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Minutes - WC - 01/01/2000 - Meeting minutes for entire year of 2000.
TOWN OF COHASSET 1 .} - Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. 339 King StreetRICHARD D.MUNCEY COHASSET, MASS. 02025-1398 °""SSE Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners April 13, 2000 @ 7:30 p.m. MEMBERS PRESENT: John McNabb, Jr., Chairman Robert Kasameyer, Vice-Chairman Richard D. Muncey, Clerk RECORDING SECRETARY: Katherine Mintz GUESTS PRESENT: George Hawksley, Robert Eiben, Dominic Tutela, Mike Schrader, Arthur LeVentis, and Valerie Swett Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:32 p.m. 1.) MINUTES: John McNabb and Kathy Mintz discussed a new plan to get the minutes done and approved by the following meeting. The plan is to keep up with current minutes and do the others on an overtime basis in between. John McNabb informed Kathy that the minutes can be kept shorter as long as the key elements are kept. John McNabb told Kathy Mintz to use her judgement. 2.) REVIEW BUDGET STATUS: John McNabb did not get an update from Mike Buckley. There was nothing to report . 3 ) WARRANTS & BILLS PAYABLE: The following bills were presented and approved for payment as follows: Emergency Access Systems, Inc. $278.00 This charge was for a lockbox mounted outside the building that would store a key for emergency access by the fire and police departments. The Patriot Ledger $75.25 Two invoices for publishing the Conservation Commission's hearing for the Scituate Hill Tank and for publishing the Conservation Commission's hearing for the monitoring wells on King Street. Meeting of 04/13/00 2 John Hoadley & Sons $910.87 Stock items — copper tubing and hydrant repair kits. ABB Automation Inc. $390.00 Install trips on the console and a timer for the backwash controls. W. B. Mason $413.98 New printer and cartridge. A motion was made by John McNabb to approve the copy of the warrant as presented. Richard Muncey seconded the Motion. Approved 2-0. 4.) ABATEMENTS: There were no abatements. 5) STATUS FROM OPERATOR: The Board reviewed George Hawksley's status report. Mr. Hawksley said that the #2 rapid mix motor has been repaired and that both #1 and #2 are now in service. Mr. Hawksley said that filters #2 & #3 have been serviced, thus completing repairs to all three. The sewer contractor (D'Amico) began installing the new water main on Stevens Lane and is almost ready to hook up, according to Mr. Hawksley. George Hawksley said that D'Amico hit a 12" main on Highland Ave., a 6" main in Oak St., and a 1 1/4" in Stevens Lane — twice. John McNabb said that a question has come up at the selectmen's meetings as to why sewer and water work can not be done at the same time. Dominic Tutela and Richard Muncey both said you can not install both pipes at the same time due to a vertical and horizontal separation requirement that would prevent such a task. Dominic Tutella discussed the work on Ripley Road and the large amount of peat discovered under it. Mr. Hawksley said that the turbidimenters are on order and that the sewer department has been keeping the water department busy. Mr. Hawksley reported that the sewer and water departments were both working on King Street at the same time and had concerns about the sewer drilling too close to the water mains. Dominic Tutela reported that the sewer contractor, D'Amico, will most likely go on the other side of King Street. Sewer Billing Proposal: Robert Eiben said that he would like to review an Amendment to the Contract with the Board of Water Commissioners before he gave it to the town. Mr. Eiben said that he wanted the Board of Water Commissioners to be aware of what American was proposing and to keep them included. Mr. Eiben passed out a paper entitled, "First Amendment to Facilities Management Agreement." John McNabb said it looks fine, but to make sure you leave no gray areas. Richard Muncey asked if this included betterment. John McNabb said to be more specific because residents will think they can call the water department for all sewer problems too and that the Water Commissioners do no want the office used for sewer any more than already proposed. Richard Muncey said that with this amendum, you are actually working with the sewer commission, not Mark Hadad. Richard Muncey said to make sure that all calls Meeting of 04/13/00 3 other than sewer billing need to be referred out of this office. John McNabb said he did not want the office to be overwhelmed with call and to be very specific on the amendment. The Commissioners suggested some wording change to the contract, which were noted. Richard Muncey said he would like to have town council Rod Hoffman review the proposed amendum just to be sure and Robert Eiben said he had no problem with that. Dominic Tutella asked if the sewer commission knew anything about this and thought that they probably do not. Since Rob Kasameyer was scheduled to arrive late at this meeting, the commissioners said they would like Rob Kasameyer to review this when he arrives. 6.) COMMISSIONER's COMMENTS: John McNabb said that May 7th — 13th is National Drinking Water Week. Mr. McNabb requested AmericanAnglian to place an advertisement in the local newspapers and set up a date and time for an open house. Mr. McNabb would like American Anglian to pass out some conservation items and have tours scheduled. Mr. McNabb said that while watching town meeting, the hydrant rental fee issue came up and no decision was made. John McNabb said that the town also owes us from the last fiscal year. John McNabb said he received a request from resident Richard Murphy on Ledgewood Drive for a loop in this area. John McNabb said this would be discussed in further detail later in the meeting. 7 ) PERMENANT EASEMENT FOR SCITUATE HILL TANK: Attorney Valerie Swett informed the Board that the 30-day wait has expired. Ms. Swett said she has sent notice to Susi's lawyer. Valerie Swett passed out the Plan of Permenant Access Easement on the Westwood Properties Limited Partnership (the Susi property) along with the proposed Order of Taking which includes flexibility to be relocated at the owners expense and with the discretion and approval of the water commissioners. Ms. Swett also passed out an appraisal done by Tom Mulhern in the amount of $12,000.00 . $16,000.00. Ms. Swett informed the Board of Commissioners that they would need to vote an order of taking and a damage award. If adopted at this evening's meeting, Ms. Swett said that the order could be filed at the Registry of Deeds on Tuesday, April 18, 2000. At this time, Rob Kasameyer arrives at the meeting and Valerie Swett reviews what was previously discussed above. Chairman John McNabb made a motion to adopt the Order of Taking Scituate Hill. Richard Muncey seconded the motion. Approved 3-0. See attached Order of Taking. Chairman John McNabb made a motion to adopt the Resolution Regarding Damage Award, Scituate Hill in the amount of $16,000.00 for the taking of the permenant easement. Rob Kasameyer seconded the motion. Approved 3-0. See attached Resolution Regarding Damage Award. Valerie Swett leaves at 8:20 p.m. Meeting of 04/13/00 4 8 ) REORGANIZATION OF THE WATER COMMISSION: The Board of Water Commissioners began the organization process. At the recent town elections, John McNabb was re-elected to the Board of Water Commissioners. Richard Muncey made a motion to retain the present structure of the Board of Water Commissioners as follows: John McNabb — Chairman Rob Kasameyer— Vice Chairman Richard Muncey— Clerk Rob Kasameyer seconded the motion. Approved 3 — 0. After the reorganization was successfully voted and approved, John McNabb and Richard Muncey reviewed the previously discussed Amendment to the Facilities Management Agreement with Rob Kasameyer. John McNabb said that the contract is written between American, the Water Commissioners and Mark Hadad. Richard Muncey suggested a signature line also be added for the Sewer Commission and Rob Kasameyer agreed and asked that Mr. Eiben make four spaces for signature. 9.) WINCHESTER ASSOCIATES: Steve Bjorklund of Winchester Associates has built a development with 18 lots on the property that is on the Cohasset and Scituate Line directly off Rt. 3-A. Mr. Bjorklund said that Winchester Associates has been before the water board in the past with a request for extending the Cohasset water main up an easement for fire protection purposes only to cover three homes. Now the project is almost complete, Mr. Bjorklund would like the Board to approve the plan. Mr. Bjorklund said he was before the Board this evening with a preliminary easement to review and asked for advise and what would be required. Commissioner Muncey asked if the main comes down further than the hydrant. Mr. Bjorklund said they initially, he thought so , but it does not. Commissioner Muncey asked if the other lots have Scituate water and Mr. Bjorklund replied yes. Commissioner McNabb inquired if a loop could be installed to alleviate the pressure problems on Ledgewood Way. This idea does not appear to be a good solution due to a tremendous amount of ledge, according to Mr. Bjorklund. John McNabb said that there is a law which was passed to protect the water department when a hydrant is requested to an area outside of the town limits and said that he felt Winchester's request would be OK. John McNabb said he would like the developer to help look at surrounding development to alleviate a problem. Mr. Bjorklund feels that this project would be better served by going through the back of the property. Richard Muncey said that the installation needs to be done by the Water Commission's specifications; use DICL pipe and the installation of an additional hydrant. Mr. Bjorklund said that Winchester would be willing to install the additional hydrant. Dominic Tutela asked who would pay the hydrant rental fee and who would respond when making a fire call? Mr. Bjorklund said the town of Scituate would make the fire call and they could install a meter on the hydrant and have the fees paid out of an annual community fee. George Hawksley asked that all connections be done in advance. Meeting of 04/13/00 5 The town of Scituate will provide the service water and the town of Cohasset will provide the fire protection. John McNabb said he will have the plan and easement reviewed by town counsel and asked George Hawksley to get a copy. Mr. Bjorklund said that Winchester Associates will give the rights of easement up the common driveway and this is where flushing could be done. Mr. Bjorklund said that they were not in an extreme hurry and will give the Board a time frame in a week or two. The Board of Water Commissioners requested the following list of provisions from Winchester Associates: 1. Add a hydrant on Route 3-A. 2. Follow the specifications of the Cohasset Water Commission to include the installation of ductile iron pipe. 3. Return to the next meeting with a set of "as-built" drawings. 4. Lien provisions must be followed. 5. Include a blow-off for flushing purposes. 6. It will be necessary to have an easement over the pipeline. 10 ) TUTELA ENGINEERING REPORTS: Mike Schrader passed out a memorandum with a list of agenda items he would like to cover. Regarding the Scituate Hill Water Tank. Mike Schrader said the easements have been staked, he has received and reviewed shop drawings for the tank foundation and Pittsburgh DesMoines is preparing a construction schedule. The Contractor, Wescott Construction will be on the site on 4/14/00 to clear the trees. Mike Schrader and Dominic Tutela reviewed the groundbreaking Ceremony scheduled for April 17th at 9:00 a.m. Invitations were sent out and members of the press were also invited. American Water Services is providing the refreshments, Wescott will be providing ceremonial shovels and Tutela Engineering will provide a commemorative plaque to each Water Commissioner. Mike Schrader said the Notice to Proceed for Gioiso was issued on 4/12/00 and the start date is 4/18/00. The date of completions is scheduled for 10/10/00. Mike Schrader reported that George Hawksley has ordered the pipe which is due 4/17/00. The pre-construction conference is scheduled for 4/19/00. Tutela has directed Gioiso to start the project on King Street at the valve on the 14" main and work west towards Rt. 3A. This is being done because the sewer contractor is beginning Pond Street and heading south to King and then west towards 3A. Mr. Schrader said that the valves will not be delivered for a while and there are no valves in this main for 750'. Richard Muncey said that a resident on Schoefield Rd. wants a hydrant removed. Commissioner Muncey said he recommends denying the request because we have already moved it at his request. Dominic Tutela said he agrees with Mr. Muncey, but will ask for the price from Gioiso in the event it does get moved. Rob Kasameyer said that we have already put this in on our buck, if he want to move it, we should request that he pay for it. Meeting of 04/13/00 6 Tiffany Construction is in the process of putting a proposal together to do curb to curb paving of the streets that do not have sewer in them, according to Mr. Schrader. Mike Schrader said that D'Amico would overlay the streets that have sewer in them. The official end date on Tiffany's contract, as extended by Change Order #2 is 5/15/00. John McNabb said he needs to know when the permenant paving will be done. Mike Schrader sent a letter to Mr. Federico restating the position held by the Board that no monies would be processed until all suppliers have been paid in full and all certified payrolls have been received. Mr. Federico called Dominic Tutela who reiterated the same message. Mike Schrader reported that D'Amico has completed installing water main and has successfully pressure tested it. D'Amico is planning to start services next week. Mike Schrader and Dominic Tutela reviewed the costs of the project. Initially, it was estimated to cost $55,570.00 but due to extending the eight-inch main on two occasions, the costs have now been projected at $64,180.00 John McNabb inquired when King St. and Rt. 3A will be done. Mike Schrader said that once Pittsburgh DesMoines installs the connection on 3A, we would be in position to replace the main. John McNabb said that the Conservation Commission has approved the connection to the tank. Sohier Street Wells: Mike Schrader passed out a memorandum regarding the review of the Sverdrup letter dated 3/2/00 pertaining to the siting of a gravel packed well in the old gravel pit off North Main Street. Dominic Tutela stated we should pump the wells for a seven day test to make sure that there are no MTBE's present. John McNabb passed out an article from the Patriot Ledger on a recent study done by the USGS regarding well water in 15 towns on the south shore and the risk of MTBE's. John McNabb said that Norfolk Environmental is already looking at the site mentioned. In the memorandum from TuteJ.la, Mike Schrader said that some of the potential Zone 1 problems are the parking area for the Barnes Athletic Field that passes through the Zone 1. Parking lots are not prohibited. Mr. Schrader said that gravel pits are prohibited. The Roadway in Zone 1 is not prohibited but new wells would need a waiver cataorgized under extreme circumstances only. Mr. Tutella said that this site was not considered initially due to permitting problems issues and that the site is an asset to town and has been considered for many uses. Regarding the long-range plans, Dominic Tutela said that Main Street needs to be done. Mr. Tutela said the fire flows in the system are great with the exception at the end of Border Street and the possibility that the valves are not fully opened. John McNab said he want the criteria for doing the next long range plan and asked Dominic Tutela to prepare this. Mike Schrader said that when we start flushing, we will be able to identify problem areas — hopefully by this Fall. John McNabb reviewed a letter from a resident on Schoefield Road questioning the size of the main. The Commissionsers said that the 6" pipe is sufficient for Meeting of 04/13/00 water and fire protection. John McNabb also passed out a response letter to Merle Brown regarding Church Street. John McNabb said he could not make the next scheduled meeting of the Board of Water Commissioners and would like to have the next meeting on May 11, 2000. Rob Kasameyer said he would not be able to make May llth, but not to wait on him. The next scheduled meetings of the Board of Water Commissioners are May 11th and 25th. Mr. McNabb said he would like to have Crocker Realty Trust come in to review the plans. John McNabb said he was going to seek advise from town counsel to get a legal opinion if he is able to serve on any other elected or appointed positions within the town. Approved By: Date: Richard D. Mun y, Clerk Board of Water Commissioners Meeting of 04/13/00 ORDER OF TAKING SCITUATE HILL The undersigned being the majority of the duly elected and serving members of the Board of Water Commissioners (the "Commission")for the Town of Cohasset(the "Town"), acting by authority of Massachusetts General Laws Chapter 79, as amended; of Article 20 of the April 5, 1997 Special Town Meeting as amended by Article 9 of the March 30, 1998 Special Town Meeting; and of Chapter 128 of the Acts of 1886, as amended, having complied with all of the preliminary requirements prescribed by 1mv, ha��nnD deter—mi-ed that c'3n in—on conveni-ence and necessity require the taking of an easement on Scituate Hill as shown on plan hereinafter described, do hereby adopt and decree this Order of Taking and do hereby take by eminent domain on behalf of the Town, over the following parcel of land (the "Parcel") in the Town of Cohasset and County of Norfolk, for the purpose of constructing, installing, maintaining and replacing from time to time a permanent access road, pipes and other equipment located under said access road, to permit access from Chief Justice Cushing Highway(Route 3A)to a water tank and other improvements, buildings, and equipment installed or to be installed on the Water Storage Tank Easement more particularly described and located as stated in the Order of Taking dated May 19, 1999 filed with the Norfolk Land Registration District as Document No. 829596. The Parcel is more particularly described as follows: An easement over land shown on the plan attached hereto entitled"Plan of Permanent Access Easement", dated February 4, 2000, prepared by Tutela Engineering Associates, Inc. (the "Plan"), more particularly described as follows: A permanent easement for the purpose of access to the Water Storage Tank Easement described above during and after construction to construct, install, maintain, repair, and replace on the Water Storage Tank Easement a water storage tank and all improvements, buildings and equipment appurtenant or attached thereto above or below ground, including without limitation vehicular and pedestrian travel, transport of equipment and materials, installation of utilities and pipes above or below ground over those portions of Lot 3 and Parcel 2 on Land Court Plan 23477B shown on the attached"Plan of Permanent Access Easement" and labeled"Permanent Access Easement". Reference is made to said plan for more particular description. Any vegetation or improvements on the land above-described are included in this Order of Taking. The permanent access road described and taken herein is more or less an existing road across a parcel comprising a total of approximately 62 acres which is now vacant plus an extension of the existing road to the Water Storage Tank Easement. The undersigned taking authority acknowledges that the owner of the Parcel may elect at some future date to develop the balance of its property. Therefore, the undersigned taking authority reserves the right to relocate the permanent access easement along an alternate path which is consistent with the development of the balance of the owner's property, subject to the following conditions: 1. The property owner shall propose an alternate path for the access road in advance of making any alterations to the access road. The new location shall be subject to approval by the Cohasset Board of Water Commissioners, which approval may be withheld in their sole discretion; and 2. The cost of relocating the permanent access easement to a location approved by the Board of Water Commissioners shall be paid by the property ovry er. The damages sustained by reason of this taking by any and all persons owning an interest in the Parcel are valued and awarded in a resolution of even date adopted by the Commission. If any party named hereinafter as an owner of the Parcel taken is not a true owner of said Parcel, then the award is made only to the true owner(s) of said Parcel. The names of the supposed owner or claimant of the Parcel is as follows: Supposed Owner Westwood Properties Limited Partnership 36 Westwood Street Dorchester, MA 02121 Norfolk County Registered Land Certificate No. 144517 Adopted under seal at Cohasset this 13th day of April, 2000. TOWN OF COHASSET BOARD OF WATER COMMISSIONERS V J McNabb Robert E.&Kasam�ey—er—���� Richard Muncey 2 COMMONWEALTH OF MASSACHUSETTS Norfolk County, ss. /�3� 2000 Then personally appeared the above-named tic " Ce mf4 e ras they constitute a majority of the Town of CohassetRoardof Water Commissioners, and dcknowledged the foregoing irstnument to be their free act a*:d deed j cfore:w�� Notary 1' My commission expires: C:\WINDOWS\TEW\gwprint\38581-1.wpd (5002.16) 3 NO Q> S�st P �NM• LL V�Z II NN � 41 R11 3- Na0hO�3 Z , ` ED n ao W �< Nob' 3 Z Z V/ Q LJW 8 CO `1�N Ur av> - ,�p�s L,S �, ry� M�� N N N N N.- n (1/ Q O (V j U W W ror�`-Sloss Z o,ypy y M5 •flY /1•T• N h N N L1W— W = h- > cn Z Z tj �sy ��� �i /Vw/,, w }" �E p$ W m W 3 O (n U) o 3 b o s w xyoY6 z I l l Q Q sy 3 �a "yuj g err %s O = Z w ory M �r z 3 ado � QOU O w �. z w ��--w n M ~ M1•�' WW 3 s�v? vi No0, W �S M,N dcwi I"Y M bn m W orn Brp O m M 0b0 W U z �,9 J r NN =per = y nUMO 3• w U <N N Z O= �S z p0o0 N� �a 44 . 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M 3 0 }3, Sad a- z h^ � z z TOWN OF COHASSET RESOLUTION REGARDING DAMAGE AWARD SCITUATE HILL WHEREAS, the Board of Water Commissioners (the "Commissioners") of the Town of Cohasset (the"Town") have this day determined that pursuant to Article 20 of the April 5, 1997 Special Town Meeting as amended by Article 9 of the March 30, 1998 Special Town Meeting and pursuant to Chapter 128 of the Acts of 1886, as amended, the public convenience and necessity require the taking of an easement on Scituate Hill as shown on a plan hereinafter described; and WHEREAS, the Commissioners have this day approved an Order of Taking pursuant to Chapter 79 of Massachusetts General Laws of an easement over one certain parcel of land located in Cohasset (the "Parcel'), shown on a plan entitled, "Plan of Permanent Access Easement", prepared by Tutela Engineering Associates, Inc. (the "Plan"); and WHEREAS, the Commissioners have received an appraisal of the value of said Parcel prior to the adoption of said Order of Taking, being a written appraisal by Thomas J. Mulhern and Associates. BE IT NOW THEREFORE RESOLVED, that the aggregate sum of X+" en— Sa..,Cy dollars ($A,, 000 ) is awarded as damages for the taking of an easement described in the Order of Taking and paid to or divided among the claimant or claimants producing evidence of an ownership interest therein, provided that the Commissioners may reconsider and amend said award of damages based upon information or appraisals received subsequent to this meeting and prior to the payment of said damages; and FURTHER RESOLVED, that if any party named hereinafter as an owner of the Parcel is not a true owner of said Parcel, then the award is made only to the true owner(s) of said Parcel; and FURTHER RESOLVED, that the Treasurer of the Town of Cohasset is hereby authorized and directed immediately to invest such sum in an interest-bearing bank account until a lawful demand is made for a payment pro tanto or until all claims for damages are finally settled; and FURTHER RESOLVED, that Notice of the Taking be sent to the supposed owner of the Parcel, and to all mortgagees and lien creditors, including the Tax Collector/Treasurer of the Town of Cohasset, and that no payment on account of the taking shall be made to the supposed owner(s)until the Town of Cohasset receives payment in full for all outstanding and overdue taxes; and FURTHER RESOLVED, that the Commissioners reserve the right to withhold payment from any claimant who cannot establish ownership of the whole title to the Parcel to the Commissioners' satisfaction, or to impose additional conditions prior to a partial payment. ADOPTED this 13'day of April, 2000. TOWN OF COHASSET BOARD OF WATER COMMISSIONERS K McNabb ,Robert E. Kasameyer Richard Muncey 2 Exhibit A Interested Parties: Westwood Properties Limited Partnership Award amount: $ ::ODMA\GRPWISE\DW.Boston.Lib 1:44707.1 (5002.16) r 614(A) TOWN OF COHASSET 1 Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER o' '''I '�• JOHN K.McNABB,JR. 339 King Street RICHARD D.MUNCEY ^'- COHASSET, MASS. 02025-1398 °MAC Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners Amended 6/22/00 April 13, 2000 @ 7:30 p.m. MEMBERS PRESENT: John McNabb, Jr., Chairman Robert Kasameyer, Vice-Chairman Richard D. Muncey, Clerk RECORDING SECRETARY: Katherine Mintz GUESTS PRESENT: George Hawksley, Robert Eiben, Dominic Tutela, Mike Schrader, Arthur LeVentis, and Valerie Swett Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:32 p.m. 1.) MINUTES: John McNabb and Kathy Mintz discussed a new plan to get the minutes done and approved by the following meeting. The plan is to keep up with current minutes and do the others on an overtime basis in between. John McNabb informed Kathy that the minutes can be kept shorter as long as the key elements are kept. John McNabb told Kathy Mintz to use her judgement. 2.) REVIEW BUDGET STATUS: John McNabb did not get an update from Mike Buckley. There was nothing to report . 3 ) WARRANTS & BILLS PAYABLE: The following bills were presented and approved for payment as follows: Emergency Access Systems, Inc. $278.00 This charge was for a lockbox mounted outside the building that would store a key for emergency access by the fire and police departments. The Patriot Ledger $75.25 Two invoices for publishing the Conservation Commission's hearing for the Scituate Hill Tank and for publishing the Conservation Commission's hearing for the monitoring wells on King Street. Meeting of 04/13/00 2 John Hoadley & Sons $910.87 Stock items — copper tubing and hydrant repair kits. ABB Automation Inc. $390.00 Install trips on the console and a timer for the backwash controls. W. B. Mason $413.98 New printer and cartridge. A motion was made by John McNabb to approve the copy of the warrant as presented. Richard Muncey seconded the Motion. Approved 2-0. 4.) ABATEMENTS: There were no abatements. 5) STATUS FROM OPERATOR: The Board reviewed George Hawksley's status report. Mr. Hawksley said that the #2 rapid mix motor has been repaired and that both #1 and #2 are now in service. Mr. Hawksley said that filters #2 & #3 have been serviced, thus completing repairs to all three. The sewer contractor (D'Amico) began installing the new water main on Stevens Lane and is almost ready to hook up, according to Mr. Hawksley. George Hawksley said that D'Amico hit a 12" main on Highland Ave., a 6" main in Oak St., and a 1 1/4" in Stevens Lane — twice. John McNabb said that a question has come up at the selectmen's meetings as to why sewer and water work can not be done at the same time. Dominic Tutela and Richard Muncey both said you can not install both pipes at the same time due to a vertical and horizontal separation requirement that would prevent such a task. Dominic Tutella discussed the work on Ripley Road and the large amount of peat discovered under it. Mr. Hawksley said that the turbidimenters are on order and that the sewer department has been keeping the water department busy. Mr. Hawksley reported that the sewer and water departments were both working on King Street at the same time and had concerns about the sewer drilling too close to the water mains. Dominic Tutela reported that the sewer contractor, D'Amico, will most likely go on the other side of King Street. Sewer Billing Proposal: Robert Eiben said that he would like to review an Amendment to the Contract with the Board of Water Commissioners before he gave it to the town. Mr. Eiben said that he wanted the Board of Water Commissioners to be aware of what American was proposing and to keep them included. Mr. Eiben passed out a paper entitled, "First Amendment to Facilities Management Agreement." John McNabb said it looks fine, but to make sure you leave no gray areas. Richard Muncey bed if residenits included nkbetterment. call the McNabb said to be more specific ecause water department for all sewer problems too thanat the Water already proposed.Commissioners Richard do no want the office used for sewer y ore Muncey said that with this amendum, you are actually working with the sewer commission, not Mark Hadad. Richard Muncey said to make sure that all calls Meeting of 04/13/00 5 The town of Cohasset will provide the service water and the town of Scituate will provide the fire protection. John McNabb said he will have the plan and easement reviewed by town counsel and asked George Hawksley to get a copy. Mr. Bjorklund said that Winchester Associates will give the rights of easement up the common driveway and this is where flushing could be done. Mr. Bjorklund said that they were not in an extreme hurry and will give the Board a time frame in a week or two. The Board of Water Commissioners requested the following list of provisions from Winchester Associates: 1. Add a hydrant on Route 3-A. 2. Follow the specifications of the Cohasset Water Commission to include the installation of ductile iron pipe. 3. Return to the next meeting with a set of "as-built" drawings. 4. Lien provisions must be followed. 5. Include a blow-off for flushing purposes. 6. It will be necessary to have an easement over the pipeline. 10 ) TUTELA ENGINEERING REPORTS: Mike Schrader passed out a memorandum with a list of agenda items he would like to cover. Regarding the Scituate Hill Water Tank. Mike Schrader said the easements have been staked, he has received and reviewed shop drawings for the tank foundation and Pittsburgh DesMoines is preparing a construction schedule. The Contractor, Wescott Construction will be on the site on 4/14/00 to clear the trees. Mike Schrader and Dominic Tutela reviewed the groundbreaking Ceremony scheduled for April 17t" at 9:00 a.m. Invitations were sent out and members of the press were also invited. American Water Services is providing the refreshments, Wescott will be providing ceremonial shovels and Tutela Engineering will provide a commemorative plaque to each Water Commissioner. Mike Schrader said the Notice to Proceed for Gioiso was issued on 4/12/00 and the start date is 4/18/00. The date of completions is scheduled for 10/10/00. Mike Schrader reported that George Hawksley has ordered the pipe which is due 4/17/00. The pre-construction conference is scheduled for 4/19/00. Tutela has directed Gioiso to start the project on King Street at the valve on the 14" main and work west towards Rt. 3A. This is being done because the sewer contractor is beginning Pond Street and heading south to King and then west towards 3A. Mr. Schrader said that the valves will not be delivered for a while and there are no valves in this main for 750'. Richard Muncey said that a resident on Schoefield Rd. wants a hydrant removed. Commissioner Muncey said he recommends denying the request because we have already moved it at his request. Dominic Tutela said he agrees with Mr. Muncey, but will ask for the price from Gioiso in the event it does get moved. Rob Kasameyer said that we have already put this in on our buck, if he want to move it, we should request that he pay for it. Meeting of 04/13/00 6 Tiffany Construction is in the process of putting a proposal together to do curb to curb paving of the streets that do not have sewer in them, according to Mr. Schrader. Mike Schrader said that D'Amico would overlay the streets that have sewer in them. The official end date on Tiffany's contract, as extended by Change Order #2 is 5/15/00. John McNabb said he needs to know when the permenant paving will be done. Mike Schrader sent a letter to Mr. Federico restating the position held by the Board that no monies would be processed until all suppliers have been paid in full and all certified payrolls have been received. Mr. Federico called Dominic Tutela who reiterated the same message. Mike Schrader reported that D'Amico has completed installing water main and has successfully pressure tested it. D'Amico is planning to start services next week. Mike Schrader and Dominic Tutela reviewed the costs of the project. Initially, it was estimated to cost $55,570.00 but due to extending the eight-inch main on two occasions, the costs have now been projected at $64,180.00 John McNabb inquired when King St. and Rt. 3A will be done. Mike Schrader said that once Pittsburgh DesMoines installs the connection on 3A, we would be in position to replace the main. John McNabb said that the Conservation Commission has approved the connection to the tank. Sohier Street Wells: Mike Schrader passed out a memorandum regarding the review of the Sverdrup letter dated 3/2/00 pertaining to the siting of a gravel packed well in the old gravel pit off North Main Street. Dominic Tutela stated we should pump the wells for a seven day test to make sure that there are no MTBE's present. John McNabb passed out an article from the Patriot Ledger on a recent study done by the USGS regarding well water in 15 towns on the south shore and the risk of MTBE's. John McNabb said that Norfolk Environmental is already looking at the site mentioned. In the memorandum from Tutella, Mike Schrader said that some of the potential Zone 1 problems are the parking area for the Barnes Athletic Field that passes through the Zone 1. Parking lots are not prohibited. Mr. Schrader said that gravel pits are prohibited. The Roadway in Zone 1 is not prohibited but new wells would need a waiver cataorgized under extreme circumstances only. Mr. Tutella said that this site was not considered initially due to permitting problems issues and that the site is an asset to town and has been considered for many uses. Regarding the long-range plans, Dominic Tutela said that Main Street needs to be done. Mr. Tutela said the fire flows in the system are great with the exception at the end of Border Street and the possibility that the valves are not fully opened. John McNab said he want the criteria for doing the next long range plan and asked Dominic Tutela to prepare this. Mike Schrader said that when we start flushing, we will be able to identify problem areas — hopefully by this Fall. John McNabb reviewed a letter from a resident on Schoefield Road questioning the size of the main. The Commissionsers said that the 6" pipe is sufficient for Meeting of 04/13/00 water and fire protection. John McNabb also passed out a response letter to Merle Brown regarding Church Street. John McNabb said he could not make the next scheduled meeting of the Board of Water Commissioners and would like to have the next meeting on May 11, 2000. Rob Kasameyer said he would not be able to make May 11t", but not to wait on him. The next scheduled meetings of the Board of Water Commissioners are May 11 " and 25t". Mr. McNabb said he would like to have Crocker Realty Trust come in to review the plans. John McNabb said he was going to seek advise from town counsel to get a legal opinion if he is able to serve on any other elected or appointed positions within the town. Approved By: 9/ Date: Richard D. Munce , Clerk Board of Water Commissioners Meeting of 04/13/00 PLed 611_Z/to 1 TOWN OF COHASSET Comra;ss;onen WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. 339 King Street RICHARD D.MUNCEY COHASSET, MASS. 02025-1398 °MAC Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners May 11, 2000 @ 7:30 p.m. MEMBERS PRESENT: John McNabb, Jr., Chairman Richard D. Muncey, Clerk ABSENT: Robert Kasameyer, Vice-Chairman RECORDING SECRETARY: Katherine Mintz GUESTS PRESENT: George Hawksley, Robert Eiben, Dominic Tutela, Mike Schrader, Arthur LeVentis, Mark Bartlett, Steve Biorklund and Dan Gravin Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:31 p.m. 1.) MINUTES: Kathy Mintz passed out the draft minutes from the 4/24/00 meeting. John McNabb said after any comments and/or corrections, these should be approved at the next meeting scheduled for 5/25/00. 2 ) REVIEW BUDGET STATUS: John McNabb did not get an update from Mike Buckley. There was nothing to report . 3 ) WARRANTS & BILLS PAYABLE: The following bills were presented and approved for payment as follows: AmericanAnglian $41,169.70 Monthly 0&M charge. John Hoadley & Sons $1,154.11 Three bills as follows: $289.20 for stock/brass goods; $161.20 for stock/brass goods; and $703.71 a gate valve. Hach $5,015.00 New Turbidimeter. Bingham & Taylor $2,169.20 Valve boxes. Meeting of 05/11/00 2 Staples $42.04 Copying charges. Mueller Company $11,241.80 Three invoices for fire hydrants used on the King Street Project ($8,120.00, $2,794.20, and $327.60). Tutela Engineering Associates $23,841.67 Engineering fees for: Tiffany construction, Scituate Hill Water Tank, review of expenditures, Federico, Sohier St. Well, Stephens Lane and King Street ($1,453.92, $6871.21, 876.15, 400.00, $5,594.26, and $8,646.13). Schlumberger $1,248.00 New meters Patriot Ledger $35.00 Conservation Commission hearing advertisement. S. S. Electric Motor and Pump $5,719.00 Purchase of two rapid mixers and motors ($2,895.28 and $2,824.23). E. J. Prescott, Inc. $207.54 Stock — Buffalo boxes. U. S. Pipe and Foundry Co. $34,215.28 DICL water main for the King St. and Holly Ln. projects. Frederick James Robertson $200.00 Photographs of the Scituate Hill Tank dedication. Weston & Sampson Engineers $7,399.40 Comprehensive study plan. American Water Works Association $142.00 Annual dues for Richard Muncey. Wilder Brothers —>Denied<— $166.20 This bill is to be paid by American Water Services. Deutsch Williams Brooks $1,523.95 Legal work performed by Valerie Swett on the Scituate Hill tank project. Tom Gioioso Construction $53,028.54 Water main construction on Rt. 3-A. Mike Schrader reported that the connection is already tied into the existing main on Rt. 3-A and work is going very well. Meeting of 05/11/00 3 A motion was made by John McNabb to approve the copy of the warrant as presented with the exception of Wilder Brothers. Richard Muncey seconded the Motion. Approved 2-0. 4.) ABATEMENTS: There were no abatements. 5) STATUS FROM OPERATOR: The Board reviewed George Hawksley's status report. Mr. Hawksley reported that the controllers on the console have been repaired, the fluoride has been changed due to the previous product having poor results, and one person attended the Open House on May loth . John McNabb asked that when American Water Services places an add or a press release, to please call John McNabb for a quote and to mention the water commissioners. Richard Muncey asked what happed on 42 Atlantic Ave. Mr. Hawksley said that neighbors (Macklins) were concerned over water, which turned out to be a leak. The leak was repaired and all parties happy, Mr. Hawksley said. 6 ) COMMISSIONER's COMMENTS: John McNabb requested a construction report from Tutela Engineering. Mike Schrader passed out a current status and reported that Gioioso Construction has tied into the existing main on King Street; loam has been stockpiled at the water tank site and excavation for the foundation has been done and that the contractor is currently installing the gravel bar work mat. Mr. Schrader reported that Pittsburgh DesMoines is working with Tutela on shop drawings. Mr. Schrader reported that Tutela is working a draft specs for the sludge beds, and that data is being assembled for submission to the DEP regarding the Ellms Meadow well field. At the previous meeting, estimates were requested from Tutela on Lily Pond Lane to Schofield Road, Highland Court and Robert Jason Rd. Mr. Schrader passed out an estimate of this work as follows: Lily Pond Lane is estimated at $35,000 and Schoefield Road is $60,000 — these estimates do not include the cost of pipe. With pipe, the price goes up to $41,000 and $70,000. Two residents on Lily Pond want to hook up to the water system (currently on well water). Both Richard Muncey and John McNabb felt that this work looked feasible. Richard Muncey said to make sure that the two residents on Lily Pond Lane are aware of the fee to tie into the system ($2,200.). John McNabb said the rationale for doing Lily Pond Lane is that we have two residents who want to be on the system. Richard Muncey said that first, we need to verify that we have enough money in the budget to do this work and if so, how much would be left in the budget. John McNabb made a motion to do the work on Lily Pond Lane, pending verification that there is enough money in the budget. Richard Muncey seconded the motion. Approved 2 — 0. Commissioner Muncey said to keep the names of the two residents with well problems to verify installation. Mike Schrader said he will send a letter out and inform them of the $2,200.00 ilnstallation fee. Meeting of 05/11/00 4 Mike Schrader said that he will be presenting Federico's bill at the next meting. According to Mr. Schrader, Federico will supply all documentation that vendors have been paid. Mr. Schrader said that Tiffany Construction was in town to do the paving and is subbing out the landscaping work — all which should be done soon. 7.) NORFOLK ENVIRONMENTAL: Mark Bartlett said that he obtained the Cohasset Conservation Commission's Order of Conditions for the monitoring wells for CHL, which will be given to Town Counsel on 5/12 for recording purposes. Mr. Bartlett said that the Order of Conditions allows us to proceed with the well installation at Whitney Woods and that Norfolk Environmental will be supervising the installation of 3 bedrock wells and 1 overburden well beginning the week of May 22, 2000. Mark Bartlett said that the work has been discussed with Tom Foster of the Board of Trustees of Reservations who plans to issue a letter of permission to Norfolk Environmental within a week. John McNabb said that in a conversation with Steve Gammon, the trees in the Wompatuck State Park are dying due to a tree disease and assured John that it was very serious — possibly occurring within a three-year time span. In regards to the Surface Water Protection Plan technical grant, Mark Bartlett said that Norfolk Environmental signed the state contract for the grant award project back on March 23, 2000 and are awaiting a signed copy from the state with the formal notice to proceed. Mark Bartlett said that a project schedule has been prepared and that he is in the process of reviewing possible MBE & WBE participants for the project. Mr. Bartlett said that work is proceeding under Task 1. Mark Bartlett said that under Task 2, he would need a copy of any Emergency and Contingency plans from the water department. Mr. Bartlett then discussed the GIS management of the watershed and distribution system information. Mark Bartlett reported that Norfolk has done a base map for Cohasset with information previously used to make the Consumer Confidence Report map. Mr. Bartlett said that many themes have been installed in the system but require more work to make them presentable. Mark Bartlett said that to date, he has not received any as built drawings from Tutela Engineering to add to the distribution map. Mr. Bartlett said he will send a letter requesting the information on the three recent distribution projects completed. Mr. Bartlett said he will also need to review the water department records for water main locations. Mark Bartlett said that he obtained sample quotes from vendors for a large format plotter that could be used in conjunction with the GIS maps of the watershed and distribution systems as per a request from John McNabb. Prices ranged from $3,705.00 to $7,495.00. Richard Muncey felt that this was a lot of Meeting of 05/11/00 5 money just to print out a map and would rather discuss this matter when Rob Kasameyer is present. Mr. Bartlett discussed the plans for the next set of Consumer Confidence Reports that are due by July 01, 2000. John McNabb said he will have the text to Mark Bartlett by the end of May and requested George Hawksley to supply the testing data. John McNabb said the Board may want to consider adding the two Wampatuck State Park landfill areas which are currently under investigation to the map; add Arrowwood Development to the list of potential threats to the watershed; and create a table in the corner of the map listing the sites of potential threats. John McNabb said that these additions were a good idea and would like to add an area showing potential drinking water supply areas. 8.) WINCHESTER — Arrowwood Development Steve Bjorklund was present to speak before the Board of Water Commissioners. Mr. Bjorklund said that the Winchester has found the review of the drainage and septic systems done by Norfolk Environmental to be very upsetting and have gone to great lengths to protect the water supply. Mr. Bjorklund said that when the report was received, they went through the drainage and septic with their engineer. Steve Bjorklund said that a lot of work was done well in advance of construction with plans and tests were submitted before the various boards in Scituate. Mr. Bjorklund said that Winchester Associates have done Best Management Practices (BMP) even in areas where they were not required in order to protect the reservoir. Mr. Bjorklund said that the Commissioners concerns over the back portion of the property were taken care of with the BMP and that at the low point, a distilling basin would be installed by Winchester and want to stay away from the 100 foot buffer zone. Mr. Bjorklund said the installation of the basin would remove some silt which can be cleaned along with slowing down the water flow. Steve Bjorklund said that Winchester wanted to avoid getting involved with any further regulations and would install the basin in the spirit of preserving the watershed. Mr. Bjorklund said the property is valued at 4.2 million dollars. John McNabb said the water commission wants an assurance that no herbicides or pesticides will be used. Mr. Bjorklund said that the whole development is subject to this requirement. John McNabb said he wanted an assurance that runoff form the entire development will not go towards the reservoir. Mr. Bjorklund said that they would not do the BMP overall because the regulations require only vegetated upland areas and that roof runoff is handled by individual basins. Mr. Bjorklund said what has thrown us is the positioning of this request being done now instead of earlier in the development and planning stage— the work is almost done. John McNabb said the only assurance we have is to make sure the drainage is directed away from our system. At this point, the commissioners, Mark Bartlett and Steve Bjorklund went over the development map. Mr. Bjorklund said all interested parties were invited to come visit the site when he is there. Mr. Bjorklund said that if we need 2 basins, they would commit to that too (nutrient uptake basin and an infiltration basin) but do not want to get involved with any further regulations at this point in the development. John Meeting of 05/11/00 6 McNabb asked Mark Bartlett to look at this and get back to him. Mr. McNabb said he would like Mr. Bjorklund to come back before the board again. Mr. McNabb said that the Board of Commissioners needed to due diligence to protect the watershed and appreciated the proposal on drainage and the special permit areas. Mark Bartlett said that he had a couple of thoughts — that on the cul-de- sac, he felt it worthy of control because the road is 120% higher than the public road, in a more impervious area. Mr. Bjorklund said that they have become aware of that problem and it will be addressed. Mark Bartlett asked him to consider a bypass with and oil/water separator tank. Mr. Bjorklund said he would keep him in the loop and that space is in issue in the backside of this property. In regards to the septic systems, Mr. Bjorklund said after doing his homework on this, the Board should be please with his report. Mr. Bjorklund said that Arrowwood is way under the Title 5 requirements. John McNabb said that in our point of view, we are looking at maximum protection and we would prefer to have the septic systems moved 400 feet away from the reservoir. Mr. Bjorklund said that all perk tests were done on December 13, 14, and 15th of 1994 and were done by the Frimta method on the request of the Scituate Board of Health. Mark Bartlett said that using the mottling method shows a zone of oxidation-reduction which is evidence water ahs been there — a proven fact. Mr. Bjorklund said that pretreatment is still on the table for Winchester. They can commit to drainage but can not commit to pretreatment. Before Mr. Bjorklund left, he said that Winchester Associated would like to do what they can in the spirit of the water supply. 9.) OTHER: Mark Bartlett said that if we can get this type of an improvement from Winchester, it would still be something. John McNabb said he was very concerned about the septic system and said that the bottom line is that the minimum we want would be pretreatment and would prefer to move the septic systems 400 feet away from the reservoir. Mr. McNabb said that there are ten septic system within 400 feet of the reservoir. Since Steve Bjorklund came in during Mark Barttlet's discussion, conversation reverted to this point. John McNabb gave Mark Bartlett a list of different grants to work on to see if we are eligible. Mark Bartlett said that back to CHL's closure plant, the Leachate is only being controlled at the property line and that the retention pond is being discharged to our well field. John McNabb said we could have Mark Bartlett to prepare a complaint to the Conservation Commission asking them to investigate this charge. John McNabb said that with this by-law, we could protect the watershed. John McNabb made a motion to have Norfolk Environmental prepare an RDA and return to the June 08, 2000 meeting with a draft. Richard Muncey seconded the motion. Approved 2 — 0. Meeting of 05/11/00 7 Robert Eiben discussed Article XXIII of the First Amendment to the Facilities Management agreement and said that the cover letter attached covers it in more detail Mr. Eiben said that six copies needed to be signed. John McNabb said he wants town Counsel (Rod Hoffman) to review and as long as there is not cost to the water department or any other issues that town Counsel could find, he would have no problem signing it. John McNabb said he will deliver it tomorrow to Rod Hoffman. A motion was made to adjourn the 05/11/00 meeting by John McNabb. Richard Muncey seconded motion. Approved 2-0. The meeting of the Cohasset Water Commissioners adjourned at 10:30 p.m. Approved By: Date: cin Richard D. Muncey, Clerk Board of Water Commissioners Meeting of 05/11/00 O O CD d E cu >, -0 cv r _0 o O E 0 ti o C O W Y O Z 0 0 0 I cal N c0 d' L 'T (01` O X N 0 C N C'M E N Ef3 Ef3 EF? Efl N O 1 �- U CO U) O cu a to C! O O O O n > C) C o a w � T O .N cc O X � •E N N C L E dco FD O L U L m L L 0 C 0 3 Q C O N LO N O .. � (0a) yam., o� > > � � N Q 0 69, O cn0 W ccu 0 Q. " Occ _cA O 4) O L U cu L m W a O a) a) d O O cc O 0 } r Co U cn Ch 0 otS co M CO cc L 4= N U cn tf? Ef3 3 Q O C 0 U o U E N o 4-- U U m -0 L O X > N d OD - q "�5 E CD �' O C 4a U O p C O a) cu 'c 12- O N) 'i O N CO) U a. co N o a cc ti voi O N (D cY U c � c O CL C U cc a) c L z v ) L 'L o E a s- C9 a a 0 O c N >, r r W O E a, L as «s E O U) > m � —� � Z V— N CO ` Bristol County Press 24 Riverfield Rd. Taunton, MA 02780 (508) 824-1865 Tp*tri des Norfolk Environmental June 8 , 2, 000 1244 Broadway Raynham, MA Attn Mark Bartlett Quotation Description : Cohassett Consumer Confidence Report with 9 x 12 Booklet Envelope Qaantity: 4,200 Size : 17 x 22 Paper : 80# Fortune Matte Text 24# White wove Envelopes Colors : 4-color over 2-color Envelope black 1-side Artwork : Furnished Disk Binderv : Right angle fold to 8-1/2 x 11 Stuff and seal 3700 in envelopes Balance fold only Carton Pack Cost : $2,420.00 Sinc rely; Gregg Milka JUN-08-00 THU 11 :26 AM REYNOLDS-DEWALT hAX NU. bU8 Uyb IUUJ 1J. U� Reynolds-DeWalt Printing,Inc W114! con'I'll 7.41.141 50B-13�75im Estimatc 03417 Jane 8, 2000 David 11ari-Ingion Norfolk Rim-rollilleTit Rlyffliam, MA Dear David: 1"Imuk YOU for the opportunity to prepare this quotation. Following arc the prices you requested. The price inch dcs stufl-mg 3700 envelopes- DESCRIPTION-. 17 x 22 map folded down to 9 Y:,x 11, 9 x 12 booklet envelope QUANTITY: 4,200 FIZE-MESS: This job leas been quoted to print.CTP i a Reynolds-DeWalts "All DOW Workflow".Job supplied on disk,PC for-mat saved as TIFF file.All live files, no separations have been quoted. STOCK: 8011 Mono matte text (map} 284 while wove 9 x 12 booklet envelope PROOF: Complete Approval and 14P Proof. D&: 4/4 common 4 color process(map) 1/0 envelope FINISHING: Trim to size,fold to 8 1/z x I]. Stuff 3700 envelopes MICING: MLIIP i;.tIY6�0 $3,035 $1,625 SINCIE, z�I�Y'#VV MARK BOUTHTUIER PRINTING CONSULTANT REYNOLDS-DFWALT PRINTING,INC JUN-08-00 THU 11 :25 AM REYNOLDS—DEWALT FAX NO. 508 995 AU3 r, U1 Reynolds-DeWalt printing,Inc. ' - Industrial Park 508 995 511 E! Telephone New Bcdford 800 477 4681 VVATS Massachk6 its 506 9`95 7907 FAX 02745.1298 ►dgasp.com Web Silc FAX Transmission Sheet ' Date: _--- �,� � — ---- -- -- —-- -- --- ---_ --- - ICompany:- aa-fol1C..-EN✓t Attention_ — 2,AY!0 No.of Pages - � -- -(Includes this page)._- -- - ----- - Mcssage: - - - -- -- —_. -------- --Ian---- - ---- - • ---- c-I�� _.. — — ... Regards, JUN-eB-ee e4 :59 PM J P GRAPHICS. 7813562350 P. e1 notation i A . . ;. a ti 'S SI S4VIYannithfal Attention: Daz,-e, —f�tp1n. ;' �j TERMS DELIVERY DAT� 4 ; } ' 1-0 e�acK.4, Z7 j l { i position: w Last t Vf'041.46A t i YC> A. SO Mgt' Te. 't 0844 .Klet i y E #�f4 ;f..yttt a to submit the above,,< Af for your consideration. BY "{ i TOWN OF COHASSET conunissi1 onera WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. 339 King Street RICHARD D.MUNCEY COHASSET, MASS. 02025-1398 °MASM Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners June 22, 2000 @ 7:30 p.m. MEMBERS PRESENT: John McNabb, Jr., Chairman Robert Kasameyer, Vice-Chairman Richard D. Muncey, Clerk RECORDING SECRETARY: Katherine Mintz GUESTS PRESENT: George Hawksley, Robert Eiben, Mike Schrader, Art LeVentis, Barbara Cook, John Pachinno, Peter Knowlton Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:31 p.m. 1.) MINUTES: Kathy Mintz passed out the draft minutes from the 5/25/00 meeting, the corrected minutes of the 05/11/00 meeting and the amended minutes from the 04/13/00 meeting. The minutes of the 05/11/00 and 04/13/00 were meeting were approved as presented. The Board is scheduled to approve the draft minutes of 5/25/00 at the next meeting. 2 ) REVIEW BUDGET STATUS: John McNabb passed out a copy of the expenditure ledger with the latest figures received from town accountant, Mike Buckley. John McNabb said that there is approximately $45,000.00 left in capital expenses. Commissioner McNabb passed out a Water Commission Account Number Report he had prepared. Rob Kasameyer said John McNabb did a good job, that it was helpful, but he would like to pursue the issue of the town not paying the hydrant fee of $50,000. Commissioner Kasameyer asked why the water commission should pay the Town Hall Services fee of $8,000.00 when they have never received an itemized statement for this fee. Mr. Kasameyer asked what exactly does this cover? Rob Kasameyer strongly stated, "how come the town can cut our revenue but we can not cut theirs? This is unfair. It is in our best interest to negotiate and raise the issue because we want our $50,000.00, which the town has withheld." Commissioner McNabb said he was concerned that this issue would raise tension between the town manager and the water commission. Commissioner Kasameyer said that the residents of this town need new water mains and capital work done, and that we need to restate Meeting of 06/22/00 TOWN OF COHASSET I Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER ' JOHN K.McNABB,JR. 339 King Street RICHARD D.MUNCEY COHASSET, MASS. 02025-1398 MAW Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners May 25, 2000 @ 7:30 p.m. MEMBERS PRESENT: John McNabb, Jr., Chairman Robert Kasameyer, Vice-Chairman Richard D. Muncey, Clerk RECORDING SECRETARY: Katherine Mintz GUESTS PRESENT: George Hawksley, Mike Schrader, Steven Gioiosa, Patrick Connolly, John Pachinno, Peter Knowlton Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:35 p.m. 1.) MINUTES: Kathy Mintz passed out the draft minutes from the 5/11/00 meeting. The minutes of the April 13, 2000 meeting were approved as presented. 2 ) REVIEW BUDGET STATUS: John McNabb passed out a copy of the expenditure ledger with the latest figures as of May which were received from town accountant, Mike Buckley. John McNabb said that there is $121,579.00 in general expenses and $46,000.00 left in capital expenses. 3 ) WARRANTS & BILLS PAYABLE: The following bills were presented and approved for payment as follows: AmericanAnglian $41,169.70 Monthly 0&M charge. John Hoadley & Sons $2,972.00 Two bills for valves on King St. Project as follows: $1,214.00 and $1,758.00 Mueller Company $11,241.80 Two invoices as follows: $1,509.40 for a gate valve at the new tank and $3,717.18 for an 8" and 10" valve on the King Street Project. Meeting of 05/25/00 2 Analytical Balance Corp. $390.00 Trihalomethane analysis of the water throughout the system. E. J. Prescott, Inc. $102.66 Stock items. U. S. Pipe and Foundry Co. $33,471.86 10" water main for the King Street Project. Weston & Sampson Engineers $7,199.50 Comprehensive study plan work. Deutsch Williams Brooks $5,398.80 Legal work done for Arrowwood Estates in the amount of $56.00, final legal work done for the permenant easement for access to new tank site in the amount of $$860.05, and other work done in the amount of $4,482.75. Tutela Engineering Associates $13,980.92 Engineering fees for: Federico, Cushing Rd. & Stevens Lane, Scituate Hill Water Tank, and King Street Project ($540.50, $4215.14, 3135.47, and $6,089.81). J. D'Amico Inc. $64,942.00 Final bill for the Steven's Lane project. Federico Construction Corp. $29,763.96 Actual work that was done as specified in the contract. A motion was made by John McNabb to approve the copy of the warrant as presented. Richard Muncey seconded the Motion. Approved 2-0. 4.) ABATEMENTS: There were two abatements. George Hawksley recommended that the commissioners approve the abatement for #34 Riverview Drive and #486 Beechwood Street due to internal billing errors. After reviewing the information, John McNabb made a motion to approve the abatements due to billing errors. Richard Muncey seconded the motion. Approved 2 — 0. 5) STEVE GIOIOSA: Mr. Gioiosa, President of SITEC, came before the Board of Commissioners with a request for permission for a water connection at the Crocker 11 property - the proposed relocation site of the Cohasset Collision Center. The contractor would like to extend the main across the front of this property, located on Route 3A near Crocker Lane. Mr. Gioiosa said that the developers would like the Board's input and are open for suggestions. John McNabb said his concern would be the accessibility of the main in the future. Richard Muncey said that the main would still be on private property and that the owner would be obligated to repair it if there were a problem. Richard Muncey said that before they go any further, he would like to bring to Mr. Gioiosa's attention the fact that no one ever notified the Board of Commissioners about the new office being built and no one ever made a request for a connection to the main (new office building Meeting of 05/25/00 3 on the other side of Crocker Lane). Mr. Gioiosa said that this would be an extension of that service. George Hawskley said that this seems like a gray area because of the main being in private property. Mike Schrader said that having a permenant easement given could solve this. Mr. Gioiosa said that the plan to install the main in the front area of the property is due to its practicability vs. putting it in Route 3A. John McNabb said that in past coversations, the Board requested the main be upgraded from 8" to 10-12" and that the Board of Commissioners would pay the price difference. Mr. McNabb said that the Board would also require an easement. Mr. Gioiosa said that this would be acceptable. Richard Muncey said the Board would want an easement and Mr. Gioiosa said that they would provide a 20' wide easement along with a gate valve and stub service. Both George Hawksley and John McNabb raised questions about digging up the parking lot if there were ever a leak or break. Mike Schrader said if a DICL main was installed properly, it would last a long time. John McNabb asked when this would be done and Mr. Gioiosa said soon. Both George Hawksley and Richard Muncey said that after this discussion, they have to problems with the proposed arrangement. Richard Muncey then reiterated his concerns with the new building currently being built and wants an easement all the way through this property too. Mr. Gioiosa said he would talk with the contractor. Before leaving, Mr. Gioiosa left the plans for the proposed Cohasset Collision Center with the water department. 6) STATUS FROM OPERATOR: The Board reviewed George Hawksley's status report. Mr. Hawksley reported that the production and run times have not increased since the last report. Mr. Hawksley said the telemetry telephone line to the tank had some problems and was restored to service. Mr. Hawksley told the Board that the water main contractor (Gioiosa) broke the water main on King St. twice and the sewer contractor (D'Amico) broke the service line on Highland Avenue. Richard Muncey and George Hawksley discussed the gates inspected on Beechwood Street and on Route 3A, and Mr. Hawksley said that the gate by Reads Corner was found to be in the closed position. Rob Kasameyer inquired about the sewer contractor on Highland Ave. and if they were going to extend the main. Mike Schrader said that the sewer contractor is looking at replacing the beginning and end or possibly loop up into Stevens Lane. Mr. Schrader said they need to investigate this further by asking a neighbor for permission to go through their property. Rob Kasameyer inquired about "C" testing and Mike Schrader said they got a result of 140 on one area last week and will do some fine tuning next month. Mr. Schrader then passed out a proposed advertisement he would like to place in the local newspaper in June. After reviewing, John McNabb said to stick to the facts like what time will the work be done and Mike Schrader said from 10pm — 4 am. Mr. Schrader said that sediment/discolored water will still be noticeable in the morning and that it is hard to tell for how long. Richard Muncey suggested that a sign be put up on Route 3-A to notify resident entering the town from either direction about the nighttime flushing — everyone agreed this was a good idea. Richard Muncey asked if the fire tap for the newly renovated Red Lion Inn had been done and George Hawksley replied yes. Meeting of 05/25/00 4 7) HOUSEKEEPING: Ti-Sales/Schlumberger has been informing Brenda Innis (new administrative assistant) that the water department needs to upgrade the old DOS system. The price for a new upgrade is $2,400.00 and $1,300.00 for training. John McNabb gave permission to proceed. 8) TUTELA ENGINEERING: Mike Schrader reported the following information: Scituate Hill Water Tank — concrete is scheduled to be poured on May 29th for the tank foundation. This will be one monolific pour into a ringwall. Tiffany Construction — most of the paving has been completed except for Ripley Road and Smith Place. Tiffany has subcontracted the rest of the remaining work out to Tilcon. Looming and seeding is being done now. Federico Construction — Presented pay request #4 at this evening's meeting along with Federico's version of disposition letters with suppliers that he owed money to. Water Main Installation -Phase 5B — Gioioso has been laying main and is currently at the intersection of Pond and King Streets between Beechwood. Lily Pond Lane & Schoefield Road Change Order — This price does not reflect material costs for 590' of main and gates. Mike Schrader asked if we could obtain material through contract with American Water Services. A request was made by a resident on Lily Pond Lane to have the hay bails removed for his daughter's graduation party on June 5th. Every effort will be made to accommodate this request. John McNabb told Mike Schrader that he had faxed the grant application in to Tutela Engineering to submit because Norfolk Environmental had done the previous one. 9) WESTON & SAMPSON ENGINEERING: Three representatives from Weston & Sampson Engineering (Patrick Connolly, John Pachinno, Peter Knowlton) were present to give a presentation on the results of the Capital Improvements Plan with an overhead slide show. John Pachinno summarized and said the previous results presented in the draft memorandum of improvements were missing the cost estimates, filter cores, flocculator basins, and HVAC system. Mr. Pachinno said this has since been completed and said Peter Knowlton will give the overhead presentation with phase priorities and approximate costs to repair/replace. In the overhead presentation, the first priority was to replace the flocculator drive paddles and shaft @ $200,000.00, upgrade the control console @ $48,000.00 and a new mixing basin with pH meter and probe @ $3,000.00. The second phase included evaluations of mechanical screens @ $25,000.00 and evaluations of the variable speed drives @ $5,000.00. In the third phase, perform masonry work and caulking of the entire building @ $3,000.00 and perform a hydraulic analysis of the plant and the dam @ $ Meeting of 05/25/00 5 George Hawksley mentioned that he would like the basins included in the list of things to do for next year. Rob Kasameyer asked if it was taken into considerations that the plant is not in continuous operation 24 hours a day. John McNabb said that in addition to Rob's comment, a question remains with the variable speed drives — was the plant designed to operate continusouly or not? John McNabb asked if Weston & Sampson could give any insight into this question and should consider this when looking at the limits of the plant. John McNabb said that 3 MG is based on 24 hours but the limiting factor needs to be addressed. George Hawksley said that 2.4 — 2.6 MG is also based on the tank capacity. John McNabb asked if SCADA can be used as an option instead of a necessity because Cohasset is a small plant with minimal personnel — central CIP may not be cost effective. Peter Knowlton said CIP is easier to operate through a SCADA system and most new and older plants are now using SCADA. At this point, there were many different discussions occurring at once about SCADA. John McNabb asked about the Americans with Disabilities Act and the need for a handicap accessible ramp at the main entrance. John Pachinno said that Cohasset may be exempt due to the building being older and asked John McNabb to see if the town of Cohasset has an ADA policy which may reference this issue. At this point, John McNabb passed out the recent results of Trihalomethane (a by-product of chlorine reacting with organic) analysis performed by Analytical Balance. Mr. McNabb said we clearly have a lot of matter built up in the pipes and that we are heading for trouble if not addressed in the near future. Richard Muncey said that these numbers would drop dramatically once we begin flushing the system after the new tank is complete. Patrick Connolly said that testing could be done to determine where the high levels are coming from — inside or outside the system. John McNabb asked Weston & Sampson to look into this initial evaluation as part of the Capital Improvements Plan. John Pachinno said that flushing the mains would really control this situation and George Hawksley said that is why timing is so important in getting the new Scituate Hill Tank built. John McNabb said that this study is a reasonable request and would like Weston & Sampson to begin a.s.a.p. Both Rob Kasameyer and Richard Muncey agreed. Richard Muncey said once you begin to flush, these readings will drop below 100. The Board of Commissioners and Weston & Sampson discussed different flushing procedures from regular to unidirectional — a channelized way of moving settlement. John McNabb said he would like to hear a plan about flushing in addition to a study to evaluate where the THM's are coming from. Richard Muncey suggested waiting for the tank to be completed, scheduled for 6-8 months from now. John Pachinno said that the projects for FY 2001 are important and asked is there is something the Board would want to have look at to be put out to bid. Richard Muncey said he would like Weston & Sampson to design the flocculates as priority number one. Richard Muncey said that we have $46,000.00 in the budget to spend by the fiscal year ends — why not use that money on this project? John McNabb agreed and asked Weston & Sampson to look at a mix to capitalize on funding. John Pachinno said he would ask Mike Meeting of 05/25/00 6 Buckley what paperwork would be required. John McNabb said he would like Weston & Sampson to return and Rob Kasameyer said we need to verify exactly how much money is left in the budget first, then come back. A motion was made to adjourn the 05/25/00 meeting by John McNabb. Rob Kasameyer seconded motion. Approved 3-0. The meeting of the Cohasset Water Commissioners adjourned at 10:58 p.m. Approved By: WV�M� Date: �" `� �V Richard D. M.Acey, Clerk Board of Water Commissioners Meeting of 05/25/00 TOWN OF COHASSET t:«mmissionem WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. 339 King Street RICHARD D.MUNCEY ' COHASSET, MASS. 02025-1398 °NAB Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners June 8, 2000 @ 7:30 p.m. AWTOB PRESENT: John McNabb, Jr.,Chairman Robert Kasameyer, Vice-Chairman Richard D. Muncey, Clerk RECORDING SECRETARY: Brenda Innis GUESTS PRESENT: Joe Hamilton, George Hawksley, Robert Eiben Dominic Tutela, Mike Schrader, Arthur LeVentis and Mark Bartlett Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:30 p.m. 1.) MINUTES: John McNabb gave a copy of the last meetings minutes to Bob Eiben so that he can give them to Katherine Mintz for changes. 2.) BUDGET STATUS: Nothing to report. No update from Mike Buckley. 3.) WARRANT; BILLS PAYABLE: The following bills were presented and approved or disapproved for payment as follows: U.S. Pipe & Foundry Co., Inc. $19,079.88 This charge was for pipe that was ordered. Chairman John McNabb stated there was an issue over proper procedure associated with Chapter 30b he contacted the Inspector General's office and was awaiting clarification. The bill will be held until next meeting and addressed at that time. John Hoadley & Sons Inc. 112.40 Stock items - Accessory kits and rubber meter gaskets. 2 Stiles Co., Inc. 523.68 Stock items - Shut off valves and bolts U.S. Postal Service 100.00 Renewal of our postal permit - #47 Independent Environmental Consultants 45.00 Fee associated with Whitney Woods Norfolk Environmental 75.00 Fee associated with Cerclis scoring for CHL 4.) Construction Report; Scituate Hill tank/other - Tutela Dominic Tutela reports that the rough excavation at the top of the tank has been completed. The pipe has been installed for the drainage. The concrete was laid today for the tank itself. They will test concrete next week. The steel will be arriving next week as well. Arrangements have been made to store the steel on a portion of Mr. Susi's property close to the tank itself. King Street - Arthur LeVentis reports that between 3A and Pond Street the main is complete, and services are being connected. On the other end by Schofield Road they have about another 1000 feet to go. They will finish that up and install hydrants then come back and start hooking up services. System has been tested and chlorinated. Dominic Tutela stated that there have been comments that the water pressure isn't any greater. If there is a secondary problem then we know that it is the responsibility of the property owners because everything has been replace from the main to the shut off. Dominic Tutela wanted to make sure that the Commission understood that the quote given for Lily Pond Lane did not include bypass. Chairman John McNabb was given three copies of a letter which he initialed stating that they understand this. 5.) Abatements - There were no abatements. 6.) Status report/Housekeeping Chief Controller, Joe Hamilton reporting, filling in for Project Manager, George Hawksley who has been delayed. Monday, June 5th the clearwell was drained, cleaned and inspected. All went well. 3 D'Amico started working on putting in the sewerage to the plant. We will not be connected until everything is in place. During the excavation D'Amico broke our gas line which runs along the side of the building. John McNabb stated he got a call from the DEP wanting to meet in regards to the Sohier Street and Elms Meadow wells. They want to meet on June 21. Dominic Tutela and John McNabb will meet with the DEP. Richard Muncey questioned how the water main was broken on Little Harbor Road. Jole Hamilton responded by stating that Hap Pompeo was replacing a service and hit the main. He repaired from his own stock. 7.) Correspondence Chairman John McNabb received correspondence in regards to an event on "Growth Planning" for municipalities, for June 17th, which he plans on attending. There is no cost for this event. A letter was received from Attorney Walter Sullivan regarding Arrowwood. Mr. Sullivan was concerned with the letter that Chairman John McNabb sent to DEM. John has not heard from anyone since then. He has not been asked to clarify the letter, but he will make a call to DEM. Paula Buick - Robert Kasameyer requested a copy of the letter which was sent to Paula Buick. Copies were given to commissioners. John McNabb requested that Brenda Innis send a copy to Mark Haddad, Town Manager. TTHM RESULTS As a result of talking with Jim Dillon from the DEP last Friday the following steps have been taken in regards to the elevated TTHM: a) clearwell was cleaned b)took samples to Sci Lab of the plant, Bates Lane am and pm, also raw sample taken from pond c) contact time study. This is just the beginning of the process. American Water Services would like to eliminate the source so they have decided to test the beginning and end of the system. Once this is complete and results have been taken into consideration testing throughout the system will be done. 4 Prechlorination - The following questions were brought to the table. 1.Why do we have prechlorination? Joe Hamilton reported that when the plant was built back in the late 70's that prechlorination was the standard of the industry. This standard has not been changed to date. 2.Can we stop prechlorination? Prechlorination cannot be stopped, but it can be moved from the point of injection. Currently the point of injection is just prior to the filter. If it was found that after the testing the TTHM levels have not decreased then the next logical procedure would be to move the point of injection. Which brings us to questions 3. Can we move where the prechlorination is currently being done? Yes, and it would be inexpensive, but we would have to receive DEP approval before any changes were done. Robert Kasameyer would like to proceed aggressively once we receive approval from Jim Dillon. A motion was made by Robert Kasameyer and seconded by Richard Muncey to have George Hawksley proceed with moving the prechlorination from the rapid mix tanks to prior to the filter beds after discussing it with Jim Dillon with the DEP and assuming that he agrees. Vote 3-0. Dominic Tutela stated that in the future we will need to dredge Lily Pond. As the water gets closer to the plant your drawing more and more organic matter. Once the pond is dredged you will push back the vegetation which should lower the TTHM levels. The cost for this would be around $250,000-$300,000. Dominic Tutela said that since they have been replacing the new water line that non pathogenic bacteria was found throughout the system. John McNabb stated that the Mariner released a story regarding the TTHM levels. The story was not based on the letter that John McNabb had put together, but the story was based on information that the reporter had collected. Water Quality Control Report - We must report about TTHM levels for 1999 this year even though it is for 1999 report. Last year it was stated that TTHM were detected. Commissioner Muncey wanted to verify that Dominic Tutela was reviewing the water system report so that it could be reassessed the priorities. This would also include projects this year, hence King Street. Commissioner McNabb stated that another grant round for the SRF is on the table. Commission would like Tutela to redo the application for funding. Final date to be completed is August 12th. 5 Water Quality Report - Finalize text & map - Mark Bartlett reporting: George Hawksley suggested that the numbers be removed because this is only for one test. The final report is based on an average of 4 quarters. If the numbers are to be kept in then clarify that this is only one test. It was agreed that it would be rewritten that the levels were elevated, but we are taking aggressive steps and working closely with DEP and the numbers are closer to 100 than original tests stated. Change the wording of solid to organic matter. John McNabb will do a complete rewrite of page 3 without exact numbers. Change date, fix spelling. Take out old wells and put new wells in. Beechwood dump and Arrowwood Estates to be added. Any and all changes John McNabb needs to get back to Mark Bartlett no later than Monday morning, June 12th to complete the CCR by the July 1 deadline. 4000 copies to be printed of the Consumer Confidence Report and Watershed Map. The cost will include duplication, folding and stuffing of envelopes. This will be done by Bristol County Press. Motion was made and seconded by Robert Kasameyer all in favor 3-0. Monitoring Wells - There has been a well located and it is Town of Cohasset property. John McNabb requested that Mark Bartlett have Rich create a map which points out the well since it is town land have it faxed to John and he will get it to Mark Haddad, Town Manager, and ask permission to drill well on town land. GIS Project Status - Mark Bartlett will send an employee from his staff on Monday to install the software. Once the software is installed copies of the Water Department service cards will need to be copied then Norfolk Environmental will input the appropriate data. There was talk of eventually that if different departments need to use the system that possibly we might be able to charge them for our technology. Commissioner McNabb suggested that he would like to purchase a plotter. It was suggested that we hold off until the system is fully complete before the plotter is purchased. If we needed to get something printed out off of the system Norfolk Environmental would be able to print for us. Water SMly Protection Plan - No contract as of yet. Mark Bartlett will get the name of the contact and let Commissioner McNabb know who it is and he will contact the commissioners directly. 6 r Cohasset Heights - leachate discharge into watershed - Commissioner McNabb requested that Mark Bartlett complete a draft of a request for determination of applicability (RDA), to be presented at the July 6th meeting. This draft should be based upon whatever information is available and broken down into three parts. First, we must establish that leachate is leaving the land fill site. Then show the historical data. It also needs to show how we have concluded that the leachate has left the site. Part two is that they are violating the wetlands by laws. Part three is what are they to do to remedy this as it is under there jurisdiction. Commission McNabb stated, "this needs to be very clear cut". "We want to document the violation". Arrowwood Estates - Nothing to report. Wooly Adel igid - This is a pest that kills trees. This has been found in the Hemlocks in the North East. Commissioner McNabb was concerned that this would be bad for the watershed. Mark Bartlett stated that this is a legitimate concern. If nothing is done then the trees will die. Commissioner McNabb will contact the DEM and see if someone can come to a meeting and also see what it being done in regards to the wooly adelgid. Meeting adjourned at 10:30 all in favor 3-0. Approved By: WO - Date: g-3--O(> Richard D. Muncey, Clerk Board of Water Commissioners } _ TOWN OF COHASSET Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER o' JOHN K.McNABB,JR. 339 King Street RICHARD D.MUNCEY COHASSET, MASS. 02025-1398 °MAC Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners June 22, 2000 @ 7:30 p.m. MEMBERS PRESENT: John McNabb, Jr., Chairman Robert Kasameyer, Vice-Chairman Richard D. Muncey, Clerk RECORDING SECRETARY: Katherine Mintz GUESTS PRESENT: George Hawksley, Robert Eiben, Mike Schrader, Art LeVentis, Barbara Cook, John Bocchino, Peter Knowlton Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:31 p.m. 1.) MINUTES: Kathy Mintz passed out the draft minutes from the 5/25/00 meeting, the corrected minutes of the 05/11/00 meeting and the amended minutes from the 04/13/00 meeting. The minutes of the 05/11/00 and 04/13/00 were meeting were approved as presented. The Board is scheduled to approve the draft minutes of 5/25/00 at the next meeting. 2.) REVIEW BUDGET STATUS: John McNabb passed out a copy of the expenditure ledger with the latest figures received from town accountant, Mike Buckley. John McNabb said that there is approximately $45,000.00 left in capital expenses. Commissioner McNabb passed out a Water Commission Account Number Report he had prepared. Rob Kasameyer said John McNabb did a good job, that it was helpful, but he would like to pursue the issue of the town not paying the hydrant fee of $50,000. Commissioner Kasameyer asked why the water commission should pay the Town Hall Services fee of $8,000.00 when they have never received an itemized statement for this fee. Mr. Kasameyer asked what exactly does this cover? Rob Kasameyer strongly stated, "how come the town can cut our revenue but we can not cut theirs? This is unfair. It is in our best interest to negotiate and raise the issue because we want our $50,000.00, which the town has withheld." Commissioner McNabb said he was concerned that this issue would raise tension between the town manager and the water commission. Commissioner Kasameyer said that the residents of this town need new water mains and capital work done, and that we need to restate Meeting of 06/22/00 2 that we want our hydrant fee back and need to draw the line. The issue is the town is reneging on our money and we have been more than patient, said Rob Kasameyer. 3.) WARRANTS & BILLS PAYABLE: The following bills were presented and approved for payment as follows: American Water Services (no longer AmericanAnglian) $41,169.70 Monthly 0&M charge. Independent Environment Consultants $270.00 Work done on the well project review for the Conservation Commission. Norfolk Environmental $490.69 Relates to various projects to include a CHL meeting scheduled in July, 2000. Schlumberger $2,529.36 Annual service contract for billing, meter reading guns and program. Charles E. Kabilian $173.78 Charges for door buzzer installed on 4/16/00. Deutsch Williams Brooks $798.75 Legal work done on the issue of well location. Deutsch Williams Brooks —>Denied<— $147.00 This invoice was unclear as to what the charges were for. Do not pay. U. S. Pipe and Foundry Co. $19,079.88 Water main for the King Street Project. Staples $158.98 Charges for copies of the bill stuffer. Weston & Sampson Engineers $3,097.50 Comprehensive study plan work. John Hoadley & Sons $236.58 Stock items. Thomas Gioioso Construction $133,134.21 Charges for work done to date in June installing water main and connections. American Water Services $1,035.85 Fee for recording minutes. Meeting of 06/22/00 3 A motion was made by John McNabb to approve the copy of the warrant as presented with the exception one invoice for Deutsch Williams & Brooks in the amount of $147.00 pending further clarification. Richard Muncey seconded the Motion. Approved 3-0. The Board of Commissioners discussed the procurement process and correct procedures for notifying the town's procurement officer. The Board hopes to have any issues clarified with Mike Buckley and will work on doing things correctly. 4.) ABATEMENTS: There were no abatements. 5) STATUS FROM OPERATOR: The Board reviewed George Hawksley's status report. Mr. Hawksley reported that the water main contractor broke the water main on King St. near Lily Pond Lane and pulled a service on King St. at Reed's Corner. In addition, Boston Gas broke a water service on Cushing Highway near Joseph's Hardware. George Hawksley reported that the hole in Reeds Corner has been repaired. Mr. Hawksley said that the TTHM (total trihalamethane) testing was in progress and the results should be in next week. 6) CORRESPONDANCE: Nothing to report. 7) COMMISSIONERS COMMENTS: Richard Muncey said he would like to discuss the article which was published in the Mariner regarding TTHM levels with an interview done with the Mariner and Commissioner McNabb. Richard Muncey said that at the last Board meeting, the board agreed not to publish the results of a recent TTHM test due to the need to retest, verify the results and not cause any alarm to the customers. Rob Kasameyer said the TTHM levels were within the average range for the past 12-month period. John McNabb said he accidentally let the cat out of the bag when talking with the DEP and the article published shows we have gone above the call of duty. Rob Kasameyer said that when we ran subsequent tests, we were in the 98 range. John McNabb said that he felt this article showed we were proactive and forthcoming. George Hawksley said that to date, no one has called about the article but maybe we should have said we are verifying the results in the article. Rob Kasameyer said our concern is causing panic — we have a public trust to worry about. Mr. Kasameyer said we did the right thing by running the test, rerunning the test and contacting the DEP, but we are lucky that Mr. Tibbetts didn't print the wrong information. Mr. Kasameyer said we are not hiding information, but we need to be very careful in the future. Rob Kasameyer said that Chip Muncey's point is that we do not want to cause panic & alarm and that we need to think before we leap so we do not violate the public's trust. Mr. Kasameyer said to John McNabb that his objectives are not wrong, but the way it was done. John McNabb said that we should be forthcoming and on the public health side. Rob Kasameyer said he understands that, but the issue at hand is how we handle an issue in the future... we need to Meeting of 06/22/00 4 utilize our engineers, our resources, do our homework first, and get the right information. Arrowwood: John McNabb informed the Board that there was a meeting on June 20th between the DEP and Scituate regarding the Arrowwood Development. John McNabb reported that there was a story in the Ledger yesterday which said the State and the Town of Scituate have a renewed interest in buying this property in order to protect open space, water supply and access to the Wampatuck State Park. According to the story, Winchester Associates are talking in the range of $5 to $6 million dollars to purchase the property and there has been not commitment of money from the state. Other: John McNabb said that he received a call phone local resident Tanna Kasperowicz who said that she has a heavy metallic taste in her water which bothers her. George Hawksley said the department has done testing of the water at her home and nothing shows up. George Hawksley said that the water service to her property is an old iron pipe, which could be causing the taste issue. 8) TUTELA ENGINEERING: Mike Schrader passed out a Status Report and reviewed it as follows: Scituate Hill Water Tank — The foundation for the tank is complete. The erection crew from Pittsburgh DeMoines is on site and installed the floor and first three courses of wall plates. The floor slab for the altitude valve chamber has been poured, the overflow drain pipe and manholes have been installed and the test pit for the line stop on Route 3A has been completed. Mike Schrader said the Board could expect to see the first pay request at the next meeting. King St Lim Pond Lane and Schofield Road — Mike Schrader submitted the second pay request for Gioioso for work completed in June. Mr. Schrader the presented a Change Order for Schofield Road to extend the new main. This change order shows a breakdown of prices, not including the cost of pipe and contingencies such as removing the hydrant at the end of Schofield Road. John McNabb said we could take this out of the King Street budget because it is part of the King Street renovations. Richard Muncey made a motion to approve Change Order #2 for Schofield Road. Rob Kasameyer seconded motion. Approved 3 — 0. In regards to purchasing water main through the account with American Water Services, John McNabb said he would talk to the Procurement Officer, Mark Hadad on Monday, June 26th. George Hawksley said we need to order the pipe now. Highland Ave./Highland Court - Mike Schrader said Tutela has prepared a revised cost estimate for Highland Ave. Tutela recommends that the 6" cast iron pipe on Robert Jason Road and the spaghetti pipes on Highland Avenue. This cost does not cover costs if they have to work in ledge. Tutela does not recommend replacing the pipe along Highland Ave due to the presence of drainpipes on both sides of the road, gas and sewer main and the significant amount of ledge. Mr. Meeting of 06/22/00 5 Schrader said that the sewer contractor had difficulty in this same area when dealing with the church, which is very sensitive to vibration damage. Richard Muncey suggested Tutela loop Highland Court into Stevens Lane since we are already there. Everyone agreed that this was a good idea. Mike Schrader said we would need an easement from homeowner Ann Musto. Rob Kasameyer said she may be sensitive to the fact that by doing this, everyone will have better water quality. Richard Muncey said that by not replacing Highland Ave but by looping Stevens Lane, there would also be an increase of flow to area residents. At this point, all present reviewed a map. Rob Kasameyer said this would provide better water quality and Richard Muncey agreed and said that there is currently a lot of AC pipe there now. John McNabb said Tutela should make a plan, speak with Ann Musto, and do a pipeline easement with the homeowners in agreement. Rob Kasameyer asked Tutela to come to the next meeting with a change order for Highland Court, Robert Jason Road and the looping of Steven's Lane. Wellfields - On Wednesday, June 21, 2000, representatives from Tutela Engineering accompanied Commissioner McNabb to a meeting with the DEP pertaining to the wells. John McNabb said that the DEP said they felt the Sohier Street Well issue had been going on to long and was considering offering the Town of Cohasset a conditional approval for a permanent well at the present location with the condition that when the MBTA constructs a rail line in this location, the well would be downgraded for emergency use only. John McNabb questioned the DEP's authority to abandon a perfectly good well and said he was going to write to Secretary Bob Durand stating that this goes against preserving open space. Mike Schrader said that Jim Persky of the DEP surprised everyone at the meeting by stating that we would not have to perform a site exam on the Ellms Meadow Well and that the first official submission would be for the pumping test (because it is being considered as a replacement). Mike Schrader said Tutela is in the process of preparing a proposal for a well head protection grant for both wellfields and said that this grant comes at a very opportune time for Cohasset with the Commission on the verge of having two working wells. Nutrient Testing - The latest round of sampling was done on 6/1/2000. Phosphate was down and there was little other change from the previous round except for increases of TKN at Brass Kettle Brook and Sodium at Peppermint Brook (although lower than this time last year). John McNabb asked about the Aaron River Reservoir and how would you characterize it. Mike Schrader said the results for Lily Pond and Aaron River Reservoir where quite high. John McNabb said we could use an interpretation. Revision of 1996 Capital Improvement Plan- Tutela has identified 19 hydrants to be flowed to determine fire flow rates. The hydrant on Highland Ave. will be tested by the end of next week and the rest will be tested over two nights in the beginning of July. Mike Schrader said fliers will be used on Highland Ave. and a newspaper add will be used for the rest. John McNabb said he wants a press release done in addition to the advertisement about the hydrant flows. Meeting of 06/22/00 6 9) WESTON & SAMPSON ENGINEERING: John Bocchino of Weston & Sampson began his report by reviewing seven items they were requested to report upon at the last Board meeting. The items discussed were as follows: 1. What steps were necessary to upgrade the console using the remainder of funds left in the FY2000 budget. — John Bocchino said that the proposal has been given to George Hawksley. For $37,000.00, the console panel can be upgraded to Weston & Sampson's recommendation. 2. THM Study at the water plant — put on hold by John McNabb. 3. Deliver Final Report — which has been done. 4. Design figures for the flocculators only — Barbara Cook said the design and bidding for the flocculators is $26,000.00. Both John McNabb and Richard Muncey said they felt this item was very important. George Hawksley said that there were problems with the flocculators since the last meeting and had to replace the bolts. George Hawksley said that while repairing the bolts, it was discovered that there were others, which were loose again. All agreed that this was a priority. Barbara Cook said that the total cost for engineering and construction is estimated at $200,000.00. John McNabb said they were ready to put this out to bid. Barbara Cook suggested that the Board consider putting all engineering and design into one contract which would save a substantial amount of money, that design and bidding in 2001 is $103,000.00 which includes the flocculation. John McNabb said he thought we might be able to free up the money for new flocculators. Rob Kasameyer said of the $103,000.00, there is approximately $71,000.00 in studies and for $10,000.00 more, it can go out as one bid and save money. Ms. Cook said by putting all design costs into one bid, for a total of $36,000.00 all design work for Phase 1 2001 can be done. The Board agreed this would be a great savings. John McNabb made a motion for Weston & Sampson to do the design and bid work for the flocculators, pH Meter & probe, exterior building repairs, HVAC and Mixing Basin at a total cost of $36,000.00. Richard Muncey seconded the motion. Approved 3 — 0. George Hawksley said with the console upgrade, he was questioning the need for SCADA at this point. Mr. Hawksley asked how long would it take to incorporate other items with SCADA and will it be out of date by the time it is installed. John Bocchino said yes, it may be out of date and you would have to upgrade. George Hawksley said he did not want to upgrade again and John Bocchino said the SCADA upgrade could wait. 5. Design figures for Phase I — as discussed above. 6. Design figures for unidirectional flushing program. 7. Design figures for hydraulic capacity of plant — Peter Knowlton said the maximum capacity the plant is designed for is 2.6 MGPD and the current drawdown is 97,000 gallons from the high to low set point at a maximum of 2.8 MG with a net loss of 160 GPM. Mr. Knowlton said that 2.8 MG in vs. 3.1 MG out gives a 10-hr. pump down time with one hour to fill up (backwash Meeting of 06/22/00 takes 1 hr. per day). Mr. Knowlton said that you lose water due to the backwash and the breakthrough cause two filter runs per day. John McNabb questioned the 2.6-MGD figure. Mr. Knowlton said he would put this in writing and send to the Board. John Pachino said that in regards to the question of handicap accessibility, if you hold a public meeting, you must meet the requirements. 10.) OTHER: John McNabb said he may have a problem with the next scheduled meeting on July 6th and asked if the 13th would be possible for everyone else. The 13th appeared to be a good alternate date and John McNabb said he would firm this up by next week. A motion was made to adjourn the 06/22/00 meeting by John McNabb. Rob Kasameyer seconded motion. Approved 3-0. The meeting of the Cohasset Water Commissioners adjourned at 10:35 p.m. Approved By: Date: D� >✓�� Richard D. Munceyetlerk Board of Water Commissioners Meeting of 06/22/00 ` I TOWN OF COHASSET co„,„,;ss;o„� } WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. 339 King Street RICHARD D.MUNCEY COHASSET, MASS. 02025-1398 °NAB Telephone 383-0057 w .t Minutes of the Cohasset Board of Water Commissioners July 12, 2000 @ 7:30 p.m. MEMBERS PRESENT: John McNabb, Jr., Chairman Richard D. Muncey, Clerk MEMBERS ABSENT: Robert Kasameyer, Vice-Chairman RECORDING SECRETARY: Katherine Mintz GUESTS PRESENT: George Hawksley, Dominic Tutela, Mike Schrader, Art LeVentis, and Richard Bastow Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:47 p.m. 1.) MINUTES: Kathy Mintz passed out the draft minutes from the 6/22/00 meeting. The Board approved the minutes of the 5/25/00 meeting. 2.) REVIEW BUDGET STATUS: John McNabb said that there was nothing to report because he had not received an update from Mike Buckley. Commissioner McNabb said that he submitted the encumbrances before the deadline of July 16th 3 ) WARRANTS & BILLS PAYABLE: The following bills were presented and approved for payment as follows: Tutela Engineering Assoc., Inc. $39,703.05 Relates to various projects such as general engineering, Ellms Meadow Wellfield, contract administration for Federico, Tiffany Construction, the Scituate Hill Water Tank and King Street. Weston & Sampson Engineers $2,300.00 Work on Turbidimeters. Norfolk Environmental $14,196.27 Relates to work done on the GIS and water resource protection. Meeting of 07/12/00 2 Deutsch Williams Brooks -->Denied<-- $147.00 This invoice was unclear as to what the charges were for. Do not pay. Deutsch Williams Brooks -->Denied<- $1,019.00 This invoice requires further clarification regarding monitoring wells. Do not pay. Smith-Blair, Inc. $236.67 Stock items - repair clamps. Mueller Co. $483.50 Stock items. John Hoadley & Sons $61.56 Stock items - meter idler. E. J. Prescott Inc. $98.60 Stock items - Curb boxes. Tiffany Equipment $73,898.54 Pay request #8 - completion of project (only thing left is to level Spring St.). PDM Inc. $332,617.09 Scituate Hill Water Tank, phase one. U.S. Pipe and Foundry Co., Inc. $5,727.54 Water main for Lily Pond Lane project. A motion was made by John McNabb to approve the copy of the warrant as presented with the exception of two invoices for Deutsch Williams & Brooks in the amount of $147.00 and $1,019.00 pending further clarification. Richard Muncey seconded the Motion. Approved 2-0. 4.) ABATEMENTS: There were no abatements. 5) STATUS FROM OPERATOR: The Board reviewed George Hawksley's status report of 07/12/00. George Hawksley reported that 1.3 mg were pumped with a 10 hour run time on 7/7/00, the highest amount year to date. John McNabb asked if the reservoir levels have been checked and Mr. Hawksley said yes, on a weekly basis and that the water levels were OK. Mr. Hawksley said that the TTHM (total trihalamethane) results were under 100, including the samples taken at the ends of the system. Mr. Hawksley said we should still meet with the DEP to discuss the issue. John McNabb said the best time for him would be in mid August, and asked George to call the DEP to set up the meeting. Mr. Hawksley reported the meter reading for the August quarterly billing has begun; the hydrant on Doane Street has been repaired and flushed; Gioioso broke Meeting of 07/12/00 3 the 2" water line on Schofield Road; D'Amico broke water services on Lily Pond Lane, on Summer Street, Highland Avenue and 4 separate times on Black Horse Lane. Richard Muncey said he had concerns about two home being built extremely close to the Aaron Reservoir in Scituate. Mr. Muncey said he could not understand how a septic system could be allowed this close to the reservoir and stated that there are two foundations already installed on the right hand side of the road approximately 1 mile from the Arrowwood Development heading towards Norwell. John McNabb said he would look into this. 6) CORRESPONDANCE: Mr. Lincoln wants the hydrant moved on Schofield Road. John McNabb suggested that this time, Mr. Lincoln be available to assist with where he wants it. A letter has been received from Bill Chisolm, a resident on Jerusalem Road who wrote that the Water Commission did a fine job on the Annual Water Quality Report and asked when the residents of N. Cohasset can get on the water system. The Board discussed an item in the amendment of the Weston & Sampson design of flocculators that included a replacement motor for the roof fan. Richard Muncey said that he thought Parsons Electric had done this under the direction of Mike Taylor. Richard Muncey said he would like Robert Eiben to look into this further by reviewing all the Parson's Electric invoices. In regards to the amendment, the Board decided to have Town Counsel Attorney .Rod Hoffman review the proposal in detail before signing at the next meeting. Richard Muncey asked George Hawksley to also review the amendment in detail. 7) COMMISSIONER'S COMMENTS: None. 8) TUTELA ENGINEERING: Mike Schrader passed out a Status Report and reviewed it as follows: Scituate Hill Water Tank — Mike Schrader said that earlier in the meeting, during the approval and signing of warrants and bills payable, the Board approved the first Pay Request #1 from Pittsburgh DeMoines which spanned from the beginning of the project up through June 301h. Mike Schrader passed around a Polaroid showing six of the seven rings installed. Mike Schrader said that welding is in the final stages and the specs, and in accordance with American Water Works Association's standards call for the welds to be x-rayed. The first round of x-rays found minor defects in 2 of 7 locations that have since been repaired (welder not making a full penetration). Mike Schrader reported that Wescott Construction is working on the altitude valve chamber, the floor has been poured, and the walls are being formed. Pittsburgh DeMoines has request that the commission make their final decision on the color of the tank so that the paint can be ordered. The Board reviewed the Meeting of 07/12/00 4 color swatches and agreed upon the color "Cumulus". The Board will put together a package with a photo of the tank and a large paint swatch of "Cumulus" and send it to the Planning Board and the Zoning Board in accordance with their variance. Richard Muncey said that the new tank in Pembroke has a great color and would try to find out the name for Mike Schrader by the next meeting. King Street — Mike Schrader reported that the water main is completed and has been chlorinated and expected to accept new services by the end of the week. There are 4 services remaining due to difficulties locating the existing services. Mike said that George Hawksley and the contractor has been working on this. Lily Pond Lane — The water main has been installed, chlorinated, and will be in service next week. Schofield Road — Mike Schrader reported that the contractor is pre-drilling to determine the quantities of ledge. Highland Ave./Highland Court —Mike Schrader said that Tutela has prepared a plan for this area for discussion and pulled out a map of the area. Mr. Schrader said that Tutela has examined the existing records from the water department and found information on the Highland Ave. Ext.'s water main — it consists of 200' of 12" AC water main and 100' of 6" AC. Mike Schrader said that the 6" does not meet the minimum standard for fire fighting protection and needs to be replaced. Dominic Tutela said he recommends the 12" AC line be left in place while the 6" is replaced. John McNabb made a motion to direct Tutela Engineering to prepare a change order for Highland Avenue. Richard Muncey seconded the motion. Approved 2 — 0. Stevens Lane — Tutela Engineering submitted three alternatives for the boards review regarding looping Steven's Lane. The Board reviewed the three alternates and felt that Alternate "B" was most advantageous. Wellfields - Tutela Engineering is working on the pumping test proposal and bid documents for Ellms Meadow to discuss with the DEP next week. Fire Flow Testing — Mike Schrader said he has selected 21 hydrants for fire flow testing which reflects previous test locations as well as additional locations selected by John McNabb. The tests are scheduled to be done on July 26th and 27th Besides a list of the hydrants being tested was a copy of a draft newspaper add which will run in the 7/20 edition of the Mariner and Ledger. John McNabb said he would like to have a warning included in the add about using the washing machine and dishwasher during this period. John McNabb said he would do a press release in addition to Tutela's add. 9) NORFOLK ENVIRONMENTAL: Richard Bastow said he would like the Board to review the Draft Determination of Applicability before it is submitted to the Conservation Commission. Richard Bestow passed out the Draft and said it was Meeting of 07/12/00 5 almost ready to submit. John McNabb said he would like a copy to be sent to Rob Kasameyer and that the Board will put the Draft Request for Determination of Applicability (RDA) on the July 27th agenda. Mr. Bastow discussed the Surface Water Protection Grant recently awarded on June 26th and passed out a copy of the Notice To Proceed with work tasks of the contract. Richard Bastow said that Mark Bartlett would like a copy of Cohasset's Emergency Plan; the Commissioners asked George to supply this to Norfolk Environmental. The next topic discussed was GIS. Mr. Bastow said that Tutela Engineering reported that they only have the most recent work done on AutoCAD and that everything else is hand drawn. Mr. Bastow briefly discussed how to hot-link cards, writing interface and entering information such as street address and other relevant information. John McNabb said that once Norfolk Environmental obtains a "burner" to make CD-Roms, to please show the staff at the water department and get their opinion. Mr. Bastow reported on the bedrock wells and said that PW2 was slow and had problems where PW4A was a good producer. Mr. Bastow said we need to move well PW2 40' closer to the fracture and that when initially drilling down PW2, made through he overburden which fractured rock creating many pathways and immobilized soil which caused a failure and liquefied the roadway. The roadway had to be rebuilt and stabilized and Norfolk Environmental is researching other methods. John McNabb said he spoke with Mark Bartlett about the need to be aware of costs incurred to date and this ready by the next meeting. Richard Barstow said they would keep alternatives open along with other well sites as an option. John McNabb said that the Consumer Confidence Reports were out by July 1st but next year we need to do them earlier so there is no last minute rush. John McNabb said Norfolk did a good job and was pleased with the outcome. John McNabb said there were no further developments pertaining to Arrowwood Estates. A motion was made to adjourn the 07/12/00 meeting by John McNabb. Richard Muncey seconded motion. Approved 2-0. The meeting of the Cohasset Water Commissioners adjourned at 9:45 p.m. 190 Approved By: Date: Richard D. Muncey, Clerk Board of Water Commissioners Meeting of 07/12/00 TOWN OF COHASSET Conunissioners ; . WATER DEPARTMENT ROBERT E.KASAMEYER 1N JO 339 King Street G ENN A PRATT R COHASSET, MASS. 02025-1398 °""%E Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners August 03, 2000 @ 7:30 p.m. Members Present: John McNabb, Jr., Chairman Richard D. Muncey, Clerk Robert Kasameyer, Vice-Chairman Recording Secretary: Katherine Mintz Guests Present: Robert Eiben, Rick Mosca, Brenda Innis, Mike Schrader, Art LeVentis, and Mark Bartlett Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:30 p.m. 1.) MINUTEs: Kathy Mintz passed out the minutes from the June 8th, June 22nd and July 12th meeting. The Board unanimously approved all three sets of minutes. Approved 3-0. 2.) REVIEW budget status: Reviewed current budget status 3.) WARRANTS & Bills Payable: The following bills were presented and approved for payment as follows: Tutela Engineering Assoc., Inc. $36,471.28 Relates to various projects such as general engineering, Ellms Meadow Wellfield, Sohier Street Well, contract administration for Tiffany, Gioioso, and the Scituate Hill Water Tank. Weston & Sampson Engineers $966.00 Final bill relating the long range plan. American Water Services $42,408.82 Monthly 0 & M charge. Stiles Company, Inc. $739.92 Stock items - gate box extensions. Smith-Blair, Inc. $236.67 Stock items - repair clamps and saddles ($115.60 and $148.07). U. S. Pipe & Foundry $8,438.07 Pipe for Shofield Road @ $8,849.04 minus a credit of $410.98. Deutsch Williams Brooks Denied $147.00 This invoice was unclear as to what the charges were for. Do not pay. Deutsch Williams Brooks Denied $1,03.9.00 This invoice requires further clarification regarding monitoring wells. Do not pay. Tom Gioioso Construction $92,413.17 Work on King St., Lily Pond Lane, & Schofield Rd. for the month of July, 2000. Postmaster - Payable to AWS $835.80 Hydrant flushing notices, mailing and postage fees. John Hoadley & Sons $105.00 Tapping sleeve at 251 Pond Street. Patriot Ledger $185.88 Three advertisements notifying customers of hydrant flow testing. PDM Inc. $125,428.26 Scituate Hill Water Tank work - erection & fabrication done. Postmaster - Payable to AWS $720.00 Postage fees to mail quarterly bills. A motion was made by John McNabb to approve the copy of the warrant as presented with the exception of two invoices for Deutsch Williams & Brooks in the amount of $147.00 and $1,019.00 pending further clarification. Richard Muncey seconded the Motion. Approved 3-0. John McNabb said that recent changes to the Public Procurement Laws M.G.L. c. 30B effective as of July 01, 2000. Mr. McNabb said the PLC on the console is over $10,000.00 and that no other manufacturer is compatible with the Allen Bradley Equipment. John McNabb said that he will call Mark Hadad before a bill is submitted with a memorandum explaining why we do not have 3 bids for the PLC due to it's incapability and that the old drum, which controls 75% of the control panel main processor is going to digital. John McNabb said that the ZBA needs to approve the tank color and will be meeting Monday night. John McNabb said he will bring a paint swatch to the meeting. Mike Schrader said that PDM is planning to paint the tank within 5 weeks. 4.) ABATEMENTS: There were no abatement requests 5) STATUS FROM OPERATOR: The Board reviewed the status report of 08/03/00. Rick Mosca said the pond level is at 59.0" at the intake. John McNabb said he wanted the reservoir levels reported on this form with a corresponding chart. Mr. Mosca reported that the fire hydrant flow testing went well. Brenda Innis reported very few complaints. The Board reviewed the TTHM Data chart. Rob Kasameyer said that by the year 2003, the TTHM's must be under a reading of 80 as per the new rule being mandated by the DEP. Rick Mosca reported that George Hawksley is arranging a meeting with Mr. Dillon at the DEP to explain that we will be able to flush once the new tank is on-line. 6) CORRESPONDENCE: John McNabb said that a letter has been received from Madelyn Morris of the EP confirming the Ellms Meadow project is on full speed but to hold on the Sohier Street Well. A letter was received from Attorney Schwandt regarding the Barry Land requesting the Board confirm a figure on the actual cost of the land taken for the Scituate Hill Water Tank. 7) COMMISSIONER's COMMENTS: Chairman McNabb said that effective July 01, 2000, special changes have been made to the Public Procurement Laws. Mr. McNabb highlighted on these changes as follows: • M.G.L. c. 30B (b) (9) definition of "chief procurement officer" has been broadened to include local authorities such as housing authorities and other governmental bodies that are subject to 30B but not specifically included in the previous definition of "procurement officer." • The threshold for purchases requiring the solicitation of price quotations has been increased from $1,000.00 to $5,000.00. • The threshold for purchases requiring advertised, sealed bids or proposals has been increased from $10,000.00 to $25,000.00. • Sole source procurements are now permissible for contracts of less than $25,000.00 whereas the previous figure was $10,00.00 John McNabb said that these changes were good and that this would ease up on the pipe purchasing. John McNabb said that he would like the bill stuffers to contain information about the new employees. 8) TUTELA engineering: Mike Schrader passed out a Status Report and reviewed it as follows: Scituate Hill Water Tank - Mike Schrader said that earlier in the meeting, during the approval and signing of warrants and bills payable, the Board approved the first Pay Request #2 from Pittsburgh DeMoines which spanned from June 30t" to July 315t. Mr. Schrader said that the fabrication of the tank is complete and the painters will be here next week to begin their work. Mr. Schrader said that Wescott Construction is scheduled to return to the site and begin the water main work and complete the valve chamber. King Street - Mike Schrader reported that the water main is complete with the exception of capping off the old main. Lily Pond Lane - Complete and will be paved tomorrow. Mr. Schrader reported that there are two residents on wells, one who has clearly expressed interest to remain on hers. Schofield Road - Mike Schrader reported that the water main is complete and has passed the bacteriological and pressure testing. Mr. Schrader reported that while the contractor was excavating the removal of the hydrant in front of Mr. Lincoln's house (#6), they uncovered a damaged electrical service. The utility company was called in as well as the wire inspector who determined that the service must be repaired. The resident claims that it was the previous contractor (Tiffany) who broke it. Tutela called in an electrician to assess the situation and to provide an estimate. The electrician spoke to the utility and found that the entire service must be replaced at a cost of $4,000.00 - $8,000.00. Mr. Schrader said that Tutela does not feel that this is the Commission's responsibility and that none of the inspectors witnessed a contractor damage the line, . Mr. Schrader said that he has prepared two draft letters to water customers of Black Horse Lane informing them that their access to the street will be restricted during construction. The 2nd letter is being sent to all customers of the pipeline projects prior to the connection of the new water main. The 2nd letter was done at the request of George Hawksley due to several people on King Street who had plumbing related problems shortly after their connection. Highland Ave./Highland Court -Mike Schrader presented Change Order #3 for the execution by the commission (stating that the contractor took exception to the amount for ledge excavation and has agreed to a cost of $90.00 per cubic yard) for the Board to sign. Mike Schrader said that there are also some minor items for which the contractor will seek addition compensation (capping the existing main, cutting a valve, etc.). The Board reviewed the plan. John McNabb made a motion to approve Change Order #3 as present. Rob Kasameyer seconded the motion. Approved 3 - 0. Wellfields - Mike Schrader said that at the meeting with the DEP, Tutela had proposed a 48-hour pump test rather that a 5-day due to concerns over the storage of the aquifer and to reduce cost and the degree of complexity in using an above ground manifold. Mike Schrader said he heard back from Jim Persky (DEP) who said that they will require a full 5- day test and will consider an above round manifold. Tutela will be submitting a pump test proposal based upon discussions shortly. Fire Flow Testing - Mike Schrader said that fire flow testing went extremely well and faster than expected due to the assistance from the water department crew. Test results are expected to show marked increases in the areas of Town that have received improvement. Commissioner Muncey said that he would like a copy of all the fire flow testing data. Mr. Schrader said that testing was performed with two sections of water main out of service on King Street near 3A and also on 3A near Pond Street. This resulted in lower fire flows at North Main Street at Forest and Forest at Jerusalem. Mike Schrader said that this is logical, but this also emphasized the need for improvement of old circumferential pipes. Mike Schrader that a formal report of these findings will follow along with a recommended improvement plan.. John McNabb said that he would like a report of how many feet of water main has been cleaned, replaced and would like a report by next week. 9) NORFOLK ENVIRONMENTAL: Mark Bartlett passed out a status report of various projects and reviewed it as follows: RDA on CHL Landfill per local wetlands bylaw: Mark Bartlett passed out a revised draft of the RDA which includes a cover letter to the Conservation Commission, RDA forms, Norfolk's executive summary from 1998 and Norfolk's review of the first and second quarterly CHL environmental data, draft enforcement letter and DEP form for the ConCom to consider. Mark said that he needs to finish the larger scale plan which will show all the key points. Commissioner McNabb said that we will be close to finalizing the RDA by the 08/17/00 meeting. Bedrock Wells and Watershed Monitoring: Mr. Bartlett said that Norfolk has installed 2 bedrock wells to date: Well #4 and Well #2. Mr. Bartlett reported that Well #2 is not very productive . Mr. Bartlett said that an attempt was made to install Well#1 on a bedrock fracture that crosses Boulder Road, but the rotary drilling method was unsuitable due to the liquefaction of the path area soils and the installation had to be abandoned. Mark Bartlett obtained quotes form three drillers that are capable of using a hybrid drilling method. After installing well #1, Norfolk Environmental recommends installing an additional well at location #2 to catch the bedrock fracture zone. The three bids were as follows: • Earth Exploration for $17,289.75. • Dragin Drilling for $11,990.00 • Soil Exploration for $24,167.67 The Board of Commissioners agreed to go ahead with Norfolk's plan and agreed that Dragin Drilling was the best price. Mark Bartlett said that Dragi n Dri I I i ng can begi n work on August 14th or August 28th, 2000. Mr. Bartlett said this firm has a good reputation. Mr. Bartlett said that due to well installation problems, the total budget for this project has been increased from $25,461.21 to $41,000.00 more or less. W P : Mr. Bartlett said that tentative arrangements hare being made with MBE and WBE contractors. CIS Management of Watershed and Distribution System Information• Mr. Bartlett reported that data continues to be imported from the state's data base. To date, there is the FEMA flood maps, orthophoto quads, surficial geology to name a few. Mr. Bartlett said that Norfolk is in the process of purchasing the CD burner. Norfolk Environmental and Cohasset Water Commission have agreed to spilt the cost of the CD burner. Arrowwood Development in.Scituate on the Aaron River Reservoir: Chairman McNabb said that the state has an interest in the Arrowwood property and met last Friday about a plan.and stated that there is no commitment as to how much money would be involved. John McNabb directed Mark Bartlett to go to the Scituate Town Hall and review permits. Mr. Bartlett said that there are several issues that need discussion as to two possible avenues for filing an RDA to request review of the project. The first option is if any proposed fill or alteration of land from the project is shown to be within 100 feet of the wetlands within the town of Cohasset, than a N01 must be filed. Mr. Bartlett said that Norfolk can prepare a draft RDA for filing with the Cohasset ConCom to determine if the site work at Lots 15 & 16 are within the jurisdiction of the Cohasset ConCom. Mr. Bartlett said the delineation of the wetland line within Cohasset and the nearby reservoir should be reviewed. The second option pertains to activities outside the area subject to protection under the act and buffer zone - and file a RDA under this option. Mr. Bartlett said that the Board must show the wetland buffer zone or 200' buffer to any river within Cohasset. Bartlett said the Cohasset Selectmen are listed as an abutter in prior filing for this project so it is expected that they will be notified when the filing is made for lot 15. Commissioner McNabb said he would like to draft a lawsuit in order to get Arrowwood to comply. Richard Muncey said he feels this would be difficult because the septic is already installed. Mark Bartlett said that would be fine as long as they agree to install a treatment unit. Mr. Bartlett said that most contrived septic systems of this type fail. Commissioner Kasameyer said we own the reservoir, so if we posted signs we could force the issue. Mr. Kasameyer suggested signs which state to potential homeowners that we are not a friendly abutter which could make selling the lots difficult - speedbump to potential buyers. Mr. Kasameyer said that a good example of a sign to post would be, "Warning: These lots do not comply with current environmental standards." Mr. Bartlett said that this developer took advantage of some loopholes. Mr. Bartlett said he will pursue the wetland line on lot #16. A motion was made to adjourn the 08/03/00 meeting by John McNabb. Richard Muncey seconded motion. Approved 3-0. The meeting of the Cohasset Water Commissioners adjourned at 10:30 p.m. Approved By: Date: 1 1° Robert Kasa er, Acting Clerk Board of Water Commissioners 1 TOWN OF COHASSET CommissioneFs WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. 339 King Street RICHARD D.MUNCEY COHASSET, MASS. 02025-1398 COMAS" Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners September 07, 2000 @ 7:30 p.m. MEMBERS PRESENT: John McNabb, Jr., Chairman Richard D. Muncey, Clerk Robert Kasameyer, Vice-Chairman RECORDING SECRETARY: Katherine Mintz GUESTS PRESENT: Robert Eiben, George Hawksley, Brenda Innis, Dominic Tutela, Mike Schrader, Art LeVentis, Dan Deutch and Mark Bartlett Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:30 p.m. 1.) MINUTES: There were no minutes to present to the Board. Richard Muncey said that Kathy Mintz is no longer an employee of American Water Services and that she has stated that she will continue to do the minutes on her own if the Board would require her services. John McNabb and Rob Kasameyer agreed to retain Kathy. John McNabb said he would clear it wi th Mark Hadad. 2.) REVIEW BUDGET STATUS: John McNabb passed out the y-t-d budget from Mike Buckley. John McNabb said that we are in good shape and that we would discuss town meeting data later in the meeting. 3.) WARRANTS Et BILLS PAYABLE: The following bills were presented and approved for payment as follows: American Water Services $42,408.82 Monthly 0 Et M charge. John Hoadley Et Sons $5,960.00 Tap for 251 Pond Street in the amount of $150.00 and gates for Highland Ave. in the amount of $5,810.00. Ockers $105.00 Work on administrative assistant's computer to upgrade Schlumberger software. Meeting of 09/07/00 2 Staples $265.27 Copy charges for quarterly bill stuffers. American Water Works Association $145.00 Membership dues for Chairman McNabb. Ti-Sales $2,400.00 Upgrade for Schlumberger software system. Schlumberger $1,113.60 Purchase meters. Tinytown Gazette $30.00 Advertising fees for the flow testing notification. Community Newspaper Company $126.50 Advertising fees for the flow testing notification. Deutsch Williams Brooks $19766.00 Three invoices for legal work ($147.00, $1,019.00 and $600.00). George Hawksley $38.40 Postage fees for mailing out the RDA. Tom Gioioso Construction $92,413.17 Work on Black Horse Lane and services on Scofield Road. A motion was made by John McNabb to approve the copy of the warrant as presented. Richard Muncey seconded the Motion. Approved 2-0. 4) TUTELA ENGINEERING: Mike Schrader passed out a Status Report and reviewed it as follows: Scituate Hill Water Tank - Mike Schrader said that the painting subcontractor has been on site for three weeks and that the tank coating consists of three coats: a primer, a middle coat and a top coat (the color coat). Mr. Schrader said that he met with Mary Penny of the Sunrise Assisted Living Center to let her know when the painting would begin. Mr. Schrader said that the resident engineer would watch to make sure no damage or side effects occur. Mr. Schrader said Tutela is preparing a change order for PDM to finish the water main on lower King Street that will include the removal of the broken "insta-valve" and complete approximately 60 feet of water main. Dominic Tutela said that he was not happy with Wescott construction. He said they are months behind in work (due to tank project in Dedham) and their contractor, Cameo Construction, is very slow. Mr. Tutela said he thought they would have been done at this point. John McNabb asked the tank would be on line by the planned date of 12/5/00 and Dominic Tutela said yes. Meeting of 09/07/00 3 Phase VB: Mike Schrader said that Gioioso has finished and successfully pressure tested the main on Black Horse Lane and that services will begin next week as soon as the bacteria tests pass. The tapping sleeve and valve was installed in Robert Jason Road on 09/06/00. Mr. Schrader sated that this project was slightly delayed due to the discovery of an unknown drain manhole on North Main Street. Mr. Schrader said that Tutela has prepared estimates for Hugh Strain Road and Bound Brook Lane for the Commissioner's review. Mike Schrader said that Gioioso is under a time constraint to begin their next job but has indicated they might do a quick side street. The estimate for High Strain Road is $45,000.00 and $70,000 - $80,000.00 for Bound Brook Road. Discolored Water: Mike Schrader sad that the Town has been receiving complaints of discolored water over the last several months. Mr. Schrader explained that iron can get into the distribution system from the supply or can come from the iron pipes. Mr. Schrader said that the sediment or disruption of iron bacteria inside the water mains has been caused by the flushing and/or when fire fighting. Mr. Schrader said that iron manifests when it is oxidized such as the introduction of oxygen or oxidants such as bleach. Tutela recommends continued sampling for iron at the plant and in the distribution system if complaints continue. Mr. Schrader said there are various solutions such as flushing, cleaning or relining. Bancroft Road: Mr. Schrader said that the issue on Bancroft Road (Donovon residence) might be due to a poor service. Mr. Schrader said that they should not be experiencing problems from our system and feet that the issues are internal. John McNabb asked Tutela to due a test on the house to confirm this. Other: Chairman McNabb said he received a letter from the Machill's on Wood Way requesting a fire hydrant and asked Mike Schrader how this could be accomplished. Mike Schrader said that this is a 6" line and fire protection requires an 8". Numerous possibilities were discussed but a blow off hydrant appeared to be the best solution. Richard Muncey said he would prefer a full fire hydrant for an ideal situation. Dominic Tutela said that an anonymous compliant was made to the DEP against the AC pipe replacement project. Mr. Tutela said that the DEP ordered the pipe to be brought to the plant because it was water main. John McNabb said that the water department held no legal responsibility and was not happy that the AC pipe was brought here. Mr. Tutela said that the DEP made the decision and Mr. McNabb inquired if anyone even asked permission to bring it here. Mr. Tutela said that the pipe would be gone tomorrow morning. John McNabb inquired about the status of the Ellms Meadow Wellfield. Mr. Tutela said that the firm Geosphere was at the site performing Zone II delineation. Mr. Tutela said the test proposal would be submitted shorting. John McNabb asked if things were moving ahead expeditiously and Mr. Tutela replied yes. Meeting of 09/07/00 4 Commissioner Muncey said he had concerns with approximately 20 lengths of old AC pipe at the Elms Meadow Well field in the undergrowth and said this should be disposed of ASAP. George Hawksley was asked to investigate this further. 5.) ABATEMENTS: There were three requests for abatement as follows: Gail Bryan of 285 Jerusalem Road has requested an abatement based on estimates since 1998. Brenda Innis said that her usage history show that she was also estimated from 1994 through 1997. Commissioner Muncey said he recalled she was getting high estimates because she would not cooperate and let anyone in to get an actual reading. Mr. Muncey said he felt these charges were justified due to all the time and effort spend by the water department trying to obtain a reading for five years. Brenda Innis said that she was not waiving any interest and began the adjustment back in 1998 based on 800 CCF used per year - and the amount abated is subtracted from what we actually charged her. Richard Muncey said that he would like to discuss this further when Commissioner Kasameyer arrives. Town of Cohasset - John McNabb reported that Mike Buckley wants water bills in the amount of $16,743.02 abated because the town has run out of money. Commissioner Muncey asked why they haven't increased their budget, they do this every year. John McNabb said that most of this money relates to the school department. John McNabb also said he couldn't understand why this was not done in June, stating that the sewer department bills customers and they are expected to be paid. John McNabb said, "If we get on sewer, can we say we ran out of money and not pay the bill?" Richard Muncey said that this is outrageous and John McNabb agreed. Mr. McNabb said if a resident comes in and states that they ran out of money and can not pay their bill, would we abate their water bill - no way. John McNabb said we need a treaty with these guys and stated that he sees not rational for this. Mr. McNabb said that there are many places in town that are not metered and we don't even charge for that. Both commissioners agreed to discuss this further when Commissioner Kasameyer arrives. Cohasset Filling Station: Brenda Innis reported that the Cohasset Filling station has an average use of 2,000 CCF per year. The last bill was for 15,800 CCF for one quarter alone, much higher than normal. Donna Friedman, owner of the station was requesting an abatement. According to Brenda Innis, Ms. Friedman said that contractors filled up their tanks with water via a hose connection, for which they were given permission to do so. In addition, Ms. Friedman said that the bathrooms locks are not functioning very well and that "who knows what goes on with the summer help". John McNabb and Richard Muncey agreed that the water went through the meter and the establishment's permission. John McNabb made a motion to deny abatement to the Cohasset Filling Station. Richard Muncey seconded the motion. Approved 2 - 0. 6) STATUS FROM OPERATOR: The Board reviewed the status report of 09/07/00. George Hawksley said that the average for pumping was 1.2 MGD. John McNabb asked George Hawksley to do a chart with graphs that compare 1999 vs. 2000 along with a graph comparing reservoir elevations from 1999 vs. 2000. Meeting of 09/07/00 5 Mr. Hawksley reported that there have been numerous dirty water complaints. An attribute to this problem was that a gate was found in the closed position where work was being performed by the sewer department. John McNabb said that with the announcement in the newspaper about free Iron-Out available during flushing, many customers were coming in for it. 7) CORRESPONDANCE: Nothing to report. 8) COMMISSIONER'S COMMENTS: Richard Muncey and John McNabb requested George Hawksley to work on submitting Cohasset's Consumer Confidence Report in the contest sponsored by New England Water Works Association. Both commissioners felt that we had a good chance. 9) ARTICLES FOR SPECIAL TOWN MEETING: Capital Improvements: Chairman McNabb passed out a draft memorandum to the Board of Selectmen and Town Manager regarding the two Warrant Articles for the 10/23/00 Special Town Meeting. John McNabb said we have approximately 89,000.00 in surplus money to transfer. According to Mr. McNabb, Mike Buckley said that due to a transfer of funds in order to borrow, the water department might need to submit 2 separate articles. The Commissioners reviewed the two articles, 1.) Water System Capital Improvements - cash, and 2.) Water System Capital Improvements - borrow. John McNabb made a motion to submit the two articles as presented to the Board of Selectmen for the Special Town Meeting on October 23, 2000. Richard Muncey seconded the motion. Approved 2 - 0. Richard Muncey said that after reviewing these two warrant articles, he felt that the verbiage at the end of each needed to be changed to add the word equipment in order to purchase a new truck to replace the 11+ year old one currently being used. John McNabb agreed. A motion was made to amend both articles by adding the word equipment at the end of each article to state, ..."or other Water Department equipment or facilities; or act on anything relating thereto." Richard Muncey seconded the motion. Approved 2 - 0. Chairman McNabb made a motion to submit the two articles as amended above to the Board of Selectmen. Richard Muncey seconded the motion. Approved 2 - 0. Mike Schrader recommended the Board approve a list of water distribution system improvements entitled, "Executive Summary." All present reviewed this list, a map and discussion ensued. John McNabb asked if cleaning and lining the pipes would fix the problems. Mr. McNabb asked if Phase III would take care of major fire flow problems and Dominic Tuteta said the only way to do that is to repair everything. Mike Schrader said that everything was broken into "bite-size" sections but we still need to address Rustic Drive. Mr. Schrader said that Linden &t Rustic Drives both have a pronounced deficiency along with Beechwood C Doane and Boarder @ Parker (reference the Executive Summary and attached charts). These issues will be addressed at the October 23rd Special Town Meeting. Meeting of 09/07/00 6 A motion was made by John McNabb to go into Executive session C 9:30p ..m. to discuss the Arrowwood Development in Scituate on the Aaron River Reservoir. Richard Muncey seconded the motion. Approved 2 - 0. A motion was made by John McNabb at 10:40 to conclude the Executive Session and assume the open session. Rob Kasameyer seconded the motion. Approved 3 - 0. OTHER: Mark Bartlett said that the printer wants to be paid for doing the Consumer Confidence Report. The Board thought that this has been paid and asked George to look into this further. Rob Kasameyer made a motion that if the printer was not paid, then to make sure he is paid right away. Richard Muncey seconded the motion. Approved 3 - 0. John McNabb passed out a copy of the debt schedule and reviewed what we are obligated to pay by 2005. Once this is taken care of, Mr. McNabb said the debt will drop dramatically which opens up the opportunity for doing a lot more. Rob Kasameyer responded to a complaint in the Tiny Town Gazette written by Lee Jenkins. George Hawksley said that pertaining to the meters, some have been either stolen or broken. Mr. Hawksley said we are indeed charging for water and there are backflow devices installed. Mr. Hawksley said that an outside contractor, Toomey, performs all backflow testing and the plumbing inspector also performs backflow inspections. Regarding the issue mentioned about the Fire Chief, Rob Kasameyer said he was surprised by the comments made in the article and that he feels it is worthwhile to go and meet with Fire Chief Lincoln and ask him if he has any issues and bring a copy of the article and resolve any issues that he may indeed have. John McNabb said he would like to submit a letter in the paper to set the record straight. John McNabb said he would draft a letter and review it with the commissioners for final approval before he submits it. Review of abatements previously discussed: John McNabb reviewed the abatement request from Mike Buckley, town accountant with Rob Kasameyer. John McNabb said we do not have the money to cover this and that we have many other issues which this money is screaming for. Rob Kasameyer said we need to communicated to the town that we plan, with no foreseen problems, on dropping the rates and are putting forth best efforts to bring everything in town "up to snuff, that we appreciate all of the towns support and maybe project that in the year 2008, we can drop the rates. Rob Kasameyer said this would put a stake in the ground. The rate will drop as our commitment and that our intention is we do not see any basis why this could not be done in 2008. John McNabb said we need to look at our long-range plan and factor this in. John McNabb said the rate should be no more than needed to sustain capital improvements. John McNabb made a motion to deny the request from Mike Buckley, Town Accountant in the amount of $16,743.02. Rob Kasameyer seconded the motion. Approved 3 - 0. The request for abatement by Gayle Bryan was reviewed with Rob Kasameyer. John McNabb and Richard Muncey reviewed the situation which shows that this problem Meeting of 09/07/00 7 dates back from 1994, when an actual reading could not be obtained, numerous attempts were made,the bills were estimated higher in hopes of getting her attention, etc. She was abated almost $800.00 in 1995 for the same reason. Rob Kasameyer and John McNabb were in agreement to approve the abatement and were pleased that the meter was finally changed and an actual read was obtained. Vote 2-1 to approve abatement request. John McNabb announced that the recording secretary, Kathy Mintz, has resigned from her employment with American Water Services. John McNabb said that the offer has been received from Kathy to continue on as recording secretary to the Board of Water Commissioners at the rate that was previously charged by American Water Services (17.31 p/hr.). John McNabb made a motion to recommend Kathy Mintz as recording secretary to the Board of Water Commissioners and to make this recommendation to Town Manager, Mark Haddad. Rob Kasameyer seconded the motion. Approved 2-0. Richard Muncey recused himself from this decision and vote. George Hawksley said that he received a call from Nancy Noonan that a hearing is scheduled for October 12, 2000 on the Cohasset Heights Ltd. Landfill RDA. Mr. Hawksley said that the Water Department would be charged a consult fee of$300.00 by the Conservation Commission. A motion was made to adjourn the 09/07/00 meeting by John McNabb. Rob Kasameyer seconded motion. Approved 3-0. The meeting of the Cohasset Water Commissioners adjourned at 11:15 p.m. / Approved By: �f� t`��•� Date: q11() "r obert Kasameyer, Actmg Clerk Board of Water Commissioners Meeting of 09/07/00 Executive Session MEMBERS PRESENT: John McNabb, Jr., Chairman Richard D. Muncey, Clerk Robert Kasameyer, Vice-Chairman RECORDING SECRETARY: Katherine Mintz GUESTS PRESENT: George Hawksley, Robert Eiben, Dan Deutsch and Mark Bartlett Chairman John McNabb called the meeting of the Board of Water Commissioners into Executive Session at 9:30 p.m. to discuss the Arrowwood Development in Scituate on the Aaron River Reservoir and the potential case for litigation. Mr. Dan Deutsch, Asst. Town Counsel, said that he was here this evening to discuss the merits of potential litigation or other strategies and policies relating to the Arrowwood subdivision in Scituate, MA. John McNabb said he discovered possible legal loopholes, which might force Arrowwood to comply with the current Title V Laws. Dan Deutsch said he was still getting up to speed on some historical and factual issues regarding filings and decisions in this case. Mr. Deutsch said that some effort was made with Scituate and Cohasset Conservation Commissions. Mr. Deutsch said that Norfolk Environmental memorandum made some good points about apparent failure to define/pick ten lots I indicated on the map which may provide added ground to challenge the approval and fundamental lack of good title. Mr. Deutsch said the applicant at the time was the only owner, which, was not the fact at the time. At the times of the filing and approvals, Winchester did not own some of the lots by adverse possession, said Mr. Deutsch. Attorney Deutsch said it appears that there at least two procedural defects in the filing. Mr. Deutsch said that there are cases where the decision was or not affect at the time the filing was made. Attorney Deutsch said one concern he has is that it is not an appeal of that decision and discussed in further detail a ruling that occurred in Nantucket which is not good news. Mr. Deutsch said that even if the Water Department was in a position to bring suit, there is a question of being successful in relief of judgment and the order based on relative harm or potential to harm the water supply due to nitrogen loading. John McNabb said that there could be an agreement for compromise as to an equitable solution. Attorney Deutsch said that the court would weigh the harm to the developer since the septic system is already in place. Traditional consideration is given to the public interest, i.e. the water supply and it is not clear if you could persuade a court for a fair decision, stated Attorney Deutsch. Mr. Deutsch asked if there were any monitoring measures explored which could be taken and John McNabb said, "Not now, G.L.C. 214 7A allows municipalities to sue for potential threat to a watershed.," Attorney Deutsch said that the court must find an imminent threat in order to do this, that injunctive relief must prove a threat and show removing the septic. John McNabb said he was following current regulation which provide protection for the watersheds. Rob Kasameyer asked what was the sense of defining a threat? Mark Bartlett responded that setting back limits and taking ten lot systems while only showing one lot near the reservoir - they made it worse by concentrating all ten lots into one. Mark Bartlett said the septic system needs to be treated to a point where it would greatly reduce or eliminate the threat as a point of negotiation. Attorney Deutch said his gut level is that you will run up against a judge who would make the contractor refigure his lots. Mark Bartlett said in his revised memorandum that Form A is not valid and that just before the Title V deadline went into effect, they filed a plan that did not show 5 lots on lot A and 5 lots on Lot B. Mr. Bartlett said it was a stretch to understand how these lots are grand-fathered. Attorney Deutch said it an issue of legal defects and of environmental harm. Chairman McNabb said that research shows they do not have a clear title. Mr. McNabb said that the Scituate Conservation Commission knows the Order of Conditions is not valid. John McNabb said this is a big case for improprieties and misrepresentation and that when you present a case, you should show every avenue. John McNabb said, 'The watershed is our jurisdiction." Attorney Deutch said that this could compel other communities to enforce the laws. Attorney Deutch said he would like to go into this with his eyes open and needs to review the Nantucket case further and that Cohasset Water does have a stronger claim pertaining to the environmental issue. Mark Bartlett said that this case was valid for grand- fathering under Title V because of the ten lots near the reservoir and the fact that they filed just one day before the Title V deadline went into effect, a "clear effort to beat the system." Attorney Deutch said, "It looks like something is rotten in Denmark." John McNabb said that if we have reasonable grounds to go ahead with a lawsuit, we would like to have you come back and meet with the Selectmen. Rob Kasameyer said that the selectmen have a strong environmental background and our decision tonight is whether we direct you to come back. Mark Bartlett passed out further research documents to support the case. John McNabb said he would like Mr. Dutch's law firm to do a title search. John McNabb said the water commission would like to go forward with a lawsuit and needs to speak with the selectmen while Attorney Deutch is present. Rob Kasameyer said this would at least create a reason to negotiate with Winchester but at the same time, the only chance to resolve it. Mark Bartlett added that the decision to have all ten systems clustered is because they probably did numerous perk tests and this was they only way to get it to pass. Rob Kasameyer said that these cluster systems historically fail within a ten-year period and asked what happens when this fails? Mark Bartlett said he has found 2 zones where they could possibly cluster a permeable layer. John McNabb asked Attorney Deutch to come back on the 28th with a definitive proposal for a complaint and then the Commissioners will meet with the Selectmen on October 3rd John McNabb made a motion to conclude Executive Session and assume the open public meeting. Rob Kasameyer seconded the motion. Approved 3 - 0. Approved By: Date: /e lobe-rt Kasa yer—Vice Chairman Acting C 1 e r kBoard of Water Commissioners Meeting of 09/07/00 TOWN OF COHASSET Conunissioners WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. 339 King Street GLENN A.PRATT �a COHASSET, MASS. 02025-1398 °MAC Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners October 19, 2000@ 7:30pm MEMBERS PRESENT: John McNabb, Jr., Chairman Robert Kasameyer, Vice Chairman RECORDING SECRETARY: Brenda Innis GUESTS PRESENT: George Hawksley, Arthur LeVentis, Dominic Tutela, Mike Schrader Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:30pm. 1.) MINUTES: No minutes were discussed at this meeting 2.) BUDGET STATUS, CURRENT FISCAL YEAR: Nothing to report. 3.) WARRANT & BILLS PAYABLE: The following bills were presented and approved for payment as follows: American Water Services $429408.82 Monthly O & M charge Tutela Engineering Assoc., Inc $27,699.11 Relates to various projects such as Ellms Meadow Wellfield, flow tests, Tiffany as built plans for Ripley, Cushing etc., engineering services for King Street and Black Horse Lane, and Scituate Hill tank. i Schlumberger $ 25400.00 Updated software for Schlumberger software John Hoadley & Sons $ 610.24 Stock items Patriot Ledger $ 41.63 Conservation Commission Advertisement Tom Gioioso Construction $ 1,756.79 New 8" gate on Summer and Black Horse Norfolk Environmental $47,954.54 Relates to various projects such as Landfill Issue, Watershed Map for CCR, RDA for CHL, CHL quarterly reviews, GIS System, and Monitoring Wells. Staples $ 33.82 Late fee applied to account PDM $120,079.99 Reflects site work, utility work, pipe line from 3A up to the water tank, work on the valve chamber, grading. Mike Schrader then summarizes on the progress of the water tank. They are working on valve chamber, site work, grading, planting, utilities. The water main is complete up to the tank. They still have work inside the valve chambers. The electric line is run but not connected as of yet. Completion time is still on target for December 51h or 6tn Motion made by John McNabb to approve the copy of the warrant as presented. Robert Kasameyer seconded the motion. Approved 2-0. 4.) ABATEMENT Gerald Friendman of Cohasset Sunoco—Mr. Friedman appeared to request abatement for his last quarterly water bill. There was an increase of four times the regular bill. This had been brought to the attention of the Commissioners prior to this and it had been denied. Mr. Friedman stated that after receiving the bill he had his plumber come in to make sure that there were no leaks on the premises. The plumber found no leaks. Since all of this occurred the Water Department has been out to check the meter on several occasions, and the meter seems to be functioning properly and along the same consumption as before. After a brief discussion it was decided by the Commission to abate a portion of the bill. Motion was made by Robert Kasameyer to abate a portion of the bill and seconded by John McNabb. Approved 2-0. Judith Fitzsimmons —Letter was received requesting abatement on her last quarterly water bill. She felt that because she had to run her outside faucet, per the Water Department, on several occasions that this increased her water usage for the past quarter. After a review of the records dating back 2 %2 years the consumption has remained the same. John McNabb suggested that George Hawksley write Ms. Fitzsimmons a letter stating that we show no increase in water usage and that we apologize for any inconvenience . Rev. John Gallop —Letter was received requesting reimbursement for work he had done to his washing machine and boiler. He stated that these items needed servicing due to the water main being replaced on King Street. A letter was drafted, to be approved by the Commissioners stating the Rules and Regulations of the Water Department. The Commissioners edited the letter. All were in agreement not to reimburse. Letters to be sent once edits are complete. 5.) STATUS REPORT George Hawksley presented the latest operations maintenance status report to the commissioners. It was noted that the production was averaging 1.2 million gallons a day for August. The reservoir was up 6"5 inches and is being monitored regularly. Water consumption still up due to sprinkler systems still being on. Also there are several Summer Services which are still on. Water bills are expected to be out November 15th. Dirty water and low-pressure calls have decreased. HOUSEKEEPING: American Water Services had nothing to report. 6.) CORRESPONDENCE: A memo from the Selectmen was received regarding the construction of a home near the "Wolf Pit". John McNabb immediately turned the information over to Mark Bartlett of Norfolk Environmental for him to handle. The Commission also received a memo from the Board of Health regarding the capping of Cohasset Heights Landfill which was filed. 1 7.) COMMISSIONERS COMMENTS: John McNabb reported the following: - Capital Budget being worked on to be given to Town Hall - TAG Grant: Applied last year for the grant for Browns Auto Body. That will be resent again this year. - Open Space Plan: Recommendations for the Water Resource Protection plans needed by the Open Space Committee November 1st. John will work on and send out. - Proposed Revised Meeting Schedule: Nov. 2nd meeting changed to Monday October 301h due to schedule conflicts. November 91h meeting for FY2002 budget. Budget must be to Mark Haddad by November 201h - Board of Health meeting: Meeting tonight 10/19/00. Discussion on putting in sewer in the Little Harbor& Wheelwright area. Tutela Engineering will draft a letter regarding the potential alternative locations for on site sewer, and a copy of any of the summary pages and a map of the water resource district map. This letter should be from John McNabb addressed to Steve Bobo of the Board of Health and carbon copy Mark Haddad and Sewer Department. TUTELA ENGINEERING: Flushing Program— This will begin once meter readings are complete. Should be a couple of weeks. The flushing will be from 3A down Beechwood Street, including Doane Street. John McNabb will be notified a week in advance so that a press release may be done. Hydrants & Valves —Tutela stated that this is going out for bid. The bid opening date is November 29, 2000 at 10:00 a.m., there is a pre-bid conference at 9:30 a.m. on November 15, 2000. Estimated cost $70,000.00. A motion was made by Rob Kasameyer to proceed and 2nd by John. All in favor 2-0. Scituate Hill Water Tank.—Mike Schrader reported site restoration subcontractor is grading the site. The telephone line has been run from the valve chamber to Rt. 3A, the electric company has received our easement application and is reviewing existing easements to determine whether any additional easements will be required. Piping within the valve chamber is nearly complete (with the exception of the altitude valve itself, which is in fabrication). Once the interior piping is complete the distribution main from 3A to the tank will be tested and disinfected. i Mike Schrader reported that in regards to the work required to remove the failed insta-valve and complete the water main on King Street, PDM has submitted a price of$45,133.00. Tutela feels that this is excessive and do not recommend that a change order be issued. George Hawksley wanted to know that status on the new valve on King Street. Mike Schrader has requested a price for a change order. Unofficially Mike heard from Wescott it was going to be around $15,000.00. This would be to remove insertion valve, cut the ac pipe, install 7 to 8" of ductile line pipe and that will complete King Street. And will install a gate valve instead of existing insertion valve. One house will have to be put on a by pass for 2-3 days, Jenks property. Phase VB — Services are underway on Highland Court, they are expected to be complete this week. The new main on Robert Jason has been tied into the old mains on Highland Ave. and Highland Ave. extension. Sillcock testing during the shutdown supports the initial theory that the valve or obstruction is near Beach Street. The contractor has been directed to dig a test pit at this location later this week to determine exactly what the situation is. Gioioso has agreed to overlay pave his streets for the cost of permanent patching. King Street will be paved this season, the remainder of the streets will be done in the Spring. Wellfields: Tutela will present the project to the Conservation Commission at their meeting Thursday night at 9:15 p.m. A field meeting is scheduled for Friday with Jim Persky and a representative from the wetland section to review the project. Tutela is still working towards scheduling the public meeting for this date also, but as of this date Geosphere (DEP's Zone II contractor) has not returned there messages. Mike Schrader also reported that they have drafted a letter to the Board of Health regarding the siting of wastewater treatment facilities in the vicinity of the wells. Copies of which were presented at the meeting. John McNabb requested that the meeting be held here in Cohasset so that the Planning, Conservation, and Health Department can be included. Sludge Removal: Tutela is planning to do sludge sampling this is scheduled for Wednesday, October 25. At that time the Water Department will use their backhoe to determine the depth and consistency of the sludge. A proposal for a request for bids will be done for the removal of the sludge. Based on preliminary quotes Tutela estimates the cost of transportation and disposing of the approximately 1800 tons of sludge to be between $68,500 and $90,000, loading the sludge could cost as much as $10,000. John McNabb said that we had $50,000 put aside for this. George Hawksley reported that he was in receipt of some bills from D'Amico totaling around $17,000. George sent a copy of them on to Dominic Tutela. After a brief discussion Dominic stated that unless the Water Department specifically requested something. It would not be our responsibility to pay these bills. Dominic did state that one of the bills contained did mention a repair of a service on Summer Street. If in fact the Water Department did request that D'Amico repair said service that it would not fall into the guidelines of the contract. The Water Department would be responsible for this item. George Hawksley was asked to review all items and report at the next meeting October 30tn Motion to adjourn at 9:20PM All in Favor 2-0 Approved By: Date: Robert Kasameyer, Vice- airman Board of Water Commissioners TOWN OF COHASSET Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER ^ ' JOHN K.McNABB,JR. _ 339 King StreetGLENN A.PRATT COHASSET, MASS. 02025-1398 Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners October 30, 2000 @ 7:30 p.m. MEMBERS PRESENT: John McNabb, Jr., Chairman Robert Kasameyer, Vice-Chairman Richard D. Muncey, Clerk RECORDING SECRETARY: Brenda L. Innis GUESTS PRESENT: Mark Bartlett, Mike Schrader Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:43 p.m. 1.) MINUTES: No minutes available. 2.) BUDGET STATUS, CURRENT FISCAL YEAR: Nothing to report at this time. 3.) WARRANT; BILLS PAYABLE: American Water Services $42,783.82 Monthly O & M charge and reimbursement for check for Conservation Commission(fee for the NOI for the wellfields). John Hoadley & Sons $ 1,290.93 Two links of pipe for the hydrants on Highland Ave. Stiles Co., Inc. $ 287.64 Shut off boxes and rods Mueller Co. $ 1,600.00 4 Hydrants Deutsch Williams Brooks $ 7,294.60 Legal bills relating to Arrowwood, & Westwood Properties Weston & Sampson $ 5,101.20 Bid for flocculators 4.) ABATEMENTS: None. 5.) CONSTRUCTION REPORT—TUTELA: Deferred till later in meeting 6.) STATUS REPORT/HOUSEKEEPING: George Hawksley reported average production for the month of October being 700,393. Quarterly meter readings are in progress and bills are expected to be out by November 15''. John McNabb said he would get the billing stuffer completed by November 91h . Weston& Sampson were in on Friday 10/27/00 and examined the console for final parts to order. Leak was repaired on 83 Summer Street. She has been told that she needs a new service. She was told that the leak was fixed but this will not increase her water pressure. She was also advised that we would have the lines cleaned and lined and that this might help with the low pressure. Another option was given, she was told that for a fee of$900.00 the Water Department would replace the service from the main to the shut off. Her water service itself is old so this may be the cause as well. Rob Kasameyer suggested that this be treated the same way that Peter Woods case was treated. Richard Muncey stated that this is different than Peter Wood because it is a much longer run there is a lot of ledge there as well. Peter Woods was only fixed from within the green. Peter Woods wasn't renewed from the water main to his property line. It was suggested by John McNabb to Mike Schrader of Tutela to add this to the RFP for next spring when the lines on Summer Street are to be cleaned and lined. 7.) CORRESPONDENCE: George Hawksley reported that today at the Water Department a letter was received from James M. Collins. He is the Administrator for the Jesuit Community, which overseas the Bellarmine House at 150 Howard Gleason Road. They want to put in a fire sprinkler system. They had a test done on the hydrant, which is approximately 300 ft. before the Yacht Club. The flow results showed up as unrecordable. They will be sending a second letter letting us know what there plans are. George Hawksley stated that there is approximately 250 to 300 feet of 4"pipe which would need to be replaced. Tutela reported a quick estimate to be approximately$20,000.00. TUTELA ENGINEERING HydrantNalve replacement Program: The hydrant program is out to bid. The bid opening date is November 28, 2000 there is a pre-bid conference at 9:30 a.m. on November 15, 2000. Scituate Hill Water Tank: Site restoration subcontractor is grading the site. The telephone line has been run from the valve chamber to Rt. 3A,the electric company has received our easement application and is reviewing existing easements to determine whether any additional easements will be required. Piping within the valve chamber is nearly complete (with the exception of the altitude valve itself, which is in fabrication). Once the interior pipe is complete the distribution main from 3A to the tank will be tested and disinfected. Tutela stated that they are still on schedule for December 51h. PDM has submitted a price of$45,133 for the work required removing the failed insta-valve and completing the water main on King Street. Mike Schrader reported that this is excessive and does not recommend that a change order be issued. He suggested that either put it up for bid separately, put it in with some other work or we can just go around it, meaning pipe around the valve. Phase VB: Services are underway on Highland Court,they are expected to be completed this week. The new main on Robert Jason has been tied into the old mains on Highland Ave. and on Highland Ave. Extension. Sillcock testing during the shutdown supports Tutela's initial theory that the valve or obstruction is near Beach Street. The contractor has been directed to dig a test pit at this location later this week to determine exactly what the situation is. Gioioso has agreed to overlay pave his streets for the cost of permanent patching. King Street will be paved this season, the remainder of the streets will be done in the spring. Wellfields: Tutela will present the NOI for the project to the Conservation Commission at their meeting November 2nd. A field meeting is scheduled for Friday with Jim Persky from DEP and a representative from the wetland section to review the project. Tutela drafted a letter to the Board of Health regarding the siting of wastewater treatment facilities in the vicinity of the wells and presented it at the meeting for review. John McNabb will review and get changes back to Mike Schrader. Sludge Removal: The sludge sampling has been scheduled for November 1st. The Water Department will use their backhoe to determine the depth and consistency of the sludge. Samples will be taken. TCLP analysis will be done for the RFP for the project. Based on preliminary findings the estimated cost of disposing to be between$68,500 and $90,000. Loading the sludge could cost as much as $10,000. George Hawksley stated that the Week of 1 l/13/00 the flushing of Beechwood Street should begin. It should take several days. The Water Department will flyer the entire street and Commissioner McNabb stated he would have a press release done. This will be done from 3A down Beechwood and then Doane Street. NORFOLK ENVIRONMENTAL RDA on CHL landfill per local wetlands bylaw: Mark Bartlett reported that the RDA hearing was held on October 12, 2000. Mark presented a summary of evidence that leachate is being discharged from the CHL into the water supply watershed. Rob Kasameyer commented that the presentation from Mark was not very concise. In the future he should be more clear and concise. Mark then reported that as a follow up to the hearing, which has been continued to November 30, 2000,Norfolk is going to visit DEP offices in Wilmington on 10/31/00 to review the CHL file. Commissioner McNabb will work with Mark in regards to the next meeting. SWSPP—Source Water Protection Technical Assistance/Land Management Grant: Mark reported that a comprehensive review of existing data and reports on the watershed have been completed. Norfolk has met with representatives from the watershed communities and are continuing research at the Board of Health Dept.to develop data on septic system problems and other hazards/potential to the water supply. Norfolk is also compiling a spreadsheet for review of existing Cohasset bylaw and regulations that address water supply protection issues. Mark also stated that he had received the latest draft copy of the Zone II Delineation for the Ellms Meadow Well. GIS Management of Watershed and Distribution System Information: Mark stated that they are continuing work on importing data from the state's database, and setting up both the watershed and water distribution system components of the system. Norfolk recently picked up copies of about 30 more field cards showing as built records of water service connections. Tutela has also supplied Norfolk with a set of plans for the "Phase I"water main work. Bedrock Wells for Watershed Monitoring: Norfolk developed the four installed bedrock wells on October 26 h. There are 2 wells that were found to be very slow to recharge. Norfolk will go back out back to sample these wells either later this week or early next week. Arrowwood Development in Scituate on Aaron River Reservoir: Mark Bartlett reported that Norfolk filed a Request for Determination of Applicability (RDA) with the Cohasset Conservation Commission on October 12, 2000. Mark also obtained a report from DeFeo, Wait and Assoc., Inc. The document should provide the underlying rational for DEP's changing of the setback to public drinking water surface changing water supply from 100 to 400 feet. Mark will report back to the Commissions after he has had a chance to review the document. TAG Program Letters of Intent(LOI) Norfolk is updating last years LOI's with the latest information from the DEP 2 1 E database. The site at Wompatuck State Park will not be eligible for the TAG Program due to an RAO statement which was filed in June 2000. Norfolk in now preparing new LOI letter for sites at the Beechwood Dump, Browns Auto Repair,the Hingham Annex/US Army Navy Reserve and an underground oil spill at S. Main Street& Summer Street(former gas station across from St. Anthonys Church). AMERICAN WATER Contract Review for American Water Commissioner McNabb requested that Mark Bartlett come up with a format in which the Commissioners could rate the performance of American Water. Mark Bartlett will come up with a format and forward for review. This is due by December 7`". Weston & Sampson George Hawksley reported that Weston& Sampson is planning on doing both the flocculators and sed basins in the fall of 2001. This is unacceptable to American Water. It was suggested that a meeting be set up with Weston& Sampson for the November 91' meeting at 8:00. George will arrange for several employees of Weston& Sampson to be at the next meeting so that the schedule may be adjusted to meet the needs of the town. D'Amico The bills that were submitted to the Commissioners by D'Amico George Hawksley looked into and drafted a letter to Tutela. The response from Tutela was that they did not find that the monies requested were justifiable based on the contract with them. Tutela will compile a letter over Commissioner McNabbs name. l FY2002 BUDGET Commissioner McNabb put together for the review of the other Commissioners the new budget. He requested that everyone reviews and has comments back to him before the next meeting. The increase is offset by added borrowing and paid back within four years. Budget is due to Mark Haddad by the November 20t'. Motion was made by Rob Kasameyer that the all expenses paid to the town be treated the same as any other expenses so that we can properly consider them. This was seconded by Richard Muncey. All in favor 3-0. Meeting adjourned at 10:20 p.m. All in favor 3-0 Approved By: Date: �7 Robert Kasameyer, Vice-Chairman Board of Water Commissioners TOWN OF COHASSET Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER JOHN K.McNABB,JR. 339 King Street r GLENN A.PRATT COHASSET, MASS. 02025-1398 °MAC Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners Thursday, December 14, 2000 Members Present: John McNabb, Jr., Chairman Richard Muncey, Clerk Recording Secretary: Tape Recorder Guests Present: George Hawksley, Mike Schrader, Mark Bartlett, Robert Eiben, Arthur LeVenits, and Leah Hines Chairman McNabb called the meeting of the Board of Water Commissioners to order at 7:00 p.m. 1. Minutes: Richard Muncey reported that Secretary Kathy Muncey was still laid up with an injured hand and was unable to type or write. She will return once hand is healed. There were three sets of notes supplied at the last meeting John requested that he be given until Saturday, December 16t'to review and sign off on. 2. Budget status, Current fiscal year: Mike Buckley supplied commission with updated expenditure ledger. 3. Warrant; Bills payable: American Water Services $42,408.82 Monthly O &M charge. Weston & Sampson $11,199.60 Improvements to flocculation Schlumberger $ 109.23 Stock Items - Meters Grainger $ 477.05 New compressor John Hoadley & Sons Inc. $ 324.00 Stock items - copper tubing Deutsch Williams Brooks $ 2,108.35 Scituate Hill Tank 77.50 Westwood Properties 1,682.17 Water Commission RE Matters 532.95 DENIED does not belong to commission Sewer bill Arrowwood Development 56.70 Westwood Properties 291.73 WB Mason $ 396.85 New file cabinets Patriot Ledger $ 41.63 Legal notice Conservation Commission Iaria Bros., Inc. $5,587.25 Building of retaining wall at plant, loam&grade Hazardous Abatement Services $ 500.00 Cost of removal of 6" ac pipe. DENIED It was disposed of when 12"was removed. D'Amico won't pay, they say it was not theirs. Commission will not pay due to the fact that it is not water pipe. Norfolk Environmental $ 8,516.13 GIS System 422.50 Monitoring Wells 2,559.31 Water Resource Protection Svcs. 5,392.92 Tutela Engineering $41,474.13 Phases IIIB, IVA&VA 4,220.00 Phase A-1 4,850.00 Special Projects 7,223.24 Phase VB 9,815.69 Ellms Meadow Wellfield 7,332.38 Scituate Hill Tank 8,032.82 Schlumberger $ 435.63 Stock items- Meters Staples $ 210.00 Water bill insert Gioioso Construction $98,426.30 For work performed 11/4/00 - 12/5/00 Water Distribution System Improvements Phase VB TOTAL $211,714.72 4. Abatements: The following were approved by the Commission. Victoria Hurley, 136 Border Street. Abated $423.64 Julia Dormitzer, 332 S. Main Street Abated $ 56.98 Brian Wilkin, 170 North Main Street Abated $40.70 TOTAL ABATEMENT FOR DECEMBER: $521.32 5. Construction Report- Tutela: Mike Schrader will give report later in the meeting. 5. Status Report/Housekeeping: Treatment Plant: Average daily consumption for the month of December is 531,317. George Hawksley reported that FlowRite came to the plant and removed the plant master meter, cleaned and replaced. Pond levels at 63.0"down from the concrete wings at the intake. Reservoir elevation 7.0"below fish ladder. Checked oil levels and packing on pumps. The lime system was cleaned and rebuilt. Distribution System: Completed quarterly meter reading &billing. Flushed water main on Beechwood Street from Route 3A to the end. A TTHM test was done at that time and levels dropped below 100 from original testing. The new gate to the Scituate Hill water tank was opened to fill the line to the tank for testing. There was a repair to a service on Buttonwood Lane. Distribution guys began checking and pumping out fire hydrants that do not drain properly. 6. Correspondence: DEP letter regarding Water Management Act Permit Application. This is regarding Mayflower Sand & Gravel Co., Inc of Plymouth. John McNabb was not concerned with getting involved. Letter to Roger Gioioso from Tutela regarding cold weather paving. This letter authorized Gioioso to proceed with paving as long as they comply with the Mass Highway criteria. Letter from Patti Mullan, TAG Coordinator, DEP regarding the Letter of Intent which was sent respect to the Technical Assistance Grant which was submitted. The application is due January 9, 2001. Determination of Applicability for Arrowwood was denied. Letter received from the Division of Fisheries & Wildlife regarding the spotted turtle which was found in the Ellms Meadow Wellfield. Commissioner McNabb asked Mike Schrader what he found in regards to this. The next step would be to have Paul Shea go in and catalog the type of species which are in the area. This would be with the Commissions permission. Tutela is planning on going out to the site and marking out the buffer zone per the request of the division of Fisheries& Wildlife. Glenn A. Pratt submitted a letter and resume for the upcoming position on the Water Commission. ABB submitted a maintenance renewal contract. This covers the Chlorination equipment. Commissioner McNabb signed off on and returned to George Hawksley to proceed with renewal. Letter from the New England Water Works Association congratulating the Water Department for receiving an award on the Consumer Confidence Report Contest. John McNabb will go to the lunch on December 21, 2000 to receive the award. James M. Collins of The Jesuit Community sent a letter in regards to the Bellermine House at 150 Howard Gleason Road. This was a follow up to his original letter of October 26th. He is looking for help in regards to getting better water flow to the Bellermine so that they can have adequate pressure to put in a fire sprinkling system. It was suggested that this be put on the next Phase with Gioioso to replace the undersized water pipe on Howard Gleason Road. Letter from Lawrence Lincoln regarding underground cable damages done by Tiffany construction back in 1999. Steve Wigmore has been made aware of the situation. Tutela stated that the way Mr. Lincoln portrays the incident might not be exactly correct. 8. Commissioners Comments: John McNabb stated there was a write up in the Mariner in regards to the ribbon cutting up at the Scituate Hill Water Tank. The invitations have been sent out, including retired water commissioners and superintendents. Fiscal Year 2002 budget was completed and sent to Mark Haddad by the November 20th deadline. At some point John will meet with Haddad to go over it. Weston & Sampson (a) Recommendations - quotes for sedimentation/flocculator equipment: Flocculator Paddles, Shafts and Drive motors and Sedimitation Basin, Sludge Collectors and Tube Settlers. Three bids were received for each. Enviropax out of Salt Lake City Utah was the lowest bidder for the tube settlers. E &I Corporation out of Columbus Ohio for flocculation and sludge collectors. Total for all 3 pieces of equipment $95,200. Weston& Sampson supplied the Notice to Award to be signed by the commissioners. One to go to Enviropax and the other two to go onto E &I. They are all fairly similar in the fact that it stipulates that the equipment arrive by April 0 2001. An RFP will have to be done for the installation of the equipment. Motion made by John McNabb to approve the Notice to Award pending George Hawksley's review. All in favor 2-0. Weston& Sampson will advertise the installation contract. The advertisement will go in by January 10''. Sub bid opening will be February 14th. Weston& Sampson will need one week to review references, bonds etc. At that point they will give the commission a recommendation to award. John McNabb made a motion, because of the time constraint, to advertise in the central register on January 10`h, seconded by Richard Muncey. All in favor 2-0. There will be a meeting on March 8th for a recommendation to award. Leah Hines presented an amendment, which needed to be signed by the commission. This was signed and given back to Weston& Sampson for immediate processing. Tutela (a) Hydrant Valve Contract: Mike Schrader reported that Tutela examined the bids as well as the bidders qualifications and reference checks. They found no reason not to award the contract to the low bidder, McLaughlin Brothers Contracting Corp. for their bid of$48,786.30. Tutela was initially concerned regarding issues with their bid. First,the bid was unbalanced, it was quoted that they pennied most of the items. Tutela analyzed this under various scenarios and found that it would not impact the project. Second, they failed to affix their corporate seal to the bid itself, however this is not required and will not affect the contract. Tutela recommended McLaughlin Brothers and prepared a"Notice of Award". George Hawksley will order the hydrants for the project. Motion was made by John McNabb to award McLaughlin Brother with the contract on the HydrantNalve replacement. Richard Muncey seconded this. All in favor 2-0. Notice of Award was signed by John McNabb. (b) Scituate Hill Water Tank: Mike Schrader reported that all piping is complete, and the altitude valve is in place, work continues on the site grading and stone placement, fencing and cleanup. Work continues in the valve chamber, such as copper tubing for sample taps and the altitude valve. Westcott Construction is reported to be having financial difficulties. Mike Schrader heard that they were filing Charter 11. What has happened is that Cameo the site contractors who were paid by Westcott Construction, have not been paid. Apparently Westcott is unable to pay subcontractors and suppliers. This is when PDM stepped in. Cameo refused to come back to the site unless they were paid in full up to date. PDM paid Cameo the back wages owed and will pay them in the future. Cameo has now resumed work. Westcott is still working, themselves, but is hindered by the fact that many of their suppliers have refused to issue materials or services unless paid in cash. Mike Schrader is still working on getting the easement for the utility pole. John McNabb asked Mike Schrader when the tank could be turned on. Mike stated that as soon as the tank has been pressure tested and the water is chlorinated. There was a brief discussion on how the tank would be filled. It was estimated that it would take five days to fill this is based on 250 gallons per minute. Tutela did not want to take too long to fill it because of the weather. The were afraid that if it took too long that ice could form inside the tank. The commissioners were concerned with the contractors falling behind because of the problems with Westcott Construction. Mike Schrader stated that PDM has not asked for an extension to the contract. It was noted that if they go beyond the expected date of completion that there were penalties, which could be imposed to PDM. John McNabb requested that Dan Johnson of PDM be present at the next meeting to discuss the concerns of the commission. Commissioner McNabb asked Mike if it was possible to get trees that would camouflage the tank. John stated that the tank was visible from Rose Hill. Mike stated there was not enough room in the area of the tank to be able to have trees of that size. The smaller trees that have been placed up on the hill will never get to be the height of the tank, but they were placed there to hide the tank from a view from below. Not from a view of level or higher elevation. Richard Muncey stated that he heard that the Cohasset Police Department would like to speak with the commission about putting an antenna on the tank for their communication. Mike Schrader is going to look into the possibilities of having such an antenna placed on the tank. (c) Phase A-1: Mike Schrader reported that the base plans are essentially complete, design information is currently being added. Tutela expects to have a draft version set to discuss at the next meeting December 28`". There was a brief discussion on the cost of the Bear Hill Tank being drained and repainted. The commission has stated they have allotted$300,000 toward this project. The commission told Tutela that they did not want to go over budget on this. The commission would like, for preventative maintenance, a regular schedule of cleaning and lining and leak detection. John McNabb brought up a brief discussion regarding the North Cohasset residents who are on Hingham water(American Water). He noted that by the state regulation if there was a water shortage that North Cohasset could be shut off. Commissioner McNabb spoke to Dominic Tutela in regards to having North Cohasset connected to the rest of the town. John stated that the cost would be 10,000-20,000 to get the line hooked up. This is not something that we would do right way stated John McNabb, but it is in option in the case of an emergency. John McNabb stated that Glenn Pratt, the new water commissioner, would not be sworn in until Richard Muncey resignation becomes effective January 1, 2001. Once sworn in Glenn will have to go up for election for a 1-year period to run out Richard Munceys time. Then if he is interested in running again he must go up for election for a 3-year period. American Water- Preliminary Performance Review: Mark Bartlett supplied the commission and American Water with an initial chart for the purpose of reviewing American Water to see if they would be renewed for another three years. The commission did not have a chance to look it over yet so Commissioner McNabb requested that Saturday, December I e after the water tank opening that they have a brief meeting to discuss. George Hawksley also supplied the commission with a chart and included more information regarding the highlights of the chart. Bob Eiben asked if John McNabb wanted an extension letter. Mr. Eiben explained that an extension letter is usually created when you are renewing a contract. John explained that at this time there are three options: 1. Going back to town employees 2. Staying with Contract Services putting out RFP 3. Continue with American Water Richard Muncey would like something finalized in writing prior to the December 28th meeting so that he may vote in regards to which option should be taken. He stated that since he has been on the commission since American Water took over, he felt as though he could give important input. The commission would like to do a final vote on December 28th and sign the contracts as well. Norfolk Environmental: Supplied a draft memo on bylaw changes for watershed protection. John McNabb has not had a chance to review yet. Commissioner McNabb will review the draft memo and advise Mark Bartlett of any comments. Motion to adjourn made by John McNabb seconded by Richard Muncey. All if favor 2-0. Meeting adjourned at 10:00 p.m. Approved By14obe Date: is f r tt KasameyerLYIG Chairman Acting Clerk-Board of Water Commissioners TOWN OF COHASSET Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER • JOHN K.NIcNABB,JR. 339 King Street GLENN A.PRATT COHASSET, MASS. 02025-1398 °MA Telephone 383-0057 Minutes of the Cohasset Board of Water Commissioners December 16, 2000 @ 11:00 a.m. MEMBERS PRESENT: John McNabb, Jr., Chairman Robert Kasameyer, Vice-Chairman Richard D. Muncey, Clerk RECORDING SECRETARY: Tape Recorded GUESTS PRESENT: Robert Eiben, Mark Bartlett, George Hawksley Since last meeting, December 14t", Commissioner John McNabb received an e-mail from Leah Hines of Weston& Sampson regarding the Notice of Award. A motion was made to have the note sent to E & I Corporation and Enviropax, Inc. for the work that is to be done to the tube settlers, troughs, baffles, supports, flocculation equipment and sludge collectors. All in favor 3-0. George Hawksley will compile a letter and make sure that these are mailed out to have them signed and returned. NORFOLK ENVIRONMENTAL The purpose of this meeting was for Mark Bartlett to supply the Commissioners with a format for the review of American Water Services. Each Commissioner was given a copy of the format and Mark Bartlett reviewed the table. (A copy of the table follows notes). George Hawksley and Robert Eiben are responsible to complete table two. Robert Kasameyer requested that if this can be completed prior to the next meeting that it is sent to each Commissioner for review. Commissioner McNabb stated that if this has been voted and agreed upon at the December 28t' meeting, that a letter be drafted to Mark Haddad. This will give Mark Haddad an independent assessment from Mark Bartlett of the investigation of the market for such services and whether American Water's services are priced competitively. Meeting adjourned at 11:45 a.m. All in favor. Approved By: Date: -LAle-1 obert Kasameyer, Vice-Chairman . Board of Water Commissioners TOWN OF COHASSET Commissioners WATER DEPARTMENT ROBERT E.KASAMEYER _ JOHN K.McNABB,JR. 339 King StreetGLENN A.PRATT s r s? COHASSET, MASS. 02025-1398 °NAB Telephone' 383-0057 Minutes of the Cohasset Board of Water Commissioners December 28, 2000 Members Present: John McNabb, Jr., Chairman Robert Kasameyer, Vice Chairman Richard Muncey, Clerk Recording Secretary: Brenda Innis Guests Present: Glenn Pratt, George Hawksley, Robert Eiben Mark Bartlett Chairman John McNabb called the meeting of the Board of Water Commissioners to order at 7:35 p.m. 1. Minutes: No minutes were available for review. John said he would speak with Kathy Mintz on the status of the minutes. Brenda Innis was asked and accepted to take over recording and typing minutes while Secretary Kathy Mintz was unable. 2. Budget status, Current fiscal year: Mike Buckley supplied an updated report. 3. Warrant Bills Payable: The following bills were presented and approved for payment as follows: Norfolk Environmental $ 2,936.18 Monitoring Wells Weston & Sampson $11,222.70 Cost of Compressor&Flocculators Department Environmental Protection $ 1,891.52 Annual billing, source water protection Schlumberger $ 460.80 Case of meters 4. Abatements: None. 5. Construction Report— Tutela: Tutela did not attend this meeting. Mike Schrader did submit a written report, which is attached. There was a brief discussion on the cause for the delays on the Scituate Hill Water Tank such as the delays by Wescott. It was stated that there were numerous mechanical problems in regards to the pressure testing by Cameo. This was related to their own testing equipment. They were to return the following day with new gauges. The hopes were that the tank would begin filling by January 41h, January 110,would be more realistic considering the recent rate of progress. 6. Status Report/Housekeeping: There were six copies to be signed, by the Commissioners, on the Notice to Proceed for McLaughlin Brothers in regards to the replacement of twenty hydrants. George Hawksley reported that the wastewater pump panel was replaced because it had shorted out. 7. Correspondence: Copy of the article in the Mariner regarding the Scituate Hill Water Tank being put on line. Determination of Applicability was received from the Cohasset Conservation Commission in regards to the leachate coming in from Cohasset Heights. Cohasset Heights must file Notice of Intent under the Mass Wetlands Protection Act and the Cohasset Wetlands Bylaw within 90 days. Results from Norfolk Environmental regarding the Monitoring Wells. Memo from Town Manager Mark Haddad regarding the annual town meeting on March 31, 2001 at 10:00 a.m. All articles should be submitted to Board of Selectmen no later than Thursday, January 18, 2001 at 4:30 p.m. 8. Commissioners Comments: Rob Kasameyer stated that the Sewer Commission wants consideration for there cost of the pipe which was replaced on 3A. Commissioner McNabb will discuss the situation with Mike Schrader of Tutela Engineering. Commissioner Muncey stated that everyone should keep in mind how many times during the sewer construction that a water main was hit. This was at an extensive cost to the Water Department. He also stated that there was still the bill for $500.00 for the cost of the removal of the ac pipe. Richard Muncey felt that it should not be the Water Department who pays this. John McNabb had a meeting on 12/28/00 with Mark Haddad and Police Chief Noonan, they want to put an antenna on Scituate Hill tank. They stated it was a small antenna. This would be their means of communication. The concerns were that of the value, but would we be responsible if it were damaged. John was unsure as to the placement of the antenna as well. John made a motion to have the antenna placed on the tank 2nd by Richard Muncey. All in favor 3-0. Wolf Pit: Selectmen have asked us to identify the parcels, which could effect the water supply. John has contacted Mark Bartlett at Norfolk Environmental to start study. Next meetings are scheduled for January 4th and 1 lth. Commissioner McNabb also submitted a Water Commission Year 2001 Water System Improvement Program. This gives an overview of what improvements are expected in the year 2001. AMERICAN WATER SERVICES American Water Services is currently up for renewal of their contract. In order to assess if American Water has fulfilled there contract and should be renewed John McNabb asked that Mark Bartlett come up with a performance evaluation which broke down the following: What were American Waters obligations?Did they meet or exceed what was of them in the contract? Attached is the chart and the changes to be made before the next Commissioners meeting. (The numbers reflected are based on fiscal year not calendar year). Listed below are some of the suggested highlights to the changes to be done. The numbers reflected are based on fiscal year. • There was additional secretarial expenses: No comments • Cost of power to run plant was higher than that spent. Reason: Rates were taken from back in 1997 when they were at there highest. • Chemical costs have been projected • Maintenance was extremely higher that what was projected. AWS had only projected for$15,000.00. This portion of the contract will be looked at in great detail and revised. The problem is distinguishing between capital and maintenance. • Water Mains have been flushed, but a flushing program has not been implemented. Once the Scituate Hill Storage tank is on line this will be done on an annual basis. • Leak Detection well below the 15% guideline of the DER AWS maintains at 8%. • Meters being changed-out has not been done as of yet since the meters are guaranteed for a certain time period. The meters have not been installed all that long. Meters are presently being replaced on an as needed basis. AWS will begin to evaluate and proceed with a meter replacement program. George Hawksley will check on the lifetime of a meter. • Hydrants: 20% of the hydrants have been painted which meets the town's requirement. The hydrant inspection consisted of have 3 hydrants replaced to date due to their condition. Twenty have been added to the system over the past two years. Twenty more hydrants are scheduled to be replaced over the next 6 months. The Commissioners want the contract to show that the hydrants will be inspected every year. • Storage Tank Inspection: The exterior of the Bear Hill tank is inspected a minimum of two times per year by AWS plant personnel. • Operation Maintenance needs to be broken down with more detail on the next draft. • Operations General: All were in agreement that AWS met or exceeded what was required. Demand for water consumption has been met. All employees have been issued pagers and are available for emergency conditions. All operations expenses have been paid as required. The maintenance work done in the distribution system(as well as in the facility itself)that is not considered a capital expense is either performed by AWS employees or subcontracted and paid for by AWS up to $15,000.00. Warranties, certificate of insurance, licenses are all maintained. • Monitoring of watershed, dam, controls, pond are performed two times a month both by plant operators and distribution personnel. Generator/Engine is tested on a monthly basis. The Board purchased a new emergency generator, March 1999. Sludge Lagoons are monitored on a weekly basis, daily during summer months. AWS with Tutela Engineering is investigating the removal of the sludge. Plant Meters: Tested and inspected of facility raw and finished water meter is performed annually. Electric Equipment: AWS keeps equipment clean and dust free on a regular basis. Repairs are done on as needed basis. Pumps: Daily inspections are made on all operating equipment. Routine maintenance, checking of oils, greases, packing, etc. is performed as required by operating manuals by AWS personnel. Telemetry Equipment: Comparisons performed a minimum of twice per year. Valves: Altitude valves are tested, inspected and repaired annually. Production valves are exercised are used on a daily basis. They are serviced annually by FlowRite Co. Lab Equipment: Tested and calibrated annually by Caley& Whitmore. Customer Service& Billing: Quarterly meter reading&billing. Working with Treasurers office in the printing of bills. Responding to all complaints and inquiries in a timely manner. (add sewer) Management Training: Ongoing training to all operators and distribution personnel as required to maintain licensing status. Cross training. Safety& Security: New security door has been installed at facility by the Water Commission. All are aware of the procedures in case of emergency. Maintenance: Comprehensive maintenance program. More detail needed - In writing computerized - Equipment inventory and library data - Spare parts inventory& management system - Develop predictive maintenance plan Capital Equipment: More detail needed - Develop plan for equipment renewal and replacement - Develop capital budgeting plan American Water Services also reported on monies that were saved to the town. -Purchase of Pipe $90,000 - Sedimentation Basin Repair $50,000 *These numbers reflect only the past year. There was then a brief discussion on how the Commissioners would rate AWS on each category, they were favorable. John McNabb suggested that AWS come up with a summary for leaks, relating to the turn around time. George Hawksley will add this to the next draft. Preliminary vote: It was agreed by John and Richard Muncey that AWS either met or exceeded the expectations of the current contract. John McNabb stated that the maintenance portion would have to be negotiated further so that it was favorable to all. A motion was made by Robert Kasameyer that it is the intent of the Water Commission to renew the contract of American Water Services. Richard Muncey seconded this. All in favor 3-0. 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