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HomeMy WebLinkAboutMinutes - WC - 08/01/1998 - Minutes from the months of August to December, 1998. TOWN OF COHASSET Conunissionm WATER DEPARTMENT ROBERT E.KASAMEYER � JOHN K.McNABB,JR. z M 339 King Street RICHARD D.MUNCEY COHASSET, MASS. 02025-1398 o""SSE Telephone 383-0057 Meeting: Water Commission Date: August 27, 1998 Time: 7 : 30 p.m. Members Present: John McNabb, Jr. , Vice Chairman Richard D. Muncey, Clerk Member Absent: Robert E . Kasameyer, Chairman Recording Secretary: Ann McDonald Other Present: Richard Federico Arthur LeVentis William McAuliff Brian Moran Dominic Tutela Tanna Kasperowicz Mark Bartlett Kevin Ulmer Diane Sullivan Bob Eiben 1 . Minutes : Moved by Richard Muncey to approve the minutes of June 25, 1998 and July 13, 1998; second, John McNabb. WARRANT Bills Muzzi Excavating, $15, 500 . 00 -- approved. Deutsch Williams, $979. 64 -- approved. Water Commission August 27, 1998 Page 2 Tutela Engineering $27, 628 . 75 approved. The Commissioners had a question regarding out of pocket expenses, phone bills and charges for photographs . Richard Muncey asked that the photographs be kept with the Water Department' s files . Dominic Tutela said all phone calls are coded and any out of state phone calls were probably made to a manufacturer, etc. B&C Commercial Sales : This has been paid on last week' s warrant. American Anglian - $39, 69. 44, approved. HOUSEKEEPING Susan Ceci, invoice for a Moehn cartridge and washers . Moved by Richard Muncey to reimburse Ms . Ceci twice the amount ($25 . 85) for the Moehn cartridge and send the reimbursement with a letter stating it is for replacement of filters only. Voted: 2-0. Moved by Richard Muncey to have the filter removed at the Ceci house as soon as they are sure the flow will not be changing; second, John McNabb. Voted: 2-0 . NEW BUSINESS: Mrs . Maichle, Wood Way: Mrs . Maichle was not present, but the Commissioners discussed Ms . Maichle' s request for a hydrant to be installed near her property on wood Way so there can be flushing to improve the discoloration problem with the water going into her house. John McNabb said this is a private way and the town is not allowed to dig on private property. He is not against this request but he wants to stay consistent with how the Commissioners have handled Newtonville. Richard Muncey said asked if the town should put a blow off in where it would take the same amount of time to put a hydrant in because the Water Commission Water Commission August 27, 1998 Page 3 will eventually be flushing the whole street . If there is nothing down that street it will not get flushed, and it probably should. . It was agreed to tell Ms . Maichle that town counsel will be contacted regarding the private way issue; and if they can figure out a way to do this, then it is all right with the Water Commissioners . Carbone Lane: John McNabb said town counsel' s opinion was that the town should release the escrow money to Joseph Carbone in the amount of $25, 000 . 00 . This money has been sitting in escrow for 8 years . Moved by John McNabb to release the money in the Carbone Lane escrow account to pay back the $25, 000 and the rest of the money to come from the capital funding account 61-450- 5375-080 . Voted: 2-0 . OLD BUSINESS : Mr. McKinnell Little Harbor Road The meter test showed that the bench conditions were running properly. Mr. McKinnell said he called the meter people in Hingham. He asked to talk to the meter engineers, and they would not give him the phone number for this office. The installers in Hingham told him he probably has a leak some where in his house or that he has not been shutting off his water closets properly. Mr. McKinnell said he has been watching the red triangle on the meter and when the system is shut down it is not moving. This proving that there are no leaks in the system. Bill McAuliff said he tested all the toilets, and they do not leak. Moved by Commissioner McNabb that it has been established that there was no water use and that the Water Commissioners will rebate 50 percent of the usage; second, Richard Muncey. Voted: 2-0. Donna Donahue will reconfigure the invoice/rebate for Mr. McKinnell . Water Commission August 27, 1998 Page 4 NORFOLK ENVIRONMENTAL Mark Bartlett and Brian Moran submitted a draft of the report regarding potential contaminant migration from CHL to Lily Pond. Mark Bartlett said after the Commissioners authorized them to do more work in regard to two more areas they went back to the VLF area to determine if fractures exist looking for north/south trending fractures . Previously the VLF found fractures running form the west side of the CHL landfill all the way to Boulder Lane. The second day they did more traverses running across east and west . The report is not fully complete, but it appears that there is a major north/south fracture that extends from Boulder Lane down to Brass Kettle Brook. Mark Bartlett said this is definitely a significant water-bearing fracture. The Commissioners and Mark Bartlett and Brian Moran reviewed Norfolk Environmental' s plans of where the VLF was done on CHL. Mark Bartlett said there is a big mound of earth there now with very thick dense woods . The VLF instrument operator walked at 100 foot stations . (The plans showed by lines where the VLF operator walked. ) The VLF operator walked at 110 degree compass bearing to pick up the signal . (The VLF is the same frequency used to locate submarines . ) Mark Bartlett said the fracture trends become very minor and hard to discern. A couple of explanations for the sudden change in fracture pattern is that these fractures are coming down and pinching out or terminating, but on the westerly side they found the possibility of another important fracture starting. Mr. Sechen was not very cooperative. He would not let them into the well on his property, but they were allowed to take a sample from Sechen' s tap. The report showed that the water from Sechen' s well is clean, with conventional perimeters on Sechen' s well for chloride at 9. 4; COD' s at 68 . Brian Moran said well 7 had no hits of VOC' s; well 8 had no hits of VOC' s, but well 9 had hits of VOC' s . In well 9 there was found: 1 . 4-Dichlorobenzene was found at 10 ppb the mcl on this is 5; 1-2 Dichlorobenzene was found at 2 Water Commission August 27, 1998 Page 5 this has a much higher allowable drinking water level for comparison. A little chlorobenzene a-chloro ethane isopropylbenzene and n-propylbenzene in the low parts of the levels . Also it showed up in this location at the surface water monitoring sample at the MW-9 well . Surface water sample at MW-9 showed a little toluene -- 1 part per billion; chlorobenzene at 2 parts per billion and 1-4 dichlorobenzene at f4 . The surface water was sampled in the detention basin. In well 8, the chloride was 12 COD' s less than 4 . In well 9, the chloride is elevated at 430 . Total cyanide was found at the detection limit and the COD' s 229. Surface water at 9: the chloride is 570 and COD is 223 . At the detention basin the chloride was 220 and the COD was 70 . Mark Bartlett said they compiled data from the CSA at selected wells that they thought were important around the landfill that will represent points of compliance looking at potential leachate migration or actual impacts on the watertable and they put together graphs hoping to see some trends over time . The conclusion was that there is definitely migration of contaminants coming out of the landfill which are impacting the groundwater table in general . The wells looked at with the one exclusion of the MW -9, which is on the property line at the landfill, none of the perimeters have exceeded MCL' s standards to date. In terms of impact on watershed they believe the landfill is affecting the groundwater and this pathway of the bedrock is an issue to date that has never been considered seriously. Mark Bartlett said it raises the question when they go to close this landfill out, what should they be doing? Maybe they should put in wells as an early warning system and keep an eye on these. Another step would be to get them to back off a little in this proposal for the dam even though it has some merit; but maybe a better way to do this is to provide more positive leachate drainage issues at the landfill boundaries . Why let it get off the site and then dam it? Kevin Ulmer said part of the problem is the oldest part of the landfill is unlined, and it sits right on the property line with the Webb Norfolk site. They don' t have any room to do anything because they are right on the line, so there will be migration of leachate into the ground across that border. Mark Bartlett said maybe there should be some trenching and some barrier walls built at this point and Water Commission August 27, 1998 Page 6 perhaps the trenching can include some piping that would provide a positive release in that area. Conclusion: 1 . Volatile organic compounds have been found historically in wells located in Whitney Woods between CHL an Lily Pond. These wells are located down gradient of CHL. At least one compound, 1, 4-diclorobenzene, has been consistently found on the western side of the landfill, bordering the wetlands at concentrations that exceed the Massachusetts Department of Environmental Protection' s GW-1 reportable concentration in monitoring wells MW-3B, MW-9 and MW-9A. The migration of these and other compounds may pose a threat to the wetlands in violation of the Mass Wetland' s Protection Acts Field verified by Norfolk. 2 . Suspected subsurface groundwater migration pathways through bedrock fractures have been documented and field verified by Norfolk via geophysical field methods using very low frequency (VLF) radio wave detection. The identified fractures run from a location on the western side of the landfill southerly toward Brass Kettle Brook which flows to Lily Pond. 3 . Lead contaminated sediment from Brass Kettle Brook has been analyzed and found to contain lead at concentrations approaching the DEP' s S-1 soil reportable concentrations . Stream water in Brass Kettle Brook, and a tributary stream whose source is at the base of the landfill, contains lead at concentrations that exceed the DEP' s Ambient Water Quality Standards . A direct connection between elevated lead levels in sediments and CHL has not been established. 4 . A number of omissions in the reports provided to date may result in an incorrect understanding of groundwater flow and contaminant transport at and around CHL. These include: 1) No analysis or description of the effects of watertable mounding beneath the landfill . 2) An incomplete description of surface water flow patterns that may not take into consideration possible reversals in surface water flow directions during and after heavy storm events . 3) No estimation of potential increases in leachate strength over items and possible impacts of leachate fluctuations on wetland, surface water, and groundwater quality. Water Commission August 27, 1998 Page 7 4) Apparent inaccurate estimation of the amount of leachate produced at the landfill with the potential result of a leachate collection and storage system that is significantly undersized. Recommendations : 1 . Based upon results of the VLF survey, additional monitoring wells should be installed southeast of the landfill . The wells should be optimally located and screened in a water-bearing bedrock fracture zone based upon the results of the VLF survey. 2 . Investigate potential groundwater mounding effects beneath landfill . This may possibly include a comprehensive watertable elevation mapping; and an evaluation of seasonal watertable fluctuations, and a review of both of these effects on contaminants flux from CHL. 3 . Incorporate a routine groundwater monitoring plan for sampling of the recommended additional bedrock wells . 4 . Observe, document, and quantify increases in surface water flow at and around the landfill during a major rain event, focusing particular attention on drainage patters in the upper and lower wetlands . 5 . Evaluate potential leachate generation as a result of precipitation vents including quantification of leachate seeps, if any. 6 . Provide a comprehensive leachate management plan to ensure adequate leachate collection at the landfill boundary, including adequate storage and disposal facilities for the closure/post closure periods. 7 . Continue to monitor VOC levels at surface water sampling stations south of the landfill and along Brass Kettle Brook for potential degradation of water quality. John McNabb said the seven recommendations are in three categories as follows : 1 . Additional monitoring of wells only in the fracture . He asked about monitoring of wells in other areas . Water Commission August 27, 1998 Page 8 2 . Additional studies, and most of them are studies that haven' t been done before and will fill data gaps . 3 . The leachate management system. John McNabb suggested that number 3, the leachate management system, be the first priority. Mark Bartlett said he will freely admit that the surface water pathway is not a strong one and that the pollution effects are powerful and that the Water Commission should focus as soon as possible on the effects on Lily Pond. TUTELA AND FEDERICO Pleasant Street. Dominic Tutela said the job is not finished and that it would not be wise to complete it now because the James Brook conduit pipe will have to be interrupted again in a year when they put the new James Brook conduit in there. He said they found 12" of concrete covering the pipe and railroad rails across it for reinforcing. This shows there has been crushing problems in this area. They have just completed a conduit on Jerusalem Road. The stone cap on the culvert had 12" on the side and increased to 18" in the middle. This did not give them enough room to go over it, and they did not want to go under it because they would have to replace it. So, they removed the existing granite slab and replaced it with a six inch reinforced concrete slab, then went over the culvert and encased the pipe within the culvert in concrete and reinforced steel to protect the pipe; all ductile and all rodded. All work is done with the exception of filling the line and chlorinating it. The Commissioners signed the well cleaning contracts . . Dominic Tutela submitted his report of sampling and analysis for nutrients in Lily Pond, Aaron river reservoir watersheds . Everything dated August 27, 1998 . He said everything tested showed extremely high nutrients which supported the amount of big vegetation in the pond this year. He does not know if this happens every year. Dominic Tutela is recommending that they do two samples : one at the Water Commission August 27, 1998 Page 9 fish ladder and one at the outtake outside the building and also do a phosphate test every month. He said this will have to be sent out to a lab, and it is not expensive . He also recommended that three times a year in the spring, summer, they take more samples at least for two years to establish a base line. Also, try to find a source of some of the nutrients; for example, check out the nursery in this location. Linden Drive: Dominic Tutela said this is almost an unsolvable problem. There is asbestos cement pipe that had been installed on Linden Drive and it is sitting on top of ledge and when they blast, it moves the pipe. There is not nothing to absorb the movement. Also they have to take the ledge out before putting pipe back in to get the pipe in straight . Dominic Tutela said every time the contractor blasts he breaks a pipe and the contractor has been taken off the street until they resolve the problem. The neighbors are upset with their water being shut off every morning. But when they go back they will have to blast. Dominic Tutela will ask the contractor to drill and this may start noise complaints . He said start time will have to be after 9: 00 a.m. Richard Muncey asked that the residents be notified when there will be blasting and this notification should come from the sewer commission. Richard Muncey asked because it is asbestos cement pipe would it be cost effective to replace the whole street with the water pipe . Dominic Tutela said it would cost $350, 000 . 00 to $400, 000 . Another option may be to put in a bypass . This would cost about $50, 000 . This will keep the residents from running out of water. If a bypass is put in the job will not be done by winter and there is no way anyone can guarantee that the main will not break. John McNabb said to take this off schedule and until a joint project can be done. Richard Muncey asked that the contractor, D&C, be told to be more careful . The main has been broken three to five times and the residents are worried that he will break a gas main. Generator: Make Taylor and Dominic Tutela opinions are the generator should be replaced rather than repaired. Because Water Commission August 27, 1998 Page 10 the cost of repair and replacement are close. A gas generator would be better than a diesel . Moved by John McNabb to adjourn the meeting at 11 : 35; second Richard Muncey. Voted: 2-0 . f U- � Richard Munce,y, Clerk -- Date /amm 827water.doc TOWN OF COHASSET conunissioners WATER DEPARTMENT ROBERT E.KASAMEYER 339 King Street RICHARD D.MUNCEY COHASSET, MASS. 02025-1398 o""Asm Telephone 383-0057 Meeting of: Water Commission Date: August 13, 1998 Time: 7 : 30 p.m. Members Present: Robert E. Kasameyer, Chairman (absent) John K. McNabb, Jr. , Vice Chairman Richard D. Muncey, clerk Recording Secretary: Ann McDonald Others Present: Bill McAuliffe Diane Sullivan Mike Thornton, II Arthur LaPentas Taffy Nothnagle Mike Taylor Mark Bartlett Carmen Schramm Tim Schramm John McNabb called the meeting to order at 7 : 32 p.m. I . Minutes : John McNabb submitted the June 25, 1998, minutes with changes to Mike Taylor for Donna Donahue' s filing. II . Warrant: 1 . Federico Construction Corp. John McNabb asked why this is back on the warrant -- it was on the July 30th warrant . John McNabb said it is important for Donna Donahue' s presence at this portion of the meetings in cases such as this when the Commissioners have questions . 2 . B&C Commercial Sales -- approved. $262 . 00 for lock and $1, 703 . 44 for door. Total : $1, 965 . 44 . i VA 8/13/98 Minutes Water Commission Page 2 3 . Cohasset Filling Station -- approved. Repairs to number three truck. Mike Taylor said he has good prices that the Commissioners could look at to either lease a truck that they can plow with -- instead of using the tractor -- or buy a pickup with the plow on it. 4 . Tutela Engineering Associates -- not approved on this date. The Commissioners waited to approve this until they can speak to Dominic Tutela about the following charges: phone bills, photos, layout for masonry repairs at the water treatment plant and engineering prints. Mike Taylor asked if the engineering prints should be at the plant. John McNabb said, yes . 5. The Home Depot -- approved. Push lawn mower and weed wacker and power washer. $454 . 76 and $790 . 70 . III . Budget Status: Mike Thornton, American Anglian, said he has a programmer working on a budget program for the Cohasset Water Department . He will need all the warrants in order to do this . John McNabb said the main purpose for this budget program is to be able to look at the report and know exactly what was budgeted, what has been paid, and what is available. This will be done for all bills. IV. Housekeeping Items : -- Inventory by American Anglian is done -- The new computer system is up. Don Knowles from American Anglian was at the plant all week setting up the MP2 . This is s preventative maintenance program -- The CPR, EMT course on is on August 18, 1998 . -- The luncheon in on August 20, 1998 . -- Bob Eiben will be having a private talk with all employees. -- The weeds are still around; they rake daily. 8/13/98 Minutes Water Commission Page 3 -- There has been four sizable leaks . Three of them were caused from contractors and one from a service that separated from the stop. -- Bob Sturdy' s meter has been downsized from a 1" to a 5/8th. -- There has been numerous discolored water complaints -- Coco Island, Holly Lane -- all roads that don' t have hydrants on them. -- John McNabb said he had two dirty water complaints from 81 Old Pasture Road. -- Billing: Mike Taylor needs to have someone stuff the water department' s bills. John McNabb will call Mark Haddad to see if he can arrange to have the seniors or some other group do this . -- Mike Taylor said he got a call from the DEP saying somebody had called him questioning the structural integrity of the earthen dam at the Aaron River reservoir. The state is sending an inspector down to inspect the dam. Mike Taylor said they have been working on keeping this reservoir clean prior to the call. -- Mike Taylor said the State was at the water plant doing a proficiency evaluation (CPE) The State determined that the process from beginning to end is working in spite of the shortcomings throughout the plant. The State said the plant is putting out a safe product and enough quantity to meet the system' s demands. They found problems with the under drains in the filters . They cannot do an adequate backwash because of the amount of air that is coming up through the media -- the media boils. They have tried different low rates from 1400 gallons a minute down to 800 gallons per minute with no significant change in the amount of turbulence that is coming. They will be taking the filters apart one by one and check the under drains . Why was this not done in 195, was a question that the DEP asked. Dominic Tutela will be asked about this. 8/13/98 Minutes Water Commission Page 8 Work remaining: VLF Boulder Road, and George Sechen' s well will be sampled. Mike Bartlett will be at the next meeting on 8/27/98 at 8 : 00 p.m. There being no further business to come before the Commission, the meeting was adjourned at 11 : 16 p.m. Respectfully submitted: III ichar Muncey, erk /amm TOWN OF COHASSET Conunissioners } WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. 339 King Street RICHARD D.MUNCEY - COHASSET, MASS. 02025-1398 ow"Aw Telephone 383-0057 Meeting: Water Commission Date: September 17, 1998 Time: 7:30 p.m. Place: Selectmen's Office, Town Hall Members Present: John McNabb, Jr., Vice Chairman Richard D. Muncey, Clerk Member Absent: Robert E. Kasameyer, Chairman Recording Secretary: Donna Donoghue Other Present: Robert Eiben Arthur LeVentis Roger Lincoln Michael Taylor Michael Schrader William McAuliffe Dominic Tutela Diane Sullivan Henry Rattenbury Also present were fourteen residents from the Linden Drive area for which the meeting was held. The meeting was broadcast live on local cable channel 3. NEW BUSINESS: John McNabb opened the meeting and spoke to the Linden Drive residents explaining what this meeting was going to cover and how we are trying to alleviate the problems caused by the construction of the new sewer line. He said the Water Commissioners had come up with a plan and that the only other alternative was to stop sewer construction on Linden Drive or to reschedule the sewer work until next year so the water line could be replaced at the same time. However, he said, a new water line would cost about $400,000. Dom Tutela from Tutela Engineering told the residents that the sewer project was put on hold temporarily at the request of the water commissioners until a resolution can be reached to minimize problems that have happened in the past and are going to most likely continue to occur as this sewer project moves forward. Dom explained the reason for the previous loss of water. When the sewer contractor blasts, the water pipe which is sitting on ledge gets jarred and breaks. Tutela Engineering has proposed to the water commissioners that approximately four valves should be installed at different locations in the Linden Drive area. This way, should there be a break only a small amount of people (only about 16-20 at a time) will be out of water at a time as opposed to the whole neighborhood. A temporary interconnection will be made from the end of Linden Drive to Forest Ave. to feed the Linden Drive area from that end during the construction, which will ensure that, even if there is a break in the water main, that houses at the end of the Drive will still be provided with water. Tutela also proposes that all residents that could be impacted in each days blasting will be notified before hand so they will be prepared for a possible loss of water. They also are going to tell the contractor that no blasting will start before 9:00am to give people a chance to get prepared for the possible loss of water. Tutela Engineering feels this is the best possible solution to help minimize further inconveniences. When these valves are to be installed all the residents will be notified in advance. Water will be out for an entire day while four crews work simultaneously installing them. This will allow the work to be finished in one day. At this point Commissioner John McNabb asked the residents present if they had any questions to ask. The first question that was asked was when will they have sewer? Many questions were actually directed at the sewer project and not in reference to the water main problems. The water commissioners and Henry Rattenbury from the sewer commission along with Dom Tutela answered the questions. Residents questioned the proximity of the water line to the sewer line. They were concerned that these two lines were in the same trench. Dom Tutela told them that was not the case that they are separate and are completely in line with regulations regarding this. Dom Tutela told the residents that the project should get restarted in about two weeks at best. All residents will be notified before work begins. Commissioner John McNabb asked Bob Eiben of AmericanAnglian how calls will be handled should there be another break to ensure that residents will be able to get information over the phone. He told residents that as of Monday, September 21, 1998 the calls will be forwarded to the Dedham-Westwood plant if no one at the Cohasset plant is able to answer the calls. They will also try to keep staff on an extended shift if possible to help with calls. Fire Chief Lincoln was satisfied with the arrangement and will station a water truck on Linden Drive during the planned shut down for installation of the valves. Selectwoman Diane Sullivan told the residents that she has been attending the water commissioners meetings and she strongly feels that the water department is doing the best they can to help alleviate as many problems as possible. John McNabb asked if there were any more questions. There were none. Moved by John McNabb to adjourn the meeting at 8:25pm; second by Richard Muncey. Voted: 2-0 uspk4�� Richard Munce , Clerk -- Date TOWN OF COHASSET Conun;ss;o„em ' WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. 339 King Street RICHARD D.MUNCEY F-` COHASSET, MASS. 02025-1398 °MAC Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners October 22, 1998 Qa 7:30 .m. Members Present: Robert Kasameyer, Chairman John McNabb, Jr., Vice Chairman Richard D. Muncey, Clerk Members Absent: None Recording Secretar: Katherine Mintz Guests Present: Robert M. Eiben, Michael Taylor, William McAuliffe, Donna Donoghue, Mike Schrader, Arthur LeVentis, Dominic Tutela and Selectman Diane Sullivan 1.) MINUTES: Donna Donoghue reported to the Board of Commissioners the status of the minutes. Between Richard Muncey and John McNabb, they came up with minutes for the July 30111, August 27th. September 10111, and September 17th meetings. The minutes from October 8th were also complete. Once all the missing minutes are accounted for, a motion will be put before the board to approve them as presented. 2.) WARRANTS & BILLS PAYABLE: The following bills were presented and approved for payment as follows: Process Environmental Instrumentation $1,750.00 The power pack in the Fisher Porter Console control broke down and was not repairable. A new and compatible console control was purchased and installed. Schlumberger $1,252.15 The purchase of twenty (20) 5/8" x 3/4' T-1.0 house mount meters; thirty (30) T-10 wall mounts and miscellaneous cable wire. These items were purchased through the American Water Works account, which saved Cohasset Water approximately 50% in expenses than previous purchases through private suppliers. 2 Muzi Excavation & Construction: $2,500.00 Charges for a service renewal at 41 Church Street, Cohasset, MA. Deutsch,Williams & Brooks (Town Counsel): $1,344.85 Charges for legal services associated with the Norfolk Environmental Study. Norfolk Environmental Study & Report: $18,629.53 Charges to perform above captioned study and final report. AmericanAn lig •an: $124.66 Attend and record Water Commissioners Minutes from the meeting of October 08, 1998. Cohasset Police Department: $319.99 Police detail charges from the service renewal at 41 Church Street, Cohasset, MA. Guild Drilling Company $637.00 Costs associated with soil boring survey at the proposed site of the new water tank located at the Scituate Hill property. Tutela Engineering_ $6,487.83 Costs for relining and cleaning water main in Pleasant Street and Atlantic Avenue. Callahan and Sons Construction: $49,687.41 Installation of new water main at the Deerhill School. The project now completes the loop in that area. R. E. Lyons & Sons: $552.20 Repairs to the emergency lighting system and exit signs as part of recommendations made by the Department of Environmental Protections Comprehensive Compliance Audit and by the Traveler's Insurance Company inspection in July. A motion was made by John McNabb to approve the copy of the above warrants as presented. Richard Muncey and Robert Kasameyer seconded the Motion. Approved 3-0. 3.) REVIEW BUDGET STATUS CURRENT FISCAL YEAR: John McNabb passed out some fact sheets he compiled on Articles 3, 4 & 5. In Article 3, it is proposed to spend $460,000. On water system capital improvements such as a new generator, sludge removal from the plant, water main replacements in Smith Place, Cushing Road, Spring Street, Scofield Road, Doane Street and Norman Todd Road. 3 Articles 4 & 5 will allow the Board of Water Commissioners to sell water on a long-term basis to individual customers in adjoining towns and sell water to another town for an emergency interconnection. This does not allow the sale of Cohasset water out of town. In the fact sheets was the exact verbiage for the Board of Water Commission Motions. 4.) HOUSEKEEPING/OPERATOR'S REPORT: ❖ Pumpage Michael Taylor reported that pumpage for the month of October was down 12% with an average of 0.583 MGD from September's pumpage of 0.730 MGD. The average pumping was calculated at 6 hours per day. Michael Taylor stated that although the weed problems have lessened, they were still experiencing silt issues and had to pull and clean the screens. John McNabb asked about taste and odor issues and how they were being addressed. ❖ Elk Glass Michael Taylor told the Board of Commissioners that he spoke with the Elk Glass Company pertaining to their estimate of $3,490.00 to replace glass and repair the windows at the Cohasset Water Department. Elk Glass stated that the windows repaired should last around 20 years with the new frames. The Commissioners then gave Mike the go ahead to have the work done. ❖ Blazer At the last Commissioners meeting, the Board asked Mike to get a cost from the state contract holder, AMI Leasing. Once they have obtained a price, then present this price to Don Staszko, a local dealer and see if they will match the price and keep the business local. Mike reported that Don Staszko could not match the price. A motion was made by Robert Kasameyer for AMI to supply the new vehicle, which was seconded by Richard Muncey and John McNabb. Approved 3-0. ❖ Telephone Michael Taylor informed the Board of Commissioners that the phone system currently used is antiquated and not working properly. The speakers on many of the phones do not work and are in need of upgrading. We also need to have another line brought in to keep current with computer needs and future EPA reporting requirements. Lucent Technologies and Bell Atlantic have provided Cohasset Water Department with proposals ranging up to $3,300. This would cover the costs of three new incoming lines 4 and five phones. Commissioner McNabb offered to take these proposals home and study them before the next meeting. ❖ Linden Drive Update Three of the four proposed gates were installed in the Linden Drive area with great success. The one gate that opens backwards (to the left) was found to connect with a 2 - 6" bends and we would have to go back to line it up with the existing main. It was decided not to replace this gate and put some type of indicator near or around the said gate stating it works backwards. An indication that the work went smoothly was that customers were not calling to complain, but to commend the water department on the way things were handled. 5.) NORFOLK ENVIRONMENTAL REPORT Commissioner McNabb stated that he will draft letters to the Department of Environmental Protection and Boards of Health to give them copies of the Norfolk Environmental Report. John McNabb would like to state in his letter the request to include in their recommendation the reopening of the CDM studies. The DEP did agree with the conclusion in 1996 for the need to change and reopen the comprehensive site assessment and require more studies of the monitoring wells. John gave a copy of the report to the Board of Health, the Selectmen, the Library, Trustees of Reservations, and two town counsels. Robert Kasameyer said that this was great because we need to raise the visibility. John McNabb was going to see if the Board of Health would like a presentation and would try to schedule one at the Selectmen's office. This would be the ideal meeting location where he could invite all town Boards to attend along with community cable. John will have his draft ready for the next meeting. 6.) TUTELA ENGINEERING UPDATE: Arthur LeVentis of Tutela gave an update on the well rehabilitation projects. The Sohier Street well #1 was cleaned and was in good standing. Well #2 was video taped and results showed it needed additional cleaning. There was oil in the well, which was leaking from the old pump at the bottom. Dominic Tutela, owner of Tutela Engineering said that there were no concerns of hazardous waste disposal issues as it was not enough to be concerned over. The Ellms Meadow wells were being chemically treatment, which will not allow us to pump. Although these wells are old, the well fields are in good shape. The cost to replace this well with stainless steel should be "a few thousand dollars per well' (there are seven wells at this location). 5 The bypass from Forest Street to Linden Drive was chlorinated, tested and passed. Mike Taylor told Tutela that he wanted a copy of every BAC-T and the test results. Tutela reported that there was coliform present at the end of the line on Jerusalem Road. Tutela reported that this was most likely due to mud present at the site. Both Mike Taylor and Richard Muncey requested to have results sent each time a test was performed. Dominic Tutela reported that he had sent a punch list to Federico Construction who did the relining project on Jerusalem Road, Atlantic Avenue, Pleasant Street, Jerusalem Lane and Summer Street. The punch list included paving which was not done and that liquidated damages would be deducted on the remaining monies owed to Federico. Dominic Tutela gave Federico 5 - 7 business days to respond. Tutela stated that it has always been difficult to get in touch with Federico. Dominic Tutela said that the Generator went out to bid with opening scheduled for November 51h at the Town Manager's office. Questions were asked about disposing the old generator and that according to John McNabb, already one resident, Lee Jenkins of Jerusalem Road was interested in it. He would arrange to have it sent to South Africa where it would be totally reconditioned. 7.) WATER TANK UPDATE: On October 13th, John McNabb met with Mr. Susi, owner of the Scituate Hill property. Mr. Susi asked that the Board of Commissioners would look at another area 20 feet lower than the site of choice. Dominic Tutela then explained that Camp Dresser and McKee did an evaluation as well as Tutela on the site down hill and that the cost would be too great. He said that going down hill would cause the base and foundation to get bigger. Dominic Tutela passed out maps showing details for three prime sites showing data for the present valuation of the Operations and Maintenance Capital Cost fore each facility. The first tank is a ground tank. Then taller tanks and stand pipes where the cost jumps up to 50%. A tank, which is 62 'at ground level versus an elevated tank of 62"', would cost$300,000.00 or more. Commissioner Kasameyer disagreed with this price. Dominic Tutela said that if the tank was purchased through Natgun, there would be a 10% discount due to purchasing through the American Water Works discount. Mr. Tutela said that elevated tanks can be made "pretty" but a standpipe is more appealing. He asked if the Commissioners could live with the price. Commissioner Muncey strongly stated that the price was too high and to tell Mr. Susi that there was no way we would consider the move down hill. The Commissioners stated that site #2 was the ideal location with an alternate being site #1. The Commissioners stated that they wanted to do their best to work with Mr. Susi and avoid the last resort of taking the land by eminent domain. 6 Discussion then ensued about the different maintenance issues of a concrete tank versus a steel tank. Robert Kasameyer inquired about the costs and if they were in line with the preliminary budget. John McNabb said that they were planning around $950,000.00, and with the AWW discount, the cost is around $850,000. John stated that the steel tank required an inspection once every five years and painting once every fifteen years. While reviewing all the figures,John McNabb said we could budget for an 87 elevated PDM steel tank. Robert Kasameyer asked Domenic Tutela if he thought this was feasible: spend approximately 900,000.00 on the tank; approximately $500,000.00 for the access road to Bear Hill, associated pipeline and altitude valves and still be within the budget. Mr. Tutela stated that yes; we could stay in the budget. Dominic Tutela gave his synopsis as to concrete vs. steel tanks. Dominic said that wire wound concrete tanks are quick to build and in his opinion, concrete is better. He stated that the Bear Hill tank was built in 1965 and look at it's condition. Richard Muncey asked Dominic Tutela if it was ever sandblasted. Dominic responded by stating that steel tanks are always in need of constant maintenance and that in his opinion, CDM was low-balling the prices. Richard Muncey stated that he was feeling bias from Tutela is in favor or concrete and CDM in favor of steel. Mr. Muncey then reviewed his files and found a report from Tutela dating back from 1995. Richard Muncey stated that Tutela was far off in costs and proposed improvements. He stated that in this report, no plans or budget existed to even have the Bear Hill tank sandblasted and asked why. Dominic said that that was a "spot job estimate'. As more tank discussion ensued, John McNabb and Richard Muncey discussed fallback issues. Mike Taylor expressed the need for altitude valves with the Commissioners and his concerns about running against a "dead system." Robert Kasameyer inquired about a concrete tank with Dominic Tutela. He asked what the costs would be for a concrete tank on site #2 with less preparation and development costs. Dominic Tutela said approximately $800,000.00. A steel tank at site #2 would cost about$500,000.00. The commissioners expressed concern over concrete tanks, their lack of guarantees, reports from other towns as to their dissatisfaction with concrete tanks, the maintenance problems and the lack of flexibility. John McNabb expressed that they should work on the basis of a steel tank and favors the low cost solution on site #2. Robert Kasameyer stated that he would like to see the money spent as an asset for the town, not spent just to clear the land. The only issue remaining now is nailing down the site. Mr. Tutela said that he could move quickly and prepare a plan. The only other remaining issue is where to put the pipeline. John McNabb then made a motion to build a steel tank at site #2. Motion seconded by Robert Kasameyer and Richard Muncey. Approved 3-0. John McNabb passed out a preliminary timetable for building the new water tank: November 101h- Submit application to the ZBA(100 days to review)for variance Submit application to Planning Board,Site Plan Review(51 days) Submit application to DEP for Major Modification(90 days) December 315t- Deadline for Site Plan Review Deadline for DEP decision on Major Modification Application Deadline for ZBA decision on Variance March 10th- Deadline for DEP decision on Major Modification Application March 20th- Deadline for ZBA decision on Variance March 30th- go out for bid April 19th- Open bids May 6th- Award contract to successful bidder May 16th- Start work on water tank November 16th- Construction Complete(six months) 8.) OTHER: William McAuliffe stated that the fire hydrant on Nichols Road was leaking. In order to cut it out, they would have to shut down the whole road. Billy would like to put a line stop in near the Caravel Driveway. He would have to shut the gate down at Atlantic Ave. & Nichols St. and open the ones up at the bridge. Billy suggested that we get rid of the hydrant all together as it's in a bad spot and valve on the old Ludlow hydrant is gone. He estimated costs of $2,700.00 to replace it that did not include a police detail and costs associated with digging. Richard Muncey stated that it needed to be done and Robert Kasameyer agreed. Robert Kasameyer made a motion to have the hydrant on Nichols Road replaced, which was seconded by Richard Muncey and John McNabb. Approved 3-0. 9.) TOWN MEETING: The Commissioners discussed the recent town meeting and what was to be done with the $460,000. Plans were to remove the accumulated sludge at the plant and purchase a new generator. They discussed the possibility of using the money planned for Scofield Road and put it towards the sludge removal costs of $100,000. The Commissioners asked Robert Eiben, AmericanAngliari s Regional Manger what his thoughts were on this. Mr. Eiben said that he would suggest using the monies on plant improvements 8 such as rebuilding the one low life service and one high lift service pumps. Mr. Eiben also suggested putting the Nichols Road project under these monies. This project would be the cleaning & relining of the mains and the necessary bridge repairs. John McNabb passed out a fact sheet and memorandum pertaining to the decisions on Articles 3, 4 & 5. John McNabb stated that he would send this memorandum out to town officials to include a new change under Article 3, section (d) to add $30,000. And reword it as "plant improvements including pump rebuilding." John also told the Board of Commissioners that under Article #11, the Cohasset Water Treatment Plant would be put on sewer. This was agreed by all and a motion was made by John McNabb to support Article 11, which was seconded by Richard Muncey and Robert Kasameyer. Approved 3-0. The meeting of the Cohasset Water Commissioners adjourned at 10:45 p.m. Approved By: Date: Richard D. Muncey, Clerk Board of Water Commissioners I TOWN OF COHASSET Ca„r„iss;o„em � - WATER DEPARTMENT ROBERT E.KASAMEYER o '`'' ^'• JOHN K.McNABB,JR. _- 339 King Street RICHARD D.MUNCEY - COHASSET, MASS. 02025-1398 COMM Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners October 08, 1998 Oa 7:30 .m. Members Present: Robert Kasameyer, Chairman John McNabb, Jr., Vice Chairman Richard D. Muncey, Clerk Members Absent: None Recording Secretar: Katherine Mintz Guests Present: Robert M. Eiben, Michael Taylor, William McAuliffe, Mike Schrader, Arthur LeVentis, Selectman Diane Sullivan, and Residents of Newtonville Lane. 1.) Minutes: The approval of the minutes of the October 01, 1998 meeting were bypassed due to no copies being available. These should be available for approval at the next meeting scheduled for October 22, 1998. 2.) Warrants & Bills Payable: John McNabb handed out copies of the Expenditure Ledger and CWD Fiscal Year 99' Final Budget as prepared by Town Accountant, Michael Buckley. Appropriate account numbers were assigned to each bill accordingly. The following bills were presented and approved as follows: a.) Schlumberger- $510.00 for six (6) - one inch (1") meters. b.) Lawyers Weekly Publication - $27.56 for copy of a Legal Case Judgement#96-01808 - Private Ways. c.) American Water Works Association- $135.00 Membership Renewal for Commissioner John McNabb. A motion was made by John McNabb to approve the copy of these warrants as presented. Motion seconded by Richard Muncey. Approved 2-0. 2 3.) Review Budget Status Current Fiscal Year: John McNabb shared with all present the Cohasset Water Departments FY99 Final Budget and Expenditure Ledger. He stated that once a month we would get an updated version of each from Michael Buckley. He asked that everyone work off of this and use the appropriate account numbers. John stated that the budget for Phase III ATM debt in the amount of $160,000. Does not have to pay a principal cost. John said that we were in great shape with a surplus of an additional $100,000. - a grand total of approximately $400,000. - $500,000. John asked Mike Taylor to put together a list of items we could spend this money on and submit it to the Board. Mike had a rough draft to include: ■ Repair &replace approximately 20 windows ■ Purchase new truck with plowing equipment 4.) Housekeeping: Michael Taylor reported that pumpage for the month of September was down 10% with an average of 0.7MGD. At this point, it was brought to the Boards attention that the residents of the Newtonville Lane Easement had arrived so further housekeeping discussions were put on hold until after section #8 - MBTA Letter. 5.) Newtonville Lane Easement: Taffy Nothnagle and five other residents of the Newtonville Lane presented the Board of Commissioners with their signed portion of a voluntary water main easement. The commissioners requested the original Mylar map be recorded at the registry of deeds in order to transfer the title. At this point, this Mylar map is missing and Taffy Nothnagle will work on getting a new map, which will be legally acceptable for the recording purposes. John McNabb requested two copies of this and the Commission will pay for them. The Board apologized for the time span the residents had to wait, but was happy at the outcome. The current map, which was on hand, was then reviewed in detail with the Commissioners, William McAuliffe, the residents and the two engineers from Tutela. John McNabb suggested that Attorney Charlie Humphrey (who represents the homeowners) do the filing, which was agreed by all. The residents requested that when the new map is made, they would like it to reflect the blow-off as being removed along with the date it was removed. The Board of Water Commissioners signed the easement which was then notarized. Immediately after the residents left, it was realized that all 3 but one did not have a notary witness their signatures. They returned to the meeting room and were informed that the names must be notarized and returned for proper recording purposes. The easement was given to the homeowners for them to complete the notarized in signatures. 6.) Tutela Engineering Reports: Mike Schrader passed out copies of bid documents for the proposed generator. The specs reflected a natural gas fired combined 675 horse-powered generator that has all the same features of the one being replaced. He wanted everyone to review the specs but would like to have the Board take a vote to put it up for bid. Richard Muncey asked Mike Taylor if any one has come in to inspect the current generator in which Mike replied yes. Mike stated that it is either going to be 350 - 400 kilowatts, a difference of approximately $20,000. between the two. Discussion ensued as to the need for 400 kilowatts due to the amount of money referenced above. It was agreed by all that we should remain the same at 400 kilowatts. A motion to have the specs put out for bid as presented was made by Richard Muncey. Motion seconded by John McNabb. A vote was made to put out the bids as presented. Voted 2-0. Arthur LeVentis, an engineer from Tutela enlightened the Board on the well field redevelopment project. He stated that well #2 located on Sohier St. is doing well with a 70-100 gpm flow. The seven wells at Ellms Meadow were pumping adequately except for well #3 which contained too much sand. All the screens appeared to be in good condition. He stated that the project was going well and the time frame to finish should be the end of October or the beginning of November. Mike Schrader than gave an update on Linden Drive. He stated that we needed to give notification to the local residents in this area that gates will be installed on or/around the week of October 22nd and to let them know that water service will be interrupted in order to complete the installation. John McNabb expressed concern over the weather condition during this time frame because as pipes freeze and water mains break, it becomes a public safety hazard. He expressed a need for expedience in changing out the valves and Mike Taylor told him that this has already been arranged to be done by John Hoadley Company. Mike Schrader told the board that two extra valves needed to be installed in Linden Drive, making a total of 6 gate valves. The Board, the engineers and others then became involved in reviewing the specs and plans for this project. They discussed the need for better isolation of main breaks and the need to be conveniently located. John McNabb stated that he will contact the local newspapers about notifying the customers and that Mike Taylor will send out letters. 4 7) Water Tank : Mike Schrader stated that Guild Drilling had done the boring survey and hopefully would be able to locate a good boring by next week. According to Mike Schrader, the current owner of the Scituate Hill property, Mr. Joe Susi, was up at the boring site and was reportedly not happy about the location according to John McNabb. Mr. Susi was distressed about Tutela performing these borings. John McNabb quelled the situation but stated that we needed to establish a location and a proposed relocation of the pipe. He gave Mr. Susi a map and Mr. Susi requested that we stake it out first at all four corners. Mike Schrader said he would have this done soon. John McNabb asked to be called when this is done and he will meet Mr. Susi at the site. John McNabb informed the Board that he had names of two telecommunication towers for Mr. Susi to contact to start the ball rolling. John stated a goal of having a draft tank agreement prepared for the October 22, 1998 meeting. Robert Eiben reviewed that at the last meeting of the Cohasset Board of Commissioners, they were discussing different tank options, design and structure. Bob invited the Board to attend the Dedham-Westwood Water District's Board meeting of October 13, 1998 where a representative from Pittsburgh Desmoines Steel is giving a presentation. The Board agreed that this would be a good opportunity to learn more. The Natgun Corporation is scheduled to appear before the Cohasset Commissioners meeting on October 22, 1998. Consensus was agreed by all that a 2 MG tank is preferred. 8.) MBTA- Draft Letter on Sohier Street Wells: John McNabb drafted a response to the letter of 09/04/98 written by Robert Egan, Project Manager for the MBTA. In his response, John emphasized that this letter indicated that the MBTA yLvy pay the incremental cost of drilling a well at an alternative location. The draft letter stated that this seemed to back away from a definitive commitment to replace the Sohier Street wells and the Board finds this disturbing. It basically implies that there may be some circumstances where by the MBTA would not provide the Town of Cohasset with a full working well. In the draft response, the Board of Water Commissioners is requesting a more specific commitment 5 to replace these wells in keeping with the MBTA's obligation to provide full mitigation to the town of Cohasset due to the restoration of the Greenbush Railroad. Except for a few minor changes in wording, the Board of Commissioners agreed with this letter and an original be prepared and sent out immediately. Housekeeping Continued: Further housekeeping issues were continued at this point. Such topics discussed were as follows: ❖ Arujo Brothers - They are doing plumbing work and want to use our two taps for this work. They need a meter for which AmericanAnglian will charge for the meter, labor and overhead expenses. The question brought before the Board by Mike Taylor and Bob Eiben was how do the Commissioners feel about AmericanAnglian selling meters to customers? Commissioner Muncey reviewed the water departinent's rules and regulations. It specifically states that any customer wanting a meter over 11/2' in size must purchase it on their own. Richard and John both felt that since they have to buy this on their own, they had no problem with AmericanAnglian supplying this service. AmericanAnglian has a national account under American Water Works and can subsequently give a much better discount to the customer. ❖ Windows - Elk Glass supplied an estimate in the amount of $3,490. to replace glass and repair twenty (20) windows at the King Street Office. As everyone is aware, there are all kinds of deficiencies with these windows from drafts, water leakage, condensation build-up and engery wasted through heating and cooling costs. Richard Muncey stated that the windows were too heavy and cumbersome for the small cranks used to open and close them - thus the aluminum cranks becoming stripped and broken. Rob Kasamayer was questioning if they should be repaired or replaced. He expressed concern that by spending this money now, will we still need to replace the windows further down? The Commissioners asked that Mike Taylor speak with Elk Glass for further information and/or suggestions. ❖ Blazer - Mike Taylor reviewed some issues pertaining to the old and dilapidated Chevy Blazer. It is unsafe and structurally unsound. Mike suggested that we should purchase a new one with a plow blade attached. He said that we would be able to plow all our sites in the winter and save on the wear & tear of the backhoe, which was being used for the past few years. The Board asked Mike to get a cost from the state contract holder, AMI Leasing. Once they have obtained a price, then 6 present this price to local dealers and see if they will match the price and keep the business local. ❖ Traveler's Insurance Inspection - On 07/31/98, a review was done for loss exposures and controls regarding workers compensation, general liability and fleet coverage. This was done for AmericanAnglian s coverage at Cohasset. The following items were brought before the Board as being most critical: a.) Chlorine Alarm - An alarm needs to be hardwired from the Chlorine Room to the Fire Department. There was some concern that if there were a chlorine leak, especially in the night, no one would know. Although there is a blinking red alarm on the front of the building, no one would see it or understand its purpose. An alarm to the fire department would expedite emergency procedures and risk associated to surrounding neighbors and employees. The Board agreed with the associated dangers and the need for updating the alarm system. b.) Public Use of Facilities - For years, the use of Lily Pond and surrounding areas has been open to the public. They have been allowed to fish and use it for recreational purposes. In order to minimize third party law suits from arising if someone were hurt on the property, it was suggested that fences be installed around the intake structure and signs posted as to the extreme danger that exists. The Board supported this suggestion. Richard Muncey asked what the status was on Paul Barry's project at the golf driving range on Route 3-A. Mike Taylor stated that Barry is willing to let us do what we need if Cohasset Water picks up the difference between the 8" to the 10" connection cost. Barry will get us a plan. The Commissioners suggested having Barry come to the November 51h meeting to review these plans. John McNabb stated that there is a need for security at the main door leading into the building. Since it is impossible for someone to be in the main office at all times, anyone can easily walk into the building without ever being detected. John would like to see a more secure entrance where a wall could be installed in the reception area with a keyed entry type device or a password style lock. Mike Taylor will look into this. 9.) Cohasset Special Town Meeting Warrant - Article #4 and #5. The Board of Water Commissioners along with Selectwoman Selectman Diane Sullivan reviewed the proposed Town Warrant pertaining to the verbiage in Article 4 and Article 5. Mark Haddad, Town Manager for the Town of Cohasset, added the addition of four words, "and the Town Manager". Mr. Haddad asserted to John McNabb that the wording is necessary in order to be legal with the Town Manager's responsibility of purchasing under Procurement Act 30B. The Water Commissioners stated that this was never intended to include water, sewer or school departments. Discussion then ensued that this article needed to be amended on the floor. Richard Muncey and Robert Kasameyer were given a copy of the Town Manager Act. The consensus among the commissioners and Selectwoman Sullivan was that the Selectmen does not have the authority to make changes to a warrant article- that they may only give an opinion. Richard Muncey, John McNabb and Selectman Diane Sullivan plan on attending the town meeting on October 26th in order to express their concern and have this verbiage changed. b.) Davenport Property - A letter was received from the DEP stating that the class of Sohier wells are emergency sources and that there were no land use restrictions in the Zone 1 area. The Commissioners agreed with a suggestion by John McNabb that he draft a strong letter to the DEP requesting that they correct this incorrect information. c.) Norfolk Environmental / Mark Bartlett - John McNabb reviewed with the Board the latest information pertaining to the settlement proposal by the Cohasset Landfill. He has been working diligently on this project and had the following information to share: John passed out a copy of the "Response by CHL to Settlement Proposal from the Town of Cohasset", E-Mail from P. DeRensis dated October 2nd and October 6th. and a letter by John McNabb to Norfolk Environmental. John reviewed comments and issues that concern both he and other agencies in the town. John stated that Norfolk Environmental found volatile organic compounds in the wells at Whitney Woods. There is a suspicion of subsurface groundwater mitigation. There are many holes in the research but hopefully we are near final conclusion with CHL. The study by the Army Corps of Engineers was very poor and did not touch on any of this important new information, according to McNabb. John McNabb suggested that the next step would be to have Norfolk Environmental do an Ecological Study of the Pond which included testing levels of pH, temperature, nutrients, wildlife, etc. This might give us a more definite answer as to why we are having such an overgrowth of weeds in Lily Pond. John McNabb highlighted upon the South Shore Non-Point Source Management Plant in which he was actively involved. In this study, potential pollution sources were studied with a detailed look at the watershed. Regarding the Cohasset Heights, John stated that we first proposed an open-ended requirement regarding Lily Pond and the bed fracture. The operation of a berm depends upon the monitoring of the well. The Board of Health can draft an order that 8 states that we are sticking to "our guns." John would like to see a date for this to become effective along with financial assurances. With control of the money, they will have an incentive. d.) There is a meeting scheduled on 10/9/98 at the Town Hall with the Town Manager, Mrs. Ceci, Mike Taylor and John McNabb (representing the water department) to work on a settlement due to the alleged flooding of her personal belongings on 5/8/98. John will keep the Board informed. e.) The next Board of Water Commissioner s Meeting is scheduled for October 22, 1998 at 7:30 p.m. The Board plans on spending approximately one hour on tank discussion and one hour on the town meeting articles. The meeting of the Cohasset Water Commissioners adjourned at 11: 15 p.m. Approved By: Date: Richard D. Muncey, Clerk Board of Water Commissioners I _ TOWN OF COHASSET C«Muss;onem WATER DEPARTMENT ROBERT E.KASAMEYER o ' -'' JOHN K.McNABB,JR. 339 King Street RICHARD D.MUNCEY COHASSET, MASS. 02025-1398 °MAu� Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners November 19, 1998 @a 7:40 p.m. Members Present: John McNabb, Jr., Vice Chairman Richard D. Muncey, Clerk Members Absent: Robert Kasameyer, Chairman Michael Taylor, Project Manager Mr. Racette - Holly Lane Agenda Item Recording Secretary: Katherine Mintz Guests Present: Robert M. Eiben, William McAuliffe, Donna Donoghue, Mike Schrader, Arthur LeVentis, Dominic Tutela, Susan Ceci, Tanna Kasperowicz and Selectman. Diane Sullivan Vice-Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:40 p.m.. 1.) MINUTES: Passed until another date. 2.) WARRANTS & BILLS PAYABLE: The following bills were presented and approved for payment as follows: Carmen Schramm: $26,368.00 Reimburse resident of Newtonville Lane for easement, deed and map. Postmaster Cohasset: $700.00 Renewal of postal permit which expires in December 1998. HUB Construction: $5,900.00 Charges associated with the installation of gates in Linden Drive. Muzi Excavation & Construction: $995.00 New water service on Beechwood Street. V 2 Flow-Rite Valve $752.03 Fluoride pump never piped properly when initially installed. Valve pilot piping repiped and retapped to new location. John Hoadley & Sons: $3,048.78 Gate valve materials for Linden Drive. Tutela Engineering: $5,190.07 Tank related expenses - soil borings, review sites, work with tank distributors. Tutela Engineering: $2,531.07 Oversee construction, observation and provide support for Sohier St. Well Redevelopment. Tutela Engineering: $854.41 Prepare generator specifications and various items such as valves on Linden Drive. Old Colony Mechanical: $4,600.00 Purchase and install a new heater in the engineering room (from 1996 expense). AMI Leasing: $29,359.00 Purchase new truck for water department. AmericanAnglian: $39,969.44 Monthly O & M fee for the month of October 1998. Deutsch,Williams & Brooks: $2,719.15 Charges for legal services associated with water tank (Town Counsel). Deutsch,Williams & Brooks: $1,312.79 Do not pay until further notice - denied. Total of Bills Payable: $123,046.95 Water & Sewer Commitment: $482,920.00 A motion was made by John McNabb to approve the copy of warrants as presented. Richard Muncey seconded the Motion. Approved 2-0. 3 3.) SUSAN CECI INVOICES: Susan Ceci was on the agenda to appear before the Board of Commissioners in order to review her claims for damage to her home due to water leakage. Unfortunately, all her invoices were in Michael Taylor's office, which was locked, and no one had access to. John McNabb pledged that they would review the invoices at their next meeting of December 03, 1998. However, Mrs. Ceci presented an additional plumber's bill for a new claim where she states that her waste line from the kitchen sink was clogged. It did not appear to be associated with the previous problem and appeared to be normal maintenance issues. John McNabb and Richard Muncey reviewed this invoice and will look into it further. Mrs. Ceci left the meeting, as there was nothing that could be resolved. A brief discussion ensued where Richard Muncey strongly stated that in the meantime, the temporary filter system needs to be removed immediately. Both Richard Muncey and John McNabb agreed that this was only a temporary solution to her previous water problem during the sewer main construction. At the meeting at the town hall on October 91h, Mrs. Ceci was asked to remove the device in which she declined. Richard Muncey said that we are opening a door for paying claims to Mrs. Ceci forever unless this filter is removed. Water Department Rules and Regulations require access to the meter and associated water department appurtenances. A letter will be drafted before the next board meeting requesting that the temporary water filter system be removed immediately. 4.) ABATEMENTS: Donna Donoghue reported to the Commissioners that Mr. McCloud is requesting abatement on his water meter dating back to 1992. Donna explained that since 1992, she has been trying to get Mr. McCloud to change the water meter. Numerous letters have been sent to no avail. In order to have Mr. McCloud respond, Donna raised the read for 2 quarters by 4,000 c.f. and for 3 quarters by 5,000 c.f. This past summer, the meter was changed and the actual read was 28,200 c.f. over the estimate. The commissioners agreed with Donna that a full abatement was out of the question. Richard Muncey stated that we would not abate anything before January of 1996. Both Richard Muncey and John McNabb felt that something in the order of abating him 3,000 c.f. for 3 quarters was more in line. It was agreed that Richard Muncey would draft a letter for Donna to send to Mr. McCloud. 5.) OPERATOR'S STATUS REPORT: Pertaining to the poor water pressure on the old Lipco Pipe on Highland Avenue, it was decided that a letter would be written to Paula Buick. The Commissioners decided that upon receipt of$900.00 for a service renewal fee, we would first excavate the connection 4 point at the water main where the water department will inspect, clean and flush the water main. If this improves flow along with pressure and no other work is required, her check would be returned. If no improvement occurs, then the service line will be replaced in the spring, since no street excavation can occur in the winter months. Besides a check for $900. she would also have to fill out the necessary paperwork required for a service renewal. 6.) TUTELA ENGINEERING UPDATE: Arthur LeVentis informed the Board of Commissioners that the pump up on Sohier Street was extremely noisy so they brought in a smaller pump which generated 150 gpm and then dropped to 100 gpm. The first pump was a 45 Hp pump and the second was only 11 Hp. Dominic Tutela then said that they had to shut off two wells to do this because surging was occurring due to the suction pipe was leaking. Once they went below the leak on the pipe, the flow would drop. So far, the first test shows 100 gpm and the well field is at its limit - no longer functioning. Dominic suggested that we should abandon this well and replace it with a new one, somewhere in the price range of$60,000.00 Dominic stated that these are artesian wells and very shallow. The wells could still be used to assist with the summer months when a need for more water is required. On an intermittent basis, Mr. Tutela said could pump 250,000 gpd and we would have a report in approximately 2 months. John McNabb was concerned that we were already behind schedule and that January 12th was the deadline for warrant articles. Dominic Tutela then passed out a change order for Layne Christenson for costs associated with pulling out the old pump of well #1 and sopping up the oil, which was discovered in another. John McNabb said that we needed to do a change order for $1,800.00 for these additional costs. A motion was made by John McNabb to approve a change order request in the amount of$1,800.00 to Layne Christenson. Richard Muncey seconded the motion. Approved 2-0. Dominic Tutela said that the Generator went out to bid and opened on November 5th at the Town Manager's office. The lowest bid was by a company named, "Trocon7, a general contractor who was not generally in the business of installing generators. Mr. Tutela stated that in most cases, the manufacturer oversees the technical work. The bid was reasonable and the generator being supplied was of a reputable name, Owen Cummings. The successful bid was awarded for $116,015.00, not including the louvers. The Louvers are an additional cost of$7,300.00. John McNabb made a motion to award the contract to Trocon plus award an additional cost of $7,300.00 for the louvers. Richard Muncey seconded the motion. Approved 2-0. 5 John McNabb asked what the time frame was on the generator and Dominic said approximately 4 months. Since there are no emergency generators, could Trocon supply us with an emergency one to hold us over the winter months? Dominic said he would look into this. John McNabb requested that a list of at least 3 rental suppliers and prices be presented before the next meeting scheduled for December 03, 1998. At the last meeting on 11/05/98, Dominic Tutela reported that he had sent a punch list to Federico Construction who did the relining project on Jerusalem Road, Atlantic Avenue, Pleasant Street, Jerusalem Lane and Summer Street. The punch list included paving which was not done and that liquidated damages would be deducted on the remaining monies owed to Federico. Dominic Tutela gave Federico 5 - 7 business days to respond. As of this meeting, Federico has been scheduling dates for work to begin and then putting it off. The Board instructed Dominic that if Federico did not begin the work by the 13th of November, Tutela Engineering is authorized to contract someone else to get the work done. John McNabb made a motion to authorized Tutela Engineering to contract out another contractor if Federico did not begin work by November 13, 1998. Richard Muncey seconded the motion. Approved 2-0. Mr. Tutela reported that all money spent on the distribution system is based on fire flows - this is how the system gets sized. Tutela reported that 25 hydrants have been installed this year. In the previous meeting, John McNabb requested a report showing all pertinent information on hydrants such as dates of installation, type of hydrant, maintenance performed, etc. for budgetary purposes. John expressed concern about a story in the newspaper that reports Hingham Water withdrawing more than their DEP permit allows which would affect the North Cohasset customers being served by Hingham. John asked Tutela to please review how we may be able to supply water to this section. Mr. Tutela said that we probably could connect but there is an approximated 20-ft. difference in head, which could affect the Jerusalem Road area. We would have to put in a pressure reducing valves at a cost of approximately $10,000. In order to isolate their system. Tutela will look into this further. 7. WATER TANKS John McNabb reported that he finally received a call about the tank site - through Mr. Susi s attorney, Richard Henderson. John told him we are doing our best to accommodate Mr. Susi on a site location and trying to avoid an eminent domain taking. John told Attorney Henderson that the Water Commission wants the first choice at the top of the hill, which was also suggested by Mr. Susi s father, Joe. John McNabb said we need to have a letter of intent for a purchase and sale but should postpone this until Rob Kasameyer returns from his business trip. 6 At this point, Dominic Tutela told the Board of Commissioners that the proposed Paul Barry extension on Route 3-A should be increased to a 12" main due to the need for good fire flows. Mr. Barry will provide the easement. Mr. Tutela said to inform Mike Taylor that when he speaks to Paul Barry, to let him know of the desired size of main. 8.) FIRE HYDRANTS: John McNabb asked Mike Schrader of Tutela Engineering if he had the fire hydrant inventory as requested at the last meeting. Mike Schrader gave him a one-page summary of hydrants installed, which was not acceptable. John McNabb reiterated his request that he wants a total system inventory on each and every hydrant (305 hydrants and 26 private hydrants). Dominic Tutela, Mike Schrader and William McAuliffe stated that this would be extremely difficult to do since records were kept very poorly in the past. John McNabb said that this is something we should know - a spreadsheet with every hydrant, corresponding hydrant number, address, date of installation, maintenance, etc. Only fill in what is known, make no assumptions. Richard Muncey said that when numbering the hydrants, put the first initial of the street the hydrant is located on first which would help in finding the hydrant quicker. William McAuliffe said he did of a list of hydrants, which have been painted, caps oiled, exercised and other maintenance performed. Everyone agree that this would be a great place to start. 9.) FY2000 BUDGET, 1999 ANNUAL TOWN MEETING ARTICLES: John McNabb reviewed budgetary information with the Board and passed out a document entitled, "Fiscal Year 2000 Budget" by the Board of Commissioners. John said that the drought in June and July of 1997 gave us a bonus in revenues, stating that it doesn t appear that new water rates have caused any conservation among residents. John McNabb said that there has been 20 new service connection in the past to years. Consumption was back to normal, only behind 40,000 gallons from the previous year. John McNabb reviewed the audit accounting services to take into account depreciation - a key to build into the rates and how long range maintenance gives the water department a "reservoir - sinking fund". It can not be taken out of the rate structure. Dominic Tutela innervated by informing John to be cautious with this type of fund as the town can take it away from the water department. John McNabb updated the Board on the "Year 2000 Compliance" issues fast approaching with the new millennium. Any type of equipment that depends upon a computer chip could be affected. This includes computers, security, fire protection, 'control equipment and too many other items to list. Robert Eiben informed the Board 7 of AnglianAmerican s commitment to meeting the "Y2K" compliance needs and how this is being worked on out of Americans main office in New Jersey. John McNabb suggested that the Board consider putting some money aside in the budget to tackle any issues that may arise or occur. John McNabb continued to review the Fiscal Year 2000 Budget and reviewed the numerous spreadsheets contained within. John then made a motion to approve the budget subject to comments and changes suggested at the meeting. Richard Muncey seconded the motion. Approved 2-0. 10.) OTHER: John McNabb briefed everyone on the town of Cohasset's Government Structure Committee, stating that they seem to be in favor that the Cohasset Water Department's Board of Commissioners remain an elected position, not an appointment. John McNabb then asked Dominic Tutela how much time he spends on water and sewer department issues. He asked that Dominic give him a breakdown of time for the last calendar year. John McNabb wanted information from Bob Eiben on the filter beds. Bob stated that they are getting in the testing equipment and would like to work on ways to improve the filter media, which in turn would improve the taste and odor issues. Robert Eiben informed John McNabb that a fence contractor would be providing a quote on fencing the area around the intake structure. Mike Taylor has the quote and will get it to him. Robert Eiben passed out a preliminary accounting package which reviews O & M costs but the capital expenditures still need to be ironed out. AmericanAnglian will continue to work on this project as per the Boards request. Richard Muncey suggested that the Board of Water Commissioners consider hiring their own legal council for future use. This would avoid any conflicts of interest that may arise in dealing with town council. The meeting of the Cohasset Water Commissioners adjourned at 11:15 p.m. Approved By: Date: Richard D. Muncey, Clerk Board of Water Commissioners TOWN OF COHASSET convn;ssiooers WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. 339 King Street RICHARD D.MUNCEY V COHASSET, MASS. 02025-1398 °MASU Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners November 05, 1998 @ 7:40 .m. Members Present: John McNabb,Jr.,Vice Chairman Richard D. Muncey, Clerk Members Absent: Robert Kasameyer, Chairman Recording Secretary: Katherine Mintz via tape recording Guests Present: Robert M. Eiben, William McAuliffe, Donna Donoghue, Mike Schrader, Arthur LeVentis, Paul Barry, Wayne Sawchuck and Selectman Diane Sullivan 1.) ROUTE 3-A WATER MAIN INSTALLATION: Developer Paul Barry made an appearance at the Board Meeting to discuss the water main on Rt. 3-A. Mr. Barry said that that it would be installed at the hydrant in front of Rosano's house and run parallel down route 3-A to the new development. The Board of Water Commissioners would like for Mr. Barry to increase the proposed 8" main up to 12" and obtain an easement. This project would include installing an additional fire hydrant, which is being supported by the fire department. Richard Muncey stated that he understood differently due to conversations with Michael Taylor. Mr. Muncey was under the impression that this new main would be installed the whole length of Rt. 3-A. Paul Barry replied that no, the main would be installed parallel beginning at the "Sweets & Things" Candy Shop (White House) up to the new development. This main will provide better accessibility for future connections and an easement will solve the problem of private property issues. Richard Muncey, John McNabb, William McAuliffe, Bob Eiben and Paul Barry reviewed a map of the proposed main placement. The consensus was that this would provide a benefit for future use such as development, the impending MBTA project, as well as a benefit for both the water and fire departments. John McNabb asked Tutela Engineering to pick out a plan from the North Main St., King St., and Forest Ave. section of town where we are replacing the 6" main with 12" main and consider where the standpipe should be. The Sunrise Development could install a booster and a fire pump to provide better pressure. John McNabb stated that we have 2 all permits and we just needed to submit the easement on "as-builf' plans. The Board of Commissioners agreed to pay the monetary difference from the 8" main to a 12" main. 1.) MINUTES: Minutes from the 9/10/98, 10/8/98 and 10/22/98 meeting were passed out. The Commissioners began to review them but too much time was being spent so they put the minutes aside to read at a later time. 2.) WARRANTS & BILLS PAYABLE: The following bills were presented and approved for payment as follows: Patriot Ledger: $ Advertisement for generator bid. Iarea Brothers Contractors: $ Back fill two gate valves on Linden Drive. Tutela Engineering: $1,784.00 Engineering services associated with well redevelopment. Tutela Engineering: $1,593.33 Engineering services associated with deed and research of Newtonville Lane. Norfolk Environmental: $2,084.08 Preparation of final report and printing charges. Flow Rite Valve: $ Hold New feed lines for alum pump. HOLD - Questions Attorney Kim Sallant: $31.00 Legal advice of 0.2 hours with John McNabb pertaining to Carbone claim. A motion was made by John McNabb to approve the copy of warrant articles as presented. Richard Muncey seconded the Motion. Approved 2-0. 3.) TUTELA ENGINEERING UPDATE: Arthur LeVentis of Tutela gave an update on the well cleaning projects. Arthur said the results from the tests show approximately 110 to 130 gallons of water per minute out of 3 the Sohier Street Wells. There were some problems with the pump at Wells #1 & #2. The first pump broke, the back up pump was not working and the third pump has shown some good results but is causing noise problems. During the 48 hours test, all agreed that the police and fire departments should be notified about the noise. Richard Muncey suggested leafleting the area surrounding the Elms Meadow Wells - James Lane, Cushing Road, Pleasant Street and Norfolk Road. The only work left to be done is installing a permanent cap and final cleanup. Arthur LeVentis informed the Commissioners that there would be an additional bill coming from Layne Christenson due to costs beyond the bid specs (removing pump and oily substance from Sohier Street Wells). Arthur LeVentis explained that the vacuum line causes the noise. Since the wells are showing a good yield,John McNabb said that this would be a benefit due to the summer weed problem in Lily Pond and could be a supplement to the main source. Linden Drive: The by-pass and valves are in and everything went well. Federico Punch List: A punch list was sent to Mr. Federico, which has gone unanswered. The next action should be on a legal level. Hours have been spent fruitlessly calling and sending letters with no response. The town will look to hire a new contractor. There are fines for damages for non-completion of the contract. Hopefully, he will respond and pave, permanent patch, loam, seed and clean up his equipment at Depot Court and the DPW yard. Hydrants: John McNabb spoke on fire hydrants. John wants an inventory of all hydrants by the next meeting. John McNabb said that last year, the town manager and selectmen did not want to pay the fire hydrant rental fees as they didn t feel is necessary. The fire hydrants are inspected two times per year and a maintenance & painting program accounts for these costs. John McNabb suggested performing another flow measurement and review the towns needs. John requested Tutela and AmericanAnghan have an inventory of the hydrants by the next meeting, stating that we need to justify the charges and show how the money is used in maintaining the system. The Fire Chief is happy that work is finally being done on the hydrants, according to McNabb. Generator: Mike Schrader informed the Board of Commissioners that the bid for the generator went out and the low bidder at this time appears to be a company named Trocon. Tutela Engineering will review the bidders. Robert Eiben asked what type of generator was 4 this firm supplying and to make sure it was a reputable one before the contract is awarded. William McAuliffe offered some information about the current generator and louvers. John McNabb asked Mike Schrader to let him know by the next meeting who was officially being awarded the bid. 4.) WATER TANK UPDATE: Mr. Susi has not responded the Commissioner McNabb's alternate tank site request. The site Mr. Susi wants does not work and John McNabb wants him to reconsider. Nothing can be done until there is an agreement with Mr. Susi. The turnaround time for building the new tank is approximately 365 days. 5.) HOUSEKEEPING/OPERATOR'S REPORT: Highland Court: William McAuliffe reported that a service pipe was leaking at the Buick Residents on Highland Court and Iarea Brothers repaired the problem. The Buick's are claiming that they still have low-pressure problems and think that the problem is from the main in the street. Mr. McAuliffe feels it is because they need a new service line and it is not the main in the street. Mrs. Buick is concerned that after the fire on Atlantic Avenue, there will be inadequate water for fire protection in her area. John McNabb requested that a letter be drafted to Mrs. Buick that the pressure on the main is fine and that the problem is undoubltly her old service line. John suggested the letter request her to replace the line and service connection for the standard $900.00 fee. Mr. McAuliffe agrees and thinks that it is a clogged Litgo pipe from the connection to the house. Commissioner Muncey asked that the letter emphasize that there is not a pressure problem but a service line problem and to carbon copy this letter to the town manager, Mark Haddad. Pleasant Street Invoice: An invoice for plumbing work was given to the water department for charges at the Becker residence (#132 Pleasant St.) due to a crimped service line. The sewer department's contractor, Albanese Construction, crimped the service line. Mike Schrader of Tutela will give the invoice to the sewer department and inform Mark Hadad of their responsibility for it. Newtonville Lane: John McNabb spoke about Newtonville Lane and the need for certified copies and Mylar maps. John said that he will contact Charlie Humphrey, attorney for the Newtownville Lane residents about getting this done. John McNabb then made a motion to authorize payment to Newtonville in the amount of $26,368.00. Richard Muncey seconded the motion. Approved 2 -0. 5 6.) REVIEW BUDGET STATUS, CURRENT FISCAL YEAR John McNabb passed out income projections on income from user fees, liens, penalties, charges and interest. John McNabb said he would prepare a pie chart and other related data to show costs, fixed and debt services. John stated that we need to draw a line to further clarify what the contractor pays and what the Commissioners pay. Selectman Diane Sullivan came into the meeting at this point. Dianne asked about the hydrant billing issue with the town. John said that they are preparing a hydrant inventory and report. John said that our budget is different from any other town departments because we live on our own income. The Fire Chief was invited to attend tonight's meeting but at the last minute cancelled. Selectman Diane Sullivan asked how AmericanAnglian was going to perform the flushing program as stated in the contract. Robert Eiben said that it is covered under the Capital Expense line of the budget but we needed to do a physical inventory first. Richard Muncey said that we should look at how many hydrants need to be replaced. He said that approximately 50% of the hydrants are old and are being worked hard. The Commissioners discussed the costs associated with installing and renewing a water service. Currently, the water department only charges $900.00, which is way below the actual cost. A more realistic figure would be in the$2,500.00 price range. The meeting of the Cohasset Water Commissioners adjourned at 10:45 p.m. Approved By: Date: Richard D. Muncey, Clerk Board of Water Commissioners ` 1 _ TOWN OF COHASSET conunission� WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. 339 King Street RICHARD D.MUNCEY COHASSET, MASS. 02025-1398 h°,"ASU Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners December 17, 1998 @a 7:30 p.m. MEMBERS PRESENT: John McNabb, Jr., Vice Chairman Richard D. Muncey, Clerk MEMBERS ABSENT: Robert Kasameyer, Chairman . RECORDING SECRETARY: Katherine Mintz GUESTS PRESENT: Robert Eiben, George Hawksley, and Arthur LeVentis Vice-Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:30 p.m. 1.) MINUTES: Minutes are being reviewed for approval at another date. 2) WARRANTS & BILLS PAYABLE: The following bills were presented and approved for payment as follows: Elk Glass &Aluminum Co. $3,490.00 Repair and replacement of 20 windows at Water Treatment Plant. Carmen Schramm $2,965.90 Half of costs for plans and legal fees of the Newtonville Lane Easement. Ti-Sales $480.00 Pit receptacles for pro-read meters (outside meters). Susan Ceci- Resident $416.05 Bills submitted by Mrs. Ceci for alleged water damage. These were only the ones that were agreed upon by the Board of Water Commissioners. Norfolk Environmental $5,965.54 Costs for meeting with town selectmen, handouts and transparencies. 2 Tutela Engineering $5,170.96 Engineering services for Jerusalem Road in the amount of $1,470.00; Engineering services for Ellms Meadow Well Rehabilitation in the amount of $1,132.07; and Engineering services associated with the bid preparation for the new generator in the amount of$2,568.89. W. B. Mason: $159.33 10 ink cartridges and one box of paper for John McNabb's work. Deutsch Williams: $836.30 Legal services for tank work on 11/1/98 in the amount of $710.30 and consultant fees for the Bayview case in the amount of$126.00. Drinkwater Trailer Sales: $1,250.45 Toolbox for new truck in the amount of$1,100.00 and installation costs to install toolbox in the amount of$150.45. A motion was made by John McNabb to approve the copy of warrant as presented. Richard Muncey seconded the Motion. Approved 2-0. Robert Eiben presented the Board of Commissioners with six bills from Parsons Electric Services. He reviewed the bills as follows and who would pay for which as follows: a) Floculator Gear Box - a maintenance item to be paid by American Anglian b) Raw Water Screens - a maintenance item to be paid by American Anglian c) Corporation Tap @ aluminum chemical feed system - a maintenance item to be paid by AmericanAnglian d) Chlorine Pump Feed Line - Cohasset Water Department will pay e) Exhaust Fan in men's room - Cohasset Water Department will pay Mr. Eiben then discussed a dilemma that he wanted to review with the Board. He stated that there was a problem with the alum lines that were bursting. The lines were repiped and then had to be hard piped in by Parsons Electric. It turns out that there was a bad batch of alum that was shipped from Holland Chemical Company. According to Mr. Eiben, there is agreement with Holland to pay for 50% of the repairs that were made due to the bad batch. This money will go back to the Cohasset Water Department. 3 3.) REVIEW BUDGET STATUS, CURRENT FISCAL YEAR: John McNabb said that there is approximately $50,000.00 in Capital revenues and $50,000.00 in Operating revenues left to spend in the next nine months. Mr. Eiben passed out a financial spreadsheet. John McNabb stated that there were some things he would have no need of such as maturing debt. He requested a format which would tell him where the water department stands financially, how much has been spent, what is the budgeted amount, how much is left, and what has been authorized. Mr. Eiben stated that this format developed by the Business Manager shows a forecast that somewhat predicts how expenditures and balances look in the future. John McNabb said he would like to discuss this spreadsheet further at the next meeting and with Rob Kasameyer being present. 4.) HOUSEKEEPING ITEMS: A video was shown to the Board of Commissioners from Liquid Engineering, a firm in the business of cleaning water tanks. There are numerous complaints of odor and discoloration problems due to the 8+ feet of sludge in the Bear Water Tank. Flushing can not take place due to this and the Board of Commissioners would like to rectify the situation. Liquid Engineering said that they could bring in a riser to install in the fill pipe, only allowing clear water to be dispersed. Commissioner Muncey stated that the DEP must approve of this first. Richard Muncey also asked about the pace of the new tank and if we could wait one year until the other tank is on line before beginning this project. Liquid Engineering seems to think that the work could be done in 13 hours. The problem is where to dispose of the sludge. The lagoon is full already and waste haulers charge an exorbitant amount. The Board of Commissioners requested more information at the next meeting such as if they can dispose of the sludge, how much would it cost, etc. George Hawksley said that$6,500.00 was already appropriated in the budget to fix the access road to the tank. Muzzi contracting said that they could grade the road and lay down crushed stone. 5.) ABATEMENTS: Susan Ceci: George Hawksley reported that Susan Ceci has made a new request - she wants abatement for the quarter of July - September 1998. Richard Muncey said that she would have to put that request in writing before the Board would consider it. George said that she said she already submitted a request in writing to Mike Taylor. George asked Mike Taylor if he remembers receiving anything pertaining to abatement and he claims he does not. Mr. Muncev also asked if Susan Ceci has had the filter removed. George Hawksley reported that until she receives some money to pay the plumber, she does not want to call him out to her home (she was also complaining that 4 she has a bad knee and with the busy holiday season approaching, she would not schedule anything until after the holidays are over). The Commissioners stated they would like to see her at the next scheduled meeting of January 07, 1999. They would like to find out before the next meeting if Mike Taylor knows anything about the abatement for sure and to see if the filter has been removed. Brian Wilken: This customer received a bill for water service but is on a well. Since not enough details were known about this case, John McNabb asked George Hawksley to look into this matter further and report back at the next meeting. Gangemi Residents: The Gangemi s are requesting abatement due to a leaky toilet tank. The toilet leak is the homeowners responsibility but can also be hard to detect (silent leak). The other question at hand is that this is rental property. Richard Muncey asked George Hawksley to interview the employee who went to the property (Mark Kelly) and see if he heard any water running when he went out to the house. The Commissioners agreed that if it were indeed a silent leak, they would consider abating 50%. If water was heard, then hold for further discussion. 6) OPERATOR'S REPORT: GAC Update: Robert Eiben reported that he is still working in the GAC filtering media. Security Door: Needs to be looked into further. Copy Machine: A representative from Savin Copiers came to the water department due to a request for information that John McNabb replied to on the E-mail. Bob Eiben said that he had been in touch with Konica and Sharp and that neither one of these companies will give a quote unless you know the machine you are interested in. John McNabb said that he is looking to spend somewhere in the vicinity of $5,000.00 - $10,000.00 and have a copy speed of 25 copies per minute. John McNabb asked Bob Eiben to get some quotes on the machines based on these specifications. Computer for Commissioner's Office: Gateway 2000 and Dell have sent quotes on a Pc and we are awaiting a quote from Compaq. John McNabb specified he would like the computer to have a rewriteable CD drive which would be useful for saving electronic media (maps and media scanned in). John would like a computer with a large amount of RAM. The Commissioners will review all three quotes once Compaq sends out theirs. 5 7. TUTELA ENGINEERING REPORT: Generator: Mike Schrader from Tutela Engineering passed out 6 original contracts to be signed along with the shop drawings. Richard Muncey and John McNabb signed all six copies. According to the manufacturer of the generator, it meets all Y2K Compliance Issues. A temporary portable generator will be brought down to the water department. George Hawksley asked who was responsible for this piece of equipment should it be stolen or vandalized. The Commissioners also requested that George find out the costs for a reserved supply of natural gas for the generator. These matters will be looked into further. Layne Christensen: Mike Schrader passed out an invoice for the first payment request along with the first change order (due to the removal of the submersible pump) for approval and signature. The amount for the invoice was $40,879.45. John McNabb made a motion to approve the first invoice for payment and change order as presented. Seconded by Richard Muncey. Approved 2 - 0. Mike then passed out a change order #2 for the Sohier Street Well for the oil removal. John McNabb made a motion to approve the second change order as presented. Seconded by Richard Muncey. Approved 2 - 0. Fire Hydrants: As of this meeting, 301 fire hydrants have been accounted for throughout the system. This does not include Stop and Shop and the Roy property. The Board was pleased with the report and would like it fine-tuned by the next meeting. George reported that Billy McAuliffe & Mark Kelly gagged a hydrant near the entrance of the Caravel. A line needs to be installed in that section with a stop to isolate and remove the hydrant. Further discussion ensued over what types of procedures should be taken. Federico Status: Patchwork has been done. There are items that are still being stored in the DPW yard. This contractor hasn't paid police details either. A letter was sent out to Federico stating that the patchwork on Jerusalem Road has been rejected. 8.) YEAR 2000 COMPLIANCE: Commissioner McNabb passed out three quotes from agencies that state they will come into the water department and do an audit for Y2K compliance. Although Bob Eiben stated that AmericanAnglian is diligently working on this, John McNabb said he wants to be absolutely sure nothing is missed. John McNabb said that Rockwell appeared to 6 have the best quote and was most familiar with our materials. Utilistar had a higher estimate. Mr. Eiben suggested that when an agency is picked, that they provide the water department with a certificate of insurance. John McNabb made a motion to employ Rockwell to do a detailed inventory and testing of the water department equipment. Richard Muncey seconded the motion. Approved 2-0. 9. WATER TANKS John McNabb reported that there will be a meeting between Mr. Susi and himself to try and work out the desired site for the water tank. The Board agrees that they want alternate site #2. If things don't progress, the Commissioners may be forced to take a vote to acquire the land by eminent domain. 10. COHASSET HEIGHTS LANDFILL: The town has sent out a proposal to Cohasset Heights Landfill. Further details to follow when they become available. The meeting of the Cohasset Water Commissioners adjourned at 11:50 p.m. Approved By: Date: Richard D. Muncey, Clerk Board of Water Commissioners TOWN OF COHASSET co„unissionen WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.MCNABB,JR. 339 King Sum RICHARD D.MUNCEY �= COHASSET, MASS. 02025-1398 °MASK Telephonc 383-0057 Minutes of the Cohasset Board of Water Commissioners December 03, 1998 @ 7:36 p.m. MEMBERS PRESENT: John McNabb, Jr., Vice Chairman Richard D. Muncey, Clerk Robert Kasameyer, Chairman MEMBERS ABSENT: Michael Taylor, Project Manager Recording Secretary: Katherine Mintz GUESTS PRESENT: Robert Eiben, George Hawksley, William McAuliffe, Arthur LeVentis, Dominic Tutella, Tanna Kasperowicz and Dianne Sullivan Vice-Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:36 p.m.. 1.) MINUTES: Passed until another date. 2.) WARRANTS & BILLS PAYABLE: The following bills were presented and approved for payment as follows: .;: ...,....;.: ......:.... lcahn. Qacy .. � ::: -:::..:...::................. .......:.. . . : :: Four invoices [$55.30, $47.85, $395.36 & $144.78] for materials supplied for new water services on King Street, Norman Todd Road and Stockridge Road. W. B. Mason: $159.33 Ink cartridges for John McNabb's printer (also requested George order 4 111ore). Toomey Water Services: $1,102.00 Back-flow testing services. Cohasset Police Department: $232.00 Police detail for Norman Todd Road. John McNabb: $54.54 Costs of binding Cohasset Water Department's 1.999 budget. 2 Plymouth County Communications: $300.00 New 2-way radio in new truck. AmericanAnghan: $575.90 Charges for recording secretary. A motion was made by John McNabb to approve the copy of warrant articles with the exception of the John Hoadley and Sons. Richard Muncey seconded the Motion. Approved 2-0. Post Script: Discussion between the Board of Commissioners and Robert Eiben took place. Commissioner Muncey inquired about what was considered a Capital Expense. Robert Eiben explained that any type of a repair made was considered a Capital Expense and that any replacement, which is an asset, is not. Commissioner's McNabb and Kasameyer also discussed this subject where some clarification was reached. 3 ) REVIEW BUDGET STATUS, CURRENT FISCAL YEAR: John McNabb announced that there is $63,000. of general revenue left to spend in the next nine months, most of which is out of the $45,000. in the contracted services account and the remaining form other line items with the exception of non- discretionary. In the Capital Budget, the second item has approximately $4,000. left in the account. The Newtonville Lane money was finally paid out. There is $460,000. in the account for Capital Expenditures. More good news was that Dick Steward of the DEP is looking into a lump sum of $230,000. in grant monies from the old program to aid in building water treatment plants. Letters from DEP making this announcement are due out the end of January 1999. All in all, the Cohasset Water Department is in good fiscal shape. 4.) ABATEMENTS: On 12/3/98, a letter was sent to Paula Buick of 3 Highland Ave. in response to her concerns of poor water pressure. The letter stated that upon receipt of $900. Service renewal fee, the water department could inspect and clean the corporation at the main. If this corrects the pressure problem, a refund in the amount of$900. Would be returned to her. If her pressure problem is not corrected through this action, then in the spring, the service line would be replace. The Board discussed the water filter at the residence of Mrs. Susan Ceci. George Hawksley said that she was not against having it removed. Richard Muncey stated that he insists this filter be removed in order to avoid future problems. George was 3 instructed to inform Mrs. Ceci that the filter must be removed and she needs to contact a plumber of her choice to have this work done. The Water Department will reimburse her for this. John McNabb asked how much time should we give her to respond and Richard Muncey stated two weeks or less. The Board unanimously felt that if Mrs. Ceci doesn't respond, the Water Department would arrange to have the work done. At this point in the meeting, Commissioner Muncey informed Selectwoman Dianne Sullivan that Mike Taylor is out on sick leave and that George Hawksley is interim manager. The Board of Commissioners then reviewed some bills submitted by Mrs. Ceci for alleged damages. The consensus between the Board and the staff is that we will pay damages for such items that related to the filter only. All other claims, such as pumping the septic system, unclogging her kitchen drain, etc. will be denied. Once a check is drawn for items pertaining to the filter, it was suggested that a release / hold harmless form should be signed to protect us from any future claims. Commissioner Muncey passed out a letter he had drafted to Mr. McCloud and his request for abatement back to 1992. The letter explains all the efforts that were made for over four years to have the meter changed and the frustration with the lack of cooperation on Mr. McCloud's behalf. The letter is a denial for abatement. Rob Kasameyer and John McNabb agreed with the letter and asked George Hawksley to have this typed on letterhead and sent out. 5.) OPERATOR'S STATUS REPORT/HOUSEKEEPING ITEMS: George Hawksley asked the Board of Commissioners the Water Department could sell the 1985 Chevrolet Blazer, which was recently replaced with the new truck. The Board agreed that yes, it could be sold but it needs to be done as surplus. John McNabb made a motion to declare the 1985 Chevrolet Blazer as surplus to be sold to the highest bidder. Richard Muncey seconded the motion. Approved 2-0. John McNabb stated that he would like to receive an activity report showing any problems, pumpage figures, renewed / repaired services, main breaks, etc. John stated that he would like to be kept abreast of these activities. Mr. McNabb also suggested that a complaint log be initiated so he can see the good and the bad of things. It was then agreed by Bob Eiben and George Hawksley that a monthly report would be developed. 7.) YEAR 2000 COMPLIANCE: 4 Commissioner McNabb passed out his Y2K Action Plan to everyone present. This report fine-tunes many problems and how to address them. The Y2K effects phones, faxes, and newer vehicles - anything that uses real time to calculate and/or report time. John asked everyone to review this plan and discuss it at the next meeting scheduled for December 17, 1998. John asked is the SCADA system is compliant and George Hawksley replied that yes, the manufacturer claims it to be. John then asked George to double-check for further details. John McNabb said that Windows 95 is not compliant. Bob Eiben said that AmericanAnglian has been working diligently on the Y2K in Dedham since January of 1998. The home office in Marlton, New Jersey has one employee dedicated to working only on Year 2000 compliance. Bob passed out a critical supplier list and various correspondences from AmericanAngliari s home office. John emphasized that we must make sure we can deliver water. Review our contingency plan for loss of power, electricity, phone lines, etc. He stated that we need to make time at each commissioner meeting to review the Y2K plan and progress being made. John requested a schedule of AmericanAngliari s plans to address this topic. Stop and Shop had sent a letter to the water department asking for a statement that Y2K issues will be addressed and that water service will not be interrupted. Bob Eiben stated that in Dedham, they have had numerous requests and that due to legalities, a general and non-committing letter is being used. He suggested that Cohasset incorporate one into their policy. Commissioner Kasameyer asked if anything was being done at the town hall pertaining to revenues and John McNabb replied that they have already switched to the Gemini System but further questioning was needed. 8. TUTELLA ENGINEERING REPORT: Generator Replacement: Mike Schrader passed out the award notification on the recent generator bid. Commissioner McNabb requested Dom to find out if the new generator is Y2K compliant. Dominic Tutella said that the bid contract is for 150 days. The generator is on order and should be installed within three months. Commissioner Muncey inquired about a standby generator while the new one is being ordered and installed. Dominic said that Marine Engineering's quote of $2,000. Per month is all- inclusive. This price was less than half of the $4,950. Quote from Southworth and the $5,151. Quote from Aaron Rent-A-Tool. . John McNabb made a motion to accept the bid from Marine Engineering at the cost of $2,000.00 per month, seconded by Richard Muncey and Rob Kasameyer. Approved 3-0. 5 Mike Schrader passed out the contract with the ammendum for Louvers at a cost of $7,200.00. Wells: Mike Schrader passed out a change order for Layne Christenson, which needed the Boards signature. The change order was for the pump & residual removal from the Sohier Street Well #2. A motion was made to accept the change order from Layne Christenson as presented. Motion was seconded by Rob Kasameyer and Richard Muncey. Approved 3-0. Dominic gave distributed a preliminary report to the Board of Commissioners which gives a good report on the wells. Hydrants: To date, Tutella Engineering has accounted for two hundred seventy-seven hydrants. Dominic passed out a preliminary index and will continue to account for the missing twenty-eight hydrants. According to Tutella, we will be easily able to account for the 305 hydrants being billed to the town of Cohasset. Further discussion ensued about hydrant billing. The town wants to have the water department level fund it, meaning that it be determined in the budget each year a fixed amount of hydrants for billing. The town would only be liable for this figure and not an actual amount. John McNabb said that he felt comfortable with the 285 figure billed to the town for fiscal year 98'. The Board then agreed that they felt comfortable with billing the town for 295 hydrants in fiscal year 1999. 9. WATER TANKS Richard Henderson, the attorney for Mr. Susi called John McNabb for an update. He said that he sent John McNabb a letter on November 23, 1998 stating that he would like to meet the week of November 30, 1998. Unfortunatelv, John McNabb did not receive the letter until today's date of December 03, 1998. Commissioner McNabb will attempt to set up a meeting shortly. John McNabb asked Dominic Tutella for a report, which would break down the cost differences for the different sites being discussed for the tank installation. John McNabb asked George Hawksley to put Mr. Susi on the agenda of January 07, 1999. Commissioner Muncey stated he wants to be involved with this. 10. COHASSET HEIGHTS LANDFILL: John McNabb reported to the Board that he strongly recommends installing observation wells. The Norfolk Environmental Report tells us that there is movement. The edge of the plume is seeking out of the fracture. Volatile Organic Compounds don't travel in surface water and they have already been found 1/4 of a mile away. John said that there 6 are two small fractures: one is under the landfill and the other is from the bottom of the fracture to Lily Pond. The Board of Commissioners will review the choices available and discuss at a further date. CHL is offering to install berms, to the dismay of the Board. The Commissioners want French drains installed in various locations at CHL that provides a better conceptual design than the berm. Rob asked John McNabb to look into this further and come up with a recommendation before the December 17th meeting of the Board. 10.) OTHER: At the last meeting, John McNabb then asked Dominic Tutella how much time he spends on water and sewer department issues. Dominic reported that 1,857 hours was spent on water department projects in 1998. John McNabb then passed out information on what he needs for making a small work station in the Commissioners Meeting Room at the water department. Enclosed were specifications for a personal computer, a printer, and a 20' monitor. The monitor will come in handy for future GIC modeling programs in the future. He requested three quotes from AmericanAnglian for this equipment by the next scheduled meeting of 12/17/98. Commissioner Muncey passed out a draft letter to the Mr. McCloud pertaining to his request for abatement and subsequent denial. Rob Kasameyer and John McNabb reviewed this draft and agreed with Richard Muncey. They asked George to have Donna Donoghue put it on official letterhead and mail it out. Pertaining to Fiscal Year 2000, John McNabb submitted $150,000 of Capital Maintenance Expenses as a separate line item in the budget, not as previously shown on the warrant. A motion was made by John McNabb that Capital Maintenance Expenses of $150,000 be submitted as a separate line item in the Fiscal Year 2000 budget. Rob Kasameyer and Richard Muncey seconded motion. Approved 3-0. The meeting of the Cohasset Water Commissioners adjourned at 11:35 p.m. Approved By: Date: Richard D. Muncey, Clerk Board of Water Commissioners