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Home My WebLink AboutMinutes - WC - 01/01/2001 - Minutes for the entirety of 2001 TOWN OF COHASSET Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER V JOHN K.McNABB,JR. 339 King Street GLENN A.PRATT COHASSET, MASS. 02025-1398 °MAS" Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners Thursday, February 1, 2001 Members Present: John McNabb, Chairman Glenn Pratt, Clerk Recording Secretary: Brenda Innis Guests Present: Mike Schrader, Art LeVentis, Dominic Tutela, Bob Eiben, Bill McAuliffe, Mark Bartlett Chairman John McNabb called the meeting of the Board of Water Commissioner to order at 7:31 p.m. 1. Minutes: No minutes available, however, Kathy Muncey, recording secretary, submitted a letter to the Commissioners explaining that due to her injury at the beginning of December 2000 that she has been unable to attend because her hand has been in a cast. She wrote that Brenda Innis will fill in as recording secretary and help assist her in getting caught up with the back log of minutes to by typed. 2. Budget Status, Current fiscal year: Mike Buckley did not supply an updated budget status for this meeting 3. Warrant; Bills payable: American Water Services $42,408.82 Monthly O &M charge Weston & Sampson $24,302.25 Plant improvements to the flocculation Smith-Blair, Inc. $ 128.06 Stock items Deutsch Williams Brooks $ 80.48 Scituate Hill Water Tank 37.50 Arrowwood Development 1,305.30 DENIED Westwood Properties 42.98 Wheelwright Conservation 195.00 DENIED Norfolk Environment $ 3,075.00 Prepare contract O &M request for proposals F1owRite $ 2,881.55 Maintenance of the high life pumps. Tutela Engineering $36,174.90 Phase A-1 10,510.00 Special Projects 5,783.16 Scituate Hill Tank 9,481.74 Phases IIIB, IVA& VA 2,040.00 Phase VB 5,860.00 Sohier Street Wall 630.00 Ellms Meadow Wellfield 1,870.00 Postmaster $ 800.00 Postage for quarterly water bills Total Warrant $109,779.06 4. Abatements: None 5. Construction Report—Tutela/Weston & Sampson: This will be reported later on in the meeting. 6. Status Report/Housekeeping: Production report stated average consumption for the month of January being 523,855. Commissioner McNabb noticed that there were a few days where the run time of the plant was up. This was when the Scituate Hill Water Tank was being filled. The report read that the elevation of the tank as of January 26, 2001 was 40'. Elevation of the pond remains at 63.0". The reservoir level iced at 6.09" below fish ladder. Quarterly meter reading completed. John McNabb will get Brenda Innis a copy of the bill insert. McLaughlin Brothers began the replacement of fire hydrants per the hydrant and gate replacement program. The Scada Program is still not up and running for the new Scituate Hill Water Tank. 7. Correspondence: The Jesuit Community sent a letter in regards to the Bellarmine House. Commissioner McNabb sent a letter to them saying that the Commission would have the undersized pipe replaced. Letter from Selectmen to Bureau of Waste Site Cleanup in regards to 21E site at Depot Court. John had Mark Bartlett send a copy of the TAG application to Mark Haddad, which we had sent to DEP, stating that the Commission is working with the DEP currently to get the site cleaned up. Commissioner McNabb commented on the draft mitigation agreement proposed by the MBTA. There were minor verbiage changes the Commission recommends as follows: Grade Crossing#16. Where public and private grade crossings are closed, located as recommended by the Town's Fire Chief... to add the words"in consultation with the Water Commission. Grade Crossing#18. Change "designated by the Town"to "designated by the Town, Water Commission or Sewer Commission. Wetlands Mitigation#3. Change "In recognition of the Town's concern that the construction of the Project precludes the reopening of the backup water supply known as Sohier Street Well No. 1..."by adding after the words "Well No. 1"the words"as a permanent active water supply". 8. Commissioners Comments: Glenn Pratt commented on the repainting of hydrants. He stated that there were hydrants around town that still were not painted and some were put in higher than others leaving a rusty pipe showing at the bottom. Dominic Tutela stated that Federico still had $21,000 pending payment, and that Federico never came back and finished the job, so the money was held back. Glenn Pratt asked that Billy McAuliffe check with the Fire Chief in regards to coming up with a new color scheme for the hydrants. Glenn feels that we should keep an open conversation with the Fire Department in regards to this issue. It was agreed that the Department should have an agreement in the scheme. John McNabb noted that the Advisory Committee would like to meet with the Water Commission on February 7, 2001 in regards to warrant articles. John McNabb received a letter in regards to the capital spending, and said that the numbers were incorrect,they should be as follows: Phase 3 Capital improvements - $84,469.00, Capital Expenditures - $199,368.00, System Improvements 2000 - $785,000.00, System Improvements 2000-2 $907,657.00. Tutela 1. Scituate Hill Water Tank: Mike Schrader reported that the painter showed up on January 17, 2001 to chlorinate the tank, but did not have the correct equipment to do the job properly so they returned on January 22nd and successfully chlorinated the tank. Tutela working closely with the Water Department arrived at a flow rate (250 gpm) that would fill the tank in a relatively short time (5 days) . It was necessary to avoid filling the tank too slowly due to potential icing problems. Once this flow rate was determined, it was calculated the number of turns on the butterfly valve required to achieve this rate. In order to allow for 24 hr filling without dropping Bear Hill too low, the Water Department ran an extra shift at night to provide the required water. The goal was to fill the tank to 75% full and then conduct sampling for bacteria and VOC's, by maintaining a positive differential between the tanks. The Water Department began filling on the morning of the 23`a and by numerous visits to the chamber, were able to monitor the tank level and open the valve each day to maintain the flow rate against the ever decreasing differential head. By Friday afternoon (1/26/01)the Water Department had approximately 39' of water in the tank (70%) at which point the valve was closed for the weekend. Filling resumed on Monday and the level brought to 41' (75%). Tutela Engineering personnel conducted sampling on Tuesday for VOC's and Coliform. The Coliform came back negative and the VOC's have not come back yet. Utility status: The telephone service has been installed, however,there is a dispute with the electric utility regarding the placement of the electric meter. Tutela has had discussions with the Electrician, the Utility, the Contractor and Tutela's electrical engineer to resolve the issue. They expect permanent power with a week. Installing Police Equipment at the Scituate Hill Water Tank: The commission requested that Tutela speak with the Police Department and the equipment representative. Tutela explained the position of the Commission that although they were not necessarily against this arrangement,that the Commission had concerns regarding the suitability and potential liability arising from installing sensitive electrical equipment in such a location. Tutela suggested that they visit the site first hand to see the location for themselves. They also stated the need to have a design sketch of the proposed antenna mount for submittal to the manufacturer. The representative and Police officer handling this also discussed other options such as using a small enclosure, possibly even sitting it on top of the valve chamber to offset cost. Mike left it with them that they would come back once they had considered their options more fully. Mike Schrader is waiting to hear from Greg Lennon of the Police Department. 2. Bear Hill Tank Repainting: Specifications and bid documents are well underway. As the project contains lead paint, the work area will need to be fully contained in a negative pressure environment. Soil samples will be taken before and after to determine if contamination has occurred and many other precautions are necessary. Once the paint is removed it will be taken out as hazardous waste. Cost for this project is expected to be in the $400,000 range for painting and surface preparation alone (including disposal) additional cost items include repairs to the road ($50,000 +/-), site improvements, new fence etc. ($15,000) and cleaning and inspecting the existing tank($25,000). An aggressive time schedule would put the project ending mid to late May 2001. An option open for consideration is to complete only the cleaning at this (which could be done without bidding) and bid the repainting for early autumn. Tutela stated that it would be preferable to inspect a tank before bidding a repaint project because it allows you time to properly evaluate the findings of the inspection and design and repair measures. The inspection report and the proposed repairs would then be incorporated into the bid documents, rather than added as change orders to an existing contract. Items that are most likely to be found deficient are pitted welds, which have lost a portion of their thickness. Tutela also stated other deficiencies could include plates themselves that have experienced section loss, damage to ladders and overflow pipes, and poorly functioning or substandard vents and hatches. Commissioner John McNabb requested that the RFP be ready by the next meeting. Dominic Tutela stated that it would be. Glenn Pratt reported that there had been complaints from"Sunrise Retirement" in regards to the run off from the tank. Tutela was aware of this and went out to look at the situation. They found that there was a problem with a siltation barrier. This has been fixed and the silt has been swept up. There still is a trench that needs to be redug by the contractor and Tutela has it on their punch list. 3. Alum Sludge Removal WTP: Tutela has received the results of the secondary round of samples taken at both the sludge lagoons and drying beds. The lead values are low, but the arsenic remains high(attached is copy of results). It is unknown why the original lead value was so high. Tutela contacted the laboratory and they are examining their QA/QC data for the specific analysis. Tutela suggested that they put it out for bid for removal. Tutela estimated that there was approximately 400 tons. 4. Phase A-1 Bear Hill Tank and Flushing: Tutela presented a set of plans for review by the Water Department and the Commission. 5. Ellms Meadow Wellfield: Tutela received a letter from Paul Shea, that the Conservation Commission authorized, in which Paul proved an overview and categorization of the wetland plants in the meadow, he also delineated the edge of the wetlands near the pump station. Tutela also met with several well drillers to discuss techniques that may be employed to provide the required performance standard of"no short or long term impacts". They will use an above ground manifold which is insulated. 6. Water Distribution System Improvements Phase VB: Tutela has set a target date of Saturday, March 3rd for the beginning of the King Street valve replacement project, As discussed at the last meeting a letter was distributed to the affected customers and Tutela will continue to coordinate with those customers. Per the request of the Commission Mike Schrader presented a Capital Improvement Construction Cost Summary for 1995-2000. After review Commissioner McNabb would like the information put on a single spreadsheet. This shows what the job was bid for and the amount above and beyond that was paid over. Then it gives a percentage of the extra cost. Norfolk Environment Wolf Pit: Mark Bartlett as requested by the Commission assessed the potential environmental impacts associated with the development of the "Wolf Pit" area of Cohasset. The "Wolf Pit"area is a 6.72 acre parcel of land located off of Beechwood Street and adjacent to Wompatuck State Park. The land is zoned residential, which requires a minimum lot size of 18,00 sq. ft. Based on this minimum lot size, there are potentially 11 buildable lots on the land. Under 310 CMR 15.211 (Title V), no septic systems can be installed within 200 feet of a tributary to a drinking water supply. The southeastern portion of the"Wolf Pit" development falls within 200 feet of Aaron River(Bound Brook)which drains from the Aaron River Reservoir toward Lily Pond which is the town's surface water supply. Also based on U.S. Geologic Survey topography the property in general drains toward the river. If the property were to be developed, the septic system of each lot would need to be located outside the 200-ft setback. The Soil Survey for Norfolk County(USDA Soil Conservation Service) indicates that soils in the vicinity of the "Wolf Pit"property are Hinkley sandy gravely loam, Scarboro loamy fine sand and Scituate fine sandy loam. These soils are known to present severe problems for siting of septic systems leaching fields for the following reasons: • Hinkley is very permeable and therefore limits septic systems because of severe seepage • Scarboro is very permeable and has a high water table • Scituate is limited because of poor permeability, wetness and a high water table Because of these soil types being present,there is potential for septic system failure in the future,which would result in seepage from the "Wolf Pit"area into the groundwater,or release from failed septic systems to the surface water. Should septic system failure occur,the potential for contamination to the Aaron River(Bound Brook) and Aaron River Reservoir is high due to the close proximity if the property to these surface water supplies. Mark Bartlett reported that according to the Massachusetts Department of Environmental Protection Nitrogen Loading Model, the existing nitrogen concentration contributed from the existing "Wolf Pit"property is estimated at 0.30 mg/l. The potential increases in the nitrogen from the property, based on the development of eleven houses on the property would be estimated as follows: 4 people per house - .82 nitrogen - 273%increase, 5 people per house - .93 nitrogen—310%increase, 6 people per house— 1.04 nitrogen— 346% increase. This increase in the nitrogen level on the "Wolf Pit"property could potentially increase the nitrogen levels in the Aaron River(Bound Brook)and Aaron River Reservoir. Drinking water supplies and their tributaries are especially sensitive to increases in nitrogen concentrations for both public health and environmental reasons. Commissioner Glenn Pratt suggested that Mark Bartlett contact Wayne Sawchuk to fmd out what he plans on doing with the property. Mark will comply. Commissioner McNabb will get someone out to assess the property value of the land. Arrowwood: John McNabb received a call from the Scituate Conservation Commission stating they had sent a notice to the Selectmen that there will be a hearing, Notice of Intent for Lot 17, at Arrowwood Subdivision, which is right on the reservoir. The Commission was not against the development they were just concerned that the septic system were set back away from the reservoir. The Scituate Conservation made copies of the plans and Notice of Intent and Commissioner McNabb gave them to Mark Bartlett for review. In the meantime Mark reported Paul Shea contacted him in regards to this. There is substantial grading going on. The Scituate Conservation Commission seems to have some concerns. Mark Bartlett will keep in touch with Paul Shea and Scituate Conservation Commission and let the Commission know of any changes they should be aware of. TAG Grant for Browns Auto Body/Browns Foreign Imports: It was suggested by the DEP that instead of filing two separate requests,that we file both together. This could better the chance of receiving the monies applied for from the state to help clean up the area. Water Resource District Map: Mark Bartlett presented the old map, and compared it to the new Water Resource District map, which Norfolk Environment had created. Mark reported that the water boundaries were basically the same. Mark Bartlett requested that the commissioners review map for any revisions. There were several suggestions made including removal of some lines, font changes, changes in heading. Commissioner McNabb stated that the map would be needed by February 15th so that it can be submitted with the warrant at town meeting. The top right hand corner will include the following: • Water Resource Boundary • Ground Surface Elevation Contour • Water Treatment Plant • New Area Added to Water Resource District (in red) Listed under Notes: 1. Quote zoning bylaw section 14 2. Regulations&Prohibitions which refer to section 14 of the zoning bylaws 3. Explains watershed boundaries 4. Lily Pond& Aaron River Reservoir description of designation 5. Who prepared map(Norfolk Environment), which was based on original map dated March 1986. Revisions included to water resource district Ellms Meadow Wellfield, based on study by Geosphere 6. Scale of map Commissioner McNabb requested- a needed. The official map, which needs to be signed and amoVed on the 15th, then a s Her one half size which shows the changes with the co so that it may be shown eas' r. Motion made o adjourn meeting at 10:26 p.m. ll in favor 2-0. Appro ed Date: Glenn A. tt, Clerk Board o ater Commissioners O�.V1/J1/V1 119:01 rAa 4V1 11)0 latV N.l. analyticai 19003/004 .i Page 2 of 2 R.I. Analytical Laboratories,Inc. ' CERTIFICATE OF ANALYSIS Ttltela Engineering Associates Date Received: 1/30/01 Approved Work Order# 0101-01074 R Analy Sample#: 001 SAMPLE DESCRIPTION: C00167 GRAB 01/30/01 @0900 SAAIFLE DET. ANALYZED G PARAMETER RESULTS LIl1'ITT UNITS NfMOD DATE/TIME ANALYST i �n SOLIDS 11.5 % SM2540 G. 1/30101 17:20 GFY )� TOTAL METALS ARSENIC 90.0 20.0 mg/kg dry SW--846 6010 1/30/01 19:58 VIK LEAD 87.0 8.00 mgNg dry SW-946 6010 1130/01 19:59 vHC sample#: 002 SAMPLE DESCRIPTION: C00168 GRAB 01/30/01 @09W SAMPLE DET. ANALYZED PARAMETER RESULTS LIMn UNITS METHOD DATE/TEWE ANALYST n_ % SOLIDS 12.8 % SM2$40 G. 1/30/01 I7:20 GPY TOTAL METALS ARSENIC 71.4 17.8 mg/kg dry SW.846 6010 1/30/01 20:05 VIR LEAD 80.4 7.14 mg/kg dry SW-W 6010 1/30/01 20:05 VIK Sample#: 003 SAMPLE DESCRIPTION: C00169 GRAB 01/30/01 @0955 SAMPLE DET. ANALYZED PARAMETER RESULTS LIME[!' UNITS METHOD DA,TE/TDAE ANALYST % SOLIDS 7.9 % SM2540 G_ 1/30/01 17:20 GFY C TOTAL METALS (i ARSENIC 93.8 31.2 mglkg dry SW-946 6010 1/30101 20:09 VIK LEAD 78.1 12.5 m9/k9 dry SW-W 6010 1/30101 20:09 VIA TOWN OF COHASSET Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. - 339 King Street GLENN A.PRATT COHASSET, MASS. 02025-1398 °MAC Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners January 4, 2001 Members Present: John McNabb, Jr., Chairman Robert Kasameyer, Vice Chairman Glenn Pratt, Clerk Recording Secretary: Tape Recorder Guests Present: George Hawksley, Mike Schrader, Mark Bartlett, Dominic Tutela Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:35 p.m. 1. Minutes: None available 2. Budget Status, Current Fiscal Year: Latest report supplied by Mike Buckley. George Hawksley will check with Mike Buckley to see if AWS was charged to legal services, as listed on page 1 of 12/20/00 budget status. 3. Warrant: Bills Payable: American Water Services $42,408.82 Monthly O &M charge. Tutela Engineering $37,171.45 Ellms Meadow Wellfield, Scituate Hill Tank, Phase VB, Phase Al, Phases 111B, IVA, and VA water distribution improvements, and professional services special projects. Warrant was signed and approved by John McNabb and Glenn Pratt. Approved 2-0. 4. Abatements: None 5. Construction Report—Tutela/Weston & Sampson: This was skipped until later in the meeting. 6. Status report/Housekeeping: George Hawksley reported that data from previous meeting, which was incorrect, has been corrected. Average daily amount of waster pumped for the month of December was 524,277. Pond ice determined unsafe for skating and signs have been posted to deter activity. Mike Sullivan and Glenn Fox of E& I were in January 3rd to confirm measurements and components for floc and sed basins. Began meter reading. John will work on bill stuffier and get back to AWS. 7. Correspondence: None to report. 8. Commissioners Comments: John welcomed Glenn Pratt as new commissioner. John McNabb reported that American Waters Services contract must be finalized. Also the articles for town warrant must be finalized by March 31't. Each Commissioner will receive a revised warrant for review. If there are any questions or comments or changes they must be given back to John as soon as possible. John McNabb requested that George Hawksley get Glenn Pratt a key for the building as well as have new letterhead printed. TUTELA A conference call is schedule at 8:15 with Dan Johnson, Project Manager of PDM. Mike Schrader reported the following prior to call. a. Scituate Hill Tank: Westcott Construction continues as a company, however they have had difficulty procuring goods/services so PDM has stepped in and is guaranteeing payment to suppliers and subcontractors thereby allowing work to proceed. PDM themselves have been purchased by their largest competitor, Chicago Bridge and Iron. The acquisition has not actually taken place however, and Dan Johnson informed Tutela Engineering that they will essentially operate as before with no impact to the project. Utility Status: Tutela received a call from Mass Electric and they decided that they would in fact go ahead with the installation of the utility pole without an easement. Pole will be installed within two weeks. Altitude Valve Chamber: The copper tubing is complete including the line that connects the altitude valve to the waterline (thus allowing the valve to function) as well as the sampling line, the pressure transducer for the level sensing unit has also been installed. -Call was then made to Dan Johnson at PDM: John McNabb stated that he was concerned at the delay on the tank. He requested an update. Dan stated that they were waiting to sterilize the tank so that it could be filled. Dominic stated to Dan that it was not only the sterilization, but also the fact that the altitude chamber was not complete. Dan seemed to be unaware of this. Because of the pressure test being unsuccessful, under the guidance of Cameo. Dominic suggested that they get in a local company to get the job done correctly. Dan agreed that they would have to get someone other than Cameo to complete the work. Dominic Tutela suggested John Hoadley & Sons. Dan said that he would talk to Wescott to get someone else out to the tank and find the leak. John asked if Dan would be available next week for another conference call, 1/11/01 at 8:15, to make sure that everything has been done to the commission's satisfaction. Call ended. Brief discussion on the fact that they are not even sure that there is a leak. Dominic suggested it could be a joint or loose connection somewhere. b. Police Department request to put antenna on Scituate Hill Tank: The antenna is approximately 20 feet long and would be installed at the top of the tank either to the rail or to the ladder, the repeater would be installed in the valve chamber or in a stand alone shelter. The Police would like to use the valve chamber, as this will save them significant cost. Lastly they would need 3 or 4 telephone lines as well as electric power. Mike Schrader of Tutela recommended that the commission consider this request carefully. Because the valve chamber is a small room which is not designed to accommodate communication equipment, also the chamber contains various copper water lines, sample ports and drain lines, all of which could potentially leak or spray water and wreak havoc with an expensive electrical device. Tutela Engineering recommended an agreement between the Water Commission and the Police Department holding the Water Commission harmless from any damage that may be caused to this equipment for any reason. Meeting was changed from the original agenda at this point to move on to Norfolk Environmental for the purpose of the renewal of American Water Services contract. (A copy of the chart is attached with the additional changes) John McNabb proposed a letter to the Town Manager Mark Haddad in regards to the renewal of AWS. A copy was given to each commissioner for there review. Costs: Change heading reading Total Electric Power Cost to Utility Cost Including in Total Annual Cost. Robert Eiben of AWS stated that the discrepancy in number is the total cost of all utilities to run plant. The higher utility cost is due to a higher water demand. Robert Eiben created a spreadsheet with bid prices vs. actual cost to AWS over the past three years. This was reviewed line by line by the commissioners. Robert Eiben then stated that American Water Services would hold the price for the next three years, with the maintenance cap at $15,000. AWS would keep a log, once that $15,000 was met then the Town would pick up the cost. John McNabb and Robert Kasameyer found this to be acceptable. Robert Kasameyer asked that Robert Eiben have this put in writing so that the Commission, Mark Haddad and the Legal Department could look it, then signed off on. All Commissioners accepted the rest of the chart. Mark Bartlett created a letter and a chart to give to Mark Haddad, which shows that an investigation of the costs and benefits of AWS. The chart included research of several different towns and states. Even though most of these are AWS, they do not included distribution costs. Rob Kasameyer suggested that the chart has no benefit to getting AWS the contract. It looks as though Cohasset charges much more than anyone else. It is virtually impossible to do a head to head comparison. The commissioners would like it redone using approximate size, geographic area, using American Water only. This will be looked at again in a week. Warrant Articles A copy of the memo from Mark Bartlett was given to the commissioners. Chairman McNabb had five warrant articles. 1. Wolf Pit more info next week on the possible purchase of said land. 2. Proposed zoning bylaw of the water resource district, which is recommended by Geosphere. 3. Hazardous material bylaw, this includes Johns and Marks recommendations. This updated the existing bylaw, which was state of the art in 1986. 4. Floor drain control, which is recommended by DEP, Geosphere and Mark Bartlett. This was a regulation turned into bylaw. 5. For discussion—The wording of the law appears to say that Water Commissioners cannot sit on other town boards. This would be a conflict with Commissioners McNabb and Pratt. Commissioner Kasameyer agrees. The proposed bylaw would remove this apparent restriction John McNabb requested that Mark Bartlett put together a chart for the water resource district and the hazardous material bylaw for what is existing now and what is in the proposal. Deadline to submit articles is January 18`h. Rob Kasameyer suggested that the commission get in touch with the Health Department in regards to the floor drain control warrant. John McNabb stated he would be in touch with them the following day. TUTELA (continued) c. Value of Water main replacement on Route 3A: Last summer, J. D'Amico Construction replace 511' of asbestos cement water main in order to install a sewer line. Due to the layout of Rt. 3A and the existing utilities, the sewer and the water needed to be installed in close proximity. Because of the fragile nature of asbestos cement pipe, the contractor felt that he could not safely support it while laying the sewer below. Instead they cut in a division gate and replaced this length of water main with new ductile iron pipe. It is the recommendation of Mike Schrader of Tutela Engineering that the Water Commission received value from both the valve installation, which gives more control over the system (there was over 2000' between valves as opposed to the 800' required by for new installations) and from the removal of the AC pipe. AC pipe is not subject to tuberculation or encrustation like ferrous pipe. Routine flushing will keep it working at full capacity. Hydraulically, there is no significant increased value associated with the new pipe. However, ductile iron pipe is significantly stronger than AC and will generally not experience as many problems such as breaks and leaks. There was then a discussion on what the sewer contractors have cost the Water Department in money and hours. It was agreed that it would be fair for the commission to pay for the valve, which was very advantageous to the system. The commission agreed to give the Sewer Department $10,000 John will draft a letter to let them know. d. MBTA offer on Sohier Street Wellfield: Tutela reports that the MBTA offer to the town appears to deliver exactly what had been promised and is in keeping with the discussions that had transpired between the involved parties. The only problem would be if there was no other site to move the well to. John McNabb will let Mark Haddad know that the commission is in agreement. John stated, upon investigation, the only other site might be Brass Kettle Brook North of Lily Pond. This was a potential reservoir he did not know if it could be a water resource. e. Hydrant Replacement Project: Mike Schrader spoke to contractor today. The contracts have been received were signed and are being sent back. He has sent in the required bonds and Certificate of Insurance. The contractor is expected to contact George Hawksley shortly. f. Phase A-1: Mike Schrader report that the work continues on the latest phase of the water system improvements. They are currently working on Beechwood Street. There are some challenges to this area because both 3A and Beechwood are long stretches of dead ends. Because of this they require extensive bypass piping. Also because the pipe was laid back in the 1880's the road has changed since then. The road has been realigned several times over the early part of last century to straighten out the curves. Dominic Tutela projects this month for an updated RFP. An RFP is also expected on the Bear Hill tank. g. Update on Nutrient Testing: Lily Pond, Aaron River Reservoir and Brass Kettle Brook, (information attached). Mike Schrader reported that in general there is no pronounced trend,the individual sample sites have trended together over the short term but taken overall they remain in the same range. The exception to this is Brass Kettle Brook, this location shows a wide variability and the latest samples represent results that are the highest recorded or close to the highest this location appears to be trending up. Dominic reminded the committee that they were only testing for nutrients. John McNabb suggested that before Tutela tests again that they should check with Mark Bartlett to see what, in addition to, they should also check for. h. Other Projects: • Howard Gleason Road—Tutela prepared an estimate based upon Gioioso's bid prices to replace the 4" line to the Bellarmine House. Tutela recommended using 8"PVC as this area is subject to salt water intrusion. This can be put is with phase Al or with Gioioso. Mike Schrader suggested Gioioso so that it could expedite quickly. John told him to proceed and get a change order made up. • King Street Valve Replacement—Tutela prepared two change orders for Gioioso contract. First would be for the King St. valve replacement. They got a cost of $40,000 from PDM, which was rejected. Then Gioioso came back to Tutela with a price of$20,500. Of that $6000 is to get rid of the AC pipe. 2nd is Hugh Strain Road replace 2" with 8" contractor would not proceed until signed off by the commission. Mike Schrader presented paper for signature and it was signed. • Alum Sludge Testing—Tutela reports the results from the analysis of the sludge is highest for arsenic and lead. This could potentially pose a problem with disposal. All others were within guidelines. Estimated amount of sludge to be removed is 1,800 tons. RFP is being worked on. • Ellms Meadow Wellfield—Paul Shea, Town Conservation Agent is working on a wetlands report for submittal to the Natural Heritage and Endangered Species Program, (spotted turtle). Tutela will update the commission when the report is available. Meeting adjourned at 10:4 All in favor -0. Appro ed B - Date: Gle att, ler c Boa d of W ter Commissioners a m o o $ '^ O o m o 3 a O m m o 2 D D CD D m r m r 69 Fw EA 69 69 69 w EA 69 EA m1m1 "1 S W to �n 60 to to 'W v. tis to to tot �j y O i m cn V — CVJi N n. b m m y cOi� N me m O V + S 1 - Ol U W o a N m V 0 CD U) - W a W -4 W m U (D cn 0 0) to �' W 0 .A w �+ U o Cn CJI V V (D 3 V m N O a Cn 0 W Z s W m Cn N m U to O V Q) O co p o a -4 d 0 V M O N Cn r. W w 0 (A V O a 0 o V 0 W W m a m w W o o a tD W 0 o w o m a o 0 0 0 a 0 0 - p 49 EA 69 69 EA EA y p W W 69 4A EA µ M m _ D a)' o ocoa m w o a j a M O o 0 o a D O �. 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':, ♦. � y, 1;� � ild' y �7�&. 7:�::;.1�5%r:•rr J a•M,• �p4y uRi... t::• lii;`.1�,'•' � � � y P � � n-+ ' J yi r y .a /t.��1'%�'�'�'fc��. ac, ,�, y,',•.'""•••�,'f�:.. h it 4'YI,'tr° rw + +I yrY tprY�i:+ll!Ri�'r'.1, Y n ^�, ,✓d,r ,u, y, fir, •`r �SYii 'y '+r' BI �. +•, 7;' ,.I^. :.. ,� •a ��.+Ilc f' ;d,n. 4>F Kt' ..w•• E ,. TT e.,,lg•d�r ,J'. i�j��}Cu''�^° .pFr u,,:''yYyrci�•o' ,41. ,� � !'$efr"rf q�' Y' " y.,.y x tL„��Y�,•1�•'"��.,,�.�,'\, 1 `>,f! '", y � >r kC+�: W•„b }� 3C ar*C'A ,`�1 �..+� f fN•K'„•� AYS t�eY I, I �1•>seyP�fna �yr,� ;f''.r'_�j' � {}s t y ",i'�J,,2q'y{�C ,`S"y`frf •F•7��'i;y�,lt+ 1 ;')i O � I r S 4�r�'4'�'r 'r ��k��4cf �}r ?r�r,{i-I "I IYr' w"t"��s. ,r�'1 A n,'>""{,� x y P •��,�•pp••. ��A a ® � I'' ;E�,•� t �'� �' ir' r'`y'y! E �1 A � h t�• ig �' r 'c :. r K "'2Y�f f e h4�,��A",j fh f,�'{ip]{ ,' t��h. •�j�, �4 ,' t ik� ?' i t, rt•'v, �'�`xs4}�15�F r'4 �' ��•�� , rY�:�va +�r�Jf r �i r y 1•r 1 r !•. dli `.&4',t14�! �. fiA'of ' r''?'.�lC'r-r '��''L�' ,.r•r'>4 s`�'a\'`e •1�, t . TOWN OF COHASSET Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.IVIcNABB,JR. r 339 King Street GLENNA.PRATT COHASSET, MASS. 02025-1398 °NAS" Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners January 11, 2001 Members Present: John McNabb Jr., Chairman Robert Kasameyer, Vice Chairman Glenn Pratt, Clerk Recording Secretary: Brenda Innis Guests Present: Mike Schrader, George Hawksley, Arthur LeVentis, Peggy Chapman Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:30 p.m. 1. Minutes: October 19th meeting notes were given back to Brenda Innis with edits. 1. Budget Status, Current Fiscal Year: The problem with the legal service bill has been taken care of. Mike Buckley supplied the Commission with an updated financial report. Commissioner McNabb told George Hawksley that there was $149,000 available to fix up the plant. George stated that there was a pump that needs to be fixed. John told George to check the contract with Weston & Sampson, anything that is not covered under their contract. He would check into some other items. 2. Warrant; Bills Payable: John Hoadley & Sons Inc. $ 99.58 Stock Item—Clamp Brenda L. Innis $320.24 Recording & Typing of Commissioners notes TOTAL $419.82 3. Abatements: None 4. Construction Report—Tutela/Weston & Sampson: George reported that he spoke to Leah of Weston& Sampson the other day and everything is running on schedule. The Letter of Authorization has been signed. The bidding is scheduled for February. 5. Status Report/Housekeeping: George Hawksley gave operation and Maintenance report to the Commissioners. George stated that there have been several people in and out of the plant to look at the heating and ventilation system upstairs. George and Joe Hamilton found a patch on the ductwork and removed it. The coils near the heating unit were completely blocked. They took them out cleaned and vacuumed them and now it is functioning. There is heat now in the control room and lab. George will still mention it to Weston& Sampson and have them take a look. 6. Correspondence: None 7. Commissioners Comments: George reported that tape was put up along the back of the Plant to deter skaters on Lily Pond. The cost of fence would be $3,500 - $4,000 to run chain link fence along the back of the plant. There have been a few people who have asked why the tape is up. It was explained that someone had fallen in on the other side of the pond. John McNabb will check with Town Counsel in regards to the liability. It was suggested that AWS check into getting some signs made up. It was then suggested that a safety engineer from the Insurance Company to come out and check the liability as well. Next meeting is scheduled for February 1't. Selectman's Warrant Article was discussed. The vote was 4-1 by the Selectmen to support their proposed warrant article authorizing the Town Manager to manage every capital project over 100,000. Control of all phases including procurement, negotiations, bidding, contracting, contract administration, change orders, approval or denial of requested modifications and supervision. The Commission felt that if this was approved then it did not leave much for the Water Commission to oversee. January 16t'- Joint meeting at the Selectmen's office with Board of Health, Sewer Commission, Selectmen and Water Commission to get a report from Stearns& Wheeler as to there proposals for sewering the Little Harbor area. Tutela 1. Scituate Hill Status: Mike Schrader reported Water Department personnel assisted the contractor with flushing and exercising the newly installed valves, once this was complete the previously line was successfully pressure tested, chlorinated, flushed and subsequently sampled for total coliform. Pending satisfactory coliform results, the line will be accepted for service. PDM's painter is standing by waiting to clean out and chlorinate the tank, once the tank is chlorinated it will be sealed and filled. Utility Status: Mike Schrader reported the utility poles are being installed as of this date, the utility work may happen as soon as January 12a'. The electrician has been instructed to be on standby when the pole is competed to finish their portion of the service thereby minimizing additional delays. Provisions for temporary heat to be provided (if necessary)to the valve chamber before the permanent service has been installed are being arranged with the contractor. Commissioner Kasameyer would like AWS to come up with a flushing program. This needs to be put in writing for the Commissions review. George Hawksley will comply. George also stated that it would have to wait until the spring to begin. Dan Johnson of PDM(Conference Call)—The Commission called Dan Johnson, Project Manager of PDM. Dan gave an update to last week. They are expected to tie in the electric line to the pole tomorrow. To his best estimate would be Tuesday at the latest to be online. Mike Schrader reminded Dan that the pressure gauge still needs to be put on if it is not already. Commissioner McNabb also stated that the Police Department wanted to put an antenna on the tank, and he would like to discuss this while they were still on site. Mike Schrader stated that because we requested the valve chamber it is our responsibility. 2. Installing Police Equipment at the Scituate Hill Water Tank: Mike stated that there appears to be a space marginally large enough to install the repeater without major interference with the operation of the chamber. There would be no benefit to the Commission for placing the unit at the tank. The maintenance work could be more difficult. Mike stated that if the Commission decides to allow this that Tutela suggests that the equipment representative be allowed to view the chamber to determine if there proposed location is workable. Tutela further reported that they strongly recommend that an agreement be made with the Police Department holding the Commission harmless against any damage to the unit due to dampness, water or otherwise. The Commission requested that Mike Schrader look into this a little bit more in regards to what the failure rate is for one of these. How often is this done as well. After Mikes next report the Commission will make its decision. Valve Gate on King Street—Tutela had a letter done and hand delivered it to everyone in the professional building. This is to explain what Tutela will be doing and why is it being done. On the second page give them a form to ask for a contact person. Mike is expecting a call back from the contractors as to when they can begin. They had indicated that it would be most likely be the beginning of February or the end of February. Once Tutela gets responses from the professional building as to the best Saturday to shut down they will then send out a second letter announcing the date. This is also one resident who will be affected by this and that is the Jencks residence. She will be put on bypass. Phase IIIB —Mike Schrader supplied the Commission with as-builts for Phase IIIB. This includes work for Smith Place, Cushing Road, Ripley Road, Lower King Street and Laugelle Lane. A copy will also be sent to Mark Bartlett for the GIS System. Sludge Removal—Commissioner Glenn Pratt is looking into getting someone who would be willing to remove the sludge on a regular basis. The problem that the Commission has run into in regards to getting it removed is that it is too liquid. Tutela is looking into different options in which the Commission could look at. Commissioner McNabb wanted to know the status of the RFP for the Bear Hill Tank and for Phase Al. It is expected to be ready by February 15th. Mike asked that they meet one more time for review. The Commissioners requested that an updated communication list be made up to include: Mark Bartlett, Tutela, Weston& Sampson. This would include address, phone and e- mail address. This would also include e-mail addresses of the Commissioners. George Hawksley will e-mail the new list to the Commissioners. American Water Services: This was to finish the recommendation for renewal of American Water Services. Mark Bartlett of Norfolk Environmental prepared a letter and chart to be given to Mark Haddad that gave a breakdown of other water treatment plants of the same size. This was to be attached to the letter from Commissioner John McNabb recommending that American Water be renewed for another 3 years. The chart was accepted. The letter was to be revised slightly. All agreed once changes were done that it would be acceptable to all. Mark agreed to get changes done and back to Commission McNabb prior to Tuesday, January 16tn American Water supplied 6 copies of the amendment to the contract to the Commissioners for their signatures. All three Commissioners were present and in agreement to sign the amendment. Warrant Articles: Wolf Pit: This would be to authorize the Water Commimssion to take the property by eminent domain. Motion was made by Rob Kasameyer to submit as written seconded by John McNabb. 2 in favor 1 abstained, Glenn Pratt abstained to vote. (Copy attached) Remove prohibition for Water Commissioners: This article would remove an apparent limitation which prevents Commissioners from serving on other town Boards. John wants that to be revised. Motion made by Rob Kasameyer 2°d by Glenn. All in favor 3- 0. (Copy attached) Floor Drain Regulation Bylaw: Peggy Chapman—Board of Health was there to discuss this bylaw. The way that it is stated John requested that Mark and Peggy revise the wording and get back to him before next Wednesday. Water Resource District&Hazardous Waste Bylaw: Motion made by Rob Kasameyer to submit 2nd by Glenn Pratt. All in favor 3-0. (Copy attached) Motion to adjourn meV10:4211 in favor 3-0. (Copy attached) Approved By: Date: Gle . Pratt, e and of VVat ommissioners PURCHASE THE WOLFPIT PROPERTY TO PROTECT WATER SUPPLY ARTICLE ( ). To see if the Town will vote to raise and appropriate, transfer from available funds, or borrow pursuant to any applicable statute, for the Water Commission to acquire land including the area of land known as the "wolf pit" located on or near Doane Street and Beechwood Street by gift, purchase or eminent domain for the purpose of protection of the sources of public water supply; or act on anything relating thereto. REMOVE PROHIBITION FOR WATER COMMISSIONERS TO HOLD OTHER TOWN POSITIONS The Special Act that created the Water Department, Chapter 489 of the Acts of 1946, included language that prohibited the first appointed Board of Water Commissioners from holding any other elected or appointed position in town government. This language also could be interpreted as a prohibition for all subsequent Water Commissioners from holding other town positions. Since two current members of the Water Commission currently hold other town positions, we would like to remove this apparent prohibition and clear this matter up. ARTICLE ( ). To see if the Town will vote to approve a petition to the General Court, accompanied by the following bill for a special law relating to the Town of Cohasset under Clause (1) of Section 8 of Article 2, as amended, of the Amendments to the Constitution of the Commonwealth of Massachusetts, to the end that legislation be adopted precisely as follows, except for clerical or editorial changes of form only: AN ACT TO ALLOW COHASSET WATER COMMISSIONERS TO SERVE IN OTHER TOWN OFFICES Section 1. Section 6 of Chapter 489 of the Acts of 1946 is hereby amended by striking the following words: "(none of whom during their service shall hold any other regular, elective or appointive town office)". Section 2. This Act shall take effect upon its passage. ; or to take any other action relating thereto. ADOPT NEW FLOOR DRAIN REGULATION BYLAW ARTICLE ( ). To see if the Town will vote to amend the General Bylaws by inserting a new Article as set forth below: ARTICLE XV FLOOR DRAIN BYLAW Section 1. Purpose of Bylaw Whereas: • floor drains in industrial and commercial facilities are often tied to a system leading to a leaching structure (e.g. dry well, cesspool, leach field) or a septic system; and • poor management practices and accidental and/or intentional discharges may lead petroleum and other toxic or hazardous materials into these drainage systems in facilities managing these products; and • improper maintenance or inappropriate use of these systems may allow the passage of contaminants or pollutants entering the drain to discharge from the leaching structure or septic system to the ground; and • discharges of hazardous wastes and other pollutants to floor drains leading to leaching structures and septic systems have repeatedly threatened surface and ground water quality throughout Massachusetts; and • surface and ground water resources in the Town of Cohasset contribute to the town's drinking water supplies; the Town of Cohasset hereby adopts the following bylaw as a preventative measure for the purposes of preserving and protecting the Town of Cohasset's drinking water resources from discharges of pollutants to the ground via floor drains, and minimizing the threat of economic losses to the Town and threats to public health due to such discharges. Section 2. Definitions For the purposes of this bylaw, the following words and phrases shall have the following meanings: Commercial and Industrial Facility: A public or private establishment where the principal use is the supply, sale, and/or manufacture of services, products, or information, including but not limited to: manufacturing, processing, or other industrial operations; service or retail establishments; printing or publishing establishments; research and development facilities; small or large quantity generators of hazardous waste; laboratories; hospitals. Department: The Massachusetts Department of Environmental Protection. Discharge: The accidental or intentional disposal, deposit, injection, dumping, spilling, leaking, incineration, or placing of toxic or hazardous material or waste upon or into any land or water so i that such hazardous waste or any constituent thereof may enter the land or waters of the Commonwealth. Discharge includes, without limitation, leakage of such materials from failed or discarded containers or storage systems and disposal of such materials into any on-site leaching structure or sewage disposal system. Floor Drain: An intended drainage point on a floor constructed to be otherwise impervious which serves as the point of entry into any subsurface drainage, treatment, disposal, containment, or other plumbing system. Leaching Structure: Any subsurface structure through which a fluid that is introduced will pass and enter the environment, including, but not limited to, drywells, leaching catch basins, cesspools, leach fields, and oil/water separators that are not water-tight. OillWater Separator: A device designed and installed so as to separate and retain petroleum based oil or grease, flammable wastes as well as sand and particles from normal wastes while permitting normal sewage or liquid wastes to discharge into the drainage system by gravity. Other common names for such systems include MDC traps, gasoline and sand traps, grit and oil separators, grease traps, and interceptors. Toxic or Hazardous Material: Any substance or mixture of physical, chemical, or infectious characteristics posing a significant, actual, or potential hazard to water supplies or other hazards to human health if such substance or mixture were discharged to land or water. Toxic or hazardous materials include, without limitation, synthetic organic chemicals, petroleum products, heavy metals, radioactive or infectious wastes, acids and alkalis, and all substances defined as Toxic or Hazardous under Massachusetts General Laws (MGL) Chapter 2 1 C and 2 1 E or Massachusetts Hazardous Waste regulations (310 CMR 30.000), and also include such products as solvents, thinners, and pesticides in quantities greater than normal household use. Use of Toxic or Hazardous Material: The handling, generation, treatment, storage, or management of toxic or hazardous materials. Section 3. Prohibitions No floor drain(s) in any commercial or industrial facility that involves the use of toxic or hazardous material may discharge, with or without pretreatment, to the ground, a leaching structure, or septic system, with the exception of such discharges that have received a permit from the Department prior to the effective date of this bylaw. It is not the intent of this bylaw to prohibit floor drains that serve the sole purpose of proper collection of sanitary wastewater (sewage) as such wastewater is defined and regulated by the State Environmental Code Title 5 (310 CMR 15.00). Section 4. Requirements for existing facilities A. The owner of a facility in operation prior to the effective date of this bylaw with a prohibited floor drain system, as defined in Section 3, shall: 1. Disconnect and plug all applicable inlets to and outlets from(where possible) applicable leaching structures, oil/water separators, and/or septic systems; 2. Remove all existing sludge in oil/water separators, septic systems, and where accessible, leaching structures. Any sludge determined to be a hazardous waste shall be disposed of in accordance with state hazardous waste regulations (310 CMR 30.000). Remedial activity involving any excavation and/or soil or groundwater sampling must be performed in accordance with appropriate Department policies; 3. Alter the floor drain system so that the floor drain shall be either: a. Connected to a holding tank that meets all applicable requirements of Department policies and regulations, with hauling records submitted to the Cohasset Board of Health at the time of hauling; or b. Connected to a municipal sanitary sewer line, if available, with all applicable Department and local permits; or c. Permanently sealed. Any facility sealing a drain shall be required to submit for approval to the Board of Health a hazardous waste management plan detailing the means of collecting, storing, and disposing any hazardous waste generated by the facility, including any spill or other discharge of hazardous materials or wastes. B. Any oil/water separator remaining in use following the effective date of this bylaw shall be monitored weekly, cleaned not less than every 90 days, and restored to proper conditions after cleaning so as to ensure proper functioning. Records of the hauling of the removed contents of the separator shall be submitted to the Board of Health at the time of hauling. C. Compliance with all provisions of this bylaw must be accomplished in a manner consistent with Massachusetts Plumbing, Building, and Fire Code requirements. D. Upon complying with one of the options listed above, the owner/operator of the facility shall notify the Department of the closure of said system by filing the Department's UIC Notification Form with the Department, and sending a copy to the Cohasset Board of Health. Section 5. Effective Date of the Bylaw The effective date of this bylaw is September 1, 2001. A. Existing Facilities: 1. Owners/Operators of a facility affected by this bylaw shall comply with all of its provisions no later than January 1, 2002; 2. All applicable discharges to the leaching structures and septic systems shall be discontinued immediately through temporary isolation or sealing of the floor drain. z B. New Facilities: 1. As of the effective date of the bylaw, all new construction and/or applicable change of use within the Town of Cohasset shall comply with the provisions of this bylaw. 2. Certification of conformance with the provisions of this bylaw by the Board of Health shall be required prior to issuance of construction and occupancy permits. 3. The use of any new oil/water separator shall comply with the same requirements as for existing systems, as specified above. Section 6. Penalties Failure to comply with provisions of this bylaw will result in the levy of a fine of not less than $ 300.00. Each day's failure to comply with the provisions of this bylaw shall constitute a separate violation. Section 7. Severability Each provision of this bylaw shall be construed as separate to the end that, if any provision, or sentence, clause or phrase thereof, shall be held invalid for any reason, the remainder of that section and all other sections shall continue in full force and effect. or take any other action relative thereto. A 1 TOWN OF COHASSET Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER _ JOHN K.NIcNABB,JR. 339 King Street GLENN A.PRATT COHASSET, MASS. 02025-1398 01/ Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners February 15, 2001 @ 7:30 p.m. MEMBERS PRESENT: John K. McNabb, Jr., Chairman Robert E. Kasameyer, Vice-Chairman Glenn A. Pratt, Clerk RECORDING SECRETARY: Katherine Muncey GUESTS PRESENT: Robert Eiben, George Hawksley, Mike Schrader, Art LeVentis, Tom O'Keefe, Mark Bartlett and Richard Muncey Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:32 p.m. 1. MINUTES: There were no minutes to present to the Board.Nabb handed over 2 setseof after a two-month hiatus due to a wrist injury. John M minutes for correction. These were left for Brenda eKneheded to be y Muncey reported that she gave Brenda Innis 8 sets of hand recorded minutes tha typed. 2. REVIEW BUDGET STATUS: John McNabb said bb d Glenn Pratt discussed how had not received a status tom he Mike Buckley since January 30 •happens whenas line item goes over budget, transfers and budget works to include what an Water bottom line figures. John McNabb said that at one point, he suggested A memericric account Services do a running tally type chart but due to the difficulty getting tela is putting account numbers, thus no chart created. John McNabb said th sin nkee ce u better c ont control. John numbers on their invoices, the Board has been ablep McNabb said he needs to get an explanation from the Town of Cohasset as to why fees for town services have more than tripled. 3, WARRANTS & BILLS PAYABLE: The following bills were presented and approved for payment as follows: $256.00 John Hoadley & Sons Materials for hydrant and valve replacement. $212.25 Mueller Company Stock items. Meeting of 02/15/01 2 Sheppard Envelope Company $164.00 Envelopes and stationary. Deutsch Williams & Brooks $1,305.30 Legal expenses for the Water Commission. Deutsch Williams & Brooks $Unknown This invoice was sent back to Deutsch Williams & Brooks because it was billed to the Water Commission in error. A motion was made by John McNabb to approve the copy of the warrant as presented with the addition of one invoice in the amount of $1,305.30 from Deutsch Williams & Brooks. Glenn Pratt seconded the motion. Approved 2-0. 4.) ABATEMENTS: There were no requests for abatement. 5) STATUS FROM OPERATOR: The Board reviewed the status report of 02/15/01. George Hawksley reviewed the report with the Board and said that pumpage demand was normal for this time of the year. Mr. Hawksley said that the electricity and telemetry systems were due on line by the beginning of next week at the Scituate Hill Water Tank. Testing done on January 30t" for VOC's and Bacteria at the Scituate Hill Water Tank and the results were fine although recent TTHM levels came back on the high side. George Hawksley and the Board agreed that the TTHM levels should drop once flushing has been performed. Glenn Pratt inquired about a potential hydrant safety use issue on South Main Street when there was a fire in the chimney at the Red Lion Inn. George Hawksley reported that the Fire Department had a hard time getting the chain off the hydrant and that the Water Department was in the process of having the chains on all hydrants removed. Glenn Pratt inquired about a water main break on the Cunningham Street Bridge and George Hawksley said yes, there was a main break and that they have been unable to identify the exact location of it. Mr. Hawksley reported that Irea Construction would be digging right before the bridge site where the leak is suspected. Richard Muncey gave a history on the size, type and style of fitting located at this site. 6) CORRESPONDANCE: John McNabb reported that the DEP has written a letter of warning to the Cohasset Water Department for neglecting to include detection of sodium and sulfite in the Consumer Confidence Report. John McNabb said when he compiled the data, he was reading the Federal Law and had no idea this was required in the State Rules. Robert Eiben said that Dedham-Westwood Water District received a similar letter; Richard Muncey said that Pembroke received it, too. John McNabb said that on the next report, he would include anything we detect. John McNabb said that re received a letter from the MBTA regarding the Greenbush Commuter Rail Final Environmental Impact Report (FEIR). In this letter, Commissioner McNabb said there was a CD ROM version of the FEIR report, which he has ordered. John McNabb said he sent a Notice to Proceed to Tom Mulhern with the appraisal of the "Wolf Pit" property in Cohasset with a deadline of February 22, 2001. Meeting of 02/15/01 3 7) COMMISSIONER'S COMMENTS: JOHN McNabb said he has information on the DEP's Beaver/Muskrat Control Where Public Health Threat's Exit law which was enacted in July 2000. John passed out some information on this subject. Rob Kasameyer asked George Hawksley if he has identified and tagged which hydrants have been fixed to date, and George Hawksley replied that we would be discussing this when Mike Schrader from Tutela arrived. John McNabb reported that there were some upcoming meetings which are important to attend: Advisory Committee meeting on 2/20/01 review warrant articles and the Planning Board on 2/27/01 to review water resource zoning. John McNabb said it was important to have Norfolk Environmental present on the 27th in order to change the language regarding solid waste us. John McNabb said that Glen Pratt took the place of former Commissioner Richard Muncey, who resigned due to moving to another town effective January 01, 2001. John McNabb made a motion to approve Glen Pratt to the position of Clerk of the Board of Water Commissioners in the Town of Cohasset. Rob Kasameyer seconded the motion. Approved 2-0. 8) NORFOK ENVIRONMENTAL: Mark Bartlett presented a final map of the Water Resource District in addition to bringing in the first map done for comparison purposes. Mark said that there is a change in the water resource boundary at Old Elms Meadow and the New Elms Meadow, and the blue area highlighted Sohier Street. Mr. Bartlett said the final map shows the new water resources and boundary lines which define the watershed along with a new legend. John McNabb said his intent is to have a nice clean map to be filed with the clerk's office and that hopefully, the new Town Planner, Liz Harrington, will put this on the GIS system. Mark Bartlett had all the commissioners sign the new map. Commissioner McNabb requested 12 copies of the Water Resource District map. Long Range Plans: Commissioner McNabb said the board should consider Long Range Plans for the Distribution, Treatment & Plant with a 50 year forecast. This plan could build depreciation into the rate structure, said John McNabb, and asked Mark Bartlett to advice. John McNabb asked Mark Bartlett to do demand projections, produce a report and then get some advise from a rate specialist. Mark Bartlett he would have all three resources to work from and then develop a rate plan and work in deprecation. John McNabb asked if we would need a management consultant or would we have to do an RFP. Mark Bartlett said he recommends having a rate specialist. John McNabb said with a Long Range Demand, we could pull plans together as two separate projects. John McNabb said we would need a legal change so if a surplus occurs, we would have options for a sinking fund and bank the money instead of having to use it that year or give it back to the town — Mark Bartlett said to re-establish the ability which would require a change is legislature. Mr. Bartlett said by doing a long- range plan, it would improve how things are structured so that you do not have to recreate every 5 to 6 years. Mr. Bartlet said he new of an excellent Rate Study Expert named Christopher Woodcock & Associates. Mark Said if the board needed a recommendation of a rate study analyst, he would highly recommend this firm and passed out some literature. Meeting of 02/15/01 4 Glenn Pratt said he had some concerns as follows: 1. Take a look at acquiring open land — look at the entire watershed and identify those parcels; 2. Portions of Cohasset being supplied by the Hingham System — take a look at for the long-range plan. Rob Kasameyer said this has come up in the past but due to liability and costs to upgrade, the Board Backed away. Rob Kasameyer said that Tutela did a study of this in 1996 with a cost of approximately $1.4 million dollars. Rob Kasameyer said we should revisit this to see if it is relevant to the system. 9) WESTON & SAMPSON ENGINEER REPORT: Leah Heinz of Weston & Sampson gave an update on plant repairs. Ms. Heinz said that bids were opened yesterday for the 2001 Treatment Plant Improvement Project that included flocculator equipment, basin equipment, structural improvements, miscellaneous HVAC improvements along with an alternate bid to repair the roofing and waterproofing the garage. Leah Heinz said there were six bidders and the low bid was from Nu Water Inc. from Seekonk, MA in the amount of $213,000. for the treatment plant bid; $38,000. for the alternate bid, and $95,000. for equipment costs. Glen Pratt asked if there was an update of changes to the document and Leah Heinz replied no, other emergencies came up. Leah Heinz said that she strongly recommends the garage work be done and that this bid was very competitive. Leah Heinz said that she recommends Nu Water receive the bid. Glenn Pratt asked what money was appropriated for this project and John McNabb said $420,000.00. George Hawksley said that this was an extremely tight schedule. John McNabb said that Weston & Sampson recommends we hire a project manager from their firm to oversee the work. Leah Heinz said she could do part time inspection and come down 1-2 times per week, and work daily via telephone to coordinate this project. John McNabb made a motion to award the 2001 Treatment Plant Improvement Project base bid in the amount of $212,712.00 and alternate bid of $38,000.00 for a grand total of $250,712.00 to Nu Water Incorporated. Rob Kasameyer seconded the motion. Approved 3-0. Leah Heinz asked John McNabb to have the Notice to Award drawn up immediately and supplied and example letter for John to have prepared. Leah Heinz said it would take 3- 4 weeks to have the contract ready for signature and that in the meantime, she would order the equipment so that it will be on site for the start of the project. Leah Heinz said that the contractor had 60 days to do the work from the date that the equipment arrives on site. Rob Kasameyer asked Leah Heinz if she has checked with the supplier to see if things will arrive on time and Leah Heinz said yes, should be here no later than April 1st. John McNabb said he wants this ready and working by May 15t", but no later than June 1st. Glenn Pratt asked George Hawksley how this would affect productions and Mr. Hawksley replied that everything should be fine. Leah Heinz presented an Amendment for Construction Oversight in the amount of $46,000.00 drawn up by Barbara Cook. Leah Heinz said this oversight would make sure that the contractor does what they are supposed to, to facilitate, schedule and do Meeting of 02/15/01 5 follow-up work. This oversight would include record drawings, manuals, and oversight of HVAC improvements. This amendment would include 440 hours of Weston & Sampson time — 100 hours of site work alone. Leah Heinz said this is amendment#3 to the original contract. Glenn Pratt inquired further about this amendment for construction oversight and questioned the 3:1 ratio on site work. Leah Heinz said there would be 12 contractors working at the plant and she hopes that she does not have to come down too often, but would like to have 100 hours of site visits. Leah Heinz explained pay estimates, paperwork and oversight is always part of a project. John McNabb asked if we didn't do this amendment, how would it affect the feasibility of the project. Gorge Hawksley said it would place the burden on American Water Services and that American was assigned for contract and maintenance. Glenn Pratt said he feels the proposal should be on the size of the job, not upon the scope. Glenn Pratt said he would like to do this on an hourly rate basis with a minimum not to exceed clause — stating, "if we use less, we would pay less." Leah Heinz said she thought her supervisor, Barbara Cook, would not have a problem with doing an hourly rate but not sure if Barbara would agree to the not to exceed clause. Glenn Pratt said he thinks the figure is too high and asked Leah Heinz to go back to her supervisor, Barbara Cook and see what she can do about adding a "not to exceed clause." John McNabb said he agreed that we need construction oversight. Leah Heinz said that cost plus expenses would target you in and let you know; maybe George Hawksley could pick up some of the difference. Rob Kasameyer said that this was a very important project and we need to stress the importance to Nu Water and push with a very tight schedule. Rob Kasameyer said that onsite supervision and focus is important and that Glenn Pratt feels like the oversight was priced wrong, let's work on it next week. 10) TUTELA REPORT: Mike Schrader passed out a Status Report and reviewed it as follows: Scituate Hill Water Tank: Mike Schrader reported that the electrician is scheduled to be on site Monday, 2/19/01 to install the meter pedestal in accordance with MA Electric's final decision. The meter is scheduled to be installed on Wednesday, 2/21/01. Mike Schrader said the results of the Volatile Organic Chemicals and the Bacteriological testing for the tank were satisfactory. Mike Schrader said that the TTHM's were high but most likely due to this site being at the end of the system. Mr. Schrader said the Wescott Construction if working on finishing up the items for the punch list with the exception of landscape work (passed out to the board). Mike Schrader reported that CBI bought out Pittsburgh DesMoines (PDM) — and that Westcott has gone out of business. Mike Schrader reported that Wescott is beginning to get the numbers in as to what we owe them. Mike Schrader said we would hold what has not been done in retainage, but things were moving along well. John McNabb said he received a call from Police Chief Noonan about installing antennas and equipment on the new tank. Mike Schrader said that he has brought up some concerns about have this done and marked up a plant to review with Chief Noonan, who was very receptive. John McNabb said he wants this to be done when a water department representative was present. Meeting of 02/15/01 6 Bear Hill Tank Painting: Mike Schrader said that he was working on the bid to have the Bear Hill Tank repainted and expected it to go out to bid on 3/22/01. Mike Schrader said that when the bids are opened on 3/22, he would like the work to begin the beginning of April or clean we could clean the tank first and then paint it in the fall, which would allow you to get through the summer consumption's high peak times. Mike passed out the specifications and bids for the tank repainting. Mike Schrader said that there is lead paint on the outside and maybe inside — that this is a Full Class One Containment project in regards to the health & safety issue to residents nearby and that we need to dispose of all materials in properly identified waste drums. Mike Schrader said he had concerns about security on site. Sampling: Mike Schrader said that three samples were taken from the tank and all consisted of clear water with only minor floatables. Mike Schrader suspects that the pressure from the water may have prevented the bailer from fully opening thus filtering the sample. Mike Schrader said that in 1995, the divers reported 4-8' of alum sludge at the bottom of the tank. Since this sludge is light and fluffy, it was estimated that 200,000 gallons of liquid based sludge needed to be removed. Mike Schrader said there were two options: 1. Haul the sludge to the treatment plant and dump into the lagoons. This choice does not completely solve the problem as we still have the sludge. 2. Discharge the liquid sludge into the sewer. This option has the most potential to completely dispose of the sludge at the lowest price of $5,000.00. The negative side would be the potential impact to the Waste Water Treatment Plant. Mike Schrader said that option #2 appears to be the most desirable and he has been in contact with the Chairman of the Sewer Commission. Mike Schrader said he does not see any problems with the Sewer Commission allowing this and that we would probably have to pay for any costs to cover additional chemical use and disposal costs at the Waste Water Treatment Plant. Ellms Meadow Wellfield: Mike Schrader said that he has submitted a modified plan and wetlands report to Mass Heritage and gave the Board a copy for their files. Water Distribution System Improvements Phase VB: Mike Schrader said the frost heaves on King Street are probably due to unusually warm weather followed by extremely cold weather. Test pits will be dug in the Spring to determine the cause. Construction Bidding Schedule: Mike Schrader said Tutela has a bid date of March 22, 2001 for the following projects (per-bids March 13tn): • Bear Hill Water Tank Restoration • Alum Sludge Removal • Bear Hill Road Improvements • Phase A-1 Mike Schrader said the Board would need to decide tonight in order to get the bid out by 3/22/01. Mike Schrader passed out Phase Al — and two sets of plans for review. Discussion ensued over what took priority such as Rustic Dr. needs to be replaced; Meeting of 02/15/01 7 Summer St., Beech St., & Elm St.'s need to be cleaned and lined; Spring St. over to Pond St. to S. Main St's. are in very poor shape. Discussion ensued while reviewing the plans over how much money was available, fire flow issues, what could be placed as an alternate. The Board then discussed Water Treatment Plant Sludge disposal at the water treatment plant. John McNabb asked Mike Schrader to call landfills and get some prices. John McNabb said to call Chicopee as usually accept anything. Bear Hill Tank Road Improvements: Since the road to the Bear Hill Tank needs to be repaired for the anticipated painting and sludge removal, the Board reviewed different options. Paving the access would only attract kids to hang out there and skateboard and would change drainage. Crushed stone appears to be the best option and Tutela is gong to take this to the Conservation Commission as a low impact project. Glenn Pratt said that a secured gate needs to be installed at the beginning of the road. John McNabb said we needed to talk with local homeowners about grading concerns and asked Mike Schrader to give him a call. Mike Schrader said that they could put in a brown vial 8" chain link fence around the Bear Hill Tank and that grouting repairs would be made around the sealer. Ellms Meadow: Mike Schrader said there was a response to concerns about the spotted turtle by Mass Heritage. They feel that this project will have an impact on the spotted turtle and have requested a report on how we will protect it. Mike Schrader said the least impact approach is to add wetland flagging, use hand carried portable rig with an above ground manifold and lay planks and boards for the workers to walk on. Mike Schrader said that this should not impact our costs and that Con Com tentatively approved this project as they felt it was for the good of the town. Mike Schrader said that is only a change of equipment and method. Other: Mike Schrader brought up a request from a dentist in the new medical building located on Route 3-A. The work is to be done on a Saturday and the dentist states that he is open on Saturday's and wants the work to be done after 2 p.m. All commissioners agreed that this work needed to be done, and that it could not be done after 2pm. Glenn Pratt said to let them know that we will give one-month notice and that the water will be shut off the entire day on March 1st. Both John McNabb and Rob Kasameyer agreed with Glenn Pratt. Glenn Pratt said we need to look at the MBTA's plan as to track replacement. A motion was made to adjourn the 02/1501 meeting by John McNabb. Rob Kasameyer seconded motion. Approved 3-0. The meeting of the Coha�V� r ommissi ers adjourned at 10:35 p.m. �� z� Approved By: Date: lenn A. Pr , Clerk B rd of ter Commissioners Meeting of 02/15/01 TOWN OF COHASSET Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER e + ''�. JOHN K.MCNABB,JR. - A 339 King Street GLENN A.PRATT COHASSET, MASS. 02025-1398 C""SSE Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners February 22, 2001 @ 7:30 p.m. MEMBERS PRESENT: John K. McNabb, Jr., Chairman Robert E. Kasameyer, Vice-Chairman Glenn A. Pratt, Clerk RECORDING SECRETARY: Katherine Muncey GUESTS PRESENT: Barbara Cook, Wayne Sawchuk, Lou Reed, Richard Muncey, and Residents of Doane, Church and Beechwood Street (see list attached). Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:32 p.m. 1.1 MINUTES: John McNabb reviewed that he handed over 2 sets of minutes for correction at the last meeting which have been given to Brenda Innis to correct. Kathy Muncey reported that she would have the minutes from last weeks meeting and tonight's meeting ready to present to the Board at the meeting of March 8, 2001. 2.) REVIEW BUDGET STATUS: John McNabb said he had not received a status from Mike Buckley since January 30th. John McNabb assisted Glenn Pratt in understanding how the budget is set up and what line items each mean. Glenn Pratt asked why certain projects are not charged into their appropriated budget line and John McNabb replied that very few had been, but we could. John McNabb explained that we are supposed to supply account numbers to Mike Buckley. Glen Pratt asked for whom and why are we paying life and health insurance. John McNabb said it is for past department employees. Glenn Pratt asked if Norfolk Environmental were working off grant monies and John McNabb said yes. Glenn Pratt asked for clarification as to why we have paid Norfolk Environmental $40,000.00 and they have a grant for $45,000.00. John McNabb said that the $40,000.00 is for work outside the grant. Discussion of Articles: Rob Kasameyer said that John McNabb and Glenn Pratt did a good job in presenting the articles. John McNabb said that the Citizens Article was to use as a bargaining chip — it worked and the article was withdrawn. Rob Kasameyer said the issue is working out and the town should use the Water Department as an example of how other groups should be run, the issue does not involve us, it is between the Sewer, Vanderwill and Callahan. Rob Kasameyer stated that the point was made Meeting of 02/22/01 2 very strong and it was effective. John McNabb said Mark Haddad took both articles off of the warrant. John McNabb said that the article on Wolf Pit was deferred by the Selectmen. John McNabb said he would e-mail Rob Kasameyer and Glenn Pratt his changes to the Hazardous Material By-law. John McNabb said no one had any objections. John McNabb passed out an article fact sheet for all to review. 3.) WARRANTS & BILLS PAYABLE: There were no warrants to sign at this meeting. 4.) ABATEMENTS: There were no requests for abatement. 5.) CONSTRUCTION REPORT — TUTELA: No one from Tutela Construction were scheduled to attend this meeting. Glenn Pratt said he had some problems — atthough he thinks they are wonderful 1 that, Mr. Pratt said that some of their engineering practices and principles are not up to speed. Mr. Pratt discussed the issues with the frost heaves on King Street and felt that something just wasn't right. Mr. Pratt said that he is concerned and thinks Tutela needs to be watched more closely. John McNabb said when the bids went out on the plant related repairs that he was not happy with the work that was done. Glenn Pratt said that we have been so busy on bigger projects, has anyone had the time to talk with George Hawksley on how things were going. Rob Kasameyer said this type of thing happens when we get real busy—we try to depend on the four different engineering groups involved (Tutela, Weston & Sampson, Norfolk Environmental and American). John McNabb said this is something we need to revisit. 6) WESTON & SAMPSON — Construction Oversight: Glenn Pratt said that last week, when Leah Heinz was in discussing the Addendum #3 for construction oversight, he felt that the cost seemed too high and that it sounded like Weston & Sampson was trying to make up for the original amount of $460,000.00 previously budgeted. Mr. Pratt said he was aware that we needed some engineering support but wanted to justify the $46,000.00. Barbara Cook said that she had no problem doing a time and materials contract, not to exceed and that the final contract will provide a statement of how many actual hours were worked. Barbara Cook said that she would reformat the contract to reflect this change. Ms. Cook said that resident inspection, issues with building permits are usually done by the engineer, if the job goes smoothly, you would pay less. Ms. Cook passed out a chart showing the breakdown. Rob Kasameyer said that when starting up a new project, the board would feel better having more resident inspection on site. Barbara Cook said that the contract have gone out to Nu Water. John McNabb made corrections and initialized the Notice of Intent to Award to Nu Water. Barbara Cook said that the Notice of Intent to Award give them two weeks to put the contract tougher and are due back by March 6, 2201. Ms. Cooks said they would have the contract ready for signature by mid-March. Rob Kasameyer asked Barbara Cook to give their insurance holder a heads up as this typically takes awhile to issue. Barbara Cook agreed and also said the only other thing she needs to inquire about is a certificate of exemption. John McNabb told Ms. Cook to contact Brenda Innis in the morning, as she would have this information. Meeting of 02/22/01 3 7.) OTHER: John McNabb reported that he received a letter from Attorney Kim Saillant fro Deutsch Williams & Brooks requesting answers to Interrogatories to the town by the Plaintiff. John McNabb said he did not know that this was so urgent and sent her back a faxed reply. Rob Kasameyer asked John McNabb to follow that up with a phone call to make sure she received it. Glenn Pratt asked how much money was paid for the Scituate Hill land and Richard Muncey said $56,000.00 for the land and $13,000.00 for the floating easement. John McNabb asked the Board about scheduling the next meeting. John McNabb said he could not make it here next week and that March 8th was a good date for him. All present agreed that March 8, 2001 would be the next Board of Commissioner Meeting. John McNabb and Glen Pratt said they were unable to make the next Planning Board Meeting on 2/27/01 regarding the hearing on the zoning change. Wayne Sawchuk said he had a point of interest to bring up with the Board. Mr. Sawchuk said the new renovations at the high school have a plan, which includes making changes to the water main. Mr. Sawchuk said that before the gym was built, there was a separate service that ran through this area. Mr. Sawchuk said that now that they are tearing down the building, it would be a good time to straighten out the water main and put check valves in. Mr. Sawchuk said it would be a good idea to run a separate service but to keep the fire hydrant in the back, as long as the services are separate. 8.) WOLF PIT DISCUSSION - Wayne Sawchuk and Norfolk Environmental: Area Residents Present: D. McMoran, Doug Conroy, Roy Fitzsimmons, Adrienne MacCarthy, Mark Connolly, Richard Muncey, Jim Shipsky, Martha Narten, Janet DiGregorio, John Hawthorne, Marc Perrone, Jeanine Perrone, Heather Conroy, Agnes McCann, Tony Finnegan, Judy Fitzsimmons, Ed Curran, Michael Barry, Mary Beth Masci, Edna Finnegan and David Kneeland. John McNabb thanked everyone for coming. Glenn Pratt said that he want to make sure that everyone understand the Wolf Pit history as follows: The Wolf Pit was originally a 16 acre parcel of land, and that the heirs of this property have been liquidating since the 1940's. In the 1970's, the Water Commission took some of the property. Wayne Sawchuk put the parcel under agreement with Lot Bates. In December 2000, Wayne Sawchuk purchased the Wolf Pit. Mr. Pratt said that he was not an heir to this property as his father is still alive. Mr. Pratt said that since 1982, this piece of land was known as valid property with street frontage. John McNabb said that there is a proposed warrant article, which would allow us to buy the Wolf Property, and the purpose of tonight's meeting is to hear Norfolk Environmental and their investigation of this proposed project's impact to the water supply. Wayne Sawchuk asked that before he speaks, he would like to take an attendance of all present. Mr. Sawchuk said that he would like to develop an elderly housing project on the property and showed a map of 11 lots and said that only 9 were build able property. Mr. Sawchuk said that all runoff water from the sub-division water would be pre-treated, the buildings would meet all setbacks and feels that he has everything to go ahead and begin. Mr. Sawchuk said he is going to begin going through the permit process. Mr. Meeting of 02/22/01 4 Sawchuk said that in his plan, he would like to build twenty-seven one and two bedroom units, that this would be designed for an over 55 community and would prefer to do this project versus a subdivision. Mr. Sawchuk said he want to do something for the elderly in Cohasset. John McNabb asked what type of a septic plan was involved and Wayne Sawchuk said a common septic system with a secondary system which will have a full treatment plant. Mr. Sawchuk said we meet all the requirements — we are 200' from the river, 400' from the reservoir. If the system fails, we would be willing to put in an expansion area. Wayne Sawchuk said that there will be 44 bedrooms in the 27 units; six buildings in total and each unit will have a single car garage. Mr. Sawchuk said that the units will be sold, not rented and will be restricted by deed so that no one under 55 can ever purchase there. Lou Reed of Norfolk Environmental said that the environmental concern is the effect to the watershed. Mr. Reed said the ideal situation would be to leave this area alone and not build on it. There is the potential for more nitrates to enter the water supply. Mr. Reed said the difference between a sub-division and the elderly community would be about the same. Mr. Reed said that nitrates have not only an environmental effect, but also a health effect as this could effect the development of small children. Mr. Reed said that Nitrates tend to increase the amount of algae and lead to a short life span of the water supply, not to mention the concern for suspended solids which could be addressed with a good septic design and system — an advanced system. Rob Kasameyer asked that in terms of the water supply area, what is required for pretreatment? Lou Reed said that he would need to see the plans of the septic design. Wayne Sawchuk said he would be interested in doing what ever the best level of protection is. Mr. Sawchuk said that he can get a better return easier with a common system versus a mix of system and that he would design a system as to where the components are coming in and would welcome Norfolk Environmental's suggestions. Wayne Sawchuk said he would like to put in two treatment plants, side by side. Rob Kasameyer asked Lou Reed how confidant he was to expect the system to last and Mr. Reed said if it was well maintained, a minimum of 15 years. Glen Pratt asked what is the importance of the terrain, sight and soil — asking if there was anything wrong with thus the reason why it was still available. Wayne Sawchuk said no. Glenn Pratt asked Lou Reed how long would it take for algae and nitrate to take over a pond. Lou Reed said the process of turning could take 100's of years or only 50, depending on the loading. Lily Pond is at a midrification state already. John McNabb said that in a study done by Camp Dresser & McKee back in 1986, Lily Pond was found to be in serious utrification and already in trouble. John McNabb asked Wayne Sawchuk if he has applied for any permits and Wayne replied he would be momentarily. Ed Curran of Doane Street asked when you say treatment, what do you mean? Wayne Sawchuk said it is a mini-treatment plant, like the one at Stop and Shop — the water is filtered and goes into another treatment. Mr. Curran said that anything going out will head straight for the river. Mr. Sawchuk said that the property is on ledge, then 15-20 feet of gravel and then ends up in the river. From our information, when the river is dredged and spoils put on the side, the surface water goes into the wetlands and not Meeting of 02/22/01 5 the river, said Sawchuk. By going thru 200 feet of gravel, it essentially purifies it and normal treatment septage is not a problem, Mr. Sawchuk said. Lou Reed said that in Title V, all you need is 4' from the soil to groundwater that is enough to treat septic pollutants. Mr. Reed said that a conventional system is the process of biodegrading in the soil, the septic water goes to the tank, and then the distribution box and pipes leach it into the soil. David Kneeland of Doane Street said that according to the assessors map, this lot is a 16-acre parcel. In regards to nitrates and pollutants, we don't know what percent is going to be covered with fertilizers and that is hard to control. What is the potential impact that this would have on the water supply? Wayne Sawchuk said the Association can control the use of fertilizers and have maintenance/caretaker on site. Mr. Sawchuk said the septic area will be vegetated and we will have to identify runoff from roofs and roadways treated in surface pretreatment lagoons. That will be an easement area, all water collected will go into another holding tank before going back, replied Mr. Sawchuk. Mr. Sawchuk said he will be seeking relief to the Appeals Board. Roy Fitzsimmons of Doane Street said that years ago, the State came in and pointed out that nothing should be built on this river because it would affect our water supply. Mr. Fitzsimmons said the town just spent a lot of money to sewer this area so no run off would affect the river, is this going towards the river? Wayne Sawchuk said yes, towards going towards the river, towards Beechwood and discharge to the river. Mr. Fitzsimmons asked what impact this will have on the water table and Wayne Sawchuk said none, no effect. Roy Fitzsimmons said what about driveway paving runoff issues; will this raise the water level? Lou Reed said that a well-designed system will take the rainwater and route it to the retention pond — a stormwater system, the idea is to net change and runoff should remain the same. David Kneeland asked what was the plan for senior housing? One car per unit and Y2 units are single units? Mr. Kneeland said that he is most concerned about the impact from vehicles. Lou Reed said that oil from cars goes into the stormwater system and recovered by an oil separator. Tony Finnegan of Doane Street said that this is designed for senior house, but there is no guarantee, that the value is fine for senior housing, but ownership changes and what was the plan to protect that? Wayne Sawchuk said that there will be a comprehensive permit with conditions listed and recorded with the deeds. Tony Finnegan said a similar project in Hyde Park was similar t this and that there was no guarantee that it would stay for the elderly. Agnes McCann of Doane Street said that it is the same issue, at some point it converts to something else. Ms. McCann asked Lou Reed when was the last time he walked the property. Mr. Reed said he walked it last week. Ms. McCann said that it is so wet there most of the time, are your plans realistic — it is like a marsh there — are you aware of how much water is there? Lou Reed said that in a development situation, if the stormwater management were properly designed, it would work. Glenn Pratt inquired where was the existing tree line on the plan? He said with all the brush and growth, who would build and be responsible for the bridge. Wayne Sawchuk Meeting of 02/22/01 6 said he would, that he owns the access piece of property and the bridge that spans across. Another resident asked where would traffic enter the development and Mr. Sawchuk said access would be from Beechwood Street, and the utilities would be located there too. John Hawthorne of Border St. said that he has noticed a difference in the milfoil, which has surfaced and is all over the ice, stating that Lily Pond is already in jeopardy. Mr. Hawthorne said that aesthetically, this reservoir is one of the most beautiful places to see and that he was concerned what this proposed elderly development would look like. John McNabb said the thing to do is to catch all the runoff as a last resort and that preventing the runoff altogether is the best bet in the midst of the water supply protection plan, a plan that would put us ahead of the curve. John Hawthorne asked what could be done to minimize this intrusion. Wayne Sawchuk said that something was indeed needed to preserve open space in Cohasset. Mr. Sawchuk said that he liked the idea that residents want to preserve the tall grasses for the sake of the wildlife. Mr. Sawchuk said that everything on this land (Wolf Pit) was becoming very overgrown again, it would be wonderful to preserve it, but it has become a dumping ground in your own backyard. Mr. Sawchuk said we can go ahead and try to preserve as much as possible, that there are oak trees on this property that he would like to preserve. Mr. Sawchuk said that the buildings would be where the area is flat. Mr. Sawchuk said he would love to come up with alternative solutions. Mr. Sawchuk said he has a deep desire to build elderly housing and that this is very developable property but if someone can come up with another alternative to this piece of land, to let him know. Michael Barry of Doane Street asked about linkage, what can you give back to the street in return? Mr. Barry discussed problems with the last project in this area and how it was left. Wayne Sawchuk said he would install a tank similar to the one located at the Stop & Shop. Mr. Sawchuk said they could camouflage it, use a nice shed and put trees all around the area. Mr. Barry said that the water pressure on Doane Street is already poor and asked if this would effect it even more. John McNabb said that Doane and Beachwood Streets are going to be worked on this Spring and residents should notice a difference, but whether or not this proposed development would cause pressure problems, I am not sure. Wayne Sawchuk announced before all present, "I have some linkage to offer, anyone who helps me clean up the Wolf Pit property, I will pay the bill." Mr. Sawchuk then said that in regards to installing utilities, he is allowed to go through the wetlands as long her restores it to it's previous condition. Roy Fitzsimmons of Doane Street inquired about the current water pipe that goes under the bridge and asked if the size had changed, was a 12-inch pipe. Richard Muncey said no, it is not just a twelve-inch pipe and said that according to the map, it appears to be 6", then 8" and then 12". Mr. Fitzsimmons wanted to know how much this development will take away from the already poor pressure. Further discussion ensured between Wayne Sawchuk, Richard Muncey, John McNabb and guests. John McNabb said that if this project decreases other areas flows, that the developer is responsible for correcting it. Wayne Sawchuk said, 'We will pay for a small section of the pipe if you want us to." Meeting of 02/22/01 Michael Barry of Doane Street said that the water pressure stinks in this area already and wants to be notified of any work to be done, changes, etc. Agnes McCann of Doane Street said to Mr. Sawchuk, "If someone tells you that this land is wet at least nine months out of the year, that you wouldn't change your plans?" Agnes McCann asked what was the price range of the units to be sold. Mr. Sawchuk said that he could put 400 units on this property if he wanted to but he said he is trying not to use a low to moderate-income restriction. Richard Muncey then said, "well isn't that the reason for elderly housing, low to moderate income." Jim Shipsky of Doane Street said that this site is a natural ecosystem and what I see is that this ecosystem will be destroyed — 95% will be destroyed by the structures and asphalt. Mr. Shipsky said that forests and farmland is being destroyed all across America and this is the wrong thing to do. Maps from the State promote "Smartgrowth" — this is not "Smartgrowth." Mr. Shipsky said, "The living beings in this ecosystem do not have representation tonight and if I could speak for them, I would say leave it alone. I can't imagine putting 44 old people in the furthest area from town, far away and stick them out in left field." (Lady in fur coat— didn't get name) said the Wolf Pit is a great asset. I am here for our water supply system and need a 100% guarantee that this development will not affect our water system. The water system is for the entire town, I can't see this happening and we need a 100% guarantee. Doug Conroy of Doane Street said, "from what I hear from the Water Commission, Lily Pond is disevolving in a downward trend, the water supply is being impacted. This development will have an impact through the treatments. Being actively managed is all well and good, but based on human nature; those measures will not be discussed in the future. In the distant future, we need to be more actively involved in this parcel. The causes over time will affect the water supply. Is the town prepared to handle the impact that this project promotes? David Kneeland said that, "Our predecessors the American Indians, thought each plan for seven generations out. I agree with Jim 100% in all his comments. The piece of environment is water, but this is an ecosystem. The site has been inaccessible and the damage occurred years ago. The land is recovering and nature is taking care of itself. It is foolish to think that you can do a better job than nature. Donate this land to the town! (Man with blue sweater and red stripe across) questioned the access on Beechwood Street and how wide was the stone Culvert. Wayne Sawchuk said it was 18 feet side to side. Gentleman asked if it was wide enough for a 2-lane driveway and Wayne Sawchuk said no. Gentleman asked, "you own the area over the river?" Mr. Sawchuk said he owns 50' of the river where crossing over the land. Mark Perrone of Doane Street said that the study done in 1986 by Camp Dresser and McKee stated that Lily Pond is being Neutrified and Lou Reed mentioned that if the subdivision goes in, 3 Y2 added nitrites to an already taxed system is not good. This is already a natural ecosystem. Meeting of 02/22/01 8 Roy Fitzsimmons of Doane Street said that over 15 years ago, a house was built off Beechwood Street that was near Lily Pond —that this land was set up for 15 houses and the town only allowed one to be built. Mr. Fitzsimmons reiterated that the state came to the town years ago and stressed the importance of protecting the water supply. Agnes McCann of Doane Street said that this property is only part of the Wolf Pit area, what happened to the rest of it? Wayne Sawchuk said that the Wompatuck State Park owns it—7.2 acres. John McNabb said he put an article in the town warrant regarding the Wolf Pit and is currently waiting for an appraisal, that the water commission voted to pursue this further and that the next decision will come once we get the appraisal. John McNabb said he would notify everyone present of the next move and meeting. At this point, all the residents leave. John McNabb instructed Lou Reed to go back and walk the property, give us a more thorough review, not to make any assumptions and give us 3 --4 x more detail. Wayne Sawchuk said, "I think things can be done, it is important to do the right thing, I am not out to screw anyone. If a piece of land could be swapped to me, I would consider it. Maybe the piece of land to the right of the Osgood School, the land on Cedar Street. I think we need to look and see if it's palatable. I won't do anything to the land until after the town meeting, but I want to file my permits and protect my interests now." Mr. Sawchuk said he thought it would be a good idea if the town zones lots larger to protect its interests, "don't want you to take apart. I want the town's cooperation, it's good to get an appraisal, but it is important to look at what other resources are available. I am open to hearing what you have to say and am happy to have come tonight. I will be asking my engineers to give me a development that works. I wanted you to know that this land is buildable and I am not performing any smoke and mirrors. I have everything to prove it can be done, but I would love to find a way to preserve this area." Glenn Pratt said that years ago (20 years or so), the Tree Department used to keep drums of DDT on platforms, the spray gun too. Mr. Pratt said that this dirt is totally brown for 50 years (531 Beechwood St.). John McNabb said to look at the potential merits and we need final plans to see the outside location. Wayne Sawchuk said the is no question of degradation of use, "I'm the innocent guy and have no alternatives. We are doing this at the right time, how can there not be some impact?" Glenn Pratt said we should explore the possibility of a land swap. John McNabb we will know better when we get an appraisal. Wayne Sawchuk said he suggested that the town put some concrete slabs on the bridge for access and fix the fences. Mr. Sawchuk left the meeting at this time. John McNabb said that the next scheduled meeting of the Board of Water Commissioners was March 81" @ 7:30 pm. John McNabb said he wants a more though review from Lou Reed and remember not to assume anything. John McNabb said he wants a thorough picture to include runoff, lawns, household hazardous waste, look at Meeting of 02/22/01 9 different subject areas in addition to nitrates. Commissioner McNabb asked Mr. Reed to have all this information before the 3/8/01 meeting. John McNabb said that the Planning Board is having a hearing on 2/27/01 @ 8:00 pm. John McNabb said he needs Norfolk Environmental to give a presentation on watershed protection. Rob Kasameyer said he could attend this hearing and John McNabb said he would email Rob the latest information on the new state requirements for the Water Resource District Bylaw, which is a zoning change. Glenn Pratt asked what do we do from here and John McNabb replied that it is good to give the selectmen an update, that he does not endorse the land swap issue but will just pass it on —in a memorandum format. Richard Muncey asked what was the Wolf Pit property worth and Glenn Pratt said Sawchuk paid $150,000. for it. Mr. Pratt said to add about $50,000. 00 in engineering fees, so "a couple of thousand." Glenn Pratt asked what the Board does about dirty water complaints and what were we going to do. Richard Muncey said that he was going to meet with George Hawksley next week and assist him in putting together a formal flushing plan. Mr. Muncey said he has already discussed this with George Hawksley, John McNabb asked if Doane Street had been flushed and the answer was yes, but Mr. Fitzsimmons didn't notice any difference. John McNabb sad that we had upgraded a piece of Doane Street near Church and the other part would be done this spring. Rob Kasameyer said that we run into these types of comments all the time. John McNabb said he would check into this further with Tutela Engineering. The Board continued to discuss capital improvements and felt they would have a better idea when the bids come in on March 22"d. Richard Muncey said that Cohasset really hasn't been able to flush in years and discussed how flushing is done. The Board discussed looping the mains and that it has always been taken under consideration, but it ends up being a cost issue. Rob Kasameyer said that clearly Doane Street has a problem, which we have not yet addressed. Glenn Pratt asked how do we manage George Hawksley and keep in touch with him. How do we keep in touch? The Board then discussed the issue with the minutes and that they should state the action items within. Rob Kasameyer made a motion that all preapproved minutes be reviewed by George Hawksley so that he can respond to our requests at the next meeting. The minutes do not have to be approved by us; they just have to have the action items so that he is prepared in his report. Glenn Pratt asked if anyone had ever heard the Native American's philosophy on planning for seven generations. John McNabb said it is used quite frequently and the philosophy is of living with nature instead of conquering it. Meeting of 02/22/01 10 John McNabb said he would write a memo to the selectmen about tonight's meeting and about the proposed water main changes at the high school. John McNabb passed out a copy of the Little Harbor Feasibility Study performed by Stearns &Webster Engineering. A motion was made to adjourn the 02/22/01 meeting by John McNabb. Rob Kasameyer seconded motion. Approved 3-0. The meeting of the Cohasset Water Commissioners adjourned at 10:30 p.m. Approved y: Date: Glenn A. Pr , Clerk Board of W er Commissioners Meeting of 02/22/01 10 John McNabb said he would write a memo to the selectmen about tonight's meeting and about the proposed water main changes at the high school, John McNabb passed out a copy of the Little Harbor Feasibility Study performed by Stearns &Webster Engineering. A motion was made to adjourn the 02/22/01 meeting by John McNabb. Rob Kasameyer seconded motion. Approved 3-0. The meeting of the Cohasset Water Commissioners adjourned at 10:30 p.m. Approved y: Date: Glenn A. Pr , Clerk Board of W er Commissioners Meeting of 02/22/01 � t �J dJ a �C Z. n r1 �C rs a C v C7P v Ou S ov ,6 d Z� a LA Al vz�n � I TOWN OF COHASSET Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER .. " . JOHN K.McNABB,JR. 339 King Street GLENN A.PRATT COHASSET, MASS. 02025-1398 o ASSI Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners March 22, 2001 @ 7:30 p.m. MEMBERS PRESENT: John K. McNabb, Jr., Chairman Robert E. Kasameyer, Vice-Chairman Glenn A. Pratt, Clerk RECORDING SECRETARY: Katherine Muncey GUESTS PRESENT: George Hawksley, Mike Schrader, Art Leventis, Valerie Swett, and Richard Muncey. Chairman John McNabb called the meeting of the Board of Water Commissioners to Order at 7:37 p.m. 1.) MINUTES: Kathy Muncey passed out the minutes of February 15th and February 22, 2001. John McNabb reported that he did not have time to review the draft minutes that were e-mailed. The minutes will be ready for signature at the next meeting. 2.) REVIEW BUDGET STATUS: John McNabb passed out the Financial Report of the Town of Cohasset, FY 2001 as of 03/21/01. John McNabb reported that the engineering figures are almost double of what was originally approved. According to Commissioner McNabb in conversations with Town Accountant, Mike Buckley, as long as the overall budget is ok, then we can reshuffle. John McNabb and Glenn Pratt reviewed page 2, General Expenses and an issue that there is not enough in this account to pay for contracted services (American Water Services). Glenn Pratt said that he is planning to review this later with John McNabb and Mike Buckley. 3.) WARRANTS & BILLS PAYABLE: The following bills were presented and approved for payment as follows: McLaughlin Brothers $6,293.93 Deutsch Williams & Brooks $1,350.00 This invoice needs further clarification —> Hold �. Deutsch Williams & Brooks $1,686.95 Charges for Atty. Kim Saillant ($110.15); legal work on the Arrow Wood Development ($1,305.30 and $210.00); and legal work regarding Westwood Properties ($61.50). Meeting of 03/22/01 2 Tutela Engineering $41,305.00 Engineering fees and "as built" plans for work on Hugh Strain Rd., King St., Blackhorse Lane, Highland Ave., and Scofield Rd ($3,307.39); Elms Meadow ($6,175.86); Phase A- 1, finish design, drafts, & documents (16,275.38); Scituate Hill Tank construction management and inspection services -4 ($3,855.17) Hold (--; work on Bear Hill Tank restoration, bids, plans, sludge sample (15,564.37). In conversations regarding Tutela's bills, Glenn Pratt asked Mike Schrader if there should be any coalition between Tutela's invoice and the project. Mike Schrader said it could be, if the Commission requested. Glenn Pratt then asked why haven't the invoices been signed before the Commissioners receive them. In regards to the invoice for $3,855.17, Glenn Pratt said he really wants thing to be finished and complete and that he would like to put a "hold" on this invoice until the work is done. Mike Schrader said that it was unfortunate that there were problems, but as far as he was concerned, Tutela held up their end of the bargain. Mr. Schrader said that Wescott was motivated to finish the work because they need the money. PDM was asked for a projection of total quantities and get the work done. Mike Schrader said that we feel we have satisfied our obligation, the rest of the items on the punch list, pending our walk through next week, have been done. Glenn Pratt said the only way to get Dominic Tutela interested in finishing the job is to withhold the invoice. Mike Schrader agreed that there have been many delays and that it has been frustrating. Rob Kasameyer asked Mike Schrader, "then how do we protect ourselves? We have to bid on the low bid contract, then it is check out, yet our total cost goes way up because if they fail to do the job correctly, then of course our engineering fees go up, too. How can we recover these dollars? How do we protect ourselves? Why don't we have more retainage taken out at the beginning? Having you there (Tutela Engineering) is important, but we want to put the responsibility for finishing the work on them, the contractor. Glenn Pratt asked what were the liquid damages and could we apply it to them -- Mike Schrader said yes, they have that written into the contract at $500.00 per day. Rob Kasameyer said the fact is, if we show the time frame proposed versus the actual, it seems to me that this would be justifiable — as an injury to the name of the water commissioners. Mr. Schrader said he would discuss this with Dominic Tutela. Mike Schrader said that all the equipment is ready to go at the tank. Mr. Schrader said that the representative for the altitude valve was coming in to make sure it works properly, and to walk through the process with George Hawksley and staff for complete training. Mike Schrader reported that there is a five-year warrantee. Glenn Pratt asked how was the meter post going to be screened/hidden from view. Mike Schrader reported that he has instructed the contractor to plant trees around it. Glenn Pratt asked if it was true that Tutela showed Paul Barry a different plan that the one which was actually built? Mike Schrader said that it must have been an old plan. Rob Kasameyer and John McNabb both informed Mr. Pratt that the Board of Water Commissioners tried continuously to comply as best as the could. Rob Kasameyer said it was clear at that time Mr. Barry was not interested, we went through a lot, we worked very hard to please Wayne Sawchuck and Mr. Susi. Weston & Sampson Engineering $16,127.73 Engineering and design of flocculators and sedimentation tank. Meeting of 03/22/01 3 Staples $183.75 Upgrade for billing inserts. Thomas Mulhern $1,400.00 Appraisal of Wolf Pit property. Glenn Pratt asked how this invoice was broken down, how much work was actually done for $1,400.00. Mr. Pratt said he thought the price was a little high. John McNabb said that Mr. Mulhern said he needed to correct a date in the appraisal and will fix it. John McNabb asked George Hawksley to contact Mr. Mulhern, to ask how the invoice was calculated, and to get a summary of hours. Norfolk Environmental $2,391.66 Engineering services through 1/12/01 ($1,814.16) and work done on the GIS ($577.50). Community Newspapers $604.10 Advertising for tank, sludge and alum. U. S. Pipe and Foundry $4,376.98 Pipe for Hugh Strain Road. A motion was made by John McNabb to approve the copy of the warrant with the exception of the Deutsch Williams Brooks Invoice in the amount of $1,350.00 and the invoice from Tutela Engineering in the amount of$3,855.17. Glenn Pratt seconded the motion. Approved 3-0. 4.) ABATEMENTS: There were two requests for abatement as follows: • #140 Doane Street — this was an error caused by a computer malfunction in the meter reading gun. George Hawksley said that the gun needed to be reset and calibrated and should be fine. Mr. Hawksley said that as far as he could tell, this was the only account that was affected by the malfunction. George Hawksley said that the meter reading equipment had not been upgraded in awhile. Rob Kasameyer asked how much would an upgrade cost and George Hawksley said that he would find out, that he didn't think the price was too much money. John McNabb made a motion to approve an upgrade of the meter reading equipment. Rob Kasameyer seconded the motion. Approved 3-0. #4 Bates Lane - This home burnt down last fall. The billing was done in the same quarter that the home burnt. . Rob Kasameyer made a motion to approve an upgrade of the meter reading equipment. John McNabb seconded the motion. Approved 3-0. 5.) CONSTRUCTION REPORT — TUTELA Mike Schrader reported that the tap on Hugh Strain Road would be done tomorrow by Giosio. Glenn Pratt asked why the residents on Crocker Lane are not connected to Paul Barry's new line. Mike Schrader said that was a good question. Mr. Pratt asked if we had the right due to the water easement and the section of pipe that was paid for by the Water Commission. Meeting of 03/22/01 4 Glenn Pratt inquired if Tutela has seen the plans for the high school renovations and Mike Schrader said no, not yet. Rob Kasameyer asked George Hawksley to write a letter stating that this is the Commission's second request and have John McNabb sign it. Mr. Kasameyer said this is very important not only, as far as the water commission was concerned, but also for the high school. Mike Schrader said that he has two change orders from Gioisio Construction. The first one is Change Order#5 — King Street and the second one is Change Order#6 for Hugh Strain Road — tap into 14" main instead of 18" as requested (new tapping sleeve, etc.) so the price went up an additional $2,000.00. Mike Schrader reported that the Scituate Hill Water Tank was placed on line earlier this week after receiving satisfactory bacterial results). Mr. Schrader said that the electricity has been connected to the vault. Mr. Schrader said as he discussed earlier, Wescott has completed most of the punch list items that could be done during this season. Mr. Schrader reported that the telephone company is working on the telemetry system and the contractor working on the cathodic protection will be back next week. Mr. Schrader said that the contractor for the police department has been asked to provide information before the police repeater is installed. Mike Schrader reported that the bids were opened earlier today for the Bear Hill Repainting Project, Phase A-1 and Sludge Removal from the Bear Hill Tank with the following results: • Bear Hill Restoration — low bidder was Amstar in the amount of$309,000.00. • Phase Al — low bidder was Biszko in the amount of $594,246.90 for the base; with two alternate bids: Alternate #1 was for $105,879.64 and Alternate #2 was for $28,606.40. • Sludge Disposal —Only one bidder applied for the bid, which was U. S. Liquids in the amount of $280,000.00. Glenn Pratt said he had spoken with them earlier today about this project and very high cost. Mr. Pratt said that U.S. Liquids has ideas to bring the cost down and will discuss them with him and George Hawksley. Mr. Pratt said the cost is so high because U.S. Liquids feels that work needs to be done in order to get the trucks up to the tank. Mike Schrader said that on March 2, Tutela sent a letter to the Sewer Commission inquiring about the feasibility of disposing the sludge from the Bear Hill Tank into the sewer system. John McNabb reported that the Board of Water Commissioners received a letter back dated March 15'h which states that the Sewer Commission believe it is a feasible to process the 100,000 gallons of drainage from the tank through the sewer plant. The Sewer Commission stated in their letter that they would charge us for additional processing costs, consultant time and to establish procedures with the sewer plant operator. In the letter, the Sewer Commission sated that they would like to recoup one third of the $58,450.00 spent replacing the 530 feet of asbestos cement lined water main on Route 3-A during the summer of 2000. The Sewer Commission broke down the charges as follows: Piping in the amount of$41,000.00, line stop in the amount of $11,000.00, gate valve and box in the amount of $5,500.00, chlorinating and testing of sludge in the amount of$950.00, a grand total of$58,450,00. Meeting of 03/22/01 5 Commissioner McNabb said that in addition to this project, the Conservation Commission approved the Water Commissioners application to drain the water tank with the option of a splash pad. Glen Pratt inquired about the Beechwood Street relining project and how Tutela came to the conclusion that it needed to be relined. Mike Schrader said that it was based on the C-testing results, that flow testing supported this due to reading s on both sides of the river. Richard Muncey said that it was his feeling that the area of Bound Brook Road was a can of works due to the large amount of ledge in the area. Mike Schrader said that the contractor included provisions for ledge in the bid. Glenn Pratt asked what was the average homeowner's bill for water usage for one year and John McNabb said it was approximately$560.00 per year. The Board of Commissioners then discussed a possible date for the next Board of Commissioners meeting, as Thursday, April 5th was not good for John McNabb. The Board decided the next Board of Commissioners meeting would be Tuesday, April 3, 2001 at 7:30 p.m. The Board asked Tutela to supply a report on today's bids and have recommendations ready for the April 3rd meeting. 6) WOLF PIT DISCUSSION WITH ATTORNEY VALERIE SWETT Town Counsel Valerie Swett said that she was here at the Board of Water Commissioner's request to explain the process of the possibility of taking the Wolf Pit Site by eminent domain. Attorney Swett passed out a general taking process with a step-by-step diagram that could be placed on the Town Warrant for March 31, 2001. Ms. Swett said that title examination is in process and that she has a copy of the deed. Ms. Swett asked Glenn Pratt if he was the Glenn Pratt listed on the Plan and Glenn Pratt replied yes. Attorney Swett reviewed the plan with the Board of Commissioners and said she was not clear on the size of the site and if it was vacant. John McNabb said that yes, it was undeveloped although Mr. Sawchuck submitted a plan on 2/23/01 as he had stated at the previous Board of Commissioner's meeting in order to meet the deadline. Commissioner McNabb said that as of last night meeting, the plan was put on hold. Mr. McNabb stated that this land is on a major wetlands buffer and that the watershed for the water supply was located on the Aaron River Reservoir and Lily Pond. Mr. McNabb then explained the plan for this land and that it was in part of the flood plain. Mr. McNabb said that Mr. Sawchuck would need a special permit for the proposed common septic system and a Notice of Intent to construct the bridge over the Aaron River. Ms. Swett asked about the name of the property and Glenn Pratt explained that back in the 1920's, this was a large farming area and the farmers had built pits in this area to catch wolves which were threatening their farm animals, thus the name evolved. Valerie Swett said that the appraisal from Tom Mulhern came in at $150,000.00. John McNabb gave Attorney a copy of Tom Mulhern's appraisal and report, explaining that Mr. Mulhern needs to make a change to the date he used, an error. Valerie Swett asked if there were any problems with the title and Glenn Pratt said no, it has been clean for 25 years. John McNabb said that the property, which connects to Beechwood Street, was given by the town for $1.00 since conveyance back in 1981. Valerie Swett Meeting of 03/22/01 6 said that the Bates Family Trust, which should have been named the Bates Realty Provision, needs about 30 days notice and that it is not clear so we will need to get this to them via a constable. Glenn Pratt said the address is 35 Summer St., Hingham. Attorney Swett said the Board has a right to do the process on their own, that it was not clear, whether they need to have authority. Rob Kasameyer said that we have always gone to town meeting first. Ms. Swett said that the Act is a very gnarly thing. Ms. Swett said we have the appraisal, we will wait for the title, make sure the taxes have been paid to date, so that by the next meeting of the Board of Water Commissioners, you can have a date for the actual taking — April 03, 2001. Ms. Swett said she will come to the meeting on 4/3/01, be there very briefly and the Board of Commissioners can plan to do the taking 35 days after that date. Valerie Swett asked the Board of Commissioners if they would have the money to do the taking ($150,000.00) by May 10th, May 15th? John McNabb said he was pretty sure that Mike Buckley would be able to do it. Valerie Swett said to plan to do the notices of taking on April 3, 2001. Glenn Pratt said that in addition to the appraisal, they have spent additional money on this property, that surely the court will allow soft costs in addition to the value of the property. Attorney Swett said the fairness is only applied tot he market value and any additional money they spent was their own risk, they should not be surprised about this. Valerie Swett said this the Taking of the Wolf Pit Site by Eminent Domain should be straightforward. John McNabb said that Wayne Sawchuck was angered at the thought of the taking, that he has invested money and would ultimately like an alternate piece of land, like a swap. John McNabb said that it was not in the control of the water commissioners to do a land swap. The Board discussed ways of appropriating funds such as having the town appropriate $75,000.00 and the Conservation Commission give a gift / pledge letter for the remaining $75,000.00. Rob Kasameyer said he would like to get the issue solved and resolved. Glenn Pratt said that the same Bates Trust owns 5+ acres of land behind Lily Pond, that since there is no clear deed on this property, it will always be a title problem. Attorney Swett said the best solution for a "Muddy Title" is to take that property by eminent domain form the unknown owners and take the unknown interest. Glenn Pratt asked if there could ever be a solution to get those parcels and Valerie Swett said it would be a title search problem, which could be long and complicated. Rob Kasameyer said we, as a commission, want to control our future, and are there any ways to restrict land to protect our watershed, why not do them, act and move on? John McNabb said that once everything is loaded on the GIS system, we would have a better idea of what we need to do. Z) STATUS REPORT: George Hawksley said that the Scituate Hill Tank went on line fully on Wednesday, March 21st @ 8:30 a.m. Mr. Hawksley reported that the age-old question of what is the overflow at the Bear Hill Water Tank has finally been answered do to the water plant staff finally being able to Meeting of 03/22/01 perform overflow test on the tank. Mr. Hawksley said in the past, they were always dependent on the Bear Hill Telemetry. Now that they know the tank overflows at 61.5 feet, Weston & Sampson Engineers can recalibrate to the actual pressure from the base of the tank to the overflow. Mr. Hawksley said that based on the telemetry, there is only a 7-foot offset and previously, we thought we were 3 feet higher than we actually are. The tank now fills an additional 3 feet of volume based on this exercise. George Hawksley said that the new PLC and control screen was installed on the console on March 19th. Mr. Hawksley said that it would be tested and calibrated on March 20th so that you will notice a change in water pumpage with in increase in the water figures. Mr. Hawksley reported that the pre-construction conference held on 3/21/01 with Nuwater took place. Mr. Hawksley said that the parts would be arriving in a few weeks. George Hawksley said that laria Brothers excavated the leak at the Cunningham Bridge on Atlantic Avenue. It was reported that the flange connecting the plastic pipe to the cast iron was leaking and there was a crack in the plastic line. Mr. Hawksley said that the leak was isolated and that no customers were affected. Since the leak was difficult to repair, Hoadley & Sons were called in to give an assessment and prepare an estimate for repair. George Hawksley informed the Board that the temporary signs made by American Water Services warning of think ice were placed at the treatment plant, but were removed by unknown parties. Mr. Hawksley said that Hassen Sign Company is making up permanent signs and that hopefully, they will be secured and not removed. 8 OTHER John McNabb said that at the recent town meeting, the town did not like the wording of "permitted uses" verbiage. John McNabb said he agreed that he would take out that wording as long as the rest was ok with the Board. John McNabb mentioned that the Board of Health had some comments regarding the storage thresholds of the deicing chemicals. The Board of Health suggested an increase in the limit per household to 200 pounds. John McNabb said the definition of storage of animal manure needs clarification. Rob Kasameyer said that the Board of Health should co-sponsor the bill, that he felt it was their responsibility. In the section regarding the notification to the Board of Health and the Water Commission when pesticides are applied for lawncare, John McNabb said a resident called and said that illegal to do. John McNabb said that regarding the bill to authorize and purchase land in other towns to protect our water supply, the town of Scituate objected and the bill has been put on hold until further discussion. Rob Kasameyer asked what our other options are in a way to discuss with other towns zoning and land use issues. Glen Pratt said he would like to have the well at the location of old tree department on Beechwood Street monitored and John McNabb said he would ask Norfolk Environmental to look into this. Meeting of 03/22/01 8 John McNabb said he would be doing a lot of speaking at the upcoming town meeting and has asked Norfolk Environmental to prepare a large map and have it mounted along with a small 8 x 11 map to be passed out to town members. Mr. McNabb said he would have general fact sheet to pass out at the meeting regarding the Wold Pit. Mr. McNabb said it would be beneficial in order to try to have the community's full understanding. The Board reviewed the map and Rob Kasameyer asked to have all the extraneous lines removed. Glenn Pratt asked if Mark Bartlett would be at the town meeting and John McNabb said yes, he should be. Glenn Pratt suggested that you avoid having the town moderator get into the pros and cons of the development. Rob Kasameyer said it was important to raise the issue and make it clear that there are concerns. John McNabb said he would restrict the scope of the discussion. Glen Pratt said it is important to get the commitment from the Con Com (environmental people) and Rob Kasameyer agreed it was key. John McNabb said two thirds is going to be tough — gifts divided by the Conservation Commission, the Land Trust and the Town, that it would be better to get a majority vote. Rob Kasameyer instructed George Hawksley to draft a letter and John McNabb would try to get a majority vote. George Hawksley reported that the water department received a check in the amount of $117,000.00 from the town for hydrant fees. Flushing: George Hawksley reported that flushing was going to begin on April 16tn John McNabb said he would like to write an article about the upcoming flushing for the front page of the Mariner. Rob Kasameyer said he appreciated George's efforts and that he did a good job. Chip Muncey suggested giving a sequence of streets in the article. George Hawksley said he would have signs made up to remind residents about the flushing program as they enter the town from different sites. Rob Kasameyer said the more information you get out, the better, inform the Mariner of what you want said, and be visible. Glenn Pratt suggested putting this information on the public access cable station and John McNabb added that it would be a good idea to inform the town selectmen. A motion was made to adjourn the 03/22/01 meeting of the Board of Water Commissioners by John McNabb. Rob Kasameyer seconded motion. Approved 3-0. The meeting of the Co ater Co 'ssioners adjourned at 10.45 p.m. Approve B Date: Glenn A. tt, Clerk Boar ater Commissioners Meeting of 03/22/01 TOWN OF COHASSET Comrnissiorers WATER DEPARTMENT ROBERT E.KASAMEYER ✓ '' ,. JOHN K.McNABB,JR. 339 King Sttcet GLENN A.PRATT COHASSET, MASS. 02025-1398 o""ssf Telephonc 383-0057 Minutes of the Cohasset Board of Water Commissioners April 11, 2001 @ 7:30 p.m. MEMBERS PRESENT: John K. McNabb, Jr., Chairman Glenn A. Pratt, Clerk MEMBERS ABSENT: Robert E. Kasameyer, Vice-Chairman RECORDING SECRETARY: Katherine Muncey GUESTS PRESENT: George Hawksley, Mike Schrader, Dominic Tutela, and Richard Muncey. Chairman John McNabb called the meeting of the Board of Water Commissioners to Order at 7:40 p.m. 1.) MINUTES: Kathy Muncey passed out the minutes of February 15th, February 22, and March 22, 2001. John McNabb reported that he did not have time to review the draft minutes that were e-mailed until today. John reviewed some corrections from the 2/22/01 meeting and gave them to Kathy Muncey. The minutes will be ready for signature at the next meeting. 2.) REVIEW BUDGET STATUS: John McNabb passed out the Financial Report of the Town of Cohasset, FY 2001 as of 04/02/01. John McNabb and Glenn Pratt reviewed page 2, General Expenses. John McNabb said we could move some of the engineering expenses to Capital Expenditures. Glenn Pratt inquired about legal expenses relating to Arrowwood. Further discussion ensued about the budget and Glenn Pratt said that he would like to review the budget with John McNabb and Mike Buckley, but not during Commissioner Meetings. 3.) TUTELA ENGINEERING REPORT: MIKE Schrader of Tutela Engineering passed out recommendations for the award of contract for water distribution Improvements Phase Al to the lowest bidder, Bizco Contracting Corporation. Mr. Schrader said that Tutela has check three references and contacted their back and found them to be financially stable. Mike Schrader said that the Board of Commissioners could elect adding Alternate No. 1 and No. 2 at their discretion. Mike Schrader said that he recommends that the Board of Water Commissioners award the contract in the base amount bid of $594,246.90. Glenn Pratt inquired as to how the board chose this improvement. Dom Tutela said that the cleaning and relining of Beechwood Street is based on substandard fire flow and "C" testing (fire flows taken at Beechwood & Doane). Mr. Tutela explained that the figure of C-140 is generally what you would Meeting of 04/11/01 2 expect of a fully cleaned pipe and that this area was at C-40, less than one half of the capacity. Mr. Tutela stated that this is area is a long dead end and that some homes are situated close together, which would be danger for fire fighting protection. Glenn Pratt asked what was the value of this project and Mike Schrader said $100,000.00. Glen Pratt asked why this project was so high on the priority list, that there are a number of places in town with substandard tests. John McNabb explained that the intent at the time was to do all areas and have identified 2 areas, which are priority. Dominic Tutela added that there is a lot more flow on the other end of the 6" pipe and thinks that it is due to the age of the pipe, over one hundred years old. John McNabb said that this project was authorized last year and that it was a priority to address the existing fire fighting problems (Rustic, Linden, Border, Parker). Glenn Pratt asked if the water department personnel would be available and George Hawksley replied yes, they would have to come in and turn the plant on in order to ensure there was plenty of water available. Glenn Pratt said that after reviewing some old drawings on Beechwood Street, it shows that there are two valves and wanted to make sure that there were no restrictions. Mr. Pratt, Dom Tutela, Mike Schrader, and George Hawksley reviewed the old map together. John McNabb said we need to complete the inventory of pipes and that the overall long-range plan needs to be revised. Glenn Pratt said in order to not go over out budget, the Board should leave off the Route 3-A to King Street project as suggested in the Water Project Status Memo of 2/22/01 prepared by Tutela Engineering. Dominic Tutela said that they could award the contract and delete that project. The Commission could save approximately $35,000.00 by eliminating the project. Notice of Award The Board then reviewed Alternate No. 1 — George Hawksley said that this is a high priority. Mr. Hawksley reported that from South Main Street to Pond Street is in very poor condition and there is a broken valve at this location that has had to be repaired on several occasions. In addition, Mr. Hawksley said that this 6" pipe should be replaced with 8". John McNabb said if the MBTA goes through with the train project, would it change our plans. Further discussion ensued between the Board and Tutela Engineering. Glenn Pratt asked about the gasoline contamination and Dom Tutela said we know what to expect there and the groundwater table is extra high. Glenn Pratt inquired how much money was in the article — John McNabb replied $927,000.00 not to include alternate #1 and #2. John McNabb said that $727,000.00 was budgeted, not to include the treatment plant repairs and upgrades. Further discussion ensued between Glenn Pratt and John McNabb regarding amounts spent versus amounts budgeted ($594,000., $108,000., $45,000., $13,000. = $760,108. If the actual is equal to $760,108. and the budget is $700,000.00, then $60,108. needs to be subtracted, according to Glenn Pratt). John McNabb and Glenn Pratt were in agreement. Glenn Pratt made a motion to authorize the Award of Contract, Water Distribution System Improvements, Phase A-1 for the base bid minus Beechwood Street from King Street to Route 3-A. John McNabb seconded the motion. Approved 2-0. Glenn Pratt made a motion to reject the one bid for Sludge Removal in the Bear Hill Tank. John McNabb seconded the motion. Approved 2-0. Meeting of 04/11/01 3 Mike Schrader reviewed the Bear Hill Water Tank Restoration and Water Distribution System Improvements. Mr. Schrader said that the have check the 3 references and contacted the bank on the low bidder, Amstar of Western New York, Inc. Mr. Schrader said that Amstar was the lowest bidder at the 3122/01 bid opening in the amount of $309,000.00. Mike Schrader said that this work would include removing the lead based coating on the inside and outside of the tank; remove pitting on the inside and outside of the tank, will bring the tank up to new conditions. In this price, Mr. Schrader said that containment / shrouding of the paint will be performed along with sandblasting. Mr. Tutela added that the tank should be painted every five years instead of putting on an overcoat, especially over a coating that is over 30 years old. Mr. Tutela said you should get rid of the lead paint both inside and out and replace it with a latex vinyl aluminum paint. Glenn Pratt inquired how much money was appropriated for the tank project and John McNabb said $400,000.00. Glenn Pratt said that the cost for Amstar is $309,000.; let's say $16,000. for access road repairs, another $16,000. for the fence and to date, we have already spent $10,000. for engineering expenses, we only have $20,000. left in the appropriation which means we are already cutting it tight as long as nothing goes wrong. Mr. Pratt stated that this project is right on the wire, too. John McNabb said they are our highest priority and that we have the flexibility to mix and match accounts. Glenn Pratt asked George Hawksley if the water department could go the entire summer without the Bear Hill tank and George replied yes. Glenn Pratt inquired about the color of the paint for the tank and Dominic Tutela said they would use the same as the new Scituate Hill Tank because it had worked out so well. Glenn Pratt made a motion to award the Bear Hill Water Tank Restoration to Amstar of Western New York, Inc. in the amount of $309,000.00. John McNabb seconded the motion. Approved 2-0. Order of Conditions File # 13-0579 (Bear Hill): John McNabb passed out a copy of the Order of Conditions for the improvements to the driveway that leads up to the Bear Hill Tank. This driveway will be made with crushed stone and must remain a pervious surface roadway. Glenn Pratt inquired about the runoff problem that local residents have experienced and inquired what was gong to be done to prevent it. Glenn Pratt also asked if there is a gate or a fence include in the price— Mike Schrader said no, that will be under a separate contract. George Hawksley inquired about the overgrowth around the tank and Dom Tutela said the bush will be cut back and an 8 foot brown fence installed. John McNabb asked Dom Tutela to give the board some options for the fence at the entrance. John McNabb inquired about a timeframe and Dom Tutela said we could begin as early as mid-May. George Hawksley asked to be notified when this was beginning with advance notice. Mr. Hawksley said that recent renovation to the equipment upstairs went off without a hitch because we were able to use the 2 tanks. Mr. Hawksley said he would like the Bear Hill Tank renovations to begin after the work on the flocculators and sediment basins is complete. All were in agreement. Glenn Pratt made a motion to award the Road Construction Contract to Tom Gioioso Construction. John McNabb seconded the motion. Status Report: Mr. Schrader reported that the punch list regarding the valve chamber has been completed and that the cathodic protection was placed in service. Mr. Schrader said the telemetry sub contractor was in to configure the telemetry system and the telephone company had told Tutela that the dedicated circuit from the tank to the Meeting of 04/11/01 4 plant was complete but when the line was tested, there was no continuity. Mr. Schrader said that Verizon was contacted and returned the same day to fix the circuit and said there is continuity even though there is no signal at the plant. The subcontractor was back today and it is still not working. Mike Schrader said that either this Friday or next Tuesday, he would arrange to have a vendor meeting to resolve the problem. In the meantime, it is not working according to Mr. Schrader. Mike Schrader reported that the landscaper was at the site to replant and stake the trees. Mr. Schrader said the fence contractor has returned and completed the punch list. Mr. Schrader said that they have a draft letter, which will be going out to CB&I (company that recently purchased PDM). In addition, Mike Schrader said that they are working on the operation and maintenance manuals for the staff at the water department to use. Mike Schrader presented a letter from CBI and asked that the board sign it. Glen Pratt said he did not want to but asked Tutela to send them a letter and put them on notice that we intend to collect liquidated damages and asked that this be done by tomorrow and that it be sent certified mail. Mr. Pratt said that we have had too many problems and that we are already in litigation with the Susi, who we took the land from in the eminent domain. Mr. Pratt said that this worksite needs to be cleaned up properly. Dominic Tutela said that he has already send CBI a letter and put them on notice and that they are clearly in default. Mr. Pratt said we have to get their attention and let them know, " you have defaulted and have 7 days to correct the situation otherwise we will put their bonding company on notice, then threaten them with liquid damages. Glenn Pratt asked how much money have we paid them and Mike Schrader passed out copies of recent pay requests going back to October 2000. Glenn Pratt inquired about the police antenna and Mike Schrader said that they are requesting more information on the mounting, it is still alive. Glenn Pratt asked if the hatch to the chamber box is locked and Dominic Tutela said yes, by using a removable handle. John McNabb said they will put the Ellms Meadow Project off for now until the budget issues are resolved. Dominic Tutela said there is a meeting with the MBTA this Friday, April 13t" and asked if anyone knows what is being done. Mike Schrader passed out a change order from Gioioso Construction for the Howard Gleason Road Project due to price increases for such items as fuel; employee costs; pipe (PVC made from petroleum — prices have increased). The change order is from $23,000.00 TO $26,000.00. John McNabb asked if Tutela was recommending this change order and Dominic Tutela said a 10% increase is not justifiable. Glenn Pratt said that this was nickeling and diming. Mike Schrader said it is difficult in construction, as he will overlay for the cost of the permanent patch. Glenn Pratt said that the Yacht Club is ready to pave the lot, that maybe we should get together. Dominic Tutela said that in retrospect, Gioioso has been very good to work with and it is such a small piece of work, stating he would hate to see him walk on it. John McNabb said that Gioioso's prices were very low and thinks we should approve the change order. John McNabb made a motion to approve Change Order — Howard Meeting of 04/11/01 5 Gleason Road for an additional $3,000.00. Glenn Pratt seconded the motion. Approved 2-0. Glenn Pratt asked Tutela to send a quick fax to Harold Litchfield and Mark Haddad to have them a heads up. John McNabb said we do and Glenn asked if you remind them again. Glenn Pratt said we should have a meeting with the town and police department to let them know about the upcoming flushing program that begins next week. Glenn Pratt inquired about a "pet peeve project:" — would we be painting the fire hydrants soon? Mike Schrader said yes and Glenn asked how do you handle the hydrants that were recently installed and not yet painted the correct color. George Hawksley said we have a list and that the staff would have to handle it. Glenn Pratt said we need to meet with Federico. Glenn Pratt then asked if we had the right to require customers to tie into the new main off of Barry's property. John McNabb said yes. Glenn Pratt asked if this was in writing and George Hawksley said he did not think so. Glenn Pratt said we ought to get something in writing. Glenn Pratt then inquired about the cemetery project and the item stating there will be a well. Mr. Pratt said we also want to know what we want to discuss with the MBTA. Domenic Tutela said it is something the water commission should plan for (tying in). Mr. Schrader said the main is on part of Route 3-A and Lagelle Lane. Glenn Pratt said that this was a long way and that we should have the MBTA install a sleeve at this location. Glenn Pratt said to send off a letter on the commissioners asking the MBTA to install a pipe under the right of way and forward a copy of the request to the Mitigation Committee. George Hawksley said that he heard the Hingham Lumber Company wants to relocated near the new Collision Center on Route 3—A, let them put the main in. Mike Schrader said that the pipe was installed in Hugh Strain Road, service tested, chlorinated and accepted and that they are working on the services next week. Mr. Schrader said that lower King Street is complete. Glenn Pratt inquired about the paving on Highland Avenue and Beechwood Street. Mr. Pratt said that the valve replacement is of concern to Harold Litchfield. George Hawksley said that something is closed (a valve) and we cannot locate any gate —we have gone back up there with drawings, etc. George Hawksley said he thinks the valves installed by a previous contractor have been paved over somewhere between Beech Street and the hydrant. Glenn Pratt said to let Harold Litchfield know once the problem is discovered. John McNabb said that he would like to get together to discuss the long range plan when Rob Kasameyer returns on such items as what are the next round of flow tests, and the location of undersized pipes. John McNabb said that the financial situation will improve in the next few years and that the Commissioners have addressed many areas of concern. Dominic Tutela said he would like to see Nichols Street being addressed and that this area is screaming for attention. 4 ) WARRANTS & BILLS PAYABLE: The following bills were presented and approved for payment as follows: American Water Services $42,408.82 Monthly O&M fee for contract services. Meeting of 04/11/01 6 Mueller Co. $4,927.41 Costs for hydrants and other stock items. Weston & Sampson Engineering $6,842.52 Engineering management fees. Town of Cohasset Police Department $2,479.50 The invoice in the amount of$580.00 and $928.00 needs further clarification -* Hold <-. The invoice in the amount of$971.50 for police details was approved. Glenn Pratt asked why do we always need a police detail, and said I can understand if you are on a main street, but not off the beaten path. Enterprise Equipment $$1,495.00 Circulator pump in the boiler room was replaced. George Hawksley said that in addition, it was discovered that there is a potential for another problem with the expansion tank that is ready to fail. Mr. Hawksley said he would get a price for replacement. Norfolk Environmental $19,563.55 Engineering services for the watershed map, update of the consumer confidence map and the monitoring wells at the Cohasset Heights Landfill. Tutela Engineering $34,738.71 Invoice for engineering services regarding the Bear Hill Tank ($13,601.16) approved; invoice for engineering services regarding the Scituate Hill Tank ($6,048.01) approved; Invoice for engineering services regarding Phase 5B - King St. & Black Horse Lane ($5,068.87) were approved; invoice regarding work on Phase A-1 ($6,147.10) approved. The invoice in the amount of$3,855.17 and $6,048.01 were placed on --> Hold *- until issues resolved with work on the Scituate Hill Water Tank. Deutsch Williams & Brooks $1,305.30 This invoice needs further clarification -> Hold Thomas Mulhern Associates $1,400.00 Appraisal of Wolf Pit property approved after a breakdown of cost for services reviewed. Enviropax $31,800.00 For work being done upstairs on equipment updates. Katherine E. Muncey $1,415.32 Attending, recording and typing of minutes that were never billed. laria Bros., Inc. $1,469.00 --> Removed <- this invoice will be paid by American Water Services. Coyne Chemical $321.00 George Hawksley said that he could not order a full supply of lime due to the work being done upstairs under capital improvements. Mr. Hawksley said when you only order Y2 f the load, you end up having to pay more money than you would ordering a full load. Meeting of 04/11/01 Brenda L. Innis $467.37 Attending, recording and typing of minutes. NuWater $41,562.51 This invoice was added onto the warrant as the bill was received late. A motion was made by John McNabb to approve the copy of the warrant with the exception of the invoices noted above. Glenn Pratt seconded the motion. Approved 2-0. 5.) ABATEMENTS: There was one request for abatement as follows: • # 134 Border Street. Ed Maher requested an abatement because the outside remote reading device was not working and his bills had been estimated in access of the actual use. John McNabb made a motion to approve the abatement request in the amount of $109.00. Glenn Pratt seconded the motion. Approved 2-0. 6.) STATUS REPORT: George Hawksley reported that Nuwater began the construction of the flocculators and sedimentation basins on Friday, March 23rd. Mr. Hawksley reported that the baffles and tubes are the last items to complete and hopes the work will begin on 4/13/01. Mr. Hawksley said that you will notice that the pumpage figure from 4/10/01 will show a higher than normal figure because in order to do the work today and shut down the pumps, enough water yesterday to last throughout the repairs. George Hawksley said that he has received 2 bids for replacement doors as follows: • Cliff Compton in the amount of$14,380.00 • Door Systems Inc. in the amount of$10,916.20 John McNabb made a motion to award the replacement doors to Door Systems Inc. in the amount of$10,916.20. Glenn Pratt seconded the motion. Approved 2-0. George Hawksley said that Weston & Sampson has upgraded its scope of services to include removing the existing deteriorated Warwick level probes and enclosures and replace them with probe assemblies and brass enclosures. In addition, Weston & Sampson recommends removing the deteriorated backwash rate controller, integrator, set point controllers and totalizer and replace them with a new process controller with a triac board and built in totalizer. The cost of $6,200.00 includes testing, programming and calibrating the new additions and system. John McNabb made a motion to accept Weston & Sampson's recommendation to replace the probes for the backwash and rate controller in the amount of$6,200.00. Glenn Pratt seconded the motion. Approved 2-0. George Hawksley reported that the staff was almost done with the quarterly meter reading. Mr. Hawksley reported that Gioioso has finished the water main replacement on Lower King Street and is working on the water main replacement on Hugh Strain Rd. Mr. Hawksley reported that laria Brothers and Hoadley have submitted their estimates Meeting of 04/11/01 8 to repair the Cunningham Street Bridge and the total is approximately $8,000.00 ($5,500. for Hoadley and $2,000. for laria Brothers). Glenn Pratt made a motion to spend $8,000.00 to repair the main project on the Cunningham Bridge. John McNabb seconded the motion. Approved 2-0. John McNabb said he put a press release on the flushing program in the Patriot Ledger, which will be running on Saturday April 16th. George Hawksley said he will prepare a memo to the police department and the town. Glenn Pratt requested that there plenty of Iron Out on hand beginning on Monday and asked if they would be keeping a log, George Hawksley replied yes. Glenn Pratt asked if George Hawksley has had a chance to review the High School renovation plans yet and George said no. Discussion ensued about where to place the line and to make sure the domestic service was separate from the tank line. Glenn Pratt said he would draft a letter to the School Facilities Committee in order to meet with them to go over the requirements. Glenn Pratt asked why the Little League doesn't pay for water and that we need to perform an audit. Mr. Pratt asked how does the water department know when a new sprinkler is installed. John McNabb said he would like to see a list of irrigation sprinklers and said the only ones we are aware of are the ones we charge. John McNabb said he feels that a regulation is needed and that installers and homeowners should register with the water department. Glenn Pratt said that backflow prevention should be required on the sprinklers too. Richard Muncey said there is know way of currently knowing who has installed what. George Hawksley said if the sprinkler system were installed after the meter, a plumbing code would require a backflow prevention device. Glenn Pratt asked George Hawksley to check into the Little League for the 2" and domestic meter used for the water bubbler and for the sprinklers. John McNabb said that the Wolf Pit taking by eminent domain is tentatively scheduled for May 10th. Glenn Pratt said a meeting to discuss a possible land swap should be worked on ASAP, as it would save us an added expense. George Hawksley said that at the last meeting, the Board requested a letter to be drafted to the sewer department. John McNabb said the letter was done and that Rob Kasameyer had made some revisions. Glenn Pratt suggested that they should be invited to the next meeting and to add that to the letter. The Commissioners scheduled the next meeting to be held on April 26, 2001. A motion was made to a ' rn the /11/01 meeting of the Board of Water Commissioners by John abb. Glen raft seconded the motion. Approved 2-0. The meetin f the Coh et W er Commissioners adjourned at 10: 0 p.m. Approved By: Date: enn A. P tt, Clerk Board of at Commissioners Meeting of 04/11/01 TOWN OF COHASSET Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.rvIcNABB,JR. 339 King Street GLENN A.PRATT = � COHASSET, MASS. 02025-1398 ON1 Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners April 26, 2001 @ 7:30 p.m. MEMBERS PRESENT: John K. McNabb, Chairman Glenn A. Pratt, Clerk MEMBERS ABSENT: Robert E. Kasameyer, Vice-Chairman RECORDING SECRETARY: Katherine E. Muncey GUESTS PRESENT: George Hawksley, Robert Eiben, Mike Schrader, Art LeVentis, and Simon Tempest 1.) REVIEW HIGH SCHOOL RENOVATION PLANS: Simon Tempest, project engineer for Cohasset school system renovations, was present at the request of the Board of Water Commissioners to discuss the plans for the high school renovations relevant to the placement of the water tank line. Mr. Tempest reviewed the plans with George Hawksley, Glenn Pratt and John McNabb in order to review where the water mains were currently located. Glenn Pratt said that he wanted the domestic water line to be tied off the water main in Pond Street. George Hawksley mentioned the situation that occurred last year when the pipe, which was connected to the main, slipped off the taper, leaving the high school without water for three days. John McNabb said it was very important to the water Commissioners that the line to the tank be correctly straightened. John McNabb said the Commissioners may assist with the costs to straighten out the water line. George Hawksley said he could possibly purchase the water main (ductile iron) through a contract that American Water Services holds with a large supplier, at a much-reduced price. Glenn Pratt roughly estimated approximately 2,400 feet of ten-inch water main was necessary for the job. George Hawksley said this project would require three gates. After further discussion and a review of the plans, Simon Tempest stated that he would call the board in approximately two weeks after he has had a chance to discuss the water Commissioners requests with the school department. The Board of Water Commissioners thanked Mr. Tempest for attending. 2.) MINUTES: Kathy Muncey distributed minutes from December 28, 2000, February 15, 2001, February 22, 2001, March 22, 2001, and April 11, 2001 for approval by the Board of Water Commissioners. Glenn Pratt made a motion to approve the minutes as presented. John McNabb seconded the motion. Approved 2 — 0. 3.) BUDGET STATUS - CURRENT FISCAL YEAR: John McNabb passed out the financial report prepared by the town of Cohasset as of April 26, 2001. John Meeting of 04/26/01 2 McNabb stated that he spoke with town accountant Mike Buckley, who said that we could change money around to different accounts as needed. John McNabb passed out a Memorandum he wrote to Mike Buckley requesting three invoices from Weston & Sampson and two invoices from Tutela Engineering be reassigned to different account numbers. John McNabb then passed out an updated list of account numbers. 4.) SCHEDULE OF BILLS PAYABLE: Safety Fumigant Company $400.00 Work done to close holes in the outside walls of the building where Hornets were nesting. Door Systems, Inc. $3,600.00 Purchase of new doors. Weston & Sampson $31,000.00 Costs associated with the console upgrade. Deutsch Williams Brooks $358.79 Legal work done regarding Westwood properties. The invoice in the amount of $1,305.30 was put on HOLD until further clarification. Thomas Mulhern & Associates $1,400.00 Appraisal of 6.72 acres —Wolf Pit Property located off Beachwood Street. Tutela Engineering $9,933.18 Two invoices — ($6,048.01 & $3,855.17) work done on the Scituate Hill Water Tank. Town of Cohasset Police Department $3,871.50 Police details for King Street & Hugh Strain Road. Glenn Pratt voiced concerns over the amount of unnecessary details and asked if they were actually necessary. Mike Schrader agreed and said the contractor calls the police, and the police send a safety officer out to the site. John McNabb asked what was the rule thumb and Mike Schrader replied, it is at the discretion of the police department. Mike Schrader suggested that the Board talked with the police Chief to see how he feels about reducing the amount of unnecessary police detail. CB&I Construction, Inc. HOLD $64,466.53 Mike Schrader stated this invoice was for work done over the past winter. Mr. Schrader said that the landscaper has done a good job at the site. Mr. Pratt said CB&I has not performed on the contract, and would like to bring them to the table for discussion and see where we come out. Glenn Pratt stated that he did not want to pay this invoice now. Mike Schrader agreed that they have not been working as fast as they should have. Mike Schrader stated there were things that needed to be discussed such as returning the locks, final grading, completing the crush stone road, stability blanket. In addition, a painting the needs to be done on the bolts and valve chamber, debris needs to be cleaned out, three more trees need to be planted restoration of the Swale, in the problem with some of the trees being ill. Mr. Schrader reported that the dead trees are gone. Glenn Pratt inquired about cleaning up to work areas, which are a mess. Glenn Pratt said the people remember it's the water department's project and this really needs Meeting of 04/26/01 3 to be cleaned up. John McNabb said this area should be no worse than when the project started. Glenn Pratt stated he would like to walk aside and make sure the work is done, that this reflects poorly upon the water department. Mike Schrader stated that he expects the work to be done within two to three days. Mr. Pratt stated that he'd doubt the list would be done by tomorrow. Mr. Pratt made a motion instructing Mike Schrader to send a letter on behalf of the Board of Water Commissioners, to CB&I stating that they didn't complete the punch list, and that this letter is putting them a notice that we will be contacting the bonding company. John McNabb seconded motion. Approved to 2-0. A motion was made by John McNabb to approve the copy of the warrant with the exception of the invoices noted above. Glenn Pratt seconded the motion. Approved 2-0. 5.) ABATEMENTS: There were no abatements for tonight's meeting. 6.) CONSTRUCTION REPORT — TUTELA ENGINEERING: John McNabb requested that Tutela engineering e-mail their memorandums before each meeting so that the water Commissioners and George Hawksley can read ahead and be prepared. By Schrader replied that would be fine. Mike Schrader passed out a copy of a letter which was written to USLiquids stating the Water Commissioners and the Town's Chief Procurement Officer has the right to rejects bids which are received at the bid opening on March 22, for the removal of sludge at the Bear Hill tank. Mr. Schrader passed out a letter that was written to Chicago Bridge & Iron (CB&I) on behalf of the Cohasset Water Commissioners, notifying them that they are in default of the contract dated March 16, 2000. This letter states that the project has run behind schedule from the start. The letter also states that on February 5, 2001, a preliminary punch list was sent, with a response from the contractor, Wescott Construction, stating they will complete the work no later than February 27, 2001. In this letter, Mr. Schrader stated that the Board of Water Commissioners expected this project to be completed no later than April 27, 2001 (one week from the date of writing) or they will be forced to pursue recovery of liquidated damages. Mr. Schrader then passed out a letter to CB&I pertaining to incomplete and unsatisfactory items of work on the Scituate Hill Water Tank. This letter listed over 26 punch list items that were not yet completed. The Board of Water Commissioners reviewed many of the punch lists items together. Mike Schrader passed a letter he sent to Mark Haddad that included deposit checks from specification plan holders who did not bid on either the Phase A-1 Water Distribution Improvements, the Bear Hill Water Tank Restoration, or Water Treatment Plant Sludge Removal. Mike Schrader passed out the contracts for Amstar, the company that was awarded the bid for the Bear Hill Tank Restoration Project. Glenn Pratt inquired if there is a paragraph in the contract that would protect the water department if the company Meeting of 04/26/01 4 defaults. Mike Schrader said that that this is covered under the failure to perform, which would give the Water Commissioners the right to terminate. Mr. Pratt inquired if that included liquid damages and Mike Schrader replied yes, in the Notice to Proceed. After review, John McNabb and Glenn Pratt signed The Notice to Proceed. Mike Schrader reported that Tutela engineering sent a letter on behalf of the Water Commissioners to Mr. Gary Vanderweil, Chairman of the Board of Sewer Commissioners asking for official permission to dispose of the sludge from the Bear Hill Tank into the sewer system. Mike Schrader reported that work could begin on the tank restoration as early as next week. Mike Schrader reported that Gioioso Construction was ready to begin the access road work. Mr. Pratt inquired if Tutela had had a chance to talk with the neighbor who is concerned about the access road project (Mark Rattenbury). Mr. Pratt suggested that Mike Schrader call Mr. Rattenbury before he leaves tonight to discuss his concerns regarding the paving and new gate. Art LeVentis said that Hugh Strain Road has been completed and that paving is scheduled for tomorrow. In addition, work on Howard Gleason Road is approximately one fifth complete. Mike Schrader reported that the broken valve was going back to the manufacturer. John McNabb said that at some point, he would like Tutela Engineering to pull together a revised long-range plan. Mr. McNabb stated that he would like to meet in May or June to discuss this which should include such topics as; what flow tests should be performed next, leak detections, etc. Glenn Pratt asked how long the tank restoration project would take and Mike Schrader replied, 60 days. Mike Schrader stated that he received Glenn Pratt's e-mail message requesting different options for potential loops from North Main Street to the cemetery. Mr. Schrader passed out some different looping options. Everyone present at the meeting reviewed these options along with plans. In summary, the minimal cost without a loop is $199,000.00, Loop Option A is $442,500., and Loop Option B is $504,900. Lambert Lane, beyond the golf club on the Hingham line — Glenn Pratt said that someone should write to the railroad mitigation committee to try to obtain a sleeve. John McNabb said that that he would write a letter making the request. Mr. Pratt mentioned that in this letter, we should address that some of the services are on an illegal service line. The Board reviewed plans further and discussed other possibilities. Glenn Pratt said to see if we could get the main down Route 3-A by the railroad. John McNabb said he would propose the pipe on 3-A in the letter. George Hawksley talked about having Gioioso repair the gate in Highland Ave. Mike Schrader said that he believes that cost to cut a valve in is $2,200.00. Mr. Hawksley said that finding the problem will take time, and that maybe it may not be a gate problem, that it could be dead-ended. Mike Schrader said that he has instructed Gioioso to cut it out, and limit the damage. This work is scheduled to start as soon as next week. Glenn Pratt was said that he thought the oldest fire hydrant in town is Meeting of 04/26/01 5 located here. Mr. Pratt asked that the hydrant be saved. Mike Schrader said he spoke with the fire chief about the four-headed fire hydrant in front of the firehouse. According to Mike Schrader, the Fire Chief has not problem with having this hydrant removed. 7.) STATUS REPORT/HOUSEKEEPING - George Hawksley said he would like Weston & Sampson be put on the next agenda at 8:30 p.m. Mr. Hawksley reported that Weston & Sampson has updated the scope of services to include the following; remove the existing deteriorated level probes from each filter and replace with Warwick 3E3B probe assemblies with brass enclosures; remove deteriorated backwash rate controller, integrator, set point controllers, and totalizer - to install a new process controller with a built in totalizer. In addition, programming and calibration for new inputs and system. The cost of this upgrade is $6,200. Mr. Hawksley reported that the contractor has started the work on grouting and re- pointing the building. Mr. Hawksley reported that the contractor has ordered equipment and building materials for the work on the HVAC. Construction is scheduled to begin in approximately 3 weeks. Mr. Hawksley reported that there was no water pumped today due to the work upstairs. George Hawksley said that the telemetry is online and data is being recorded by the SCADA system. Proper recorder charts have been ordered and should arrive next week. John McNabb said he would like to a survey regarding water quality. Mr. McNabb said he would like to get an idea as to how many residents buy bottled water vs. tap water. Mr. McNabb said now that we are able to perform Flushing, he would like to hear about the quality of the water according to the customer. Glenn Pratt asked how much does it cost to produce a gallon of water—and how much does it costs when figuring in the cost of contracting American Water Services. Glenn Pratt said we need to figure out how much it costs to produce a gallon of water to figure out how to audit our services. John McNabb said that there was a recent article in the New England Water Works Association magazine, which has a cost of water per town breakdown that was performed by the engineering firm of Tighe & Bond. Robert Eiben said there were many different ways you could break it down. George Hawksley reported that the quarterly meter reading has been completed. John McNabb said he needed to do a bill stuffier right away. John McNabb asked George Hawksley what the revenue was for this quarter. Mr. Hawksley did not know the exact amount but would get back to John McNabb. George Hawksley discussed the on-going flushing program. Mr. Hawksley said that he wished Glenn Pratt could have witnessed the Flushing on North Main Street — stating that the flows were very poor. Glenn Pratt asked if an independent firm other than Tutela Engineering could work on the next round of flushing. John McNabb said that back in 1995, North and South Main Street's were identified in Tutela's report as an area in need of main replacement. Meeting of 04/26/01 6 George Hawksley said that both North and South Main Street really disturbed him due to such little water flow. Mr. Hawksley said you cannot flush a fire hydrant with no water flow. Mr. Hawksley reported that Flushing is expected to take longer than the two to three weeks originally anticipated. John McNabb stated that he would get more press releases in the newspaper-notifying residents. When asked if any residents had made comments or complaints, Mr. Hawksley said that less than six calls have been received to date, that residents were calling to ask when their area was to be flushed, not realizing it already had been. George Hawksley said that he would like to buy a diffuser, which is used when Flushing to disperse the water flow. Mr. Hawksley reported that a diffuser would cost approximately $1,000. Glenn Pratt said to go ahead to purchase the diffuser. John McNabb said anything that you need to purchase that is necessary and under $1,000. is fine with the Water Commission. John McNabb said that he would like the reservoir levels to be checked on a weekly basis. Mr. McNabb stated that he would like this down as a historical measure. Mr. Hawksley said that this had been done in the past, but for some reason, it had not been performed for the last year or so. Mr. McNabb asked American Water Services to make sure this is done on a routine basis. Glenn Pratt discussed repairs to the fences up at the reservoir site. Mr. Pratt said that although vandalism is a common occurrence, we need to make sure these fences are maintained. George Hawksley said he would hire the local fence company to go up and make the necessary repairs. Glenn Pratt said to inquire about a vandal proof type fence. The Board of Commissioners reviewed the newly added "State of the Project" report that was prepared by George Hawksley. This report shows the scope of work, the status, and any additional comments. John McNabb said he was happy to see that we are planning to flush again in the fall. Mr. Hawksley said this report details what we do on a day-to-day basis, and lately, we have spent a lot of time marking services - that this takes up a great deal of time as we are not staffed to handle all the different requests. Glenn Pratt inquired about the Dig-Safe and marketing out services, and Bob Eiben said that very few water companies belong because they would need a full time person on staff at each company just to handle mark-out's. Glenn Pratt inquired if the standard for fire hydrants is every 200 feet. Robert Eiben said the standard is every 500 feet. John McNabb said he would like to address all of the fire hydrants with drainage problems and asked George Hawksley to supply him with a list of these hydrants. Mr. Hawksley said that the Darling fire hydrants do not seem to drain very well — we now use Mueller fire hydrants. Glenn Pratt asked who was going to clean up the recent flooding damage around Bound Brook. Mr. Pratt also said a letter needs to go out to Paul Shea at the Conservation Commission regarding the garden center business that has a barrier filling into the brook on Route 3-A. Meeting of 04/26/01 George Hawksley reported that a permanent air compressor line was being installed with an outside access at the rear of the building in order to clean the screens in the intake structure. In addition, the air compressor is used to keep weeds away from the intake. John McNabb said that he needed to get working on the Consumer Confidence Report and requested copies of all testing reports so that we could put down everything we detect in order to comply with DEP reporting requirements. John McNabb said he would like to pull all the information together soon, to include TTHM's. John McNabb said that recent Flushing should have reduced the TTHM levels by Y2 on Beechwood Street. Mr. McNabb said to make sure we get the outskirts of town, the middle of town and a sample coming into the plant too. George Hawksley reported that they need to move the pre-chlorination closer to the filters as per the DEP's suggestion, which reduces TTHM levels. George Hawksley said our problem is that we pump water and it sits in a clear well. Robert Eiben said TTHM's grow when water is still (chlorine reacting with other chemicals which produce chloroform, dichloromethane, etc.). Glenn Pratt asked what could the Water Commissioners do to assist the staff at the water department? George Hawksley said he has never given that a thought before...he has always had great co-operation. Mr. Pratt inquired about summer help. Mr. Hawksley said they would be hiring someone to paint the fire hydrants and do some brush cutting. Robert Eiben said we usually hire a student — usually a teenage son or daughter of an employee who is in college. Mr. Eiben said that Kathy's daughter Katrina, read water meters for us in Dedham & Westwood for two years during summer college breaks. Mr. Pratt asked how much money is paid per hour for part-time summer student and Mr. Eiben said $9.90 p/hr. Glenn Pratt said there are a few things to make us look good and one of them is to clean up after ourselves. John McNabb inquired about the maintenance of two well fields — that someone needs to check on the Sohier Street well house. George Hawksley reported that they have put up a permanent strong door and nailed it shut so that no one can get in. Glenn Pratt asked if the Ellms Meadow building could be repaired and George Hawksley said that no, the roof is gone and the building structure is not stable. George Hawksley reported that the fire hydrant at the Yacht Club must be replaced. Glenn Pratt asked to if Crocker Lane could be tied into Mr. Barry's pipe. Mr. Hawksley said we have not received the plans. Glenn Pratt said we keep bringing this up, someone should contact him. Glenn Pratt said he would like to tie at the two-inch line from Crocker Lane into Mr. Barry's pipe. John McNabb said there was no urgency, and Glenn Pratt said, as time goes by we will forget about it, thus the urgency. Glenn Pratt said that the Esposito Garden Center located on Route 3-A seems to go further back into the property year after year. Mr. Pratt said that he feels this is on non- conforming use, and they use pesticides. Mr. Pratt said that he would like to notify the building inspector regarding the Bestick Property. John McNabb said there is a long history of attempts of enforcement that never landed anywhere. John McNabb said he would have Norfolk Environmental look Meeting of 04/26/01 8 into this. Mr. Pratt said this property has old boats, engines, cars, and full of all kinds of stuff. John McNabb said that at the next scheduled meeting on May 11, 2001, the agenda will have the consideration of taking on the Wolf Pit scheduled for 8:00 p.m. and an update from Weston & Sampson scheduled for 8:30 p.m. George Hawksley said he would like permission to buy a brush whacker in order to take down the weeds and brush at various locations. Both John McNabb and Glenn Pratt agreed with this purchase. Glenn Pratt mentioned an easement, which is located in a piece of property on James Lane. Mr. Pratt said this resident would like to have the easement erased. Both John McNabb and George Hawksley agreed that this could be done. John McNabb said he would call Valerie Swett to see how we could proceed with this request. George Hawksley passed out the Cohasset Sewer Commission — Dedicated Water Meter Installation & Policy pertaining to outside water meters. After only a brief review, many concerns were raised such as: how much of a work load will this be for Brenda Innis; concerns regarding cross connection, communication with plumbing inspectors, the fact that the sewer commission cannot approve a water meter, etc. Glenn Pratt said the sewer Commissioners cannot approve water commissioner issues, to please tell them we need to discuss this further. John McNabb reported that the Cohasset Heights Landfill filed a request for determination for applicability, which required a notice of intent to proceed. There was supposed to be a hearing this evening, but the meeting was rescheduled to June 14, 2001. George Hawksley said he would like to discuss the matter of additional expenses that have been incurred over and above for employees to stay over time due to the capital improvements. Mr. Hawksley reported the amount of overtime is approximately $1,200.00. The water Commissioners said that this request was reasonable and the Board will pay for it. A motion was made by John McNabb to ad'ourn the 4/26/01 meeting of the Board of Water Commissioners at 11: lenn Pratt s onded the motion. Approved 2 — 0. T meeting of the as t Water Commissioners adjourned at 11:0 p In. Pr Y: G� Date: Y " Gle A. raft, Clerk Board of W ter Commissioners Meeting of 04/26/01 TOWN OF COHASSET Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER •,�. JOHN K.McNABB,JR. 339 King Street GLENN A.PRATT COHASSET, MASS. 02025-1398 MAW Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners Thursday July 12, 2001 Members Present: John McNabb, Chairman Robert Kasameyer, Vice-Chairman Glenn Pratt, Clerk Recording Secretary: Brenda Innis Guests Present: George Hawksley, Mike Schrader, Arthur LeVentis, Robert Eiben Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:40 p.m. George Hawksley announced that Secretary Kathy Muncey would be resigning from her position. Brenda Innis said she would accept the position and write up a proposal for what she would charge to attend meetings and type up notes. Minutes None Available Budget Status, Current Fiscal Year Glenn Pratt supplied current budget which he received from Mike Buckley. Tutela Bear Hill Tank: All of the existing coating has been removed from the tank, the entire tank has been blasted and primed, the interior repairs have been completed and all interior seams have been stripe coated. The ceiling has also received its intermediate coat. The hatches that the contractor ordered as replacements did not properly fit the openings. Although they were the same nominal size, there was enough of a shape difference to prevent proper gasket mating along the corners. Amstar is currently trying to source different hatches. The alternatives are to either find another manufactured hatch that is the correct shape or to install two entirely new manhole assemblies. Mike Schrader of Tutela Engineering also presented a pay request No. 1 from Amstar for $133,261.25. This was for work that has been completed. He also reported that all is proceeding well. Motion was made by John McNabb to approve, all in favor 3-0. Mike received price quotes from two fence installers, and is waiting for the third. In all cases, brown fence is more expensive and requires a longer lead-time than black. There was a brief discussion among the Commissioners and it was agreed that the gate color for the Bear Hill tank would be black. The gate off of Pleasant Street the Commissioners would like to see one like the one that is at the plant with reflectors. Phase A-l: Biszko has pushed Rustic Drive up on the schedule, so that they'll now be working there at the same time that they are working on Beechwood Street. The bypass has been installed on Beechwood and Rustic Drive. Biszko is now working on switching over houses on Beechwood to the bypass. A letter similar to the one used on Beechwood was sent to the Rustic Drive residents. John McNabb reminded Tutela that there is a 48 hours notification required for shut off. This is as long as the shut off is expected to last longer than 4 hours. Tutela sent a letter to Alan Biszko regarding the maintenance of the bypass. It was stated that it was the sole responsibility of Biszko to install and maintain the temporary bypass. Tutela stated they understood that a separate subcontractor had been hired to provide faster emergency service, but they would require that their Resident Engineer be present for the training of the subcontractor. Phase VB: Gioioso is working on raising structures and cutting keyways for Black Horse Lane and Hugh Strain Road. They were planning to install the permanent patch on Howard Gleason, however due to the condition of the road an overlay will be required. Tutela presented Gioioso with a final punch list, and also supplied the Commissioners with a copy. 214 Atlantic Avenue: Mrs. Maragret Casey of said address contacted Tutela regarding loam and seed restoration of damage caused to her property during the water main work done by Federico Construction. Mrs. Casey claims that the entire frontage of her property was grass prior to construction and that now it is sand. Tutela contacted Mrs. Casey's landscaper, Joe Sestito for a price quote to do the work, he estimates 40-50 yards of loam will be required for which he has quoted $2,100,00. There is no argument that Federico left town without finishing this type of work, however Tutela feels that the scope of work prescribed to restore the property has been overstated. The proximity of Mrs. Casey's property to Cunningham Bridge results in fishermen parking along the shoulder of the road in this area. Tutela estimated 15 yards of loam to fix the damage caused by construction. Mrs. Casey also claimed that she has been pursuing this issue for the last three years, however Tutela stated that this was the first time they had heard from her. Mike Schrader recommended that Mr. Sestito do the work but first have their resident engineer, Art LeVentis, meet with him in the field to more closely define the scope of work required. Commissioner McNabb said that Mike Schrader should take care of the situation. All Commissioners were in favor. Lily Pond Lane: Commissioner McNabb stated that Ed Connelly complained that the cleanup work for the road had not been completed. Mike Schrader will have Art LeVentis go and check the site and respond to any reasonable problems. John McNabb stated that the number of pipe put in since 1997 is 34,747 feet which equals 6.58 miles. Glenn Pratt questioned the grading and new hydrant up at the Bear Hill Tank. Mike Schrader stated that it will be smoothed out and a new hydrant will be placed up at the tank. Mike Schrader priced it at $15,000. He will contact local contractors i.e.: Tony Muzzi, Harold Litchfield. George Hawksley stated that the telemetry is working on the Scituate Hill tank. John McNabb stated that there has been a problem recently during the electrical storms where the telemetry has gone out due to a fuse. Mike Schrader will check to make sure that the surge protection is working properly. Next meeting is scheduled for July 26, 2001. Ellms Meadow Wellfield: John McNabb asked Mike Schrader if we could proceed with the well in the fall. As far as the Department of Wildlife is concerned we just have to abide by their guidelines. As far as the DEP is concerned a lot of the final permitting is based on what is found on the pumping test. Warrant; Bills Payable: John Hoadley & Sons, Inc. Stock 128.25 Stock 109.62 $237.87 Iaria Bros., Inc. Reservoir Road 3,334.00 Elm Street 2,515.00 Lothrop 1,037.00 $6,886.00 Town of Cohasset Police Department $761.25 Draining of Bear Hill Tank Norfolk Environmental CHL Monitoring Quarterly Reviews 3,000.00 Watershed Map for CCR 1,461.25 Water Resource Protection Svcs 6,476.88 GIs 1,732.81 Monitoring Wells 2,700.00 $15,370.94 Bristol County Press $2,688.00 Duplication of CCR Joseph Calvi, Jr. & Sons $1,450.00 Patch for Ledgewood, Elm & Old Pasture Tom Gioioso Construction $1,747.10 Water Service installed for 56 Ledgewood—Kjer Duetsch Williams Brooks Real Estate Matters 330.00 Westwood Properties 45.00 Wolf Pit Taking 150.00 $525.00 Siegmund Environmental $687.76 Replacement of blown fuses and analog U.S. Pipe & Foundry Co., Inc. $14,244.30 Pipe for Rustic&Beechwood Tutela Engineering Special Projects 19,565.00 Phase VB 840.00 Phase A-1 2,431.55 Scituate Hill Tank. 614.30 --DENIED--- $23,450.85 Muzzi Excavating & Construction $450.00 Sheldon Road - Truck Rental Amstar $133,261.25 Bear Hill Tank Restoration The Commission was unable to determine if there were appropriate funds to pay the bills based on the numbers given on the budget. The Commission decided to sign off on the approved bills and submit them to the Town Hall for payment. John McNabb stated that once the quarter ends, the money is encumbered and bills will be paid out of a general account. Robert Kasameyer requested that George Hawksley get an updated breakdown of the schedule of fees. George stated that he would get it together for the next meeting. There was a lengthy discussion in regards to the budget. Glenn Pratt, and a member of his staff at work, broke down the expenses for Tutela. Glenn feels that the percentage that is being paid to engineering costs is excessive. He feels that an average of 15% is fine but it seems that based on his calculations it is above 20%. Glenn stated that it is time to sit down and discuss with Dominic Tutela the excessive engineering costs. This could help to alleviate going over budget in the future. Glenn suggested giving Tutela an amount and telling them not to exceed it. Rate Increase: John McNabb suggested that the Commission call in a rate specialist to discuss a rate increase. This outside specialist should look at the numbers to see how much of an increase is needed to fund projects over the next four or five years based on lower revenues. John McNabb will provide the Commissioners with a breakdown before the next meeting. Glenn suggested a betterment charge to supply the department with additional funds. Both John and Rob said that possibly on new roads that are developed, and it would be up to the developer to pay, but not to existing roads. John McNabb had two small articles in the Mariner this week. The first was in regard to the CCR Report on sodium. The second was an apology from John to the Scituate Selectmen regarding the filing of the bill allowing Cohasset to buy land to protect the water supply. Operation&Maintenance Report/American Water: Elevation of Pond is at 63" as measured at raw water well. Reservoir level at 1" below fish ladder. Pointing of the exterior masonry and expansion joints ongoing. Meter reading began July 2nd Several water main breaks, Lothrop Lane June 28. Leak in cast iron pipe in marsh area. Iaria called in with trucks to assist in the repair. Pipe was replaced because of deterioration. Biszko broke water service on Beechwood Street. They fixed with the help of AWS. During the flushing it was found that the hydrant on Mill Lane would not work properly. Biszko also replaced this hydrant. Repaired the leak on Atlantic Ave. at Cunningham Bridge. Iaria did the excavating and Hoadley installed the vibration damper and a section of existing pipe. Glenn supplied John with the article to drop easement on town warrant. John will get it to town counsel. Glenn Pratt also asked if American Water was able to get summer help. It was stated that they have not been able to get help as of yet. Glenn asked if Bob Eiben could help with the process. Bob said he would look into it. Bob Eiben said he received a call from Eileen at Hingham Water. Eileen stated that the town looking to purchase 500,000 gallons of water a day from Cohasset. John McNabb said that he had got a letter also. Commissioners were very interested in the thought of selling water. Bob Eiben will contact Eileen and see if they are interested in coming to the next meeting to discuss the potential sale of wat Next meeting scheduled for Jul , 2001. Motion made to adj meeting at 10:40 in fav APP rov By: Dateto • enn A r t Jerk Boar f W er Commissioners AMEND WATER RESOURCE DISTRICT BYLAW ARTICLE ( ). To see if the Town will vote to amend the Zoning Bylaws as follows: By amending section 2.1, definitions, by inserting the following definitions: "Aquifer" means a ecologic formation composed of rock, sand or gravel that contains significant amounts of potentially recoverable water. "Cleanup" means any response action, removal action or remedial action undertaken pursuant to any federal or state environmental law, rule, regulation, order or decree involving the clean up or removal of any contaminant from the environment, including, without limitation, from land, waters and/or groundwaters. "Contaminant" means any physical, chemical, biological or radiological substance or matter in water. See 42 U.S.C. § 300f(6). The term"Contaminant" includes, without limitation, any material or substance defined as "oil" or "hazardous material' under Massachusetts General Laws Chapter 21 E,the Massachusetts Contingency Plan, 310 CMR 40.0000 et seq. (the "MCP"), and the Zoning Bylaw or the General Bylaws of the Town of Cohasset. "DEP" means the Department of Environmental Protection, its predecessors and/or its successors. "Fully useable condition" means that, with respect to the Resource Areas defined in this Bylaw, contaminant levels meet or surpass in cleanness on a permanent basis the groundwater cleanup standards established by this Bylaw throughout the Water Resource District for each and every contaminant. "Impervious Surface" means a material or structure on, above, or below the ground that does not allow precipitation or surface water to penetrate directly into the soil. "Mining"means the removal or relocation of geologic materials such as topsoil. sand, gravel, metallic ores. or bedrock. "Potential Drinking Water Source"means areas which could provide potable water in the future. "Potentially productive aquifer(s)" means all aquifers within Cohasset delineated by the U.S. Geological Survey as a high or medium yield aquifer, "Recharge Areas" means areas that collect precipitation or surface water and carry it to aquifers. Recharge areas may include areas designated as Zone 1, Zone 11, or Zone III. and by striking the definition of"Toxic or Hazardous Materials"and substituting in place thereof the following: Toxic or Hazardous Material: Any substance or mixture of physical, chemical, or infectious characteristics posing a significant, actual, or potential hazard to water supplies or other hazards to human health if such substance or mixture were discharged to land or water. Toxic or hazardous materials include, without limitation; synthetic organic chemicals, persistent bioaccumlative toxic chemicals,petroleum products, heavy metals, radioactive or infectious wastes, acids and alkalis, and all substances defined as Toxic or Hazardous under Massachusetts General Laws Chapter 2 1 C and 2 1 E and 310 CMR 3 0.00 and also include such products as solvents and thinners in quantities greater than normal household use. and by striking Section 14, Water Resource District, and inserting in place thereof the following: 4 SECTION 14. WATER RESOURCE DISTRICT 1. PURPOSE OF DISTRICT The purpose of the Water Resource District is to: a. promote the health, safety, and general welfare of the community by ensuring an adequate quality and quantity of drinking water for the residents, institutions, and businesses of the Town of Cohasset; and b. preserve,protect, and maintain the existing and potential ground and surface water resources providing water supply for the Town of Cohasset; and c. conserve the natural resources of the Town of Cohasset; and d. prevent temporary and permanent contamination of the environment. 2. ESTABLISHMENT OF DISTRICT The water resource district is hereby established as an overlay district. The water resource district is delineated on the map entitled"Water Resource District, Town of Cohasset, Massachusetts" dated March, 1986, as revised March 2001, and on file with the Town Clerk. 3. USE REGULATIONS The water resource district shall be considered to be superimposed over any other district established in this bylaw. Land in the water resource district may be used for any use otherwise permitted in the underlying district, including but not limited to the following permitted uses and subject to the following prohibitions and limitations: A. Permitted Uses. The following uses are permitted within the Water Resource District, provided that all necessary permits, orders, or approvals required by local, state,or federal law are also obtained: i. conservation of soil, water,plants, and wildlife; ii. outdoor recreation, nature study, boating, fishing, and hunting where otherwise legally permitted; iii. foot, bicycle and/or horse paths, and bridges; iv. normal operation and maintenance of existing water bodies and dams, splash boards, and other water control, supply and conservation devices; V. maintenance,repair, and enlargement of any existing structure, subject to Section B (prohibited uses) and Section C (special permitted uses); vi. residential development. subject to Section B (prohibited uses) and Section C (special permitted uses); vii. farming, gardening, nursery, conservation, forestry, harvesting, and grazing, subject to Section B (prohibited uses) and Section C (special permitted uses): n viii. construction, maintenance, repair, and enlargement of drinking water supply related facilities such as, but not limited to,wells, pipelines, aqueducts, and tunnels. Underground storage tanks related to these activities are not categorically permitted. B. Prohibited Uses The following uses are prohibited in the Water Resource District_ i. Sanitary landfills and other solid waste facilities, automobile graveyards and other junkyards, municipal wastewater treatment facility, and road salt stockpile ii. auto service stations and automotive repair garages; iii. underground storage of hazardous materials or petroleum substances; iv. landfills receiving only wastewater and/or septage residuals including those approved by the Department pursuant to M.G.L.c. 21. §26-through 53;M.G.L.c. 111, §17; M.G.L. c. 83, §6 and 7, and regulations promulgated thereunder; . V. facilities that generate,treat, store,or dispose of hazardous waste that are subject to M.G.L.c. 21 C and 310 CMR 30.00, except for the following; a) very small quantity generators as defined under 310 CMR 30.000; b) household hazardous waste centers and events under 310 CUR 30.390; c) waste oil retention facilities required by M.G.L. c. 21, § 52A; d) water remediation treatment works approved by DEP for the treatment of contaminated ground or surface waters; vi. petroleum, fuel oils, and heating oil bulk stations and terminals including, but not limited to,those listed under Standard Industrial Classification(SIC) Codes 5171 and 5983. SIC Codes are established by the US Office of Management and Budget and may be determined by referring to the publication, Standard Industrial Classification Manual, and other subsequent amendments; vii. storage of liquid hazardous materials, as defined in G.L.c. 21 E, and liquid petroleum products, unless such storage is: a) above ground level; and b) on an impervious surface; and . c) either (i) in container(s) or above ground container(s) within a building; or; (ii) outdoors in covered container(s) or above ground tank(s) in an area that has a containment system designed to hold either 10%of the total possible storage capacity of all containers, or 110%of the largest containers storage capacity, whichever is greater; viii. storage of sludge and septage, unless such storage is in compliance with 310 CMR 32.30 and 310 CMR 32.31; ix. storage of deicing chemicals unless such storage, including loading areas, is within a structure designed to prevent the generation and escape of contaminated runoff or leachate; X. storage of animal manure unless covered or contained in accordance with the specifications of the Natural Resource Conservation Service; xi. earth removal, consisting of the removal of soil, loam, sand, gravel, or any other earth material(including mining activities) to within 4 feet of historical high groundwater as determined from monitoring wells and historical water table fluctuation data compiled by the United States Geological Survey, except for excavations for building foundations, roads, septic systems or utility works; xii. discharge to the ground of non-sanitary waste water including industrial and commercial process waste water, except: a) the replacement or repair of an existing treatment works that will not result in a design capacity greater than the design capacity of the existing treatment works; b) treatment works approved by the Department designed for the treatment of contaminated ground or surface water and operating in compliance with 314 CMR 5.05(3) or 5.05(13); c) publicly owned treatment works; xiii. stockpiling and disposal of snow and ice containing deicing chemicals if brought in from outside the district; xiv. storage of commercial fertilizers, as defined in MGL Chapter 128, §64, unless such storage is within a structure designated to prevent the generation and escape of contaminated runoff or leachate. C. Uses and Activities Requiring a Special Permit The following uses and activities are permitted only upon the issuance of a Special Permit by the Zoning Board of Appeals under such conditions as they may require: i. storage of more than 600 gallons of home heating oils; H. those activities that involve the handling of toxic or hazardous materials in quantities greater than those associated with normal household use or require the obtaining of an EPA identification number, permitted in the underlying zoning (except as prohibited under Section B). Such activities shall require a special permit to prevent contamination of groundwater; iii. on-site sewage disposal having an estimated sewage flow greater than 10,000 gallons per day regardless of lot size or greater than 600 gallons per day if within 500 feet of Lily Pond, Aaron River Reservoir, Peppermint Brook, or Brass Kettle Brook; iv. except for single-family dwellings, on-site sewage disposal systems having an estimated sewage flow exceeding sixty gallons per day per 10,000 square feet of lot area, and single family dwellings with on-site disposal systems having an estimated sewage flow of 600 gallons per day; A V. any use that will render impervious more than 40% or 2,500 square feet of any lot, whichever is greater. A system for groundwater recharge must be provided which does not degrade groundwater quality. For non-residential uses, recharge shall be by storm water infiltration basins or similar system covered with natural vegetation, and dry wells shall be used only where other methods are infeasible. For all non-residential uses, all such basins and wells shall be preceded by oil, grease, and sediment traps to facilitate removal of contamination. Any and all recharge areas shall be permanently maintained in full working order by the owner. vi. more than minor removal of existing trees and vegetation on more than seventy percent of a lot area; vii. enlargement or alteration of existing uses that do not conform to the Water Resource District; and viii. the application of road salt posted as "no salt area"within the water resource district is prohibited. 4. DESIGN AND OPERATION GUIDELINES Within the water resource district,the following design and operations guidelines shall be observed in all new construction except for single-family dwellings. 1. Safeguards Provisions shall be made to protect against hazardous materials discharge or loss through corrosion, accidental damage, spillage, or vandalism through such measures as provision for spill control in the vicinity of chemical or fuel delivery points, secure storage areas for hazardous materials, and indoor storage provisions for corrodable or dissolvable materials. 2. Location. Where the premises are partially outside of the water resource district, such potential sources as on-site waste disposal systems shall, to the degree feasible, be located outside the district. 3. Disposal. Provision shall be made to assure that any waste disposed on the site shall contain no hazardous material in quantities substantially greater than associated with normal household use. 4. Drainage. Provision shall be made for on-site recharge of all storm water runoff from impervious surfaces unless, following consultation with the conservation commission, the building inspector determines that either recharge is infeasible because of site conditions or is undesirable because of uncontrollable risks to water quality from such recharge. Recharge shall be by surface infiltration through vegetative surfaces unless otherwise approved by the building inspector following consultation with the conservation commission. Dry wells shall be used only where other methods are infeasible and shall employ oil, grease, and sediment traps.Drainage from loading and unloading areas for hazardous materials shall be separately collected for safe disposal. 5. PROCEDURES FOR ISSUANCE OF SPECIAL PERMIT A. Such special permit shall be granted if the Zoning Board of Appeals (ZBA) determines, in conjunction with the Board of Health, Conservation Commission, Planning Board, and Water Commission that the intent of this bylaw, as well as its specific criteria, are met The ZBA shall not grant a special permit under this section unless the petitioners application materials include, in the ZBA's opinion, sufficiently detailed, definite, and credible information to support positive findings in relation to the standards given in this section. The ZBA shall document the basis for any departures from the recommendations of the other Cohasset boards or agencies in its decision. B. Upon receipt of the special permit application,the ZBA shall transmit one copy to the Planning Board,Board of Health, the Conservation Commission, and Water Commission for their written recommendations. Failure to respond in writing within 35 days of receipt by the Board shall indicate approval or no desire to comment by said agency. The necessary number of copies of the application shall be furnished by the applicant. C. The ZBA may grant the required special permit only upon finding that the proposed use meets the following standards,those specified in Section 6 of this bylaw, and any regulations or guidelines adopted by the ZBA. The proposed use must: 1. in no way, during construction or thereafter, adversely affect the existing or potential quality of quantity of water that is available in the Water Resource District; 2. be designed to minimize substantial disturbance of the soils, topography, drainage, vegetation, and other water-related natural characteristics of the site to be developed. D. The ZBA may adopt regulations to govern design features of projects. Such regulations shall be consistent with subdivision regulations adopted by the Planning Board. E. The applicant shall file seven(7) copies of a site plan and attachments. The site plan shall be drawn at a proper scale as determined by the ZBA and be stamped by a professional engineer. All additional submittals shall be prepared by qualified professionals. The site plan and its attachments shall at a minimum include the following information where pertinent: 1. a complete list of chemicals, pesticides, herbicides, fertilizers, ) fuels, and other potentially hazardous materials to be used or stored on the premises in quantities greater than those associated with normal household use; 2. for those activities using or storing such hazardous materials, a hazardous materials management plan shall be prepared and filed with the Hazardous Materials Coordinator, Fire Chief, and Board of Health. The plan shall include: a) provisions to protect against the discharge of hazardous materials or wastes to the environment due to spillage, accidental damage, corrosion, leakage, or vandalism, including spill containment and clean-up procedures; materials and wastes with impervious floor surfaces; b) evidence of compliance with the Regulations of the Massachusetts Hazardous Waste Management Act 310 CMR 30, including obtaining an EPA identification number from the Massachusetts Department of Environmental Protection. 3. proposed down-gradient location(s) for groundwater monitoring well(s), should the ZBA deem the activity a potential groundwater threat. F. The ZBA shall hold a hearing, in conformity with the provision of MGL Chapter 40A, Section 9, within 65 days after the filing of the application and after the review by the Cohasset Boards, Departments, and Commissions. Notice of the public hearing shall be given by publication and posting and by first-class mailings to "parties of interest" as defined in MGL Chapter 40A, §11. The decision of the ZBA and any extension, modification, or renewal thereof shall be filed with the ZBA and the Town Clerk within 90 days following the closing of the public hearing. Failure of the ZBA to act within 90 days shall be deemed as a granting of the permit. However, no work shall commence until a certification is recorded as required by §11. G. Written notice of any violations of this bylaw shall be given by the Building Inspector to the responsible person as soon as possible after detection of a violation or a continuing violation. Notice to the assessed owner of the property shall be deemed notice to the responsible person. Such notice shall specify the requirement or restriction violated and the nature of the violation, and may also identify the actions necessary to remove or remedy the violations and preventive measures required for avoiding future violations and a schedule of compliance. A copy of such notice shall be submitted to the Building Inspector,the Board of Health, Conservation Commission, and Water Department. The cost of containment, clean-up, or other action of compliance shall be borne by the owner and operator of the premises 6. GROUNDWATER CLEANUP STANDARDS (a) Scone Any Cleanup performed in the Town of Cohasset by a person potentially liable under Section 5(a) of General Laws Chapter 21E on, in, at, of or affecting the Water Resource District or a Potentially Productive Aquifer shall on a permanent basis meet or surpass in cleanness the Ground Water Clean Up Standards established by this Bylaw for each and every Contaminant for which the Cleanup is or has been undertaken. "Ground Water Cleanup Standards" means the groundwater quality standards adopted by the Town of Cohasset pursuant to this Bylaw and are as follows: (1 )the most recently established Maximum Contaminant Level Goals ("MCLGs") established under the Safe Drinking Water Act for each Contaminant for which an MCLG has been established, see 40 CFR § § 141.50 -141.52, (2)the most recently established Massachusetts Maximum Contaminant Level Goals (MMCLG's) for drinking water set by the Massachusetts Department of Environmental Protection, and (3) where an MCLG or MMCLG for a specific Contaminant is zero, or where an MCLG for a specific Contaminant has not been promulgated, 1 part per billion("ppb") for any such volatile organic compound ("VOC") and 5ppb total for all such VOC's. (b) Annlication of Ground Water Cleanup Standards All sampled locations throughout the Resource Area shall meet the Ground Water Clean Up Standards established by this Bylaw. No averaging of samples may be used to determine compliance with the Ground Water Cleanup Standards for any particular sampling point, Resource Area or any combination of Resource Areas. All Resource Areas which undergo a Cleanup must be restored to a fully useable condition. (c) Enforcement The Conservation Commission is authorized and empowered to enforce the provisions of this Bylaw. Violation of this Bylaw shall be punishable by a penalty of three hundred dollars ($300.00)for each offense. Each day during which a breach of this Bylaw continues shall constitute a separate offense. Without limitation, it shall constitute a violation of this Bylaw to discontinue for more than thirty(30) days or to abandon a Cleanup of a Resource Area without meeting the Groundwater Cleanup Standards of this Bylaw. Any violation of this Bylaw shall be deemed to cause irreparable harm to the Town of Cohasset and its citizens, residents, and persons employed in the Town, entitling the Town of Cohasset to all appropriate injunctive relief in addition to all other available remedies provided by law. (d). Variance From Groundwater Cleanup Standards The Conservation Commission shall have the power, after public hearing for which notice has been given by publication and posting, by mailing to the applicant, all abutters, all abutters to abutters, and the Cohasset Board of Water Commissioners, to grant upon petition with respect to a particular Cleanup a variance from the Groundwater Cleanup Standards of this Bylaw where the Conservation Commission specifically finds that desirable relief may be granted without substantial detriment to the public good and without nullifying or substantially derogating from the intent or purpose of this Bylaw. In determining whether to grant such a variance, the Conservation Commission, in consultation with the Board of Water Commissioners, should consider the following: (i) the ability of the applicant to demonstrate that its contribution to a discharge, release, or disposal of the Contaminants at issue can be distinguished from the contribution of other parties; (ii) the amount and concentration of the contaminants involved; (iii) the degree of toxicity and the fate and transport of the contaminants involved; (iv) the degree of involvement by the applicant in the generation,transportation, (v) treatment, storage,or disposal of the contaminants involved; (vi) the degree of care exercised by the applicant with respect to the contaminants concerned, taking into account the characteristics of such contaminants; (vii) the degree of cooperation by the applicant with the Federal, State or local officials to prevent any harm to the public health, safety, welfare, or environment; (viii) alternatives proposed by the applicant to protect the public health, safety, welfare and the environment including, without limitation, any prospective contribution by the applicant to costs of treatment of the affected groundwater before its distribution within Cohasset's public water supply; and (ix) whether achievement of the Ground Water Cleanup Standards is technologically infeasible or not cost-effective based on the limits of best available technology, the marginal costs, the marginal benefits, and the risks to the public health, safety, welfare and the environment. 0 The Conservation Commission may impose conditions, safeguards and limitations in such a variance to protect the public health, safety, welfare and the environment and to effectuate the purposes of this Bylaw. (e). Applicability This Bylaw shall apply to any existing, ongoing or proposed Cleanup to the maximum extent permitted by law. 7. SEVERABILITY A determination that any portion or provision of this overlay protection district is invalid shall not invalidate any other portion or provision thereof, nor shall it invalidate any special permit previously issued thereunder. ;and furthermore that the boundaries of the Water Resource District shall be set forth in a map entitled "Water Resource District, Town of Cohasset, Massachusetts" dated March, 1986, as revised March 2001, and on file with the Town Clerk and furthermore that a sum of money shall be raised, appropriated, or borrowed for the purposes of amending the zoning map by printing the boundaries of the district on the face of said zoning map. or take any other action relative thereto. AMEND HAZARDOUS MATERIAL BYLAW ARTICLE ( ). To see if the Town will vote to amend Article XIII, Hazardous Materials, of the General Bylaws, by striking Section 1 and inserting in place thereof the following: The purpose of this Section is to protect, preserve and maintain the existing and potential groundwater supply, groundwater recharge areas, and surface water within the town from contamination and to protect the public health and welfare.; and by amending Section 2 by striking the definition of"Hazardous material" and inserting in place thereof the following: "Hazardous material" means any substance or mixture of physical, chemical, or infectious characteristics posing a significant, actual, or potential hazard to water supplies or other hazards to human health if such substance or mixture were discharged to land or water in the Town of Cohasset. Toxic or hazardous materials include, without limitation: synthetic organic chemicals, persistent bioaccumlative toxic chemicals, volatile organic chemicals, petroleum products, heavy metals, radioactive or infectious waste, acids or alkalis, and all substances defined as "toxic" or "hazardous" under Section 1910.1200(c) of Title 29 of the Code of Federal Regulations (CFR), of the Massachusetts General Laws Chapter 21 C and 21E, Section 30.00 of Title 310 of the Code of Massachusetts Regulations or the Massachusetts Oil and Hazardous Materials List in 310 CMR 40.0000, and the Zoning Bylaws and General Bylaws of the Town of Cohasset. ; and by further amending Section 2 by striking the definition of "discharge" and inserting in place thereof the following: "Discharge" means the accidental or intentional disposal, deposit, injection, dumping, spilling, leaking, incineration, or placing of toxic or hazardous material upon or into the air or any land or water so that such hazardous material or any constituent thereof may enter the air, land, or waters of the Commonwealth. Discharge includes, without limitation, leakage of such materials from failed or discarded containers or storage systems and disposal of such materials into any on-site leaching structure or sewage disposal system. by further amending Section 2 by adding the following new definitions: "Commercial or Industrial Facility" means public or private establishment where the principal use is the supply, sale, and/or manufacture of services, products, or information, including but not limited to: manufacturing, processing, or other industrial operations; wholesale establishments; service or retail establishments; printing or publishing establishments; research and development facilities; small quantity or very small quantity generators of hazardous waste as defined by the Department; laboratories; hospitals; schools. This definition shall specifically include, but not be limited to: all vehicle body work or repair facilities, machine shops, dry cleaners,photo-processing labs, funeral homes, and furniture strippers. "Department" means the Massachusetts Department of Environmental Protection "Extremely hazardous substance means any substance or chemical determined by the United States Environmental Protection Agency to be extremely hazardous to a community during an emergency spill or release as a result of their toxicity and physical/chemical properties and as listed in 40 CFR 366, Emergency Notification and Planning.; "Materials Safety Data Sheet" (MSDS) means information sheets, available by law from the manufacturer, containing data on physical characteristics, flammability, explosivity, reactivity, and the health and safety hazards of specific chemicals, as well as information relative to procedures recommended for spills and leaks of specific chemicals and special protection and precautions to be taken in the handling of specific chemicals. "Reportable Quantity" means the quantity of oil or hazardous material the release of which, or threat of release of which, requires notification to the Department under MGL c. 21 E, s. 7, and/or 310 CMR 40.0350 through 310 CMR 40.0352. "Use of Hazardous Material" means the handling, generation, treatment, storage, or management of hazardous materials. by amending Section 3(a) by inserting the following new sections: (v) Registration Requirements The following information must be submitted as part of the registration process: (a) A map or drawing locating areas where hazardous materials are stored, handled, and/or in use. The map shall be drawn to scale, on 8" x 11" paper (or an as built plan of the facility may be substituted), with a north arrow and names of bordering streets clearly noted. If storage occurs both indoors and outdoors, a map for each of the indoor and outdoor storage areas shall be submitted. Areas in which emergency equipment such as spill kits and medical supplies are kept must also be identified on the map, and submitted to the {implementing authority} as well as the fire department. (b) A written description shall accompany the map and specify: product names (chemical names or types may be substituted here); MSDS sheets for each product; quantities of materials in each location; the type of storage container (e.g., 55 gallon drum, underground storage tank); and anticipated on-site additions, for {the subject registration period}, of hazardous materials meeting the threshold quantity noted above. (c) Information pertaining to the disposal of hazardous wastes: Hazardous Waste Generator ID number, name of the hazardous waste transporter(s), and methods of handling spills of a volume under the reportable quantity (as defined in this document). Facilities without an ID# may contact the Department at 1-800-343-3420 to obtain one. (vi) Updating of Registration (a) If, during or after the registration period, a change in ownership and/or occupancy of a business occurs, an updated registration must be submitted to the {implementing authority) within thirty days. Registration is not transferable between past and future owners of a business and/or occupants of a premise. (b) If any of the following activities occur during or after the registration period, the corresponding information in the business' registration package shall be highlighted and corrected at the time of re-registration: 1. remodeling, operating changes, or expansion of an existing facility which would modify the type or quantity of hazardous materials managed; 2. changes in the location or method of use, storage, manufacture or handling of hazardous materials in any facility; and/or 3. addition of new hazardous materials meeting the threshold quantity listed above which are not anticipated in the registration. (vii) Facility Closure In the event that a facility permanently ceases operations during the subject registration period, the owner or operator of the facility shall notify the {implementing authority} of said closure at least 30 days before the closure. (viri) Any commercial or industrial facility for which registration is required under subsection 3(a)(I) shall prepare and implement an Emergency Response Plan that will include procedures for notification and mitigation of accidental spills or releases. Said emergency Response Plan shall be updated annually and shall be submitted no later than January 1 of each year to the Board of Health. by amending Section 4, Water Resource District, by striking subsection 4(c) and inserting in place thereof the following: (c) Herbicides and Pesticides Notice of planned routine application of herbicides or pesticides by the Town of Cohasset or commercial contractors within the Water Resource District shall be provided to the Board of Health and Water Commission at least seven (7) days prior to application to allow them to be reviewed for consistency with the pesticide label and state pesticide regulations. Section 5. EXEMPTIONS & VARIANCES (a) The following materials, activities, and facilities are not within the scope of authority of this regulation: (i) Household waste including garbage, trash, and domestic sanitary sewage. (ii) Wastes generated from the growing of agricultural crops and the raising of animals, including manure which is returned to the soil as fertilizer. (iii) The labeling of hazardous materials which are or will be exposed for sale at retail establishments. (iv) Treatment, Storage, and Disposal Facilities as defined by 310 CMR 30.000. (v) Large Quantity Generators of hazardous wastes as defined by 310 CMR 30.000. (vi) Facilities that file Tier II reports as defined by SARA Title III. (b) The Board of Health may, unless otherwise required by law, vary the application of any provision of this Bylaw in any case, when, in its opinion, the applicant has demonstrated that a degree of environmental protection equivalent to that required under this Section will still be achieved , and that all other applicable requirements, including those contained in 527 CMR 9.00 as amended, will be met. The applicant at his own expense must notify all abutters by certified mail at least fourteen (14) days before the hearing at which such variance request will be considered. The notification shall sate the variance sought and the reasons therefor. The Board of Health shall also notify the Water Department, Planning Board, Fire Chief, and Building Inspector or any variance requested under this Section, for their response in writing. Any variance granted by the Board of Health shall be in writing; any denial of a variance shall also be in writing and shall contain a brief statement of the reasons for the denial. by striking Section 6, Additional Prohibitions, and by inserting in place thereof the following: Section 6. ADDITIONAL PROHIBITIONS. (a) All discharges of hazardous materials within the Water Resource District are prohibited. (b) The sale or use of a septic system additive or cleaner not specifically allowed by the Department in 310 CMR 15.027 and 15.028 is prohibited. by adding two new sections, as follows: Section 7. NOTIFICATION AND EMERGENCY PLANNING (a) Any person having knowledge of any discharge of hazardous materials within the Water Resource District shall immediately report such discharge to the Fire Chief, Board of Health, and Water Commission. (i) Violations of this section may be enforced by the Fire Chief, Board of Health, or Water Commission, including, without limitation, the assessment of fines and, upon request to the Selectmen, judicial action to stop a continuing violation, enjoin future violations, or require appropriate response actions. (b) Notification: In the case of a spill and/or loss of hazardous material at or above the "reportable quantity", the owner/operator must immediately report the spill or loss to the fire department. Notification to the board of health shall occur within 24 hours or the spill. Notification to the Departments Emergency Response Section shall be in accordance with 310 CMR 40.0000. A (c) Planning: The following precautions shall be taken by all facilities subject to the registration requirements set forth above: (i) The map and written description specified above must also be posted at one of the following on-site locations: guard shack, fire alarm box, sprinkler riser, or other location acceptable to the head of the fire department. The location of this posting must be specified during registration. (ii) MSDS sheets must be kept on file at all times at an on-site location, and must be readily available during routine inspections and in the event of an emergency. (iii) Facilities shall provide adequate and reasonable employee training programs to ensure the proper use, storage,transportation and handling of hazardous materials. (iv) Facilities shall provide emergency spill containment kits on site and in accessible areas, and all employees shall be trained in their use. By adding a new section 8 as follows: Section 8. SEVERABILITY Each provision of this bylaw shall be construed as separate to the end that, if any provision, or sentence, clause or phrase thereof, shall be held invalid for any reason, the remainder of that section and all other sections shall continue in full force and effect. by amending Section 7, Enforcement by changing it to Section 9 and striking existing subsection (ii) and inserting in place thereof the following: Section 9. ENFORCEMENT Any person who fails to comply with provisions of this bylaw shall be punished by a fines of not less than $200.00, nor more than $300.00. Each day's failure to comply with the provisions of this regulation shall constitute a separate violation. Upon the request of the Board of Health, the Board of Selectmen shall take such legal action as is necessary to enforce this bylaw. This bylaw may be enforced pursuant to the non-criminal disposition statute, G.L. c. 40, section 21D. or take any other action relative thereto. TOWN OF COHASSET Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER e ;'�: JOHN K.McNABB,JR. 339 King Street GLENN A.PRATT COHASSET, MASS. 02025-1398 °MAUE Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners July 26, 2001 Members Present: John McNabb, Jr., Chairman Robert Kasameyer, Vice-Chairman Glenn Pratt, Clerk Recording Secretary: Brenda Innis Guests Present: Dominic Tutela, Mike Schrader, George Hawksley, Arthur LeVentis, Eileen Commane Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:38 p.m. Construction Report Tutela: Bear Hill Tank: Amstar is 90% complete with the painting of the tank, and the concrete repair work. The railings have been added at the roof hatches and the door sheet has been welded back on. Mike Schrader stated that they are requiring Amstar to x-ray 100% of the weld to make sure that the quality is sufficient. Amstar has had no luck in locating the replacement hatches for the tank manholes. They are looking to fabricate and install new hatches. Fence: Mike Schrader got bids from four separate companies, which he had contacted, by telephone. The best choice and their recommendation is Steelco Chain Link Fence Erecting Co., Inc. Mike Schrader presented contacts and Notice to proceed for the Commissioners to sign. (Copies have been filed in appropriate folder). Site improvements: Tutela is currently working on the specifications for the site improvements including paving the area between the fence and the tank, installing a fire hydrant and regrading and compacting the existing road. The cost is estimated at less than $25,000, so direct solicitation can be used instead of sealed bids. Rosano Davis has given a written bid for $2,700 for jetting the existing pipe from the division gates to the water tank. This will remove the remaining sludge that is left in the portion of watermain used to drain the tank. Phase A-1: Beechwood Street has been 100% cleaned and lined and Biszko is 50% complete with the relay portion of Beechwood Street. They are currently changing customers over to the bypass on Rustic. Bound Brook Lane: Mike Schrader stated that Chief Lincoln has requested that a hydrant be installed on Bound Brook Lane. Tutela suggested two options: 1. Install a hydrant across from Bound Brook on Beechwood Street—Cost $5,000 2. Install a hydrant at the end of Bound Brook and cross Beechwood with an 8" pipe— Cost $10,100. Mike Schrader reminded the commission that Bound Brook was included on the original contract as an add-alternate, but not awarded. The cost was in excess of$30,000. American Water Eileen Commane of the Hingham Water Department came to the meeting to discuss the possibility of purchasing water from the Town of Cohasset to supplement the additional expected increase in usage within the next two years. Eileen stated that there are three developments, which will increase their usage. First is called Erickson which is assisted living homes expected units, 1500. Secondly they are expecting the shipyard to open and thirdly there is a new golf course and housing units on the golf course, which is expected to use 50-75,000 gallons of water a day. Eileen explained that Hingham is at its limit for expelling water. She also explained that if Cohasset was willing to sell the water to Hingham that it was not expected that we would have to supply them at our peak time in the year. Rob Kasameyer was concerned that the town of Hingham was behind all of the development. Eileen said that the Town was behind all of the development. Dominic Tutela will supply the Commission with other towns that are selling water and the guidelines that go with it. There was then a discussion on where the pumping station would have to be. East Main Street, 3A and North Cohasset was suggested as sites to look at. Eileen stated that Hingham prefers an above ground pumping station. This is easier to maintain. John McNabb suggested that both he and Eileen meet with Chester at the DEP to find out what regulations need to be met. John will set up an appointment and get back to Eileen. The other issue left was the fact that Cohasset will need to get a permit to increase the withdrawal. Rob Kasameyer would like to schedule a meeting to get a tour of the Hingham Plant. Bound Brook Lane (cont): Glenn Pratt asked if there was something from another part of the project, which could be cut. After a brief discussion it was agreed that this was not an option. Although time wise it would be advantageous to put the new main in while the road is dug up, but there are just not enough funds to do so at this time. Final decision by the Commission was to wait until fall budget meeting and bring it up then to replace main and hydrant. Follow Up Items (Tutela): • 214 Atlantic Ave.: Tutela contacted Mr. Sestito regarding a field meeting but have not heard back from him. Mike Schrader will put in a follow up call. • Lily Pond Lane: Tutela examined the area and beyond some loam and seed do not feel any additional work is warranted. • Schofield Road/Lincoln: Electric problem had been addressed again and Biszko will dig it. Mike will talk to Steve Wigmore as well. Glenn Pratt requested an updated punch list for Gioioso. Glenn was also in receipt of a letter from CBI . They are refusing to pay damages, but will reimburse us $15,000. Glenn will send a letter back stating that this is unacceptable and please submit a final bill. Warrant/Bills Payable: See Attached There was a discussion brought up by Dominic Tutela regarding the payment of his pay requests. He had issues with the Town in regards to not being paid even after the Board had approved. John McNabb was going to check with the Town Hall to see why some of the payments had not been released. Glenn Pratt then brought up his concerns in regarding the percentage of cost to engineering fees. Glenn feels that 20% is too high and would like to see if it could be reduced to 15%. Next meeting is August 9, 2001. Brenda Innis will contact Kathy Muncey to see about getting any old commission meeting notes. There was a discussion on the budges and on how Mike Buckley takes encumbered money, and what is available. George Hawksley met with Hingham Lumber. They are going to extend 12" main down as far as they can on 3A. George also received a copy of the as builts for Cohasset Collision. Motion was made by John McNabb: Any new construction being put up must supply us with a copy of as-builts prior to the water being turned on. All in favor 3-0. Housekeeping: Average daily consumption for month of July 993,108. Elevation of pond is at 67" as measured at raw water well. Reservoir levels at 7"below fish ladder. DEP inspection went very well. There were no violations. A report will be forwarded to George upon completion. Meter reading is still ongoing. George Hawksley also met with contractor from the High School to discuss the location of the existing water main from the tank. They dug test holes and located the main. Also a map was given to the Water Department with the new design. Correspondence: In regards to a rate specialist, Mark Bartlett is working on a RFQ. This does not have to be given to the lowest bidder. John McNabb has written up to new policies for the Water Department and requested that a policy book be put together. Brenda Innis will put together. Water Department Policies are as follows: Notice for Water Shutoffs—Policy #2001-1 & Water Quality Tests 2001-2. Motion was made by John McNabb to approve. All in favor 3-0. Letter was sent to Senator Robert Hedlund from John McNabb requesting hist support in regards to S-1872, which he filed and which was requested by Cohasset. Passage of this bill is needed so as to eliminate the provision that prevents a Water Commissioner from serving on another board. The Commissioners discussed Bob Sturdy and the leak on his property. The Commission requested that George Hawksley send a letter stating that the Commission would pay 1/3 of the cost to repair the leak. George Hawksley then presented the Board with a copy of new fees for their review. Rates were reviewed and a motion made to adopt new fees. All in favor 3-0. Brenda will file with Town Clerk immediately. Motion to adjourn meeting a :20 p.m. All in f or 3-0. Approved By• Date: lenn A. raft, Board of Water ommissioners i Other Fees: Number Summary Amount Comment Line Old Fee New Fee Size 1, 2 New Water Service All $1000 Water Service $1000 Water Service (A) This is per unit and Distribution Fee for New Service Fee for New Service tie0in fees and is in Connections A AN addition to the line (Includes 1" $1200 B $2700 B fee replacement of 1 %2" $1500 Plus Meter $3000 (B,C) (B) These fees existing service) Cost B C include installations 2" $2000 Plus Meter $3000 (B,C) of the first twenty Cost B,C feet of the service >_4" No Charge At owner's Expense line. For each additional foot required, a fee of $15 per foot may be charged. (C)All new service charges include the cost of a meter to meet Water Depart S ecifications. TOWN OF COHASSET Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER : JOHN K.McNABB,JR. 339 King Street GLENN A.PRATT COHASSET, MASS. 02025-1398 °MAC Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners August 9, 2001 @ 7:30 p.m. Members Present: John McNabb, Jr., Chairman Robert Kasameyer, Vice Chairman Glenn Pratt, Clerk Recording Secretary: Brenda Innis Guests Present: William McAuliffe, Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:40 p.m. Minutes: Brenda Innis supplied Commission with 7 sets of meeting notes but none were reviewed to date. Budget status, Current fiscal year: Mike Buckley supplied a copy of the 2001 final budget. Balance of$0.00 for fiscal year 2001 Warrant; Bills payable: Total bills payable $282,450.75 (see attached warrant for details) Abatements: None Pending site plan approvals/new connections: Asbuilts have been received from Cohasset Collision. After American Water met with Captain Trask of the Fire Department, he stated that the fire flow is too low on 3A near the scheduled Hingham Lumber site. The cause of this is probably because the watermain goes from 12"to 8"then back to 12". The Commission would like to amend the condition with Hingham Lumber to require a 12" pipe from property to next closest 12" main. All in favor 3-0. Status report/Housekeeping: Written report from George Hawksley of American Water Services attached. Construction Report: (Tutela, American Water) There were no representatives from Tutela Engineering present at this meeting. However, Michael Schrader presented a written report (see attached). Correspondence: Memorandum from John to George regarding arsenic content in water treatment sludge. Commissioners Comments: Rob Kasameyer made the comment that instead of selling water to Hingham, how about taking back North Cohasset. Rob feels that the Commission should take care of Cohasset residents and not worry about some construction site going on in another town. The Commissioners will take this under advisement. Mike Buckley mentioned that someone is living in the Elms Meadow building. Billy McAuliffe will go out and check the field in the a.m. WATERSHED PROTECTION - Mark Bartlett: 1. GIS system: The GIS system marks out the distribution system including watershed as well as properties which the commission might be interested in purchasing(example attached). The Conservation Commission is working with this system as well. Each system in town will link to the other. Developable land and undevelopable land, which is distinguished by the Assessor's Office, is broken down. Wetland areas are shown and can also show flood zones. The Commission agreed that if it is not a threat to the community it is not a priority. Mark Bartlett stated that he felt that the town's water supply seems to be fairly same at this time. The Commission looked at the cost of all properties that were potentially developable and the following is a breakdown: Priority A 508 C J Cushing Highway- Browns Garage $90,800 417 Beechwood Street - Dorothy Bates Trust $25,800 Riverview Drive - Olga Sawchuk $89,200 Priority B 19 Buttonwood Lane - James Percival $55,000 487 King Street - Raymond Chase&Heidi Salerno $58,200 16 Church Street - Randy Feola $5,000 534 Beechwood Street - Herbert &Ruth Brown $39,200 Other property listed which was not of a high concern was as follows: Priority C 48 Old Pasture Drive $142,800 434 King Street $257,600 15 Cedar Acres Lane $86,600 Wheelwright property(2) $89,200 & $45,800 365 Beechwood - Lot Bates $42,600 John McNabb would like Mark Bartlett to look into possibly putting in a storm water control system in catch basin on the corner of 3A and Pond Street. CHL negotiating meeting 8/l/01 Mark Bartlett attended memorandum attached. Paul Barry has requested to be put on the agenda for the next meeting scheduled for August 23, 2001. He has been slated to speak at 8:00 p.m. Paul Barry and Ray Quinn agreed to move forward with initial steps for the design of a leachate barrier and/or collection trench located at the landfill boundary(within the watershed only). It was agreed, at Paul Shea's suggestion, that any preliminary engineering work be shared with the Conservation Commission and Norfolk Environmental for review prior to the continued NOI hearing. Browns Auto Body- 22 Depot Court. A memo was put together to outline several ideas on how to proceed. (Memo attached) It was suggested to find out what is currently there because it has not been tested since 1994. John made a motion that Norfolk proceeds with the testing. All in favor -A: Motion to adjourn,m�ing at 10:30 by John 2°a� ob. All in favor 3-0. Approved By: Date: Germ Pratt, er r Board of W ter Commissioners i Town of Cohass . �. SCHEDULE BI LS PAYABLE To the Accounting Officer: The following named bills of the Cohasset Water Department, amounting in the aggregate to $282,450.75 are hereby approved and you are requested to place them on a warrant for payment. DATE: August 9, 2001 Credit # Name of Creditor Account Amount Extended 1 American Water Services $43,681.94 2 American Water Works Assoc. $149.00 3 Tutela Engineering $9,821.56 4 6.561.14 5 5,590.30 6 160.00 ? 481.69 $22,614.69 8 NuWater, Inc. $24,140.83 9 Weston& Sampson 4,314.91 10 2.200.00 $6,514.91 11 Biszko Contracting $2,300.00 12 ABC Equipment $299.00 13 John Hoadley& Sons Inc. 660.88 14 502.50 15 99.33 16 4,993.25 17 305.64 $6.561.60 18 Joseph Calvi, Jr. & Sons $700.00 19 Iaria Bros., Inc. $3,931.50 20 Biszko Contracting Corp. $171,557.28 21 22 TOTAL $282,450.75 Sup't. Comm'r(s) Lily Pond/Aaron River Reservoir Watershed Land Parcels Adjacent to Zone A Surface Water Protection Areas Town of Cohasset-Board of Water Commissioners Z- Lily -- Pad N — J W+E - S / I..4 Raafdenoea 0 alere�r - O ,tVo-F.1y Vecwt LaW In a Raddendd Zom - Amm crAccseaayroRaWdandid Parcel -- o DavdopyDmvI o eL-d _ Riw __- - Rafe@ Trade a hA..iw Vd d.8dd and Sawa AN.nepQrr,�a Resffmir - Vacant Land-AccesaaytocOrVWQWParcel or not speaTicWkx*x adin araute,Q= Uodevdopable Lod — Pmducffw Land O Tm&Chve-Vegeuble Ptblc Servko Pmpwdw O Diadc4 0--b-N Syn wr.and Taal. UndassdW Lard Use 0 Clavei6ceticn tnaveileble - r —- Z.A&.&=Water Supply Pwbm*mAm S4amorBro& CmwCtieg wdw &x&wHymog.pby 7alyponWAsm Ri Rraavoir Walmabed // P.MBamd.y / i Town Barmy n ors T pmwJbwud eel..wcounaycfT—atCdh Bm6ymQtSdem 02 0 02 eA a� o c—,y CPAAEMS. 'AA Lily Pond/Aaron River Reservoir Watershed Vacant Land in a Residential Zone or Accessory to Residential Parcel Town of Cohasset—Board of Water Commissioners i�. 4 44-1 a / Lily \, Pond N � 59-02 S 7° J Yacant Land in a Reaidenbal Zone orAcsesaary to ReatfenUal Parcel 0 Dcvdopeble Imd Pak i kDevelop"Iand / Ease Defy Layers / Labe,Pond,or Resavok Sa or&ook 10 Foot Catmaalabwval /VPacelBooadQy Aaron IalyPuv&Ax=Rim Reaavou Waoaabed 1,000 Metal Grid LindRiver Reservoir 0.1 0 0.1 07 as ar �.nrs T—pccd bmM—w.tsYafT--fCd-eL B—Jaya GIS d-� DRAM.A.&WMr-I cu,-.y c".4A-1aG'S. bLp PmheodbyNaduJlcrnc�.¢.m�lvricL lFASC.Sd�Pa,1 NORFOLK ENVIRONMENTAL Reply to: Rayn arm MA 02767 1973 Phone (508) 822-5500 Fax (508) 822-1611 CONFIDENTIAL MEMORANDUM TO: John McNabb, Chairman - Cohasset Board of Water Commissioners FROM: Mark S. Bartlett, P.E., Norfolk Environmental PROJECT: Cohasset 158.07 - CHL Landfill Notice of Intent Hearing SUBJECT: Meeting at Town Hall to Discuss Resolution of CHL Issues DATE: August 1, 2001 cc: Files, Water Commission, Brenda Innis Background: The CHL landfill owners are currently in a public hearing process for a "Notice of Intent for Proposed Water Quality Protection Program" (NOI) that they have filed with the Cohasset Conservation Commission. The NOI was filed in response to the Conservation Commission's positive determination' that CHL should address, in some way, the discharge of leachate into the watershed. Related to this hearing process, a meeting organized by Mark Haddad (at the request of the Board of Selectmen) was held at the Town Offices on the above date with the objective of negotiating a settlement between the Town and CHL landfill owners on issues of wetlands and watershed protection. In attendance were Mark Haddad,Town Manager; James Dedes, Chairman of the Conservation Commission; Paul Shea, Conservation Agent; Paul Barry, CHL; Raymond Quinn, engineer for CHL, Michelle O'Brien, attorney for CHL and the writer on behalf of the Water Commission. Meeting Summary (key points): Mark Haddad provided a brief re-cap of negotiations from last week. Jim Dedes said the Conservation Commission doesn't want to re-direct CHL remedial/closure activities in a new direction. Rather, they are seeking to work within the framework of the existing negotiations that have recently been revived. Michelle O'Brien noted that there are fundamentally three (3) issues at the landfill that need to be settled. These are • Wetlands (sedimentation controls 80% vs. 100%) • Stormwater control • Leachate control ' The Conservation Commission's made this determination to ask CHI.,to file a Notice of Intent in response the Water Commission's filing of a Request for Determination of Applicability (RDA) in September 2001. Industrial and Hazardous Waste Consultants Division of Norfolk International Corporation, Raynham, Massachusetts 02767 Cohasset 158.07 -CHL Landfill Notice of Intent August 1, 2001 Summary of Meeting at Town Hall to Discuss Resolution of CHL Issues Page 2 There was extended discussion of DEP issues related to the CHL overfill and final capping approval (or delay in approval). Apparently DEP issued a letter recently (last week) that mentioned the overfill violation. (A copy of this should be provided to Norfolk). Paul Barry provided a review of his concerns, which were the same as he has noted at the past meeting with the Conservation Commission. Fundamentally he wants capping to be completed. He noted possible fines that the state would assess because of violations related to the overfill; and he suggested that perhaps such penalties can go to Town for improvements of their choice. He said that DEP is ready to go forward with capping once the overfill is removed (or dealt with somehow). Wetlands siltation in Area V is also an outstanding issue. The Town has appealed Mass. DEP's Superseding Order of Conditions (SOC). (Dan Deutch is the town's attorney on this), and there is a related action in Norfolk Superior Court under the local by-law provisions. There was some discussion that if the town would settle on this, then savings to CHL associated with the settlement might be used for design and construction of a leachate control system. Paul Barry suggested that DEP determinations should prevail on the many CHL issues at hand. However, Jim Dedes said he believes that it is up to the town to decide what is "reasonable" and not allow the DEP to settle critical issues on behalf of the Town. Ray Quinn brought up the issues associated with Hingham Lumber's proposed purchase and development of part of CHL Area V. This too would require some settlement of SOC issue. Mark Haddad suggested a "MONITOR FIRST,THEN DO SOMETHING" strategy. The writer said the Water Commission has said, and would say NO to this approach. The concern here is that there is only really one "bite at apple" for implementing a positive control mechanism to prevent leachate from moving into the watershed. Once the landfill is capped and closed it will be very difficult(and unlikely)for CHL to later install leachate controls. Therefore, the Water Commission wants leachate controls designed and built before, or as part of landfill closure. Environmental Insurance was mentioned by Michelle O'Brien. It is being studied as it may provide financial assurances for property damage and environmental damage. The writer noted that the cost of leachate controls might be offset by savings to CHL associated with the following: • IF the Town reduces its current wetlands impact protection demand for 100% total suspended solids (TSS) control - and allow say 85% or 90% TSS control, then this would require lower constructed solution costs; and • IF the CHL owners agreed to immediate design and construction of leachate controls, then there would be significant savings from reduced attorney and consulting fees, and testing costs that would be associated with the ongoing "wait and evaluate" approach that they are suggesting in their NOI. There was some discussion of a proposed trucking garage (related to a waste transfer station?) in area of the Sohier Street wells. Mark Haddad indicated that it is very unlikely for this project proposal to be found acceptable by the town boards. Paul Barry asked if there were any other issues, other than the leachate control issue that Water Commission wants solved? The writer said Yes: There is a need to re-direct stormwater flow that is currently discharged from the Detention Basin#1 into the watershed. This should be engineered Cohasset 158.07-CHL Landfill Notice of Intent August 1, 2001 Summary of Meeting at Town Hall to Discuss Resolution of CHL Issues Page 3 and constructed to re-direct such flow to the Great Swamp area instead. Both Mr.Barry and Quinn agreed that CHL should and could re-direct that stormwater. Their past efforts to do this were rejected by the Trustees of Reservations (TTOR). But the TTOR objected at that time primarily because of proposed Area V expansion. Now that that is "off the table", the TTOR should be in favor of re-directing the stormwater. Attendees understood that the Water Commission would not settle for anything less than an engineered and constructed solution for leachate control at the boundary of the landfill as it may affect the watershed. There was some discussion of where such a leachate control system would be placed. The writer said that it is not clear at this point what physical limits (e.g. start point, end point, and depth) such a leachate control barrier trench would have. The writer noted that there is probably at least one critical area(near wells 9/9a) that needs to be controlled. This appears to be an area where a former wetland(now filled by Area 1 of the landfill)drained into the watershed. This area also appears to coincide with underlying bedrock contours as shown on a map in the CHL Comprehensive Site Assessment. Required Actions: 1. Paul Barry and Ray Quinn agreed to move forward with initial steps for the design of a leachate barrier and/or collection trench located at the landfill boundary (within the watershed only). This work would be a preliminary engineering effort to evaluate the feasibility and cost associated with preventing leachate from moving into the watershed. Ray Quinn indicated that an initial step to this process is drilling of a series of borings to establish soils and depth to bedrock along the property line of the landfill within the watershed. Once this information was available, some initial design could be done. 2. It was agreed, at Paul Shea's suggestion, that any preliminary engineering work be shared with the Conservation Commission and Norfolk Environmental for review prior to the continued NOI hearing. 3. The continued NOI hearing set for August 9, 2001 was to be rescheduled to a later date. The date for this hearing is likely to be sometime in late September or early October. Norfolk Environmental Memorandum To: John McNabb, Jr. From: Lew Reed C CC: MSB Date: 8/9/01 Re: Possible Response Actions for Browns Auto Body Background Information Brown's Auto Body, located at 22 Depot Court in Cohasset, MA has been listed as a disposal site by the Bureau of Waste Site Cleanup since 1987 when it was found that soil and groundwater at the site had been contaminated with gasoline and fuel oil from underground storage tanks located at the site. The latest groundwater monitoring data for the site dates back to 1992 and indicated that significant groundwater contamination existed at that time, exceeding the Maximum Concentration Limit (MCL) standards for benzene, xylenes, and methyl tertiary butyl ether (MTBE). The site has been classified as a Tier IB disposal site since 1997 when scheduled response activities were not completed. The disposal site is located within 500 feet of the Ellms Meadow Well Field and the concern is that this groundwater contamination has migrated into the well field over the past nine years and has compromised the use of the wells as a drinking water supply for the town. The Massachusetts Department of Environmental Protection (DEP) has initiated no response actions since the site has been classified as a Tier 1 B disposal site. Review of Possible Response Actions Since neither the Responsible Party (RP) nor the DEP has taken any response actions at the Site, the Cohasset Board of Water Commissioners (Board) is considering the possibility of taking response actions near the site that at least would enable them to assess the current impact of the disposal site on their groundwater supply wells; and, if warranted, take remedial actions that would mitigate off-site contaminant migration. The Board has asked Norfolk Environmental (Norfolk) to advise them of actions that would be appropriate so that the Town can protect their groundwater supply resource. The following paragraphs provide this advice as requested. 0 Page 1 Additional Assessment Activity Since no groundwater data has been collected at or near the site since 1992, Norfolk recommends that a series of at least three (3) groundwater-monitoring wells be installed between the disposal site and the well field. These groundwater-monitoring wells should be installed so that groundwater gradient and direction can be ascertained, in addition to concentrations of total petroleum hydrocarbon (TPH) and volatile organic compounds (VOC) contaminants. The estimated cost for this additional assessment work is as follows: Description Unit Unit Cost Extended Cost Well Drilling 1 day $1950/day $2650.00 Project Engineer 10 hours $75.00/hour $ 750.00 LSP/Project Manager 2 hour $115/ hour $ 230.00 Analytical Lab TPH 3 samples $65/sample $ 195.00 VOC (EPA 8260) 3 samples $100/sample $ 300.00 SUBTOTAL $4125.00 After sampling the groundwater from wells and having the samples analyzed for total petroleum hydrocarbons and volatile organic compounds, the results should be evaluated to determine the extent of migration and impact on the well field groundwater. If concentrations of contaminants are above the Massachusetts Contingency Plan (MCP) GW-1 Drinking Water Standards, the Town should consider installing a groundwater remediation system appropriate for the type and concentrations of contaminants found in the groundwater monitoring well samples. Groundwater Remediation Options Groundwater remediation systems that may be viable options for the types and concentrations of contaminants anticipated include pump and treat, air sparging/soil vapor extraction, and bioremediation. A brief overview and estimated cost for each of the treatment systems are listed below. Pump and Treat Pump and treat technology is a proven remedial strategy that typically involves the extraction of contaminated groundwater through a series of wells and the removal of VOC contaminants through an ex-situ treatment system such as air stripping and/or granular activated carbon. The treated groundwater can be re-injected into the aquifer upgradient of the release site. This method of treatment generally takes many years to achieve attenuation of contamination, especially if the goal is to reduce to background levels or to GW-1 Clean-up Standards. The estimate cost for the installation of a pump and treat system is in the range of $250,000- $350,000, including materials and operation costs for a minimum of ten years. 9 Page 2 Air Sparging/ Soil Vapor Extraction Air sparging is an in-situ treatment technology for treating contaminated soils within the saturated zone through the introduction of air into the saturated zone. The injected air creates bubbles, which rise and transfer volatile contaminants into the unsaturated soil above the groundwater table, or vadose zone. Typically, air sparging is conducted in conjunction with soil vapor extraction (SVE) to remove the vapor phase contaminants from the vadose zone. The volatiles are collected in the gaseous form and treated aboveground via air stripping or granular activated carbon. Removal of contaminants from the vadose zone is necessary to prevent re-introduction of contaminants into the groundwater via percolation or fluctuating groundwater table. Limitations for the use of air sparging/SVE include variable effectiveness due to contaminant concentration as well as permeability, porosity, and heterogeneity of site soils. Based on available knowledge of the soils in the treatment area and concerns about contaminant migration, the use of this method as an accelerant for desorption of site contaminants in conjunction with SVE treatment methods has been considered. Estimated costs for the extraction points and a portable carbon treatment unit are in the range of $65,000 - $80,000; inclusive of the performance if short-term pilot studies designed to optimize operating characteristics. Additional project costs include those associated with completion of regulatory documentation, monitoring of site conditions, and waste disposal. Bioremediation Bioremediation is an in-situ remediation of contaminants using microorganisms to breakdown organic contaminants into non-toxic by-products. The natural bioremediation process can be enhanced by the injection of air and nutrients into the contaminated groundwater. The estimated costs for bioremediation systems are in the $40,000 - $50,000 range, which includes a treatability study. This technology has several drawbacks, however. Bacterial growth, which is necessary for organic decomposition, can be inhibited by other the presence of toxic contaminants; the decomposition of contaminants by bacteria may be incomplete, which can lead to the generation of other types of toxic byproducts; and nutrient loading of groundwater in order to enhance the decomposition of the contaminants can result in contamination of the drinking water aquifer. Since the contaminated groundwater is within a Zone I area, and given the potential drawbacks, Norfolk Environmental does not recommend the use of bioremediation as a treatment technology at this site. Hydrogen Peroxide Remedial Additive The use of hydrogen peroxide as a remedial additive is an in-situ method of remediating petroleum hydrocarbons in soil and groundwater. Concentrated hydrogen peroxide 9 Page 3 oxidizes petroleum hydrocarbons in the presence of an iron compound, which is used as a catalyst, forming hydroxyl radicals. These hydroxyl radicals chemically react with the petroleum hydrocarbons oxidizing the petroleum hydrocarbon to carbon dioxide and water. Based on the extent of contamination found during the additional assessment, either multiple small diameter vertical injection wells or lateral injection wells would be installed across the area of contamination. The injection of hydrogen peroxide and iron catalyst The use of hydrogen peroxide as a remedial additive in a Zone I setting would require a permit from the Massachusetts DEP and periodic monitoring of the groundwater for 90 days after remediation to ensure that no residual hydrogen peroxide is present in the soil or groundwater in the aquifer. Since hydrogen peroxide is highly reactive Norfolk considers the potential for contamination of the aquifer by the peroxide residual to be insignificant. The estimated costs for a hydrogen peroxide remediation system are in the $20,000 - $40,000 range. This method of treatment has limitations in soils composed of high percentages of silt or clay. Recommendations Should the Cohasset Board of Water Commissioners decide to proceed with the remediation of groundwater contaminated by the Browns Auto Body disposal site, Norfolk Environmental recommends that hydrogen peroxide as a remedial additive be used as a treatment technology for this site. From our available knowledge of the site contaminants and subsurface soils characteristics, this treatment technology should provide a cost-effective means of both protecting the aquifer from contaminant migration and providing timely remediation of the contaminated groundwater. • Page 4 REPORT OF TM,,�" OPERA T110 AND MAINTENANCE FOR THE COMA SSE r- -- WA TER DEPA R TMEN T AUGUST 9 Zoo 1 Submitted By 4 N*1w �Am�er i c�an�Wa t ter�Se r�vi.c e-�s, I�ncc: AnAinerlotin 6W0.,-,,r Works CompanY Cohasset Division �IIIINI a m N E J a0+ U O O _ ip cn re D co CA t~ 0 0 0 (D 0 0 0 co U = O O O O m L 0 C C tq Qj CV to LO C) a --� M CD W co to CO N Vco . O LO 2 CD m to to C) O in to v co ti c� ri tri s coM v O U C'3 r. m c OcOL E co � co co w W co L--- ti O N of W LL rn c� c co a mco F ,-m M V U? LO CO O O �- N c7 Cf) CO CO O O N NJ tf) CO ti CO O O r —, — — — r r t— •— r — c— — r r N N . . . N N N N N th M f8) m H V CA CO V' CD CD M W CO M W m M W CO V w UO n n n ti CO CD W CO W to tD V- m M m M W C U 0 H U 3 LO O LL LL O N M -' tO W n W M O N M 'It W CD r- W M O N N N N N N CV N CV N M is 10 LO E a co CD W n � !�! W F- Q CO m ti n CD co m c0 � O IL N N N N N N N N 3 r`y N N N N N N N W N CC v E G N N N N N N N N O a 0 CD CD O O C) O .- E M CD a m m m m m cn m f-- ai Q CM [E-1 Cn W CO N CnNCONm W NN TREATMENT PLANT REPORT 081912001 COMPILED BY JOE HAMILTON and RICK MOSCA Events since 26 July 2001 Report- General. Elevation of Pond is at 74" as measured at raw water well. Reservoir level at 12" below fish ladder. Door Installation: Began 8-1. Should be completed shortly. Meter Reading: Completed !�`nfinn- Weston & Samson met with contractors to discuss work on 8-8. Work will begin 8-16. Chlorination System: Regulators & headers were rebuilt on 8-3. Replacement parts & rebuild kits ordered for chlorination cabinets. Equipment will be installed by ABB when order is received. Arsenic: AWS has begun to investigate the contribution of arsenic from the treatment chemicals to process waste (sludge). DISTRIBUTION REPORT 0810912001 COMPILED BY BILL MCAULIFFE & MARK KELLY Completed quarterly meter reading. Located the individual shut-offs for Biszko as requested Biszko also began the installation of new water main on Rustic Drive. Bear Hill tank cleaning and rehab is continuing by Amstar. Tank has been cleaned and the painting is almost completed inside and outside. Perimeter fence has been installed. Working with contractor form the high school to discuss the location of the existing water main from the tank. They dug test holes and located the water main in additional locations. Installed 6 new meter Did 7 final meter readings There were no recorded calls of customer complaints Repaired several meter outside readers that were not functioning properly. Located and marked out water mains, shut-offs and service lines as requested by various contractors and utilities. There are many of these to be done due to the installation of residents sewer lines. Shut off service lines and worked with contractors installing / repairing services at various locations Continued checking gates and hydrants around town to be sure they are accessible and functioning Answered dirty water and low pressure calls as needed Checked meter readings and for service leaks as requested Weekly checks of reservoir and Brook control structure — No problems found Weekly trips to the RTF TIITELA ENGINEERING ASSOCIATES, INC. MEMORANDUM Date: 8/812001 CC: George Hawklsey Arthur Leventis Job No.: P205 From: Domenic Tutela, PF Michael Schrader, PE To: Cohasset Water Commission Subject: Status Report for August 9, 2001 Water Commission Meeting Bear Nils: • The door sheet welding was completed, however, the x-rays of the welding showed that the required full penetration was not achieved, therefore the welding had to be re-done. Amstar contracted a local certified welder to do the repair, work is well underway and will be completed this week. The quality of'the repair work appears to be high, however a second round of x-rays early next creek will confirm this. There will be no additional payment for this work. . • Amstar has requested an extension in contract time due to the difficulty they have had in resolving the hatch replacement. We feel that they are justified in this request because of the hatches and because of the other extra work they have performed on the tank.A second change order needs to be prepared for the roof railings irrespective of the extension, however, ff the commission agrees to a time extension, we will add it to the change order(the standard form has a place at the bottom for adding time). • Amstar is still working on the hatch problem, they have reportedly formalized their proposal and are submitting it, yet, we have not received it as of this writing. Depending on how the doors are received and the when the water line is jetted, we anticipate the tank being full by the first week in September at the latest. Fence: Work on the fence itself is complete. Steelco has submitted a proposal for a vehicle gate to be installed at the end of the driveway for $1,365, We will bring a change order for your consideration by or before the next meeting. Water Project Status Memo Page 2 of 2 3/9/0 1 Water Commission Meeting Phase A-1: • Biszko has presented their first Pay Request, we have reviewed this request and recommend that the commission approve it, this represents work on Beechwood Street and Rustic Drive. • Beechwood Street is complete; the bacteria samples were satisfactory and the houses are currently being switched off of the bypass. • We spoke to Chief Lincoln, we explained to him that the Commission planned on doing Bound Brook Lane next year and that there is a new hydrant on Beechwood Street which is closer than the old hydrant was to Bound Brook Lane. He approved of this and said that the Commission could expect his full support at Town Meeting, Scituate Hill: + VVe received a call from Dan Johnson today (8/8/01). He is submitting his final w av re-q_ He said that since they were never given the final numbers they used whatever they had. I tcid him this was not the case, we had in fact refused to give Westcott final quantities when they asked for them because they were not complete with their work and we had no guarantee that they would even finish at that point and that we had not received a request since. I told Mr. Johnson however, that when I received his estimate I would go through it as usual and correct any discrepancies in the quantities. He asked if I knew what the commission was going to do and stating that although you (the Commission) wrote letters and asked for meetings then no action was then taken. I told him I could not nor would not speak for you. According to Mr. Johnson, this pay request will represent the end of his involvement with this project, that he had alerted their legal deparhmnt in Chicago that he would pass this along to them and that they were prepared to go to Court if the commission failed to pay. Follow up items. • 214 Atlantic. Arthur Leventis met with Joe Sestito at the site and discussed what Mrs. Casey wanted, we maintain our former position that the proposal she and Mr. Sestito have requested goes beyond restoration and involves roughly 2-3 times the quantity of material required. Regardless of what level of effort is approved by the commission, this work would not be likely be done until the early fall, therefore this can be discussed more fully at the next meeting. 605-312.doc TOWN OF COHASSET Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. 339 King Street GLENN A.PRATT COHASSET, MASS. 02025-1398 °MAC Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners Thursday, August 23, 2001 Members Present: John McNabb, Jr., Chairman Robert Kasameyer, Vice Chairman Glenn Pratt, Clerk Recording Secretary: Brenda Innis Guests Present: George Hawksley, Mike Schrader, Dominic Tutela, Art LeVentis, Paul Barry Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:30 p.m. Minutes: John McNabb reviewed 3 sets of minute's minor changes. Brenda will get copies from Kathy Muncey. Notes from last meeting were reviewed also minor changes made. Budget status, Current fiscal year: Nothing to report: Pending site plan approvals/new connections: Hingham Lumber— George Hawksley reported that at 20 psi there is sufficient flow at the fire hydrant. The board stated that the specification must be made clear. Status report/Housekeeping: Door installation just about complete. Door for the front was wrong. Roof on garage is done. Roof on building has been power washed at this time. The Sohier Street wellfield has been secured. Sturdy's property has been fixed. John Kinchla did the job and will bill the Water Department directly. Glenn Pratt spoke with Mr. Sturdy and the DeMicheles they are willing to pay 1/3 of the cost. John McNabb requested that all complaint calls be recorded. George Hawksley is coming up with a complaint log which can be updated daily. Report of the Operation and Maintenance for the Cohasset Water Department attached. Paul Barry— Mr. Barry stated that Crocker Lane has no water and has been out of water for two months. Paul has had Hoadley, Paul Laugelle and American Water has been out to the site, but has been unable to locate the problem, which may be a leak or a clogged line. Several holes have been dug as well. Paul wanted to know the ruling of the Board. Is there anything that the board might be able to do or suggest? The resident on Crocker Lane, Steve Ward, has been given water supplied by a hose. Dominic Tutela suggested that the line might be plugged. John stated that at this time the Water Department does not have the funds to pay estimated $30,000 to have this fixed. They did suggest that if Paul had this fixed and the town would buy it back. American Water will have Iaria come in and see if they could tie it to another water line. Cohasset Heights Ltd. Landfill : Paul Barry said he was there to address Commissioners Kasameyer and Pratt. Mr. Barry felt a personal vendetta from Commissioner McNabb to himself. Mr. Barry stated that Mark Bartlett was against the capping of the landfill. Paul still has to be responsible for testing. He also has grants to take care of this. The Commission states that their position is to have the leachate interception trench put in. Paul recapped that he is going to proceed with the capping. Testing should be continued, but the Commission want the wall built to protect the watershed. Glenn wanted to know what the contingency plan was if the pond got contaminated. Short answer would be to run a pipe from the reservoir directly, bypassing the pond. Construction Report- Tutela: Bear Hill: The door sheet has been rewelded and x-rayed again; the results were satisfactory this time. John asked about the lead paint. Mike stated that they will be retesting and all seems to be fine at this time. Because of the extra time and effort that Amstar has spent on the replacement hatch Tutela presented the Commission with a change order. Tutela recommended that this be approved. The Commission had agreed with the residents of that area to make sure that the issue of beautification. We committed at the time as the site was finished whether some visual mitigation. It was agreed that this would be done in the fall when the leaves were gone. Paving around the tank specification and quotes are 90% complete. Tutela has procured no trespassing signs. Check with Beautification Committee to make sure that if we move hydrant it will not effect any of the future plans for changing of that area., ie. Widening the road. It was agreed to replace valve on South Main and Summer Street due to the operating nut becoming rounded, to the point that it can no longer be used. This would be an additional cost of$500.00. 214 Atlantic Ave: Arthur LeVentis met with Joe Sestito at the site and discussed what Mrs. Casey wanted. Tutela maintains their position that the proposal she and Mr. Sestito have requested goes beyond restoration and involves roughly 2-3 times the quantity of material required. The total cost quoted verbally was $2,100. Larry Lincoln: The board wants this situation taken care of immediately. Fire Flow—Hingham Lumber Tutela reported that the actual results from the flow test performed were 692 GPM. The 692 GPM was the unadjusted flow rate measured in the field (at a residual pressure of 64 psi). Mike Schrader stated that fireflows however, are expressed as the rate of flow available at a residual pressure of 20 psi where the flow was 3,000 gpm. Therefore the raw flow data obtained in the field must be converted to a fire flow using a formula that includes the measured flow, the static pressure and the residual pressure. Tutela The Commission has been concerned with the engineering costs associated with Tutela. The Commission approached Domenic Tutela to come up with some possible answers on how to reduce the engineering fees from 20% down to 15%. Domenic stated that they are a full service engineering service. If costs were to be cut they could be, but the service could suffer. For instance, if Arthur weren't on site everyday that would cut back costs. The Commissioners all agreed that they would like to have Tutela keep a close eye on spending and let the commission know when they were exceeding the contract. Meeting adjourned at 10;00. All in favor 3-0. 1 Approved By: Date Glenn Pratt, Clerk Board of er Commissioners i TOWN OF COHASSET Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. 339 King StreetGLENN A.PRATT COHASSET, MASS. 02025-1398 °NAB Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners Monday, September 10, 2001 Members Present: John McNabb, Jr., Chairman Robert Kasameyer, Vice Chairman Glenn Pratt, Clerk Recording Secretary: Tape Recorder Guests Present: George Hawksley, Mike Schrader, Mark Bartlett, and Arthur LeVentis Chairman McNabb called the meeting of the Board of Water Commissioners to order at 7:30 p.m. Tutela Mike Schrader supplied the Commission with a bill for Biszko in the amount of $75,172.03. This was not supplied for the warrant prior to meeting although it was listed on the warrant. To date the contract is 1% over expected cost, per Mike Schrader. This does not include Elm and Summer Street. Mike Schrader stated that the cost of having a Police detail was very costly. The safety officer makes the decision on how many police are needed at each detail. George Hawksley asked that Arthur LeVentis notify him if he thought that there were too many on site. Mike is going to request of Biszko to overlay the 300 feet on Beechwood Street and also include Rustic. The current status is that they are still connecting Elm and Summer Street to the bypass. Peter Wood called Commissioner McNabb to complain about pipes on the memorial at the end of Black Horse Lane. There was pipe across the memorial. Arthur LeVentis said that it had been cleaned up and the only pipe along the memorial was that that had to be there. The new hydrant placement near Hingham Institute for Savings has caused a dispute between the business owner Mr. Rizzo and Chief Lincoln. The Commission would like Mike Schrader to check with Mark Haddad prior to the placement. Mike Schrader will contact Chief Lincoln again to see if the hydrant can be eliminated. Mike Schrader had also spoken to Chief Lincoln in regards to his concern that the residents don't realize what a bypass hydrant is. His concern was that people would park in front of hydrants. Mike contacted the Police Department and they made available to him signs that said "No Parking Temporary Police Mandate". Mike Schrader then contacted Chief Lincoln and he was satisfied with these being placed on or around the bypass hydrant. Reported leak on Beechwood Street. Commissioner Pratt reported to Tutela that he had observed two leaks on Beechwood Street, one at Riverview and one near#315. Mike stated that they were aware of the leak near Riverview. Presumably this is due to faulty packing. George Hawksley is aware of this also and plans to replace the valve. Tutela inspected the area at#315 Beechwood but could not find a leak, Tutela suggested that some other activity such as pool draining, car washing, etch may have given the appearance of a leak. The staging area for Biszko has been changed to Spring Street adjacent to the railroad right of way. The Town Manager directed Tutela to contact Biszko to cease all use of the staging area located at the end of Doane Street due to complaints and concerns relative to school bus access. The Commissioners signed Biszko's bill for the warrant. Steelco Fence submitted a bill to Tutela in the amount of$15,300.00. Mike Schrader stated that they had been unresponsive in regards to several issues. He deducted for this and came up with a figure of$14, 535.00. The Commission agreed and signed off on this bill as well. Amstar has put the new hatches on the Bear Hill Tank, but Tutela has not yet inspected them. Mike Schrader made the payment adjustment to reflect this. Mike Schrader supplied the Commission with a bill for the completed and inspected work. The numbers that were reflected on original bill did not reflect actual numbers that were used. Mike Schrader sent Amstar a letter outlining what he changed and why(copy enclosed). The original bill was for $166,854.67. After review Mike Schrader submitted a bill for Amstar to the Commission in the amount of$157,231.17. The Commission signed the bill for the warrant. Mike spoke to the office manager at Amstar and she did not have a problem with the adjustment to the bill. Mike Schrader said that the expected time to have the Bear Hill tank on line is October 29, 2001. Tutela Bills were submitted totaling $26,152.30. All bills were signed and approved by the Commission. See attached warrant for details. C B & I bill was submitted. Mike Schrader did not take out any liquidated damages. He felt that it should be up to the Commission to do. The original bill application number 6 was for$124,320.38. Mike Schrader came up with two points of interest. The first of which was that the tank was not even available hydraulically for the most limited use. Secondly there was the delay with the utilities. Mike Schrader stated that if$70,000 is, withheld they have stated that their lawyers will protest. If$32,000 is withheld Mike stated he felt that there might not be such an issue. A motion was made by Glenn Pratt to assess CB & I for $70,000 for liquidated damages in the Scituate Hill Tank project. All in favor 3-0. The Commission signed off on both bills with the stipulation that Mike Schrader will deduct the $70,000. Mike Schrader stated he would come up with a letter to accompany the check. Mike will send it to the Commission for verification. Next meeting is scheduled for September 27, 2001. Mark Bartlett Reporting—Norfolk Environmental RFP for rate specialist/financial management consultant: Mark Bartlett e-mailed the original RFP to the Commission. A review of the RFP was done. The Commission gave changes on the original RFP submitted. Changes will be made as requested. (the final RFP is available at the Water Department). All proposals will be received by October 18, 2001. Selection of a consultant is expected by November 19P, and completion of the work by January 18, 2002. The contract is the same contract as used prior and was agreed was not needed to be reviewed by Ron Hoffman. RDA on CHI, landfill per local wetlands bylaw, there has been only minimal activity on CHL issues since the last negotiation meeting attended by Mr. Barry and his advisors the town officials and Norfolk. GIS System: Work has continued on creating and organizing data themes , and setting up the watershed component of the system. The watershed component of the system was installed on the plant computer on August 16U1, and the three maps that were reviewed at the last meeting to identify parcels for possible open space are now available on the system. Watershed Monitoring: Norfolk Environmental presented a"Proposed Long Term Sampling Plan" (dated 8/9/01) which was derived from the DEP project for the Surface Water Supply Protection Plan. An updated report is attached for pending business. Warrant: See attached The Computer Nerd: Brenda Innis requested an upgrade to her computer because of the computer being outdated. John McNabb approved the upgrade and the old computer is at her resident to do notes of Commissioner meetings. Abatement: Dorothy Blossom requested abatement based on the fact that she had a major leak in her basement. All in favor and signed off on. Report of the Operation and Maintenance for the Cohasset Water Department: Report Attached Crocker Lane: Iaria went up to tie into the existing line. This was to no avail. They dug down to 9-10 feet. They were unable to find the line. George will check with Wayne Sawchuck to see if he has any input. John McNabb requested that all correspondence to and from DEP be supplied to the Commissioners. Brenda Innis was in receipt of a bill from the Sewer Commission for $17,021.40 for discharging of the Bear Hill Tank. George Hawksley stated that Tutela should be contacted. This is under investigation----- Meeting adjourned at 1-1`00 p.m. All in favor 3-0. Approved By: Date Glenn Pra. Oe-r BoaaWlWate Commissioners Town of Cohasset 7PAYYABL SCHEDULE OF BILL To the Accounting Officer: The following named bills of the Cohasset Water Depar,ment, amounting in the aggre?ate to 551 ^ are hereby approved and you are requested to place them on a warrant for payment. '1675TY,,;2f DATE: September 10. 2001 Credit 4 j Name of Creditor I Account I Amount I E:,ctended 1 I Weston & Samoson S1-817.86 L.S. Pipe & Foundry Company j S��D� U 1 � = ;d; 98 3 I I Aquaturf Hv_ droseeding Service IcAw-A I 1100.00 4 Bingham & Tavlor ISww-L,41J I 1.955.10 Aggregate Industries i1D- 1 1 I 10.746.493L . 6 I The Computer Nerd 04D I --- , f 7 9.97 50 I M. 1 5 1 I 7Y;lu -U'{u 1 216.=+O 9 j Rosano Davis Sanitary Pumomg 2,700.00 Deutsch Wiiliams Brooks - 0 j 283. 10 { 12 jI,,-btJ 1 102.83 j ' ,83 48 13 -ner'can Water Services I'S -o2A I 43.681.94 - 1Toomey Water Services. Inc. 1.7 98.00 15 j j Norfolk Environmentai 1683.75 I I� 16 95.48 j 3.01 7.03 l3 j John Hoadlev & Sons. Inc. 19 I ISvo- U o 190.00 414.00 4� 20 I Biszko % 0-3 75,172.03 21 Steelco Fence 14.535.00 22 CB&I 5'4"?- 'o 64,466.53 SiI47-35 0 1 I--- I too ? 1 24 ANI Star I 4l- S0 j o 7( ;. f67,23J•11 25 Tutela Engineering 116911 LAO 1 -.358.43 26 I 61 1.282.69 27 I I 3;D 1.014.21 28 I _ 160.00 29 ( j 3.940.4I ! 30 I - bu 15.396.56 I 26,15^ 30 31 I Galaxy Internet Services I 77 �10 TOTAL ni Sup't. 'P. / TUTELA ENGINEERING ASSOCIATES, INC. ' P.O. BOX 81 7 1 2 BAY STREET WILMINGTON, MASSACHUSETTS 01887 TEL. (978) 658-7493 DOMENIC V. TUTELA, P.E., PRESIDENT FAX. (97B) 658-3586 E-mail: dvtutelaCa tutelaeng.com September 10, 2001 Mr. Bruce Cozad Amstar of Western New York 297 Meyer Road West Seneca, New York 14244 Re: Pay Request No. 2 - Reduction of Amount Certified Dear Mr. Cozad: We are sending this letter along with Pay Request No. 2 to explain why the amount certified is less than the $166,854.67 listed in line no. 8 on the Application and Certificate for Payment. The following adjustments have been made: Line Item No. 2 - Spot Welding Quantity Submitted 500 @ $8.00 ea. = $4,000 Actual Quantity 50 @ $8.00 ea. = 400 DEDUCT $3,600 Change Order No. 1 - Item No. 3 - Pit Repairs Plate patches Quantity Submitted 25 @ $250 ea. = $6,250 Actual Quantity 20 @ $250 ea. = $5,000 DEDUCT $1,250 Pit Filler Quantity Submitted 25 gallons @ $180/gallon = $4,500 Actual Quantity 9 gallons @ $180/gallon = $1,620 DEDUCT $2,880 Change Order No. 1 - Item No. 5 - Manholes Payment for this work will be withheld until the hatches are inspected and the tank filled to ensure 100% leak proof seal DEDUCT $2,400 TOTAL DEDUCTION $10,130 CONSULTING ENGINEERS a ARCHITECTS • PLANNERS f Mr. Bruce Cozad September 10, 2001 Page 2 TOTAL PAYMENT DUE (as submitted) $166,854.67 DEDUCTIONS - 10,130.00 ADJUSTMENT TO RETAINAGE + 506.50 AMOUNT CERTIFIED $157,231.17 if you have any questions regarding this matter, please contact Mr. Michael J. Schrader, PE. Very truly yours, TUTELA ENGINEERING ASSOCIATES, INC. Michael J. Schrader, PE Project Manager Encl. cc: D.V. Tutela Cohasset Water Commission DVT/MJS/daa #P205A 67522 REPORT OF THE OPERA TION AND N AINTEN ANCE FOR THE C°OHA SSET WA TER DEPA R TNEN""T SEPTEMBER 10i 2001 Submitted By American.Water Services, Incl. Arc Americein. Mater IW)rks Contpan.Y Cohasset Division m o 0 0 CK� E v 0 0 0 0 0 0 0 0 0 o r � ¢ m co r m E a o � o � � L7 Iq o I? � CC!>% o 0 0 0 o Q r` o a � CD 0 c�'> r2 M (h M c2 c-> c2 fn 1 1 1 1 1 1 1 1 1 m Q N :2 C 0 _ m w rn m r m 0 w w r m LL ID O r c) Q) 0 0 rco to p O O O O O *- r O O 0 CJ) w N N CI) N N N N N co � W N O N V f CND Con M M v to m c�3 � Q' r CD to CD I to to CD CD r In m Z ." 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Reservoir level at 11 n below fish ladder. Emergency Response Plan has been forwarded to DEP. Door Installation: Awaiting final door. DISTRIBUTION REPORT 0911012001 COMPILED BY BILL MCAULIFFE & MARK KELLY Contracted the services of laria Bros to try to tie in the line going up Crocker Lane to the new line that feeds the Collision Center. No drawings are available for this line and after digging part way across Crocker Lane and down to a depth of about 9 feet, the line could not be found. Continued painting hydrants. Located the street gates and individual shut-offs for Biszko as requested. Biszko continued with the installation of new water main on Rustic Drive and are proceeding with the work on Elm and Summer Streets Began shutting off summer services as requested Installed 1 new meter Did 6 final meter readings There were no recorded calls of customer complaints Repaired several meters and meter outside readers that were not functioning properly during the last meter reading. Located and marked out water mains, shut-offs and service lines as requested by various contractors and utilities. There are many of these to be done due to the installation of residents sewer lines. Shut off service lines and worked with contractors installing / repairing services at various locations Answered dirty water and low pressure calls as needed Checked meter readings and for service leaks as requested Weekly checks of reservoir and Brook control structure — No problems found Weekly trips to the RTF � o O o Q O p z N O o > Q O z N � 0 O O N o 00 ti r V O O O� O� 000 O O' 0 N (rD O Q 0000 000 N u' M Co (.0 co t� O O O O N Z N N V_ 'I C' CO V CY to Ln N IT LO m N r p T N co co co Ld M O O O O O O O O 'DO O O 0 M W O O O O O CD O O O O O O 00 O CV V 0) C7 r (p 0) co co r 00 (� t* Lf) r M M 0) N Cl) N r CD W N r M CA �r v CD O r M m r 00 U') C t O U-) r-- Cn CD - 6) r r N N M N N N r r N r o o O O O O O O O O o o O N 'h O 0 0 O O O O O O O O 0 0 0) 1 O (D LO M C` Cl) 0 V r- (n 1l- cM O M r O CO O to O (fl ai (O O � LL M O M V' r• 0) Co (D (D LO 0 00 N r (` - r O 00 LO (D f� M lf) "I N C' I� r `- O p CD N to O N V' m co N N LO iii N cB O O O O O O O O 0 O 0 0 o O M 1� fA O O o 0 O O O o o O O O 0 CO V h CO M v_ 0 r M M N O 00 o M C0 0) M N 00 h N M CA LO 0 M O O Cl) CC) (0 0 IT N 00 1l r 00 LO 0 Co r V' ",:: o O O c P-1 00 r Co Cl) r- p Q Co co LO 0 N Cl) r � r CO lO L. (0 (J) r r r r N N CM N N — r N r O O 0 0 0 0 O O O O o 0 0 O L[ CD 0 O O O o o CD O O O O O Co r M lf) 00 0) LC) O r r M co CV N 00 M c O lzf (D 00 CA O V' V' CO (D N (fl 00 O U) r N Cn r- N co CD Co CD to r- CD 0) r- V r- N N I� M 00 00 N N 0 O CO M LO LO 00 CD r- O N 0) CD (D CN L r r r r r M M Cl) CV r r r N N O O O 0 O O o O O O o 0 00 0 O O O o 00 O 0 O CD 0 0 O Cl) N (D N Co O 00 CM N M il- G) 0 to r O 0) O 00 Cn N N N 0) O V' N CO Co L O U-) 00 I� N (D M 0 CO N (fl M V to CD N 00 r- 00 O N O Cli 00 Co N M 'T p CO r 0 T 00 t` (D LO 00 (D LO Co � O CV N N r N CV N r r r r N N 0 O O O 0 0 0 O O O O O 0 M O 0 O o O 0 O O O 0 o O 0 Cl) LO o V' CV '7 Cr) co Cl) It N CD r 0) V_ O N O r C4 V' f� CM O LC) O 1- 06 -I M 0) O I` M It C ) O ti V 00 M (o N CO CO ti (O V I� M to O r- 0) (D (D Cn Cl) U) p r (fl Cn CD f- M I_ o O CCT N O o c N r r r N N Cl) m N N N N cy N L (a cc U) N E E 0 p N a) f1 Q 5 0 U O 0 Q � Q U) 0 Z 0 }- Q Q 'lee �Y 0 J0 % O 0 7o c 90 ti N �d JO a a o � a TOM � � a _ r q6- �J co �L 90 0000a00000 000000000 ��, 0000000ao w w w w w w w w n ooa000000 000000000 aaaaoaoaa w w - LA0 L o w w oa L w w w a n ow �' efiMMNNrr TOWN OF COHASSET Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. 339 King Street GLENN A.PRATT - - COHASSE'T, MASS. 02025-1398 °MASU Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners Thursday, September 27, 2001 Members Present: John McNabb, Chairman Robert Kasameyer, Vice Chairman Glenn Pratt, Clerk Recording Secretary: Brenda Innis Guests Present: Patty Keville, Joanna Hamilton, Joe Hamilton, George Hawksley, Eileen Commane, Keith Bossung,Mike Schrader,Arthur Leventis,Dominic Tutela, Tom Keefe Chairman McNabb called the meeting of the Board of Water Commissioners to order at 7:30 p.m. Growth and Development Committee—Patty Keville Patty submitted a copy of the survey that they will be sending out. John asked her come to the meeting to discuss trying to get us to send out our survey and theirs together. The Water Commission would pay for the copying and mailing of the two surveys, in the same envelop, and the Growth Committee would pay for the tabulation of the results. Every registered voter will receive the Growth&Development Committee survey; Patty said our mailing would only go to houses with Cohasset water. The time frame for Growth and Development is October 1511' The Water Department does not really have a specified time frame. Commissioner McNabb said that it seems that doing this is a combined project the Water Department will work with them. Our survey will be available by Monday, October 1, 2001. It was suggested that Patty contact a print company to do the mailing. It was originally suggested that the elderly volunteers who stuff the bills could do this mailing. Brenda Innis said that it would be too much for them, from the labels to putting in surveys for the Growth and Development Committee as well as the survey for the Water Department. It was agreed that Patty Keville would contact the vendor to do the mailing, which would go out in the middle of next week. Don Dickinson of Dickinson Direct. Boston Forms is also a local vendor, which Patty will check into. Hingham Mass-American Water The purpose of this discussion was to review the request from Hingham Mass-American to buy water from Cohasset. The withdrawal amount is still an issue. John has a meeting scheduled with the DEP for next week. It seems that we use the same conventional means of chlorinating using alum, etc as Hingham stated they would take care of 100% of capital improvements. Keith Bossung stated that they would look into a specialist to get some numbers together for the Commission. Rob Kasameyer stated what about us taking over North Cohasset to alleviate some of the water burden on Hingham. Eileen stated on an average of 90000. This would be a piece of the problem for Hingham, but the main thing is that the Commission believes that they should think of the residents of Cohasset first. Keith Bossung would like to come to an agreement by midyear 2002. John McNabb stated that there was a detail involving getting a long term commitment, that Cohasset's special act would have to be amended to allow the long term sale of water. Before this can be done it must be approved at town meeting in March. By December 18''we should have a good idea about the rate, from the work our new financial consultant will perform. George Hawksley will check to see if the interconnection is still in place and provide that information to the Commission. Tutela Dominic presented the Commission with the plaque for Scituate Hill Tank, which will be placed in the entrance to the Lily Pond Treatment Plant across from the existing plaque for the Plant. Construction Report Bear Hill: Tutela inspected the hatches that Amstar installed and found that there were deficiencies. Amstar was contacted and will be on site next week. Gioioso will complete its punch list. They have agreed to install the fire hydrant at Bear Hill as well. Once the hydrant is installed the line can be flushed and chlorinated, Gioioso or Hoadley & Sons will chlorinate the line. Tutela stated that within two weeks we should be able to start filling the tank. Mike is going to send out for three bids for the paving. This is going to be regraded and the steep parts of the access road will be paved. Phase A-1: Elm & Summer Streets have been totally cleaned except for about 400 feet, the lining process has been completed on all but about 700 feet of watermain. Video inspection is scheduled for tomorrow. On Monday there is a scheduled shut down on S. Main Street(from Hardware Store to Depot Court) at that time a new tee and valve will be cut in to connect the newly cleaned and lined pipe on Elm Street. By scheduling this work on a Monday we were able to eliminate impacting the two most critical water users, the Silver Spoon Cafe and the Pat's Barber Shop, a dentists office in the effected area will be served with a hose connection for that day. 2 The bypass is in place on Border Street, it has been chlorinated and will be sampled today for bacteria, and the customers will be connected as soon as the results are back. Paving: Biszko has agreed to do overlay paving on the relay section of Beechwood, Rustic and on Border Street,they had a brief discussion with Harold and will work out the details with him. Elm Street Hydrants: Tutela is preparing an easement for the bank property. Mike Schrader spoke to Chief Lincoln, as requested, and asked if the hydrant could be eliminated at Stevens Lane. He stated he would rather relocate the hydrant at Stevens Lane and lose the hydrant in front of the station. Chief Lincoln claims it is too close to the station to be of any practical use. Mike also stated that this would satisfy Chief Lincoln's goals from a fire fighting perspective and also meet Dean Rizzo's goal of freeing parking on Elm Street. This would result in an additional $2,000 to cut out a third hydrant The Commission decided to keep the third hydrant in front of the Fire Station. Larry Lincoln/Issue regarding underground power line: Mike Schrader spoke to the Wire Inspector and he stated that the wiring simply needed to be wrapped and encumbered in cement. Tutela will have a contractor dig the hole and have it taken care of ASAP. Ellms Meadow Well: Tutela had a meeting with DEP, Jim Persky, and he was in total agreement with the proposed des �n; which will be advertised in the Central Register next week. Pre bid meeting will be on the 16Prices were given for the engineering costs related to the wells and pumping station. Tom Keefe supplied a map of the wells, and gave a description on how the pump station works to the Commission. There was also a discussion on providing the well with a portable generator, and decided to not put in an emergency generator, but to put in a connection port for a portable generator that can be brought to the pump house if needed. The siding will be red cedar weather shingles with no windows. The roof will be wood with shingles. The Commission wants to have more shrubs put in. Dominic gave an estimate of $150,000 to rebuild building. The location for the old pump still needs to be determined. Dominic will check to see about removing the AC pipe which is on site, and possibly putting it in the contract. It has now been estimated by Tutela that the original estimated cost of$300,000 has increased to an estimated $400,000. Dominic Tutela will come up with a detailed cost list. Flow Tests Mike Schrader provided the Commission with a list of proposed specific locations in town where the fire flow tests will be done. This will give the Commission a new look at the areas of town that need to be looked at and potentially to be addressed first. Minutes: Brenda Innis supplied the commission with two sets of notes dated 8/23/01 and 9/10/01. Commissioner John McNabb returned the two sets from 9/10/01 and 8/23/01 with corrections. Status Report/Housekeeping(and emergency procedures) 3 George reported that the alarm system has been taken care of. The new doors for the plant and the garage have been installed. Security door has been fixed. Keys are available for the Commissioners who do not have a key. Full report is attached. Abatements Dr. &Mrs. Reverdy Munson of 131 Nichols Road #2—Approved 3-0 for$1,502.33. Commissioners Comments—November 5 Special Town Meeting The Commission discussed the capital funding article for the Nov. 5 Special Town Meeting. John stated that $150,000 should be put aside for the wells. Glenn stated that his thought would be to fix up the areas that aren't complete ie the 300 feet of pipe on Beechwood Street. John stated he would like to do areas of town where there is known problems. The Commission then stated they wanted to do Spring Street. He will go to town meeting with this. All were in agreement. Glenn requested that Commissioner McNabb supply himself and Rob with a breakdown of where the money is coming from. Article 5 (draft warrant): John will go over and speak with Mark Haddad in regards to changes. John will revise the fax sheet and send it for review to the other Commissioners. The question came up again in regards to the water quality questionnaire that the Commission was planning to conduct in the next month Joe Hamilton stated he felt that if we were to send out a questionnaire in regards to the water quality it would be very bad timing, because of the ongoing work on the distribution system that is causing problems with the system, and after the terrorism on September 1 Iththis might bring fear to the residents of Cohasset. The Commission decided to hold off doing the survey for now and asked if American Water would review the survey and come up with a revised questionnaire. John will contact Patty Keville and explain that we will hold off on doing our questionnaire. Article 6—Release easement for James Lane. Commission supports this Article as drafted by Town Counsel Article 7—This Article deals with the relocation of a hydrant to the property of the Hingham Institution for Savings bank down town, to cooperate with the downtown revitalization and free up a parking space downtown. Motion made to put on warrant made by n seconded by ob. All in favor 3-0. Meeting adjourned at 10:38. in favor 3-0 1�4� Approved By: Date: GZ it, Clerk asset Board o ater Commissioners 4 REPORT OF THE OPERA TION ANO MA IN TEN.w., NCE A FOR THE COMA SSET WW, rER DEP ARTMENT SEPTEMBE/�� 27, 2001 Submitted By American Water Services, Inc,. 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CAL � N N N N N N N N N N N N N N N N N N N N N N N N N N N cf) N tY 1 L O O O O O O O I O O O O O O O O O O C) O O O O O O O Cl O N N N N N N N N N N N N N N N N N N N N N N N N N N N N O a O O O O O O O O O O C) O C) O C) O O O C, O O C) O O O CD SL v C � O QQ M Cl) M CO Cl) CO Cl) M C'7 C) r) <") M C7 Cl) (1) M Cr) M Cl) Cl) CO') M Cl) CO Cl) O C, ~ 1C) N N N M N C') Q Cl) N r r O m Ell O C) O O r O O con N CV N CV N N N (V N CV CV N N N N N N N N U) C:)CL'j N TREATMENT PLAINT REPORT 0912712001 COMPILED BY JOE HAMIL TON and RICK MOSCA Events since 10 September 2001 Report_ General: Elevation of Pond is at 72" as measured at raw water well. Reservoir level at 17" below fish ladder deck. Retaining wails around Polymer and Fluoride equipment have been constructed and photographs have been forwarded to DEP. Alarm system tested on Monday, 24 September and functions correctly. Company will call mere then alert Police Department. Door Installation: Final door installed on second floor adjacent to Control Room. Panic Bar and new Iock installed on Generator Room Door 26 September. DISTRIBUTION REPORT 0912712001 COMPILED BY BILL MCAULIFFE & MARK KELLY Water main break on Spring Street near South Main Street. Approximately 15' of cast iron pipe had to be replaced due to the poor condition of the pipe. There were already two full circle clamps from previous repairs on the section of pipe that was removed Biszko pulled out a water service on South Main Street. The service was apparently an old abandoned service of which there was no record. Located the street gates and individual shut-offs for Biszko as requested. Biszko began the installation of new water main on Border Street and are continuing with the work on Elm and Summer Streets Replaced light bulbs in parking lot. Some of the fixtures require repair by electrician, which has been initiated. Continued hydrant painting. Began shutting off summer services as requested Installed 1 new meter Did 3 final meter readings There were 4 complaint calls for water main bypass too high in driveway. One complaint from a customer claiming that they hooked her house to the temporary main without her knowledge. Repaired several meters and meter outside readers that were not functioning properly during the last meter reading. Located and marked out water mains, shut-offs and service lines as requested by various contractors and utilities. There are many of these to be done due to the installation of residents sewer lines. Shut off service lines and worked with contractors installing / repairing services at various locations Answered dirty water and low pressure calls as needed Checked meter readings and for service leaks as requested Weekly checks of reservoir and Brook control structure — No problems found Weekly trips to the RTF TUTELA ENGINEERING ASSOCIATES, INC. MEMORANDUM Date: 9/27/2001 CC: George Hawklsey Job No.: P205 Arthur Leventis From: Domenic Tutela, PE Michael Schrader, PE To: Cohasset Water Commission Subject: Status Report for September 27, 2001 Water Commission Meeting Bear Hill: We inspected the Hatches that Amstar installed and found that there were deficiencies, we contacted Amstar, they will be on site next Tuesday or Wednesday (10/2 or 10/3). Gioioso will be in next week to complete punch list items, he has agreed to install the fire hydrant at Bear Hill also. Once the Hydrant is installed the line can be flushed and chlorinated, the line will be chlorinated by Gioioso or Hoadley & Sons. The painter is ready to chlorinate once this is complete. Phase A-1: Elm and Summer Streets have been totally cleaned except for about 400 feet, the lining process has been completed on all but about 700 feet of watermain. Video inspection is scheduled for tomorrow. On Monday there is a scheduled shut down on South Main Street (from the Hardware Store to Depot Court) at that time a new tee and valve will be cut in to connect the newly cleaned and lined pipe on Elm Street. By scheduling this work on a Monday we were able to eliminate impacting the two most critical water users, the Silver Spoon Cafe and the barber shop, a dentist's office in the effected area will be served with a hose connection for that day. The bypass is in place on Border Street, it has been chlorinated and will be sampled today for bacteria, and the customers will be connected as soon as the results are back. Paving. Biszko has agreed to do overlay paving on the relay section of Beechwood, on Rustic Drive and on Border Street, they had a brief discussion with Harold and will work out the details with him. Elm Street Hydrants: We are preparing an easement for the bank property. We spoke to Chief Lincoln, as requested, and asked if we could eliminate the hydrant at Stevens Lane, he replied that he'd rather keep the (relocated) Hydrant at Stevens lane and loose the hydrant in front of the Station. He claims it's too close to the station to be of any practical use. While this would satisfy his goals from a fire fighting perspective and also meet Dean Rizzo's goal of freeing parking on Water Project Status Memo Page 2 of 2 9/27/01 Water Commission Meeting Elm Street, it would result in an additional $2,000 to cut out a third hydrant ($6,000 total for all three). Bear Hill Project Photos iJ, x X Y, it 605-320.doc TOWN OF COHASSET Conunissioners WATER DEPARTMENT ROBERT E.KASAMEYER 339 Kin Street JOHN K.McNABB,JR. 8 GLENN A.PRATT COHASSET, MASS. 02025-1398 0""SS1 Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners October 1, 2001 @ 8:00 p.m. Members Present: John McNabb, Chairman Robert Kasameyer, Vice Chairman Glenn Pratt, Clerk Recording Secretary: Brenda Innis Guests Present: George Hawksley, Joe Hamilton Chairman McNabb called this special meeting of the Board of Water Commissioners to order at 8:10 P.M. John McNabb stated that the issues at hand were that of security, and read from a Terrorist Threat Advisory from the FBI that stated that in light of the September 11 attacks we should review the physical security of the system. Joe Hamilton spoke briefly (letter attached). Joe stated that chlorine would take out 99.99%of all chemicals. Glenn wanted to go over the disaster recovery plan. Rob Kasameyer stated objective is to protect Cohasset. Rob would like everyone to agree on a concept of protection. If there was contamination in the water what are the procedures? Joe stated that if the alarm was set off this would let us know that the plant should not be turned on. The water in the building would be tested immediately. The other damage if done could possibly be damage to pumps. In this scenario pumps could be rented to get the raw water upstairs to be treated. Glenn requested that George Hawksley contact AFA Protection to get put on some kind of schedule to have the system periodically checked. If there is a power failure of the back up generator is destroyed do we have the availability of a second generator? George stated that they do have a backup. They would use the same plan as used in the Y2K plan. If both tanks were taken out. The availability to hook up to another town to feed us in an option. There really is no way to test this at this point. This has been done in the past, but created quite a problem in the distribution system. Because of the difference in pressure between both towns. i Most of the contaminants can be taken care of through are filtration system as well as chlorination. If the chlorine cannot attack the contaminant, even at this point the government has not stated what to test for. Alarm system for the tanks is a high priority. Phone lines are already up there. It was agreed to have George will check with AFA into having the ladder on the tank as well as the underground chamber put onto the alarm system.. Wellfields: The Commission asked George to see whether the Sohier Street well is still connected to the system, and if so, have it completely disconnected. Glenn Pratt suggested we move the gate farther up the driveway to block access to all of the grounds. . This would be locked at night with a garage door opener type lock that would allow the Police to easy access in and out to do their patrols. Access through Riverview Drive: Rob Kasameyer stated that this could be a place of impact into Aaron River. If this were the case, then there is the fact of having it go through and be dissolved and then the fact that it would have to go through the processing of the plant. If the control structure on Beechwood Street is damaged what would be the procedure? George stated that again that is something that if damaged within a few days we could be up and running again. This is manageable. George stated that Billy and Mark have been going out to all points in town to check gates several times a day. Garage Doors: The Commission would like to have the alarm people to check out the area to find a simple or trouble free alarm put on the doors. The Commissioners want the door upstairs closed at all times. SCADA: George stated that the system is outdated and cannot be utilized. Locks: The Commission said that the doors to the pump room should be fixed so they can be locked during Commissioners meeting when the plant is not in operation to restrict access to the plant. This would include a lock for the entry to the pump room as well as men's room. Glenn recapped what George is to check into. It is as follows: • Copies of the Disaster Recovery Plan should be provided to the Commissioners • Contact AFA Protection to have a monitoring test schedule for monthly, quarterly etc. for the alarm system. • Ask AFA Protection about a new contract to alarm the ladders, hatches and valve chambers at the water storage tanks. • See about an alarm system to be installed for the doors in the garage/generator building. • Find out if Sohier Street Well is connected to system and if so disconnect it. • Move Gate up driveway farther and have some form of automated gate opener. 2 • Get quote on cost to fix all locks in ing, also put locks on pump room and meter shop. Meeting adjourned at 9:55 All in f r 3-0 Approved By: Date: GI n Pratt, CZ hasset Boa d of Water Commissioners 3 I address my concerns to the board in this time of National Crisis. My perspective is that of a Retired US Army Officer with 33 years service... one son,a Corporal in the Marine Corps Reserve and the other,a Sergeant in the Inactive Marine Corps Reserve after four years of Active duty,two of them overseas. My patriotism and that of my family is unshaken and we are united in our awareness of issues that confront us. To that end, as at home,here in the workplace the same standard applies, a universal cooperation is required,not adversarial panic that intends to raise our defensive posture beyond physical capabilities.Acknowledge we have no offensive capacity, which is unwarranted. Our community may need assurances but they don't need to be frightened with unnecessary verbage that may instill insecurity. I can assure you, my family and I drink the water. To understand terrorism,recognize its philosophy-exact maximum damage and fear with a minimum of resources. Let us place ourselves in perspective to this. Don't unreasonably embellish our importance in any strategy. George has developed a manageable security plan that delegates activities and documentation and avoids assumption by anyone. Gentlemen,prioritize the issue that is tantamount to your future-Economics. If the recession continues into the Is'Quarter of 2002,many citizens may confront financial jeopardy and defer paying bills and Real Estate Taxes.Business analysts have already acknowledged increased delinquent Credit Card payments. Other financial analysts are advocating stash and slash,cut expenses and increase savings deposits and cash reserves to meet expenses in times of reduced income or revenue. Let's serve the community by doing our jobs; complement success, don't dwell on deficiencies, acknowledge and move on. If we are all judged for only our weaknesses and never our strengths-then we are all failures. TOWN OF COHASSET Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. :s 339 King Street GLENNA.PRATT COHASSET, MASS. 02025-1398 ow►ss; Telephone' 383-0057 Minutes of the Cohasset Board of Water Commissioners Thursday, October 11, 2001 Members Present: John McNabb, Chairman Robert Kasameyer, Vice Chairman Glenn Pratt, Clerk Recording Secretary: Brenda Innis Guests Present: George Hawksley, Mike Schrader, Barbara Cook, Attn. Stephen A. Greeley, Tom McNulty Chairman McNabb called the meeting of the Board of Water Commissioners to order at 7:40 p.m. George asked Barbara if there was anything that could be put in the HVAC to block any contaminants. The vents cannot be blocked, but she stated that probably a type of filter could be used, she would check into it. Weston & Sampson Barbara Cook was present to report on the Review of the 5 year Capital Improvements Plan. Most of the changes for 2002 will take over a year to accomplish. 1. Installation of adjustable frequency drives and new high efficiency motors for the finished water pumps. $170,000 2. Effluent chemical feed flow pacing for post-lime and fluoride. $55,000 3. Preparation of DEM-required information for the dam and control structure. $16,800 Barbara will contact DEM in regards to the specification needed. 4. Disinfect ion by-products evaluation. $20,000 Total Cost- $261,800. 2003 4. Evaluation and design of raw water mechanical intake screens and related improvements. $221,000 2004 5. Replace filter media—With the understanding that if it get to the point that it needs to be replaced prior then it will be bumped up. Barbara stated that they are normally good for 10 years depending on the quality of the water. $147,000 2005 6. Repair and reconstruct lagoons - $147,000 7. Replace rapid mix motors, drives, shafts, and mixers - $32,000 Total Cost - $179,000 2006 8. Replace generator automatic transfer switch- $34,000. 9. Replace motor control center- $122,000 10. Install adjustable frequency drives on raw water and chemical feed pumps - $150,000 Total Cost - $306,000 Barbara stated that this priority list was put together after speaking with George and the personal from the Water Department. Rob would like Barbara to look at any issues that may arise in regards to security issues for the plant, reservoir and dam. George will also meet with Weston& Sampson. The Commission agreed to have W & S review security measures and make a recommendation to the Commission in about a month. ADA(Americans with Disabilities Act) requirements were investigated Barbara said she would have someone check into having a ramp put in. After a brief discussion it was decided to have a ramp put on the back and a sign on the front stating handicapped parking in back. Tom McNulty—Hingham Lumber Tom McNulty was present to discuss the Commissions requirement that he connect to the system by running 12" pipe to King Street. Tom wanted to know why he could not hook up to the main that is providing water to Cohasset Collision. Tom felt that because the board has changed their mind this is going to cost him a lot more money and time. He wanted to know if he didn't extend the main if the Water Deptaratment would refuse to give them water. Glenn stated that the board would like to extend the main, but they would not refuse water to Hingham Lumber. John McNabb said he agreed with McNulty that they should not be required to connect to the pipe to King Street, since fire flow tests show sufficient fire flows without it. Glenn asked Tom to look into the additional cost of having the 12" run straight down and remove the smaller 8" and 10" pipe. Mike Schrader suggested picking up the 12" at the collision center and running it along and up to Hingham Lumber. John made a motion to accept the plans as presented and Rob agreed. Motion passed 2-1. Construction Report: Larry Lincoln Schofield Road, issue re: Change to underground electrical service— Solution was found and approved by the Wire Commissioner, Steve Wigmore. Bear Hill Tank: Amstar will be on site Monday to complete the hatch repairs, the tank will be chlorinated on Tuesday. Biszko installed the hydrant today; Gioioso was unable to do the job. The line will be chlorinated tomorrow or Monday. Phase A-1: Summer Street is back on line, Elm Street has been sampled and chlorinated, Biszko is finishing hydrants and returning the homes to service. They would like to put in a hydrant across from the Legion on Summer Street. After a brief discussion the Commission decided that they do not want to have the hydrant placed there, because of possible public safety concerns. Border Street: Biszko is starting to grind the pavement in anticipation of beginning work shortly all homes are on bypass. Paving will begin shortly on Beechwood(relay section) and on Rustic Drive. Going to have Mike Schrader check with Biszko in regards to Spring Street and Bound Brook Lane. He will check to get prices and to see if they are interested in picking up the two jobs. If so Mike will come up with a change order. Steelco Fence Company: Mike spoke to them and a ball park price was $10,000. This would be for a fence with a key card access. George Hawksley reminded the Commission that a simple gate like the one already out there could be put up higher in the driveway and keep the existing as well. Harold Litchfield will be doing more paving in town and has it for the Town Warrant. John asked if Mike would get a list of the roads. Warrant: Attached is approved copy. Gioioso's bill was approved, but a note will be put on it to have Mike hold onto it until we tell him to release it. The Commission wants to make sure that they come back on Monday to finish up the work expected of them. Sestito Landscaping: 214 Atlantic Avenue Margaret Casey. Mike stated that even though people are driving and parking along that area again. This should put an end to the whole issue. Brenda will get a copy of the invoice for the gate boxes for Bingham & Taylor. Status Report: George Hawksley reported the pond level to be very good. Exterior lights fixed. Pad lock on the clear well. The Water Department performed daily security checks and found nothing. George supplied the Commission with estimates for upgrades to the security system. They thought that the quote for 2,755 was reasonable. This would be to add additional sensors. Upgrade to the Water Tank Security system would be at a price of$4,855. The Commission would like to have another estimate done. George will contact another vender and have them come in and give another estimate. ADT was suggested. Commissioner McNabb wants to have the estimate by the next meeting. See Attached detailed report. Rob stated that if we sold water to Hingham and took back North Cohasset residents the income brought in could possibly take care of the additional revenue needed. If this were the case then it would not be necessary to raise rates. Meeting adjourned at 10:5 All in favor 3-0 Approved By: Date lenn att, C C asset ark of t f Commissioners Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The follow inQ named bills of the Cohasset Water Depar:ment, amounting in the aa2reryate to S are hereby approved and you are requested to place them on a warrant for payment. 3yo aiS'. DATE: October 11, 2001 Credit I Name of Creditor I Account I Amount I Extended 1 American Water Senzces 15390-OU S43,681.94 2 -U 1,085.46 S44.767.40 3 I Tutela En-Clineerina Assoc., Inc. -3 S480.00 4 I I 1,139.76 h 5 I - S 1 1.280.00 6I I - 14.390.82 7 I 10.826.43 l� 8I I -Cl7,DI 1.422.00 S29,�;39.01 9 I Stiles Co.. Inc. I 7S U I 5216.72 10 I Joseph Calvi Jr. & Sons S200.00 11 j Sestito Landscaping S2.100.00 12 1 ; U,nA blueBook ISM on I I o%S.O i � 13 ( ` John Hoadlev&- Sons, Inc. S26.00 � 4 I Door Svstems Inc. S3'iS-M S7,316.20 15 10 5.00 S" 16 I dueller Co. S292.20 j Yk 11 i i ; �5"G I 1.639.00I S1.931.20 13 , ; Deutsch Williams Brooks ; -010 I S307.93 1 19 4-020 8 7 8.4 S-T S 1.1 S6.41 20 Stanles I ( S i 82.2> 21 I Weston &: Sampson S1.254.35 Norfolk Environmental i - I I S--,.S-20.32 A. 23 I Schlumberaer S921.60 24 I I 7 -U 207.43 S1.129.03 25 1 li.S. Pipe I rjUQ-31 I I 59.916.02 26 Hinaham Lumber 7'y-d S98.16 28 Iaria Bros., Inc. 5 _W I I 51,685.00 29 I AFA Protection I S-ab' S247.60 30 Tom Gioioso Construction 1 -310 , S26,174.27 31 I J. Damico I§ ?4, Sb S 1.442.11 h 32 I PSG I� ,� i S17,021.40 ti 33 IPA Landers I� ]� S1.090.42 34 I Brenda Innis 15lt y'020 S660.30 35 I Nuwater, Inc. 15$ C?-36o I I S6?.360.73 Biszko 5B"k�•3 0 5126.120.4 TOT.�L I c } g- 3yp,a1 SuP't G REPORT OF THE' OPERA TIO/1 f AND MA/NTE/1 A/IlCE FOR THE COMASSET WATER- DEPARTMENT OCT'OBER 11, 2001 Submitted By American.�Water�Sevices, Incc .biz American Muter Tilorks G:rlrirpatt%, Cohassef Division TREATMENT PLANT REPORT 1011112001 COMPILED BY JOE HAMILTON and RICK MOSCA Events since 27 September 2001 Report General: Elevation of Pond is at 74' as measured at raw water well. Reservoir level at 16" below fish ladder deck. New Locksets installed on Pump Room doors leading to Admin area and the Meter Shop. Exterior lights along driveway repaired by Whitney Electic. AFA Security did a thorough facility review. Padlock installed on clearwell hatch. Power Systems Inc serviced Generator on 8 October. DISTRIBUTION REPORT 1011112001 COMPILED BY BILL MCAUL/FFE& MARK KELLY Performed routine security checks Began Quarterly meter reading Located private water line on Crocker Lane. Tapped 8" main going across Crocker Lane in order to provide water to Cohasset Diesel. Located the street gates and individual shut-offs for Biszko as requested. Biszko began the installation of new water main on Border Street and are continuing with the work on Elm and Summer Streets Repaired lights in driveway. Continued hydrant painting. Began shutting off summer services as requested Did 3 final meter readings Ti,ere were 4 camplaint calls for water main by leaks. There have been no other complaints regarding water quality. Repaired several meters and meter outside readers that were not functioning properly during the last meter reading. Located and marked out water mains, shut-offs and service lines as requested by various contractors and utilities. 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N CO �J O O O O O N O r a Cn ti f` CD CX7 Cn CO t1] to f-_ 00 co "T CD N fl- (V CD Co C7 Q Cf) ,T (f) co 0 CD rt ,t m m 3 0 LL N N N N N N N N N N p N 3 N N cV N N CV N N N N N N c0 N O O O O O O O O O O O N CL N N N N N N N N N N O a -O O O O O O O O O O N p a � �� m m rn co co m m rn rn � m CD a cry Cl) c7 M M Q C') E m cD r` W v co ILLL IN 0 I- TOWN OF COHASSET Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. 339 King Street GLENN A.PRATT COHASSET, MASS. 02025-1398 °NAB Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners Thursday, October 25, 2001 Members Present: John McNabb, Chairman Robert Kasameyer, Vice Chairman Glenn Pratt, Clerk Recording Secretary: Brenda Innis Guests Present: George Hawksley, Dominic Tutela Eileen Commane, Mike Schrader, Mark Bartlett,Keith Bossung Chairman McNabb called the meeting of the Board of Water Commissioners to order at 7:40 p.m. Hingham Mass-American Water According to Keith Bossung, engineer Doug Potts for Mass American Water contacted DEM. He reported that the unaccountable water in Hingham is not an issue with DEM for proposed transfer. Determination of significance has to be reported to DEM by Hingham. John McNabb requested that Mike Schrader of Tutela Engineering get the appropriate permits that need to be filed. One of the permits would allow Cohasset to increase in water drawn by Cohasset. Listed below should be followed: 1. Draft Water Needs Forecast to the DEM Office of Water Resources 2. Submit demand amounts to the Mass Water Resources Commission. 3. Apply to the DEP for an increased withdrawal registration Dominic Tutela suggested that Hingham write up a formal request to the Town of Cohasset Water Department requesting the amount of water that they are looking for. This way there is a formal request to be filed with the filing to DEM. Glenn requested from Keith Bossung of Mass American Water Company that they give us an amount of what they can spend and that way the Commission could see if we could work within these guidelines. Hingham stated that they were under the understanding that once the rate specialist was hired this would give them a better idea. Other alternatives that Hingham is looking into for water are the MWRA and Bluestone project. Hingham agreed that some preliminary numbers would be put together for the Commission. When and if the Cohasset residents on Hingham water were brought back to Cohasset there would have to be some consideration to Hingham for their loss of revenue. This would include resident's fire hydrants. Glenn asked what would Hingham expect for a margin? Hingham deferred the answer till a later date. Return of investment through Hingham's Board of Selectmen is 11.5%. Hingham reiterated that the Town of Hingham was behind them with the development. Also Keith Bossung has spoken to the Town Manager of Hingham and stated that the town was behind them and in favor of the new development. Eileen Commane of Mass American Water requested from Dominic a copy of the distribution map for their Engineers to get a look at. Steve Tambini is there in-house engineer who would like to look at the map. John requested that Hingham Water attend the meeting scheduled for Thursday, December 6 2001 to continue these discussions. Glenn stated that he could not understand why we would pay out of the capital money. Costs should not come out of our pocket. Rob agrees that we should proceed carefully especially since they have not come up with any numbers to date. Glenn felt that they should make some form of commitment. John McNabb said that anything we pay for capital expenditure could be build into the base for the rate paid by Hingham. Tutela Engineering Ellms Meadow Bid: 8 companies requested the RFP but only one bid came in. TJ Ogden from Tewksbury proposed $197,050: Dominic suggested sending it out to bid again right away with changes to hopefully reduce the cost. Also Tutela will contact the DEP regarding the spotted turtles to see if they can have a little more flexibility. Tutela would like to take out the piping and not have it be part of the contract. They were willing to put in temporary piping. This would reduce the cost immensely. Mike Schrader reported the following: Amstar completed the Bear Hill Tank. The will be back on Monday to install the hatches and disinfect the tank. All approved the purchase of the gate for the tank access road through Steelco. Mike Schrader will proceed with the purchase. Phase A-1 Border Street completed. Water main replacement or cleaning/lining is complete. The paving is being coordinated with the Contractor and Harold Litchfield of the DEF- Gioioso has been in town for the past week and completed the punch list. 2 Summer and Elm Street will be temporary patch to get through the winter. In the Spring have permanent patch with infrared. Norfolk Environmental RFP 8 bidders only one actually bid for financial rate specialist. Woodcock and Associates. Mark stated that they are very strong. The bid was for $49,000. Mark had three options: John and Rob stopped Mark from proceeding stating that based on recent calculation by Rob, Town Accountant and Treasurer that they did not need a rate increase immediately. Rob stated that it was stated that if we did not do the GASB conversion that the bonding rate might go down. He did not know if that in fact was true. This was to have a plan ready for GASP or Enterprise Fund. It was agreed that a rate increase is not needed for at least 2-3 years. GASP is probably not needed for at least 2 years. 20 year plan would be great but not needed immediately. Mark Bartlett stated that he would have to get back to Woodcock and Associates with the answer from the Commission. Glenn Pratt asked if it was necessary to pay to have a rate done. It was decided that the Commission would read over the proposal and decide if they would proceed with the possibility of reducing the scope. The Commissioners all agreed that the bid was much higher than originally anticipated. Mark stated that a decision needs to be made by November 15, 2001. Rob Kasameyer put together a chart showing the debt servicing. This shows that everything should be fine for several more years. There are some periods of time when it is going to be very tight, but they are comfortable with the results. Rob met with the Town Treasurer, Manager, and Finance Director. Rob Kasameyer stated that this information was forwarded to Mike Buckley today for review. There was then a discussion on the Enterprise Fund. Rob felt that the more he found out about it the less advantageous he finds it. Rob would like to know what is in the best interest of the Town. John suggested changing the warrant article to reflect that a surplus could be rolled over from one fiscal year to the next. Notice of Intent on CHL landfill per local wetlands bylaw, and related CHL matter. There has been minimal activity on CHL issues since our last meeting. The next Conservation Commission meeting has been postponed. Commissioner McNabb discussed section 6 of the proposed agreement with CHL, which he said diminishes everything that the board has tried to do. The Commission wants the trench so that no leachate can get out from CHI,to the watershed_ John supplied the Commission with a signed agreement that Paul Barry agreed to covenant, but no transfer station. This is legal, but not the best way to protect the water supply. John stated that this was done without a review of any committee. John is going to write up an amendment to section 6. This will not disagree with the section only the portion that refers to the Water Commission John would like Mark Bartlett to look at Exhibit E and write up a report to his findings. There was a request from Moehrke, Mackie& Shea, PC for public records—See Attached Watershed Monitoring—(See Attached Chart) Commissioner McNabb would like a chart put together giving comparisons of previous years for the nutrient sampling. SWSPP— Source Water Protection Plan. Mark left a set of maps. John would like these maps sent to him on cd-rom for his GIS system at home. Brown's Auto Body—(See attached location plan for sampling) Capital Budget for Watershed Protection—(See attached table) Commissioners will review and make suggestions or changes and get back to Mark. Routine Matters Minutes—Minutes were given to the Commission this week for October 11, 2001. John returned them with comment. Brenda will make changes and submit to Glenn for his signature. Status Report/Housekeeping George Hawksley submitted his usual report. (See Attached) The Commission requested that a copy of the AFA report on security be sent to Barbara Cook for her review of the security issues.(See Attached Report) George Hawksley asked if American Water could have the sign for Pape repaired. George will contact Hassan to do so. Simon Tempest (See Attached) Commission commented that the idea of them looking for reimbursement for something that was stipulated prior to construction is absurd. Brenda will look into the old Commissioners note to find out if the commission agreed to pay any of the cost. $63,641.00 is the request from Simon. The Commission felt that this cost was way out of line. Abatements—Liam &Bernadette O'Connell of 48 Linden Drive. The Commission denied the request for abatement. Commissioners Comments Technical changes for Town meeting articles for November 5th need to be back to John McNabb by Monday, October 29th. Little League field needs to be patched again. Hold back money from McLaughlin if patch is not completed. 4 Meeting adjourned at 10:45, All in favor 3-0. / Ui Approv d By-, L / Date Tenn P16it, Clerk Board of Water Commissioners 5 NORFOLK ENVIRONMENTAL Reply to: 1244 Broadway Raynham, MA 02767-1973 Phone (508) 822-5500 Fax (508) 822-1611 MEMORANDUM for Meeting October 25,2001 TO: COHASSET BOARD OF WATER COMMISSIONERS //�� FROM: Mark S. Bartlett, P.E., Norfolk Environmental 4 ,7l s SUBJECT: STATUS REPORT on VARIOUS PROJECTS & REQUESTS (158.07) DATE: October 25, 2001 Cc: B. Moran (Norfolk) RFP for Rate Specialist / Financial Management Services Norfolk issued an RFP addendum on October 11, 2001 to respond to questions raised by one of the prospective bidder (see Copy of Addendum 91 attached). Although a total of eight (8) RFP's were issued to prospective bidders, only one proposal was received on the due date of October 18`". The proposal received is from Woodcock & Associates (who teamed with another prospective bidder, Mark Abrahams). Norfolk has reviewed the proposal and find it to be complete. The apparent overall ranking per our review of the evaluation criteria is "highly advantageous". .Four (4) copies of this proposal are being delivered to the board at tonight's meeting for your review. An early decision on selection of this consultant is possible since a period of comparative ranking is not necessary. After the Board has read the proposal, a letter or memo of recommendation should be issued from the Board to the Chief Procurement Officer, Mark Haddad, who has the price proposal. Upon his review of the price, a decision can be made. Choices are: (1) Contract with the consultant per his non-price and price proposals; (2) If the proposal is deemed not affordable, the town is allowed to negotiate to seek a lower price, but it must be for the same scope of work stated in the RFP; or (3) Re-bid using lower selection standards. (not recommended) Notice of Intent on CHL landfill per local wetlands bylaw, and related CHL matters There has been minimal activity on CHL issues since our last meeting. The next Conservation Commission continued NOI hearing has been extended to December 13, 2001. We received a copy of the request to the Board from the law office of Moehrke, Mackie & Shea, PC, and have been gathering the documents requested. A list of documents that we propose to release on your behalf is attached for your review. Also, this week we received an e-mail copy of a proposed Settlement Agreement between the town and CHL. We have reviewed this and find it to be very similar to the prior proposal of 1999-2000. Two key technical exhibits, "Exhibit C - Leachate Performance Standards and Monitoring Program", and "Exhibit E - Leachate Remediation Actions" were not received. These technical exhibits should be reviewed by Norfolk if the Board wishes to consider signing the agreement. Also, as requested, we have provided a summary of fees charged for consulting engineering technical assistance during CHL Settlement Agreement negotiations (total $20,335) based on invoices from 8/27/98 to 8/27/01, (see attached letter). Industrial and Hazardous Waste Consultants Division of Norfolk International Corporation, Raynham, Massachusetts 02767 MEMORANDUM for Meeting October 25, 2001 with COHASSET BOARD OF WATER COMMISSIONERS HI, landfill Monitoring Reports S 4- The 2001 first and second Quarterly Reports° on environmental monitoring of the CHL landfill Zn t J have been received from the Board of Health per our recent request. These will be reviewed for a report to the Board next month. GIS Management of Watershed and Distribution System Information The watershed GIS component is complete except for updating the database with more complete records on sewer service areas as provided by the Board of Health, and drainage system information has been gathered in a preliminary way which will be added to the system as well. However, as part of recommended capital budgeting, a complete survey and evaluation of the drainage systems within the watershed is necessary as part of a larger stormwater pollution prevention plan. After this new information is in place we plan to revise the existing plant GIS installation. At that point, training could be arranged on operation of the Watershed component. Otherwise, the prime focus since our last meeting has been on development of "hot-link" routines to access the developing data base of field cards and as-built records for gate valves, hydrants, service connections and water mains respectively. Bedrock Wells Norfolk performed the third quarterly sampling (September sampling) of the watershed bedrock wells and the report is being prepared for issue this month. Watershed Monitoring The latest testing results for the surface water locations that have been previously monitored within the watershed near Lily Pond (see attached data tables). This sampling round also included new locations that were selected as part of our DEP SWSPP project per the "Proposed Long Term Sampling Plan (dated 8/9/01)" which was submitted for your review last meeting. SWSPP - Source Water Protection Plan Please see the Draft Report (work in process) as submitted with this memo for the Board's review. A complete draft copy should be available for review by DEP and Cohasset and the member watershed towns before Thanksgiving. (We are being delayed by DEP approval of the sampling quality assurance plan). Also provided with this memo are four (4) descriptive watershed maps that DEP requires as part of the plan. These maps are at least 95% complete pending draft review by the towns and DEP. mu�i4, 'L� u_ J AJ tJt Mvvp F Brown's Auto Body Site Investigation The investigation has proceeded in accordance with our previously submitted schedule. Well locations have been selected and we have obtained dig safe and Water Department clearance for these locations. See attached location plan for proposed monitoring wells. Installation of these additional wells is to assess the current degree of site contamination and migration. Drilling is scheduled for this Monday October 29, 2001. Capital Budget for Watershed Protection Please see the attached table "Five Year Capital Budget (Draft for Discussion with Board)" which has been prepared as requested by the Board for discussion at tonight's meeting. °2001 First and second quarter reports which are the Sitec May 17'h report for February 2001 testing; and the Sitec August P report for May 2001 tests. 2 Macintosh HD:Desktop Folder:Cohas 10.25.01:10.25.01 CBWC mtg ADDENDUM#1 (Sent October 11, 2001 by Fax and Express 1 day mail to all companies or individuals of record as of 10/11/01 that have requested the RFP from the Cohasset Water Department) TO: All Proposers who have received the Cohasset Water Department RFP for Rate Specialist/Financial Management Services- Cohasset Water Department The Board of Water Commissioners offers the following response to questions raised in a letter received from one of the potential proposers. Receipt of this addendum should be acknowledged by including a completed "Proposal Form C - Acknowledgement of Receipt of Addenda" in the proposals that are submitted to the town in accordance with 3.2.6 of the RFP: Question # Questions and Responses 1 Has the Town adopted Chapter 44, section 53 F (1/2) to establish an enterprise fund for the Water Department? Response: The answer is NO. 2 Does the Town's Special Legislation allow water surpluses to be carried over to the next year or are any surpluses deposited back into the Town's General Fund? Response: Special legislation does not allow surpluses to be carried over or to be deposited in the Town's General Fund. If surpluses are not spent on construction, then they are supposed to be used to reduce water rates. See the following excerpt from the Special Legislation Chapter 128 of the Acts of 1886, Section 14A, as amended: "The income of the water works shall be appropriated to defray all operating expenses, interest charges and payments on the principal as they accrue upon any bonds or notes issued under authority of this act and all acts in amendment thereof and in addition thereto. If in any year there should be a net surplus remaining after providing for the aforesaid charges for that year, said surplus, or so much thereof as may be necessary to reimburse the town for moneys theretofore paid on account of its water department, including any funds transferred from the Reserve Fund under provisions of section six of chapter forty of the General laws, which are hereby authorized, shall be paid into the town treasury. If in any year there should be a net surplus remaining after providing for the aforesaid charges and for the payment of any such reimbursement in full, such surplus may be appropriated for such new construction as the water commissioners, with the approval of the town, may determine upon; and in case a new surplus should remain after payment for such new construction the water rates shall be reduced proportionately." ADDENI.-HAI ISSI,F.D ON BEHALF OF COlIASSET WATER COMMISSION BY: NORFOLK tiN% IRON MENI'AL, 1244 BROADWAY. RAYNIIAM. MA 0-27,67 (508)-8'2-5500 Project 158.11 [)Df NDI.\I ---I October 1 1. 2001 fz1 I, hrr Rare tipeciali;t 1=inoncial Management ser\ices - Cohasset skater Department"'. Paue 2 Question # Questions and Responses 3 Page 1-9 indicates that proposals are to be marked "Facilities Audit and Capital Improvement Plan - Cohasset Water Department". Is this the correct Identification? Response: Question 3 reflects an editorial error - The proposals are to be marked as noted in instructions on page 3-2., that is, "All proposals must be marked (on the outside of the envelopes): 'Rate Specialist / Financial Management Services - Cohasset Water Department"'. 4. Does the Town or the Sewer Department have a written contract with the Hingham Massachusetts-American Water Company regarding the wholesale sale of water (not operating contract)? Response: The only agreement between the Hingham Massachusetts-American Water Company and the Cohasset Water Department is an "Emergency Interconnection Agreement" of 1992. This agreement continues in effect from year to year, provides rights to both departments to open the valve separating the two systems in the event of any supply or distribution emergency, with notice; and except for extraordinary cases, an emergency is not deemed to extend beyond three days. 5 Do the Department's billing records provide meter size and water use information separately for irrigation only or lawn sprinkler accounts? If not, can these be provided? Response: Presently, there are only about four customers with separate lawn sprinkler meters. However, with the introduction of new sewer service in North Cohasset, the Water Department anticipates many requests for separate lawn sprinkler meters in the coming year. 6 Can the Department provide summary water use data by rate step? That is, can the Department provide total water use in each rate step? Can it be provided by quarter? How many years of historic information are available? Response: Water consumption is totaled by quarter, and there are about 3 years of historical data actively available in the office. The department does not track water use by rate step. ADDF..NDE1N1 ISSUED ON BEHALF OF COHASSET WATER COMMISSION BY: NOR FOLK I NVIRONME:N FAL. 1244 BROADWAY. RAYNEIAM, MA 02-6- (508021-5500 Project ..158.1 1 ADDENDUM •`I October 11, 2001 RFP for Rate Specialist Financial Management Services -Cohasset Water Department"'. Pa�_e Question # Questions and Responses 7 Can the Department provide the number of water meters by size? Can this be broken down as to seasonal and non-seasonal (according to the rate schedule)? Response: The answer is Yes, the Department can provide the number of water meters by size. The Department also has a listing of the summer / seasonal water services that would be available. 8 Can the Department provide the number of private fire sprinklers by size? Response: Answer is Yes. The Department has a list of fire sprinkler services by size. ADDENDIiM ISSUED ON BEHALF OF COHASSET WATER CONINIISSION BY: NORFOLK ENVIRONMENTAL, 1244 BROADWAY. RAYNHAM, MA 0-7767 (508)-823-5500 Project t 158.11 FROM Cohasset Water Dept FAX NCI. Sep. 28 2001 12:18PM P2 r I` c,c O Gov cdd v x' +- a L o , 41 o n ca M O tr. !N oc 00 cn cl N C kNnM n l -D _ 1 o c - o u O h 4 N I O� CIO O � � CD L y rA 11, �- a� CA O 0 rC cG L� r= �y/ cc � 6- C/7 rT� P. ai 7 d oC �= r L 0 C144 -,4 d cn v> >. p o a 0 c» cc V °3 w '� ca v 'v O j 73 004 cd 6 v y Y Z f ^ O Q C/1 Z J N �.�* I R- N �+ F-� �/"1 ; M 0 F-' o -CA ai U o TA CA ell r� N h N oo �� ` ttt 00 N O a> �; b NORFOLK ENVIRONMENTAL Reply to: 1244 Broadway Raynham, MA 02767-1973 Phone (508) 822-5500 Fax (508) 822-1611 October 19, 2001 Mr. John McNabb Cohasset Board of water Commissioners 339 King Street Cohasset, MA 02025 Re: CHL Landfill Engineering and Consulting for Services Related to CHL Landfill "Settlement Negotiations" Dear Mr. McNabb: In response to your request, we have compiled the following summary of the total amount of hours, dollars and expenses from Norfolk Environmental for the above referenced project. The compiled costs are for engineering services to prepare several draft Settlement Agreement Technical Exhibits F & G, that included developing post closure monitoring and remediation programs and cost estimates. These services also included preparing for and attending meetings with attorneys, consultant and Town officials. Please feel free to contact me if you have any questions or need additional information on this matter. Date Invoice # Hours Amount Expenses 08/27/98 2092 13.50 $1,215.00 $28.00 10/09/98 2140 21 $11890. $50.75 12/7/98 2215 69.75 $5,670.00 $192.29 04/09/99 2353 119.6 $10,720.50 $194.63 08/18/99 2545 1 $90.00 $0 08/27/01 10530 7.5 $750.00 $28.70 TOTALS 232.35 $20,335.50 $494.37 Attached to this letter is backup documentation for the numbers/dollars found in the chart. Sincerely, �L� �J t��4r Mark S. Bartlett President Enclosures Industrial and Hazardous Waste Consultants Division of Norfolk International Corporation, Raynham, Massachusetts 02767 s. M A l F- Id 0 Ut OK N 3 f 0 rr� r 59 I FlO� 2 Q �wh 04 co a t' Y - _ NF . ,�rvn sew v r I a�►� . 9 J or. Mw-`{ rJFle-- I u2-rrack-5 �� • Cll) Tn �t IJFV-3 SovK+ aF j��iv� �,�w,,ts goot Q � Oo vAo7 - � +� ac a .� = g - I S' 0�s t `r xt►+a - Em 'Are .�•ice 1 Page 12 1 Ripley Street ll � J . . . . . . . . . . . Gravel Surface . . . . . . . . . . . MW-2 . . . . 55 gallon drums . . . . . . . . . . . on concrete pad . . . . . . . . . . . Calculated . . .. . . . . . . . . i------i Groundwater Flow dire: ' i O MW-1 to southeast I T r l . . . . . . . . . . . O ----- ' ------------ - � Concrete I I . . . . . . . I Fill pipe . . . . . . . . . en at curbs; . . . . . . . . & - - • e I CrTCAS Area of --••( CD Traps Vent �Iigh Magnetometer Readings O - ------ �► 0 . . . . l MW-4 p • • � � • • - SITE • • • ' ' ' Paved . . . . . . . Area BUILDING 8t Oil � . . . . . . . . . . Trap � MW-3 ------ Soil ~� Stains : : : : : : : : : : Not to scale Figure 3 22 Depot Court EnviroBusiness, Inc. Site Schematic Cohasse4 Massachusetts (61'1} 868.4321 Cohasset Water Dept. Moehrke,Mackie&Shea,PC-Public Records Req't 10/26/01 Lily Pond Watershed (DRAFT) LIST OF DOCUMENTS TO BE SENT TO MOEHRKE, MACKIE & SHEA, PC PER A PUBLIC RECORDS REQUEST 1998 Report on Potential Impacts from CHL and follow up: • Norfolk Environmental's "Report on Potential Contaminant Migration from Cohasset Landfill to Lily Pond- dated 10/8/1998 • Memo re: CHL Closure/Post Closure Report Review w/location plan for proposed monitoring wells Bedrock Well Installation & Monitoring • Plan of well construction detail • Record of Conversation with Paul Shea and Richard Bastow re: wetland delineation for a NOI, dated 1/6/00 @ 9:30 am. • Letter addressed to John McNabb from Richard Bastow re: Proposed work plan for installation of Bedrock Wells for Watershed monitoring with location plan for proposed monitoring wells attached, dated 1/6/00. • Notice from Town of Cohasset Conservation Commission "Please Read This Page Immediately" - file# 13-526 with Order of Conditions attached, filed 3/20/00 • Notice from DEP, Metropolitan Boston-Northeast Regional Office re: Notification of Wetlands Protection Act File Number DEP File# 13-526, stamped 511100. • Letter addressed to John McNabb from Thomas Foster on behalf of The Trustees of Reservations to grant The Commission permission to install 3 bedrock wells and 1 overburden well in Whitney &Thayer Woods, dated 5/10/00 • Letter addressed to Paul Shea from Richard Bastow re: DEP File# 13-526 (Installation of 3 Bedrock Wells and 1 Overburden Well within Whitney Woods, dated 5/17/00 • Memorandum addressed to MSB from Richard Bastow re: Field Work Memo (drilling methods used) with sketches attached, dated 8/22/00 Cohasset Water Dept. Moehrke,Mackie&Shea,PC-Public Records Req't 10/26/01 Lily Pond Watershed Review of CHL Quarterly Environmental Reports • Norfolk Environmental's "Review of Cohasset Heights Landfill Quarterly Environmental Reports for Fourth (1999) and First (2000) Quarter", dated 7/28/00. • Norfolk Environmental's "Review of Cohasset Heights Landfill Quarterly Environmental Reports for Second, Third and Fourth Quarter 2000, dated 6/14/01 Commission's Request for Determination of Applicability and CHL Notice of Intent • Norfolk Environmental's "RDA - Concerning the Discharge of Leachate from Cohasset Heights Ltd. Landfill to the Lily Pond Water Supply Watershed", dated 8/31/00 • Memorandum addressed to John McNabb from Richard Bastow and Mark Bartlett re: CHL Landfill Capping Research (present our findings as relevant to the RDA that was filed with con com, dated 11/30/00 • Memorandum addressed to John McNabb from Richard Bastow and Mark Bartlett re: CHL Landfill -Request for Determination of Applicability -Leachate and Underdrain Research, dated 11/30/00 • Letter addressed to James Dedes, Chairman of Con Com from Mark Bartlett re: CHL Notice of Intent prepared by SITEC Env., dated 6/14/01 N O m O) fa a a E E U + � C 0 o a J O N O pp '0O O O O O O O O y N O O C) O O CD CDO i0 O Ini° c`') CO N Ocli O 69 fA f9 6N9 H wv CY p C r r N N r Cl) co N ` m H a L y C T l0 cO C N'O L p C � J° 2 taco "1Ec `° aci m 0m�� aci y rnE m c y y no m E C O d0 O 3 m y0 m E .U-. y t— tam > E _ _ m `� 0 N m E C�p yp ' C(7 •° C n.C L co a) O ` m m 7 U m E L y .0 O a) O —fig m C O.m_. m C fa m y L m N m m O N r C C C N r C rm y m y E d C C C y..- 0 O m m L1 U.m. 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E c o f aNi aEi 7 o O c m d ° 0-0 E �o c > mcm nc 00 7 C7(n C � 7 > � m'c—L 3 C72`M.0 0-a c0 N°? dC d m W oa m N m—`02 Uco C O 0 O) .c d C m c rn m x J ° > o c m �tf w c U c p Q L Em c- 5 `° °' o 2 N O LL d N c C LLJ l0 _ O O = U Q• Q m ° U Y N c O T C: ° mS m 3M n a) (n •C —y C L m O E w o ,� oo ° > m m m a Ec d >2 � C O (9 m N U J M y C CL_. m rat � 7 O m Z n ''O N 7 3. O ym E E > _ � mm 0m 0 v°Di C > 7 J d O ra m J N U E N 0 E > NO N m = O m 0 m A u°. m`r w U 0 m U U F- m y E r_ 0 rn '> c u1 Y O O O O M co 0 C) ° 0 N N N N p Z O O N N p N O N O O N N N N N A -— ! Douglas E Potts 10/17/2001 06:10 PM To: Eileen Comma ne/MAWC/AWWSC @AWW cc: Keith Bossung/MAWC/AWWSC@AWW, Mark Schubert/SYSENG/CORP/AWWSC@AWW Subject: Re: DEM-demand projections F, Eileen, Sorry I didn't get back to you earlier.... I was waiting for an answer from the DEM, which I received yesterday. Two issues/permits are involved here: 1) Cohasset will need to determine if they will exceed their current withdrawal registration when selling to MAWC. If so, they will need to apply for an increased withdrawal registration. This is basically a 3-step procedure: First, Cohasset must develop a Draft Water Needs Forecast(demand projections), in coordination with the DEM Office of Water Resources (DEM/OWR). The demand projections would of course need to reflect the volume of water to be sold to MAWC. Second, they must submit the demand amounts to the Mass. Water Resources Commission (WRC) for approval. Third, they must apply to the DEP for an increased withdrawal registration, using the approved demand projections. Cohasset must meet the DEM/OWR conditions, such as UAF < 15%, and residential gallons/capita/day < 80 gpcd. 2) For MAWC's part, you will need to apply for Interbasin Transfer Act(ITA) approval, since MAWC is the "receiver". Water is to be transferred from the South Coastal Basin/North & South Rivers Basin to the Boston Harbor/Weymouth &Weir Basin. Since the proposed volume is < 1.0 mgd, and since the donor basin is not listed as a "stressed basin", you may apply for a "Determination of Significance" (as Charlton did for purchase from MAWC). As far as I can tell, MAWC's UAF water will not be an issue here. I would be happy to put together the ITA"Det. of Insignificance" application for you. I would also suggest that you contact Cohasset and ask them to contact the DEM/OWR office before you meet with them. I will be on vacation starting tomorrow, and returning Wednesday, October 24. If you have any questions before then, however, feel free to call my cell phone: 267-254-5455. I'll be checking the voice mail periodically. Doug Douglas E. Potts, P.E. Planning Engineer American Water Works Service Co. 856.566.4035 Eileen Commane Eileen Commane To: Douglas E Potts/SYSENG/CORP/AWWSC@AWW, Mark 10/17/2001 12:26 PM Schubert/SYSENG/CORP/AWWSC@AWW cc: Keith Bossung/MAWC/AWWSC@AVWV Subject: DEM-demand projections Doug/Mark Have you contacted DEM and if so what requirements will be imposed upon MAWC relative to the purchase of water from Cohasset? We have another meeting with the Cohasset water commissioners next week. TOWN OF COHASSET Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER - 339 Kin Street JOHN K.NIcNABB,JR. g GLENN A.PRATT COHASSET, MASS. 02025-1398 °NAB Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners Thursday, November 15, 2001 Members Present: John McNabb, Chairman Glenn Pratt, Clerk Recording Secretary: Brenda Innis Guests Present: George Hawksley, Mike Schrader, Arthur LeVentis, Barbara Cook, Margaret McCarthy, Robert Eiben, Ralph B. Hill, Florence Hayes, Catherine Baker, Roberta Martell, Dave Martell Chairman McNabb called the meeting of the Board of Water Commissioners to order at 7:30 p.m. Robin Martell and several residents of Hammond Avenue attended the meeting stating the pressure of the water on Hammond Avenue is unacceptable. Mike Schrader of Tutela Engineering made the following suggestions: • Put an extension of the 150 feet of 6" main and fit the end with a blow off or a flushing hydrant. $12,000. • Run the whole thing with 8" at a cost of$60,000 • 3rd alternative is to loop through Locust Road. Tutela will have a flow test done on Hammond Avenue. This flow test will determine what is proper solution. Tutela will talk to Mark Haddad and Harold Litchfield in regards to the drainage problem. Commissioner McNabb stated he would try to put an application in at the next Town Meeting if needed. Mike will put together what is needed and have Gioioso come up with a proposed price. Commissioner McNabb and Pratt told the residents of Hammond Avenue that if they could not get to it within the next month then it would be put on the agenda for spring of 2002. Tutela Construction Report Bear Hill tank has been filled to about 2/3/full, a sample taken on Monday 11/12/01 shows the VOC's and bacteria to be within acceptable levels, the Tank may therefore be returned to service. The testing method that analyzes for VOC's also includes TTHM's. George Hawksley, Project Manager of American Water Services reported that the TTHM's were 109 versus the limit of 100, there are no TTHM's in the paint used on the tank so this is all attributable to the water itself, this may be due to the fact that the water main up to the tank has been shut off from the system for almost six months. Commissioner McNabb requested that the tank be tested again in 3 months. Phase A-1: Biszko has completed all pipelines and service work associated with the contract and is currently performing permanent patching on Beechwood Street. The relay section of Beechwood and Rustic Drive will be overlaid this season, and Border Street and Elm/Summer Streets will be done in the spring. Mike Schrader submitted a bill to the Commission addressed to Biszko regarding extra work items they had submitted totaling $19,547.71. Tutela reviewed the invoices against their records and recommended a change order for the revised amount of$15,225.28. The Commission told Mike to proceed. Ellms Meadow: Tutela issued the job for rebid as discussed at the previous meeting. The new bid opening date November 28, 2001 at 10: a.m. Mike reported that five of the plan holders have expressed interest in the rebid. The project was modified to reduce costs the biggest change is the state Natural Heritages Division concession to allow the use of lightweight ATV's to be used in conjunction with rubber or timber matting in the wetlands area. Tutela also requested that the town not flood the meadow this winter for ice-skating. Mike Schrader reported that he was approached by the Town Manager to relocate the fire hydrant located in front of"Cards and Shards" on South Main Street. Mark Haddad would like it moved 150' northwest to a location near the liquor store. The Commission agreed and said that this could be put in with Hammond Avenue in the Spring. Glenn Pratt asked Mike about the cost of the hydrant in front of the Fire Station to have a new extension put in. Mike said he would check into it. Glenn then brought up the subject of the leaking gate at Riverview Drive. It was stated that it needed to be fixed before winter. Mike will contact both Biszko and Gioioso for prices. Commissioner Pratt then brought up the subject of hydrants. He wanted to know if Biszko had been contacted as to when they will be painted and to make sure that the chains get cut off of the new hydrants. Commissioner Pratt said that this should be done before they leave town. Commissioner McNabb stated all Capital Projects now use account number 5800-385. Mike Schrader supplied the commission with a summary of cost estimates for various streets that have been discussed in the past. The numbers have been revised to include the estimated costs associated with controlled density fill and infrared pavement patching, (Summary Attached). Weston& Sampson—Review of Security&Emergency Procedures: Margaret McCarthy reported on behalf of Weston& Sampson. Margaret included a written report which was broken down into three levels. Each level represents not only an increase in security level, but in capital investment required. Level 1 covers areas that ware weak in the current security system. Level 2 represents and enhanced level of security, and level 3 has a high capital cost outlined. (Detailed Report Attached). Keypads are probably more advantageous and in the long run would save money. The code can be changed vs. changing the locks completely. Barbara Cook went to an AWWA meeting and received a survey, which she gave to George Hawksley. This survey allows you to call in and see what our vulnerable areas are in the plant. Both Barbara and Margaret of Weston and Sampson agree that the most important issue is to have a plan in place so that if in the case of an emergency you are not wasting time. American Water does have this currently in place. George supplied the Commission with a breakdown of different options, which were supplied to him from ADT Security for upgrade of the alarm system. This would include upgrade of keypad. Minutes: Minutes were given to the Commission for there review of the 10/25/01 meeting. Glenn Pratt signed off on the minutes for the meeting for 10/11/01. Budget Status—Current Fiscal Year Mike Buckley supplied the Commission with the current report. System improvement is the only one that is not zeroed out $844,208 is what is left, as well as the single capital account 5820-385. Warrant: (Detailed Copy Attached) Glenn wants a breakdown of the monthly surveillance cost from American Water he feels the overhead is too high. George Hawksley will supply the Commission with a copy. Power Systems bill was held because unable to determine if it belongs to American Water Services or Town of Cohasset. Commissioner Pratt asked that George get a breakdown of the 68%labor burden stated from Biszko. Overhead and profit is also included. Glenn would also like a copy of the certified payroll for Biszko. Status Report/Housekeeping George Hawksley of American Water Services supplied the commission with monthly report. Commissioner McNabb noticed an increase in water consumption for this time of the year. George explained that the Bear Hill Tank is currently being filled. The have already put in over a million gallons of water. (Detailed Report Attached) Abatement: None Pending Site Plan Approvals/New Connections Commissioner Pratt requested that the Bellermine be added to the fire line billing. He also asked if there was a procedure for adding to the billing. Correspondence Grant Program John will talk to Mark Bartlett and have him file. Letter from Tony Muerke—Mark Bartlett had already supplied him with information. John Reardon 78 Elm Street requested an abatement for $75.00. Mr. Reardon had to call a plumber to his home because he had water in only half of his home. This was caused when Biszko took him off of bypass and did not turn on both lines to his home. The Commission voted 2-0 in favor of an abatement in lieu of a reimbursement. Glenn would like the new thin ice signs that Hassan made put in the pond before it freezes. Technical Assistance Grant has been ap or ag in this year. This has to be filed with DEP by Monday with a letter of intent. n will have ark Bartlett proceed with the applications. Motion to adjourn at 10:0 . All in favor Approved B Date: Ginn Pratt, C i' /Cohasset B rd of Water Commissioners OGPeSS—A,& Weston&Sampson Engineers,Inc. ap °v Five Centennial D,ve OO r Peabody.MA 01960-7985 Weston & Sampson o YEA s wwv✓weStOnandSampSOn corn o Tel.(978)532-1900 Fax (978)977-0100 E N G I N E E R S, 1 N C. i y NXlutroratrre lbltrliun;;rtu'r[,y99 Cohasset, Massachusetts WSE Job No. 201112 Board of Water Commissioners 339 King Street Cohasset, Massachusetts 02025 Re: Water System Security Dear Water Commissioners: Weston & Sampson Engineers, Inc. has completed the security assessment for the Cohasset Water Treatment Plant, as requested. In this security assessment, we looked at areas in the water treatment plant and the distribution system that may be susceptible to a malicious attack. The general agreement among officials from the EPA, FBI and other agencies is that the likelihood of a terrorist attack on a water system is very low due to the large quantities of chemical or biological agent that would be required to have an adverse effect on human health. In addition, most of the agents that are used in biological and chemical warfare are more harmful in aerosol form (airborne) having a much larger impact on the population. However, since the events of September 11, 2001, the threats and perception of danger are real and therefore heightened security is warranted. A security plan for a water system should be centered around three ideas, deterring attack, delaying attack, and responding quickly to either an attack or emergency. The security steps outlined in this report would increase the overall security of the water system and address the three issues previously mentioned. LEVEL 1 The steps/actions outlined in this report are broken down into three levels; each level represents not only an increase in security level but in capital investment required. The actions outlined in Level 1 cover areas that are weak in the current security system and ensure that appropriate response plans are in place in case of any type of emergency. ➢ Install additional motion sensors in the water treatment plant to cover gaps in the current system at the following strategic locations: o First floor general hallway adjacent to the offices and conference room o The second floor hallway near the laboratory o Control room itu.,vichwett'111Q1 1, Incaloa Rlrxfr Aland A'or Nrunparnr 11dun• Five Centennial Drive 100 Foxborough Blvd.Suite 250 2928 Main Street 2348 Post Road,Suite 8 195 Hanover Street,Suite 28 PO Box 189 xY,serq„ Peabody,MA 01960-7985 Foxborough MA 02035 Glastonbury,CT 06033-1093 Warwick.RI 02886-2271 Portsmouth,NH 03801 York,ME 03909 Weston&Sampson Engineers,Inc. Water Commissioners November 15, 2001 Page 2 of 6 ➢ Secure the garage building and emergency generator room. o Install intrusion sensors on all doors (including overhead doors). ➢ Establish a written plan for deliveries to the water treatment plant. Steps in this plan would include: o Require companies to give 24-48 hour notice before making a delivery to the water treatment plant. Notice should include a time window on the agreed upon date along with the driver's name. o When delivery arrives, before allowing access to the facility, operators should check the driver's ID and truck registration. o Escort the delivery onto the premise and supervise the delivery. o Check chemicals for any visible signs of tampering. ➢ Secure water storage tanks. o Provide intrusion alarms on the tank valve vaults, access hatches and fences surrounding the tanks. ➢ Secure the interior door to treatment facility located in the lobby. o Replace the lock on the door with a more secure lock or install a lock plate over the latch. ➢ Update the Emergency Response Plan for natural and man made disasters every 2 years. In September 2001, the DEP released a manual outlining what should be contained in this Emergency Response Plan and should include at a minimum: o A list of all people to contact during an emergency o Requirements and thresholds for shutting down the water distribution system o Outline the steps required to notify the public of emergency actions they might need to take (i.e. boil orders). o Outline steps required for the Town to provide alternative sources of water. ➢ Limit access to areas of the water treatment plant where treatment operations take place and where chemicals are stored. o Provide locks with keypads on all interior doors to critical areas including the pump room and chemical storage area, -505c� �:r� Co- �Cs`1��2+� -WC-1- "1-'1� r f�C- S 4e.)��L�acti H W v0 0T �1'J L'Ck 1'lc.�-tip n ow f = S Make sure that all emergency backup equipment, pumps etc. are in working order. The treatment processes have redundancies so damage to equipment is unlikely to prevent the adequate treatment of water. o Provide written procedures for periodic testing of this equipment with the frequency to ensure that the equipment will operate properly in the event of an emergency. �� f--cc-K-S cQ Weston&Sampson Engineers.Inc. Water Commissioners November 15, 2001 Page 3 of 6 ➢ Limit access to the reservoir by securing all access roads from the Wompatuck State Park and main roads. o Barriers should be placed on all access roads to the reservoir. ➢ Work with the towns of Scituate and Hingham to develop interconnections that can be used in case of emergencies. o These connections should be exercised on a regular basis. The water distribution systems in all Towns should be flushed water quality problems from occurring when flow directions are reversed. o Install pressure reducing valves or pumps needed to account for different hydraulic grade lines regularly to prevent communities distribution system. The water department has already begun the process of looking into many of the increased security measures outlined in Level 1 including the installation of additional motion sensors and intrusion alarms at the water tanks and on the generator building. Quotes have been received from ADT and AFA that cover many of the areas where security is weak in the water treatment plant, and at the water tanks. In addition, padlocks have been installed on the treatment plant clearwell, water tank valve vaults, and on the hatches at the top of the tanks. The Emergency Response Plan at the water treatment plant has recently been updated. The operators at the plant have also increased security measures for accepting deliveries at the water treatment facility. Access roads to the reservoir have been blocked using large boulders and according to Susan Hamilton from the DEM, groups that were allowed access to sensitive areas in the state park have been restricted. Security measures that have not been addressed, to our knowledge, include securing the interior doors that lead to critical areas within the water treatment plant. In addition, interconnection agreements have been made with the towns of Scituate and Hingham, but complications have been observed when these connections have been made in the past. LEVEL 2 The actions in Level 2 represent an enhanced level of security, however the benefits received from these increased measures may not justify the costs. Video cameras will provide operators with some additional information in the event of a breach in security and may help to identify the type of event. ➢ Replace glass windows near the entranceway with Plexiglas or other non-breakable material. ➢ Install surveillance equipment including closed circuit video cameras placed in critical areas of operation that are integrated with intrusion alarm systems including: o The water treatment plant clearwell o The water treatment plant chemical storage room o At the two water storage tanks Weston&Sampson Engineers,Inc, Water Commissioners November 15, 2001 Page 4 of 6 ➢ Evaluate computer networks and SCADA system for modem access vulnerabilities LEVEL 3 The measures outlined in Level 3 have high capital costs. Some of the measures will increase the safety of the water department personal and others will secure obvious connections to the distribution system, preventing the introduction of chemical or biological agents to the system. ➢ Make HVAC air intakes less accessible by: o Restrict access to the areas near intakes using fences or screens o Providing decoy intakes o Camouflage the actual intakes ➢ Install a secure fence around the entire water treatment facility. ➢ Install locking caps on all fire hydrants in the system. ➢ Install back flow prevention devices at all: o Fire hydrants o House connections ➢ Continuously monitor water quality at strategic points in the distribution system. o Monitoring and alarming must be in real time in order for operators to respond in an adequate manner to prevent harm to customers. o Water quality parameters to be monitored could include temperature, pH, conductivity, chlorine residual, turbidity and pressure. In addition to the specific actions listed above there are some general practices that should be employed by any water system to ensure that a safe water supply can be maintained to all customers. These practices include: o Conduct background checks before hiring new employees. o Change locks and passwords when an employee has been terminated. o Increase communication with local law enforcement so that they are familiar with water facilities and establish a protocol for reporting and responding to threats. o Discuss detection, response, and notification issues with public health officials and establish a protocol. o Work with surrounding communities to develop interconnections so that in case of an emergency additional supplies are available with little coordinating effort. Funding for infrastructure improvements, including improvements that increase the security of the water system, is available through the Drinking Water State Revolving Fund (DWSRF). This Weston&Sampson Engineers.Inc. Water Commissioners November 15, 2001 Page 5 of 6 funding is in the form of low interest loans and some grants. Receiving DWSRF funding is a competitive process, and systems that are addressing severe deficiencies in their system are awarded money over other systems that are generally doing a good job of maintaining water quality and infrastructures. We believe that the Cohasset Water Department would not score high during the DWSRF process due to the good condition of your water system and it is therefore not likely that Cohasset would be eligible for funding this work under this program, as is evident from the applications submitted by Cohasset in the past. We look forward to meeting with you on Thursday, November 15, 2001 to further discuss this security assessment and other concerns you may have about Cohasset's water system security. Very truly yours, WESTON & SAMPSON ENGINEERS, INC. Barbara K. Cook, P.E. Associate Attachments: References Cc: George Hawksley MA VBKC G:\WATER\COHASSET\201112 WTP CA\SECURITY\VULNERABILITY REPORT.DOC Weston&Sampson Engineers,Inc. Water Commissioners November 15, 2001 Page 6 of 6 REFERENCES MASSDEP. Sept. 2001. Handbook for Water Supply Emergencies. The Commonwealth of Massachusetts. Deininger, R.A. June 2000. Hazard Assessment and Simulation Division report: The Threat of Chemical and Biological Agents to Public Water Supply Systems. Science Applications International Corporation. Foran. J.A. and T.M. Brosnan. Oct. 2000. "Early Warning Systems for Hazardous Biological Agents in Potable Water". Environmental Health Perspectives. Vol 108. No. 10. USEPA. 1989. Strategic Security Planning for Public Drinking Water Systems. Brosonan, T.M. ed. Dec. 1999. Early Warning Monitoring to Detect Hazardous Events in Water Supplies. ILSI Risk Science Institute Workshop report. Denileon, G.P. May 2001. "The Who, What, Why and How of Counterterrorism Issues". Journal AWWA. Vol 93. No. 5. CDC. April 21, 2000. Biological and Chemical Terrorism: Strategic Plan for Preparedness and Response. CDC Strategic Planning Workgroup. http://www/cdc..gov.mmwr.preview/mmwrhtml/rr4904al.htm. Welter G. et al. Nov. 2000. "Security Considerations for a High Profile Water Distribution System: Development of an Incident Response Plan for Washington, DC". Water Quality Technology Conference Proceeding. Moyer, N.P. Nov. 5 —9, 2000. "Infectious Risks from Public Drinking Water of the Bioterrorist's CCL".AWWA 's 2000 Water Quality Technology Conference and Exhibition. USEPA. Oct. 2001. What Drinking Water Utilities Can Do Now to Guard Against Terrorist and Security Threats. Office of Ground Water and Drinking Water. NIPC Advisory. Oct. 8, 2001. Security Safeguard Measures. FBI/NIPC Advisory. Oct. 6, 2001. National Threat Warning System— Terrorist Threat Advisory AWWA. Oct. 18, 2001.AWWA Joins Whitman in Calling Terrorist Threats to Nation's Drinking Water Supply Remote. USEPA. Oct. 2001, EPA Actions to Safegaurd the Nation's Drinking Water Supplies. Office of Water. 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General: Elevation of Pond is at 78" as measured at raw water well. Reservoir level at 18" below fish ladder deck. Reading Meters completed. Remaining two exterior lights along driveway, in the rear of the building, required replacing underground conduit by Whitney Electric. DISTRIBUTION REPORT 1111512001 COMPILED BY BILL MCAULIFFE & MARK KELLY Performed routine security checks — No problems found at other properties. Completed quarterly meter reading. Bills will be mailed next week Started filling Bear Hill Tank. Tutela did the testing for VOC. Tank will be totally on line next week. Contractor broke water main on Bancroft Road. Gate on Pond Street was broken and had to be replaced. Located the street gates and individual shut-offs for Biszko as requested. Biszko completed the installation of new water main on Border Street and are continuing the clean-up work on Elm and Summer Streets Continued shutting off summer services as requested Did 4 final meter readings Installed 4 new meters There was 1 call regarding the water main bypass. There was 1 call regarding a leak on Border Street after being connected to the new main. Repair was made by Biszko. Repaired several meters and meter outside readers that were not functioning properly during the last meter reading. Located and marked out water mains, shut-offs and service lines as requested by various contractors and utilities. There are many of these to be done due to the installation of residents' sewer lines. Shut off service lines and worked with contractors installing / repairing services at various locations Answered dirty water and low pressure calls as needed Checked meter readings and for service leaks as requested Weekly checks of reservoir and Bound Brook control structure — No problems found Weekly trips to the RTF q� O o� 10 0 90� ti o 0 v b � � o O � aT 10ro co � r yJ Veb 0000000000 000000000 ��, 000000000 000000000 000000000 000000000 � 000 � ou� o � etetMMNN � � v -n -� a 0 CD 0 0 0 0 0' 3 3 i r- T o r- -u o < CD CD c CD 4 O N �. v n O = a CD a '� � N � �_ Cr n CST p CD 9 � a � fD � � a- - �c3 O'O 3 3 W p_ O � cn � CQD 3` N D fD Co `z 0 co cn C M O O v CD O cn3 � < 3 -I vm � > > � < � < 03 -I =3 -. � o c 3 30 3 = o n o ° v v 3 0 � cov CD - cn �, =r � fDm m � 3 ooS �' o �(PQ cy a �. uvi a' � CL M. 5' Z. 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CD a 3 CL a 3 J2ac 3 < c$ 3 03 3 L - can < Q °_ CD R69 � ° m 3 -CD 3 g o m v w Q N o 0 7 3 7_ Na CLcn CD Cn3 CJnQCD Cn 0 3 3. cc�'D m 3 -- 0 , m = C) c° " �. o w 3 0 N o 3 v N a O w o CA 3• 3 "C7 c_n a- 3 QCD Cn = Q O O C 3 O 7 p C3 CD CD 1 3+ _a Q N / CD (A N S N COD 3 N 3r. � N N CS O 3 N a C C CD v v � n �► � � ` TOWN OF COHASSET Commissioners .. WATER DEPARTMENT ROBERT E.KASAMEYER _ JOHN K.McNABB,JR. 339 King Street GLENN A.PRATT a COHASSET, MASS. 02025-1398 °MAC Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners December 18, 2001 Members Present: John McNabb, Chairman Robert Kasameyer, Vice-Chairman Glenn Pratt, Clerk Recording Secretary: Brenda Innis Guests Present: George Hawksley, Mike Schrader, Dominic Tutela, Eileen Commane, Al Tutela, Keith Bossung, Paul Barry, John Cavanero, Mark Bartlett Commissioner John McNabb called the meeting of the Board of Water Commissioners to order at 7:40 p.m. Mass American Water Eileen Commane of Mass American Water spoke with Doug Potts the engineer in the New Jersey office. Nothing has been filed yet. This is the determination for insignificance. He is preparing an exhibit. He expects that it should be processed by Christmas. He wanted to know if Cohasset knew of any opposition. Commissioner McNabb stated that there was none. Tutela still needs to file for a water withdrawal permit, but a population projection must be filed with the withdrawal permit as well. This would get filed with DEP but this would also be included with Hingham's filing to the DEM. March 31 st is the next town meeting. Warrant articles must be filed by January 131''. Potential articles are: Rate/Authorization of the sale of water Hingham. Also file legislation that states no long term contracts. Commissioner McNabb said that it is not necessary, but is good politics. Need to set rate for Hingham sale at the meeting. Change the law that states no long-term contracts in regards to selling water. Keith Bossung wanted to know what happened with rate study. John explained that the cost for the consultant came in too high. John then stated that Mike Buckley, Finance Director should be able to help with the rate. Keith wanted to know how the 400 customers in N. Cohasset would be handled in regards to the rate. This would decrease the amount on the rate. John stated that Mass American needs to keep an open conversation with the Commission as well as Tutela Engineering. Commissioner McNabb asked that Mass American be at the meeting scheduled for January 31 st. Paul Barry New Location of Graham Waste Management: They have to relocate because of the Greenbush Rail Restoration coming through. John Cavanero, engineer, reported that they would like to put the large garage within the resource district for the Sohier Street well. The larger building will be storage of trucks and containers. John wanted to know where washing of vehicles would be done. Paul stated he would do any washing in the older building. Stone water treatment would be used. Dominic Tutela stated recharging is preferred. Commission had concerns that the building is in the watershed. They are concerned with the possibility of something seeping out of the building itself. Tutela Fire Flow(chart attached): Mike Schrader of Tutela Engineering supplied the Commission with a map outlining the areas tested. He also showed areas in town where they were unable to get flow tests. Hydrants were either not working or the gate was not working. Billy McAuliffe, Mark Kelly and George Hawksley of American Water Services did not want to take the chance of a problem and having to shut down the water main in a certain area at 11:00 at night. Commissioner McNabb would like Tutela to take this information and prioritize it for 2003 and 2004. John would like the following areas fire flowed: Arrowood, Tupelo, and Clay Spring Road. Even if they cannot use the traditional method to use a silcock. Mike Schrader of Tutela Engineering suggested and the Commission agreed to loop Hobart with Lothrop Lane. Mike will put in paper again when they will be doing fire flow testing. Ellms Meadow: T.J. Ogden company has been check out and came though with flying colors. This would be to put wellheads in. Glenn wanted to know if we could hold off on this and use the money for something that could be more useful at this time. John said that this would be an emergency alternative source. This also has been a lot of hours of dealing with DEP and other agencies to get this up and running. Rob stated this would not open this at this point and could see Glenn's point. John stated that the money was appropriated to do this during the winter. The winter is the only time that the wellheads can be done. Dominic stated that if we hold back the DEP might not look at it favorably. For several years they have been going in front of the DEP stating this would be done. Rob does agree that a lot of work has been done but not to jump into the next phase. Motion made to award the job to T.J. Ogden. All in favor. Signed by John McNabb. Bear Hill Tank change order was signed by Commissioner McNabb for AmStar. This includes the change from$15,300 to $19,434.00 for fence replacement. Change order for Gioioso for Bound Brook Lane it was quoted by Gioioso at$64,300,04. The Commission stated that the quote is too high. All three Commissioners agreed that the job will have to be sent out to bid for next spring. Mike reported that Gioioso quoted Hammond Ave to be $16,000,taking approximately a week. Mike has to do some surveying to find out where the drainage will go. Mike has not received any response to the request for paving on Bear Hill and Scituate Hill. If we wait until spring the price will be $3,000.00 cheaper. The Commission agreed to wait. Norfolk Environmental John requested that Mark Bartlett look into Paul Barry's request for the new building on the new site. He will contact Cavanaro who is the engineer for Paul Barry.. Norfolk Environmental merged and new name is Norfolk RAM Group. Rate specialist: CHL: Commissioner McNabb asked what are they allowed to do. Dec. 13d' letter was sent(in packet)they had NPDES permit that exp. 1997. They renewed and expired in 2000. It is expired again as of October of 2000. Request for DMR have been requested to make sure they were in compliance. There has been no official closure to date so it is needed to have a permit. Glenn wanted to know why the Commission was still pursuing this. Until the land is capped and filled they must be permitted stated Mark Bartlett. John asked that Mark make arguments to Paul Barry and cc: EPA. Glenn requested that if John requests more information to be found by Mark or any other Engineer to please contact the other Commissioners as well. Glenn wanted to know if anyone was checking into what is going on up at the DPW site off of Crocker Lane. Bedrock Wells between CHL & Lily Pond: Sampled and tested wells. A complete report was submitted to the Commission. This makes the 3rd testing. Briefly 3 bedrock wells that run n-s monitoring showed no change with the exception of well 4. It contained detectible levels of antimony, a toxic metal. Mark stated not to be concerned and next quarter they do testing they will do a filtered and non filtered sample. Surface water protection plan: Oct. 29"'did 5 borings labeled NFK 1-5. Of the 5, 3 and 4 bedrock was hit shallow and very dry. The other three they hit water and clay. Conclusion and recommendations are attached. Commissioner McMabb told Mark Bartlett to make sure that the Selectmen and Board of Health are copied on the results. GIS System: Water dist. System: They have someone filling in GIS with the field cards Grant Funding: Technical Assistance Grant (3rd year to apply)—Brown's Auto is good candidate and Hingham Annex: TAG application will be filed. 2002 Lake and Pond Grant Program: Cohasset is eligible to apply. The Commission will need a letter of support signed by the Selectmen. This is on a tight deadline and it would give $25,000, which would have to be matched. There are public access questions which need to be completed that Mark will send to George to fill out. Aquifir Land Acquisition: A letter was sent to Liz Harrington giving her a brief summary as to what has been going on. A form needs to be filled out by December 31"to the DEP. Mark has a few things to add to it. Mark will e-mail to John the comments and John will fill out and submit. John asked Mark to get requirements for additional withdrawal from a surface water supply. Minutes: Brenda Innis supplied the Commission with notes from the following meetings for their review: August 9, 1999, September 30,1999, September 2,1999 and November 29, 2001. Also Glenn Pratt returned the signed meeting notes for October 25, 2001 and November 15, 2001. Budget Status: Mike Buckley supplied a copy for the Commissioners for their review. Warrant: See Attached for detail Status Report/Housekeeping: Detailed report attached. George contacted electric company regarding the ballast and lighting replacement. Abatements: James J. Murphy, 27 Highland Avenue: Approved Robert DiCesno, 90 Howard Gleason Rd.: Approved Security Recommendations from George Hawksley: It was agreed that the Water Department would change to ADT security. John made a motion to have them come in and put in new keypad and additional motion sensors. All in favor 3-0. Annual Report: Comments were incorporated and John added the fact that the GIS system was being added as well. Next meeting is scheduled for January I01h and 31St Meeting adjourned at 11: p.m. All ' favor 3-0. Approved Date: enn P ,Clerk 'Board ater Commissioners Town of Cohasset SCHEDULE OF BILLS PAYABLE To the Accounting Officer: The followin- named bills of the Cohasset Water Department, amounting in the aggregate to $ e hereby approved and you are requested to place them on a warrant for payment. DATE: December I4, 2001 Credit r Name of Creditor Account A!!unt EYten d 1 Smith-Blair, Inc. 2 vf Joseph Calv1 Jr. 600.00 r 3 Russell Whitney �;�'v0- 0 1,715.00 5P ' 4 Sta les 5 2� 225.77 y1/ Weston & SampsonSam son S�J�-Udb 3.630.76 .1 4,132.68 7,763.44 �(/ 6 7 ✓'McLaugl,,lin Bros. 3,255.1-5 L 8 American Water Ser-vzces 3�, 43,681.94 9 1 n, 10 52 0 1,860.26 47,123.42 11 ✓+ RE. LvonsJ-(;Q 266.00 12 The Patriot Ledger 168.40 13 { eutsch Williams Brooks 15 �Q I I.016.97 14. �5 1 3,490.10 4,507.07 fit/ 15 Tutela Engineering I �✓��-J � 1,247.30 16 � �> 04 11,375.12 17 I51°J-04b 9,974.28 18 I 5"W-C4b 160.00 19 -(}�C 3,883.28 26,639.98 / 20 Old Colon Mechanical S -LU 998.24 h� 21 Brenda L. Innis j 13 957.90 t7 22 AmStar �S'�)-' 10 14,929.02 2 23 PA Landers S`6''��J 1,090.42 �V �5 26 27 28 29 30 31 32 33 34 35 36 TOTAL t p t�/ / / Comm' s) I j