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HomeMy WebLinkAboutMinutes - BoS - 01/08/2019 Selectmen Minutes January 8, 2019 Selectmen's Meeting Town Hall-Selectmen's Office 41 Highland Avenue Cohasset, MA Selectmen Present: Diane Kennedy, Chairman Kevin McCarthy Steve Gaumer Paul Schubert Jack Keniley Others Present: Christopher Senior,Town Manager Chairman Kennedy called the meeting to order at 6:32 p.m. and asked for a roll call vote: Steve Gaumer-Present,Jack Keniley-Present, Diane Kennedy-Present, Paul Schubert-Present, Kevin McCarthy-Present. Chairman Kennedy asked for a motion to go into Executive Session-Exemption#3-To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigating position of the public body and the chair so declares. The Board is meeting jointly with School Committee to discuss a school matter. Motion moved by Selectman Keniley and seconded by Selectman Schubert. Roll Call Vote; Kevin McCarthy-Aye, Paul Schubert-Aye, Diane Kennedy Aye,Jack Keniley-Aye, Steve Gaumer-Aye. The Board went into executive session at 6:34 p.m. The Board came back into public session at 8:08 p.m. and took a 5-minute recess. Licenses/Permits/Events-Rotary Club Road Race by the Sea-Linda Fechter from Cohasset Rotary Club gave an overview of the race and who benefits from it. This is the 42nd year for the race. They are seeking approval for the date of March 31, 2019. Ms. Fechter stated they are always looking for volunteers and new Rotary members and encouraged anyone that is interested to contact the Rotary Club. They are hoping to get 1200 participants again this year now that the bridge is re-opened, and the route is the regular route. Motion by Selectman Gaumer to approve the Cohasset Rotary Club's Road Race by the Sea on March 31, 2019, seconded by Selectman Keniley and the vote was unanimous(5-0). Investment Update-Treasurer/Collector Paula Linhares reviewed the Investment Summary ending 9/30/18. The Town's investment returns are better this quarter. All accounts approached or beat most of their benchmarks. For this quarter,the Expendable Trusts are up about 2.5%, Permanent Trust funds are up about 5% and OPEB is up about 2.3%. The Board had a brief discussion. Review Financial Management Policies-Treasurer/Collector Paula Linhares stated the Financial Management Policies went into effect on 5/12/12. She reviewed with the Board the edits she and Finance Director Don Piatt have made. She asked the Board to review and vote to accept the changes. The Board had a brief discussion. Motion by Selectman Schubert to accept the edits to the Financial Management Policies as presented and discussed, seconded by Selectman Gaumer and the vote was unanimous (5-0). 1 Selectmen Minutes January 8, 2019 Open Warrant for Annual Town Meeting-Mr. Senior asked the Board to officially open the Warrant for Annual Town Meeting on April 29, 2019. The deadline for Citizens Petitions is February 13, 2019. The Board had a brief discussion about potential articles. Motion by Selectman Gaumer to open the Warrant for Annual Town Meeting on April 29, 2019,seconded by Selectman Keniley and the vote was unanimous(5-0). YTD-Budget Update-Finance Director Don Piatt reviewed the budget through November 2018. The budget in in good shape so far. There is nothing out of the ordinary with the General Ledger. The Board had a brief discussion about getting a narrative summary as they have received in the past. They also asked for monthly updates. Safe Harbor-Community Program-Chairman Kennedy stated Safe Harbor is hosting an event on January 29t" at 6:30 p.m. at Willcutt Commons. The program is "Where do I Begin". It will help parents talk to their children about sexual assault. They have two guest speakers scheduled. She encouraged everyone to attend. Mr. Senior thanked Nicole Garrity and Christine Murphy for putting together the event. Committee Update-Affordable Housing Trust-Chairman Kennedy advised the Board they have not received any applications for the Affordable Housing Trust as of now. She encouraged anyone that is interested to apply. The Board will make appointments at their meeting on 1/22/19. Town Hall Building Committee-Chairman Kennedy reminded everyone there is also a couple of spots on the Town Hall Building Committee. A couple of members have resigned. The other members terms expire in 2020. dk Town Manager Update-Mr. Senior advised the Board the new HR Director Miriam Johnson will start in Cohasset on Monday,January 141". She is currently working in Dedham. They have also hired a new Library Director, Meghan James. She will be starting on January 22"d. Mr. Senior will introduce both to the Board at the 1/22/19 meeting. The new HR Director will help with the hiring of the new CEA Director. They will have an interim until then. Mr. Senior thanked Paula Linhares for doing a great job as Acting HR Director. Mr. Senior stated they are also getting close to hiring a Payroll/Benefits person and a facilities technician. Selectmen Update-Selectman Gaumer reminded the Board that Executive Session discussions are privileged and confidential and all members are bound by the requirement. Selectman Keniley asked for details of the upcoming MMA Annual Meeting. He would like to attend. Selectman Schubert reminded the Board that their ethics are up at this time of year and everyone needs to take the test to be up to date. Selectman McCarthy stated he recently used See Click fix to report potholes at the entrance of the Wheelwright Park. The potholes there are terrible and a hazard. He did hear back, and they are going to regrade if they haven't already. Selectman Gaumer added that the entrance to Whitney Woods is also terrible, but that is not town property. Minutes-12/11/18-Motion by Selectman Schubert to approve the minutes of 12/11/18, seconded by Selectman Keniley and the vote was unanimous(5-0). 2 Selectmen Minutes January 8, 2019 Motion by Selectman Gaumer to adjourn,seconded by Selectman Schubert and the vote was unanimous(5-0). The meeting adjourned at 9:04 p.m. Respectfully Submitted, Diane Kennedy, Chairman Documents Rotary Club Road Race Application Investment Update Financial Management Policies YTD Budget Update Safe Harbor Event Flyer Minutes 3