. Tiffany will be fined and the water department is not responsible. John McNabb told Mike Schrader that he wants a report on the Sohier Street Wells for the July 21, 1999 meeting. John McNabb said that resident Virginia Burbank is concerned with the water department plan for Y2K. John McNabb said he will write an article on the water departments efforts on Y2K and Rob Kasameyer said to send her the standard form letter we have been sending to everyone. John McNabb made a motion to adjourn the 6/21/99 meeting of the Board of Commissioners at 9:45 p.m. Richard Muncey seconded the motion. Approved 3 — 0. Approved By: Date: Richard D. Muncey, Clerk Board of Water Commissioners Meeting of 6/21/99 TOWN OF COHASSET conunissionen WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. 339 King Street RICHARD D.MUNCEY == COHASSET, MASS. 02025-1398 onASU Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners August 17, 1999 @ 7:30pm MEMBERS PRESENT: John McNabb, Jr., Chairman Robert Kasameyer, Vice Chairman RECORDING SECRETARY: Tape Recorder GUESTS PRESENT: George Hawksley, Robert Eiben, Mike Schrader, Arthur DeVentis, Mark Bartlett, Vinnie Buca, Molly Hochkeppel, Valerie Swett Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:30pm. 1.) MINUTES: No minutes were discussed at this meeting 2.) WARRANT The warrant was signed and approved in the amount of$70,907.90 3.) STATUS REPORT The status report was presented to the commissioners by George Hawksley. It was noted that the production was averaging 1.2 million gallons a day for August. The highest production on record was 1.475. Commissioner McNabb asks George Hawksley for the run time. George Hawksley explains that for some reason it did not get printed out. Commissioner McNabb asks that George have that information next meeting. The reservoir was down 27', and is being monitored regularly. The rehabbed raw water pump was installed and has been running for a few days. Commissioner McNabb asks about the finish water pump. George Hawksley says that he is still waiting for that to come in. George also mentions that.Paul Parsons of Parsons Electric returned the sewage ejector but it has not been installed. The Commissioners bring up the gate that is leaking on Beach Street. George Hawksley explains it is not a major problem and that the packing on the gate is letting the water by. The distribution men have been opening and closing it trying to get it tight. Commissioner McNabb asks if the gate should be replaced at this time. George Hawksley responds that although it may be an older gate he feels it is not necessary to replace it at this time. He wants to continue to work the gate and see if it will seat itself. Commissioner Kasameyer asks when should we consider digging it up before it becomes a problem. George Hawksley says that in another month they will make the decision whether or not to dig it up. George explains that it is the valve that supplies Highland Avenue and everyone in that area would be out of water. He wants to avoid this scenario at all costs. George Hawksley reports that marking out the water lines for the sewer contractor is ahead of schedule. He also tells the board that the sewer contractor has only hit two lines and they put in over a mile of pipe. 4.) HOUSEKEEPING: Security door is still waiting for glass to come in. Kents Carpet came in and made some recommendations for carpet and tile. They were going to go back to their office and discuss it with our insurance company. 5.) LEGAL COUNSEL: Valerie Swett told board of water commissioners that she reviewed the appraisal for the Scituate Hill tank land. The value of the appraisal was $50,500. She said that the status of the negotiations was negative. The commissioners had a good meeting with the owners of the land on June 2, 199% and they were suppose to hear back from their engineers but as of this time have not. The land owners were also suppose to get back to Tutela Engineering with the location of the road, height and grade, etc. but never did. Valerie explained that she went through the proper procedures but never could connect with Attorney Schwandt. She felt there was no willingness to cooperate. Attorney Schwandt and the land owners were notified in writing about this Commissioners meeting and they knew what was going to be discussed. All the proper procedures were done in preparation of the land taking. Commissioner Kasameyer made a motion to accept the land taking. Commissioner McNabb seconds the motion. All in favor 2-0 to adopt order of taking (see attached). Both Commissioners signed Order of Taking papers. Commissioner Kasameyer made a motion to accept the Resolution Regarding Damage Award of Scituate Hill. Commissioner McNabb seconded. All in favor 2- 0 to adopt Resolution Regarding Damage Award. Commissioners signed papers. Commissioner McNabb said that the planning board will be the next step. They will get their help with designing the tank, drainage and access to the property. He said that the Department of Environmental Protection was more concerned with more technical things like how the tank is being built. Mike Schrader of Tutela Engineering said he spoke with Nancy Noonan at the planning board. She said that there were two meetings scheduled for September. Mike Schrader asks the board if they want Tutela to submit the site plan as they have it now or does the board want Tutela to wait until the later meeting to have a more precise plan with all the pertinent information on it. The board feels they want to wait until the second meeting so they will only have to go over this once. They recommend Tutela submit it by September 10, 1999. The planning board meeting is on September 29, 1999. The next scheduled Commissioners meeting will be September 16, 1999. 6.) TUTELA ENGINEERING: Mike Schrader and Arthur DeVentis are in to give an update on the projects going on in town. Mike Schrader reports that Tiffany Construction has completed the work on Smith Place, Spring Street and Cushing Road. Mike Schrader presented a change order for the drainage improvements done by Fiori Construction. The contractor replaced a broken valve on Summer Street, work that was not in the original contract. Commissioner Kasameyer motion to approve voted 2-0. 7.) NORFOLK ENVIRONMENTAL: John McNabb wants to specifically concentrate on the grant that he asked Mark Bartlett to write for the $45,000 for surface water supply protection plan. John McNabb presented an endorsement letter he drafted. The deadline for submitting is the 20th. John McNabb received letters from the Board of Health and the Town Manager. John McNabb asked Mark Bartlett for an update on the status of the application. Browns Auto Repair oil leak was discussed. Vinny Buca was in representing the Arrowwood land. Mark Winchester and Dave Bjorkland the owners of the land are willing to sell it to the state. The value of the land has not been determined. The first thing that will have to be done is to get an appraisal on the property. Commissioners ask Mark Bartlett to give them his opinion on the plan as presented to see if it is something they should pursue for watershed protection. Motion to adjourn at 9:45PM Voted 2-0 TOWN OF COHASSET RESOLUTION REGARDING DAMAGE AWARD SCITUATE HILL WHEREAS, the Board of Water Commissioners (the "Commissioners") of the Town of Cohasset (the"Town") have this day determined that pursuant to Article 20 of the April 5, 1997 Special Town Meeting as amended by Article 9 of the March 30, 1998 Special Town Meeting and pursuant to Chapter 128 of the Acts of 1886, as amended, the public convenience and necessity require the taking of an easement on Scituate Hill as shown on a plan hereinafter described; and WHEREAS, the Commissioners have this day approved an Order of Taking pursuant to Chapter 79 of Massachusetts General Laws of permanent, temporary and drainage easements over certain land located in Cohasset (the "Parcel"), shown on a plan entitled, "Water Easement Plan", prepared by Tutela Engineering Associates, Inc. (the "Plan"); and WHEREAS, the Commissioners have received an appraisal of the value of said Parcel prior to the adoption of said Order of Taking, being a written appraisal by Thomas J. Mulhern and Associates. BE IT NOW THEREFORE RESOLVED, that the aggregate sum of Fifty-Two Thousand Five Hundred dollars ($52,500.00) is awarded as damages for the taking of permanent, temporary, and drainage easements described in the Order of Taking and paid to or divided among the claimant or claimants producing evidence of an ownership interest therein, provided that the Commissioners may reconsider and amend said award of damages based upon information or appraisals received subsequent to this meeting and prior to the payment of said damages; and FURTHER RESOLVED, that if any party named hereinafter as the owner of the Parcel is not a true owner of the Parcel, then the award is made only to the true owner(s) of the Parcel; and FURTHER RESOLVED, that the Treasurer of the Town of Cohasset is hereby authorized and directed immediately to invest such sum in an interest-bearing bank account until a lawful demand is made for a payment pro tanto or until all claims for damages are finally settled; and FURTHER RESOLVED, that Notice of the Taking be sent to the supposed owner of both the Parcels, and to all mortgagees and lien creditors, including the Tax Collector/Treasurer of the Town of Cohasset, and that no payment on account of the taking shall be made to the supposed owner(s) until the Town of Cohasset receives payment in full for all outstanding and overdue taxes; and FURTHER RESOLVED, that the Commissioners reserve the right to withhold payment from any claimant who cannot establish ownership of the whole title to the Parcel to the Commissioners' satisfaction, or to impose additional conditions prior to a partial payment. ADOPTED this 17`'day of August, 1999. TOWN OF COHASSET BOARD OF WATER COMMISSIONERS J hn McNabb L!Z)4 J 4 Robert E. Kasameyer Richard Muncey Exhibit A Interested Parties: Herbert S. Alexander, Trustee Crocker II Realty Trust Award amount: $52,500 ::ODMA\GRPWLSE\DW.Boston.Lib 1:24442.1 (5002.16) ORDER OF TAKING SCITUATE HILL The undersigned being the majority of the duly elected and serving members of the Board of Water Commissioners (the "Commission") for the Town of Cohasset (the "Town"), acting by authority of Massachusetts General Laws Chapter 79, as amended; of Article 20 of the April 5, 1997 Special Town Meeting as amended by Article 9 of the March 30, 1998 Special Town Meeting; and of Chapter 128 of the Acts of 1886, as amended, having complied with all of the preliminary requirements prescribed by law, having determined that common convenience and necessity require the taking of permanent, temporary and drainage easements on Scituate Hill as shown on the Plan (as defined below), do hereby adopt and decree this Order of Taking and do hereby take by eminent domain on behalf of the Town, over the Crocker Property(as defined below) in the Town of Cohasset and County of Norfolk, for the purpose of constructing, installing, maintaining and replacing from time to time an access road to a water storage tank, sub-surface water main lines, drain lines, and utilities, and all improvements and equipment appurtenant or attached thereto above or below ground, including without limitation site work, vehicular and pedestrian travel, pipes and other equipment, bounded and described as follows: Permanent and temporary easements over land shown on the plan attached hereto entitled "Water Easement Plan", dated June 3, 1999, prepared by Tutela Engineering Associates, Inc. (the "Plan"), and drainage easements as described below. Permanent Easement A permanent easement for the purpose of constructing, installing, maintaining and replacing from time to time an access road to a water storage tank, sub-surface water main lines, drain lines and utilities, and all improvements and equipment appurtenant or attached thereto above or below ground, including without limitation site work, vehicular and pedestrian travel, pipes and other equipment, over those portions of the Crocker Property(as hereafter defined) shown on the Plan as "30'Permanent Easement Area". The Crocker Property consists of Lots 4A, 3A, and 5B-1 described on the plan entitled "Plan of Lot 2B- 1, Lot 3A, Lot 4A and Lot 513-1 in Cohasset, Massachusetts", dated January 28, 1997, by Bradford Saivetz& Associates, Inc., recorded in Norfolk County Registry of Deeds Plan Book 447 as Plan 269 of 1997. Temporary Easement A temporary easement for the purpose of constructing, installing, maintaining and replacing from time to time an access road to a water storage tank, sub-surface water main lines, drain lines and utilities, and all improvements and equipment appurtenant or attached thereto above or below ground, including without limitation site work, vehicular and pedestrian travel, pipes and other equipment, over those portions of the Crocker Property (as defined above) shown on the Plan as "20' Temporary Easement Area". The temporary easement shall exist from time to time when reasonably required for construction, use and maintenance of improvements in and under the permanent easement area. Drainage Easement A drainage easement (i) for the purpose of surface drainage from the road to be constructed on the above-described permanent easement, over those portions of the Crocker Property (as defined above) down grade from the permanent easement; and (ii) for the purpose of occasionally draining the water tank to be constructed by the Commission on Scituate Hill into that area identified as "Proposed Drainage Easement" on the plan filed at Norfolk Registry of Deeds Plan Book 447 as Plan 268 of 1997. Any vegetation or improvements on the land above-described are included in this Order of Taking. The damages sustained by reason of this taking by any and all persons owning an interest in the Crocker Property are valued and awarded in a resolution of even date adopted by the Commission. If any party named hereinafter as an owner of the Crocker Property taken is not a true owner of said Crocker Property, then the award is made only to the true owner(s) of said Crocker Property. The names of the supposed owner or claimant of the Crocker Property is as follows: Supposed Owner Herbert S. Alexander, Trustee Crocker H Realty Trust 21 East Main Street Westborough, MA 01581 For title, see deed at Norfolk Registry of Deeds Book 8435 Page 427 Adopted under seal at Cohasset this 17'day of August, 1999. TOWN OF COHASSET BOARD OF WATER COMMISSIONERS J i 1, A- ` n 1 (- llvC' l J hn McNabb obert E. Kasameyer Richard Muncey 2 COMMONWEALTH OF MASSACHUSETTS Norfolk County, ss. August 17, 1999 w,d Then personally appeared the above-named John McNabb,Robert E. Kasameyer, and RichaEd-Mitneey as they constitute a majority of the Town of Cohasset Board of Water Commissioners, and acknowledged the foregoing instrument to be their free act and deed before me. Notmyrublw My commission expires: ::ODMA\GRPWISE\DW.Boston.Lib 1:24330.1 (5002.16) 3 RFP Meeting November 5, 1999 - 10:05am Mark Bartlett started meeting. After explaining how the meeting was going to be ran be asked for any questions. Questions that were asked were - 1. Does commissioners have budget? 2. Has there been any building or equipment assessment done? 3. What is the selection process? a. Commissioner will evaluate technical proposal. b. Town manager controls money part 4. Will there be a conflict if there is a working relationship already in place with AmericanAnglian? 5. How old is the plant? (1977) 6. Are original plans for the plant available for review? 7. Who did the original design? 8. Is there a reason for the short time frame for RFP to be completed? 9. Is there any other water quality reports available such as disinfectant byproduct data? Mark Bartlett also explained that the Commissioners want details on how the bidder arrived at their price proposal. Also, if the bidder has changes in contract they would like to see what it is. Write the changes down and make it clear why they want the specific changes. ckD 12 97 9 IWO 7 omm- 1 Minutes of the Cohasset Board of Water Commissioners May 13, 1999 @ 7:30 p.m. MEMBERS PRESENT: John McNabb, Jr., Vice Chairman Richard D. Muncey, Clerk MEMBERS ABSENT: Robert Kasameyer, Chairman RECORDING SECRETARY: Katherine Mintz GUESTS PRESENT: Robert Eiben, Peter Simpson, George Hawksley, Mike Schrader, Dominic Tutella, Council Valerie Swett, and Selectman Diane Sullivan Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:40 p.m. 1.) MINUTES: Minutes from January 01, 1999 through April 01, 1999 were approved as presented. 2.) REVIEW BUDGET STATUS: John McNabb reviewed the letter he sent to Mark Hadad regarding the hydrant rental fees. 3.) WARRANTS & BILLS PAYABLE: The following bills were presented and approved for payment as follows: CompUSA $52.49 Purchase of one Norton Y2K disk to check computers for Year 2000 compliance. Tro-Con Corporation $129,315.00 Purchase and installation of one generator. Thomas J. Mulhern Associates $1,200.00 Costs for land survey of Scituate Hill Property (new tank). A motion was made by John McNabb to approve the copy of the warrant as presented. Richard Muncey seconded the Motion. Approved 2-0. Meeting of 5/13/99 2 4.) ABATEMENTS: None. 5) STATUS FROM OPERATOR: George Hawksley reported that Mr. Schwartz, a representative from AT&T has been persistent in wanting to speak to the Board regarding installing a wireless antenna on the Bear Hill Tank. John McNabb said that we are very busy right now and will have to delay this presentation until a later date. John McNabb told George Hawksley to let Mr. Schwartz know that we will entertain his presentation, but at a later date. George Hawksley reported that he sent a letter to Mrs. Good explaining the leaking pipe at the bridge and a status of what and when things will be corrected. Mr. Hawksley passed out his operations and maintenance report and highlighted upon the following: • Production is starting to go up. Richard Muncey asked about the readings on the affluent color for the 71h of May. George said that it could be a typographical error. • There were two water mains, which were hit by the sewer contractor — one at the George Mealy Post and the other on Newtonville Lane. • The quarterly meter readings were completed. • Erosion of Lily Pond — Tutella is presenting a drawing to be presented to the Conservation Commission for approval on June 3rd • Sewer ejectors — one was completed on 4/16/99 and the other is pending. • Customer Paula Buick — on 4/29/99, the staff went up to this property and reviewed the layout of the main and service connections. Work is tentatively scheduled for the week of 5/17/99. Going up to collect a check for $900. Prior to work being performed. Richard Muncey brought up the issue of increasing the $900.00 renewal fee up to the actual cost to the water department. John McNabb agreed, but said the Board needed to review the rate and fee structure before deciding to do this. John McNabb said it would be a good idea to have Rob Kasameyer present and Richard Muncey agreed. George Hawksley said that Liquid Engineers would be in Rawley Mass on Monday, May 171h doing a tank cleaning. Liquid Engineers said that they would welcome anyone up to take a look at this project. John McNabb said it was too short notice for him to go, but both George Hawksley and Dominic Tutela said they were planning on attending. John McNabb asked George to report back to him on this subject. At 8:05 p.m., town counsel Valerie Swett arrived and a motion was made by John McNabb to go into Executive Session in order to discuss potential litigation. Richard Muncey seconded the motion. Approved 2 — 0. Meeting of 5/13/99 3 Minutes of the Cohasset Board of Water Commissioners out: t�fiullvein. May 13, 1999 @ 8:05 p.m. MEMBERS PRESENT: John McNabb, Jr., Chairman Richard D. Muncey, Clerk RECORDING SECRETARY: Katherine Mintz PRESENT: Robert Eiben and George Hawksley Chairman John McNabb called the meeting of the Board of Water Commissioners into Executive Session at 8:05 p.m. John McNabb made a motion for the purpose of a special meeting to review negotiations related to the acquisition of the taking of the land located on Scituate Hill in the town of Cohasset for the purpose of a new water tank. Richard Muncey seconded motion. Approved 2 — 0. Valerie Swett said that Thomas Mulhern & Associates have not called her back to date regarding an updated appraisal of the land. John McNabb said that he did get an updated appraisal for the easement of 30,000-sq. ft. — for $40,000.00. John said that the problem is that the letter from the appraiser should state that the appraisal is for a temporary easement taking. Valerie Swett said that we can get a letter stating the access is of zero value and we have two choices — the first is that we can delay and secondly see if Mulhern Associates will give us the letter we want. Counsel Swett said that we couldn't vote on the taking without a clear appraisal, stating that if we don't get the letter, we would be vulnerable. Ms. Swett said it is obvious this needs to be made to conformity. Richard Muncey asked if we could do this by the next meeting and Valerie Swett said that we only need 48 hours for the posting. Ms. Swett said that this posting states that "pursuant to, we intend to take such and such a piece of land." She said that the eminent domain laws are complicated and confusing. John McNabb said that if the exposure is low, we could safely do it because we have the appraisal on what the land is'worth. Valerie Swett said that we need clerk certified copies of town meeting votes, and then go and record which would allow us to post in 48 hours, maybe even by Meeting of 5/13/99 -4 Wednesday, the 19th. John McNabb said let's put the taking off until May 19`h by acquisition negotiations of real property. John McNabb said he felt better about doing it once — the right way to avoid having it overturned. Valerie Swett said she sent another letter to Mr. Susi and still no response. John McNabb made a motion to adjourn Executive Session at 8:17 p.m. Richard Muncey seconded motion. Approved 2 — 0. A second motion was made by John McNabb to return to the public meeting of the Board of Water Commissioners at 8:17 p.m. Richard Muncey seconded the motion. Approved 2 — 0. Approved By: Date: Richard D. Muncey, Clerk Board of Water Commissioners Meeting of 5/13/99 5 The Board of Commissioners returned to public meeting at 8:17 p.m. Chairman John McNabb made a motion to postpone the discussion of eminent domain on Scituate Hill this evening until Wednesday, May 191h at a special meeting of the Board of Water Commissioners. Richard Muncey seconded the motion. Approved 2 — 0. Town Counsel Valerie Swett asked the Board if they wanted to schedule a meeting with Attorney Schwandt pertaining to the Crocker II property. Ms. Swett said that she has written and called Mr. Schwandt and has had no reply. Ms. Swett then asked Dominic Tutella if he had a plan for the Barry Land and Dominic said he had only a sketch. Valerie suggested the Board also consider taking an easement on the access road. John McNabb said that he will have Mulhern Associates do an appraisal on the access road and asked if Ms. Swett could call Mr. Mulhern to have this performed before the special meeting on Wednesday, May 19, 1999. Valerie Swett agreed. Dominic Tutella said that he would try to contact and state that he "heard the Commissioners are thinking of taking the access road property by eminent domain." Valerie Swett thought this might be a good idea. John McNabb said that his only question is if we move to take the Barry property by eminent domain, do we still follow the "s" curve or take the more direct route. Richard Muncey said that he felt we no long had to aid Mr. Barry and could take the direct, straight up route. Valerie Swett said that you don't have to choose the "S" access road, but on the other hand, you don't want to make him have a case against you. Valerie Swett asked the Board if she should give the appraiser both access road plans (the "S" road and the straight road), thus paying for two appraisals. John McNabb said to go with what is best for us, whether it is straight up or curved. John McNabb said that this was a difficult situation because on one hand, we were the reason his landfill was shut down and on the other hand, we want his land. Valerie Swett said that she would talk to the appraiser and make sure she has an appraisal done on the Barry land. Ms. Swett said she would have the appraiser attend the special meeting scheduled for Wednesday, May 19, 1999 to discuss the Susi and Barry properties (Counsel Swett left the meeting at 8:30 p.m.). 6 ) TUTELLA REPORT: Dominic Tutela said that the bids were in for the 1999 main rehabilitation — phase 3B, 4A and 5A, and the low bidder is Tiffany Construction. John McNabb said to call this main rehab project "3B". Dominic Tutela said the second lowest Meeting of 5/13/99 6 bidder was Excavation Management Systems and that both Tiffany & Excavation Management's references checked out good. Dominic Tutella said that Tiffany has all the municipal experience. Robert Eiben asked how much the bids came in at and Dominic Tutella reported Tiffany was in the amount of $451,000.00 and Excavation Management was in the amount of $488,000.00. The Board reviewed the references and comments made about the two bidders. John McNabb said that he would like to have Tiffany Equipment & Construction come in and have a pre-construction meeting with the water department staff and Dominic said that this would be a good thing to do. John McNabb made a motion to award the 1999 main rehabilitation project to Tiffany Equipment & Construction. Richard Muncey seconded the motion. Approved 2 — 0. Dominic Tutela said that Tiffany was anxious to begin the project and asked if there were any objections to him beginning by setting up his equipment. The Board had no problems with that. Federico Status: Dominic Tutela said that he sent a letter to Mr. Federico and has not had a response. John McNabb said it is now time to have legal counsel, Rod Hoffman, review the legal issues here and begin to proceed with taking action. Mike Schrader of Tutella Engineering handed out six copies of the masonry restoration contracts for signature and said that hopefully the repairs to the water department will begin by the end of the month. Richard Muncey and John McNabb signed all six copies. Generator: Mike Schrader handed out three original contracts for the Generator. Mike said that one needs to go to Mike Buckley at town hall, one for Tutella Engineering and the other is for the water department. John McNabb and Richard Muncey signed all three copies. Mike Schrader also reported on the portable generator to cover the water department during the Y2K period. Mike Schrader said he is working on the rental of a diesel generator from December 20, 1999 — January 20, 2000. Richard Muncey suggested renting the generator around December 151h due to the holidays. John McNabb said that we could rent the generator for one month with the option for two, in the amount of $3,200.00 for the first month (includes set up charges) and then $1,200.00 for each month after. John McNabb said it was worth renting it from December 15, 1999 through February 15, 1999 and asked Mike Schrader to come back with a two-month rental agreement. Zone II: Mike Schrader reported . that the Department of Environmental Protection's time line to complete the Zone II Is six to eighteen months. John McNabb said there is not point of reactivating the Ellms Meadow at this time. Meeting of 5/13/99 7 Pump Testing: Dominic Tutella said that testing was completed on the High Lift and Raw Water Pumps at the Water Treatment Plant. Mr. Tutella said he was surprised at the results — that all pumps were performing at or close to their design capacity. High lift pump #1 showed that it was performing at or near its original curve, high lift pump #2 was not as good as pump #1, but was adequate and the two raw water pumps were pumping at their original curve. According to Dominic Tutella, the pumps are performing at or close to their design capacity and the plant is capable of processing 3.0+ MGD. Dominic Tutella recommended not rebuilding any of them and to only work on fixing high lift #2 at this time. John McNabb recalled a discussion in the summer of 97' — stating that the meters had problems back then. Dominic Tutela said that the meter readings were fine, that they checked out close to what was being put out. George Hawksley mentioned that there was 300,000 gallons missing between the chart and the totalizer. Dominic Tutella said that the totalizer us usually correct and this was verified with the high lift pumps and meters. Mr. Tutella said that with the intake shut off, the draw down numbers make sense. Mr. Tutella said that the pumps are not a restriction. Commissioner McNabb asked to double check this out to make sure the meters are reading correctly and that there must be other ways to check how the meters are reading. Dominic Tutella said that the venturi meter is a fixed unit, once it is set up, it's a physical thing and nothing changes. Mr. Tutela said why spend money fixing something that is not broke. John McNabb asked if there were any maintenance records and George Hawksley said there weren't many. Mr. Hawksley said that they were going to have the vibration tested. Pertaining to raw water pumps #1 and #3, John McNabb asked if there was a pump #2 and Dominic Tutella said yes, but he didn't want to upset the plant. John McNabb said he still didn't know about pump #2 — that we should check it out and include checking the meters for the water pumps. John McNabb said do whatever method is necessary to verify .the readings. Dominic Tutella said he felt comfortable that four out of five are in good shape. Other: John McNabb said that there are numerous topics to discuss at the next meeting of the Board of Commissioners (May27, 1999) such as: ■ Clarification on what is capital versus maintenance expenditures with Rod Hoffman. ■ Have Rod Hoffman review the possibility of legal action against Federico Co. ■ Mark Bartlett will be here to review Cohasset Heights Landfill issues along with water shed protection for Cohasset. ■ Long range plan for the plant and long range comprehensive plan for the distribution system. Richard Muncey asked Dominic Tutela to have the inspector on the sewer construction contact the water department as to what is going on, what phase Meeting of 5/13/99 8 they are in, etc. in order to keep the water department up to date. Mr. Tutella said that this would be a good idea. Dominic Tutela informed the board that the condition of Ripley Road was poor — that there was 22 feet of peat under the roadway. Dominic Tutela said he has never seen a street this bad. John McNabb told Dominic Tutella that he wants to be sure the sewer and water mains won't be bumping into each other. 7.) AMERICANANGLIAN REPORT: Robert Eiben introduced the Board to Peter Simpson, Senior Vice President of Operations at AmericanAnglian's main office in Marlton, New Jersey. Mr. Eiben discussed the issue of a new manager with the Board, stating that he has been in touch with Dick Cohen (former superintendent under Cohasset Water Services) but the idea of subletting with two different contractors was not a good choice. Mr. Eiben proposed George Hawksley become the new manager in Cohasset. John McNabb said he had no problem having George Hawksley manage the water department. Richard Muncey said that he agreed, that George has the experience in the operations end and that he had a good relationship with George. Mr. Muncey said he would welcome any assistance George may need and stated that he could contact him at work during the day should he ever need to. Mr. Eiben said that there was some bad moral due to the previous manager and that John Pereira had applied for employment at Mass American in Hingham. Mr. Eiben said his plan was to promote George Hawksley to Manager, John Pereira to Chief Operator and have Joe Hamilton come on full time and take John Perrier's job. (Diane Sullivan arrives at 9:20 during this conversation). Richard Muncey said that he agrees with the choice and that George knows how to deal with the public in Cohasset. Peter Simpson said they will enroll George Hawksley in the Fast Track Management Program, which should enhance his management skills. John McNabb mentioned that George may need some assistance on policy type issues and both commissioners felt it would be a bonus to have George attend some management classes. Peter Simpson said the Fast Track management System will take approximately 18 months to complete. Peter Simpson discussed what AmericanAnglian could offer the Cohasset Water Department. Mr. Simpson said that AmericanAnglian is taking Y2K very seriously with a deep network with American Water Works in the United States and with Anglian Water in the United Kingdom. Mr. Simpson said, "we are well connected and have hopefully anticipated everything and have a vast contingency plan." Mr. Simpson said that there is an incident room already set up at the Marlton, NJ office and that they are well prepared and working hard on refining the current contingency plan. John McNabb said the only thing not nailed down yet is the computers. Peter Simpson told the Board that Cohasset's Y2K work was very well placed and that very few people are at Cohasset's level yet. Mr. Simpson said that work was very commendable. Meeting of 5/13/99 9 Peter Simpson said he was deeply concerned about the Bear Hill Tank situation and the sludge issue. Mr. Simpson said that the tank is a potentially nasty situation and should be put on a priority list. Mr. Simpson said that the alum sludge build up could cause big problems if there was a trunk water main break and would contaminate the customer's water. Chairman McNabb said that at this point, they were waiting to build a new tank and that yes, it is the main problem of our system also due to odor and taste issue. Mr. Simpson said there were options and John McNabb said that he will put this back on AmericanAnglian, that since it's been delayed again due to delays in the proposed tank on Scituate Hill, he wants AmericanAnglian to come up with a DEP approved plan to clean the tank. Mr. Simpson said that would not be a problem as the tank was a large risk. George Hawksley said that Liquid Engineering will be in Rowley, MA on Monday and that he was planning to visit the site. Richard Muncey said that he would like George to report back to him on his visit and give him his opinion. Peter Simpson stressed that this tank is an issue, and please do not wait until something happens. Mr. Simpson said he felt uncomfortable about it. Mr. Simpson said that one of the benefits of using AmericanAnglian is that we own most of the assets we run — thousands of main, sewer, water and wastewater plants. Managing assets are second to none, you have us sitting here and we are here to help. John McNabb said he would like to dip into the well. Peter Simpson told the Board not to hesitate, feel free to contact him at any time. John McNabb said that monitoring new requirement for the CCR (consumer confidence report) is an issue, to reduce to .80 THM, cryptosporidium, and giardia. Asset management and what do we anticipate along with what do we have to consider down the road. Peter Simpson said chlorine, get to the end of the plant no doubt. Mr. Simpson said that a chlorine free residual works best. According to Mr. Simpson, a monochlorimine mixed with ammonia is currently being used in Europe and we have an extensive database. Mr. Simpson said any thoughts we have are of access to you. John McNabb asked about the filter bed dilemma. Robert Eiben said that the DEP wants a 4-ft. GAC depth. John McNabb said that the big questions are the taste and odor problems with the ratepayers. If we can't flush the main, then how much of the taste and order is from the tank and the mains versus production itself. Mr. Simpson said you have a right to understand what the problem is, that It may be many factors and you need to get an accurate view as to what is going on. Robert Eiben said this needs to be studied more. Peter Simpson said that at some point, a huge amount of alum was going out into the system, ending up in your tanks, trunks and deadends. John McNabb said he would count on AmericanAnglian to help put the long-range goals and plans together looking at the expertise in the plant. Chairman McNabb said that Tutela Engineering is working on the long-range distribution plan and that we need to have a comprehensive plan. Meeting of 5/13/99 10 Minutes of the Cohasset Board of Water Commissioners May 13, 1999 @ 10:07 p.m. MEMBERS PRESENT: John McNabb, Jr., Chairman Richard D. Muncey, Clerk RECORDING SECRETARY: Katherine Mintz PRESENT: Robert Eiben and George Hawksley Chairman John McNabb called the meeting of the Board of Water Commissioners into Executive Session at 10:07 p.m. in order to discuss pending litigation with Cohasset Heights Landfill. John McNabb said that negations are over, although not officially. There are problems getting everyone together. According to John McNabb, people are disgusted with Mr. Barry for trying to apply for a transfer station. Negations are dead, according to Mr. McNabb. Richard Muncey said this is good, because we now have more leverage. John McNabb said the two reasons why everyone is upset is: a.) Paul Barry wanted us to amend the agreement for a transfer station on the same property (after the sale went through). b.) After the land court decision, the CHL Concerned Citizens could now have a chance to sue to remove the illegal waste. CHL prepared an agreement for judgement and wanted the town to agree to a motion to have the citizens group removed. John McNabb said that CHL has a sub-closure plan and John McNabb has asked Norfolk Environmental to review it. John McNabb has asked Mark Bartlett to give him a letter as to what's wrong with the closure plant. John McNabb said that two months ago, an agreement was agreed to with different subcommittees. John McNabb said that before we officially say it is over, they will give CHL a copy of the last agreement we agreed with and a final version of what we want — and we will tell them to take it or leave it. Mark Bartlett of Norfolk Environmental is putting the latest version together now. John McNabb said that CHL has appealed the land court decision and is asking the town to agree to delay its time to file it brief. John McNabb said he would call back and state no, we will not accept any delay. John McNabb said that tow weeks ago, 4B was an illegal waste dumping. The town filed a complaint in court at $100.00 per day. John McNabb said that town Meeting of 5/13/99 11 counsel Dorensis asked if we should cash out at $15,000.00 and dismiss the criminal complaint. John McNabb made a motion @ 10:20 p.m. to adjourn Executive Session and return to the public meeting of the Board of Water Commissioners. Richard Muncey seconded motion. Approved 2 — 0. A third motion was made by John McNabb to adjourn the May 13, 1999 meeting of the Board of Water Commissioners. Richard Muncey seconded the motion. Approved 2 — 0. Approved By: Date: Richard D. Muncey, Clerk Board of Water Commissioners Meeting of 5/13/99