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HomeMy WebLinkAboutMinutes - WC - 01/01/2002 - Minutes for the entirety of 2002 TOWN OF COHASSET Conunissioners WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.1VIcNABB,JR. 339 King Street GLENN A.PRATT V COHASSET, MASS. 02025-1398 °MAC Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners Thursday, January 10, 2002 Members Present: John McNabb, Chairman Glenn Pratt, Clerk Recording Secretary: Tape Recorder Guests Present: George Hawksley, Mike Schrader, Dean Rizzo, Robert Eiben, Fred Koed Commissioner John McNabb called the meeting of the Board of Water Commissioners to order at 7:30 p.m. Dean Rizzo of the Cohasset Revitalization Committee spoke to the Commission. He supplied the Commission with the changes that are expected to occur over the next few years. Maps of the Cohasset village underground utilities. Dean Rizzo stated that there are some spots where the ground needs to be raised. Dean wanted to know if the Water Commission could work in conjunction with the Revitalization Committee. The commission agreed to move the hydrant in front of Cards and Shards when the work is being done in the area. This will give the town another parking space. Minutes: None Budget States: Two financial reports were received from Mike Buckley dated 12/11/01 and 12/26/01. Capital Expenditures still show$44,000 available. Warrant/Bills Payable: See Attached Norfolk Ram Group: Two bills were held in the amount of$5,188 and the other in the amount of$5,300. All others were approved Tutela Engineering: Mike Schrader presented the Commission with several bills to be paid. He also told of a study that they were putting together for Hammond Avenue. When the main is replaced or extended in the spring they will also have the new drainage done as well. Mike Schrader present the Commissioners with a report of the cost of competing alternatives for Hingham relative to purchase of water. The only other alternative Hingham has is Bluestone Energy and MWRA. The breakdown is as follows: Bluestone would be 4.50 per 100 cubic feet. MWRA would be 4.33 per 100 cubic feet. John requested that Tutela be present at the next meeting. The commission would like Tutela to look into more than one site for the Hingham hookup. Glenn Pratt stated that it would be very advantageous to the town for the hook being on 3A. ISO Application: Mike has not been able to finish reviewing and completing the application. George stated that when he picked it up from Chief Lincoln that it was almost completed. Status Report/Housekeeping: George Hawksley supplied Commissioner McNabb with the reservoir levels dating back to 1997. John is concerned because of the drought situation. VFD: George spoke to Weston& Sampson they are going to have a contract written up to do the engineering to install variable flow drives for the high lift pumps. $30,000 has been allocated to get the engineering done. George also spoke to Mass Electric. They have a program to replace ballasts and lights. The cost was estimated at $6,000. Then Mass Electric would pay approximately $2,000 toward the replacement. Once this was done with the new energy saving lights it would save approximately$1,200 each year on the electric bill. New gate was installed at bottom of driveway and security light was fixed and two trees were cut down so that the light would shine on the parking lot. George stated that after the gate was installed someone drove on the grass through the rocks. The commission agreed that additional fence is needed, possibly a guardrail. George stated that the February bills would be sent out late due to the fact that Brenda Innis is out on disability. George has signed contract with ADT. George said that they wanted a portion of money up front before they were to begin. George worked with them to get started without a deposit. There was a discussion about purchasing another truck, possibly a dump truck. George also informed the commission that two new meter-reading guns would need to be purchased. The old guns are being phased out. The approximate cost would be $12,000. AWS has an agreement with Schlumberger. George will check with Ti-Sales and Schlumberger. Glenn suggested that one be purchased now and the other after town meeting. Abatements: None Pending site plan approvals/new connections: Two new homes being put up behind the Tennis Club on Cedar Street. The owner came in the office today and paid for the hookups. George stated that the Water Department would not turn the water on until they are given as built plans. Warrant Articles: See attached revised warrant for March 30, 2002 Annual Town Meeting. 1. Authorize short-term sale and establish rate for sale of water to Hingham. 2. Changes in law to sell water long term, and carry over surpluses year to year. 3. Revise Water Resource District Bylaw, Zone A. 4. Funding for $6,000,000 in capital improvements. (1, 2, and 3 are needed to get the deal with Hingham Water). Glenn was concerned with the amount that Commissioner McNabb wanted for funding. John said that the amount could be changed, but he needs to get the articles submitted by January 17th. Commissioner Glenn Pratt made a motion to submit the four articles to the selectmen for town meeting. All in favor 2-0. General Discussion Arsenic content of treatment chemicals: Major manufacturers were contacted. There was no arsenic found in 3 of the 5 chemicals used. Lime and polymer have not been received yet and that could be the source. Alum and fluoride and chlorine checked out fine. Estimated cost to produce 500,000 gpd for Hingham: George is still working on getting numbers. Electrical cost increase (how much per kwh; increase &present cost): There is a fluctuation in cost. Overall it is approximately .12 per kwh. Commissioner McNabb is looking into solar power. List of complaints received in 2001 &responses: The commission wants a log book for all complaints or some form to be created . George will look into setting something up. DEP water system award criteria for 2001; also what can we do in 2002 to improve our score?: George was unable to get to the appropriate person. DEP was unsure as to when this would be done. Free water to the town: George does not have a completed list yet. Town pump and the little league field and water bubbler are on the list. Security;review of Weston& Sampson's Level I recommendations: Weston& Sampson's Level I recommendations were the same as George's. As such they have been completed or are in the works. Handicapped accessible spot: This point has not been brought up again with Weston& Sampson. Glenn said that the parking lot should be repaved. When this is done maybe a ramp could be put in. Flag policy: The flag is to be put up everyday unless it is raining. Fencing along the dam: The fence going up to the Wolf Pit needs to be replaced. George will get an estimate from Bartlett Fence. This should be run along the property line down the driveway. Wolf Pit: Commission would like it to be cleaned up. TTHM&HAC levels: Last report was in the 40's. This was done in September. The last three tests have been in the 40's. Both tests will be done again this month. These are different levels. Bear Hill Tank will be tested as well as Bates Lane. Traffic signs on entrance to plant: The Commission would like the signs taken out. They currently read no parking this side. Old pipes on ground around garage: The commission wants the outside of the plant cleaned up. Glenn said that the main problem is because we have let the construction companies leave material here when they fmish they don't clean up. There have been complaints from residents. Landscaping issues were brought up as well. Glenn suggested that next time we should get metal containers to throw this stuff away. George will talk to landscapers to see what they suggest. Quantify the improvements from the new Flocculator and sedimentation beds: George will look into and get back to commission. No skating signs: One will be at the plant the other on Lily Pond Lane one at Peppermint Brook. Glenn wants the signs to be taken down in the spring. Maintenance agreement with AWS: Glenn feels that when it is related with the plant he doesn't have a problem with those bills. When there is a problem in the distribution system that is when it is not too clear. Glenn feels that outside water the commission should pay breaks. The contract with the town states that AWS has a$15,000 cap on maintenance. Fred Koed asked for the Commissioners to come to a meeting February 51h to discuss the sale of water to Hingham. Mike Buckley and Town Counsel will be there as well. Mike will be checking into a rate to be charged to Hingham. There was a discussion about possibly taking over North Cohasset water service area. It was estimated over 1 million dollars to replace the main and do the connections. Tutela Engineering several years ago gave this estimate. There was a discussion about putting an antenna on Bear Hill Tank. Tutela is working on a RFP to get this done. It might not go directly on the tank, but a separate building to hold it. Glenn told Fred Koed that the Water Department is resubmitting the ISO report for the town. This has not been reevaluated since 1987. The Fire Department makes up 60% of this and the Water Department makes up 40%. This questionnaire is submitted every three years. The discussion then went back to the maintenance agreement with AWS. George stated that calendar year 2000 AWS was over budget $25,000 in 2001 AWS is over budget $10,000. To date AWS has already paid $15,000. For the rest of the fiscal year the Commission will be responsible for. From this point on the commission will be responsible for any water main breaks. Glenn and George will meet together to discuss what the reimbursement from the Commission will be. Commission McNabb wanted to know how often are fire hydrants are flushed and inspected. The contract says annually but AWS will be flushing again in the spring. Meeting adjourned at 10:42 p.m. all inp-f, te 3-0. i Approved By: Date: /Glenn Pratt Clerk ' Boar of Water Commissioners T wn of asset SC E OF BILLS PAYABLE CS C To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $13 5 , 5 94. 0 rare hereby approved and you are requested to place them on a warrant for payment. DATE: January 10, 2002 Credit# Name of Creditor Account Amount Extended ,- 5>" ✓ American Water Services, Inc. �2'7' $43,681.94 •,t `� �Z�� 1,949.64 $45,631.58 Bartlett Consolidated Inc. Granite Lock Co., Inc. jc��'��+� $116.04 Norfolk Ram Group $1,862.92 -�0 $62.31 $20,560.49 ✓ ' $3,678.79 ✓ $5,473.15 3/�lo3`J. �� ✓ Hancock Paint, Inc. Y S $81.44 Tutela Engineering �`5���' �S� 3 450 . 0 3 172 . 24 Ji J�J J/ TOTAL 135 594 . 0 J�S� i0 Sup- j Comm'r(s) TOWN OF COHASSET Commissioners 1 .. WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.IDIcNABB,JR. 339 King Street GLENN A.PRATT COHASSET, MASS. 02025-1398 ON/SSC Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners Thursday, April 4, 2002 Members Present: John McNabb, Chairman Robert Kasameyer,Vice Chairman Glenn Pratt, Clerk Recording Secretary: Brenda Douglas Guests Present: George Hawksley, Tom Keeffe, Arthur LeVentis, Jim Cooke, Mark Bartlett Chairman McNabb called the meeting of the Board of Water Commissioners to order at 8:05 p.m. Tutela Ellms meadow has been cleared out. No coliform has been detected. Several tests including VOC they have not come back as of yet. John wanted to know about having the area fenced, but it was agreed that when the growth comes back it wouldn't be seen. Phase Al Biszko. They are working on Summer and Elm Street. Glenn told Art not to let them do anymore digging because the road race is going to be on Sunday. The holes need to be completed and filled before Friday afternoon. MBTA and Sohier Street Wells: Tom Keefe of Tutela Engineering placed calls to James Jackson of MBTA regarding the status of the authorization that the Town needs to proceed with relocating the Sohier Street Wells. Tom would like to meet with comm. Regarding the Bear Hill site lines. Commission agreed to meet with him and see about the placing of trees. They agreed that Saturday morning they would meet at 9:00. Brenda will post the meeting with the clerk in the am. For 8:30 am at Bear Hill Tank. Flow Test and Flushing Schedule: Flushing will commence on Monday April 15`h. It was stated that flow testing to be done at the same time. Cushing Street (from Pleasant to Smith Place): Tutela's records indicate that the water line in Cushing Street in this area is a 6 inch cast iron line, approximately 400 If, and is about 70 years old. It had been mentioned previously for consideration for replacement but was not prioritized. The conditions present would have to be evaluated to determine a recommendation. Tom spoke with Carl from the DPW regarding drainage culvert at Spring Street this would be done at the same time the main work would be done. Hobart& Lothrop Lane: Tom had a conversation with DPW Director Carl Sestito, it was mentioned that improvement would be made to these streets along with the scheduled water system looping improvements. It was agreed that Tutela would meet with the DPW before the plans were completed to determine the location. The DPW would also like to regrade and lower these roadways. Tom Keeffe stated that Mark Haddad asked about paving from Summer to Border street. The spur area and make it part of the Biszko contract. Tom will look at the numbers and give the commission a breakdown. Tutela also requested a cost from other contractors to do the work. Tutela then supplied the Commission with possible alterations to specification requirements (See Attached). John would like to still replace hydrants. Also look at replacing valves. Tutela will work with George to identify hydrants and valves which need to be replaced. Glenn wants the patches fixed on Schofield road. Glenn also wants any contractor who will be using our property to store things that a deposit will be retained until all materials are removed from the premises. All were in agreement. Norfolk RAM Group The CHL Notice of Intent was done by Norfolk RAM Group on March 5, 2002 for the purpose of closing and capping the landfill. CHL landfill monitoring. Mark supplied the Commission with the lit and 2nd quarter monitoring test results of last year. The Board of Health has not supplied the 3`d of 4th quarter yet. Mark reported that there were no significant changes. Contaminates have not gone up. Bedrock wells 3`d and 4th quarter results are in. A hit of antinomy in well 4 that was pick up before it is no longer testing positively. Sulfate was quite high. Surface water sampling: Mark gave the commission a spreadsheet on the sites that were tested as well as the results (See Attached). Mark Bartlett gave a draft of the surface water protection plan to the Commission. A meeting is scheduled for the 25'h of April to meet with other committee's at the same time. This will be at 7:30. Browns Autobody: Mark will send the report to the DEP. GIS System: They are ready to do a third installation. 50%of the water distribution system has been completed. Water mains, hydrants and gates have been included as well as the field cards. Grant opportunities TAG grant: no word as of yet. Lakers Pond grant program: Sen. Hedlund told John that we got a 50,000 grant but the Commission needs to match 25,000. Mark Bartlett broke down how to spend money. Stormwater grant mapping project : Focus of grant to map every stormwater drains structure. The state will fund up to $54,000 and the town would have to match 100%. The Planning Board wanted to know if the Commission was willing to go in halves on the project. This is due April 171h. The Commission agreed to match what the town is willing to come up with. Graham Waste: Planning Board meeting last night. The meeting was adjourned because plans were changed and no one was able to review. A new meeting has been rescheduled for the 22°d of April. They seem to be addressing issues, which were of concerns. Review of Sludge Disposal at WTP: Norfolk Ram Group conducted a review of disposal options in connection with treatment sludge generated at the plant. The review was based upon the results of laboratory analysis of sludge samples collected from the drying bed and lagoon at the site. (See attached for summary). Potential watershed threats: St. Anthonys Church there is a catch basin. The site is in the Ellms Meadow Watershed District. There is an underground petroleum spill from the gas station. Mark Bartlett stated that the data has just been received in regards to Norfolk Conveyor they will compile results and report to the board. Warrant: See Attached copy for details Status report housekeeping: George was asked to look into getting a new lock on the door to the at Ellms Meadow. George has spoken to 4 contractors in regards to getting fence put up details to follow. ISO (Fire Insurance Rating Report): The water end of things look good. The Fire Dept didn't do as well. It was suggested after the changes in town are complete ie. Sprinklers in schools, moving of Graham Waste that we should refile in a year or two. Rob wanted George to review a letter, which was sent to Cohasset Residents from Hingham Water. John wrote up a press release he will e-mail to the Commission for their review. This will be a thank you. There was a discussion on the extension of 3A south. The Commissioners believed that nothing was ever settled. George will check the notes. Glenn discussed taking some of the small projects ie. hydrant replacement, and have American Water contract a separate contractor to do the job. It will be cheaper than having Tutela Engineering making it a change order to an existing contract. All were in agreement. Alarms at the tank: George is waiting to hear from ADT about the phone lines. The Commission would like to have 3 new commissioners chairs as well as 6 new chairs. George Hawksley will look into purchasing them. Meeting adjourned at 10:45 Approved By: �'�/ G Date: G� Glenn Pratt erk Board o er Com issioners Date: April 4, 2002 Page 2 of 2 Memorandum the work but his contract does not include an overlay unit price. q U n^+from otl- �C rc lieSacu a c-S+ , contractors to do this work. 10. Alteration to Specification Requirements: We have reviewed recommendations to revise the current specifications requirements for the distribution system projects and have the following comments: i. No Penny Bid Items Allowed —To prevent uneven bidding minimum unit prices would have to h t Fnr each hid item Win ;n,pi dri rarnmmend setting minimum bid VVVUIU tlavc W vc nJea ivy a.u...� • prices at approximately half or more of the industry standards. For example if rock excavation is typically about $70/Cubic Yard set a minimum price of $35/CY. This would control to some degree uneven bidding while still providing some flexibility to the contractors. ii. Backfill Methods- We currently require mechanical compaction methods such vibratory plates. Other methods include jetting or control density fill (CDF). Jetting (or puddling) uses water to compact, can not be used on silt, hard pan or clayey materials, requires coordination of water department to provide metering, backflow prevention and valve opening services. The use of CDF is costly due to disposal of displaced material and cost of material. We recommend maintaining the current method. iii. Overlay Pavement versus Trench Patches- Cost is a significant factor with respect to paving. Overlay pavement generally requires the contractor to initially install and maintain a temporary patch, before overlaying the street. Overlaying also requires the coordination and effort to raise all castings located in the roadway. Overlays may also require pavement grinding to maintain curb reveal (see below). Trench Patching generally requires the contractor to install a 2-inch temporary patch, the contractor is then required to remove the 2-inch temporary patch and replace with 3-inch patch. iv. Curb Reveal-We will identify streets or sections with curbing that will require grinding to maintain curb reveal required by the Town if the street is to have an overlay. 11. Number of Distribution Improvement Contracts in 2002: We have also reviewed the recommendation to break the CY2002 work into four contracts and have the following comments: i. We would anticipate Contractors to bid on all four and to include certain costs such as mobilization in each bid price. The Town would then have to pay for four mobilizations whether one to four contractors are awarded the contracts. ii. Precautions are required when a single contractor bids various projects because the contractor could submit individual unit prices vary from contract. This can become a problem if extra work is required. We would recommend the contractor be required to use the same price on all contracts. iii. Using the recent practice of having the Water Department purchase materials such as pipe and hydrants is straightforward with one contractor, but becomes more complex with more than one contractor drawing from the stockpiled material. iv. Multiple contractors require extra coordination with the Water Department to mark streets before construction and to address any issues during construction. v. Multiple contractors also require coordination with the Police Department to possibly provide several details. Coordination is also required if street detouring occurs. vi. We would recommend only breaking the work down into two contracts Attachments: A. 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Z O I� . z I� N CV O C6 N N O Ci O O O Ic— U C (CO O E 6S C p 63 y N Q m Q Q Q O ❑ d (MO Q O co N O r f� + E O r O Z 1— z Z Z g z I- Z O 00 O O H O X p O O CO O c- N Q m a) N a C 2E U) � N O N N .+3 E E E E E E E E E E E E U Q .F O L O C C aaaa a a a aaa as � f'- O) No .J-, N >, O O Q) aaaaaaaaaaaa `nZ a� °0; x = c U 3 E .� (D @ CD 0 0)C O O U �6 M U U OL O d �+ _7 O .p a) N E N x + E CL 'C2 � Q Q c m E E Lo E O 0. _U _c c o Q c o .c Q U a Z o � CY m QUU � OVz � U) � '`) C: > ECO > EQ EUU z a U z O ❑ U (n a) 0zOU LOLL zzz F- - Q o Z r N M 46 (p ti co 4z/43 Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $§9;, . 6 are hereby approved and you are requested to place them on a warrant for payment. 91) I93 . 13 DATE: April 4, 2002 Credit # Name of Creditor Account Amount Extended Biszko Contracting Corp. -, 7 $15,259.43 ✓ Sign Station S - s7 $204.75 Hingham Lumber 1 $43.32 William F. Sargent - q $90.00 John Hoadley& Sons Inc. Sim.35 $300.00 Town of Cohasset Police Dept. N-35 $720.00 Weston& Sampson 550)- $188.20 00-114 $1,127.76 $1,315.96 Dr. Power Equipment ;; $41.90 Environmental Safety Prof. Inc. , S$bl-dam j6,4-56----1-e3 Norfolk Ram Group, LLC l` " -$4 88.33 NorQh fiwicav tb - LU $5,300.01 Tutela Engineering ,,c) Oil $1,236.91 S OD-3ti $5,149.66 $ QD 31� $9,786.93 American Water Services ZIG-ela v1 $1,908.48 Iaria Bros., Inc. �5dll-�5 $3,195.00 TOTAL , up't. 6"'<fO7�0s)' NORFOLK RAm GROUP ENGINEERING : ENVIRONMENT April 4, 2002 Mr. John McNabb, Chairman Cohasset Board of Water Commissioners 339 King Street Cohasset, Massachusetts 02025 Re: Review of Sludge Disposal at Water Treatment Plant Water Treatment Plant Cohasset, Massachusetts RAM Ref. No. 651.7.1 Dear John: Norfolk Ram Group, LLC ("NRG", formerly Norfolk Environmental, Inc.) has conducted a review of disposal options in connection with treatment sludge generated at the Water Treatment Plant in Cohasset, Massachusetts (the "Site"). The review was based upon the results of laboratory analysis of sludge samples collected from the drying bed and the lagoon at the Site. A summary of this review follows. Existing Information NRG reviewed two sets of laboratory data provided by George Hawksley. One data set reported the results of a grab sample from the drying bed collected on November 4, 2000. The sample was analyzed for percent solids; toxicity characteristic leaching procedure ("TCLP") for pesticides, herbicides, semi-volatile organic compounds ("semi-VOCs"), VOCs, and metals; and also for total metals. All TCLP concentrations were below the laboratory detection limits. The total metals analyses indicated elevated total arsenic and total lead. Both the reported total arsenic concentration of 60 milligrams per kilogram dry weight ("mg/kg dry") and the reported total lead concentration of 872 mg/kg dry exceeds the applicable Reportable Concentration ("RC") of 30 and 300 mg/kg dry, respectively for S-1 soil pursuant to 310 CMR 40.0000, the Massachusetts Contingency Plan ("MCP"). These exceedences would require notification to the Massachusetts Department of Environmental Protection ("DEP") within 120 days if the material was considered soil. Since it is considered a "sludge" it may not be a reportable condition. The reported total lead concentration also exceeds the Maximum Allowable Concentration for Type I sludge of 300 mg/kg dry pursuant to 310 CMR 32.00, the Land Application of Sludge and Septage regulation (the "Land Application regulation"). Please note there is no Maximum Allowable Concentration for arsenic. The Land Application regulation defines Type 1, II and III sludge as follows: ONE ROBERTS ROAD 9 PLYMOUTH,MASSACHUSETTS 02360 • (508)747-7900 PHONE• (508)747-3658 FAx 100 KUNIHOLM s HOLLISTON,MASSACHUSETTS 01746• (508)822-5500 PHONE• (508)822-1611 FAx W W W.NORFOLKRAM.COM Mr. John McNabb April 4, 2002 Page 2 of 5 Type I — sludge approved by the DEP pursuant to 310 CMR 32.00 which may be used, sold, or distributed or offered for use, sale or distribution on any site without further approval of the DEP, and which may be used for growing vegetation. Type II — sludge approved by the DEP pursuant to 310 CMR 32.00 which may be used, sold, or distributed or offered for use, sale, or distribution on a site only with prior approval of the DEP, and which may be used for growing any vegetation. Type III — sludge approved by the DEP pursuant to 310 CMR 32.00 which may be used, sold, or distributed or offered for use, sale, or distribution for land application on a site only with prior approval of the DEP, which may be used for growing any vegetation not including direct food chain crops, and whose land application to a site must be recorded in the registry of deeds in the chain of title for such site. The second data set included the results for two grab samples from the drying beds and one sample from the lagoon collected on January 30, 2001. These samples were analyzed for percent solids, total arsenic and total lead. The total arsenic concentrations in all three samples exceeded the RCS-1. The total lead concentrations were below the RCS-1 and the Maximum Allowable Concentration for Type I sludge. Regulatory Oversight. Disposal of sludge falls under one of two regulations. Sludge that meets the DEP's criteria for land application set forth in the Land Application regulation can be applied to the land surface. The procedure involves DEP approval of a sampling and analysis plan and determination of the sludge Type. Type I sludge can be land-applied without further DEP approval. Type II or III sludge requires a land application certificate from the DEP for a specific parcel of land to apply the sludge. It must be demonstrated that the application of sludge at the land parcel will not adversely affect sensitive receptors. This would be difficult to demonstrate at the Water Treatment Plant since the property is within or abutting the Zone A. S:\RAM\651.7\MISC\WSLUDGE.DOC Mr. John McNabb April 4, 2002 Page 3 of 5 DEP requirements for storing sludge are as follows: a) there can be no less than four feet of unsaturated soil between the lowest point of sludge storage and the maximum high groundwater table; b) sludge cannot be stored anywhere within a radius of 2,500 feet of any location under which there is an existing, planned, or potential groundwater public water supply unless a hydrogeological study can demonstrate the storage will not result in contamination of such groundwater; c) sludge cannot be stored within 500 feet of a private drinking water supply well; d) sludge cannot be stored within the watershed of any Class A surface water; e) within any 100-year flood plain; or f) below the high water line or between the high water line of any pond or lake and a line 500 feet landward of the high water line; The long-term storage of sludge (more than 42 days within any 6 month period) requires the prior written approval of the DEP of the plans for such storage. Disposal of the sludge as solid waste is regulated under 310 CMR 19.00. The receiving landfill can apply to the DEP for a "Special Waste Permit" if it can be demonstrated the sludge is not a hazardous material, is adequately dewatered, and the landfill has the "ability and willingness" to accept the material. The material does not appear to be hazardous since it passed one TCLP analysis. The difficulty is the water content. "Dry" soils typically have percent solids greater than 20. The laboratory results indicate the highest percent solids for the four samples was less than 13. Sludge has a weak affinity to water, and during transportation often turns into a slurry. Therefore, dewatering or drying is necessary prior to transportation. Some municipalities discharge backwash from the water treatment process into the sewage waste stream where it is disposed with the sewage treatment sludge. According to the Cohasset Sewage and Board of Health Department, municipal sewer has been installed along King Street and is available to the Water Treatment Plant property. SARAM\651.7\MISC\WSLUDGE.DOC Mr. John McNabb April 4, 2002 Page 4 of 5 Conclusions Based upon the analytical results for samples collected from the lagoon and drying bed, it appears the sludge in the drying bed may be considered Type II since the lead concentration in one of the grab samples exceeded the Maximum Allowable Concentration for Type I sludge. The analyses of the sample collected from the lagoon indicate the lagoon sludge may be Type I since all concentrations were below their applicable Maximum Allowable Concentrations. A more comprehensive sampling plan for these areas could identify isolated hotspots where concentrations exceed Type I Maximum Allowable Concentrations. The sludge storage at the water treatment plant is currently out of compliance with 310 CMR 32.00 since the drying bed is located within the watershed of a Class A surface water body, between the high water line of any pond or lake and a line 500 feet landward of the high water line, and since the long-term storage of sludge (more than 42 days within any 6 month period) requires the prior written approval of the DEP of the plans for such storage. Recommended Action Plan Based upon the information available, NRG recommends collecting soil samples from the drying bed and the lagoons to properly characterize the spatial distribution of contaminants of concern. Several samples should be collected in a grid pattern across each facility to determine the average concentrations and identify potential "hotspots" where the concentrations might be significantly higher than the average. NRG has identified the following disposal options, one or more of which may be a viable solution: Option 1 Investigate the feasibility and expense of discharging sludge to the municipal sewer. Option 2 Prepare a Special Waste Permit for disposal in the landfill. Option 3 Conduct a survey of potential land suitable for land application of the sludge, and obtain state and local approvals for the disposal. SARAM\651.7\MISC\WSLUDGE.DOC Mr. John McNabb April 4, 2002 Page 5 of 5 We can discuss these options at one of your regularly scheduled meetings, or if you have any questions regarding this matter, please contact Richard B. Learned or Mark S. Bartlett at (508) 747-7900, extensions 151 and 131, respectively. Very truly yours, Norfolk Ram Group, LLC ichard B., earned Mark S. Bartlett, P.E. Project Manager Principal S:\RAM\651.7\MISC\WSLUDGE.DOC TOWN OF COHASSET Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.NicNABB,JR. 339 King Street GLENN A.PRATT COHASSET, MASS. 02025-1398 MAW Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners Thursday, April 18, 2002 Members Present: John McNabb, Chairman Glenn Pratt, Clerk Recording Secretary: Brenda Douglas Guests Present: William McAuliffe, Richard Burchill Chairman McNabb called the meeting of the Board of Water Commissioners to order at 7:30 p.m. Brief discussion regarding the reason for Richard Burchill coming in to talk to the Commission. William McAuliffe stated that he wanted to build two houses and has a concern as to where he is to connect to. He has two options one of which is to tie into Elm Court the other is to tie into Newtonville, the latter of which would be a long stretch. There is an issue as to where he would connect to the main. Billy suggested a 6 inch main off of Elm Court with a hydrant off of the end. Billy stated that Mr. Burchill has already received the easement for the property. Fire on North Main Street: Older hydrant broke and they hooked up to new hydrant and with both hydrants open there was no pressure. The Fire Department had to use the pump truck. Once the old hydrant was shut down pressure increased. The Commission stated that North Main Street would be included in next years improvement plan. Billy McAuliffe of American Water Services stated that the old hydrant would be replaced next week. Hydrant in front of Cards & Shards was discussed being moved per request of the Selectman's Office. John McNabb called Selectman Brown, who agreed because of the cost that we should wait to do so until next year. The Commission is planning on moving the hydrant next year in conjunction with the Revitalization Committee. Richard Burchill Atlantic Avenue/Newtonville: Mr. Burchill showed up with the plot plan and explained that he was purchasing one plot off Elm Court and an associate would be purchasing the other. Both he and the other will live in each property and Mr. Burchill will be doing the building. The Commission stated 6"ductile iron would be needed and a hydrant at the end. Two inch domestic services is recommended. Mr. Burchill agreed on all terms from the Commission. Glenn Pratt reported that Clean Harbors working at Arrowwood Street regarding oil spill. Biszko final patch to be completed burm to burm on Border Street. Meter reading guns have been ordered at a cost of$10,000.00 including training. Fence at the reservoir waiting for at least two more estimates. The Commission would like a decision by April 30th. Glenn suggested Armstrong should to be given a chance to bid. Building Inside Lighting: Rise Engineering gave us an estimate of approximately $4,000 to replace all bulbs and balasts. Glenn wants to see what the price is to replace the fixtures. Hammond Avenue: There was a discussion as to bringing the main down and putting in drainage at the same time. Brenda received a call from Robin Martell stating that Mark Haddad stated that the town would reimburse the Water Department for the drainage work. The Commission has not made a decision yet, but they are awaiting bidding. Billy McAuliffe told the Commission that American Water Service will be sending a representative in to look into the sludge situation. Billy said that the new house on King Street will have a 6" main going down the side of the driveway and will have 2" inch services for each home. Elsa Miller is donating Parcel ID Map 60 Lot 12. It contains approximately 2.5 acres. The back taxes will be paid but they would like the Commission to pay for the title work. Glen would like to be able to take the title without spending $1,000 or any money. He would like to know if we could take this without a title search. John will check with Town Counsel. Glenn wanted to know if the Water Dept. had heard from Simon Tempest regarding the school doing a new tap on Pond Street. Billy has not heard anything. The new 10" main to service the High School has not been completed as of yet. Hingham Lumber: Thomas McNulty presented a quote from Iaria Brothers in the amount of $78,000 for the excavation only. This would be to bring the 12" main from King Street to his property. This does not include the material. Town Counsel has sent him a letter responding to Attorney Henderson. Glenn would like a full time person for the summer to make up for no part time summer help last year. Brenda stated that AWS would be putting an ad in the paper. Graham Waste: There is a meeting coming up April 22°d, which Commissioner McNabb will be unable to attend. This is strictly an engineering meeting. John asked Glenn to attend the meeting. He was in agreement. John will make sure that Glenn has a list to make sure that all the requirements have been met. John also would like to make sure that when the booster pumps are installed that this should be inspected. The Commission was unsure if backflows were needed on the pumps. This will be checked into. Steven Gammons of Wompatuk State Park: John received a call from Steven since Sept. 1 lth the gates have been shut to the reservoir. There have been requests to open the gates to allow boats into the reservoir. John agreed to have it opened during certain hours. The Commission agreed. Flushing: A press release went out in the Patriot Ledger stating that flushing would begin next Monday. Water Protection Plan: John had Norfolk make up additional copies of the Water Protection Plan and is handing them out to separate boards. Any person interested in coming to the meeting on April 25th will be prepared for a discussion. The Commission would like to have at least 12 chairs for the meeting. The Commission would also like to update the front lobby. There was a discussion about getting a plaque of some form of logo to go up on the wall in the lobby. They would also like the Water Department trucks to be the same color. Year 2002 Plan: John e-mailed the Selectmen with the plans for this year. Stormwater Mapping Grant: This was submitted on 4/17/02 with John's recommendation. Lakers Pond Grant: Was signed by John and sent back out to Norfolk. Levels of Antinomy detected. John under the suggestion of Norfolk Ram Group will to send this report to the DEP, with a request that DEP require CHL to test for antinomy. There is a concern on his part that it is coming from the landfill. Sohier Street Wells: The building has been knocked down. John wants to make sure that all pipes are capped and sealed Meeting adjourned at 10:00. S N Approved By: / Date: G Pratt,. erk oar d of Water Commissioners TOWN OF COHASSET Conunissioners WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. 339 King Street GLENN A.PRATT COHASSET, MASS. 02025-1398 °MAC Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners April 30, 2002 Members Present: John McNabb, Chairman Robert Kasameyer, Vice Chairman Glenn Pratt, Clerk Recording Secretary: Brenda Douglas Guests Present: George Hawksley, Tom Keefe, Rod Hoffman, Dominic Tutela, Arthur Leventis, Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 8:10 p.m. Tutela: MBTA :Tom Keefe of Tutela Engineering contacted Jamie Jackson, of the MBTA and he has indicated that the MBTA is prepared to implement the items listed on the Mitigation Agreement. Tom Keefe will notify Tom Gruber, mitigator for the town. Tom Keefe has scheduled a meeting with Paul Terrell, STV Co., and the MBTA on Friday May 3, 2002 at 9 a.m. at the Water Treatment Plant. This meeting will address such issues as the waterlines which cross the railroad right of way, waterline/service connection along the railroad right of way, the relocation of the Sohier Street well field and the abandoned "pickle"well field. Glenn said that after he spoke with Town Manager Mark Haddad the MBTA is looking for 4 acres of land for wetland replication. Glenn suggested possibly giving some of the land that the Water Commission owns. Commissioner McNabb stated that after June 2002 the money would be available from the MBTA to relocate the well. Fire Flow: Tom said that testing is being planned and coordinated with George Hawksley of American Water Services. It is scheduled to commence during the week of May 6, 2002, after the flushing program has been completed. Fire Booster Station: Tom Keefe had a discussion with Captain Mark Trask, of the Fire Department, and Captain Trask indicated that the documents have not yet been submitted for review and comments relative to the proposed fire booster station. This station is to be located at the Graham Waste site. Tom Keefe has not received any plans from the engineers. John suggested Tom check with Liz Harrington, Town Planner, John has heard of some activity. Bear Hill Site Lines: Tom Keefe of Tutela Engineering has taken pictures, and walked through the site. There are a few spots which residents can see the Water Tank. It was suggested by Commissioner Kasameyer to put in some form of pine tree. Tutela will check into the local availability of the pines. Tom Keefe supplied Commissioner McNabb with a list of work that was completed in the year 2001 for the CCR. There was a discussion regarding painting of the top of the hydrants. Dominic suggested to get white paint with glass balls in the paint. This will make it very easy to find hydrants when light is flashed on them in the dark. Elm St. & Summer St. Cleaning and Lining: Tutela has contacted 3 people that do infrared. Tutela suggested that infra red only be done on the areas that Biszko worked on. The estimated price is between$10,000-$14,000. Dominic requested to put out the bid so that a definite price can be set. The commissioners were all in agreement. Hingham Water Town Counsel, Rod Hoffman was present and supplied a copy of the violation that Hingham Water was issued from the mid 90's stating that Hingham has been over their withdrawal amount. The rate was reduced to 13% but last year increased to 22%. If it increases over 15% they must come up with a new plan.. The only monetary penalty they have received was last year when they exceeded their withdrawal amount by 160,000 gallons. The fine was $25,000. Both Tom Keefe and Commissioner Glenn Pratt stated that they heard Blue Stone is working a deal with Brockton. If this is the case then Hingham will be limited as to where they will get the water. All agreed that it would be up to Keith Bossung of Hingham Water to contact the Commission next. Hingham Lumber: Glenn informed everyone that construction is still going on up at the site. Glenn also stated that they are building without a permit at this point. Glenn has asked George to periodically check the site to make sure that the water has not been turned on. Glenn will stop by tomorrow and speak to Town Manager, Mark Haddad to see about getting a letter out from town counsel. Commissioner Pratt requested a letter from Tutela be sent to the residents of Hobart and Lothrop to explain what the Commission is planning on doing. Tom Keefe told the Commission that anything he supplies to CBI copies would be sent to the Commission as well as Legal. Tom Keefe told the Commission that Steel Co would be installing the new gate at the bottom of Bear Hill Tank next week. Commissioner John McNabb stated that the next meeting is scheduled for May 9, 2002. Reorganization of the Board of Water Commissioners After a brief discussion Rob stated he would not be interested in the chairmanship. Glenn stated that he was very interested but at this time he had too much community service going on to take it. He did state however that in the future he would be very interested. Motion was made by Rob to have John McNabb remain Chairman; Rob Kasameyer remains Vice-Chairman, and Glenn Pratt remain Clerk. All in favor 3-0. Fire Hydrants: Glenn Pratt would like George Hawksley of American Water Services to hire someone to go out and have all the hydrants painted greased and tested, George will check into the possibilities. The Commission would like George to see about getting another full time person for the distribution system. It was the consensus of the board that it would be advantageous to hire someone to whether it is to read meters, check hydrants or fix meters. George will check into this with AWS. Glenn Pratt brought up the issue of Mark Bartlett and Norfolk Ram Group. Glenn felt that Mark's quality of work is an issue. It was agreed by all the Commissioners that the Water Protection Plan was of very poor quality. John McNabb will contact Mark to see if he is too over whelmed with the amount of work that the Commission places on them. The question of what technology can be used as a hand held for the GIS System, possibly for the Fire Department. John will speak to Mark Bartlett for alternatives. Commissioner Kasameyer would like to have Carl from the DPW invited down to greet him and show him around the plant. George will coordinate a date and time. Furniture: George and Brenda are meeting with Mr. Dooley from Cohasset tomorrow to discuss his prices. Lobby: John would like everyone to come up with ideas for the wall in the lobby. Glenn has David Hassan looking into several designs. Commissioner Kasameyer requested that George Hawksley remind the Commission about the DEP awards program and the requirements when they come up each year. Commissioner Pratt requested that George check into becoming a Dig Safe member. George notified the Commission that Joey Sestito will be in next week to help out with the landscaping or at least give us some ideas. George approached the commission to hav the light' g fixed through Rise Engineering. The commission was in favor. Meeting adjourned at 10:15. All ' avor 3-0. f Signed By: Date U VVV Glenn Pratt, C r I Cohasset BoaUWater ommissioners l TOWN OF COHASSET Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. =.r 339 King Street GLENN A.PRATT - -_ COHASSET, MASS. 02025-1398 o«Assc Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners Thursday, May 9, 2002 Members Present: Robert Kasameyer, Vice-Chairman Glenn Pratt, Clerk Recording Secretary: Brenda Douglas Guests Present: George Hawksley,Robert Eiben, Tom Keeffe, Arthur LeVentis Vice-Chairman Robert Kasameyer called the meeting of the Board of Water Commissioners to order at 8:00 p.m. Minutes: Meeting notes from 12/18/01, 1/10/02, 4/4/02, 4/18/02 and 4/30/02 were signed and approved. Budget Status: Budget status from Mike Buckley was received late. The Commission was unable to review before meeting. This will be held until next meeting for the Commissioners to review. Warrant: Gioioso—Denied per Tom Keeffe of Tutela Norfolk Ram Group—Held for next warrant See Attached for details Abatements None Housekeeping/Status Report George Hawksley of American Water Services told the board that the watermain flushing has been completed. Lower flows and dirty water were found North of Ripley Road and South of Beechwood Street on South Main Street. George Hawksley stated that AWS was looking into putting maybe tiers of railroad ties or brick to form a type of staging on the side of the hill outside of the plant. Rob suggested to look into a tree called beriberi. It grows in this area and starves out other things from growing. George also told the Commission that the fire hydrant at the end of Forest Avenue and Jerusalem Road will be replaced next week. Pressure was very low when AWS was flushing on the hydrant. Correspondence The Commission received a letter received from Kenny Jason of 35 Arrowwood Road. The letter was in thank for the response given by the Police, Fire and Water Department in regards to an oil spill on his property April 12, 2002. Tutela MBTA: Tom Keeffe from Tutela Engineering spoke to Jamie Jackson of the MBTA. Jamie anticipates presenting the agreement to the Board of Directors in June 2002 which would allow funds to become available for the Commission. Tom also stated that there was a meeting at the Water Treatment Plant on May 3, 2002 at 9:00 a.m. The meeting was with the MBTA, CBB (Cashman, Balfour&Beady—design build contractor), and STV Co. (designer/utilities relocation) regarding various water and other issues related to the railroad right of way. One of the issues Tom suggested was that it would be better to have the water from the town parking lot flow into James Brook instead of the Ellms meadow Wellfield,that is the way the MBTA has currently designed it. Glenn Pratt spoke of a meeting, which he attended today in regards to replication of the wetlands. Glenn informed everyone that property owners Bob Davenport and Barnes would be taken over for replication of the wetlands. Tom Keefe in conjunction with George Hawksley will begin fire flow testing Tuesday,May 14, 2002. Distribution System Sampling: Tom Keeffe received an e-mail from Commissioner McNabb in reference to samples being taken from taps and not from hydrants. Tutela Engineering recommends this being done. Tom said that certain tests such as pH and chlorine residual requires immediate analysis in the field, as opposed to testing in the lab. Color samples can be held for 48 hours,therefore coordination is required to conduct sampling within two days of the Commissioners meeting. Graham Waste: Tom Keeffe received a call from the R.W. Sullivan Group, which is the firm who is preparing plans for the proposed Graham Waste facility on Scituate Hill. Tom said that plans were described as in the early stages. Tom informed R.W. Sullivan Group that plans and design calculations must be submitted to the Water and Fire Department for review. Tom had a general discussion regarding where the booster station, water meter, backflow preventers, check valve, separate fire and domestic service lines/connections and ownership/maintenance/operation. Contract 7 Distribution System Improvements: Art met with Chief Lincoln, and Chief Jackson regarding any concerns that they had regarding the upcoming work being done. Glenn was concerned with the cost of the police details that they are requiring for 99%of the streets including dead end streets. Glenn stated that Chief Jackson said that he would let up on the requirements. Glenn will meet with both Chief Lincoln and Chief Jackson to see if they will let up a little. Tom Keeffe will put together a list of streets, length of job, total cost. Then put in the commissions expectations due to prior projects. Tom Keeffe still plans to meet with DPW and Water Department regarding drainage and other issues involved with looping Lothrop and Hobart Lane. Tom Keeffe also supplied the commission with a draft letter to the residents of Lothrop and Hobart Lane. The commission approved the draft and requested that Brenda Douglas get the names and addresses of the residents on Lothrop and Hobart to Tutela as soon as possible. Legal issues regarding Scituate Hill Tank: Dominic Tutela and a secretary met with PDM and their attorneys regarding the review of files on Wednesday May 1, 2002 at Tutela Engineer's Office. Tom Keeffe said that Tutela has copies the files requested (with additional copies of requested material for Attorney Dan Deutsch, Tutela and the Commission, 2120 sheets each. American Water Services Hydrants and gates were discussed. George stated that there are approximately 19 hydrants that he would like to have replaced. He will contact Dominic Iaria as well as other companies to get the hydrants replaced. George Hawksley told the Commission that ADT would have the security system complete next week on the water tanks. Electric: Mass electric no longer offering the discount of$2,000.00 on the ballast replacement, but it was suggested by Commissioner Pratt to send in a letter stating that we had a quote from Rise with the discount and we started the job in good faith, then see what the response is. George Hawksley received three quotes for new gates at the end of Beechwood Street. After a brief discussion and the recommendation of George Hawksley, the commission agreed to give the job to Armstrong. Bear Hill: The Commission informed Tutela that AWS would arrange for the pavement at Bear Hill Water Tank. Tutela got a quote from Gioioso of$28,000 and Harold Litchfield said he would do it for$25,000. George said that Roger Gioioso said the quote was for both Scituate and Bear Hill. George will verify with both Harold and Roger. Glenn would like to take Tutela off of the project with the site lines at Bear Hill. The Commission requested that George go up to the site and put stakes in the ground where he thinks the trees should be put. Once complete the commission will check the site. George will check locally into getting trees put in. High School: Glenn went to a school committee meeting this past week. Glenn discussed how we are going to supply the pipe for the tank line. They requested that for the new service line coming off of Pond Street be paid for by the commission. The total cost of all pipes would be $9,700. Hingham Lumber: A meeting was held today at the Water Treatment plant with Attorney Rich Henderson, Tom McNulty, owner of Hingham Lumber, Bob Eagan, Building Inspector, Mark Haddad, Town Manager, Glenn Pratt and George Hawksley. Glenn said that Mark Haddad will pay for police detail, we have already paid to cross 3A, we will pay for the pipe and the $78,000 for the excavation quoted by Dominic Iaria will be split between Tom McNulty and the Commission each will pay$39,000.00. Rob agreed with Glenn that the town would benefit from this and both feel that it is fair. Motion made by Rob to accept the proposal made by Tom McNulty of Hingham Lumber. All in favor 2-0. Paint for hydrants: George looked into the price of the paint. To purchase the paint through Blue Book the price would be $222.50 per gallon. Rob suggested looking into state procurement to purchase the paint. Glenn still wants George to look into a permanent part timer to take care of hydrants, meter reading and dig safe markings. George told the Commission that he felt like with two people he would be able to catch up with the majority of the backlog of distribut' Motion to adjourn at 10:0 in favor 2-0. Signed By:_// DaJ Gle Pr , Cle hasset Board f Water Commissioners TOWN OF COHASSET Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER e "I. JOHN K.McNABB,JR. 339 King Street GLENN A.PRATT COHASSET, MASS. 02025-1398 0""SU Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners Thursday, May 23, 2002 Members Present: John McNabb, Chairman Robert Kasameyer, Vice-Chairman Glenn Pratt, Clerk Recording Secretary: Brenda Douglas Guests Present: George Hawksley, Mark Bartlett, Tom Keefe, Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 8:00 p.m. Minutes: Meeting notes from 4/30/02 and 5/9/02 were signed and approved by Commission Clerk Glenn Pratt. CCR(Consumer Confidence Report): This report must be done by July 1, 2002. The copy must be sent for printing by May 30, 2002. Commissioner McNabb suggested using the same format as last year. Mark Bartlett of Norfolk Ram Group has been working with Commissioner McNabb putting the report together. Glenn suggested that John add the cleaning and lining of the Bear Hill water tank. It was also suggested that on the cover, which includes a picture that the picture have a caption under it reading "Aaron River Reservoir". Mark Bartlett supplied the Commission with the new map of the Watershed. The difference in the map from last year to this year is the change in the watershed line as well as the Scituate side of the watershed has increased. Mark Bartlett will make changes to the watershed map as well as the text copy and get a revised copy to Commissioner McNabb for final approval. Corrine Cahill of 405 South Main Street spoke with the Commission. She complained of chronic rusty water problems. Mrs. Cahill explained to the Commission that she had her home built 9 years ago and was just told by her plumber that she needs a new hot water heater. Mrs. Cahill wanted to know when the Commission planned on replacing the main on S. Main Street. Commissioner Pratt told Mrs. Cahill that the replacement of the main on South Main Street will be done next summer. Mrs. Cahill requested for her end of South Main Street be done first. Tom Keeffe of Tutela Engineering made note of her request. Tutela Tom Keeffe of Tutela Engineering spoke to the Commission in regards to upcoming events. Lothrop & Hobart: Tom Keeffe said that plans to put in a temporary road connecting the two streets. This needs to be made passable so that when construction is being done at the beginning of Hobart, the road is passable. Tom Keeffe will invite the 14 residents to the next meeting for any comments or concerns they may have. The meeting will be held on June 6t". After the meeting Tutela will do boring tests to fmd out where the ledge is. Spring Street to Pond Street This is the area of an existing petroleum spill. The culvert to Jacobs Meadow will be replaced. Tutela spoke with the George Hawksley of the Water Department. George wants new gates put in on the Beechwood side of the intersection. Tom Keeffe told the commission that there is a possibility that the MBTA will pay for part of the job where the sleeve goes under the railroad bed. Commissioner McNabb wants both the cleaning and lining and replacement done in conjunction so that the contractors can get out of the contaminated area as quick as possible. Sheldon Road Pipe from Atlantic Avenue to the end will be replaced with 8"ductile iron line. Red Gate Lane Replacing 2" main with 8"to Fernway. Glenn stated that the hydrant on the corner of Red Gate Lane would need to be relocated. Beechwood—Doane Street The main from Beechwood to Church Street will be replaced. The main from Beechwood up to Bates Lane will not be replaced. After completed a flow test will be done on Aaron River Road to see if determine if this provided adequate flow. If it is determined that there is not adequate flow then the 6"main will be replaced from Beechwood down Doane Street. Tom Keeffe said that it is possible to replace the existing 6"pipe with 8"that is on Pond Street to connect to the existing 8"pipe on Bancroft Road. This will cut down on the expense. Hammond Ave. Originally the plan was to put the main in and put in a new hydrant. Then is was suggested to look into possibly looping the main from Hammond to Locust Road. At this site there is a drainage issue. Tutela working with Carl at the DPW so that when the main is replaced the drainage issue can be taken care of at the same time. Hingham Water Keith Bossung contacted John McNabb and requested to meet with Commission again. Glenn suggested that Rob meet with Keith alone. Rob stated that he would be happy to meet with him, but suggested since they are now under new ownership that the Commission might want to meet with him as well. Rob will contact Keith directly then invite him to the June 201h meeting at 8:00 p.m. It was agreed and stated by Glenn and George that they were not happy with the Infra Red that has been done on Elm and Summer Street. Carl of the DPW told Tom Keeffe that he was not too pleased as well. Glenn then said that the Fire Department would like to put an antenna on the Scituate Hill tank for their new system. The Commission all agreed that they would not have a problem with it, but they stated that the Commission did not need to get involved with the issue of whether there would be interference. The Fire Department needs to get in touch with the Police Department. Abatements: Fran Paradise & Maureen Green of 1 Ridge Top Road were approved for an abatement of $264.96 and $306.36. Joseph& Lynn Durkin of 40 Hill Street were approved for an abatement of$276.00. Debbie &Bradford of 15 Rustic Drive were approved for an abatement of$402.96. Matthew Cunningham of 45 Oak Street was approved for an abatement of$825.24. Rob Kasameyer requested that George find out what could cause a meter to speed up. George will contact Neptune Technology and possibly have them come in and explain. American Water Services George Hawksley informed the Commissioners that the storage tanks are complete with the new ADT alarm system. Commissioner McNabb informed everyone that Detective Lennon is currently in charge of the town security. Each police shift will drive up to the tank twice and the plant as well. George stated that Iaria Brothers replaced the Fire hydrant at the corner of Forest Avenue and Jerusalem Road. Jackson Welding has been contacted but has been unable to get up to do the welding yet at the Sohier Street well site. George presented the Commission with a quote from Joe Calvi to pave the Bear Hill tank area. The quote was for$9,520. A motion was made by Rob Kasameyer to accept Joe Calvi's quote to do the regarding of the Bear Hill Tank area. This would be with 3" of asphalt and also include the removal of excess stone from the site. All in favor 3-0. Awards: Commissioner Kasameyer stated that without even doing anything you get 155 pts. Rob also suggested that the unaccountable water is underl0% and we should get points for this as well. Rob wanted George to find out what number we should be shooting for. George will fmd out what the winning number was last year so that we can have something to shoot for. Rob wants George to find out if there is anyone in AWS that we could take credit for towards additional points. Glenn Pratt is looking into some form of hand held computer system that will help the Fire Department in locating fire hydrants. Brenda Douglas showed Matthew Fiorenza from Techhelp the GIS system, which he will be able to pull the information off of. George Hawksley reported that the paint for the hydrants cannot be purchased from the State any cheaper that what Blue Book charges. Commissioner Pratt suggested that Esposito's Garden Center on Route 3A needs to be looked back into again. Correspondence The Commission received a letter from resident William Baird regarding TTHM's in the water. Commissioner McNabb will draft a letter and get a copy to the other Commissioners for their review. The letter will explain that he is misreading the results and that we are well within the standards. Copies will be sent to the Selectman and Board of Health. The Commission received a letter from DEM regarding the Lake and Pond Grant. The letter stated that we would receive $25,000 and we must match the $25,000. The Commission will ask Tutela Engineering to put the paper work together with a plan for the monies and submit to DEM. There was a brief discussion regarding the purchase of the Leighton property on King Street. The Commission requested that AWS purchase a corkboard for the meeting room wall. The Commission received a bill in the amount of$2,600 in regards to Brown's Garage. John requested that the bill be sent to Tutela Engineering for their review. George Hawksley will forward the bill onto them. Meeting adjourned at 11:00 p.m. A avo 3-0. _- Approved By: Date: GlTt`Pratt, erk Cohasset ater Commission i i� l TOWN OF COHASSET Conunissioners 1 . . WATER DEPARTMENT ROBERT E.KASAMEYER .. JOHN K.N1cNABB,JR. 339 King Street GLENN A.PRATT COHASSET, MASS. 02025-1398 °NA% Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners Thursday, June 6, 2002 Members Present: John McNabb, Chairman Glenn Pratt, Clerk Recording Secretary: Brenda Douglas Guests Present: George Hawksley, Arthur LeVentis, Tom Keeffe, Latitia Jordan,Robert Jordan, Stephen & Betty Andrus,Jack Bryant, Charles Higginson, Tony, Catlin Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 8:00 p.m. Hobart& Lothrop Lane Residents of Hobart and Lothrop Lane attended the bi weekly meeting regarding the upcoming improvements to their area. Tom Keeffe of Tutela Engineering gave a presentation to explain what the plans were for the area being excavated for the replacement of the new water main. Tom explained that the amount of flow was only 360 gallons and 750 is needed for adequate fire protection. The Commission plans on looping the area as well. This would allow the Water Department to flush and clean the line in the area. The property of Mr. Higginson will be alleviated of the main on his property and it will be moved into the street. Tom then explained that the Commission would have engineers in to do borings. These borings will let the engineers know where and how deep the ledge is. Tom Keeffe suggested that the work be held off until September because of the amount of summer residents in the area. After Labor Day the traffic will be less. The Jordan's were concerned in regards to the temporary road that is being proposed. Mrs. Jordan stated that they currently have put in trees, loomed and seeded. The Jordan's suggested having an emergency vehicle at the end instead of creating a temporary road. Commissioner Pratt explained that the cost of having a fire truck on the road 24 hours a day 7 days a week would be staggering in cost. It is cheaper to do the temporary road and redoing the property replacing trees and whatever else is needed. Mr. Higginson was concerned about some of the trees on his property line. There was a request that an arborist come out and look at the trees, if it is possible have trees cut back to avoid a possibility of the trees being completely damaged. Mr. Higginson then stated that there was a leak in the main on his property again. George Hawksley of American Water Services will send out someone in the morning to check it out. Tom Keeffe stated that a blast survey will be done to each home prior to the start of the blasting. Tom then explained that a temporary hydrant and above ground water main would be placed to give everyone water during the construction period. Commissioner McNabb ended the meeting with the residents by telling them they would be invited back once the Commission was ready to proceed. Tutela Engineering Tom Keeffe of Tutela Engineering reported that he spoke with Bill Griffin of the MBTA. Bill indicated to Tom that the mitigation agreement has been removed from the June 2002 Board of Director Meeting Agenda. Bill anticipated it would be on the August 2002 agenda. Tom then reported that Tutela has not received a response from the R.W. Sullivan Group relative to the status of the proposed booster station at the new Graham Waste facility on Scituate Hill. John requested that George and Tom reevaluate once received. Tutela is also preparing the plans and specifications for the extension of the 12 inch line along Route 3A. Tutela has submitted an application for road opening permit to Mass Highway received comments that will be incorporated into the project. The Ellms Meadow Well Field Report for the well field installation is attached. Once reviewed by the Commission Tutela will have it submitted to the DEP. Commissioner McNabb said that he felt that there was no need for review. He told Tom to proceed with the filing. Tom Keeffe spoke with Jordan Ratner of MA DEP Boston and Jordan agreed that imposing the fee was questionable and responded that a retraction of the fee would be sent to the Water Commission. Tom also told the Commission that since the project is in the State's automatic fee system that the town should be aware that it may receive another invoice next year. Tutela on the request of the Commission received from the Brockton City Counsel a copy of the recently executed revised contract between Brockton and Bluestone Energy regarding the purchasing of water from the planned desalinization facility. A copy of contract has been filed under Hingham Water in the Water Department files. As requested by the Commission Tutela has prepared and submitted a RFP for the evaluation of the Lily Pond Limnology and Water's Edge Study. The dates for the issuance and response should be reviewed and confirmed with the Town Manager. Commissioner John McNabb requested that copies were sent to ENSR, Town Manager Mark Haddad and Mark Bartlett of Norfolk RAM Group. Tutela prepared draft plans for Contract#7 and have gone over the project with George Hawksley of the Water Department. Tom said that they have completed the survey work required for the roadway work along Hobart and Lothrop lanes, curbing work along Doane and Church Street, and the drainage work from Hammond Ave. to Locust Ave.Beechwood Street. Tutela plans to provide the Commission with final plans, specifications and cost estimate at the next meeting, scheduled for June 20, 2002. American Water Warrant— See Attached Tom Gioioso Construction$5,049.05 —Denied - Commissioner Glenn Pratt stated that they still have not completed Schofield Road. AWWA Financial Management Seminar$285.00—Denied—No invoice for seminar available Abatements Commissioner Pratt stated that the Town Hall has requested an abatement. Commissioner McNabb will check with Mike Buckley regarding an offset and abatement to town hall. In the meantime Commissioner McNabb made a motion for an abatement for the Town Hall. All in favor 2-0.. Commissioner Pratt requested that George Hawksley check into the size of the main and how far the main goes down at the development of Ox Pasture. George will check into. Operation & Maintenance/Housekeeping See attached report Commissioner McNabb requested that George Hawksley find out what the elevation is at the intake when water cannot be drawn. George will look into. George Hawksley met with Detective Sgt. Lennon of the Cohasset Police Department in regards to the new security up at the water tanks. They will be meeting in the future to look at the security o the plant and reservoir area. George Hawksley spoke with a representative of Schlumberger in regards to meters speeding up and then going back to their normal rate. He was told that it is not considered a chronic problem and with the percentage of meters that it happens to that they will replace free of charge. Commissioner McNabb requested that when the lighting is replaced in the plant that low mercury bulbs are used. George stated that he would put in the request. Commissioner Pratt requested that more lighting be put in the pump room. George will check into the possibility of more lights. George also stated that the incentive plan through, Rise Engineering, will be implemented again, but not until January 2003. George will proceed with the installation of new lighting in the meantime. Awards program mentioned again this will be an ongoing project, which George will keep on top of. Commissioner Pratt has been working with Matthew J. Fiorenza of Techhelp to combine the GIS System with a system that will help the Fire Department locate fire hydrants in case of emergency. They have come up with a computer system, which can be put into the fire trucks. Commission McNabb made a motion to approve the purchase of the system at the cost of $9,800,which will be paid by the Water Commission. All in favor 2-0. Commissioner Pratt would like to schedule a training session with Norfolk RAM Group for GIS system training including doing updates to the system so that Norfolk is no longer needed to do updates. Commissioner Pratt feels that they should be done by the Water Department, American Water Services. Commissioner McNabb returned meeting notes from May 23, 2002 with changes and corrections. John also informed everyone that there would be a meeting held on June 19t', 7:30 p.m. at the Town Hall Auditorium. The purpose of the meeting is for the review of the draft of the Surface Water Supply Protection Plan for Lily Pond and the Aaron River Reservoir. Commissioner McNabb then announced that he received, from Brenda Douglas, her resignation of the position of Recording Secretary. r Pratt will check into a possible secretarial service to replace her. A Motion was made t djourn at 10:15, all i vor 2-0. Approve y: Date; l Pratt, e ' Cohasset Boa of Water Commissioners L Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $2 rT,334 are hereby approved and you are requested to place them on a warrant for payment. i. 71 J 7 4 y0 DATE: June 6, 2002 Credit # Name of Creditor Account Amount Extended Griffin Pie Products Co. 5 d)- $8.109.19 Perfecta Business Service Inc. 5 W- $795.00 John Hoadlev& Sons, Inc. S - $320.54 5400- $329.55 $650.09 Joseph Calvi Jr. & Sons Sid)-8 $375.00 Peabodv Office Furniture $"GU- $2.496.00 Home Depot 7 $294.96 1 Town of Cohasset Police Dept. 151Lb,314 $240.00 CD- $240.00 $480.00 Verizon I$F64-35 $105.74 �'6V- $228.12 $333.86 FlowRite Valve Service Inc. - $2.749.88 Staples $183.75 South Shore Electric Motor $9.170.54 Joseph's Hardware i0tv- S $134.66 The Prescott Com anies w-30 $81.36 Deutsch Williams Brooks d $2,910.00 $3,506.85 $645.00 $7.061.85 Weston& Sampson Engineers 1)0- S $7,118.80 ADT Security Services 0U- $222.92 lti 511W-394 $784.00 SJO- $324.15 15140_ $410.60 $1,888.63 American Water Services $43,681.94 7- b $1,526.79 $341.25 $45.549.98 ABC Equipment Co., Inc. - 5 $17.25 $6.00 !A)-3 $12.00 $35.25 ofnint; ale* Ain nf" O den Well 40_ $66,178.90 Steelco Fence s QU— $3.134.00 L4A USA Blue Book $450.70 C TOTAL CA jc.,hN�L / Sup't Commissione7 Minutes of the Cohasset Board of Water Commissioners Thursday, December 12, 2002 Members Present: John McNabb, Chairman Robert Kasameyer, Vice Chairman Glenn Pratt, Clerk Minutes Prepared By: John McNabb Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 8:10 p.m. Fire Hydrant Charge. After extensive discussion, the Commissioners agreed that they would ask Rate Consultant Dave Russell to look at the 1997 Rate Study, calculate what our annual costs are for hydrant maintenance, and prepare a memo to explain in English what the current $375/hydrant charge to the Town is based on and what the charge would have been if the Commission hadn't decided to level it off at $375 that year. This memo would be provided to other town boards to help us explain what the current charge is based on and why it is equitable and to help us get support for the hydrant charge. The Commissioners also discussed the request by the Town Manager to reduce the FY2004 hydrant charge to $60,000, which would be paid back at the Fall Special Town Meeting if the override passed. Commissioner Pratt discussed the need for a long term solution to pay back the money still owed to us by the Town from FY2000, from this potential underpayment for FY2004, and to deal with the issues relating to costs of the town for services for the water department and the town water bill and the hydrant charge. The Commissioners agreed that they would reduce the hydrant charge for FY2004 to $60,000, as requested by the Town Manager, make up shortfall by taking an additional $71,250 from the lump sum payment from the state,but on the condition that the Town repay the $71,250 at the 2003 Special Town Meeting regardless of whether the override passed or not. Commissioner McNabb said he would pass this along to the Town Manager and that he would also put a footnote into Table 4 of the Water Commission's budget book to indicate that the reduction of the hydrant fee to $60,000 for FY2004 was only temporary until the remaining $71,250 could be repaid at the Fall Special Town Meeting. Enterprise Fund. After a brief discussion about the need for the Water Department to formally be designated as an Enterprise Fund at the March 29, 2003 Annual Town Meeting, the Commissioners agreed that they would ask Rate Consultant Dave Russell to make all the necessary calculations for determining the depreciation figures needed for the Enterprise Fund Accounting and for GASB 34. Warrant Articles. The Commissioners agreed to submit the five draft Warrant Articles for the March 29, 2003 Annual Town Meeting as presented by Chairman McNabb after appropriate updates were made in consultation with Town Counsel to the easement article and others as needed. Tank Level Policy. The Commissioners briefly discussed the tank level issue, and agreed that the staff did not need to complete their proposed draft policy by the Dec, 19, 2002 Commission meeting but that the issue could be scheduled for a future meeting. On the question of whether the plant would have to be in operation on Christmas, a majority of Commissioners agreed that as a public utility we needed to ensure that our standard of a minimum of 52.5 feet in the Bear Hill Tank had to be met Christmas as well as any other day and that the staff would need to run the plant as much as necessary that day as any other day to ensure that the standard is met. Executive Session. The Commissioner held a brief Executive Session to discuss pending litigation and pending contract negotiations, and then returned to open session. Stormwater Project. Commissioner McNabb suggested that the Commission pay %2 the $57,000 needed to complete the stormwater mapping project we are working on the Town; the Commissioners agreed we would first get a status report and a full explanation for these added costs from the Project Coordinator, Town Planner Elizabeth Harrington, when she got back from maternity leave in late January. A Motion was made to adjourn at 10:15, a favor 3-0. j` Approved By: Date: Glenn Pr er Cohas Board of Water Commissioners Minutes of the Executive Session, December 12, 2002, during the Open Meeting. Susi Lawsuit. The Commissioners briefly discussed the pending lawsuit and the settlement proposal from the plaintiff for$450,000. The letter from Town Counsel was incomplete and did not address our questions. Chairman McNabb stated that Asst. Town Counsel Kim Saillant would be asked to attend our Dec. 19 meeting to fully brief the Commission and to make recommendations for how she thinks we could best handle settlement negotiations. Aquarion Water. Commissioner Kasameyer updated the Commissioners on the latest meeting with Aquarion, where it appeared he said that we were still very far apart on the price they would pay per 100 cubit feet of water—we are asking for$4.79, which is the competitive price just under the Bluestone rate, but Aquarion is sticking to $3.13, which they say they would not make money on. The Commissioners then discussed the alternative of selling water directly to the Erickson development, which would need 300,000 gpd at full build out. Commissioner McNabb confirmed that the Commission would not need Town Meeting approval to sell to Erickson, since current law would allow us to do so, but we would still need a withdrawal permit and an interbasin transfer permit, probably, from the state. Commissioner McNabb pointed out that since we have to put out an RFP first anyway, we could do so and put our price in, which might bring Erickson to the table and therefore might be an incentive for Aquarion to also submit a proposal. Commissioner Kasameyer said he had already met with Erickson and they were potentially interested, and that he would contact them again to see what they wanted to do.